DATE RUN 04/08/03 Auburn University REPORT PAGE 1
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
....V....1....V....2....V....3....V....4....V....5....V....6....V....7....V....8
PGM=XBA030,DATE=04/08/2003,SYSTEM=SIS
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DATA ELEMENT DEFINITIONS PAGE 1
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
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*** N O T E ***
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*** Reproduction of any part of this document ***
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The SIS data element definitions (DE records) are organized by data
element ID listed in the ELEM ID column. An Index of data
elements in alphanumeric order by element name is provided at
the end of this report, as well as an alphanumeric Table of
Contents by element ID.
In the DESCRIPTION column is a brief description of the data
element (DC records) along with the default value (DI record),
if any, the range of values (DR record), or the list of valid
values for the element (DV records). Default values can be
assumed to be zero or blank unless otherwise indicated. Values
should be entered in upper case. The translation (description)
of the value can be entered in upper or in mixed case, depending
on how you want it to appear on output forms. For example, the
translation of the Country name should be entered in upper case
to match the rest of the address on labels, which are printed in
upper case, and to comply with Bulk Rate mailing regulations.
The length of the input field for each data element is indicated
in the ELEM LEN column. The REF column may be used to cross-
reference SIS data.
In the TRAN LEN column is the maximum length of the output
field allowed for printing the translation of a value for
the data element. The DBD is organized as described below.
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DATA ELEMENT DEFINITIONS PAGE 2
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
CODING STRUCTURE FOR DATA ELEMENT IDS
AX999 - where "A" represents Shared Components data
BX999 - where "B" represents Billing/Receivables data
DX999 - where "D" represents On Course data
MX999 - where "M" represents Admissions data
RX999 - where "R" represents Student Records data
SX999 - where "S" represents Financial Aid Management data
"X" represents the file where the data resides
If X is blank, the element does not reside in a file; it is
referred to as a table element.
DATA ELEMENTS DESCRIPTION
Table Elements
A 001-A 999 These elements are used to define valid
values for control data that appear
throughout SIS under multiple data element
IDs. The multiple data elements refer back
to the table elements for valid values.
Attributes File
AA000-AA200 Student Biographic and Demographic Data
AA400-AA599 Student Record
AA600-AA699 Academic Program Summary
AA700-AA799 Student Billing Data
AA800-AA899 Nonstudent Billing Data
AA900-AA999 Financial Aid Locator Data
System Control File
ACA00-ACA95 CTF Call Number Record
ACB00-ACB59 Dormitory Inventory
ACB60-ACB99 Dormitory Buildings
AC100-AC199 FAM Award Messages
AC13A-AC13Z FAM Award Period Table
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DATA ELEMENT DEFINITIONS PAGE 3
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC14A-AC14Z FAM Disbursement Table
AC140-AC159 FAM Administrative Group Table
AC160-AC169 FAM Loan Period Table
AC17A-AC189 FAM Paycode Table
AC19A-AC19Z FAM External File data
AC200-AC229 FAM General Messages
AC300-AC329 FAM Tracking Messages
AC400-AC499 Batch Header Record
AC500-AC545 Student Records Control Record
AC546-AC55Z Program Keywords
AC550-AC569 Term Calendar
AC570-AC599 Session Calendar
AC630-AC659 Program Table
AC67A-AC689 College Table
AC69A-AC709 Installation Table
AC72A-AC729 Department Table
AC73A-AC739 Subject Area Attributes Table
AC74A-AC749 Career Table
AC75A-AC759 Class Rules Table
AC76A-AC769 Exit Action Table
AC77A-AC779 Grade Rule Table
AC78A-AC789 Grade Type Table
AC79A-AC799 Grade Table
AC80A-AC809 Grade Roster Groups Table
AC81A-AC819 Admissions Goals Table
AC82Z-AC829 High School Subjects Table
AC83A-AC839 High School Grades Table
AC84Z-AC849 PGI Coefficients Table
AC85A-AC85Z Decision Status Table
AC89A-AC899 Admission Requirements Rules Table
AC900-AC949 Test Identifiers Table
Address File
AD001-AD199 Addresses Root Segment
AD200-AD299 Address Type Record
AD340-AD365 Local Address
AD440-AD465 Permanent Address
AD540-AD565 Billing Address
School Index File
AI0001-AI199 School Index Record
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DATA ELEMENT DEFINITIONS PAGE 4
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Job Parameters File
AJ001-AJ425 Job Parameters Record
Student Miscellaneous File
AM001-AM010 General Segment Form
AM100-AM146 Holds and Comments
AM200-AM219 Immunization Record
AM300-AM399 Transcript Request Log
AM400-AM499 Grade Change Log
AM500-AM557 Registration Audit
AM600-AM657 Admission Decision Audit
Building/Room Facilities File
AO000-AO099 Building / Room Segment
Building/Room Posting File
AP000-AP099 Posting Root Segment
AP100-AP199 Posting Usage Segment
Building/Room Search Parameters
AQ000-AQ099 Search Parameters
Calculation Rules File
ARA00-ARA40 Academic Action Rule Record
ARA51-ARA96 Academic Action Rule Detail
ARB00-ARB40 Scheduler Priority Rules Record
ARB51-ARB62 Scheduler Priority Rules Detail
ARCA0-ARC06 Automatic Admission Decision Table
AR001-AR039 Institutional Tuition Rates (TIR)
AR040-AR085 Institutional Tuition Detail
AR101-AR139 Course Tuition Rates (TCR)
AR140-AR165 Course Tuition Detail
AR201-AR239 Course Fees (TCF)
AR240-AR265 Course Fee Detail
AR301-AR339 Institutional (Student) Fees (TFE)
AR340-AR367 Institutional Fees Detail
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DATA ELEMENT DEFINITIONS PAGE 5
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR401-AR439 Optional Fees (TOP)
AR440-AR448 Optional Fees Detail
AR501-AR539 Housing Rates (THG)
AR540-AR543 Housing Rate Detail
AR551-AR569 Board Rates (TBD)
AR580-AR582 Board Rate Detail
AR601-AR639 Deferral Plan (TDP)
AR640-AR652 Deferral Plan Detail
AR701-AR739 Refund Rates
AR740-AR751 Refund Rates Detail
AR801-AR849 Contracts, Waivers
AR850-AR865 Contracts, Waivers Detail
FAM Audit File
AU000-AU099 Audit Summary
AU100-AU199 Audit Detail
Faculty File
AY000-AY299 Faculty Attributes
AY300-AY350 Non-Teaching Activity
Subcode File
BC000-BC399 Subcode Attributes
Financial Detail File
BD600-BD949 Billing Detail
BD600-BD965 Text Detail
Income Distribution File
BI000-BI009 Income Distribution Root
BI110-BI150 Income Distribution
Cashier File
BM000-BM030 Cashier Root
BM050-BM099 Cashier Activity
Financial Summary File
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DATA ELEMENT DEFINITIONS PAGE 6
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BS000-BS099 Attributes
BS110-BS190 Contract Distribution
Student Degree Plan File
DP001-DP099 Plan Definition
DP100-DP199 Course Plan
DP200-DP299 Course Exceptions
DP300-DP399 Requirement Exception
DP400-DP499 Advisor Notations
DP500-DP599 Committee Members
Degree Requirements File
DR001-DR099 Requirement Definition
DR100-DR199 Requirement Item List
Housing Assignment File
HA001-HA399 Housing Assignment
HA400-HA999 Billing Distribution
Housing Control File
HCA01-HCA99 Housing Installation
HCB01-HCB99 Assignment Period Calendar
HCC01-HCC99 Occupancy Period Calendar
HCD01-HCD99 Roommate Questionnaire
HCE01-HCE99 Building Attributes
HCF01-HCF99 Floor Attributes
HCG01-HCG99 Room Type Attributes
HCH01-HCH99 Occupancy Type Attributes
HCI01-HCI99 Fee Rate Attributes
HCJ01-HCJ99 Meal Plan Rate Attributes
HCK01-HCK99 Break Calendar
Housing Room Inventory
HI001-HI999 Room Attributes
Housing Log File
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DATA ELEMENT DEFINITIONS PAGE 7
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HL001-HL999 Log Entry
Housing Rate Tables
HR001-HR199 Occupancy Period Rates
HR205-HR250 Occupancy Rates
Admissions File
MM001-MM199 Admissions Attributes
MM200-MM299 Prospect/Preapplicant
MM300-MM55Y Application Data
Admissions Tracking File
MT000-MT060 Tracking Attributes
MT100-MT199 Admission Tracking Record
Academic Auxiliary File
RA001-RA099 Auxiliary Locator Data
RA100-RA199 Initial Statistics
RA200-RA299 Degrees Awarded Data
RA300-RA399 Cummulative Statistics
Basis of Admissions File
RB001-RB099 Basis of Admissions Locator
RB100-RB199 High School History
RB200-RB299 Test Scores
RB300-RB399 College History
RB400-RB590 High School Grades
Course Term File (CTF)
RC001-RC199 CTF Root Segment
RC240-RC299 CTF Meeting Data
RC305-RC326 CTF Instructor Data
RC400-RC441 CTF Scheduling Data
RC500-RC505 CTF MCE List
Course Equivalency File
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RE001-RE099 Root Segment
RE200-RE225 External Segment
RE305-RE355 Internal Segment
Course Inventory File (CIF)
RI005-RI099 CIF Locator Segment
RI10A-RI199 CIF Attributes
Course Description File
RJ000-RJ099 Couse Description Segment
RJ200-RJ250 Course Text Segment
Transcript Text File
RQ001-RQ099 Root Segment
RQ100-RQ199 Transcript Text Data
Summary Stats File
RS001-RS099 Summary Stats Locator Data
RS100-RS199 Summary Statistics
Student Term File (STF)
RT001-RT299 STF Attributes Segment
RT300-RT399 Student Program Enrollment (SPE) Segment
RT400-RT499 Student Contracts Segment
Course Subtitles File
RU001-RU099 Subtitles Locator Data
RU100-RU199 Subtitles
Transfer Equivalents File
RV000-RV099 Transfer Root
RV300-RV350 Internal Transfer Equivalent
Transfer Credit File
RX001-RX099 Transfer Root
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DATA ELEMENT DEFINITIONS PAGE 9
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RX200-RX299 External Transfer Credit
Student Aid File
SAAAA-SAAZZ Student Aid Root Data
SABAA-SABZZ Packaging Data
SACAA-SAEZZ Family Resource Segment
SAFAA-SAGZZ Computed Data Segment
SAHAA-SAHZZ Institutional Budget Data
SAIAA-SAJZZ Pell Data
SAKAA-SALZZ IRS Data
Direct Loan Common File
SCAAA-SCBKK Loan Common Segment
Direct Loan File
SDAAF-SDACP Loan Root
SDBAH-SDBQA Loan Origination
SDCCE-SDCIX Loan Disbursement
SDDCE-SDDHQ Promissory Note
SDEBE-SDEII Parent Loan
SDFAB-SDFBI Loan Detail
Financial Aid Fund File
SF000-SF320 Fund Subcode Root
SF325-SF501 Fiscal Year Activity
SF550-SF585 Fund Note
Loan File
SGA00-SGA99 Loan Root
SGN00-SG099 Loan Segment
SGQ00-SGQ99 Loan Segment
SGP00-SGP99 Payment Segment
SGS00-SGS99 EFT Segment
SGV00-SGV99 Borrower Segment
Student Locator File
SL000-SL042 Student Locator Root
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SL050-SL060 Financial Aid Locator
SL070-SL130 Financial Aid Aggregates
SL140-SL160 Financial Aid Transcripts
PARS Student Master File
SP000-SP900 PARS Master
Student Aid Tracking File
ST000-ST065 Student Aid Tracking Root
ST070-ST145 Tracking
Award File
SW000-SW395 Award Root
SW400-SW465 Award Detail
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SEGMENT 000 SIS TABLES SYSTEM TABLES
#A 001 INSTALLATION_NAME Name and address of the location of the SIS installation. 15 50
VALUES: NAME
CITY
STATE
ZIP CODE
SCHOOL CODE
A 010 CAMPUS Campus where student will be admitted. 2 40
(This is not the element for Academic Unit, data element A 135.)
VALUES: (BLANK) Auburn University -- Main Campus
AU Auburn University -- Main Campus
A 019 TERM_SUFFIX_TABLE List of term suffixes. 1 24
VALUES: (BLANK)
W Winter Term
S Spring Semester
M Summer Term
F Fall Semester
A 020 TERM_TABLE List of academic terms valid at this institution. Term is in 5 24 C
the format CCYYT where the first four positions represent the
calendar year and the fifth position is the Term Suffix which
represents the specific term within the calendar year.
Note: Online entry and display and batch parameter entry is in
YYT format. Data collect and batch transaction entry and displa
is in CCYYT format.
*
* Change Log: 03/27/97 MM Auburn values added
* 12/12/97 RP Terms extended back from 70W to 60W
* 08/03/98 RP 1960-1969 removed
* 11/01/99 RP Req #6614
* 01/15/03 RE Req#8465 Deleted values
VALUES: (BLANK) Current
#00000 Start of academic record
A system-maintained value used only in the
Calc-Required Term in Student Records
1970W Winter 1970
1970S Spring 1970
CONTINUED
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SEGMENT 000 SIS TABLES SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 020 TERM_TABLE (CONT)
1970M Summer 1970
1970F Fall 1970
1971W Winter 1971
1971S Spring 1971
1971M Summer 1971
1971F Fall 1971
1972W Winter 1972
1972S Spring 1972
1972M Summer 1972
1972F Fall 1972
1973W Winter 1973
1973S Spring 1973
1973M Summer 1973
1973F Fall 1973
1974W Winter 1974
1974S Spring 1974
1974M Summer 1974
1974F Fall 1974
1975W Winter 1975
1975S Spring 1975
1975M Summer 1975
1975F Fall 1975
1976W Winter 1976
1976S Spring 1976
1976M Summer 1976
1976F Fall 1976
1977W Winter 1977
1977S Spring 1977
1977M Summer 1977
1977F Fall 1977
1978W Winter 1978
1978S Spring 1978
1978M Summer 1978
1978F Fall 1978
1979W Winter 1979
1979S Spring 1979
1979M Summer 1979
1979F Fall 1979
1980W Winter 1980
1980S Spring 1980
1980M Summer 1980
1980F Fall 1980
CONTINUED
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SEGMENT 000 SIS TABLES SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 020 TERM_TABLE (CONT)
1981W Winter 1981
1981S Spring 1981
1981M Summer 1981
1981F Fall 1981
1982W Winter 1982
1982S Spring 1982
1982M Summer 1982
1982F Fall 1982
1983W Winter 1983
1983S Spring 1983
1983M Summer 1983
1983F Fall 1983
1984W Winter 1984
1984S Spring 1984
1984M Summer 1984
1984F Fall 1984
1985W Winter 1985
1985S Spring 1985
1985M Summer 1985
1985F Fall 1985
1986W Winter 1986
1986S Spring 1986
1986M Summer 1986
1986F Fall 1986
1987W Winter 1987
1987S Spring 1987
1987M Summer 1987
1987F Fall 1987
1988W Winter 1988
1988S Spring 1988
1988M Summer 1988
1988F Fall 1988
1989W Winter 1989
1989S Spring 1989
1989M Summer 1989
1989F Fall 1989
1990W Winter 1990
1990S Spring 1990
1990M Summer 1990
1990F Fall 1990
1991W Winter 1991
1991S Spring 1991
CONTINUED
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SEGMENT 000 SIS TABLES SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 020 TERM_TABLE (CONT)
1991M Summer 1991
1991F Fall 1991
1992W Winter 1992
1992S Spring 1992
1992M Summer 1992
1992F Fall 1992
1993W Winter 1993
1993S Spring 1993
1993M Summer 1993
1993F Fall 1993
1994W Winter 1994
1994S Spring 1994
1994M Summer 1994
1994F Fall 1994
1995W Winter 1995
1995S Spring 1995
1995M Summer 1995
1995F Fall 1995
1996W Winter 1996
1996S Spring 1996
1996M Summer 1996
1996F Fall 1996
1997W Winter 1997
1997S Spring 1997
1997M Summer 1997
1997F Fall 1997
1998W Winter 1998
1998S Spring 1998
1998M Summer 1998
1998F Fall 1998
1999W Winter 1999
1999S Spring 1999
1999M Summer 1999
1999F Fall 1999
2000W Winter 2000
2000S Spring 2000
2000M Summer 2000
2000F Fall 2000
2001S Spring 2001
2001M Summer 2001
2001F Fall 2001
2002S Spring 2002
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 020 TERM_TABLE (CONT)
2002M Summer 2002
2002F Fall 2002
2003S Spring 2003
2003M Summer 2003
2003F Fall 2003
2004S Spring 2004
2004M Summer 2004
2004F Fall 2004
2005S Spring 2005
2005M Summer 2005
2005F Fall 2005
2006S Spring 2006
2006M Summer 2006
2006F Fall 2006
2007S Spring 2007
2007M Summer 2007
2007F Fall 2007
2008S Spring 2008
2008M Summer 2008
2008F Fall 2008
2009S Spring 2009
2009M Summer 2009
2009F Fall 2009
2010S Spring 2010
2010M Summer 2010
2010F Fall 2010
A 030 COLLEGE_TABLE List of schools, divisions within schools, and consortium schools. 3 40
COLLEGE ID COLLEGE TITLE
* Change Log: 03/19/97 MM Auburn Values Added
* 07/24/97 PB Added 'PR'
* 10/09/97 RP Administrative Colleges Added
* 09/01/99 RG Added FW Req#6490
* 09/07/00 RE Added XX Req#7128
* 07/27/01 RE Added SP Req#7599
* 07/17/02 RE Added LP Req#8187
VALUES: (BLANK) Unspecified
AD VP for Alumni & Development
AG College of Agriculture
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 030 COLLEGE_TABLE (CONT)
AR Coll. of Arch., Dsgn. & Const.
AS VP for Administrative Services
BF Assoc VP for Bus & Finance
BP School of Pharmacy (BS Prog.)
BS VP for Business & Finance
BU College of Business
ED College of Education
EN College of Engineering
FW School of Forestry and Wildlife Sciences
FY School of Forestry
GS Graduate School
HS College of Human Sciences
IN Interdepartmental Programs
LA College of Liberal Arts
LP College of Liberal Arts (First Professional)
NU School of Nursing
OR VP Outreach
PB Payroll & Benefits
PR Provost
PS President's Office
PY School of Pharmacy
RS VP Research
SA VP for Student Affairs
SM College of Sciences & Math.
SP Shared Programs
VM College of Veterinary Med.
XX XXCollege
A 032 DEPARTMENT_TABLE Table of academic organizations under whose auspices courses are 4 50
offered. Administrative departments, for example ADM, are used
in establishing system security.
DEPT CODE DEPARTMENT HEADING
* Change Log: 03/19/97 MM Auburn Values Added
07/23/97 PB Added Values & Sorted
10/10/97 RP Added Values for Faculty Tables
10/21/97 RP Modified for AU Values
Added AEC, RSY as a Split of AGEC
Added EDL, EDT, FED as EFLT Split
Rename FCDV to HDFS
Added HHP and PE as Split of HLHP
CONTINUED
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SEGMENT 000 SIS TABLES SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 032 DEPARTMENT_TABLE (CONT) Added SOC, ANT, SW Split of SOCY
Added TC, TE, TMT, TT Split of TXEN
10/28/97 PB Added IDPT value
11/11/97 PB Added and deleted values
change MKTG description
11/12/97 PB Add ZYWL, DMSS/Delete ZOOL
12/08/97 PB Req #5882, Add value ENRL
02/09/98 PB Added 'CORE' value
03/27/98 PB Del PLPH, Add PLPA
04/19/98 RP Added LOAN value
05/19/98 PB Added ADVR value
06/05/98 PB Added COSM and VMAP values
07/13/98 PB Added INEN & PHYC val-Req 5975
08/12/98 RP Added VPRS & TELE
08/13/98 PB Added ASUP & FYEX
11/03/98 RG Removed PHYC Req #6050
03/03/99 RG Added DSSC Req #6193
04/23/99 RG Added WILD Req #6224
06/11/99 ML Changed ELEC Req #6298
08/02/99 RG Added AVMT Req#6433
09/01/99 RG Added FOWS Req#6490
10/08/99 RG Added BSCI Req#6577/6590
01/14/00 ML Added Values per req#6717
01/14/00 ML Added Values per req#6718
01/21/00 ML Added Values per req#6723
02/11/00 RE Added BCHE,CMBL per Backscheider
04/11/00 RE Added WMST per Req#6864
08/11/00 RE Changed AVMT & added AMLG Req#7091
09/07/00 RE Added XXXX & YYYY value Req#7132
01/11/01 RE Req#7275 Added MICR value
03/12/01 RE Req#7396 Changed MKTG value
04/10/01 RE Req#7454 Added OIE value
05/30/01 RE Req#7522 Added CMJN value
07/27/01 RE Req#7599 Added SPFL value
11/13/01 RE Req#7810 Added AULS value
07/03/02 RE Req#8162 Changed ANSC value
11/25/02 PB Req#8427 Added VMCS value
01/23/03 RE Added INTR per SIIBMD21
04/03/03 PB Req#8637 Added AFRI value
VALUES: (BLANK) Unspecified
ACCT School Of Accountancy
ACPY Accounts Payable
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 032 DEPARTMENT_TABLE (CONT)
ADMS Admissions Office
ADVR Advisor
AEC Agric Economics
AERO Aerospace Engineering
AESO AES Outlying
AFRI Africana Studies
AGEC Agric Econ. & Rural Sociology
AGEN Agricultural Engineering
AGRI General Agriculture
AGRN Agronomy & Soils
AIRF Aerospace Studies (AFROTC)
AMLG Aviation Mgmt and Logistics
ANSC Animal Sciences
ANT Anthropologyc. Wk.
AQUA Aquatics
ARCH School Of Architecture
ARTS Art
ASPL Nat Ctr for Asphalt Tech
ASST Treasury SVCS
ASUP Academic Support
ATHL Athletics
AULS AU Lease
AVMT Aviation Mgmt and Logistics
BCHE Biochemistry
BIOL Biological Sciences
BLSC Building Science
BSCI Building Science
BSEN Biosystems Engineering
BURS Bursars Office
BUSI General Business
BYMB Botany & Microbiology
CAHS Consumer Affairs
CDEV Student Development Services
CES4 CES 4H Administration
CESA CES Administration
CESC CES Community
CESE CES Hydro Electronics
CESH CES Home Economics
CESO CES Outlying Counties
CESS CES SSLO SO
CHEM Chemistry
CHEN Chemical Engineering
CONTINUED
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SEGMENT 000 SIS TABLES SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 032 DEPARTMENT_TABLE (CONT)
CIVL Civil Engineering
CMBL Cell and Molecular Biology
CMDS Communication Disorders
CMJN Communication and Journalism
CMPT Controller's Office
COMM Communication
COMP Computer Sci & Software Engr.
COOP Cooperative Education
CORE Shared
COSM College of Science and Mathematics
COUN Counseling & Couns. Psych.
CTAH Ctr for Arts & Humanities
CTCH Curriculum & Teaching
CTGS Ctr for Governmental Studies
CWRE Camp War Eagle
DISA Students with Disabilities
DLOT Distance Lrng/Outreach Tech
DMSS Discrete & Statistical Sci.
DSSC Discrete & Statistical Sci.
DSTS Discrete & Statistical Sci.
ECDI Economic Development Inst.
ECON Economics
EDL Educational Leadership
EDT Educational Technology
EDUC General Education
EFLT Educ. Found., Ldrshp. & Tech.
ELEC Electrical and Computer Engineering
ENGL English
ENGR General Engineering
ENRL Enrollment Management Serv.
ENTM Entomology
FAID Student Financial AId
FINC Finance
FISH Fisheries & Allied Aquacult.
FISS Information Systems Support
FLNG Foreign Lang. & Literatures
FOOD Food Service
FORY Forestry
FOWS Forestry and Wildlife Sciences
FRPT Financial Reporting
FYEX Freshman Year Exp.
GEOG Geography
CONTINUED
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A 032 DEPARTMENT_TABLE (CONT)
GEOL Geology
GRAD Graduate School
GRSO Graduate Student Org.
HDFS Human Dev & Family Studies
HHP Health & Human Performance
HIST History
HLHP Health & Human Performance
HONR Honors Program
HORT Horticulture
HUSC Human Sciences Admin
IBDS Inst for Bio Detect Sys
IDPT Interdepartmental Programs
INDD Industrial Design
INEN Industrial Engineering
INSY Industrial & Systems Engr.
INTR International
JRNL Journalism
LBAN Laboratory Animal Research
LBAR General Liberal Arts
LOAN Loans Department
MATH Mathematics
MECH Mechanical Engineering
MICR Microbiology (Interdepartmental)
MILS Military Science (AROTC)
MKTG Marketing
MNGT Management
MUSI Music
NAVS Naval Science (NROTC)
NSRC Nuclear Science Res Ctr
NUFS Nutrition & Food Science
NURS Nursing
OIE Office of International Educ
OUTR Outreach Program
PE Physical Education
PHAA Pharmacy Alumni Affairs
PHIL Philosophy
PHRM Pharmacy Admin
PHYS Physics
PLMN Plainsman
PLPA Plant Pathology
POLC Dept of Public Safety
POLI Political Science
CONTINUED
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A 032 DEPARTMENT_TABLE (CONT)
POUL Poultry Science
PRCE Pierce Institute
PRES President's Office
PROV Provost
PSYC Psychology
PULP Pulp/Paper Research
PYDI Interdept Pharmacy
PYPC Pharmacy Care Systems
PYPP Clinical Pharmacy Practice
PYPS Pharmacal Sciences
RBDL RBD Library
REGS Registrars Office
RSED Rehab. & Special Education
RSY Rural Sociology
SBDC Small Business Dev Ctr
SCMH General Sciences & Mathematics
SCNS Student Counseling Services
SGAS Student Government Association
SLIF Student Life
SOC Sociology
SOCY Sociology, Anthro. & Soc. Wk.
SPIN Space Power Institute
SPFL Foreign Lang. (shared programs)
SPPG Special Programs
SREC Student Records
STAT Statistics
STHC Student Health Center
STHS Student Housing
STSC Student Success Center
SW Social Work
TC Textile Engineering
TE Textile Engineering
TELE Telecommunications
THEA Theatre
TMT Textile Engineering
TT Textile Engineering
TXEN Textile Engineering
UPCL University Program Council
VMAH Anatomy & Histology
VMAP Vet Med, Anatomy, Physiology & Pharmacology
VMCS Clinical Sciences
VMED General Veterinary Medicine
CONTINUED
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A 032 DEPARTMENT_TABLE (CONT)
VMLA Large Animal Surgery & Med.
VMPB Pathobiology
VMPH Physiology & Pharmacology
VMRD Radiology
VMSA Small Animal Surgery & Med.
VMSR Scott-Ritchey Research Ctr
VOED Vocation & Adult Education
VPBF VP for Business and Finance
VPRS VP for Research
VPOR VP Outreach
VPSA VP for Student Affairs
WILD Wildlife Sciences
WMST Women's Studies
XXXX XXXXDept1
YYYY YYYYDept2
ZYWL Zoology-Wildlife Science
#A 035 SUBJECT_AREA Academic subject under which a group of courses is offered. 4 45
SUBJECT AREA DESCRIPTION
* Change Log: 03/27/97 MM Auburn values added
10/21/97 RP Modified for AU Values
Added RSOC, BTNY
Renamed FCDV to HDFS
Deleted BYMB, ENAP, MACA, MFAT
11/11/97 PB deleted and added values
changed MKTG description
11/12/97 PB Add ZYWL, DMSS/Delete ZOOL
11/13/97 PB Added BYMB back
12/05/97 PB Replaced all values
12/08/97 PB Added value CTCH
03/27/98 PB Del PLPH, add PLPA
09/15/98 PB Req #6011-Add FNP, NFH, NUR
01/06/99 RG Changed RSED's description MHM/ML
03/03/99 RG Added THLA/HPE Req#6192
03/03/99 RG Added GCEC Req#6193
03/10/99 RG Deleted THLA/HPE/GCEC Req#6198
04/23/99 RG Added WILD Req#6224
06/11/99 RG Changed ELEC Req#6298
08/02/99 RG Added AVMT Req#6433
09/21/99 RG Added GPHY Req# Special for NB
CONTINUED
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#A 035 SUBJECT_AREA (CONT) per ML
10/08/99 RG Added values Req# 6577/6586
01/06/00 RE Added values Req# 6694
01/14/00 ML Added values Req# 6717
01/21/00 ML Added Values per req#6723
02/11/00 RE Added BCHE per Backscheider
04/11/00 RE Changed COMP per Req#6856
04/11/00 RE Added WMST per Req#6864
08/15/00 RE Added AMLG per Req#7096
09/07/00 RE Added XXXS & YYYSper Req#7132
11/08/00 RE Made some values inactive Req#7255
01/11/01 RE Req#7275 Added MICR value
03/12/01 RE Req#7396 Changed MKTG value
07/27/01 RE Req#7599 Added SPFR & SPSP value
07/31/01 RE Req#7629 Added SPGR value
03/13/03 RE Req#8604 Added AFRI value
04/03/03 PB Req#8633 Added CTES value
VALUES: (BLANK) Unspecified
AABR Auburn Abroad
ACCT Accounting
ADED Adult Education
#ADLT Adult Education
ADMH Applied Discrete Math
AERO Aerospace Engineering
AFRI Africana Studies
AGEC Agric Economics
AGEN Agric Engineering
AGRI Agriculture
AGRN Agronomy And Soils
AIRF Aerospace Studies (AFROTC)
AMLG Aviation Mgt/Logistics
ANSC Animal & Dairy Sciences
ANTH Anthropology
ARCH Architecture
ARIA Interior Architecture
ARTS Art
AVMN Aviation Mgt
AVMT Aviation Management
BCHE Biochemistry
BIOL Biology
BIST Biological Statistics
BLSC Building Science
CONTINUED
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#A 035 SUBJECT_AREA (CONT)
BOTY Botany
BSCI Building Science
BSEN Biosystems Engineering
BUSI Business Admin
BYMB Botany & Microbiology
CAHS Consumer Affairs
CHEM Chemistry
CHEN Chemical Engineering
CIVL Civil Engineering
CJUS Criminal Justice
CMBL Cell & Molecular Biology
CMDS Communication Disorders
COMM Communications
COMP Computer Sci & Software Engr
COOP Cooperative Education
COUN Counseling & Couns Psych
CPLN Community Planning
CRIM Criminology
CTAT Art, Sp Comm/Theater Educ
CTCH Curriculum & Teaching
CTCT Career and Technical
CTEC Early Childhood Educ
CTEE Elementary Education
CTES Teach. Engl. as Second Lang.
CTMD Middle School Educ
CTMU Music Education
CTRD Reading Education
CTSE Secondary Education
DSSC Discrete & Stat Sci
ECON Economics
EDLD Educational Leadership
EDMD Educational Media
EDUC Interdepartmental Education
ELEC Electrical and Computer Engineering
ENAP Applied English
ENGL English
ENGR Engineering
ENTM Entomology
ENVI Environmental Science
FCDV Family & Child Develop
FINC Finance
FISH Fisheries & Allied Aqua
CONTINUED
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#A 035 SUBJECT_AREA (CONT)
FLCN Foreign Lng-Chinese
FLFR Foreign Lng-French
FLGK Foreign Lng-Greek
FLGR Foreign Lng-German
FLIT Foreign Lng-Italian
FLJP Foreign Lng-Japanese
FLLN Foreign Lng-Latin
FLNG Foreign Languages
FLPT Foreign Lng-Portuguese
FLRU Foreign Lng-Russian
FLSP Foreign Lng-Spanish
FNP Fam. Nurse Practioner (UAB)
FOEN Forest Engineering
FOOD Food Science
FOPR Forest Products
FORY Forestry
FOUN Foundations Of Educ
GEOG Geography
GEOL Geology
GRAD Graduate Studies
GPHY Geography
HADM Health Administration
HDFS Human Dev & Family Studies
HIST History
HLHP Health & Human Perform
HORT Horticulture
HRMT Hotel & Restaurant Mgt
INDD Industrial Design
INED Interdept Education
INEN Industrial Engineering
INSY Industrial & Sys Eng
INTD Interior Design
ITAS Integrated Textile & Apparel Science
JRNL Journalism
LABT Lab Technology
LAND Landscape Architecture
LWEN Law Enforcement
MACA Math (Alg/Comb/Anlys)
MANU Manufacturing Systems Eng
MATH Mathematics
MATL Materials Engineering
MBIO Microbiology
CONTINUED
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#A 035 SUBJECT_AREA (CONT)
MECH Mechanical Engineering
MFAT Math (Fnd/Anlys/Topol)
MICR Microbiology (Interdepartmental)
MILS Military Science (AROTC)
MKTG Marketing
MNGT Management
MUAP Music - Applied
MUSI Music
NAVS Naval Science (NROTC)
NFH Nursing & Fam. Hlth. (UAB)
NUFD Nutrition And Foods
NUFS Nutrition & Food Sci
NUR Graduate Nursing (UAB)
NURS Nursing
NUTR Interdept Nutrition
PHED Physical Education
PHIL Philosophy
PHYS Physics
PLPA Plant Pathology
POLI Political Science
POUL Poultry Science
PRCM Public Relations Commu
PSSC Physical Science
PSYC Psychology
PUBA Public Admin
PYDI Interdept Pharmacy
PYPC Pharmacy Care Systems
PYPP Clinical Pharmacy Practice
PYPS Pharmacal Sciences
RELG Religion
RSED Rehabilitation & Special Education
RSOC Rural Sociology
RTVF Radio/Television/Film
SCMH Sciences & Math
SOCI Sociology
SOCR Criminology
SOCY Sociology
SOWO Social Work
SPCM Speech Communication
SPFR French (shared programs)
SPGR German (shared programs)
SPSP Spanish (shared programs)
CONTINUED
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#A 035 SUBJECT_AREA (CONT)
STAT Statistics
THEA Theatre
TXCH Textile Chemistry
TXEN Textile Engineering
TXMT Textile Mgt & Tech
TXTN Textile Technology
UNDG Undergraduate Studies
UNIV University Courses
VBMS VM-Biomedical Sciences
#VMAH VM-Anatomy & Histology
#VMAP VM-Anat, Physiol & Pharm
VMED Veterinary Medicine
#VMLA VM-Lrg Anml Surg & Med
#VMPB VM-Pathobiology
#VMPH VM-Physiology & Pharm
#VMRD VM-Radiology
#VMSA VM-Sm Anml Surg & Med
VOED Voc & Adult Education
WILD Wildlife Sciences
WMST Women's Studies
XXXS XXXSSubj1
YYYS YYYSSubj2
ZOOL Zoology-Wildlife Science
#A 040 CLASSIFICATION_TABLE A table of values indicating either the type of program in 3 25
which the student is enrolled or the class year of the student.
* Change Log: 03/27/97 MM Auburn values added
10/21/97 RP Modified AU Values
Added UND, GND
Deleted USP, UTR, UAU, GSP,
GTR, GNC, GAU
06/16/98 PB Added PMN and GRT
09/04/98 PB Req #6007-Del UNC,PMN,GRT
02/26/00 RE Added Value "2D" Req#6778
04/04/02 RE Req#8009 Added PND value
VALUES: (BLANK) Unknown
Student with this classification will be
changed by the grading calculation to FR,
SO, JR or SR based on the hours earned
CONTINUED
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#A 040 CLASSIFICATION_TABLE(CONT) UNDERGRADUATE CLASSIFICATIONS:
FR Freshman
SO Sophomore
JR Junior
SR Senior
5YR Fifth-Year
UPR Undergraduate Provisional
UND Undergraduate Non-Degree
2D Second AU UG Degree
GRADUATE CLASSIFICATIONS:
MST Master's
EDS Educational Specialist
PHD Doctor of Philosophy
EDD Doctor of Education
GPR Graduate Provisional
GND Graduate Non-Degree
PROFESSIONAL CLASSIFICATIONS:
P1 First-Year Professional
P2 Second-Year Professional
P3 Third-Year Professional
P4 Fourth-Year Professional
PND Professional Non-Degree
A 042 DEGREE_TABLE A table of abbreviations for degrees offered and of codes 4 35
indicating nondegree programs offered at this institution.
* Change Log: 05/13/97 MM Auburn degrees added
* 10/01/97 PB Replaced existing values
* 10/21/97 RP Auburn Degrees Modified
* Deleted AA, AP, AS, MP
* 11/10/97 PB del XDEG, add XDUG, XDGR
* 04/18/98 RP XDUG changed to BX
* 06/05/98 PB Added XDUG value
* 07/08/98 PB Add MMFE,MINN; Del MMFT
* 03/15/99 RG Add BSBA Req #6211
* 04/23/99 RG Add MLA Req #6224
* 05/04/99 RG Add BSEV Req #6249
* 06/11/99 ML Add BSWE and MSWE Req #6298
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A 042 DEGREE_TABLE (CONT) * 07/06/00 RE Added MTPC Req#6989
* 09/11/00 RE Added BIAR Req#7145
* 01/31/01 RE Added bbse Req#7335
* 08/29/01 RE Req#7665 Added RSOP value
* 04/04/02 RE Req#8009 Added XDPR value
* 06/12/02 RE Req#8145 Added BWE value
* 07/03/02 RE Req#8165 Added DAU value
* 03/13/03 RE Req#8603 Added MLAG value
VALUES: (BLANK) Undecided
DEGREES OFFERED:
BA Bachelor of Arts
BAE Bachelor of Aerospace Engineering
BAM Bachelor of Aviation Management
BAR Bachelor of Architecture
BBSE Bachelor of Biosystems Engineering
BCE Bachelor of Civil Engineering
BCHE Bachelor of Chemical Engineering
BCPE Bachelor of Computer Engineering
BEE Bachelor of Electrical Engineering
BFA Bachelor of Fine Arts
BGE Bachelor of Geological Engineering
BIAR Bachelor of Interior Architecture
BID Bachelor of Interior Design
BIE Bachelor of Industrial Engineering
BIND Bachelor of Industrial Design
BISE Bachelor of Industrial and Systems Eng
BLA Bachelor of Landscape Architecture
BME Bachelor of Mechanical Engineering
BMED Bachelor of Music Education
BMTL Bachelor of Materials Engineering
BMU Bachelor of Music
BS Bachelor of Science
BSBA Bachelor of Science In Business Admin.
BSEV Bachelor of Science In Environmental Design
BSWE Bachelor of Software Engineering
BTC Bachelor of Textile Chemistry
BTE Bachelor of Textile Engineering
BTMT Bachelor of Textile Management and Technology
BWE Bachelor of Wireless Engineering
BX Bachelor Program-Undergraduate
DAU Doctor of Audiology
CONTINUED
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A 042 DEGREE_TABLE (CONT)
DPY Doctor of Pharmacy
DVM Doctor of Veterinary Medicine
EDD Doctor of Education
EDS Educational Specialist
MA Master of Arts
MAC Master of Accountancy
MACT Master of Arts in College Teaching
MAE Master of Aerospace Engineering
MAG Master of Agriculture
MAMH Master of Applied Mathematics
MANT Master of Arts (non-thesis)
MAQ Master of Aquaculture
MBA Master of Business Administration
MBC Master of Building Construction
MCD Master of Communication Disorders
MCE Master of Civil Engineering
MCHE Master of Chemical Engineering
MCOM Master of Communication
MCP Master of Community Planning
MCSE Master of Computer Science and Engineering
MED Master of Education
MEE Master of Electrical Engineering
MFA Master of Fine Arts
MFS Master of French Studies
MFY Master of Forestry
MHS Master of Hispanic Studies
MIE Master of Industrial Engineering
MIND Master of Industrial Design
MINN Master of Indust Dsgn (non-thesis)
MISE Master of Industrial and Systems Eng
MLA Master of Landscape Architecture
MLAG Master of Landscape Architecture
MME Master of Mechanical Engineering
MMFE Master of Manufacturing Systems Engineering
MMIS Master of Management Information Systems
MMTL Master of Materials Engineering
MMU Master of Music
MPBS Master of Probability and Statistics
MPUB Master of Public Administration
MS Master of Science
MSC Master of Speech Communication
MSNT Master of Science (non-thesis)
CONTINUED
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MSWE Master of Software Engineering
MTPC Master of Technical & Professional Communicat
MZY Master of Zoological Studies
PHD Doctor of Philosophy
RSOP Rural Studio Outreach Pgm. Certificate
XDGR Non-Degree Program-Graduate
XDPR Non-Degree Professional
XDUG Non-Degree Undergraduate
A 044 MAJOR_TABLE Student majors (or minors) which are valid at this institution. 4 50
* Change Log: 03/28/97 MM Auburn values added
* 10/06/97 PB Replaced existing values
* 10/21/97 RP Auburn Values Modified
* Delete UND
* 11/10/97 PB Added Values
* 11/11/97 PB Added UND Value
* 04/14/98 PB AU Values Added
* 04/18/98 RP "WL" changed to "WLIF" and other
* AU changes
* 06/05/98 PB Added Values
* 06/09/98 PB Delete INEQ, added desc for ITAS
* and TAUM
* 06/16/98 PB Added BUSX value
* 07/08/98 PB Changed desc, Added values
* 07/14/98 PB Added "FLB", "BC", "PT"
* 11/30/98 RG Changed description for INEN
* Request #6083
* 12/17/98 RG Added FLCL/FLIT/WOMN Req #6113
* 01/06/99 RG Added STAT/GSAR Req #6119
* 03/03/99 RG Added ADMH Req #6193
* 03/10/99 RG Added GCEC/THLA Changed HPE
* Request #6198
* 03/15/99 RG Change MNGT Req# 6211
* 06/11/99 ML CHANGE BIOL Req# 6298
* 08/13/99 RG Added VMK per SL 8/13/99
* 09/01/99 RG Added Values Req#6490/Req#6474
* 09/16/99 RG Changed Description Req#6527
* 10/08/99 RG Added values req#6577/6580
* 11/19/99 BF Added asterisks req#6653/6654
* 11/03/99 RE Removed asterisks req#6677
* 01/14/00 ML Change values per req#6717
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A 044 MAJOR_TABLE (CONT) * 01/14/00 ML Change values per req#6718
* 01/21/00 ML Added Values per req#6721
* 04/11/00 RE Added/Changed values Req#6856
* 04/26/00 RE Added 'ARTH' per Req#6878
* 05/11/00 RE Added 'CMBL' per Req#6910
* 05/11/00 RE Added 'PRCM' per Req#6913
* 05/16/00 RE Added more values Req#6917
* 07/12/00 RE Added "ESOL" Req#7010
* 08/10/00 RE Added "HDFE & INDS" Req#7080
* 08/10/00 RE Added "LOGT" Req#7090
* 08/15/00 RE Added "AVMF" Req#7095
* 09/11/00 RE Added "ARIA & ENFB" Req#7145
* 09/28/00 RE Req#7181 Changed AES value
* 11/08/00 RE Req#7253 Added CTCT value
* 11/13/00 RE Req#7275 Added MICR value
* 11/29/00 RE Req#7293 Added IMHS value
* 01/11/01 RE Req#7147 Added values
* 01/11/01 RE Req#7148 Added CSPM value
* 01/18/01 RE Req#7322 Added/Changed values
* 02/01/01 RE Req#7336 Added AGCO value
* 02/01/01 RE Req#7340 Changed TXEN value
* 02/01/01 RE Req#7355 Added PBSE value
* 03/12/01 RE Req#7392 Added values
* 04/30/01 RE Req#7497 Added PECE value
* 06/12/01 RE Req#7538,Req#7546 Added values
* 07/27/01 RE Req#7599 Added SPFR & SPSP values
* 07/31/01 RE Req#7629 Req#7631 Added values
* 08/15/01 RE Req#7637 Changed values
* 08/15/01 RE Req#7646 Added RSOP value
* 10/31/01 RE Req#7804 Added PPHR value
* 01/29/02 RE Req#7897 Added BUSC value
* 02/15/02 RE Req#7934 Added BUEN value
* 04/04/02 RE Req#8029 Added values
* 05/29/02 RE Req#8115 Added ITCS value
* 06/12/02 RE Req#8145 Added values
* 07/03/02 RE Req#8165 Added AUDY value
* 08/15/02 RE Req#8242 Added ANSC value
* 10/30/02 RE Req#8387 Added BET value:Deleted BUEN
* 01/09/03 RE Req#8450 Deleted * from HHP value
* 01/09/03 RE Req#8451 Added FLFF value
* 01/14/03 RE Changed FLFF to FLFM per SP email
* 02/25/03 RE Req#8555 Added CORE value
* 03/13/03 RE Req#8589 Added PUBP/AFRI value
CONTINUED
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A 044 MAJOR_TABLE (CONT) *
DEFAULT: (BLANK) Unspecified
VALUES: (BLANK) Unspecified
#ACC Community College Admin
ACCT Accounting
#ACD Curriculum Supervision
ACI Curriculum and Instruction
ACTU Applied Math (Actuarial Sci Opt)
ADED Adult Education
ADEN Adult Education Certification
ADMH Applied Discrete Math
ADSM Applied Discrete Math
#AED General Educational Admin
#AEDM General Ed Admin / Maxwell
AERO Aerospace Engineering
AES Educational Administration
AFRI Africana Studies
AGEC Agricultural Business & Econ
AGCO Agricultural Communications
AGEN Agricultural Engineering
AGRI Agricultural Science
AGRJ Agricultural Journalism
AGRN Agronomy and Soils
AHE Higher Education Admin
#AHEM Higher Education Admin / Maxwell
AIRF Aerospace Stud. Minor (AFROTC)
AMDP Apparel Mchdsng, Design & Prod
AMGA Airway Science Management
AMGF Professional Flight Management
AMGR Rotary Wing Flight Operations
AMGS Aircraft Systems Management
AMN Basic Aviation Management
AMTH Applied Mathematics
ANDS Animal and Dairy Science
ANSC Animal Sciences
ANTH Anthropology
APS Applied Physics
APT Apparel & Textiles
ARIA Interior Architecture
ARCH Architecture
ARTF Fine Arts
ARTG Visual Arts
CONTINUED
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A 044 MAJOR_TABLE (CONT)
ARTH Art History Minor
ARTS Art
ASC Curriculum Supervision
ATLA Art, Lib Arts
AUD Audit
AUDT Audit
AUDY Audiology
AVMF Professional Flight
AVMG Aviation Management
BAFN Business Administration
BAHR Business Administration
BAMK Business Administration
BC Building Construction
BCHM Biochemistry
BET Business/Engineering Tech.(Minor)
BIOL Biological Sciences
BLSC Building Science
BMS Biomedical Sci (Vet Med)
BMSC Biomedical Sciences
BSAD Business Administration (Undergrad)
BSCI Building Science
BSEN Biosystems Engineering
BTNY Botany
BUSA Business Administration (Graduate)
BUSC Business Administration (Graduate)
BUSX Business Administration (Executive)
CA Consumer Affairs
CAHS Consumer Affairs
CCA Community Agency Counseling
#CCP Counseling & Couns Psychology
CDP Coordinated Dietetics
CEC Early Childhood Educ
#CECC Early Childhood Educ - Sci
#CECE Early Childhood Educ - Engl
#CECF Early Childhood Educ - For Lang
#CECH Early Childhood Educ - Health
#CECM Early Childhood Educ - Math
#CECP Early Childhood Educ - Phys Ed
#CECS Early Childhood Educ - Soc Sci
CED Counselor Educ-Supervisor
#CEDM Counselor Educ-Supervisor / Maxwell
CEE Elementary Education
CONTINUED
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A 044 MAJOR_TABLE (CONT)
#CEEC Elem Educ - Sci
#CEEE Elem Educ - Engl
#CEEF Elem Educ - For Lang
#CEEH Elem Educ - Health
#CEEM Elem Educ - Math
#CEEP Elem Educ - Phys Ed
#CEES Elem Educ - Soc Sci
CENG Computer Engineering
CFE Consumer & Family Economics
CHEM Chemistry
CHEN Chemical Engineering
CIVL Civil Engineering
CJUS Criminal Justice
CLOT Clothing
CMBL Cell & Molecular Biology
CMC Mid Sch - Sci
#CMCC Mid Sch Sci - Sci
#CMCE Mid Sch Sci - Engl
#CMCF Mid Sch Sci - For Lang
#CMCH Mid Sch Sci - Health
#CMCM Mid Sch Sci - Math
#CMCP Mid Sch Sci - Phys Ed
#CMCS Mid Sch Sci - Soc Sci
CMDS Communication Disorders
#CME Mid Sch - Eng/Lang Arts
#CMEC Mid Sch - Eng/Lang Arts-Sci
#CMEE Mid Sch - Eng/Lang Arts-Eng
#CMEF Mid Sch - Eng/Lang Arts-For Lang
#CMEH Mid Sch - Eng/Lang Arts-Health
#CMEM Mid Sch - Eng/Lang Arts-Math
#CMEP Mid Sch - Eng/Lang Arts-Phys Ed
#CMES Mid Sch - Eng/Lang Arts-Soc Sci
#CMF Mid Sch - For Lang
#CMFC Mid Sch - For Lang-Sci
#CMFE Mid Sch - For Lang-Eng
#CMFF Mid Sch - For Lang-For Lang
#CMFH Mid Sch - For Lang-Health
#CMFM Mid Sch - For Lang-Math
#CMFP Mid Sch - For Lang-Phys Ed
#CMFS Mid Sch - For Lang-Soc Sci
#CMM Mid Sch - Math
#CMMC Mid Sch - Math-Sci
CONTINUED
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#CMME Mid Sch - Math-Eng
#CMMF Mid Sch - Math-For Lang
#CMMH Mid Sch - Math-Health
CMMM Mid Sch - Math-Math
#CMMP Mid Sch - Math-Phys Ed
#CMMS Mid Sch - Math-Soc Sci
#CMS Mid Sch - Soc Sci
#CMSC Mid Sch - Soc Sci-Sci
#CMSE Mid Sch - Soc Sci-Eng
#CMSF Mid Sch - Soc Sci-For Lang
#CMSH Mid Sch - Soc Sci-Health
#CMSM Mid Sch - Soc Sci-Math
#CMSP Mid Sch - Soc Sci-Phys Ed
#CMSS Mid Sch - Soc Sci-Soc Sci
#CNA Art Education
#CNAC Art Educ - Sci
#CNAE Art Educ - Engl
#CNAF Art Educ - For Lang
#CNAH Art Educ - Health
#CNAM Art Educ - Math
#CNAP Art Educ - Phys Ed
#CNAS Art Educ - Soc Sci
#CNM Music Educ
#CNMC Music Educ - Sci
#CNME Music Educ - Eng
#CNMF Music Educ - For Lang
CNMH Music Educ - Health
CNMI Music Education - Instrumental
#CNMM Music Educ - Math
#CNMP Music Educ - Phys Ed
#CNMS Music Educ - Soc Sci
CNMV Music Education - Vocal
CNR Reading Education
#CNRC Reading Educ - Sci
#CNRE Reading Educ - Eng
#CNRF Reading Educ - For Lang
#CNRH Reading Educ - Health
#CNRM Reading Educ - Math
#CNRP Reading Educ - Phys Ed
#CNRS Reading Educ - Soc Sci
#CNS Speech/Theatre Educ
#CNSC Speech/Theatre Educ - Sci
CONTINUED
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#CNSE Speech/Theatre Educ - Eng
#CNSF Speech/Theatre Educ - For Lang
#CNSH Speech/Theatre Educ - Health
#CNSM Speech/Theatre Educ - Math
#CNSP Speech/Theatre Educ - Phys Ed
#CNSS Speech/Theatre Educ - Soc Sci
COMM Communication
COMP Computer Sci & software Engr
COP Counseling Psychology
CORE Core Curriculum Model
COUN Counseling & Couns. Psych.
CPLN Community Planning
CPS Public School Counseling
#CPSM Public School Counseling / Maxwell
CPSY Clinical Psychology
#CRC Rehab Counseling
#CRCM Rehab Counseling / Maxwell
CRIM Criminology
CSBI Biology Education
CSC General Science Education
CSCC Sec Sch - Sci-Sci
CSCE Sec Sch - Sci-Eng
CSCF Sec Sch - Sci-For Lang
CSCH Chemistry Education
CSCI Computer Science
CSCM Sec Sch - Sci-Math
CSCS Sec Sch - Sci-Soc Sci
#CSCT Post-Secondary Science
#CSD Student Development
CSE Engl. Language Arts Educ.
CSEC Sec Sch - Engl-Sci
#CSEE Sec Sch - Engl-Engl
CSEF Sec Sch - Engl-For Lang
#CSEH Sec Sch - Engl-Health
CSEM Sec Sch - Engl-Math
#CSEP Sec Sch - Engl-Phys Ed
CSES Sec Sch - Engl-Soc Sci
CSET Post-Secondary English
#CSF Sec Sch -For Lang
CSFC Sec Sch - For Lang-Sci
CSFE Sec Sch - For Lang-Engl
CSFF Sec Sch - For Lang-For Lang
CONTINUED
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CSFM Sec Sch - For Lang-Math
CSFR French Education
CSFS Sec Sch - For Lang-Soc Sci
CSGR German Education
CSGY Geography Education
CSHY History Education
CSM Mathematics Education
CSMC Sec Sch - Math-Sci
CSME Sec Sch - Math-Eng
CSMF Sec Sch - Math-For Lang
#CSMM Sec Sch - Math-Math
#CSMP Sec Sch - Math-Phys Ed
CSMS Sec Sch - Math-Soc Sci
CSMT Post-Secondary Mathematics
#CSP School Psychometry/Psychology
CSPG School Psychology
CSPH Physics Education
CSPM School Psychometry
CSPN Spanish Education
CSS Gen. Social Science Educ.
CSSC Sec Sch - Soc Sci-Sci
CSSE Sec Sch - Soc Sci-Engl
CSSF Sec Sch - Soc Sci-For Lang
CSSM Sec Sch - Soc Sci-Math
CSSS Sec Sch - Soc Sci-Soc Sci
CSST Post-Secondary Social Science
CSW Child Care - Social Work
CT Clothing & Textiles
CTAG Agriscience Education
CTBU Business Education
CTCH Curriculum & Teaching
CTCT Career Technology
DISC Applied Math (Discrete Option)
DSTS Discrete & Statistical Science
ECBU Economics Phd in Business
ECFY Economics PhD in Forestry
ECLA Economics, Lib Arts
ECON Economics
ECPE Computer Engineering
#EEC Early Childhood Education
#EEE Elementary Education
EFLT Educ. Found., Ldrshp. & Tech.
CONTINUED
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ELEC Electrical Engineering
#EM Educational Media
ENFB Entrepreneurship & Family Business
ENGL English
ENH Environmental Health
ENTI Integrated Pest Management
ENTM Entomology
ENVI Environmental Science
EPG Educational Psychology
ESOL Intensive English
#ERG Elementary Reading Specialist
ERTH Earth Science
EX Field Laboratory
FCDE Fam & Child Dev - Sec Educ
FCDV Family & Child Development
FINC Finance
FISH Fisheries & Allied Aquacultures
FLB Foreign Lang.-International Business
FLCL Classics - Minor
FLFM French (Apparel Merch. option)
FLFR French
FLFT International Trade - French
FLGR German
FLGT International Trade - German
FLIT Italian - Minor
FLNG Foreign Language
FLRU Russian
FLSP Spanish
FLST International Trade - Spanish
FLT International Trade
FM Fashion Merchandising
FMAN Forestry Management
FOEN Forest Engineering
FOPR Forest Products
FORY Forestry
FP Forest Products
FPRO Forest Products
FRES Forestry Resources
FRM Family Resource Management
FSA Food Service Admin
FYEC Economics Phd in Forestry
FYEN Forestry Engineering
CONTINUED
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FYO Forestry Operations
GBT General Business - Theatre
#GCE General College of Education
GCEC Pre-Early Childhood Education
GCEE Elementary Education
GCL Comparative Literature
#GED General Education
GEOG Geography
GEOL Geology
GEON Geological Engineering
GES Earth Science
GRAD Grad Level Trans
GS Graduate School
GSAR Graduate School-Academic Remediation
HADM Health Services Administration
HDFE Hum. Dev. & Fam. Studies - Early Child. Educ.
HDFS Human Dev & Family Studies
HEP Health Promotion
HES Exercise Science
#HHE Community Health
#HHEN Health Education
HHP Health & Human Performance
#HHS Secondary School - Health Ed
HIST History
HLHP Health & Human Performance
HORT Horticulture
#HPE Human Exercise Science
HPEN Physical Education
#HPES Physical Education - Social Sci
#HPR Health, Phys Educ & Recreation
#HPS Secondary School Physical Educ
#HPSC Sec Sch Physical Ed - Science
#HPSE Sec Sch Physical Ed - English
#HPSF Sec Sch Physical Ed - For Lang
#HPSH Sec Sch Physical Ed - Health
#HPSM Sec Sch Physical Ed - Math
#HPSP Sec Sch Physical Ed - Phys Ed
#HPSS Sec Sch Physical Ed - Soc Sci
#HRA Recreation Administration
HRMT Hotel & Restaurant Management
HRMN Human Resources Management
#HRS Recreation & Sports Management
CONTINUED
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HSNG Housing
#HYGN Hygiene
IBUS International Business
IENG Industrial Engineering
IMHS International Minor (Hum. Sci.)
INDD Industrial Design
INDS Interior Design
INE Interior Environments
INEN Interior Environments
INM Industrial Management
INSY Industrial & Systems Engineering
INTD Interior Design
IOM Industrial/Operations Management
ISMN Management Info. Systems
ISYS Industrial & System Engineering
ITAS Integrated Textile & Apparel Sciences
ITCS Info. Tech. minor (Comp. Sci.)
JRNC Corporate Journalism
JRNL Journalism
LABT Lab Technology
LAMS Latin-American Studies
LAND Landscape Architecture
LMH Pre-Law - Mathematics
LOGT Logistics
MARB Marine Biology
MATH Mathematics
MATL Materials Engineering
MECH Mechanical Engineering
MEDT Medical Technology
MFAT Math(Found, Anlys & Topology)
MFE Manufacturing Systems Engr
MICB Microbiology
MICR Microbiology (Interdepartmental)
MID Media Instructional Design
MILS Military Sci. Minor (AROTC)
MIS Management Info Systems
MKTG Marketing
MNGT Management
MOLB Molecular Biology
MSE Library Media
MULA Music, Lib Arts
MUSI Music
CONTINUED
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NAVS Naval Sci. Minor (NROTC)
NUFS Nutrition & Food Science
NURS Nursing Science
OA Office Administration
OCTH Occupational Therapy
OH Landscape & Ornamental Hort
OMN Organization Management
OPMN Operations Management
PAE Pre-Aerospace Engineering
PAM Pre-Aviation Management
PAMF Pre-Aviation Mgmt Flight
PAN Pre-Agricultural Engineering
PARC Pre-Architecture
PATG Pre-Graphic Design
PBAC Pre-Bus. - Accounting
PBAM Pre-Bus. - Aviation Mgt.
PBBA Pre-Bus. - Bus. Admin.
PBEC Pre-Bus. - Economics
PBFB Pre-Bus. - Entrepr. & Fam. Bus.
PBFE Pre-Bus. - Flight Educ.
PBFN Pre-Bus. - Finance
PBHR Pre-Bus. - Human Resources
PBIB Pre-Bus. - Internat. Bus.
PBIS Pre-Bus. - Mgt. Info. Syst.
PBLT Pre-Bus. - Logistics
PBMT Pre-Bus. - Marketing
PBOM Pre-Bus. - Operations Mgt.
PBSE Pre-Biosystems Engineering
PBSC Pre-Building Science
PBUS Pre-Business
PCE Pre-Civil Engineering
PCHE Pre-Chemical Engineering
PCPE Pre-Computer Engineering
PCPS Pre-Computer Science
PDEN Pre-Dentistry
PDES Pre-Interior Design
PECE Elec. & Comp. Engr. (Hardware)
PED (Unknown)
PEE Pre-Electrical Engineering
PENS Pre-Environmental Science
PFOR Pre-Forestry
PFYE Pre-Forestry Engineering
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PGE Pre-Geological Engineering
PHAR Pharmacy
PHIL Philosophy
PHYG Physiology
PHYS Physics
PIE Pre-Industrial Engineering
PIND Pre-Industrial Design
PINT Pre-Interior Design
PIR Personnel Mgmt & Indust Relations
PL Pre-Law
PLAW Pre-Law
PLND Pre-Landscape Architecture
PLPH Plant Pathology
PME Pre-Mechanical Engineering
PMED Pre-Med
PMTL Pre-Materials Engineering
PN Pre-Engineering
PNUR Pre-Nursing Science
POLI Political Science
POPT Pre-Optometry
POUL Poultry Science
PPG Pre-Physical Therapy
PPHR Pre-Pharmacy
PPHS Pre-Physical Therapy
PRCM Public Relations
PRJ Public Relations - Journalism
PSYC Psychology
PSWE Pre-Software Engineering
PT Pre-Physical Therapy
PTC Pre-Textile Chemistry
PTE Pre-Textile Engineering
PTMT Pre-Textile Mgmt & Technology
PUBA Public Administration
PUBP Public Admin. & Public Policy
PUBR Public Relations
PVET Pre-Veterinary
PYCS Pharmacy Care Systems
PYPS Pharmacy
PYSC Pharmaceutical Sciences
PWRE Pre-Wireless Engr. (Hardware option)
PWRS Pre-Wireless Engr. (Software option)
RELG Religion
CONTINUED
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RSB Behavior Disturbance Educ
#RSC Early Childhood Ed - Handicapped
RSCT Collab. Teacher Spec. Educ.
RSE Rehab & Special Education
RSEC Early Childhood Spec. Educ.
RSED Rehab. & Special Education
#RSG Gifted Education
#RSH Multihandicapped Educ
RSL Learning Disabilities Educ
RSM Mental Retardation Educ
RSOC Rural Sociology
RSOP Rural Studio Outreach Pgm.
RSR Rehab Service Educ
#RSS Speech Pathology Educ
RSX Mild Learning Disabilities Educ
RTVF Mass Communication
RUS Russian Studies
#SAT Art Education
#SED Secondary Educ
#SEH English Education
#SFL Foreign Lang Educ
SI Summer Institute
#SMH Mathematics Educ
#SMU Music Education
SOCY Sociology
SOWO Social Work
SPFR French (shared programs)
SPFT Int'l Trade - French (shared pgms.)
SPGR German (shared programs)
SPGT Int'l Trade - German (shared pgms.)
SPSP Spanish (shared programs)
SPST Int'l Trade - Spanish (shared pgms.)
#SRG Secondary Reading Specialist
#SSC Speech Comm Educ
#SSE Science Education
#SSS Social Science Educ
STAT Statistics
SWEN Software Engineering
TAUM Transient AUM
THEA Theatre
THLA Theatre - Liberal Arts
TR Transient
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TRAN Transportation
TRNS Transient
TXCH Textile Chemistry
TXEN Textile Engineering
TXMT Textile Mgmt & Technology
TXTS Textile Science
UNAG Undeclared-Agriculture
UNAR Undeclared-Architecture
UNBP Undeclared-Pharmacy Undergraduate
UNBU Undeclared-Business
UND Undeclared
UNED Undeclared-Education
#UNEN Undeclared-Engineering
UNFY Undeclared-Forestry
UNGS Undeclared-Graduate School
UNHS Undeclared-Human Sciences
UNIN Undeclared-Interdepartmental
UNLA Undeclared-Liberal Arts
UNNU Undeclared-Nursing
UNPY Undeclared-Pharmacy
UNSM Undeclared-Sciences & Math
UNVM Undeclared-Veterinary Medicine
#VAD Adult Education
#VADA Adult Ed - Agriculture
#VADC Adult Ed - Trades & Industrial
#VADD Adult Ed - Distributive
#VADF Adult Ed - Training & Conf
#VADG Adult Ed - Technical
#VADI Adult Ed - Home Economics
#VADT Adult Ed - Health Occupation
#VAG Agricultural Education
VAH Anatomy & Histology (Vet Med)
#VBU Business Education
#VDE Distributive Education
#VED Vocational & Adult Education
#VEDM Voc & Adult Educ/Maxwell
#VHE Home Economics Educ
#VHO Health Occupations Educ
#VIA Industrial Arts Educ
VMAH Anatomy & Histology (Vet Med)
VMAP Vet Med, Anatomy, Physiology & Pharmacology
VMED Veterinary Medicine
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#VMK Marketing Education
#VMKT Marketing Education
VMLA Large Anml Surg & Med (Vet Med)
VMPB Pathobiology (Vet Med)
VMPH Physiol & Pharmacology (Vet Med)
VMRD Radiology (Vet Med)
VMSA Small Anml Surg & Med (Vet Med)
#VOA Office Administration
#VTI Trade/Indust Educ
WILD Wildlife
WIRE Wireless Engr. (Hardware option)
WIRS Wireless Engr. (Software option)
WOMN Women's Studies - Minor
ZOOL Zoology
#A 045 CERTIFICATE_TABLE A table of certificates offered at this institution. 4 50
* Change Log: 05/14/97 MM Deleted all values
* 08/15/01 RE Req#7646 Added RSOP value
VALUES: (BLANK) No Certificate
RSOP Rural Studio Outreach Pgm. Certificate
#A 046 CONCENTRATION_TABLE Table of concentrations associated with majors. Listed by major 4 50
within college.
* Change Log: 05/14/97 MM Deleted all values
04/12/98 RP Auburn Values Added
07/12/98 RP Added FLFR
01/06/99 RG Added PPHR Req #6119
06/23/00 RE Added ECEB Req #6986
07/27/00 RE Req#7051 Added ecev/cbps/cons
and cmlb:changed eceb
11/03/00 RE Added INDS Req#7254
02/15/02 RE Added FYEN Req#7933
06/13/02 RE Added PDES value Req#8154
07/03/02 RE Added values Req#8163
10/02/02 RE Changed FYEN value Req#8319
VALUES: (BLANK) No Concentration
ACTU Actuarial Science
CBPS Cell Biology/Physiology
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#A 046 CONCENTRATION_TABLE (CONT)
CONS Conservation/Biodiversity
CMLB Cell & Molecular Biology
DISC Applied Discrete Math
ECEB Ecology/Evolution/Behavior
ECEV Ecology/Evolution
FLNG Foreign Language
FLFR Foreign Lng-French
FLSP Spanish
FMAN Forestry Management
FPRO Forestry Products
FRES Forestry Resources
FYEN Forest Engineering
FYO Forestry Operations
GES Earth Science
HADM Health Administration
INDS Interior Design
JRNL Journalism
LAMS Latin American Studies
PARC Pre-Architecture
PBSC Pre-Building Science
PDEN Pre-Dentistry
PDES Pre-Interior Design
PIND Pre-Industrial Design
PINT Pre-Interior Design
PLAW Pre-Law
PLND Pre-Landscape Architecture
PMED Pre-Med
POPT Pre-Optometry
PPHR Pre-Pharmacy
PPHS Pre-Physical Therapy
PVET Pre-Veterinary
#A 050 SPECIAL_PROGRAM_TBL Table of codes that indicate special programs. 3 25
* Change Log: 05/15/97 MM Auburn values added
* 07/21/98 RP GRO Added
* 04/23/99 RG FGS Added Req#6224
* 11/01/99 RP Req #6612
* 11/19/99 BF Request from Rob Kulick
* 10/11/02 RE SCT TOS SIIBMD09
VALUES: (BLANK) No Special Program
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#A 050 SPECIAL_PROGRAM_TBL (CONT)
AEP Academic Enrichment (minority students)
#ATH Athletes
#COP Cooperative Education Students
#DIS Students with Disabilities
FGS Former Graduate Student
GRO Graduate Outreach
#HON Honors
#NTS Non-traditional students
SPC Special Priority Registration
VIS Visiting Students (or Guest)
#A 063 COUNTY_TABLE Table of numeric codes for counties in the Alabama and 3 20
surrounding states.
*
* Change Log: 05/13/97 MM County Codes/Names Added
* 02/02/98 PB Added counties 05 and 06
* Deleted dup Cherokee/Chilton
* 05/13/98 RP Added GA, FL, TN, MS, LA Counties
* 06/09/98 RP Added KY, VA, SC, NC Counties
* 08/03/98 RP Removed NC, SC, VA
* 10/16/01 RE Added XXX value SIIBMC18(SIS018)
*
The states within which the counties are found are indicated by the
first character of the three character code (e.g., all Alabama counties
begin with 0, all Pennsylvania counties with P). The initial characters
are:
AL - 0 MS - M
FL - F NC - N
GA - G SC - S
KY - K TN - T
LA - L
VA - V (Counties in VA are designated by V followed by two
digits, independent cities by "V" followed by two
letters)
VALUES: (BLANK) Not specified
XXX None
***** Alabama *****
001 Autauga AL
002 Baldwin AL
003 Barbour AL
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#A 063 COUNTY_TABLE (CONT)
004 Bibb AL
005 Blount AL
006 Bullock AL
007 Butler AL
008 Calhoun AL
009 Chambers AL
010 Cherokee AL
011 Chilton AL
012 Choctaw AL
013 Clarke AL
014 Clay AL
015 Cleburne AL
016 Coffee AL
017 Colbert AL
018 Conecuh AL
019 Coosa AL
020 Covington AL
021 Crenshaw AL
022 Cullman AL
023 Dale AL
024 Dallas AL
025 Dekalb AL
026 Elmore AL
027 Escambia AL
028 Etowah AL
029 Fayette AL
030 Franklin AL
031 Geneva AL
032 Greene AL
033 Hale AL
034 Henry AL
035 Houston AL
036 Jackson AL
037 Jefferson AL
038 Lamar AL
039 Lauderdale AL
040 Lawrence AL
041 Lee AL
042 Limestone AL
043 Lowndes AL
044 Macon AL
045 Madison AL
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#A 063 COUNTY_TABLE (CONT)
046 Marengo AL
047 Marion AL
048 Marshall AL
049 Mobile AL
050 Monroe AL
051 Montgomery AL
052 Morgan AL
053 Perry AL
054 Pickens AL
055 Pike AL
056 Randolph AL
057 Russell AL
058 St Clair AL
059 Shelby AL
060 Sumter AL
061 Talladega AL
062 Tallapoosa AL
063 Tuscaloosa AL
064 Walker AL
065 Washington AL
066 Wilcox AL
067 Winston AL
***** Georgia 9-County *****
G26 Chattahoochee GA
G72 Harris GA
G74 Heard GA
G99 Meriwether GA
GA6 Muscogee GA
GB8 Quitman GA
GC8 Stewart GA
GD0 Talbot GA
GE1 Troup GA
**** Georgia *****
G01 Appling GA
G02 Atkinson GA
G03 Bacon GA
G04 Baker GA
G05 Baldwin GA
G06 Banks GA
G07 Barrow GA
G08 Bartow GA
G09 Ben Hill GA
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G10 Berrien GA
G11 Bibb GA
G12 Bleckley GA
G13 Brantley GA
G14 Brooks GA
G15 Bryan GA
G16 Bulloch GA
G17 Burke GA
G18 Butts GA
G19 Calhoun GA
G20 Camden GA
G21 Candler GA
G22 Carroll GA
G23 Catoosa GA
G24 Charlton GA
G25 Chatham GA
G27 Chattooga GA
G28 Cherokee GA
G29 Clarke GA
G30 Clay GA
G31 Clayton GA
G32 Clinch GA
G33 Cobb GA
G34 Coffee GA
G35 Colquitt GA
G36 Columbia GA
G37 Cook GA
G38 Coweta GA
G39 Crawford GA
G40 Crisp GA
G41 Dade GA
G42 Dawson GA
G43 Decatur GA
G44 De Kalb GA
G45 Dodge GA
G46 Dooly GA
G47 Dougherty GA
G48 Douglas GA
G49 Early GA
G50 Echols GA
G51 Effingham GA
G52 Elbert GA
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#A 063 COUNTY_TABLE (CONT)
G53 Emanuel GA
G54 Evans GA
G55 Fannin GA
G56 Fayette GA
G57 Floyd GA
G58 Forsyth GA
G59 Franklin GA
G60 Fulton GA
G61 Gilmer GA
G62 Glascock GA
G63 Glynn GA
G64 Gordon GA
G65 Grady GA
G66 Greene GA
G67 Gwinnett GA
G68 Habersham GA
G69 Hall GA
G70 Hancock GA
G71 Haralson GA
G73 Hart GA
G75 Henry GA
G76 Houston GA
G77 Irwin GA
G78 Jackson GA
G79 Jasper GA
G80 Jeff Davis GA
G81 Jefferson GA
G82 Jenkins GA
G83 Johnson GA
G84 Jones GA
G85 Lamar GA
G86 Lanier GA
G87 Laurens GA
G88 Lee GA
G89 Liberty GA
G90 Lincoln GA
G91 Long GA
G92 Lowndes GA
G93 Lumpkin GA
G94 McDuffie GA
G95 McIntosh GA
G96 Macon GA
CONTINUED
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#A 063 COUNTY_TABLE (CONT)
G97 Madison GA
G98 Marion GA
GA0 Miller GA
GA1 Mitchell GA
GA2 Monroe GA
GA3 Montgomery GA
GA4 Morgan GA
GA5 Murray GA
GA7 Newton GA
GA8 Oconee GA
GA9 Oglethorpe GA
GB0 Paulding GA
GB1 Peach GA
GB2 Pickens GA
GB3 Pierce GA
GB4 Pike GA
GB5 Polk GA
GB6 Pulaski GA
GB7 Putnam GA
GB9 Rabun GA
GC0 Randolph GA
GC1 Richmond GA
GC2 Rockdale GA
GC3 Schley GA
GC4 Screven GA
GC5 Seminole GA
GC6 Spalding GA
GC7 Stephens GA
GC9 Sumter GA
GD1 Taliaferro GA
GD2 Tattnall GA
GD3 Taylor GA
GD4 Telfair GA
GD5 Terrell GA
GD6 Thomas GA
GD7 Tift GA
GD8 Toombs GA
GD9 Towns GA
GE0 Treutlen GA
GE2 Turner GA
GE3 Twiggs GA
GE4 Union GA
CONTINUED
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#A 063 COUNTY_TABLE (CONT)
GE5 Upson GA
GE6 Walker GA
GE7 Walton GA
GE8 Ware GA
GE9 Warren GA
GF0 Washington GA
GF1 Wayne GA
GF2 Webster GA
GF3 Wheeler GA
GF4 White GA
GF5 Whitfield GA
GF6 Wilcox GA
GF7 Wilkes GA
GF8 Wilkinson GA
GF9 Worth GA
**** Florida *****
F01 Alachua FL
F02 Baker FL
F03 Bay FL
F04 Bradford FL
F05 Brevard FL
F06 Broward FL
F07 Calhoun FL
F08 Charlotte FL
F09 Citrus FL
F10 Clay FL
F11 Collier FL
F12 Columbia FL
F13 Dade FL
F14 De Soto FL
F15 Dixie FL
F16 Duval FL
F17 Escambia FL
F18 Flagler FL
F19 Franklin FL
F20 Gadsden FL
F21 Gilchrist FL
F22 Glades FL
F23 Gulf FL
F24 Hamilton FL
F25 Hardee FL
F26 Hendry FL
CONTINUED
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#A 063 COUNTY_TABLE (CONT)
F27 Hernando FL
F28 Highlands FL
F29 Hillsborough FL
F30 Holmes FL
F31 Indian River FL
F32 Jackson FL
F33 Jefferson FL
F34 Lafayette FL
F35 Lake FL
F36 Lee FL
F37 Leon FL
F38 Levy FL
F39 Liberty FL
F40 Madison FL
F41 Manatee FL
F42 Marion FL
F43 Martin FL
F44 Monroe FL
F45 Nassau FL
F46 Okaloosa FL
F47 Okeechobee FL
F48 Orange FL
F49 Osceola FL
F50 Palm Beach FL
F51 Pasco FL
F52 Pinellas FL
F53 Polk FL
F54 Putnam FL
F55 St. Johns FL
F56 St. Lucie FL
F57 Santa Rosa FL
F58 Sarasota FL
F59 Seminole FL
F60 Sumter FL
F61 Suwannee FL
F62 Taylor FL
F63 Union FL
F64 Volusia FL
F65 Wakulla FL
F66 Walton FL
F67 Washington FL
**** Kentucky *****
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#A 063 COUNTY_TABLE (CONT)
K01 Adair KY
K02 Allen KY
K03 Anderson KY
K04 Ballard KY
K05 Barren KY
K06 Bath KY
K07 Bell KY
K08 Boone KY
K09 Bourbon KY
K10 Boyd KY
K11 Boyle KY
K12 Bracken KY
K13 Breathitt KY
K14 Breckinridge KY
K15 Bullitt KY
K16 Butler KY
K17 Caldwell KY
K18 Calloway KY
K19 Campbell KY
K20 Carlisle KY
K21 Carroll KY
K22 Carter KY
K23 Casey KY
K24 Christian KY
K25 Clark KY
K26 Clay KY
K27 Clinton KY
K28 Crittenden KY
K29 Cumberland KY
K30 Daviess KY
K31 Edmonson KY
K32 Elliott KY
K33 Estill KY
K34 Fayette KY
K35 Fleming KY
K36 Floyd KY
K37 Franklin KY
K38 Fulton KY
K39 Gallatin KY
K40 Garrard KY
K41 Grant KY
K42 Graves KY
CONTINUED
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K43 Grayson KY
K44 Green KY
K45 Greenup KY
K46 Hancock KY
K47 Hardin KY
K48 Harlan KY
K49 Harrison KY
K50 Hart KY
K51 Henderson KY
K52 Henry KY
K53 Hickman KY
K54 Hopkins KY
K55 Jackson KY
K56 Jefferson KY
K57 Jessamine KY
K58 Johnson KY
K59 Kenton KY
K60 Knott KY
K61 Knox KY
K62 Larue KY
K63 Laurel KY
K64 Lawrence KY
K65 Lee KY
K66 Leslie KY
K67 Letcher KY
K68 Lewis KY
K69 Lincoln KY
K70 Livingston KY
K71 Logan KY
K72 Lyon KY
K73 McCracken KY
K74 McCreary KY
K75 McLean KY
K76 Madison KY
K77 Magoffin KY
K78 Marion KY
K79 Marshall KY
K80 Martin KY
K81 Mason KY
K82 Meade KY
K83 Menifee KY
K84 Mercer KY
CONTINUED
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#A 063 COUNTY_TABLE (CONT)
K85 Metcalfe KY
K86 Monroe KY
K87 Montgomery KY
K88 Morgan KY
K89 Muhlenberg KY
K90 Nelson KY
K91 Nicholas KY
K92 Ohio KY
K93 Oldham KY
K94 Owen KY
K95 Owsley KY
K96 Pendleton KY
K97 Perry KY
K98 Pike KY
K99 Powell KY
KA1 Pulaski KY
KA2 Robertson KY
KA3 Rockcastle KY
KA4 Rowan KY
KA5 Russell KY
KA6 Scott KY
KA7 Shelby KY
KA8 Simpson KY
KA9 Spencer KY
KA0 Taylor KY
KB1 Todd KY
KB2 Trigg KY
KB3 Trimble KY
KB4 Union KY
KB5 Warren KY
KB6 Washington KY
KB7 Wayne KY
KB8 Webster KY
KB9 Whitley KY
KB0 Wolfe KY
KC1 Woodford KY
**** Louisiana *****
L01 Acadia LA
L02 Allen LA
L03 Ascension LA
L04 Assumption LA
L05 Avoyelles LA
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#A 063 COUNTY_TABLE (CONT)
L06 Beauregard LA
L07 Bienville LA
L08 Bossier LA
L09 Caddo LA
L10 Calcasieu LA
L11 Caldwell LA
L12 Cameron LA
L13 Catahoula LA
L14 Claiborne LA
L15 Concordia LA
L16 De Soto LA
L17 East Baton Rouge LA
L18 East Carroll LA
L19 East Feliciana LA
L20 Evangeline LA
L21 Franklin LA
L22 Grant LA
L23 Iberia LA
L24 Iberville LA
L25 Jackson LA
L26 Jefferson LA
L27 Jefferson Davis LA
L28 Lafayette LA
L29 Lafourche LA
L30 La Salle LA
L31 Lincoln LA
L32 Livingston LA
L33 Madison LA
L34 Morehouse LA
L35 Natchitoches LA
L36 Orleans LA
L37 Ouachita LA
L38 Plaquemines LA
L39 Pointe Coupee LA
L40 Rapides LA
L41 Red River LA
L42 Richland LA
L43 Sabine LA
L44 St. Bernard LA
L45 St. Charles LA
L46 St. Helena LA
L47 St. James LA
CONTINUED
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#A 063 COUNTY_TABLE (CONT)
L48 St. John the Baptist LA
L49 St. Landry LA
L50 St. Martin LA
L51 St. Mary LA
L52 St. Tammany LA
L53 Tangipahoa LA
L54 Tensas LA
L55 Terrebonne LA
L56 Union LA
L57 Vermilion LA
L58 Vernon LA
L59 Washington LA
L60 Webster LA
L61 West Baton Rouge LA
L62 West Carroll LA
L63 West Feliciana LA
L64 Winn LA
**** Mississippi *****
M01 Adams MS
M02 Alcorn MS
M03 Amite MS
M04 Attala MS
M05 Benton MS
M06 Bolivar MS
M07 Calhoun MS
M08 Carroll MS
M09 Chickasaw MS
M10 Choctaw MS
M11 Claiborne MS
M12 Clarke MS
M13 Clay MS
M14 Coahoma MS
M15 Copiah MS
M16 Covington MS
M17 DeSoto MS
M18 Forrest MS
M19 Franklin MS
M20 George MS
M21 Greene MS
M22 Grenada MS
M23 Hancock MS
M24 Harrison MS
CONTINUED
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#A 063 COUNTY_TABLE (CONT)
M25 Hinds MS
M26 Holmes MS
M27 Humphreys MS
M28 Issaquena MS
M29 Itawamba MS
M30 Jackson MS
M31 Jasper S
M32 Jefferson MS
M33 Jefferson Davis MS
M34 Jones MS
M35 Kemper MS
M36 Lafayette MS
M37 Lamar MS
M38 Lauderdale MS
M39 Lawrence MS
M40 Leake MS
M41 Lee MS
M42 Leflore MS
M43 Lincoln MS
M44 Lowndes MS
M45 Madison MS
M46 Marion MS
M47 Marshall MS
M48 Monroe MS
M49 Montgomery MS
M50 Neshoba MS
M51 Newton MS
M52 Noxubee MS
M53 Oktibbeha MS
M54 Panola MS
M55 Pearl River MS
M56 Perry MS
M57 Pike MS
M58 Pontotoc MS
M59 Prentiss MS
M60 Quitman MS
M61 Rankin MS
M62 Scott MS
M63 Sharkey MS
M64 Simpson MS
M65 Smith MS
M66 Stone MS
CONTINUED
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#A 063 COUNTY_TABLE (CONT)
M67 Sunflower MS
M68 Tallahatchie MS
M69 Tate MS
M70 Tippah MS
M71 Tishomingo MS
M72 Tunica MS
M73 Union MS
M74 Walthall MS
M75 Warren MS
M76 Washington MS
M77 Wayne MS
M78 Webster MS
M79 Wilkinson MS
M80 Winston MS
M81 Yalobusha MS
M82 Yazoo MS
**** Tennessee *****
T01 Anderson TN
T02 Bedford TN
T03 Benton TN
T04 Bledsoe TN
T05 Blount TN
T06 Bradley TN
T07 Campbell TN
T08 Cannon TN
T09 Carroll TN
T10 Carter TN
T11 Cheatham TN
T12 Chester TN
T13 Claiborne TN
T14 Clay TN
T15 Cocke TN
T16 Coffee TN
T17 Crockett TN
T18 Cumberland TN
T19 Davidson TN
T20 Decatur TN
T21 DeKalb TN
T22 Dickson TN
T23 Dyer TN
T24 Fayette TN
T25 Fentress TN
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#A 063 COUNTY_TABLE (CONT)
T26 Franklin TN
T27 Gibson TN
T28 Giles TN
T29 Grainger TN
T30 Greene TN
T31 Grundy TN
T32 Hamblen TN
T33 Hamilton TN
T34 Hancock TN
T35 Hardeman TN
T36 Hardin TN
T37 Hawkins TN
T38 Haywood TN
T39 Henderson TN
T40 Henry TN
T41 Hickman TN
T42 Houston TN
T43 Humphreys TN
T44 Jackson TN
T45 Jefferson TN
T46 Johnson TN
T47 Knox TN
T48 Lake TN
T49 Lauderdale TN
T50 Lawrence TN
T51 Lewis TN
T52 Lincoln TN
T53 Loudon TN
T54 McMinn TN
T55 McNairy TN
T56 Macon TN
T57 Madison TN
T58 Marion TN
T59 Marshall TN
T60 Maury TN
T61 Meigs TN
T62 Monroe TN
T63 Montgomery TN
T64 Moore TN
T65 Morgan TN
T66 Obion TN
T67 Overton TN
CONTINUED
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#A 063 COUNTY_TABLE (CONT)
T68 Perry TN
T69 Pickett TN
T70 Polk TN
T71 Putnam TN
T72 Rhea TN
T73 Roane TN
T74 Robertson TN
T75 Rutherford TN
T76 Scott TN
T77 Sequatchie TN
T78 Sevier TN
T79 Shelby TN
T80 Smith TN
T81 Stewart TN
T82 Sullivan TN
T83 Sumner TN
T84 Tipton TN
T85 Trousdale TN
T86 Unicoi TN
T87 Union TN
T88 Van Buren TN
T89 Warren TN
T90 Washington TN
T91 Wayne TN
T92 Weakley TN
T93 White TN
T94 Williamson TN
T95 Wilson TN
#A 064 STATE_TABLE Table of standard US State and Canadian Province abbreviations 2 24
specified by the US Post Office and Canada Post.
The blank vlaue is required by the system and must remain as defined.
All descriptions must be in upper case to satisfy Bulk Rate Permit
regulations.
*Change Log: 10/11/02 RE SCT TOS SIIBMD09
* 11/14/02 ML SCT TOS SIIBMD12
*
VALUES: (BLANK) Not specified
AL ALABAMA U
AK ALASKA U
AS AMERICAN SAMOA T
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#A 064 STATE_TABLE (CONT)
AZ ARIZONA U
AR ARKANSAS U
CA CALIFORNIA U
CO COLORADO U
CT CONNECTICUT U
DE DELAWARE U
DC DISTRICT OF COLUMBIA U
FM FEDERAL STATES OF MICRONESIA T
FL FLORIDA U
GA GEORGIA U
GU GUAM T
HI HAWAII U
ID IDAHO U
IL ILLINOIS U
IN INDIANA U
IA IOWA U
KS KANSAS U
KY KENTUCKY U
LA LOUISIANA U
ME MAINE U
MH MARSHALL ISLANDS T
MD MARYLAND U
MA MASSACHUSETTS U
MI MICHIGAN U
MN MINNESOTA U
MS MISSISSIPPI U
MO MISSOURI U
MT MONTANA U
NE NEBRASKA U
NV NEVADA U
NH NEW HAMPSHIRE U
NJ NEW JERSEY U
NM NEW MEXICO U
NY NEW YORK U
NC NORTH CAROLINA U
ND NORTH DAKOTA U
MP NORTHERN MARIANA ISLANDS T
OH OHIO U
OK OKLAHOMA U
OR OREGON U
PW PALAU T
PA PENNSYLVANIA U
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#A 064 STATE_TABLE (CONT)
PR PUERTO RICO T
RI RHODE ISLAND U
SC SOUTH CAROLINA U
SD SOUTH DAKOTA U
TN TENNESSEE U
TX TEXAS U
UT UTAH U
VT VERMONT U
VI VIRGIN ISLANDS T
VA VIRGINIA U
WA WASHINGTON U
WV WEST VIRGINIA U
WI WISCONSIN U
WY WYOMING U
AA ARMED FORCES THE AMERICAS M
AE ARMED FORCES EUROPE M
AP ARMED FORCES PACIFIC M
AB ALBERTA C
BC BRITISH COLUMBIA C
MB MANITOBA C
NB NEW BRUNSWICK C
NL NEWFOUNDLAND AND LABRADOR C
NT NORTHWEST TERRITORIES C
NS NOVA SCOTIA C
NU NUNAVUT C
ON ONTARIO C
PE PRINCE EDWARD ISLAND C
QC QUEBEC C
SK SASKATCHEWAN C
YT YUKON TERRITORY C
#A 065 COUNTRY_TABLE In addition to defining the country on foreign addresses, this table 2 25
of country codes is used to define citizenship and residency
information. The values delivered by SCT are based on the US Commerce
Department FIPS 10-4 values defined for SEVIS (the INS Student and
Exchange Visitor Information System). The translation associated with
the values are those required by the USPS (United States Postal
Service), since the translated values are used for mailing.
Although any of the defined codes may be used for citizenship and
residency fields, special considerations regarding use of Country
names in addresses should be noted:
CONTINUED
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#A 065 COUNTRY_TABLE (CONT)
- If a code in parenthesis follows a Country name, the postal service
for that country is maintained by the country whose code is in
parenthesis. In those cases, the country name should not be used on
addresses, and the Country code value to be used on addresses is
listed after the Country name. For example, mail to Monaco should
use FR (FRANCE) as the country value, since mail delivery to Monaco
is provided by France. It is entered in the DBD as: MONACO (FR).
- Postal service for territories and possessions of the US/UN is
maintained by the US. These situations are listed in the DBD with US
following the Country name, for example - BAKER ISLAND (US). If
the area has been assigned a US State value, that will also be
indicated - for example, AMERICAN SAMOA (US STATE: AS). In these
cases, US should be used for the Country value on addresses for US
possessions and territories. If a State value is assigned, use that
value for the State. Consequently the addresses will be formatted
correctly as domestic US mail in SIS output.
- Special addressing instructions are included as required in comments
beneath the Country value.
Each institution maintains this table according to its own individual
needs. We recommend that Country translations be kept in UPPER CASE
in order to satisfy USPS mailing requirements, and to conform to Bulk
Rate Permit regulations.
FRS Accounts Payable translation: A column is provided for the
translation of the SIS Country value to an equivalent 3-character FRS
code (VN044). If you are not using the same Country values in SIS
and FRS, you may use this column for the translation performed by
BBA400 (the SIS Accounts Payable Feed).
* Change Log: 05/20/98 RP: "XX" added
* 09/04/98 PB: Req #6008 - Add Country Codes
* and Del AW,BO,FA,GF,MS,NA,PR,VU
* 09/04/98 PB: Put in alpha order
* 10/11/02 RE: SCT TOS SIIBMD09
* 01/23/03 RE: New values for SEVIS--SIIBMD21
* 02/05/03 RE: Req#8503 Added values
DESCRIPTION FRS AP VN044
----------- ------------
VALUES: (BLANK)
AF AFGHANISTAN AFG
AL ALBANIA ALB
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#A 065 COUNTRY_TABLE (CONT)
AG ALGERIA DZA
AQ AMERICAN SAMOA (US STATE:AS) ASM
US territory
AN ANDORRA AND
AO ANGOLA AGO
AV ANGUILLA AIA
AY ANTARCTICA ATA
AC ANTIGUA AND BARBUDA ATG
AR ARGENTINA ARG
AM ARMENIA
Formerly part of the USSR
AA ARUBA ABW
#AW ARUBA (OBSOLETE) ABW
AT ASHMORE AND CARTIER ISLANDS (AS)
Uninhabited territory of Australia
AS AUSTRALIA AUS
AU AUSTRIA AUT
AJ AZERBAIJAN
Formerly part of the USSR
#AZ AZORES (OBSOLETE-USE PORTUGAL (PO) PRT
Self-governing region of Portugal
BF BAHAMAS BHS
BA BAHRAIN BHR
FQ BAKER ISLAND (US)
Uninhabited US territory
BG BANGLADESH BGD
BB BARBADOS BRB
BS BASSAS DA INDIA
No valid USPS value - French
possession in Indian Ocean Islands
BO BELARUS
Formerly part of the USSR
BE BELGIUM BEL
BH BELIZE BLZ
BN BENIN BEN
BD BERMUDA BMU
BT BHUTAN BTN
BL BOLIVIA BOL
BK BOSNIA-HERZEGOVINA
Formerly part of Yugoslavia
BC BOTSWANA BWA
BV BOUVET ISLAND BVT
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#A 065 COUNTRY_TABLE (CONT)
No valid USPS value - uninhabited
territory of Norway
BR BRAZIL BRA
IO BRITISH INDIAN OCEAN TERRITORY IOT
No valid USPS value - territory of
the United Kingdom
VI BRITISH VIRGIN ISLANDS VGB
BX BRUNEI DARUSSALEM BRN
BU BULGARIA BGR
UV BURKINA FASO BFA
BM BURMA BUR
BY BURUNDI BDI
CB CAMBODIA KHM
CM CAMEROON CMR
CA CANADA CAN
#ZQ CANAL ZONE (OBSOLETE-USE PANAMA (PM)) PAN
Former US territory
CV CAPE VERDE CPV
CJ CAYMAN ISLANDS CYM
CT CENTRAL AFRICAN REPUBLIC CAF
CD CHAD TCD
CI CHILE CHL
CH CHINA CHN
KT CHRISTMAS ISLAND (AS) CXR
Territory of Australia
IP CLIPPERTON ISLAND (FP)
French possession in French Polynesia
CK COCOS (KEELING) ISLANDS (AS) CCK
Territory of Australia
CO COLOMBIA COL
CN COMOROS COM
CF REPUBLIC OF THE CONGO COG
CG DEMOCRATIC REPUBLIC OF THE CONGO ZAR
Former name: Zaire
CW COOK ISLANDS (NZ) COK
Self-governing in free association
with New Zealand
CR CORAL SEA ISLANDS (AS)
Australian territory
CS COSTA RICA CRI
IV COTE D'IVOIRE CIV
Also known as the Ivory Coast
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#A 065 COUNTRY_TABLE (CONT)
HR CROATIA
Formerly part of Yugoslavia
CU CUBA CUB
CY CYPRUS CYP
#CZ CZECHOSLOVAKIA (OBSOLETE)
EZ CZECH REPUBLIC
Formerly part of Czechoslovakia
U1 CZECHOSLOVAKIA (USE EZ OR LO) CSK
SEVIS only - use Czech Republic (EZ)
or Slovakia (LO) for addresses
DA DENMARK DNK
DJ DJIBOUTI DJI
DO DOMINICA DMA
DR DOMINICAN REPUBLIC DOM
TT EAST TIMOR (ID)
Independent country as of 5/2002 but
USPS still uses Indonesia (ID) as the
country for addresses
EC ECUADOR ECU
EG EGYPT EGY
ES EL SALVADOR SLV
EK EQUATORIAL GUINEA GNQ
ER ERITREA
Formerly part of Ethiopia
EN ESTONIA
Formerly part of the USSR
ET ETHIOPIA ETH
EU EUROPA ISLAND
No valid USPS value - French
possession in Indian Ocean Islands
#FA FALKLAND ISLANDS (OBSOLETE) FLK
FK FALKLAND ISLANDS FLK
FO FAROE ISLANDS FRO
FJ FIJI FJI
FI FINLAND FIN
FR FRANCE FRA
Includes Corsica, Mayotte and Monaco
for addresses
#GF FRENCH GUIANA (OBSOLETE) GUF
FG FRENCH GUIANA GUF
FP FRENCH POLYNESIA PYF
FS FRENCH SOUTHERN AND ANTARCTIC LANDS ATF
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#A 065 COUNTRY_TABLE (CONT)
French territory - research station
- no valid USPS value
GB GABON GAB
GA GAMBIA GMB
GZ GAZA STRIP (IS)
Use Israel (IS) for addresses
GG REPUBLIC OF GEORGIA
Formerly part of the USSR
GM GERMANY
#GC GERMAN DEMOCRATIC REPUBLIC DDR
(East Germany)
#BZ GERMANY, BERLIN DEU
#GE GERMANY, FEDERAL REPUBLIC OF DEU
(West Germany)
GH GHANA GHA
GI GIBRALTAR GIB
#GS GILBERT ISLANDS (OBSOLETE-USE (KR)) KIR
Renamed Kiribati (KR)
GO GLORIOSO ISLANDS
No valid USPS value - French
possession in Indian Ocean Islands
1S GREAT BRITAIN AND NORTHERN IRELAND
Do use this code for SEVIS fields.
Use for US mailing purposes only -
includes England, Scotland, Wales,
Northern Ireland, Guernsey, Jersey
Alderney, Sark and Isle of Man.
GR GREECE GRC
GL GREENLAND GRL
GJ GRENADA GRD
GP GUADELOUPE GLP
GQ GUAM (US STATE: GU) GUM
Territory of US
GT GUATEMALA GTM
GK GUERNSEY (1S - SEE NOTE ON USAGE)
For addresses: Enter Guernsey as City,
Channel Islands as Foreign Province,
and 1S (Great Britain) as Country.
British Crown Dependency.
GV GUINEA GIN
PU GUINEA-BISSAU GNB
GY GUYANA GUY
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#A 065 COUNTRY_TABLE (CONT)
HA HAITI HTI
HM HEARD ISLAND AND MCDONALD ISLANDS (AS) HMD
Uninhabited territory of Australia
HO HONDURAS HND
HK HONG KONG HKG
HQ HOWLAND ISLAND (US)
Uninhabited US territory
HU HUNGARY HUN
IC ICELAND ISL
IN INDIA IND
ID INDONESIA IDN
IR IRAN IRN
IZ IRAQ IRQ
#IY IRAQ-SAUDI ARABIA NEUTRAL ZONE NTZ
(OBSOLETE)
Use either Iraq (IZ) or Saudi Arabia (SA)
EI IRELAND IRL
Does not include Northern Ireland
IM ISLE OF MAN (1S - SEE NOTE ON USAGE)
For addresses: Enter Isle of Man as
Foreign Province, and 1S (Great Britain)
as Country
IS ISRAEL ISR
Use for Gaza Strip and West Bank addresses
IT ITALY ITA
JM JAMAICA JAM
JN JAN MAYEN
No valid USPS value - territory of
Norway; weather station and military
JA JAPAN JPN
DQ JARVIS ISLAND (US)
Uninhabited US territory
JE JERSEY (1S - SEE NOTE ON USAGE)
For addresses: Enter Jersey as City,
Channel Islands as Foreign Province,
and 1S (Great Britain) as Country.
British Crown Dependency.
JQ JOHNSTON ATOLL (US)
US territory; military site
JO JORDAN JOR
JU JUAN DE NOVA ISLAND
No valid USPS value - French
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#A 065 COUNTRY_TABLE (CONT)
possession in Indian Ocean Islands
#KH KAMPUCHEA (OBSOLETE-USE CAMBODIA (CB)) KHM
Former name of Cambodia
KZ KAZAKHSTAN
Formerly part of the USSR
KE KENYA KEN
KQ KINGMAN REEF (US)
Uninhabited US territory
KR KIRIBATI KIR
Former name: Gilbert Islands
KN NORTH KOREA PRK
Also known as the Democratic People's
Republic of Korea
KS SOUTH KOREA KOR
Also known as the Republic of Korea
KU KUWAIT KWT
KG KYRGYZSTAN
Formerly part of the USSR
LA LAOS LAO
LG LATVIA
Formerly part of the USSR
LE LEBANON LBN
LT LESOTHO LSO
Formerly named Basutoland
LI LIBERIA LBR
LY LIBYA LBY
LS LIECHTENSTEIN LIE
LH LITHUANIA
Formerly part of the USSR
LU LUXEMBOURG LUX
MC MACAO MAC
Also known as Macau
MK MACEDONIA
Formerly part of Yugoslavia
MA MADAGASCAR MDG
MI MALAWI MWI
MY MALAYSIA MYS
MV MALDIVES MDV
ML MALI MLI
MT MALTA MLT
#MS MARSHALL ISLANDS (OBSOLETE) MHL
RM MARSHALL ISLANDS (US STATE: MH) MHL
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#A 065 COUNTRY_TABLE (CONT)
Compact of Free Association with US
MB MARTINIQUE MTQ
MR MAURITANIA MRT
MP MAURITIUS MUS
MF MAYOTTE (FR) XYO
Territorial collectivity of France
MX MEXICO MEX
FM FEDERATED STATES OF MICRONESIA FSM
(US STATE: FM)
UN trust territory under US administration
MQ MIDWAY ISLANDS (US)
US territory
MD MOLDOVA
Formerly part of the USSR
MN MONACO (FR) MCO
Monarchy in relationship with France
MG MONGOLIA MNG
MH MONTSERRAT MSR
MO MOROCCO MAR
MZ MOZAMBIQUE MOZ
WA NAMIBIA NAM
NR NAURU NRU
BQ NAVASSA ISLAND (US)
Uninhabited US territory
NP NEPAL NPL
NL NETHERLANDS NLD
NT NETHERLANDS ANTILLES ANT
U2 NEUTRAL ZONE (SEVIS ONLY)
NC NEW CALEDONIA NCL
NZ NEW ZEALAND NZL
NU NICARAGUA NIC
NG NIGER NER
NI NIGERIA NGA
NE NIUE (NZ) NIU
Free association with New Zealand
NF NORFOLK ISLAND (AS) NFK
Territory of Australia
CQ NORTHERN MARIANA ISLANDS (US STATE:MP) MNP
Commonwealth in political union with US
NO NORWAY NOR
MU OMAN OMN
PK PAKISTAN PAK
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#A 065 COUNTRY_TABLE (CONT)
#PW PALAU (OBSOLETE VALUE) PLW
PS PALAU (US STATE: PW) PLW
Compact of Free Association with US
LQ PALMYRA ATOLL (US)
Uninhabited US territory
PM PANAMA PAN
PP PAPUA NEW GUINEA PNG
PF PARACEL ISLANDS PAR
No valid USPS value - no indigenous
inhabitants (military garrisons)
PA PARAGUAY PRY
PE PERU PER
RP PHILIPPINES PHL
PC PITCAIRN ISLANDS PCN
Territory of the United Kingdom but
USPS uses country name
PL POLAND POL
PO PORTUGAL PRT
#PR PUERTO RICO (OBSOLETE VALUE) PRI
RQ PUERTO RICO (US STATE: PR) PRI
Commonwealth associated with the US
QA QATAR QAT
RE REUNION REU
RO ROMANIA ROM
RW RWANDA RWA
RS RUSSIA
Formerly part of the USSR
SH SAINT HELENA SHN
SC SAINT KITTS AND NEVIS KNA
Also known as St. Christopher and Nevis
ST SAINT LUCIA LCA
SB SAINT PIERRE AND MIQUELON SPM
VC SAINT VINCENT AND THE GRENADINES VCT
SM SAN MARINO SMR
TP SAO TOME AND PRINCIPE STP
SA SAUDI ARABIA SAU
SG SENEGAL SEN
#MW MONTENEGRO (OBSOLETE)
SR SERBIA-MONTENEGRO
Use YI (Yugoslavia) for SEVIS, but this
name or Yugoslavia may be used for
addresses, since the name is accepted
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#A 065 COUNTRY_TABLE (CONT)
by USPS. Serbia-Montenegro is not
recognized by US government so FIPS
10-4 code assigned (SR) is not yet
included in SEVIS.
SE SEYCHELLES SYC
SL SIERRA LEONE SLE
SN SINGAPORE SGP
LO SLOVAKIA
Formerly part of Czechoslovakia
SI SLOVENIA
Formerly part of Yugoslavia
BP SOLOMON ISLANDS SLB
SO SOMALIA SOM
SF SOUTH AFRICA ZAF
SX SOUTH GEORGIA & THE SOUTH SANDWICH
ISLANDS (USE FK - FALKLAND ISLANDS)
Territory of the united Kingdom, also
claimed by Argentina: no indigenous
population. Address mail to the
Falkland Island.
#UR SOVIET UNION (OBSOLETE) SUN
See notes related to USSR (U4)
SP SPAIN ESP
PG SPRATLY ISLANDS SPR
No valid USPS value - ownership is disputed
CE SRI LANKA LKA
U3 STATELESS (SEVIS ONLY)
Do not use for addresses
SU SUDAN SDN
NS SURINAME SUR
SV SVALBARD
No valid USPS value - territory of Norway
WZ SWAZILAND SWZ
SW SWEDEN SWE
SZ SWITZERLAND CHE
SY SYRIAN ARAB REPUBLIC SYR
Also known as Syria
TW TAIWAN TWN
TI TAJIKISTAN
Formerly part of the USSR
TZ TANZANIA TZA
TH THAILAND THA
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#A 065 COUNTRY_TABLE (CONT)
TO TOGO TGO
TL TOKELAU (WS) TKL
Although a territory of New Zealand,
mail is addressed to Western Samoa
TN TONGA TON
TD TRINIDAD AND TOBAGO TTO
TE TROMELIN ISLAND
No valid USPS value - uninhabited
French possession in Indian Ocean
Islands
TS TUNISIA TUN
TU TURKEY TUR
TX TURKMENISTAN
Formerly part of the USSR
TK TURKS AND CAICOS ISLANDS TCA
TV TUVALU TUV
UG UGANDA UGA
UP UKRAINE
Formerly part of the USSR
U4 UNION OF SOVIET SOCIALIST REPUBLICS
(SEVIS ONLY)
Formerly comprised of Armenia,
Azerbaijan, Belorussia (Belarus), Estonia,
Georgia, Kazakhstan, Kirghizia (Kyrgyzstan),
Latvia, Lithuania, Moldavia (Moldova), Russia,
Tadzhikistan (Tajikistan), Turkmenistan,
Ukraine, and Uzbekistan
#UE UNITED ARAB EMIRATES (OBSOLETE) ARE
TC UNITED ARAB EMIRATES ARE
Former Name: Trucial States. Comprised
of 7 emirates: Abu Dhabi, Ajman, Dubai,
Fujairah, Ras L-Khaima, Sharjah, and Ummu
L-Qaywan
#UA UNITED ARAB REPUBLIC (OBSOLETE) ARE
Former political union of Egypt and Syria
UK UNITED KINGDOM (1S) GBR
Do not use on addresses (use Great Britain
- 1S) - Includes England, Scotland, Wales,
and Northern Ireland for SEVIS reporting
US UNITED STATES USA
In additon to the 50 states, US address formatin
is used for the following areas: American Samoa,
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#A 065 COUNTRY_TABLE (CONT)
Baker Island, Guam, Howland Island, Jarvis Islan
Johnston Atoll, Kingman Reef, Marshall Islands,
Federated States of Micronesia, Midway Islands,
Navassa Island, Northern Mariana Isands, Republi
of Palau, Palmra Atoll, Puerto Rico, US Virgin
Islands, and the Wake Atoll. Enter US as the
Country for all of the above.
U5 UNKNOWN (SEVIS ONLY)
Do not use for addresses
UY URUGUAY URY
#UM US MINOR OUTLYING ISLANDS (OBSOLETE) UMI
Populated islands assigned US State values
by USPS
UZ UZBEKISTAN
Formerly part of the USSR
#VU VANUATU (OBSOLETE) VUT
NH VANUATU VUT
Former name: New Hebrides
VT VATICAN CITY VAT
VE VENEZUELA VEN
VM VIETNAM VNM
VQ US VIRGIN ISLANDS (US STATE: VI) VIR
US territory
WQ WAKE ISLAND (US)
US territory
WF WALLIS AND FUTUNA ISLANDS WLF
Territory of France
WE WEST BANK (IS)
Use Israel (IS) for addresses
WI WESTERN SAHARA ESH
No valid USPS code - claimed by Morocco.
Also known as Spanish Sahara
WS WESTERN SAMOA WSM
Name change to Samoa in 1997 not yet
recognized by USPS
YM YEMEN YEM
#YE YEMEN ARAB REPUBLIC (OBSOLETE) YEM
#YS YEMEN, PEOPLE'S DEM REP (OBSOLETE) YMD
#YO YUGOSLAVIA (OBSOLETE) YUG
YI YUGOSLAVIA YUG
Also known as the Federal Republic of Yugoslavia
Currently comprised of only Serbia and Montenegr
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#A 065 COUNTRY_TABLE (CONT)
Formerly included Slovenia, Croatia, Republic of
Macedonia, Bosnia and Herzegovina.
ZA ZAMBIA ZMB
ZI ZIMBABWE ZWE
#XX OTHER/UNKNOWN (OBSOLETE)
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#A 070 NATIVE_LANGUAGES List of native languages. The list is from Texas A&M University. 3 50
The code is generated by continent (first digit), and then
alphabetically within continent (skipping two for every one;
i.e., 01, 04, 07, etc.).
* Change Log: 10/21/97 RP: Not Selected for Use at AU
VALUES: 101 Afrikaans
104 Akan
107 Amharic
501 Arabic
401 Armenian
301 Assamese
304 Baluchi
110 Bambara
404 Basque(Euskara)
305 Bengali
113 Berber
407 Bulgarian
307 Burmese
310 Cambodian
410 Catalan
312 Cebuano
315 Chinese
413 Czech
416 Danish
419 Dutch
116 Efik
422 English
425 Estonian
119 Ewe
504 Farsi(Persian)
601 Fijian
428 Finnish
431 Flemish
434 French
122 Fulani(Fula)
125 Ga
127 Galla(Gallinya)
130 Ganda
437 German
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#A 070 NATIVE_LANGUAGES (CONT)
318 Gondi
440 Greek
201 Guarani
320 Gujarati
133 Hausa
507 Hebrew
323 Hindi
443 Hungarian
136 Ibo
447 Icelandic
326 Ilocano(Iloko)
328 Indonesian
450 Italian
331 Japanese
332 Javanese
335 Kannada(Kanarese)
338 Kashmiri
139 Kikingo
142 Kikuyu
340 Korean
604 Kusaiean
343 Loa
145 Lingala
453 Lithuanian
148 Luba-Lulua
151 Luganda
153 Luo
156 Malagasy
345 Malay(Bahasa)
346 Malayalam
159 Malinke(Mandingo)
348 Marathi
607 Marshallese
162 Mende
351 Nepali
456 Norwegian
353 Oriya
610 Palauan
459 Polish
613 Ponapean
461 Portuguese
355 Punjabi
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#A 070 NATIVE_LANGUAGES (CONT)
357 Pushtu
464 Romanian
467 Russian
616 Samoan
165 Sepedi
470 Serbo-Croatian
167 Setswana
170 Shona
360 Sindhi
361 Sinhalese
473 Slovak
475 Slovene
173 Somali
478 Spanish
364 Sundanese
176 Swahili
481 Swedish
367 Tagalog
619 Tahitian
370 Tamil
373 Telugu
376 Thai
379 Tibetan
179 Tigrinya
622 Tongan
625 Trukese
382 Tulu
484 Turkish
182 Twi-Fanti
487 Ukrainian
628 Ulithian
385 Urdu
388 Vietnamese
391 Visayan
185 Wolof
631 Yapese
188 Yoruba
191 Zulu
A 091 BATCH_IDENTIFICATION Code used to uniquely identify a batch of transactions. It 6
consists of the 3-character Batch Reference Code (data element
A 092) followed by the 3-digit Batch Reference Number (data
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A 091 BATCH_IDENTIFICATION(CONT) element A 093).
A 092 BATCH_REFERENCE_CODE Code used to identify the valid batch prefix that will be 3 35
accepted by the Batch Maintenance Cycle. The code should correspond
with the Batch Code listed on the Batch Header Record.
* Change Log: 10/21/97 RP: Deleted ADM, LAW, MED
* 07/16/98 RP: Added AU SIS 88.1 Values
* 02/25/03 RE: Added HRS value per HRIBM276
Delivered
VALUES: #SYS System Generated
AMS AMS Payment Plan Tape
APL Admission Applications
CNV Conversion
DEG Degrees Awarded
FIN Finance Office
INT Initial Statistics
MSC Miscellaneous
PDF Personal Data Forms
REC Records
REG Registration
RSA Financial Aid Resource Audit
SPM Student Program Maintenance
TRF Transfer Credit
TRN Transcript
UNV University Registrar
AU Values
BKS Bookstore
BUC Bursar (Cashiers)
BUR Bursar (Receivables)
BUU Bursar
COL Bursar Collections
CPU Clinical Pharmacy
FAA Billing Disb Trn from Fin Aid-SBA590
FIS ISS Transactions
HCU Health Center
HOU Housing
HRS Human Resource System
LBU Library
PAR Fin Aid Award Trn from PARS
SCU Security Office
SFA Student Financial Aid
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A 092 BATCH_REFERENCE_CODE(CONT)
SIS Suspense Maintenance Batch
TCA Tiger Club Accounts
A 093 BATCH_REFERENCE_NUM Number which, together with Batch Reference Code, identifies a 3
unique Batch ID.
A 105 SEQUENCE_NO Sequence number 2
A 110 DEBIT_CREDIT_INDIC Code indicating whether the associated amount is a debit or a credit. 1
For charge transactions, the Debit/Credit Indicator defaults to
D (debit). For payment transactions, the Debit/Credit Indicator
defaults to C (credit).
VALUES: C Credit
D Debit
A 115 SPE_MAINT_FUNC This data element is used to define the valid functions for 3
the SPE maintenance transaction employed in the batch
registration process.
* Change Log: 10/21/97 RP: Not Selected for Use at AU
VALUES: ADD Enroll the student into the course section
ALT Alternate Request (transaction 45L only)
AUT Authorization
DRP Drop the student from the course section
DWL Drop the student to the wait list for the section
GRD Grade the student for the section
MNT Maintain data for the SPE for the section
PER Permit
PST Post a grade for the student for the section
REQ Request to enroll the student in the section
RLL Roll the official grade to a previous grade and
post a new official grade
UNP Unpost (or remove) the official grade
A 120 FROM_TO_RANGE The last two digits of the beginning year and the last two digits 4
of the ending year to be selected.
A 122 TEXT_DATA Free-form descriptive text area of the data to be changed. 51
A 125 TRANSACTION_CODE A code identifying the type of transaction to be processed. 3
VALUES: 62B BR Student Data Add/Change
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A 125 TRANSACTION_CODE (CONT)
62C BR Student Data Add/Change
63B BR Nonstudent Data Add/Change
64A BR Detail Add
64B BR Detail Change
64C BR Admin Correct
A 130 USER_CODE Code identifying the system user. 2 40
* Change Log: 05/09/97 MM Auburn values added from 88.1
* 05/09/97 MM "CS" for "Cashier" changed to "CR"
* 05/16/97 MM "SM" for "Small Animal Clinic"
* 02/09/98 PB "AG" for "Agriculture"
* 07/02/98 PB Add HD,HR,GS,SW; Delete AC,CR,
* ML,MS,M2,M3,M4,PO,TR,TS,VS,WF,SM
* Change desc for ET and SA
* 07/09/98 RP "LP" added for "DUC Leasing Program"
* 07/13/98 PB Added values - Req #5975
* 08/13/98 PB Added values "AX" and "VR"
VALUES: AA Auburn Aviation
AC Accounting
AE Aerospace Engineering
AG Agriculture
AM Admissions Office
AN Animal and Dairy
AR Architecture
AT Athletic Department
AX Auxillary Enterprises
BL Building Science
BN School of Business
BS Bookstore
BU Bursar
CE Continuing Education
CH Chemistry
CO Cooperative Education
CP Clinical Pharmacy
CS Child Study
DL Dist Learn/Outreach Tech
EC Agri Econ & Rural Sociology
ED College of Education
EG College of Engineering
ET Engineering/Business Outreach
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A 130 USER_CODE (CONT)
FA Financial Aid Office
FC Facilities
FL Foreign Language
FR Forestry
GS Graduate School
HC Health Center
HD Human Development-Human Sciences
HO Housing Office
HR HRM Distance Learning-Human Sciences
HS Human Sciences
ID ID Card Center
LA Large Animal Clinic
LB Library
LP DUC Lease Program
LR Learning Resource Center
LT Liberal Arts
ME Materials Engineering
MU Music Department
M1 Miscellaneous 1
NE Nuclear Science
NR School of Nursing
PC Placement Services
PL Plainsman Office
PS Printing Services
PY Health Pharmacy
RA ROTC Air Force
RE Registrar
RN ROTC Navy
RR ROTC Army
RS Rehab/Special Educ
SA Small Animal Clinic
SC Security Office
SL Student Life Office
SM Science and Math
SO Agronomy and Soils
SW Social Work-Liberal Arts
TC Tiger Club Accounts
TH University Theatre
TL Telecommunications
UC University Computing
VM Vet Med
VR Vice President for Research
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A 130 USER_CODE (CONT)
ZE Zoology/Entomology
A 135 ACADEMIC_UNIT System-derived value for grouping schools under a single entity. 1 50
* Change Log: 03/27/97 MM deleted unused values
* 04/14/97 ML _A_ Description Updated
* 10/13/97 PB _C_ Value and desc deleted
* 09/07/00 RE Added X value Req#7132
VALUES: (BLANK)
A Auburn University
X XAcademic Unit
A 137 INSTITUTION_CODE Not currently used. 2
A 140 DETAIL_SEQUENCE_NUM Sequence number of the detail transaction to be maintained. 4
RANGES: 0001-9999
A 145 APPLICATION_SEQ_NUM Number identifying the admissions application to be maintained. 1
RANGES: 1-9
A 150 BATCH_DATE Date this batch of transactions was completed by the user. It 8
is used for external control purposes only.
A 155 BATCH_DESCRIPTION Any descriptive text which will help to identify the purpose of 15
the batch.
A 160 BATCH_LIST_FLAG The conditions under which the batch transactions are to be 1
listed in the Batch Balance Report.
VALUES: B Print only if batch out of balance
Y Print all input images
N Do not print input images
A 165 BATCH_TRANS_COUNT Number of individual transactions contained in this batch. 5
If entered, this count will be compared to the actual
count computed by the batch balance and any discrepancy will be
noted.
A 170 BATCH_ABSOLUTE_AMT Total absolute dollar amount contained on all transactions in 11
the batch.
A 174 EVALUATION_FLAG A code prompting the global re-evaluation of all transfer credit 1
according to current equivalency data.
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 88
SEGMENT 000 SIS TABLES SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 174 EVALUATION_FLAG (CONT)
NOTE: If you do not wish to re-evaluate the equivalencies
determined prior to the TCA Enhancement, do not use F to perform
global evaluations. Once the F is used in a re-evaluation, all of
the equivalencies frozen by the installation of the TCA Enhancement
will be re-evaluated and the F code will be removed. For more detail
on global evaluations see the On-line Help topic SIS141SC.
*Change log: 09/14/00 RE: SCT tos SIIBMA02 (SIP207)
*
VALUES: Y Perform global evaluation
F Perform global forced evaluation
A 180 BATCH_ORIGINATOR Name or initials of person responsible for the batch. 8
A 185 BATCH_RECEIVED_DATE The date (MMDDYY) the batch was received in I/O control. 8
This is used for external control information only.
A 190 BATCH_DOCUMENT_COUNT The number of source documents used to create the 3
transactions contained in the batch. Used for external
control information only.
A 192 BATCH_AWARD_YEAR Award year to which these transactions apply. 4 C
A 194 BATCH_SESSION Session to which these transactions apply. 1
VALUES: 1 Session 1
2 Session 2
A 210 STUDENT_GPA Student's grade point average, obtained real-time from SR. 6
A 215 STUDENT_STATUS Student statuses for Financial Aid Management. 2
10 Admissions Rejected or Canceled
20 Admissions Withdrawn
30 Student Records Withdrawn
40 Not in Student Records or Admissions
50 Admissions Prospect/Preapplicant
55 Admissions - Incomplete Application
60 Admissions - Application Complete
- Waitlist
- Pending/Referred
65 Admission Accepted
68 Admitted - Quick Admit
- Intends to Enroll
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 89
SEGMENT 000 SIS TABLES SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 215 STUDENT_STATUS (CONT) 70 Active in other than current or previous term -
OR has active matriculation
75 Student Records active in term in previous year
80 Student Records active in term
90 Student Records hours greater than 0 in term
A 220 TRAN_TYPE_SESSION_1 Type of award transaction being processed. 1
VALUES: (BLANK) Will not be processed
A Accept
C Cancel
R Reject
A 225 TRAN_TYPE_SESSION_2 Type of award transaction being processed. 1
VALUES: (BLANK) Will not be processed
A Accept
C Cancel
R Reject
A 230 TRANSCRIPT_TYPE A single alphanumeric identifier which completes the transcript 1
tracking mnemonic (TRAN_).
RANGES: 0-9
A-Z
A 235 TRAN_CODE_AWARD Type of award transaction being processed. 1
VALUES: A Accept
B Offer/Accept
C Cancel
E Earn/Paid
M Manual Earn/Paid
O Offer
P Partial Accept
R Reject
X Generic Cancel
Y Generic Reject
Z Generic Accept
A 240 SIGN_FIELD_1 Value indicating whether amount is positive or negative. 1
VALUES: (BLANK) Positive
+ Positive
- Negative
A 245 OVER_AWARD_FLAG Flag indicating whether award should be offered if the amount 1
is greater than the meet need amount.
CONTINUED
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TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 90
SEGMENT 000 SIS TABLES SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 245 OVER_AWARD_FLAG (CONT)
VALUES: (BLANK)
O Allow over award
A 250 SIGN_FIELD_2 Value indicating whether amount is positive or negative. 1
VALUES: (BLANK) Positive
+ Positive
- Negative
A 255 SIGN_FIELD_3 Value indicating whether amount is positive or negative. 1
VALUES: (BLANK) Positive
+ Positive
- Negative
A 260 SIGN_FIELD_4 Value indicating whether amount is positive or negative. 1
VALUES: (BLANK) Positive
+ Positive
- Negative
A 265 SIGN_FIELD_5 Value indicating whether amount is positive or negative. 1
VALUES: (BLANK) Positive
+ Positive
- Negative
A 270 SIGN_FIELD_6 Value indicating whether amount is positive or negative. 1
VALUES: (BLANK) Positive
+ Positive
- Negative
A 290 PRINT_AMOUNT_UPDATE FLAG Flag indicating method of updating print amounts in the SWFILE. 1
VALUES: (BLANK) Do nothing with the print amounts
A Update only the root print amounts
D Update the root and detail print amounts
A 295 PRINT_DATE_PROM_CWS Date to be used in the Packaging Segment of the SAFILE for the 8
promissory note or the college work-study program.
A 300 BILL_ADDRESS_PREF Order in which the billing address is to be selected. . 1
VALUES: (BLANK) Billing, Local, Permanent
B Billing, Local, Permanent
P Permanent, Billing, Local
L Local, Billing, Permanent
DATE RUN 04/08/03 Auburn University REPORT PAGE 92
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DATA ELEMENT DEFINITIONS PAGE 91
SEGMENT 000 SIS TABLES SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 301 SUBJ_AREA_MAJOR A flag indicating if priority is based on whether the student 1
major is a valid major for course subject area.
VALUES: (BLANK) Not specified
Y Subject Area Major
N Not Subject Area Major
A 302 REGISTR_FORM_SEQ_NUM Registration form sequence number. 2
A 303 SUBJ_AREA_MINOR A flag indicating a valid suject area minor. 1
VALUES: (BLANK) Not specified
Y Subject Area Minor
N Not Subject Area Minor
A 304 MEETING_SEQ_NUM Meeting time sequence number used on batch transaction. 1
RANGES: 1-6
A 305 REG_CONTROL_SEQ_NUM Registration control sequence number used on batch transaction. 1
RANGES: 1-8
A 306 INSTRUCTOR_SEQ_NUM Instructor sequence number used on batch transaction. 1
RANGES: 1-9
A 307 NEW_SECTION_NUMBER New section number for batch section change transaction. 3
A 308 FOREIGN_GRADE Grade applicable to Study Abroad credit. 10
*
* Change Log: 06/14/99 RG SCT TOS SIIBM950 (SIP041)
* 08/04/99 RG SCT TOS SIIBM972 (SIP066)
*
A 309 ORIG_SID The original student identification number for this loan as initially 9
reported to the Loan Origination Center (Program SBA800). This field
is used to construct the Loan Origination ID reported to the Loan
Origination Center.
A 310 LN_TYPE Type of Prom Note. This field should contain the prom note type that 1
exists within the Prom Note ID.
*Change log: 05/26/00 RE: SCT tos SIIBMA81 (SIP185)
* 01/23/03 RE: New Values per SIIBMD21
*
VALUES: M Master Promissory Note
N PLUS Master Promissory Note
P Direct PLUS
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 92
SEGMENT 000 SIS TABLES SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 310 LN_TYPE (CONT)
S Direct Subsidized
U Direct Unsubsidized
A 311 ID_SEQ_NUM The sequence number associated with the loan record. This field is 3
used to construct the Loan Origination ID reported to the Loan
Origination Center.
*Change log: 05/26/00 RE: SCT tos SIIBMA81 (SIP185)
*
RANGES: 001-999
A 312 PELL_DISB_BATCH_ID This field is used to construct the PELL disbursment batch ID that 26
is associated with this disbursment record.
A 313 INCREMENT The value of the Incremental Code (posistions 12 through 17)portion 6
of the CommonLine Unique Identifier.
For Award Years prior to 2001, this field will contain element id
SGO76.
For Award Year 2001 and beyond, it will contain element id SGQ15.
This field is comprised of two 3 character fields that have converted
to Base 36 format. The first field is the date the CommonLine
Application was sent via SBA300. The second field is the sequential
counter of the application.
*Change log: 05/24/00 RE: SCT tos SIIBMA79 (SIP183)
*
A 314 FEE_TYPE AFETY * The purpose of this pseudo element is to create alternate 3 39
* values for the Web translation of the Fee Type.
*Change Log: 10/11/02 RE SCT TOS SIIBMD09
*
VALUES: WEB Web translation value
A 315 APPL_TYPE_WEB Value indicating which application type the student has selected to 1 23
submit via the Web.
*Change Log: 10/11/02 RE SCT TOS SIIBMD09
* 11/21/02 ML BROUGHT AC29E VALUES OVER
*
VALUES: F Freshman
H Early Decision Type I
J FR Dual CLEP AP IB
K Early Decision Type II
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 94
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 93
SEGMENT 000 SIS TABLES SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 315 APPL_TYPE_WEB (CONT)
G Graduate
P Professional
X Transfer Undergraduate
Y Transfer Graduate
Z Transfer Professional
#A 316 ALT_STATE_TABLE Alternate table of standard state abbreviations to be used for the 2 24
Legal Residence State (MM56N), State of Birth (AA01F), and State
of Origin (AA016) fields and on the Web for Admissions Residency/
Citizenship Web page.
*Change Log: 10/11/02 RE SCT TOS SIIBMD09
*
VALUES: (BLANK) Not specified
AL ALABAMA U
AK ALASKA U
AS AMERICAN SAMOA T
AZ ARIZONA U
AR ARKANSAS U
CA CALIFORNIA U
CO COLORADO U
CT CONNECTICUT U
DE DELAWARE U
DC DISTRICT OF COLUMBIA U
FM FEDERAL STATES OF MICRONESIA T
FL FLORIDA U
GA GEORGIA U
GU GUAM T
HI HAWAII U
ID IDAHO U
IL ILLINOIS U
IN INDIANA U
IA IOWA U
KS KANSAS U
KY KENTUCKY U
LA LOUISIANA U
ME MAINE U
MH MARSHALL ISLANDS T
MD MARYLAND U
MA MASSACHUSETTS U
MI MICHIGAN U
MN MINNESOTA U
MS MISSISSIPPI U
CONTINUED
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 94
SEGMENT 000 SIS TABLES SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#A 316 ALT_STATE_TABLE (CONT)
MO MISSOURI U
MT MONTANA U
NE NEBRASKA U
NV NEVADA U
NH NEW HAMPSHIRE U
NJ NEW JERSEY U
NM NEW MEXICO U
NY NEW YORK U
NC NORTH CAROLINA U
ND NORTH DAKOTA U
MP NORTHERN MARIANA ISLANDS T
OH OHIO U
OK OKLAHOMA U
OR OREGON U
PW PALAU T
PA PENNSYLVANIA U
PR PUERTO RICO T
RI RHODE ISLAND U
SC SOUTH CAROLINA U
SD SOUTH DAKOTA U
TN TENNESSEE U
TX TEXAS U
UT UTAH U
VT VERMONT U
VI VIRGIN ISLANDS T
VA VIRGINIA U
WA WASHINGTON U
WV WEST VIRGINIA U
WI WISCONSIN U
WY WYOMING U
XX FOREIGN
A 317 SPECIAL_PROFILE ASPPR * The purpose of this pseudo element is to create alternate 3 40
* values for the Web translation of the Special Profile field.
*Change Log: 10/11/02 RE SCT TOS SIIBMD09
*
VALUES: WEB Web translation value
A 318 VISA_TYPE VISA * The purpose of this pseudo element is to create alternate 3 25
* values for the Web translation of the Visa Type field.
*Change Log: 10/11/02 RE SCT TOS SIIBMD09
*
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 95
SEGMENT 000 SIS TABLES SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 318 VISA_TYPE (CONT)
VALUES: WEB Web translation value
A 319 TRACKING_IND TRKID * The purpose of this pseudo element is to create alternate 3 10
* values for the Web translation of the Tracking Indicator field.
*Change Log: 10/11/02 RE SCT TOS SIIBMD09
*
VALUES: WEB Web translation value
A 320 I20_STATUS I20ST * The purpose of this pseudo element is to create alternate 3 03
* values for the Web translation of the I20 Status field.
*Change Log: 10/11/02 RE SCT TOS SIIBMD09
*
VALUES: WEB Web translation value
A 321 DOC_TYPE Value indicating which document type will be inspected in SEVIS date 1 23
query processing.
*Change Log: 01/23/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: A I-94 Expiration Date
P Current Passport Expiration Date
R Permanent Resident Status Renewal Date
V Visa Expiration Date
A 322 START_DATE The beginning date used in the SEVIS expiration date query. If a 8
date is not entered in this field, in addition to the expiring
documents, all documents of that type that have not been assigned an
expiraton date will be listed with an expiration date of 00/00/00.
*Change Log: 01/23/03 RE SCT TOS CHANGES FOR SIIBMD21
*
A 323 END_DATE The end date to be used in the SEVIS expiration date query. Enter a 8
Start Date to limit the list to a date range. If only an End Date is
entered, all documents expiring before this date and those not assigned
an expiration date will be listed. To view only those documents that
do not have an expiration date, enter an End Date in the past.
*Change Log: 01/23/03 RE SCT TOS CHANGES FOR SIIBMD21
*
A 324 COMMENT_RSN_CODE REFER TO AM131 FOR VALID VALUES. 2
Enter the Reason Code of the SEVIS Comment that you wish to view on the
SEVIS Comments Screen (7CM). For SEVIS batch processing, comments
provide the optional remarks associated with most SEVIS-reportable
CONTINUED
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SEGMENT 000 SIS TABLES SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 324 COMMENT_RSN_CODE (CONT) events. Comments are also used to provide descriptions of expense and
funding detail. Comment records are identified by their Reason Code
and Entry Date. Unique combinations should be used to ensure selection
of the appropriate comment in batch processing.
To advance directly to the desired Comment in the SEVIS Comment
Screen (7CM), use the entry fields labeled "Go to Comment:" at the
bottom of all SEVIS screens in which comment fields are displayed. You
may also enter the Reason Code, Entry Date and/or Type directly on the
ActionLine of Screen 7CM (SEVIS Comments) to list the desired comments.
*Change Log: 01/23/03 RE SCT TOS CHANGES FOR SIIBMD21
*
A 325 COMMENT_ENT_DATE Enter the Entry Date of the SEVIS Comment that you wish to view on the 8
SEVIS Comments Screen (7CM).
*Change Log: 01/23/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 98
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DATA ELEMENT DEFINITIONS PAGE 97
SEGMENT 040 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 4A2 PGM ID of the batch program. 6
A 4A4 NAMEMATCH VALUES: Y Do full Name Match/Near Match for ID filter matchi 1
N Do not perform Name Match - Match on SID only
E Do full Name Match/Near Match w/ exact sort name
A 4A6 ACCTSEL Accounts for which the program is to be run. 1
A 4A8 ADDRNAME Format in which the name is to be printed. 1
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 4B0 ADDRPREFS REFER TO AD215 FOR VALID VALUES. 1
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 4B2 ADDRPREFS_2 REFER TO AD215 FOR VALID VALUES. 1
A 4B4 ASSGN_GRP REFER TO HA016 FOR VALID VALUES. 1
Assignment Group for Housing.
A 4B6 AGEDAYS Number of days used to determine whether preapplicant and 2
second missing requirements letters should be printed. For a
preapplicant letter, this is the number of days that must have
elapsed since the first requirement was received. For a second
missing requirements letter, this is the number of days that
must have elapsed since the first requirements letter was
written. Valid range is 01-99. Default is 21.
A 4B8 AGEDAY_1 Two-digit number of aging days. 2
A 4C0 ALLFAIL Option to abort if errors are encountered in processing. 1
A 4C2 AMOUNT The maximum Pell Grant Index (PGI) with which a student 10
CONTINUED
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SEGMENT 040 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 4C2 AMOUNT (CONT) can be awarded a Pell Grant at your institution.
A 4C6 AWPD REFER TO SA080 FOR VALID VALUES. 5 C
Award period to be processed.
A 4C8 BATCH Option to print Batch Header Report. 2
A 4D0 BATCHID Batch ID for the program-generated batch header for the 6
transactions being created/processed in this run. Must be
unique for each batch and must follow the rules for the batch
headers for the Batch Maintenance Cycle. Refer to data element
A 091 for valid values.
A 4D2 BEGINDT Earliest date to be included in the processing for this report. 8
If a date is entered, activity occurring on or after this date
will be selected. Default is 000000.
A 4D3 LOANPD REFER TO AC163 FOR VALID VALUES. 1
Loan Period to be processed.
A 4D4 BILLDT Date to be used as the billing date for updating the bill date 8
field on detail items.
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 4D6 BUILDINGS REFER TO RC255 FOR VALID VALUES. 5
A 4D8 BANK A numeric field. The number of the bank on which refunds are to 2
be drawn. If you do not want to specify a bank number, SIS will
provide the A/P transactions with a default bank number of 00.
FRS will automatically replace 00 with its default bank number.
A 4EA DOBMATCH VALUES: R Birth Dt must exist and match 1
N Birth Dt match if one or both are missing
A 4EB PRSPCTMCH VALUES: Y Allow Exact Match by Name Search for prospects 1
N Do not allow exact match for prospects
A 4EC WTFNAME The weight to be assigned to first name when determining whether 1
CONTINUED
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SEGMENT 040 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 4EC WTFNAME (CONT) or not the student is a near match when performing the ID filter
student matching algorithm. Valid range is 0-9.
A 4ED WTDOB The weight to be assigned to DOB name when determining whether 1
or not the student is a near match when performing the ID filter
student matching algorithm. Valid range is 0-9.
If the Date of Birth Match is set to R, the weight entered here must
be greater than 0.
A 4EE WTSEX The weight to be assigned to sex when determining whether 1
or not the student is a near match when performing the ID filter
student matching algorithm. Valid range is 0-9.
If the Gender Match is set to R, the weight entered here must be
greater than 0.
A 4EF WTSTREET The weight to be assigned to street when determining whether 1
or not the student is a near match when performing the ID filter
student matching algorithm. Valid range is 0-9.
A 4EG WTCITYZIP The weight to be assigned to city and zip when determining whether 1
or not the student is a near match when performing the ID filter
student matching algorithm. Valid range is 0-9.
A 4EH WTPHONE The weight to be assigned to phone number when determining whether 1
or not the student is a near match when performing the ID filter
student matching algorithm. Valid range is 0-9.
A 4EI WTMIN The minimum weight to be considered as a near match within the 2
ID Filter student matching algorithm. If the weight of a student
within the system is at or above this minimum, the student will
be considered in the Near Match logic. The value should not
exceed the sum of the weighted field values or the WTMAX parameter.
Valid range is 00 - 99.
A 4EJ WTMAX If no exact match is found via the ID Filter student matching 2
algorithm, this number can allow a near match to be considered
as an exact match. If, within the near match table, there is one
matching student whose weight meets or exceeds this maximum value,
the student can be considered an exact match when allowed by the
program parameters. The value should not exceed the sum of the
weighted field values and should never be less than the WTMIN
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 100
SEGMENT 040 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 4EJ WTMAX (CONT) parameter.
Valid range is 00 - 99.
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 4EL ADDRMATCH REFER TO AD215 FOR VALID VALUES. 1
A 4EM SEXMATCH VALUES: R Sex must exist and match 1
N Sex match if one or both are missing
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 4E0 CAREERS REFER TO AA630 FOR VALID VALUES. 2
A 4E1 MMYY The month and year which you wish to reconcile with the Servicer. 6 C
The day is provided from the LIN Screen.
A 4E2 FILLER Note that elements A 4EA through A 4EM reside in front of this filler 57
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 4E4 CLASSES REFER TO A 040 FOR VALID VALUES. 3
A 4E6 CLEARACCT Billing/Receivables clearing account number to be used on either 15
the debit or credit side of each Journal Entry Transaction. It
must be a valid 10-digit clearing account number within your FRS.
A 4E8 SORTAU Order in which academic units are to be sorted on the report. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 102
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DATA ELEMENT DEFINITIONS PAGE 101
SEGMENT 040 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
GROUP #DE RECS 1 MAX OCCURRENCES 5
A 4F0 AUS REFER TO A 135 FOR VALID VALUES. 1
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 4F2 COLLEGES REFER TO A 030 FOR VALID VALUES. 3
A 4F4 FILLER 1
A 4F6 COMBSECT Option to print master course section ID instead of ID of course 1
section for which the student actually registered if the course
section is a secondary course section.
A 4F8 COMBSITE 1
GROUP #DE RECS 1 MAX OCCURRENCES 3
A 4G0 CRSTYPES REFER TO RC104 FOR VALID VALUES. 1
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 4G2 CRSLEVELS REFER TO AA615 FOR VALID VALUES. 1
A 4G4 CTLPRNT Option to print the control (grade) roster. 1
A 4G6 CYCLE Number of the cycle to be initialized or processed. If entered, 2
this will be the only cycle processed. If more than one cycle
is to be processed, omit this parameter and enter Cycle
Selection Transactions following the control record, if
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 102
SEGMENT 040 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 4G6 CYCLE (CONT) available. Valid values are 01-99.
A 4G8 CYCLEDEF Option to select only graduating or only nongraduating students. 1
A 4H0 DATE Date to be used in program run. For billing programs, this is 8
the date used to determine current items. For non-billing
programs, this is the date to print on report headings and to
update the last maintenance date on the Subcode File. Default
is run date.
A 4H2 DATECODE Option to compare special sessions with the BEGINDT (A 4D2) or 1
ENDDT (A 4J0).
GROUP #DE RECS 1 MAX OCCURRENCES 4
A 4H4 DEGCKOUTS REFER TO AA663 FOR VALID VALUES. 1
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 4H6 DEGREES REFER TO A 042 FOR VALID VALUES. 4
A 4H8 DESC Description to be used in the heading of the report. Center it 35
in 35 spaces.
A 4I0 DISB REFER TO SW119 FOR VALID VALUES. 5 C
Disbursement to be selected.
A 4I1 ADMREP Admissions Representative 3
A 4I2 DUEDT Due date to print on bills. If ******** is specified, PAST DUE 8
will print on bills. If ******** is specified and the update
option is selected, the run date will be used for updating the
bill date and due date on the Financial Detail File (BDFILE).
DATE RUN 04/08/03 Auburn University REPORT PAGE 104
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DATA ELEMENT DEFINITIONS PAGE 103
SEGMENT 040 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 4I5 ADMSTAT REFER TO MM305 FOR VALID VALUES. 2
Admission Status Code
A 4IA HORIZDIR HZDIR Horizontal alignment directional parameter (Left or Right) for 1
shifting a printed image on a preprinted laser form. Used in
conjuction with the HORIZINC (horizontal increment) parameter.
*Change log: 10/20/99 RE sct tos SIIBMA01 (SIP096)
*
A 4IB HORIZINC HZINC Horizontal alignment incremental parameter (fraction of an inch) for 2
shifting a printed image on a preprinted laser form. This number
represents the top number of the fraction nn/72. The fraction 72/72
represents one inch. Valid numeric range is 01/72 through 99/72.
This parameter is used in conjuction with the HORIZDIR (horizontal
direction) parameter which indicates direction of alignment.
*Change log: 10/20/99 RE sct tos SIIBMA01 (SIP096)
*
A 4IC LASERPRNT LSRPR Parameter to choose Laser or non-laser forms (Yes/No) 1
*Change log: 10/20/99 RE sct tos SIIBMA01 (SIP096)
*
A 4ID VERTDIR VRDIR Vertical alignment directional parameter (Up or Down) for 1
shifting a printed image on a preprinted laser form. Used in
conjuction with the VERTINC (vertical increment) parameter.
*Change log: 10/20/99 RE sct tos SIIBMA01 (SIP096)
*
A 4IE VERTINC VRINC Vertical alignment incremental parameter (fraction of an inch) for 2
shifting a printed image on a preprinted laser form. This number
represents the top number of the fraction nn/72. The fraction 72/72
represents one inch. Valid numeric range is 01/72 through 99/72.
This parameter is used in conjuction with the VERTDIR (vertical
direction) parameter which indicates direction of alignment.
*Change log: 10/20/99 RE sct tos SIIBMA01 (SIP096)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 105
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 104
SEGMENT 040 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 4IG VISATYPE REFER TO AMD30 FOR VALID VALUES. 3
Visa type to bypass foreign tax address students.
*Change Log: 01/23/03 RE SCT TOS CHANGES FOR SIIBMD21
*
A 4I7 FILLER 3
A 4I8 ELIGIBLE Student's academic eligibility for processing by this program. 1
A student is eligible if there are no blocks or holds on the
record.
A 4J0 ENDDT Latest date to be included in the processing for this report. 8
If a date is entered, activity occurring on or before this date
will be selected. Default is 999999.
A 4J2 ENROLTYP Formal or informal registration types to be selected. 1
A 4J4 EPURGEDT Date of last financial activity on inactive external accounts; 8
used to determine which inactive external accounts will be
purged. This date is not used in purging detail transactions.
A 4J6 FY Year used to verify that the correct year's files are being 4 C
processed.
A 4J8 FILE1 Option to process CSS resource data. 1
A 4K0 FILE2 Option to process GAPSFAS resource data. 1
A 4K2 FILE3 Option to process Pell Grant resource data. 1
A 4K4 FILE4 Option to process ACT resource data. 1
A 4K6 FILE5 Option to process PHEAA resource data. 1
A 4K8 FORM REFER TO AC310 FOR VALID VALUES. 5
A 4L0 GREETNAME Format in which the name is to be printed with the greeting "Dear..." 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 106
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 105
SEGMENT 040 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
GROUP #DE RECS 1 MAX OCCURRENCES 5
A 4L2 GRRPTFLGS Grade report statuses to be reported. 1
A 4L4 HIGHAMT Upper limit of ending balance for accounts to be selected. If 10
HIGHAMT is entered, only accounts with an ending balance equal
to or less than the amount specified will be printed. First
character must be a + or - sign. Default is +$$$$$$$cc.
A 4L6 FILLER 1
A 4L8 LABELAC Number of labels across the page. Valid range is 1-3. 1
A 4M0 LABELLN Number of lines per label. Must be greater than two. 1
A 4M2 LABELNAME Format in which name is to be printed on label. 1
A 4M4 LABELSP Number of spaces across each label. Valid range is 34-39. 2
A 4M6 LASTNUM Last ID number assigned. Start with 000000001 and remain lower 9
than naturally-occurring student IDs.
A 4M8 LASTPG Page number of the last page to be printed. This is used 6
primarily for restarting printing, but can be used for selection.
A 4N0 LINESPG Maximum number of lines to print on each page of the report. 2
A 4N2 LISTNAME Format in which name is to be printed on list report. 1
A 4N4 LOWAMT Lower limit of ending balance for accounts to be selected. 10
If LOWAMT is entered, only accounts with an ending balance
equal to or greater than the amount specified will be printed.
First character must be a + or - sign. Default is -$$$$$$$cc.
A 4N6 LOWRNK Keyword used in batch program. 5
A 4N8 LTRDATE Date the letter is to be sent. Sets the mail date for selected 8
documents to allow for deferred tracking for Missing Information
Letters.
A 4O0 OPTIONS Criteria to be selected for processing by the program. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 107
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 106
SEGMENT 040 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 4O2 OPTION1 Additional criteria to be selected for processing by the program. 7
A 4O4 OPTION2 Additional criteria to be selected for processing by the program. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 108
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 107
SEGMENT 041 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 4O6 OPTION3 Additional criteria to be selected for processing by the program. 1
A 4O8 OPTION4 Additional criteria to be selected for processing by the program. 1
A 4P0 OPTION5 Additional criteria to be selected for processing by the program. 1
A 4P2 OPTION6 Additional criteria to be selected for processing by the program. 1
A 4P4 OPTION7 Additional criteria to be selected for processing by the program. 1
A 4P6 OVERAWD Option to allow awards to exceed need. Default is that awards 1
may not exceed need.
A 4P8 PAGEBK Keyword used in batch program. 1
A 4Q0 PAYCODE Paycode that indicates how the award is to be divided between 1
disbursements in an award period.
A 4Q2 PELLBUD Flag indicating whether Pell Grant budget components should be 1
transferred to FAM.
A 4Q4 INST Parameter for batch program SBA595 to specify the institution 2
code to be passed to LMS when creating loan disbursement
transactions.
A 4Q6 PERCENT Option to select all sections that are filled equal to or greater 3
than the percent specified. Calculated as (actual enrolled
divided by maximum enrollment) multiplied by 100.
A 4Q8 PGBREAK Page break option. Default is to break only when page is full. 1
A 4R0 PGBRK Keyword used in batch program. 1
GROUP #DE RECS 1 MAX OCCURRENCES 3
A 4R2 PGMNOTFLGS Program notices status. 1
A 4R4 PHONE Telephone number in the format: area code, exchange, and four- 10
digit subscriber number. Do not punctuate.
DATE RUN 04/08/03 Auburn University REPORT PAGE 109
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 108
SEGMENT 041 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 4R6 PKGDATE IN DISPLAY FORMAT 8
GROUP #DE RECS 1 MAX OCCURRENCES 11
A 4R8 PKGSTSE One-digit packaging status. 1
A 4S0 PREFAID REFER TO SA09C FOR VALID VALUES. 1
Preferred aid: grant, loan and/or work-study. Used as default
value in PARS or Mini-PARS Student Master File if no preference
is specified in aid record.
A 4S2 PRNTSEQ Order in which the report is to be sorted. 1
A 4S4 PRTZERO Zero-balance print option. 1
A 4S6 FONTS Up to three font control characters may be entered in this 3
field. For programs that support font control, these
characters will be placed in the first position of the
print line as follows:
Character 1 - Bold Font
2 - Regular Font
3 - Italic Font
Note that it is up to the Printer to recognize the font
characters, and print accordingly.
A 4S8 FILLER 2
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 4T0 REPORTS Reports to be printed. 2
Report Groups
VALUES: AL All Reports
AM Admissions - (63,81-85,89,90)
AR Calculation Rules (100,110)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 110
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 109
SEGMENT 041 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 4T0 REPORTS (CONT)
BR No Reports
FA Financial Aide - (10,11,13,15-18,20,30)
SA System Abort Control Records
SH Shared Components - (01,02,40,51,54,70)
SR Student Records - (00,50,55,71-80)
US User Segments (1-5)
Individual Report Codes
AI School Index File Records (AI)
TS Combined Term/Session Calendar (TS)
00 CTF Call Number Records (SR)
01 Dorm Inventory Records (SH)
02 Dorm Building Records (SH)
10 Award Message Records (FA)
11 Award Period Records (FA)
13 Disbursement Period Records (FA)
15 Administrative Group Records (FA)
16 Loan Period Records (FA)
17 Paycode Records (FA)
18 External File Records (FA)
20 General Messages (FA)
30 Tracking Message Records (FA)
40 Batch Header Records (SH)
50 Student Records Control Reocrds (SR)
51 Batch Program Parameters (SH)
54 Term Calendar (SH)
55 Session Calendar (SR)
63 Approved Academic Programs (AM)
70 Installation Attributes Records (SH)
71 College Attributes Records (SR)
72 Department Attributes Record (SR)
73 Subject Area Records (SR)
74 Career Attributes Records (SR)
75 Classification Rule Records (SR)
76 Exit Actions Records (SR)
77 Grade Rule Records (SR)
78 Grade Type Records (SR)
79 Grade Table Records (SR)
80 Grade Roster Groups (SR)
81 Admissions Goals (AM)
82 High School Subject Areas (AM)
83 High School Grades (AM)
84 PGI Coefficients (AM)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 111
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 110
SEGMENT 041 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 4T0 REPORTS (CONT)
85 Admissions Decision Status (AM)
89 Admissions Requirements (AM)
90 Test Identifiers (AM)
95 User Segment 1
96 User Segment 2
97 User Segment 3
98 User Segment 4
99 User Segment 5
A 4T2 ROSTRLINES Number of student detail lines per roster page. 2
Valid values are 07 through 40.
A 4T4 RPTPGM Program ID of the program which generated the report. 6
A 4T6 RPTYPE Type of processing to be performed. 8
A 4T7 RUNTYPE Type of processing to be performed. 1
A 4T8 SALUT Free-form salutation. 35
GROUP #DE RECS 1 MAX OCCURRENCES 3
A 4U0 SCHEDPRTS REFER TO RC155 FOR VALID VALUES. 1
A 4U2 FILLER 1
GROUP #DE RECS 1 MAX OCCURRENCES 12
A 4U4 SCHOOLS Standard seven-digit school code. 7
A 4U6 SECTLINES The number of student detail lines per roster page section. 2
This entry must evenly divide into the entry for ROSTRLINES
(A 4T2). Default is 14. Valid values are 07 through 14.
Note: The total number of lines per roster page (number
of sections x number of section lines + the blank lines
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 112
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 111
SEGMENT 041 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 4U6 SECTLINES (CONT) that divide each section) must be <=44 or the program
will not run.
A 4U8 ASSGN_PD REFER TO HA004 FOR VALID VALUES. 5 C
Assignment Period for Housing.
A 4V0 FILLER 1
A 4V2 NUMBER 4
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 4V6 SESSIONS REFER TO RC075 FOR VALID VALUES. 1
GROUP #DE RECS 1 MAX OCCURRENCES 20
A 4V8 SITES Sites for which the reports are to be generated. For valid 2
values, refer to data element BC038.
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 4WB ADMGRPS REFER TO SA030 FOR VALID VALUES. 1
FAM Administrative Groups.
A 4W0 FILLER 1
A 4W2 SORTSEL Order in which report is to be sorted. 1
A 4W4 SPACING Print spacing option. 1
A 4W6 BORRSIGN The borrower's signature date. For a Direct Stafford, this is 8
the student signature date. For a Direct PLUS, this is the borrower
signature date. Note that the student signature date on a PLUS note
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 113
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 112
SEGMENT 041 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 4W6 BORRSIGN (CONT) must be entered on Screen 381 for years prior to 2004.
*
*Change Log: 06/14/99 RG SCT TOS SIIBM950 (SIP041)
* 01/23/03 RE SCT TOS CHANGES FOR SIIBMD21
*
A 4X0 STARTPG Page number of the first page to be printed. This is used 6
primarily for restarting printing, but can be used for selection
A 4X2 STARTDATE Keyword used in batch program. 8
A 4X4 ZIPCODE 5
A 4X6 STATUSDT Date on which this status was last maintained. 8
GROUP #DE RECS 1 MAX OCCURRENCES 6
A 4X8 STATUSES Population selected for processing. 1
A 4Y0 STUBUD Value indicating whether calculated values for institutional 1
budget components should be transferred to FAM.
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 4Y2 STULEVELS REFER TO AA615 FOR VALID VALUES. 1
Option to select a specific career level of student to be
reported.
A 4Y4 STUTYPE Keyword used in batch program. 1
A 4Y6 HIGH_SUBCODE Highest value in the subcode range. If there is only one subcode 5
in the range, enter it in both SUBCODELOW and SUBCODEHGH.
Default is 99999.
A 4Y8 LOW_SUBCODE Lowest value in the subcode range. If there is only one subcode 5
in the range, enter it in both SUBCODELOW and SUBCODEHGH.
Default is 00001.
DATE RUN 04/08/03 Auburn University REPORT PAGE 114
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 113
SEGMENT 041 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 4Z0 SUBCODESEL Subcode selection option. 1
A 4Z2 TALLYLINES Number of totals lines to be included in count for specified item. 1
A 4Z4 TAPENO Tape ID. It may be any combination of alphanumeric or special 6
characters, but it may not be all spaces.
A 4Z6 TERM REFER TO A 020 FOR VALID VALUES. 5 C
Term for which data should be selected for processing. For
valid values, refer to data element A 020.
A 4Z8 TERM1 REFER TO A 020 FOR VALID VALUES. 5 C
A 400 TERM2 REFER TO A 020 FOR VALID VALUES. 5 C
A 402 TERM3 REFER TO A 020 FOR VALID VALUES. 5 C
A 404 TERM4 REFER TO A 020 FOR VALID VALUES. 5 C
A 406 TERM5 REFER TO A 020 FOR VALID VALUES. 5 C
A 408 TERM6 REFER TO A 020 FOR VALID VALUES. 5 C
A 410 TERMTYPE Keyword used in batch program. 1
A 412 TEST Option to perform test run. Default is to not limit processing. 1
A 414 TESTID The kind of test scores being read from tape. 5
A 416 TITLE Title print option. 1
A 422 TRANTYPE Default for award transaction types. 1
A 424 FILLER 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 115
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 114
SEGMENT 041 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
GROUP #DE RECS 1 MAX OCCURRENCES 4
A 426 TYPES Type of letter to be printed. 1
A 428 UPDATE Option to not update files during this program run. This allows 1
the program to be run in a test mode without actually updating
files.
A 430 USER REFER TO A 130 FOR VALID VALUES. 2
A 432 USERCODES Two-character user codes to be selected. If more than one code 20
is selected, do not enter commas or spaces between them.
A 434 MESS_CODES The Loan Origination reject reasons. 2
*Change log: 05/26/00 RE: SCT tos SIIBMA81 (SIP185)
* 03/08/01 RE: SCT tos SIIBMB54 (SIS054)
*
VALUES: 01 Loan has been cancelled.
02 Promissory Note not printed.
03 Loan does not exist in SDFILE.
04 Prom Note is in transit to/from servicer.
05 Prom Note is included in another batch.
06 No active Prom Note information found for student
loan type and sequence number.
07 Prom Note printed at another school.
(for years 2000 and later)
08 Prom Note Type invalid for Year
For years 1999 & 2000 value must be S, U, or P
For years 2001 and greater value must be M or P
A 436 YR Award year for selection. 4 C
A 438 FILLER 1
A 440 I_OTRACE Program option to display every I/O display/write option. 1
A 442 ACADACT Academic Action 2
A 443 SEQUENCE Keyword used in batch program. 6
DATE RUN 04/08/03 Auburn University REPORT PAGE 116
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 115
SEGMENT 041 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
GROUP #DE RECS 1 MAX OCCURRENCES 10
A 445 EXTINDS REFER TO AA705 FOR VALID VALUES. 1
External Indicator for nonstudent account selection.
A 446 PGI Calculated PGI 5
A 447 NCAA_GPA_FLAG Flag specifying whether or not to include this grade in 1
the system-computed NCAA HS Grade Point Average.
VALUES: Y Include in NCAA GPA
N Exclude from NCAA GPA
A 448 HIGH_SCHOOL_YEAR Year for which high school grade is being entered. 2
VALUES: 09 Year 9
10 Year 10
11 Year 11
12 Year 12
A 450 FAM_REGISTERED_HOURS The number of credit hours applicable to financial aid 5
calculations (system-maintained). Computation is based on
values in the Grade Type Table.
A 451 FAM_EARNED_HOURS The number of earned hours applicable to financial aid 5
calculations (system-maintained). Computation is based on
values in the Grade Table.
A 452 Delete, Loan Pymt 1
DEFAULT: (BLANK)
VALUES: (BLANK) Do not delete payment
D Delete payment
A 453 Delete, Loan 1
DEFAULT: (BLANK)
VALUES: (BLANK) Do not delete loan
D Delete loan
A 460 ADMISSION_STATUS APST1 * values for the Web translation of the Admission Status 3 30
* value for Web translation of the Admission Status
User-defined batch program parameters may be defined in the
A 499 FILLER area. The following steps are required to
implement a new parameter:
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 117
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 116
SEGMENT 041 BATCH CONTROL PARMS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 460 ADMISSION_STATUS (CONT) 1. Use the next available element ID (preceding A 499)
to define the element attributes for this parameter.
Reduce the amount of the filler available in
element ID A 499.
2. Update copy member ACCOMB to define a COBOL data name for
the new parameter.
3. Add a keyword value to element AC55A to link the new
keyword to the element defined in Step 1.
4. Use Screen SJP to add the keyword to a batch program.
The new parameter may now be used for batch processing.
* Change Log: 10/21/97 RP: Modified for AU Values
* Added Web Value of "R"
* 03/02/98 PB: SCT TOS SIIBM805 (SIP881)
* Changed filler to 46540
* 02/02/99 RG: SCT TOS SIIBM909 (SIP997)
* 10/20/99 RE: sct tos SIIBMA01 (SIP096)
VALUES: WEB Web translation value
R Contact Admissions Office
A 499 FILLER 40
DATE RUN 04/08/03 Auburn University REPORT PAGE 118
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 117
SEGMENT 050 NS2 FIELDS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
The following fields are used to redefine a table within the
SAFILE NSLDS 2 (070) Segment. These fields are used on screen
375 - NSLDS ISIR Loans. For 2002 and before, the table has 12
occurrences. For 2003 and beyond, the table has only 6 entries.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 550 NS2_LN_TYPE_CD REFER TO SA53M FOR VALID VALUES. 1
NSLDS Loan Type Code. Occurrence 1 through 12 before 2003.
Occurrence 1 through 6 for 2003 on.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 551 NS2_LN_PGMCD REFER TO SA53N FOR VALID VALUES. 2
NSLDS Loan Program Code. Occurrence 1 through 12 before 2003.
Occurrence 1 through 6 for 2003 on.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 552 NS2_LN_CRST_CD REFER TO SA53P FOR VALID VALUES. 2
NSLDS Loan Current Status Code. Occurrence 1 through 12 before
2003. Occurrence 1 through 6 for 2003 on.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 553 NS2_LN_CRST_DT REFER TO SA53Q FOR VALID VALUES. 8
NSLDS Loan Current Status Date. Occurrence 1 through 12 before
2003. Occurrence 1 through 6 for 2003 on.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 554 NS2_LN_NET_AMT REFER TO SA53O FOR VALID VALUES. 6
NSLDS Loan Net Amount. Occurrence 1 through 12 before 2003.
Occurrence 1 through 6 for 2003 on.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 555 NS2_LN_OPBAL REFER TO SA53R FOR VALID VALUES. 6
For year 2003, this value is the NSLDS Loan Aggregate Principal
Balance. Occurrence 1 through 6.
For year 2002, this value is the NSLDS Loan Aggregate Principal
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 119
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 118
SEGMENT 050 NS2 FIELDS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 555 NS2_LN_OPBAL (CONT) Balance. Occurrence 1 through 12.
For years 2001 and prior, this value is the NSLDS Loan Outstanding
Principal Balance. Occurrence 1 through 12.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 556 NS2_LN_BEGIN_DT REFER TO SA53S FOR VALID VALUES. 8
NSLDS Loan Begin Date. Occurrence 1 through 12 before 2003.
Occurrence 1 through 6 for 2003 on.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 557 NS2_LN_END_DT REFER TO SA53T FOR VALID VALUES. 8
NSLDS Loan End Date. Occurrence 1 through 12 before 2003.
Occurrence 1 through 6 for 2003 on.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 558 NS2_LN_GA_CD REFER TO SA53U FOR VALID VALUES. 3
NSLDS Loan GA Code. Occurrence 1 through 12 before 2003.
Occurrence 1 through 6 for 2003 on.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 559 NS2_LN_INST_CD REFER TO SA53V FOR VALID VALUES. 8
NSLDS Loan Institution code. Occurrence 1 through 12 before
2003. Occurrence 1 through 6 for 2003 on.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 560 NS2_LN_GRADE_LVL REFER TO SA53W FOR VALID VALUES. 3
NSLDS Grade Level. Occurrence 1 through 12 before 2003.
Occurrence 1 through 6 for 2003 on.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 561 NS2_LN_UNSUB REFER TO SA53X FOR VALID VALUES. 1
NSLDS Loan Extra Unsub Loan Flag. Occurrence 1 through 12 before
2003. Occurrence 1 through 6 for 2003 on.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 120
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 119
SEGMENT 050 NS2 FIELDS SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 562 NS2_LN_CAP_INT REFER TO SA53Y FOR VALID VALUES. 1
NSLDS Loan Capitalized Interest Flag. Occurrence 1 through 12
before 2003. Occurrence 1 through 6 for 2003 on.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 563 NS2_LN2_LDSB_AMT REFER TO SA60A FOR VALID VALUES. 6
NSLDS Loan Amount of Last Disbursement. Occurrence 1 through 6.
Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
A 564 NS2_LN2_LDSB_DT REFER TO SA60B FOR VALID VALUES. 8
NSLDS Loan Date of Last Disbursement. Occurrence 1 through 6.
DATE RUN 04/08/03 Auburn University REPORT PAGE 121
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 120
SEGMENT 060 Screen Lits or Work SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
The following fields are used for specialized screen processing.
Some fields are used to define screen literals for communication,
report and tracking flags that appear on screens 119, 2E5, 204,
208, 242, 243, 244 and 245. These definitions are necessary to
have the same literals displayed in the SCT Plus GUI system as
are displayed in the SCT Plus Online system.
Other fields are used to provide values for work fields displayed
on a screen that may not map to a specific data element or that
require some type of calculation before being displayed. Screen
32D is one screen that utilizes these extra work fields.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
#A 601 REPORT_FLAGS_119 *Literals for screen 119 report flags. 2 12
*
* Change Log: 11/09/98 RP: AU Descriptions Added for Flags
* 1, 16, 17, 18, 19 and 20
* 05/12/99 ML: Added Honors (again) per MM
* 08/10/00 RE: Changed 04's translation Req#7080
* 03/28/01 RE: Changed 04's translation Req#7435
* 10/16/01 RE: Changed 11's translation Req#7758
* 06/12/02 RE: Changed 06 value Req#8130
*
VALUES: 01 Co-op Stu:
02 Flag (2):
03 Honors:
04 Dist Pgm:
05 Flag (5):
06 RO Pri:
07 Flag (7):
08 Flag (8):
09 Flag (9):
10 Flag (10):
11 OIE Gold:
12 Flag (12):
13 Flag (13):
14 Flag (14):
15 Flag (15):
16 Schol Stu:
17 Empl/Grad:
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 122
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 121
SEGMENT 060 Screen Lits or Work SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#A 601 REPORT_FLAGS_119 (CONT)
18 Sal Range:
19 Resign Flag:
20 Waiver Elig:
#A 602 COMM_FLAGS_204 *Literals for screen 204 communication flags. Note element A 603 2 20
*contains the same values but with shorter translations for screen 2E5.
* Change Log: 11/04/98 ML: Modified for AU Values
* 06/21/00 RE: Added semester changes Req#6970
VALUES: 01 Bulletin Sent
02 Appl/Gen'l Info Sent
03 Appl Acknowledgement
04 Acceptance Ltr Sent
05 FA Appl Sent
06 Reject Letter Sent
07 Scholar Info Sent
08 Honors Coll Info
09 Gen'l Acad Info Sent
10 WED 1 Invite Sent
11 Xfer Day Invite Sent
12 MeritMon Invite Sent
13 CWE Info Sent
14 Pres Congrats Ltr
15 WESLAP Ltr
16 Application Ltr
17 Hold Letter Sent
18 Wait List Ltr Sent
19 WED 2 Invite Sent
20 WED 3 Invite Sent
#A 603 COMM_FLAGS_2E5 *Literals for screen 2E5 communication flags. Note element A 602 2 11
*contains the same values but with longer translations for screen 204.
* Change Log: 11/04/98 ML: Modified for AU Values
* 04/14/00 RE: Changed value per Req#6874
* 06/21/00 RE: Added semester changes Req#6970
*
VALUES: 01 Bulletin
02 Gen'l Info
03 Appl Ack
04 Accept Ltr
05 FA Appl
06 Reject Ltr
07 Scholarshp
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 123
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 122
SEGMENT 060 Screen Lits or Work SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#A 603 COMM_FLAGS_2E5 (CONT)
08 Hnrs Coll
09 Acad Info
10 WED 1
11 Xfer Day
12 Merit Mon
13 CWE Info
14 Pres Congr
15 WESLAP
16 Appl Ltr
17 Hold Ltr
18 WL Ltr
19 WED 2
20 WED 3
#A 604 REPORT_FLAGS_208 *Literals for screen 208 report flags. 2 31
* Change Log: 11/04/98 ML: Modified for AU Values
* 11/30/98 RG: Request #6081 05/21/22/23
* 05/12/99 ML: Request #6167 # 20
* 04/14/00 RE: Changed value per Req#6874
* 06/21/00 RE: Added semester changes Req#6970
* 06/12/02 RE: Changed values Req#8143
* 06/13/02 RE: Withdrew Req#8143 values
* 07/31/02 RE: Req#8218 Added values
* 10/30/02 RE: Req#8397 Changed 28 value
* 03/13/03 RE: Req#8573 Changed 20 value
*
VALUES: 01 Honors College
02 Intercollegiate Athletics(1)
03 Intercollegiate Athletics(2)
04 (Specify)
05 (Specify)
06 (Specify)
07 (Specify)
08 (Specify)
09 (Specify)
10 Intramural Sports
11 Religious Organizations
12 Intercollegiate Athletics
13 Student Publications
14 National Merit Finalist
15 National Achievement Finalist
16 Mother's Educational Level
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 124
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 123
SEGMENT 060 Screen Lits or Work SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#A 604 REPORT_FLAGS_208 (CONT)
17 Father's Educational Level
18 Where Do You Plan to Live?
19 How Many Hrs/Wk Will You Work?
20 Scholarships
21 (Specify)
22 (Specify)
23 (Specify)
24 (Specify)
25 Core Complete
26 1 Year Work Complete
27 (Specify)
28 Additional Information Form
29 Fraternity/Sorority
30 Band/Chorus/Musical Group
31 Student Government
32 Other
33 (Specify)
34 (Specify)
35 (Specify)
36 (Specify)
37 (Specify)
38 (Specify)
#A 605 TRACKING_FLAGS_24N *Literals for screen 242, 243, 244 and 245 tracking flags. 2 13
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
VALUES: 01 Admissions
02 Registrar
03 Dean's Office
04 Held 1 year
05 Advisor
06 Department
A 606 OTHER_ANT_GAMT Other Anticipated Gross Amount total. For UFSL loans, this 5
field contains the Unsubsidized FSL loan amount that the lender has
guaranteed. For PLUS loans, this field contains the PLUS amount and
for ALT loans, this field contains the Alternative loan amount
guaranteed. These fields are used by Screen 32D. Format is $$$$$.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 607 SUB_GROSS_AMT The total gross amount disbursed for the Subsidized loan. This total 7
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 125
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 124
SEGMENT 060 Screen Lits or Work SYSTEM TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
A 607 SUB_GROSS_AMT (CONT) includes only the disbursed loan amounts that have an EFT Status code
of D. Computed on the screen.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 608 OTH_GROSS_TOT The total gross amount disbursed for the Unsubsidized, PLUS, or 7
Alternative loan. This total includes only the disbursed loan
amounts that have an EFT Status code of D. Computed on the screen.
*Change Log: 02/04/02 RE SCT tos changes SIIBMC43 (SIS043)
*
A 609 DELETE_EMAIL *Change Log: 10/11/02 RE SCT tos changes SIIBMD09 1
*
DEFAULT: (BLANK)
VALUES: (BLANK) Do not delete E-mail address
D Delete E-mail address
A 610 DELETE_PHONE *Change Log: 10/11/02 RE SCT tos changes SIIBMD09 1
*
DEFAULT: (BLANK)
VALUES: (BLANK) Do not delete Personal phone number
D Delete Personal phone number
A 611 DELETE_WEB-ADDR *Change Log: 10/11/02 RE SCT tos changes SIIBMD09 1
*
DEFAULT: (BLANK)
VALUES: (BLANK) Do not delete Personal Web address
D Delete Personal Web address
A 612 TOTAL_HOURS The total of the attempted hours for the current term and the number 5
of hours authorized at the concurrent institution.
*Change Log: 01/23/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 126
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 125
SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements AA005 - AA030: Student Name and Identification
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
#AA002 STU_ID STUNU FOCUS='Student,Number' 9
A unique number used to identify the student or other data base
entity throughout the system. The social security number or
social insurance number typically is used.
*Change Log: 10/11/02 RE SCT TOS SIIBMD09
*
RANGES: 000000001-999999999
#AA01S SOC_SEC_NUM SOCNU FOCUS='Soc,Sec,Number' 9
Social Security Number.
*Change Log: 10/11/02 RE SCT TOS SIIBMD09
*
RANGES: 000000001-999999999
#AA01A STU_ID_PREV FOCUS='Previous, SID' 9
The student's previous ID in SIS. When the system processes
an ID change, it moves the former ID into this field.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
#AA01W CAMPUS_ID CMPID FOCUS='Camp,ID,Number' 9
Campus Wide ID Number.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
#AA01X CAMPUS_ID_PREV CWIDP FOCUS='Cwid,Previous' 9
Previous Campus Wide ID Number.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA003 STU_NAME SID FOCUS='Student Name' 32
The student's full, legal name. It should be entered in mixed
case, directory style, as follows:
Last Name (special characters and blanks permitted)
Comma
Space
First Name
Space
Middle Name or Initial (1)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 127
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 126
SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA003 STU_NAME (CONT) Optional:
Space
Middle Name or Initial (2)
Optional:
Comma
Space
Suffix
Names must be entered in this manner. Commas are of particular
importance as they are pivot points for the routine which
reformats the name to address-style presentation.
Examples of correctly entered names:
O'Brien, Mary Anne
Tse-Tung, Mao F.
Smith, John Joseph, Jr.
Smith, J J, III
Von Steuben, Baron
Examples of incorrectly entered names:
Smith John Joseph Jr.
(Will print as "Smith John Joseph Jr.")
Smith, John Joseph Jr.
(Will print as "John Joseph Jr. Smith.")
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA004 STU_NAME_LONG NAMEL FOCUS='Long Name' 52
If the full legal name is longer than 32 characters, then the
full name is stored in this field and a short version of the
name is stored in Data Element AA003. This Long name can be
printed on transcripts and diplomas.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
GROUP #DE RECS 1 MAX OCCURRENCES 4
#AA006 STU_NAME_SORT ALFSK FOCUS='Name Sort' 16
System-maintained field containing the name sort key. When
sorting alphabetically by name, the system uses this field
to sort last names that have slightly different formats or
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 128
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 127
SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AA006 STU_NAME_SORT (CONT) punctuation into the appropriate sequence.
Sort Key examples :
Name Sort Key
---- --------
O'Brien, Timothy M. OBRIEN TIMOTHY M
Obrien, Timothy M. OBRIEN TIMOTHY M
O Brien, T. Michael OBRIEN T MICHAEL
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA007 SPCL_NAME_FLAG SPCLN FOCUS='Spcl,Name' 1 25
A code indicating that the name has special spelling, format,
or punctuation. This element can be used to produce exception
reports when formal spelling of the name is required
(e.g., Diploma List).
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) None
N None
X Non-student name, special format.
Used in Billing/Receivables for
non-student accounts.
A Accent
P Apostrophe
U Check with student
H Hyphen
O Name approved
L Name shortened
S Space
C Special capitalization
AA008 STU_SALU SALUT FOCUS='Salut' 4 07
The salutation the system will use on all letters and labels it
produces for the student. The salutation should be entered in
upper case.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK)
MR Mr.
MISS Miss
MS Ms.
MRS Mrs.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 129
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 128
SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA008 STU_SALU (CONT)
DR Dr.
PROF Prof.
HON Hon.
REV Rev.
RB Rabbi
FA Father
BR Brother
SR Sister
AA009 STU_ID_OLD_SYS OSTNU FOCUS='Old SID' 9
The student's ID number from the record-keeping system used
prior to the implementation of SIS. This old ID provides a
cross reference between SIS and hard-copy files. Note that
this field is not used to store a previous version of the
student's SIS ID.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA01B PREV_NAME_1 FRMNM FOCUS='Previous Name' 32
The student's most recent previous name in SIS. When the system
processes a name change, it moves the former name into this
field.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA01C PREV_NAME_2 FOCUS='Previous Name 2' 32
The student's second most recent previous name in SIS. When
the system processes a name change and a previous name already
exists, it moves the first previous name into this field.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA01D PREV_NAME_3 FOCUS='Previous Name 3' 32
The student's third most recent previous name in SIS. When
the system processes a name change, it moves the second
previous name into this field.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA01E BIRTH_CITY BIRCT FOCUS='Birth City' 20
The Birth City of the student.
DATE RUN 04/08/03 Auburn University REPORT PAGE 130
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 129
SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA01H BIRTH_COUNTY BIRCO REFER TO A 063 FOR VALID VALUES. 3
FOCUS='Birth County'
Name of the student's county of birth.
*Change Log: 10/11/02 RE SCT TOS CHANGES SIIBMD09
*
AA01F BIRTH_STATE BIRST REFER TO A 316 FOR VALID VALUES. 2
FOCUS='Birth,State'
Name of the student's state of birth.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA01G BIRTH_COUNTRY BIRCN REFER TO A 065 FOR VALID VALUES. 2
FOCUS='Birth,Cntry'
Name of the student's country of birth. The values defined in the
Country Code table (A 065) are used for addresses, citizenship,
the residency country fields.
The values delivered by SCT are based on the US Commerce Department
FIPS 10-4 values defined for SEVIS (the INS Student and Exchange
Visitor Information System). The translations associated with
these codes are the country names required by the USPS (United States
Postal Service), since the translated values are used for mailing.
Although any of the defined codes may be used for citizenship and
residency fields, special considerations regarding use of Country
names in addresses should be noted:
- If a code in parenthesis follows a Country name, the postal service
for that country is maintained by the country whose code is in
parenthesis. In those cases, the Country name should not be used on
addresses - use the Country code listed after the Country name for
addresses for that country. For example, mail to Monaco should be
assigned FR (FRANCE) as the Country value, since mail delivery to
- Postal service for territories and possessions of the US/UN is
maintained by the US. These situations are listed in the DBD with US
following the Country name, for example - BAKER ISLAND (US). If
the area has been assigned a US State value, that will also be
indicated - for example, AMERICAN SAMOA (US STATE: AS). In these
cases, US should be assigned as the Country value. If a State value
is indicated, assign that value for the State. Consequently the
addresses will be formatted correctly as domestic US mail in SIS
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 131
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 130
SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA01G BIRTH_COUNTRY (CONT) output.
- Special addressing instructions are included as required in comments
beneath the Country value.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
* 03/17/03 RE SCT TOS SIIBMD33
*
AA010 BIRTH_DT BIRDT FOCUS='Birth Dt' 8
The day, month and year of the student's birth, entered in the
date format defined by your institution.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA011 SEX FOCUS='Sex' 1 15
The gender of the student.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not specified (default)
F Female
M Male
AA012 MARITAL_STAT MARTL FOCUS='Mrtl,Stat' 1 16
The marital status of the student.
*Change Log: 10/11/02 RE SCT TOS CHANGES SIIBMD09
* 12/03/02 ML Added T value for legacy
* 03/17/03 RE Added T value as TOS-SIIBMD33
*
VALUES: (BLANK) Not specified
S Single
M Married
D Divorced
W Widowed
P Separated
N Domestic Partner
T Other
AA013 ETHNIC_ORIGIN ETHNC FOCUS='Ethnic,Origin' 1 35
The student's ethnic origin. Values C, M, P, R are not
recognized by IPEDS; use value H instead.
*
* Change Log: 05/09/97 MM Deleted Values C, M, P, R and X
* 10/16/01 RE SCT tos changes SIIBMC18(SIS018)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 132
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 131
SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA013 ETHNIC_ORIGIN (CONT) * 08/21/02 RE SCT tos changes SIIBMC87(SIS087)
* 08/29/02 RE Req#8253 Changed translation of blank
*
VALUES: (BLANK) No response
U Unspecified
W White, not of Hispanic origin
A person having origins in any of the
original peoples of Europe, North Africa,
or the Middle East.
I American Indian/Alaskan Native
A person having origins in any of the original
peoples of North America and who maintains
cultural identification through tribal
affiliation or community recognition.
O Asian or Pacific Islander
A person having origins in any of the
original peoples of the Far East, Southeast
Asia, the Indian subcontinent, or the
Pacific Islands. This area includes, for
example, China, Japan, Korea, the Philippines,
Australia and Samoa.
B Black, not of Hispanic Origin
A person having origins in any of the
black racial groups of Africa.
H Other Hispanic Americans
A person of Central, South American or
other Spanish culture or origin regardless
of race.
AA014 RELIGION RELIG FOCUS='Relig' 2 25
A code indicating the student's religious preference or
affiliation.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Unspecified
NO None
BP Baptist
BU Buddhist
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 133
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 132
SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA014 RELIGION (CONT)
CA Catholic
CG Congregational
EP Episcopal
HI Hindu
IS Islam
JE Jewish
LU Lutheran
ME Methodist
MN Mennonite
OR Orthodox
PR Presbyterian
PT Other Protestant
OT Other
AA015 CITIZENSHIP CITZN FOCUS='Citzn' 2
A field used to identify U.S. citizens.
VALUES: (BLANK) Blank
US United States
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
* 01/23/03 RE SCT TOS CHANGES SIIBMD21
*
AA016 STATE_ORIG REFER TO A 316 FOR VALID VALUES. 2
FOCUS='State,Origin'
The student's state of origin, based on his residence at the
time of admission. This will remain unchanged throughout
the student's stay at your institution. Standard state
abbreviations must be used.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
* 10/11/02 RE SCT TOS CHANGES SIIBMD09
*
AA017 COUNTY_ORIG CNTY REFER TO A 063 FOR VALID VALUES. 3
FOCUS='County'
The student's county of origin, based on his residence at the
time of admission.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA018 SPECIAL_PROFILE ASPPR This field is used to identify applicants or students fitting profiles 2 40
that require additional review.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 134
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 133
SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA018 SPECIAL_PROFILE (CONT) The values displayed on the Web are controlled by the translation
values entered after the DBD DU transaction for this field.
*Change Log: 10/11/02 RE SCT TOS CHANGES SIIBMD09
*
DEFAULT: (BLANK)
VALUES: (BLANK) None
DA Disciplinary action taken by institution
DR Drug conviction
FE Felony conviction
MI Misdemeanor conviction
PD Disciplinary action at prior institution
AA018 WEB VALUE WHEN ELEMENT A 317 EQUALS WEB
N No
Y Yes
AA019 INFO_RLSE_FLAG BUKLY FOCUS='Info,Rlse' 1
A flag used to prevent the printing of information about the
student in the Published Student Directory.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) No Restrictions
Y Restrict Information
AA02A ID_CRD_PRT_DT FOCUS='Resid,Quest,Date' 8
ID Card Print Date: The date this student's ID card was
printed by the ID Card Center.
Was:
Date the Residency Questionnaire was sent to the student. Date
format is institution-defined.
*Change Log: 01/23/98 RP: Variable Redefined
* 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA02B RESID_QUEST_RCVD FOCUS='ObsoleteAA3' 1 13
Obsolete - this field is no longer used in SIS. Use AMFILE field
AMD34, AM-IN-PERMANENT-RESIDENT.
*Change Log: 03/17/03 RE: SCT TOS SIIBMD33
*
VALUES: (BLANK) Not Specified
#C Conditional
#N No
#Y Yes
DATE RUN 04/08/03 Auburn University REPORT PAGE 135
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 134
SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA02C RESID_NUM FOCUS='ObsoleteAA4' 11
Obsolete - this field is no longer used in SIS. Use AMFILE field
AMD35, AM-IN-RES-ALIEN-CARD-NUM.
*Change Log: 03/17/03 RE: SCT TOS SIIBMD33
*
AA02D COUNTRY_RESID REFER TO A 065 FOR VALID VALUES. 2
FOCUS='Cntry,Resid'
The student's country of origin, based on their residence at the
time of their first admission. The values defined in the
Country Code table (A 065) are used for addresses, citizenship,
the residency country fields.
The values delivered by SCT are based on the US Commerce Department
FIPS 10-4 values defined for SEVIS (the INS Student and Exchange
Visitor Information System). The translations associated with
these codes are the country names required by the USPS (United States
Postal Service), since the translated values are used for mailing.
Although any of the defined codes may be used for citizenship and
residency fields, special considerations regarding use of Country
names in addresses should be noted:
- If a code in parenthesis follows a Country name, the postal service
for that country is maintained by the country whose code is in
parenthesis. In those cases, the Country name should not be used on
addresses - use the Country code listed after the Country name for
addresses for that country. For example, mail to Monaco should be
assigned FR (FRANCE) as the Country value, since mail delivery to
- Postal service for territories and possessions of the US/UN is
maintained by the US. These situations are listed in the DBD with US
following the Country name, for example - BAKER ISLAND (US). If
the area has been assigned a US State value, that will also be
indicated - for example, AMERICAN SAMOA (US STATE: AS). In these
cases, US should be assigned as the Country value. If a State value
is indicated, assign that value for the State. Consequently the
addresses will be formatted correctly as domestic US mail in SIS
output.
- Special addressing instructions are included as required in comments
beneath the Country value.
*Change Log: 03/17/03 RE: SCT TOS SIIBMD33
CONTINUED
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA02D COUNTRY_RESID (CONT) *
AA02E HANDICAP_PERMIT FOCUS='Hndcp,Permit' 5
Number of the student's parking permit.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA02F HANDICAP_LIC FOCUS='Handicap,License' 8
License plate number of the student's car.
Used at AU for Mallard ID/UserID
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
* 12/19/02 RP Redefined for Mallard GID
* with a length of 7.
*
AA02G HANDICAP_LIC_STATE REFER TO A 064 FOR VALID VALUES. 2
FOCUS='Hncp,Lic,St'
State of the student's car license plate.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA02H HANDICAP_ATTNDNT FOCUS='Handicap Attendant' 32
Name of the student's attendant, if any.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA020 HANDICAP_TYPE *********************************************************** 1 24
* Change Log: 03/01/99 RG Req #6188-deleted values not used
* 04/26/02 RE For Football tickets per ML
* 08/21/02 RE SCT TOS CHANGES SIIBMC87
***********************************************************
FOCUS='Hncp,Type'
The type of disability the student has.
VALUES: (BLANK) Not Ordered
O Ordered
C Canceled
AA021 VISA_TYPE VISA FOCUS='ObsoleteAA1' 2 22
Obsolete - this field is no longer used in SIS. Use AMFILE field
AMD30, AM-IN-PASSPORT-VISA-TYPE, for the Passport Visa Type, or
AMD31, AM-IN-CURRENT-VISA-STAT for current immigration status.
*Change Log: 03/17/03 RE: SCT TOS SIIBMD33
*
CONTINUED
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA021 VISA_TYPE (CONT)
VALUES: (BLANK) Unknown
#A1 Diplomatic service/family
#A2 Foreign govt official/family
#A3 Pers empl of A-1 or A-2/family
#AS Granted Asylum
#B1 Visitor (Business)
#B2 Visitor (Pleasure)
#E1 Treaty Trader/dependents
#E2 Treaty Investor/dependents
#F1 Academic Student
#F2 Dependent of Academic Student
#G1 Principal Rep to Int Org/Family
#G2 Other Gov Rep to Int Org/Family
#G3 Non-Gov Rep to Int Org/Family
#G4 Int Org Employee/Family
#H3 Trainee
#H4 Dependent of H visa holder
#I Foreign media representive
#J1 Exchange Visitor
#J2 Dependent of Exchange Visitor
#K1 Fiance(e) of US Citizen
#K2 Minor child of K-1
#K3 Fiance(e) - Life Act
#K4 Minor child of K-3
#M1 Vocational student
#M2 Dependent of vocational student
#O1 Extraordinary Ability
#O2 Support staff for O-1
#O3 Dep of O-1 or O-2 visa holder
#P1 Athletes/entertainer
#P2 Artist/entertainer Recip Exch
#P3 Artist/entertainer Cult Unique
#P4 Dependent of P visa holder
#Q1 Cultural exchange visitor
#Q2 Irish Peace Process (Walsh)
#Q3 Dependent of Q visa holder
#R1 Religious worker
#R2 Dependent of R-1
#S5 Informant - criminal org
#S6 Informant - terrorist activity
#T1 Victim Trafficking in Persons
#T2 Spouse Victim Traffick in Pers
CONTINUED
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA021 VISA_TYPE (CONT)
#T3 Child Victim Traffick in Pers
#T4 Parent Victim Traffick in Pers
#TD Dependent of TN
#TN Professional - NAFTA
#TP Temporary Protected Status
#U1 Victim of Certain Crimes
#U2 Spouse Victim Certain Crimes
#U3 Child Victim Certain Crimes
#U4 Parent Victim Certain Crimes
#V1 Spouse LPR/Famly-based Petition
#V2 Child LPR/Family-based Petition
#V3 Dep of V-1 or V-2 visa holder
AA022 VISA_EXPIR_DT FOCUS='ObsoleteAA2' 8
Obsolete - this field is no longer used in SIS. Use AMFILE field
AMD33, AM-IN-CURR-VISA-EXPIR-DT.
*Change Log: 03/17/03 RE: SCT TOS SIIBMD33
*
AA023 FOREIGN_STU_FLAG FOCUS='Frgn,Stu' 1
A flag indicating whether the individual is a foreign national, and if
so, whether they must be reported to SEVIS by this institution. This
value will control whether SIS events will be tracked for this
individual. The initial value will be set by the system; caution should
be taken when updating this value.
An individual holding a visa type that must be reported in SEVIS will
not be reported by your institution if they are a concurrent student
who will receive their degree from another institution, or an exchange
visitor being tracked through the program they are participating in.
Students commuting to the US from Canada or Mexico must be reported to
SEVIS by your institution.
*Change Log: 01/23/03 RE: SCT TOS CHANGES FOR SIIBMD21
* 03/17/03 RE: SCT TOS CHANGES FOR SIIBMD33
*
DEFAULT: (BLANK)
VALUES: (BLANK) US citizen
- This is the default value. This field will be
reset for foreign nationals by SIS event
tracking. Events will not be reported in SEVIS
event tracking (ABA200) for US citizens.
B Bypass
CONTINUED
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA023 FOREIGN_STU_FLAG (CONT) - This foreign national is being tracked in SEVIS
by another institution. SIS events will not be
reported in SEVIS event tracking (ABA200).
E SEVIS EV
- This exchange visitor is being tracked in SEVIS
by our institution; SIS events will be reported
in SEVIS event tracking (ABA200).
S SEVIS Stu
- This student is being tracked in SEVIS by our
institution; SIS events will be reported in
SEVIS event tracking (ABA200).
AA024 CO_OP_STUDENT FOCUS='Co-op,Stu' 1
A flag indicating whether or the student is a co-op student.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
DEFAULT: N No, student is not a co-op student
VALUES: N No, student is not a co-op student
Y Yes, student is a co-op student
AA025 VET_CODE VETRN FOCUS='Vet' 2 30
A code indicating whether the student is a veteran or related
to a veteran, and if so, the student's eligibility for
education benefits.
* Change Log: 02/09/98 PB: added 'DP'/put in alpha order
06/12/98 RP: added 'YY'
06/23/98 PB: changed desc of DP
08/21/02 RE: SCT TOS CHANGES SIIBMC87
10/11/02 RE: SCT TOS CHANGES SIIBMD09
VALUES: (BLANK) Non-Veteran
AD Active Duty
CD Child of Dec/Tot Dis Vet (SC)
CP Child of Dis. Vet (NSC)
DP Depend of Vet Deceased or 100% Disabled
SD Spouse of Dec/Tot Dis Vet (SC)
VE Vet eligible for benefits
VN Vet not eligible for benefits
VR Vocational Rehabilitation
YY Veteran, Status Undetermined
Note: SC = Service Connected; NSC = Non-Service Connected
DATE RUN 04/08/03 Auburn University REPORT PAGE 140
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA026 VET_BENEFIT FOCUS='Vet,Ben' 2 15
The type of education benefits the veteran or veteran-related
student is eligible to receive.
*
* Change Log: 02/11/98 PB: Changed "32" and "R1" desc
* 06/23/98 PB: Replaced R1 w/06
* Replaced S9 w/3A
* 08/21/02 RE: SCT TOS CHANGES SIIBMC87
VALUES: (BLANK) None
30 Chapter 30
31 Chapter 31
32 Chapter 32 VEAP
34 Chapter 34
35 Chapter 35
06 Reserve/Guard
3A Active Duty
AA027 VET_CLAIM_NUM FOCUS='Vet Claim,Number' 10
The number the Veterans Administration assigned to the student
to control his/her benefits activity.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA028 VET_BENE_EXPIR_DT FOCUS='Vet Ben,Expire Dt' 8
The date that the student's veterans benefits expire. Date
format is institution-defined.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA03A GI_CERT_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Vet,Cert,Term'
The most recent term in which veterans certification was
conducted on the student.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA0Y0 GI_CERT_TERM_YYT FOCUS='Vet,Cert,Term YYT' 3
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA03B GI_CERT_TYPE FOCUS='Vet,Cert,Type' 1
The type of certification submitted to the Veterans Administration.
CONTINUED
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA03B GI_CERT_TYPE (CONT) *Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) None
1 Full Time
2 3/4 but not Full Time
3 Half Time but not 3/4
4 1/4 but not Half Time
5 One Quarter
6 Graduate Student
AA03C ENGL_YRS_STUDY FOCUS='ObsoleteAA6' 2
1Obsolete - this field is no longer used in SIS. Use AMFILE field
1AMD49, AM-IN-YEARS-STUDY-ENGL.
1*Change Log: 03/17/03 RE: SCT TOS CHANGES SIIBMD33
1*
AA03D ENGL_YRS_LIVE FOCUS='ObsoleteAA7' 2
1Obsolete - this field is no longer used in SIS. Use AMFILE field
1AMD50, AM-IN-YEARS-ENGL-CNTRY.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
* 03/17/03 RE: SCT TOS CHANGES SIIBMD33
*
AA03E FINAN_RESOURCE FOCUS='Fin,Rsrcs' 2
If the student is a foreign student, the source of his/her
tuition money.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not applicable
DE Department
IF INS Funds
OT Other
OW Own Savings
PA Parents
SC Scholarship
WA Deposit Waived
AA03F RESOURCE_AMT FOCUS='Resource,Amount' 5
If the student is a foreign student, the amount of financial
resources available for tuition.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA03G ASSISTANCE FOCUS='ObsoleteAA8' 1
1Obsolete - this field is no longer used in SIS. Use AMFILE field
1AMD56, AM-IN-TEACH-ASSISTANT.
1*Change Log: 03/17/03 RE: SCT TOS CHANGES SIIBMD33
1*
DEFAULT: N No
VALUES: #N No
#Y Yes
AA03H ASSISTANCE_AMT FOCUS='ObsoleteAA9' 5
1Obsolete - this field is no longer used in SIS. Use AMFILE field
1AMD57, AM-IN-FINANCIAL-ASSIST.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
* 03/17/03 RE: SCT TOS CHANGES SIIBMD33
*
AA03L PREV_ENROLL_NAME FOCUS='Prev,Enroll,Name' 32
Name used when the applicant was previously enrolled at this
institution. The name is stored and displayed exactly as entered.
*Change Log: 10/11/02 RE: SCT TOS CHANGES SIIBMD09
*
AA03M PREV_APPL_NAME FOCUS='Prev,Appl,Name' 32
Name used when the applicant previously applied for admission.
The name is stored and displayed exactly as entered.
*Change Log: 10/11/02 RE: SCT TOS CHANGES SIIBMD09
*
AA03N PREV_APPLIED FOCUS='Prev,Applied' 2 03
A flag indicating whether the student previously applied to this
institution.
DEFAULT: (BLANK) No
VALUES: (BLANK) No
Y Yes
AA034 CANADA_ENTRY_DT FOCUS='Entry,Date' 6
For Canadian installations only. The date of the student's
entry into Canada. Date format is institution-defined.
*
* Change Log: 10/21/97 RP: Not Selected for Use at AU
*
AA035 MOTHER_TONGUE FOCUS='Mother,Tongue' 1 12
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA035 MOTHER_TONGUE (CONT) For Canadian installations only. The student's mother tongue.
*
* Change Log: 10/21/97 RP: Not Selected for Use at AU
*
VALUES: (BLANK) Not reported
1 English
2 French
3 Other
AA036 ID_LOST_NUM FOCUS='T2202,Elig' 1 01
The lost card number for a student ID card. It can have a
value from 0 to 9.
Was:
For Canadian installations only. A flag indicating whether the
student is eligible to receive T2202A deductions.
*
* Change Log: 10/21/97 RP: Not Selected for Use at AU
* 01/23/98 RP: Changed to ID Card Lost Digit
* 08/28/02 RE: sct tos changes siibmc87
*
DEFAULT: 0 0
VALUES: 0 0
1 1
2 2
3 3
4 4
5 5
6 6
7 7
8 8
9 9
AA037 CANADA_CURR_STAT FOCUS='Curr,Stat' 2
For Canadian installations only. The student's current status
at your institution, and his/her educational activity last year.
*
* Change Log: 10/21/97 RP: Not Selected for Use at AU
*
VALUES: (BLANK) Unknown
10 Continuing student enrolled last year
11 Continuing student enrolled full time last year
12 Continuing student enrolled part time last year
21 Returning student, attending another university
CONTINUED
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA037 CANADA_CURR_STAT (CONT)
in same province
22 Returning student, attending another university
in another province/country
23 Returning student, attending a post-secondary
non-university institution in same province
24 Returning student, attending a post-secondary
non-university institution in another province/
country
25 Returning student, employed or seeking employment
29 Returning student, other/unknown
31 New student, attending university same province
32 New student, attending university another
province/country
33 New student, attending a post-secondary non-
university institution same province
34 New student, attending a post-secondary non-
university institution another province/country
41 New student, attending primary/secondary school in
same province
51 New student, attending primary/secondary school in
another province/country
61 New student, employed or seeking employment
62 New student, other activity
AA038 LAST_RPT_YR FOCUS='Last,Year,Rptd' 4 C
System-maintained. The last time the student was reported to
Statistics Canada for enrollment.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA0Y1 LAST_RPT_YR_YY FOCUS='Last,Year,Rptd YY' 2
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA039 LAST_FULL_PART FOCUS='Last,FP' 1
System-maintained. The student's full- or part-time status the
last time the student was reported to Statistics Canada for
enrollment.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA040 LAST_LVL FOCUS='Last,Lvl' 2
CONTINUED
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA040 LAST_LVL (CONT) System-maintained. The student's level the last time the student
was reported to Statistics Canada for enrollment.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA041 LAST_GRAD_DEG FOCUS='Last,Grad,Deg' 3
System-maintained. The graduate degree the student was working
toward the last time the student was reported to Statistics
Canada for enrollment.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA042 LAST_GRAD_MJR FOCUS='Last,Grad,Maj' 4
System-maintained. The graduate student's major the last time
the student was reported to Statistics Canada for enrollment.
*Change Log: 08/21/02 RE SCT TOS CHANGES SIIBMC87
*
AA043 CANADA_FEE_CTGRY FOCUS='Fee,Cat' 1
The student's eligibility and the Fee Category into which the
student falls, as defined in the Ontario Ministry of Colleges
and Universities Operating Formula Manual used by enrollment
reporting officers in Ontario.
*
* Change Log: 10/21/97 RP: Not Selected for Use at AU
*
VALUES: (BLANK) Default for non-Ontario schools
1 Ineligible student
2 Eligible non-exempt
3 Eligible exempt, Canada citizen or landed immigran
4 Eligible exempt, sessional basis
AA044 FORMULA_PGM_STUDY FOCUS='Formula,Program' 3
The student's Formula Program of Study, as defined for the
Ontario Formula Operating Grants.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA045 IMMIG_STAT FOCUS='Immig,Stat' 1
A code indicating whether the student is currently a Canadian
citizen, and, if not, the student's immigration status.
VALUES: (BLANK) Not reported
0 Canadian citizen/native Canadian (indigenous peopl
CONTINUED
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA045 IMMIG_STAT (CONT)
1 Permanent resident (formerly landed immigrant)
2 Student visa
3 Other visa
4 Not Canadian citizen, immigration status unknown
AA048 PIN FOCUS=' PIN' 6
The Personal Identification Number assigned to the student for use
in SCT's IA-PLUS Voice Response and Web options.
AA049 NCAA_ATHLETIC_CD FOCUS='NCAA,Code' 2
The NCAA Athlete Code that pertains to the student. Values are
user-defined.
* Change Log: 10/21/97 RP: AU Values Added
* 08/28/02 RE: sct tos changes siibmc87
*
VALUES: BB Baseball
BK Basketball
CC Cross Country
FB Football
GF Golf
GM Gymnastics
IT Indoor Track
OT Outdoor Track
SB Softball
SC Soccer
SW Swimming
TN Tennis
VB Volleyball
AA050 NCAA_GPA FOCUS='NCAA,GPA' 6
The minimum GPA needed to meet NCAA requirements. This is an
informational field that is not used in any system calculations.
AA051 PASSPORT_EXPIRE_DT FOCUS='Passport,Expire, Date' 8
The date of expiration for the student's current passport.
AA052 STU_BUS_PHONE WRKPN FOCUS='Student,Work Phone' 10
The student's work phone if the student is employed.
*
* Change Log: 07/27/98 RP: Element Redefined from Student
* Business Phone to Mallard Password
* 08/02/02 RE: sct tos changes siibmc87
CONTINUED
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA052 STU_BUS_PHONE (CONT) *
AA053 NICKNAME NCKNM FOCUS='Nickname' 15
The student's nickname. It should be entered in upper/lower
case.
AA054 DRAFT_REGIS FOCUS='Draft,Regis' 1 45
A flag indicating whether the student is registered for the
draft.
*Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
VALUES: (BLANK) Not specified
F Female
R Registered with Selective Service
Y Age less than 18
A Full-time active duty in military
M Attending a military service academy
O Enrolled in a military officer program
E Exempt - born between 3/29/57 and 12/31/59
L Lawful non-immigrant on visa
S Special agricultural worker (Form I-688A)
P Perm resident of Pacific Islands
C Confined
N Not registered with Selective Service
AA056 MALLARD_FLAG FLG1 FOCUS='User,Flg 1' 2
Flag indicating whether student has previously requested his/her
Mallard account to be activated.
*
* Change Log: 06/18/98 RP: Modified for AU Use
* 08/28/02 RE: sct tos changes siibmc87
*
DEFAULT: (BLANK) No Attempts
VALUES: (BLANK) No Attempts
0 0 Attempts
N No Attempts
Y Yes, Given Out
AA057 USER_FLAG_2 FLG2 FOCUS='User,Flg 2' 2
User defined flag.
*
CONTINUED
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA057 USER_FLAG_2 (CONT) * Change Log: 08/13/98 PB: added value '02'
* 08/28/02 RE: sct tos changes siibmc87
*
VALUES: 02 Collections Refund Hold
AA058 USER_FLAG_3 FLG3 FOCUS='User,Flg 3' 2
User defined flag.
AA059 USER_FLAG_4 FLG4 FOCUS='User,Flg 4' 2
User defined flag.
AA060 USER_FLAG_5 FLG5 FOCUS='User,Flg 5' 2
User defined flag.
AA061 USER_FLAG_6 FLG6 FOCUS='User,Flg 6' 2
User defined flag.
AA062 USER_FLAG_7 FLG7 FOCUS='User,Flg 7' 2
User defined flag.
AA063 USER_FLAG_8 FLG8 FOCUS='User,Flg 8' 2
User defined flag.
AA064 USER_FLAG_9 FLG9 FOCUS='User,Flg 9' 2
User defined flag.
AA065 USER_FLAG_10 FLG10 FOCUS='User,Flg 10' 2
User defined flag.
AA066 USER_FLAG_11 FLG11 FOCUS='User,Flg 11' 2
User defined flag.
AA067 USER_FLAG_12 FLG12 FOCUS='User,Flg 12' 2
User defined flag.
AA068 USER_FLAG_13 FLG13 FOCUS='User,Flg 13' 2
User defined flag.
AA069 USER_FLAG_14 FLG14 FOCUS='User,Flg 14' 2
User defined flag.
AA070 USER_FLAG_15 FLG15 FOCUS='User,Flg 15' 2
User defined flag.
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA075 ACTIVE_MILT ACTIV FOCUS='Active,Military' 1
A code indicating whether the student is on active or reserve
duty in the military.
VALUES: (BLANK) Not specified
N No
Y Yes
R Reserve
AA076 AA_REL_ALUMNI FOCUS='Alum,Rel' 1
A flag indicating whether the student is related to alumni.
DEFAULT: N No
VALUES: N No
Y Yes
AA077 IMMUNIZATION FOCUS='Immun' 1
The immunization history of the student.
VALUES: (BLANK) No information
A Immunized
B Missing Measles or Mumps or Rubella
C Missing Tetanus or Diphtheria
D Missing Poliomyelitis
E Missing B & C above
F Missing C & D above
G Missing B & D above
H Forms returned - no immunizations
I Medical Center student/foreign student
Needing TB Skin Test
AA078 NUM_OF_DEPENDS FOCUS='Num,Dep' 1
If the student is a veteran, the number of dependents he/she
has claimed for purposes of VA benefits.
VALUES: (BLANK) No dependents
1 One dependent
2 Two dependents
3 Three dependents
4 Four dependents
5 Five dependents
6 Six dependents
7 Seven dependents
8 Eight dependents
9 Nine dependents
AA079 EMPLOYED FOCUS='Emp,Stat' 1
CONTINUED
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA079 EMPLOYED (CONT) The employment status of the student.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not Employed
F Full-time
P Part-time
AA080 RESID_PARENTS FOCUS='Resid,Parnt' 1
The type of living arrangements planned by the student.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not Specified
C Campus Resident
O Off Campus (other than parent)
P Living with parents
AA081 PROBATION_TERMS FOCUS='Terms,Probation' 2
Number of terms this student has been on probation.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA082 PROBATION_DT FOCUS='Probation,Date' 8
The date on which the student was placed on probation. Date
format is institution-defined.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
#AA086 MM_IND FOCUS='Adm,Ind' 1
A system-maintained flag indicating whether the student has data
in the Admissions File (MMFILE).
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
DEFAULT: N No, student does not have data in MMFILE.
VALUES: N No, student does not have data in MMFILE.
Y Yes, student has data in MMFILE.
#AA088 RA_IND FOCUS='Acad,Aux,Ind' 1
A system-maintained code indicating whether the student has data
in the Academic Auxiliary File (RAFILE), and, if so, the status.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
DEFAULT: N No, student does not have data in RAFILE.
VALUES: N No, student does not have data in RAFILE.
CONTINUED
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AA088 RA_IND (CONT)
Y Yes, student has data in RAFILE.
A Student's RAFILE record has been archived.
#AA089 RB_IND FOCUS='Basis,of,Adm' 1
A system-maintained flag indicating whether the student has
data in the Basis of Admissions File (RBFILE).
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
DEFAULT: N No, student does not have data in RBFILE.
VALUES: N No, student does not have data in RBFILE.
Y Yes, student has data in RBFILE.
#AA091 SL_IND FOCUS='FAM,Ind' 1
A system-maintained flag indicating whether a FAM Locator
record exists for the student.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
DEFAULT: N No, student does not have a FAM Locator record
VALUES: N No, student does not have a FAM Locator record
Y Yes, student has a FAM Locator record
AA092 SITE FOCUS='Site' 2
The student's home site.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA115 SPOUSE_ID SPID FOCUS='Spouse ID' 9
The ID of the student's spouse. For future use.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA116 ADS_RECORDED ADSPS FOCUS='ADS,Ind' 1
A flag indicating whether the student's record has been passed
to the Alumni Development System.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA120 NATIVE_LANG REFER TO A 070 FOR VALID VALUES. 3
FOCUS='ObsoleteAA5'
1Obsolete - this field is no longer used in SIS. Use AMFILE field
1AMD48, AM-IN-NATIVE-LANGUAGE.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
CONTINUED
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA120 NATIVE_LANG (CONT) * 03/17/03 RE: SCT TOS CHANGES SIIBMD33
*
AA121 ONE_TIME_FEE_1 FOCUS='One Time,Fee 1' 2
If a student is assessed a one-time fee by the Tuition
Calculation process, the Fee Code is automatically entered
in the first available One Time Fee field. The One Time
Fee fields prevent Tuition Calculation from assessing a one-
time fee more than once.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) None
FO Freshman Orientation
PC Personal Computer
AA122 ONE_TIME_FEE_2 REFER TO AA121 FOR VALID VALUES. 2
FOCUS='One Time,Fee 2'
AA123 ONE_TIME_FEE_3 REFER TO AA121 FOR VALID VALUES. 2
FOCUS='One Time,Fee 3'
AA124 ONE_TIME_FEE_4 REFER TO AA121 FOR VALID VALUES. 2
FOCUS='One Time,Fee 4'
AA125 ONE_TIME_FEE_5 REFER TO AA121 FOR VALID VALUES. 2
FOCUS='One Time,Fee 5'
AA126 ONE_TIME_FEE_6 REFER TO AA121 FOR VALID VALUES. 2
FOCUS='One Time,Fee 6'
AA127 ONE_TIME_FEE_7 REFER TO AA121 FOR VALID VALUES. 2
FOCUS='One Time,Fee 7'
AA128 ONE_TIME_FEE_8 REFER TO AA121 FOR VALID VALUES. 2
FOCUS='One Time,Fee 8'
AA129 ONE_TIME_FEE_9 REFER TO AA121 FOR VALID VALUES. 2
FOCUS='One Time,Fee 9'
AA13A ONE_TIME_FEE_10 REFER TO AA121 FOR VALID VALUES. 2
FOCUS='One Time,Fee 10'
#AA13B APPL_AU_1 FOCUS='Appl,Flg 1' 1
CONTINUED
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SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AA13B APPL_AU_1 (CONT) The Academic Unit associated with the student's first application
on record in Admissions.
#AA13C APPL_AU_2 FOCUS='Appl,Flg 2' 1
The Academic Unit associated with the student's second
application on record in Admissions.
#AA13D APPL_AU_3 FOCUS='Appl,Flg 3' 1
The Academic Unit associated with the student's third application
on record in Admissions.
#AA13E APPL_AU_4 FOCUS='Appl,Flg 4' 1
The Academic Unit associated with the student's forth application
on record in Admissions.
#AA13F APPL_AU_5 FOCUS='Appl,Flg 5' 1
The Academic Unit associated with the student's fifth application
on record in Admissions.
#AA13G APPL_AU_6 FOCUS='Appl,Flg 6' 1
The Academic Unit associated with the student's sixth application
on record in Admissions.
#AA13H APPL_AU_7 FOCUS='Appl,Flg 7' 1
The Academic Unit associated with the student's seventh application
on record in Admissions.
#AA13I APPL_AU_8 FOCUS='Appl,Flg 8' 1
The Academic Unit associated with the student's eighth application
on record in Admissions.
#AA13J APPL_AU_9 FOCUS='Appl,Flg 9' 1
The Academic Unit associated with the student's nineth application
on record in Admissions.
AA13L USER_ACCESS FOCUS='User Access,Code' 7
A number generated by a user-written algorithm which can be used
to restrict student access to Registration functions from external
sources such as the World Wide Web.
AA13M NUM_ATTEMPTS FOCUS='Num Attempts' 1
Number of times a student has tried unsuccessfuly to log on to the web.
DATE RUN 04/08/03 Auburn University REPORT PAGE 154
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DATA ELEMENT DEFINITIONS PAGE 153
SEGMENT 010 BIO/DEMOGRAPHIC Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AA13N ATTEMPT_DT FOCUS='Attempt date' 8
The last date on which an attempt was made to log on to the web.
AA140 DISABILITY_CODE FOCUS='Disability,Code' 4
Disability Code assigned as needed for government agency reporting.
#AA141 FILLER 16
#AA165 FILLER 99
#AA170 FILLER 99
#AA175 FILLER 7
#AA187 SR_CNTR SRSCT FOCUS='SR Seg, Ctr' 3
A system-maintained flag that indicates whether data exists for
the student in the Student Records Data segment of the student's
Attributes File record.
#AA191 AP_CNTR APSCT FOCUS='AP Seg, Ctr' 3
A system-maintained element that indicates how many Academic
Program Matriculation segments exist for the student on the
student's Attributes File record.
#AA194 BS_CNTR BRSCT FOCUS='BS Seg, Ctr' 3
A system-maintained element that indicates how many Billing/-
Receivables segments exist for the student on the student's
Attributes File Record.
AA199 AA_MAINT_DT SKFDA FOCUS='SIS Maint, Date' 8
System-maintained. The date on which this record was last
updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 155
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DATA ELEMENT DEFINITIONS PAGE 154
SEGMENT 050 Student Record Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements AA400 - AA599: Student Records Data
AA415 FRST_LAW_SECT LAWSC FOCUS='1st Year,Law Sect' 1
First year Law students (JD program) are assigned to one of
these sections for their first academic year.
*
* Change Log: 10/21/97 RP: Not Selected for Use by AU
*
VALUES: 0 Not specified
1 Section 1 (Day division)
2 Section 2 (Day division)
3 Section 3 (Day division)
4 Section 4 (Day division)
7 Section 7 (Evening division)
#AA426 HOLDS_REGIS FOCUS='Reg,Hold,Ctr' 2
System-maintained. The number of active registration
holds on the student's record.
#AA427 HOLDS_TRNSCR TER FOCUS='Tran,Hold,Ctr' 2
System-maintained. The number of active transcript holds
on the student's record.
#AA428 HOLDS_FAM FOCUS='FAM,Hold,Ctr' 2
System-maintained. The number of active financial aid
disbursement holds on the student's record.
AA430 ADVISOR_ID_1 ADVIS FOCUS='Advisor 1' 9
The social security number of the student's Academic Advisor for
the student's first major. This is used to retrieve information
from the SIS Faculty File (AYFILE).
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA435 ADVISOR_ID_2 ADVS2 FOCUS='Advisor 2' 9
The social security number of the student's Academic Advisor for
the student's second major. This is used to retrieve
information from the SIS Faculty File (FYFILE).
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
#AA450 CALC_RQRD_TERM CLCRT REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,Calc,Rqrd'
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 155
SEGMENT 050 Student Record Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AA450 CALC_RQRD_TERM (CONT) System-maintained. The earliest term in the student's record
that requires a grade calculation.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
#AA4Y0 CALC_RQRD_TERM_YYT FOCUS='Term,Calc,Rqrd YYT' 3
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA455 ARCHIVE_STAT FOCUS='Archive,Status' 1
This element is not presently used in SIS.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK)
A ARCHIVED
AA458 AUDIT_FLAG FOCUS='Audit,Flag' 1
The status of a manual audit of the student's record after the
initial conversion to SIS.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not required
R Required
C Completed
N Not required
AA459 AUDIT_DT AUDDT FOCUS='Audit,Date' 8
The date on which the student's record was manually audited
after initial conversion to SIS. This date is system-maintained
when the student's Audit Flag (data element AA458) is updated.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA46A AUDITOR AUDTR FOCUS='Auditor' 4
Initials of person who audited the student's information
against his permanent record after initial conversion to SIS.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA46C GRADE_MAIL_FLAG GRMLF REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Grd,Mail,Flg'
A flag indicating the address type to which the student has
elected to have grade reports sent.
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 156
SEGMENT 050 Student Record Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA46C GRADE_MAIL_FLAG (CONT) *Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA46D TRANS_REPT_FLAG FOCUS='Trf,Rpt,Flg' 1
A flag indicating whether a Transfer Credit report has been
produced for the student.
When the system produces a Transfer Credit report, it sets this
flag to "1." With each re-evaluation of transfer work, the
system resets the flag by changing the value from "1" to "2,"
which causes the report to be reissued. A manual entry of "2"
will also cause the system to reissue the report.
VALUES: #0 Transfer Credit report has never been issued
#1 Transfer Credit report has been issued
2 Evaluation revised; report needs to be reissued
#AA429 HOLDS_AMS FOCUS='AM,Hold,Ctr' 2
System-maintained. The number of active admissions holds
on the student's record.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
#AA46P HSG HOLD COUNTER FOCUS='HSG,Hold,Ctr' 2
System-maintained. The number of active Housing holds
on the student's record.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA460 FILLER 18
GROUP STUDENT REC ARRAY #DE RECS 4 MAX OCCURRENCES 80
This group reflects the student's activity in Student Records
for the terms indicated. The student is active in the terms
entered in this array.
Note: The word "active" means that information about
the student exists in the data base for the terms on the
array. A student may be active without being registered.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 158
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DATA ELEMENT DEFINITIONS PAGE 157
SEGMENT 050 Student Record Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AA465 TERM_STAT_ARRAY_1 REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term Status,Array 1'
A term in which the student has activity in the Student Term
File (RTFILE) to which the Calc/Mixed Career code applies.
#AA4Y1 TERM_STAT_ARRAY1_YYT FOCUS='Term Status,Array 1, YYT' 3
#AA470 TERM_STAT_ARRAY_2 FOCUS='Term Status,Array 2' 1
The status of grade calc and mixed career for the student in
this Term of Activity.
Note: A term is a "mixed career" term for the student
if the student has a term registration which applies
to a career other than the career he/she is working on
in that term.
VALUES: #N System-maintained value; calc/career not determine
0 No calc required/not a mixed career
1 Calc required/ not a mixed career
2 Calc not required/ mixed career
3 Calc required/mixed career
#AA475 TERM_STAT_ARRAY_3 FOCUS='Term Status,Array 3' 2
System-maintained. In the student's Academic Program Summary,
the matriculation which is the student's Primary Program for
this Term of Activity.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
#AA476 TERM_STAT_ARRAY_4 FOCUS='Term Status,Array 4' 2
System-maintained. In the student's Academic Program Summary,
the matriculation which is the student's Secondary Program for
this Term of Activity.
*Change Log: 08/21/02 RE: SCT TOS CHANGES SIIBMC87
*
AA480 INFO_FLAGS_IND FOCUS='Info,Flg 1' 1
A flag that indicates whether the student restricts release of
this piece of information as defined by the Family Educational
Rights and Privacy Act.
If a student has a 'Y' in either the Information Release Flag 1 field
(element AA480, Student Name), or in the Information Release Flag 12
field (element AA491, Dates of Attendance), then a data block indicator
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 158
SEGMENT 050 Student Record Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA480 INFO_FLAGS_IND (CONT) will be reported to the National Student Loan Clearinghouse via the
EDI Enrollment Certification Extractor program (RBA349). The other
flags are informational only and do not stop any system processes.
These flags may be viewed on the Information Release Restrictions
Screen (Screen 011).
Student name restriction flag.
*
* Change Log: RP: 04/16/98 AU Description Added
* RE: 10/20/99 sct tos SIIBMA01 (SIP096)
* RE: 08/21/02 sct tos SIIBMC87 (SIS087)
*
VALUES: (BLANK) No restrictions
Y Do not release outside the University
AA481 INFO_FLAG_2 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Local,Addr,Restrict'
Local address restriction flag.
*
* Change Log: RP: 04/16/98 AU Description Added
*
AA482 INFO_FLAG_3 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Perm,Addr,Restrict'
*
* Change Log: RP: 04/16/98 AU Description Added
*
AA483 INFO_FLAG_4 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Phone,Num,Restrict'
Change Log: RP: 04/16/98 AU Description Added
AA484 INFO_FLAG_5 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='DOB,Restrict'
A flag that indicates whether the student restricts release of
his/her date of birth. This is informational only; it does not
stop any processes such as production of bills and schedules.
However, if this flag is set to a value of "Y", meaning the
information is restricted, the student's date of birth will not
appear on their transcript.
AA485 INFO_FLAG_6 REFER TO AA480 FOR VALID VALUES. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 160
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DATA ELEMENT DEFINITIONS PAGE 159
SEGMENT 050 Student Record Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Birth,Place,Restrict'
AA486 INFO_FLAG_7 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Sex,Restrict'
AA487 INFO_FLAG_8 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Nationality,Restrict'
AA488 INFO_FLAG_9 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Race,Restrict'
AA489 INFO_FLAG_10 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Major,Restrict'
AA490 INFO_FLAG_11 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Class,Restrict'
AA491 INFO_FLAG_12 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Attend Date,Restrict'
Dates of attendance restriction flag.
*
* Change Log: RP: 04/16/98 AU Description Added
*
AA492 INFO_FLAG_13 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Schedule,Restrict'
AA493 INFO_FLAG_14 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Deg Awrd,Restrict'
AA494 INFO_FLAG_15 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Awards,Restrict'
AA495 INFO_FLAG_16 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Honors,Restrict'
AA496 INFO_FLAG_17 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Class Rank,Restrict'
AA497 INFO_FLAG_18 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Prev Inst,Restrict'
AA498 INFO_FLAG_19 REFER TO AA480 FOR VALID VALUES. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 161
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SEGMENT 050 Student Record Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Parent Name,Restrict'
AA499 INFO_FLAG_20 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Parent Addr,Restrict'
*
* Change Log: RP: 04/16/98 AU Description Added
*
AA500 INFO_FLAG_21 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Sports Part,Restrict'
*
* Change Log: RP: 04/16/98 AU Description Added
* PB: 09/06/02 Remove desc comment Req#8285
*
AA501 INFO_FLAG_22 T REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Athlete Info,Restrict'
Email address restriction flag.
*
* Change Log: RP: 04/16/98 AU Description Added
*
AA502 INFO_FLAG_23 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Park Info, Restrict'
**************DEFINITION***********************************
* OFFICIAL UNIVERSITY EMAIL ADDRESS HOLD *
***********************************************************
*
* Change Log: RP: 04/16/98 Not Selected for Use at AU
* RE: 08/16/00 Selected per Req#7059
*
AA503 INFO_FLAG_24 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Photo,Restrict'
*
* Change Log: RP: 04/16/98 Not Selected for Use at AU
*
AA504 INFO_FLAG_25 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Addr Mail List,Restrict'
*
* Change Log: RP: 04/16/98 Not Selected for Use at AU
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 162
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DATA ELEMENT DEFINITIONS PAGE 161
SEGMENT 050 Student Record Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA505 INFO_FLAG_26 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Judicial Info,Restrict'
Parent/Spouse Telephone Number
*
* Change Log: RP: 04/16/98 Not Selected for Use at AU
* PB: 09/10/02 Add desc comment Req #8284
*
AA506 INFO_FLAG_27 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Info,Restrict,27'
*
* Change Log: RP: 04/16/98 Not Selected for Use at AU
*
AA507 INFO_FLAG_28 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Rlse,No,Info'
*
* Change Log: RP: 04/16/98 Not Selected for Use at AU
*
AA508 INFO_FLAG_29 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Info,Flg 29'
A flag that indicates whether the student is deceased. This
flag is informational only; it does not stop any processes
such as production of bills and schedules. However, if this
flag is set to a value of "Y", meaning the student is deceased,
he/she will be identified as deceased on several reports, such
as enrollment certification letters. In addition, there are
restrictions on deceased students, for example:
a. Program RBA349 (Enrollment Certification Extractor) will not
report deceased students without an effective date.
b. Program ABKGEM (Campus Pipeline Profile Extract) will bypass
deceased students.
c. When the Web products verify the student id and PIN number,
deceased students get flagged with an error and processing
does not continue.
d. The records of deceased students may not be accessed through
Voice Response.
*
*Change Log: 10/21/97 RP: Default Value of " " Added
*
DEFAULT: (BLANK) No Restrictions
DATE RUN 04/08/03 Auburn University REPORT PAGE 163
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DATA ELEMENT DEFINITIONS PAGE 162
SEGMENT 050 Student Record Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA509 INFO_FLAG_30 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Invalid,SID'
*
*Change Log: 10/21/97 RP: Default Value of " " Added
*
DEFAULT: (BLANK) No Restrictions
AA510 INFO_FLAG_31 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='E-Mail,Restrict'
AA511 INFO_FLAG_32 REFER TO AA480 FOR VALID VALUES. 1
FOCUS='Enroll Status,Restrict'
DATE RUN 04/08/03 Auburn University REPORT PAGE 164
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 163
SEGMENT 060 Academic Program Sum Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA605 ACAD_PGM_SEQ_NUM FOCUS='Pgm,Seq' 2
A system-generated sequence number that functions as a logical
key for the student's Academic Program Summary (APS). The
entries in the APS are ordered by Entry and Exit Term.
AA610 COLLEGE REFER TO A 030 FOR VALID VALUES. 3
FOCUS='College'
The college responsible for administering the academic program
of this matriculation.
AA611 AP_DEG REFER TO A 042 FOR VALID VALUES. 4
FOCUS='Degree'
The degree sought in this matriculation.
AA612 MAJOR REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Major'
The student's declared major or grad group, either at the time
of admission or during the most recent term in which the student
was active in this academic program.
AA615 LEVEL FOCUS='Level' 1 30
The level of the matriculated academic program. This defaults
to the level defined for the program on the Program Table.
*
* Change Log: 05/09/97 MM: Deleted Value C
*
VALUES: (BLANK) None
U Undergraduate
G Graduate
P Professional
AA630 CAREER_DFLT FOCUS='Car,Dflt' 2 30
The career defined for this academic program on the Program
Table.
Unless a Career Override is specified, this career, in
conjunction with careers on the student's other matriculations,
controls the accumulation of the student's academic statistics
and the grouping of coursework on the student's transcripts.
* Change Log: 03/27/97 MM Auburn values added
* 05/27/97 MM deleted "MP" value
CONTINUED
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SEGMENT 060 Academic Program Sum Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA630 CAREER_DFLT (CONT) * 12/02/98 RG added "U2" per MHM
* 03/15/99 RG deleted "U2"/added "V" req#6211
* 04/23/99 RG changed desc. of "V" req#6224
* 06/11/99 MM deleted "V"/added "U2" req#6338
* 07/03/02 RE Added PA value Req#8166
VALUES: (BLANK)
G Graduate
U Undergraduate
PA First Prof. - DAud
PV First Prof. - DVM
PP First Prof. - PharmD
U2 Second Undergrad Career
AA631 CAREER REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Career'
The student's career for this matriculation, if other than
the default career defined for the program on the Program
Table. In conjunction with careers on the student's other
matriculations, this career controls the accumulation of
the student's academic statistics and the grouping of course-
work on the student's transcript.
AA635 AP_DEPT REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept'
The department responsible for administering the academic
program of this matriculation. This field defaults to the
department defined for this program on the Program Table.
AA636 CLASS_LEVEL REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Class'
The classification of the student in this academic program
during the most recent active term.
AA640 ENTRY_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Entry,Term'
The first term in which the student is eligible to register
under this matriculation.
AA6Y0 ENTRY_TERM_YYT FOCUS='Entry,Term, YYT' 3
AA642 ENTRY_ACTION FOCUS='Entry,Action' 2 25
A code indicating the admissions source of the student. If the
student has been admitted for the current term (i.e., Entry Term
CONTINUED
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SEGMENT 060 Academic Program Sum Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA642 ENTRY_ACTION (CONT) for the matriculation equals current term), this code will be
preserved as the Entry Type for the matriculation.
*
* Change Log: 07/18/97 PB added 'JE' and 'EA'
* 10/21/97 RP Modified for AU Values
* Delete AJ, AS, GE, LL, RL, RI
* 07/23/98 RP UN Added
*
VALUES: (BLANK) Unknown
AD Regular Admit
AP Special Admit
AT Transfer Admit
DD Admit to Dual Program
EA Early Admits
FR Freshman Admit
GR Graduate Admit
IT Internal Transfer
JE Joint Enrollment
QA Quick Admit
RA Readmitted
UN Unclassified
#CO Continuing Registration
AA643 PREV_SCHOOL PRVSC FOCUS='Previous,School' 7
The School Code of the school last attended by the student.
Refer to the School Index for the correct code.
AA650 EXIT_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Exit,Term'
The last term in which the student is eligible to register
under this matriculation. This field defaults to the term
calculated by the system based on the student's Entry Term
for this matriculation and the Program Years defined on the
Program Table.
AA6Y1 EXIT_TERM_YYT FOCUS='Exit,Term,YYT' 3
AA651 EXIT_ACTION FOCUS='Exit,Action' 2 30
The action which brought about the termination of this
matriculation. This field defaults to the Exit Action defined
on the Exit Action Table for either degree or non-degree
programs.
*
CONTINUED
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SEGMENT 060 Academic Program Sum Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA651 EXIT_ACTION (CONT) * Change Log: 05/07/97 MM Auburn values added
* 07/21/97 PB added "EP"
* 01/04/02 RE Req#7864 added "DE" value
*
VALUES: AE Academic Expulsion
AS Academic Suspension
CT Candidacy Terminated
DD Disciplinary Dismissal
DE Discontinued Enrollment
EG Expected Graduation
EP End of Program
GD Graduation
IT Internal Transfer
LA Leave of Absence
ML Medical Leave of Absence
MR Medical Resignation
WD Withdrew
WR Resignation
AA652 EXIT_REASON FOCUS='Exit,Reason' 2 25
The reason for the exit action. A reason must be supplied
for all exit actions except graduation or expected graduation.
*
* Change Log: 10/21/97 RP Modified for AU Values
* Delete LW
*
VALUES: (BLANK) Unknown
AA Academic Action
CP Compelling Personal Reasons
DA Disciplinary Action
EL Educational Leave
FP Family Problem
FL Transfer: Family leaving area
TC Transfer: Change of career
TD Transfer: Work too difficult
TE Transfer: Work not challenging
TP Transfer: Dissatisfaction with program
TL Transfer: Location or housing problem
TO Transfer: Other reasons/reason unknown
GP Entry into grad or prof school
OS Attending other educational institution
FI Financial
HE Health
CONTINUED
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SEGMENT 060 Academic Program Sum Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA652 EXIT_REASON (CONT)
M Deceased
ML Medical Leave of Absence
NG Non-institution-sponsored program abroad
NR No Reason Given
PS Personal
TS Temporary Academic Suspension (involuntary)
TW Temporary Academic Suspension (voluntary)
TV Travel
WK Work
XX End of Matriculation
AA653 EXIT_DT FOCUS='Exit,Date' 8
The date upon which the exit action becomes effective.
AA655 TERM_EXPCT_RET REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,Expct,Return'
Term this matriculation is expected to resume, if it is
terminating with the expectation of being resumed.
AA6Y2 TERM_EXPCT_RET_YYT FOCUS='Term,Expct,Return,YYT' 3
AA660 CATALOG_TERM FOCUS='Deg,Cat,Term' 5 25 C
The set of catalog requirements under which degree progress
will be measured for this matriculation.
Note: Online entry and display and batch parameter entry is
in YYT format. Data collect and batch transaction entry and
display is in CCYYT format.
*
* Change Log 11/04/97 RP: Terms from 70F through 82F Added
* 01/06/98 RP: Terms from 60F through 69F Added
* 08/03/98 RP: Terms from 60F through 69F Removed
*
VALUES: (BLANK) Not specified
1970F Academic Year 1970-71
1971F Academic Year 1971-72
1972F Academic Year 1972-73
1973F Academic Year 1973-74
1974F Academic Year 1974-75
1975F Academic Year 1975-76
1976F Academic Year 1976-77
1977F Academic Year 1977-78
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 168
SEGMENT 060 Academic Program Sum Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA660 CATALOG_TERM (CONT)
1978F Academic Year 1978-79
1979F Academic Year 1979-80
1980F Academic Year 1980-81
1981F Academic Year 1981-82
1982F Academic Year 1982-83
1983F Academic Year 1983-84
1984F Academic Year 1984-85
1985F Academic Year 1985-86
1986F Academic Year 1986-87
1987F Academic Year 1987-88
1988F Academic Year 1988-89
1989F Academic Year 1989-90
1990F Academic Year 1990-91
1991F Academic Year 1991-92
1992F Academic Year 1992-93
1993F Academic Year 1993-94
1994F Academic Year 1994-95
1995F Academic Year 1995-96
1996F Academic Year 1996-97
1997F Academic Year 1997-98
1998F Academic Year 1998-99
1999F Academic Year 1999-00
2000F Academic Year 2000-01
2001F Academic Year 2001-02
2002F Academic Year 2002-03
2003F Academic Year 2003-04
2004F Academic Year 2004-05
2005F Academic Year 2005-06
2006F Academic Year 2006-07
2007F Academic Year 2007-08
2008F Academic Year 2008-09
2009F Academic Year 2009-10
2010F Academic Year 2010-11
AA6Y3 CATALOG_TERM_YYT FOCUS='Deg,Cat,Term,YYT' 3
AA661 DEG_EXPCT_TERM EXTRM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Deg,Expct,term'
The term in which the student is expected to complete his/her
degree requirements. This data is usually supplied by the
student.
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SEGMENT 060 Academic Program Sum Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA6Y4 DEG_EXPCT_TERM_YYT FOCUS='Deg,Expct,term,YYT' 3
AA662 DEG_CHKOUT_TERM WHEN REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Deg,Ckout,Term'
The term that the preliminary graduation checkout procedure
was performed.
AA6Y5 DEG_CHKOUT_TERM_YYT FOCUS='Deg,Ckout,Term,YYT' 3
AA663 DEG_CHKOUT_STAT DEGCK FOCUS='Deg,Ckout,Stat' 1 25
The status of the student in regard to degree checkout and
graduation. This is used to monitor the student through the
graduation checkout process.
VALUES: (BLANK) Not Applied
1 Filed Degree Application
2 Preliminary Checkout
3 Final Checkout
5 Cleared for Graduation
The following values are maintained by
On Course whenever the student's record
is audited against this program.
#A Requirements Not Completed
#C Final Audit Completed
#I Completed, Work in Progress
AA665 GRADUATION FOCUS='Grad,Code' 1
A code that indicates whether the student has completed
the graduation requirements for this matriculation.
VALUES: (BLANK) No Degree Program Completed
G Degree Program Complete
A Alternate Degree Awarded
AA666 DEG_AWARDED REFER TO A 042 FOR VALID VALUES. 4
FOCUS='Deg,Awd'
The degree actually awarded to the student, if different from
the degree declared for the matriculated program.
AA671 FINAL_ACTION REFER TO AA651 FOR VALID VALUES. 2
FOCUS='Final,Action'
The final termination of this matriculation if the Exit Action
was tentative.
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DATA ELEMENT DEFINITIONS PAGE 170
SEGMENT 060 Academic Program Sum Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA672 FINAL_REASON REFER TO AA652 FOR VALID VALUES. 2
FOCUS='Final,Reason'
The reason for which the Final Action is being taken.
AA673 FINAL_DT FOCUS='Final,Date' 8
The effective date of the Final Action.
AA674 MINOR FOCUS='Minor' 4
The minor declared on the student's admission application.
AA675 APPL_NUM FOCUS='Appl,Num' 1
The application number of the admissions application
controlling this APS entry prior to the student's enrollment.
AA676 AU REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Acad,Unit'
The academic unit associated with the matriculated program.
AA680 GRADE_RULE REFER TO RT312 FOR VALID VALUES. 2
FOCUS='Grade,Rule'
The grade rule that applies to this matriculated program. This
field defaults to the grade rule specified for the program on
the Program Table.
AA682 CLASS_RULE REFER TO AC75D FOR VALID VALUES. 2
FOCUS='Class,rule'
The classification rule that applies to this matriculated
program. This field defaults to the rule specified for the
program on the Program Table.
AA683 AA_RES_STAT FOCUS='Resid,Stat' 1
The student's residency status.
*
* Change Log: 10/21/97 RP Modified for AU Values
* Add C, G, K, L, blank
* Change Default to blank
* 12/11/02 PB Req#8442 del blank/chg def to N
*
DEFAULT: N Non-Resident
VALUES: N Non-Resident
R Resident
C Common Market
G Georgia 9-County
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 171
SEGMENT 060 Academic Program Sum Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA683 AA_RES_STAT (CONT)
K Kentucky Vet-SR&B
L Legacy
AA684 ENR_SW FOCUS='Enrolled,Switch' 1
A flag indicating whether the student actually enrolled for
the entry term specified for the matriculation.
VALUES: (BLANK) Not enrolled
Y Enrolled
AA685 GRAD_HONORS REFER TO RA250 FOR VALID VALUES. 1
FOCUS='Grad,Honors'
This field stores the graduation honors that are either system-
calculated or manually input prior to the actual degree posting.
AA686 GRAD_SPCL_HONORS REFER TO RA236 FOR VALID VALUES. 1
FOCUS='Grad,Spcl,Honors'
This field stores the special graduation honors that are either
calculated or manually input prior to the actual degree posting.
AA687 APS_INSTITUTION FOCUS='Inst' 2
This field holds the code of the originating institution for
an APS entry migrated from the 88.1 SIS. It will aid in the
proper setting of SPE pointers for the SPE migration from 88.1.
After migration has been completed and verified, this field may
be reallocated by the user.
AA688 FAM_ADMIN_GROUP REFER TO SA030 FOR VALID VALUES. 1
FOCUS='FAM,Admin,Group'
The group to which the student belongs for the purpose of
administering financial aid. The system initially supplies
this value when the student's aid application is created, using
the administrative group defined on the Academic Programs Table
for the student's applied-for or existing academic program. If
there is no academic program data for the student, the system
uses your institution's default administrative group, which is
defined on the Administrative Group Table (SAG).
AA699 FILLER 8
DATE RUN 04/08/03 Auburn University REPORT PAGE 173
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DATA ELEMENT DEFINITIONS PAGE 172
SEGMENT 070 BILLING SEGMENT Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements AA700 - AA799: Student Billing Data
AA705 EXTR_IND FOCUS='Ext,Ind' 1 24
A one-character code that identifies the type of account in
Billing/Receivables. If this field is blank, then the account
is a student account.
*
* Change Log: 11/25/97 PB delete 1-5 values, add W value
*
VALUES: (BLANK) Student Account
C Contract Billing
F Faculty Club
W Waiver Account
AA718 PURGE_FLAG FOCUS='Purge,Flag' 1
A flag used to prevent the system from purging detail from the
account.
VALUES: (BLANK) Normal Purging
N Do Not Purge Detail
AA720 BILL_PRINT_FLAG FOCUS='Bill,Print,Flag' 1
A flag used to prevent the system from printing bills for the
account.
VALUES: (BLANK) Normal Billing
S Suspend Billing
P Preliminary Withdrawl
#AA730 APPL_PAYMENT FOCUS='Appl of,Payment' 1
A system-maintained field that determines whether the account
should go through the application of payments process.
VALUES: (BLANK) Not specified
Y Perform application of payments
N Do not perform application of payments
F Future application of payments required
AA735 SELECT_1 FOCUS='Select,Flag 1' 1
User-defined. A definition and values can be assigned to
support the use of a report writer to select various account
populations. This flag is not used by the Billing/Receivables
programs.
*
* Change Log: 10/12/98 PB Req #6029, add 'Y' & 'blank' value
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 173
SEGMENT 070 BILLING SEGMENT Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA735 SELECT_1 (CONT) * 08/14/02 RE Req#8238 Added 'N' value
*
VALUES: (BLANK) Cannot Release Financial Information
N Discuss account with only student in person
Y Okay to Release Financial Information
AA740 SELECT_2 FOCUS='Select,Flag 2' 1
User-defined. A definition and values can be assigned to
support the use of a report writer to select various account
populations. This flag is not used by the Billing/Receivables
programs.
*
* Change Log: 10/12/98 PB Req#6029, add A,B,C,D values
* 10/16/98 RG Corrected values from #6029
* Chg D to W and added blank
*
VALUES: (BLANK) Not In Collections
A Collection Agency
B Bankrupt
C Collection Item
W Write Off
AA745 SELECT_3 FOCUS='Select,Flag 3' 1
User-defined. A definition and values can be assigned to
support the use of a report writer to select various account
populations. This flag is not used by the Billing/Receivables
programs.
AA750 COLLECT_AGNCY FOCUS='Collect,Agency' 6
Name of the agency to which this account has been sent for collection.
*
* Change Log: 03/03/98 PB deleted values, add AU values
* 04/21/98 PB added 'blank' value
*
VALUES: (BLANK) None
BK Bankruptcy
BK-WO Bankruptcy Write-Off
BK-7 Bankruptcy Chapter 7
DTH Death
MA Management Adjustment Bureau
MTLY In House MPP
TBL Todd, Bremer, and Lawson
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SEGMENT 070 BILLING SEGMENT Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA755 COLLECT_DT FOCUS='Collect,Date' 8
Date this account was sent to a collection agency.
AA760 BAD_CHECK_CNTR FOCUS='Bad,Check,Ctr' 1
Number of bad checks received against this account.
#AA765 CURRENT_BAL FOCUS='Current,Balance' 9
System-maintained. The total balance of all detail line
items in the Financial Detail File for the account.
#AA770 DEPOSIT_BAL FOCUS='Deposit,Balance' 9
System-maintained. The remaining balance for deposits.
AA780 AMS_DEFER_AMT FOCUS='Deferred,Amount' 7
The total amount of the student's bill that has been contracted
for deferral. This amount will be divided by the Number of
External Deferred Payments on the BR Installation Specifications
Screen (BIN) to determine the amount due for this plan on the
student's billing statement.
NOTE: This amount is not used by the tuition calculation
process.
AA781 AMS_INSTALL_AMT FOCUS='Installment,Amount' 7
The amount of the monthly installment on the deferred amount. 0003
This amount appears on the student's billing statement after
the Installment Start Date (AA782).
If this amount is less than the amount determined by dividing
the Deferred Amount (AA780) by the Number of External Deferred
Payments on the BR Installation Specifications Screen (BIN),
the remaining balance will be due on the last payment due date.
NOTE: This amount is not used by the tuition calculation
process.
AA782 AMS_BGN_DT TE FOCUS='Deferred,Start,Date' 8
Date on which the current deferral plan began. The student is 0003
liable for payments beginning on this date. The amount due 0003
will appear on the student's billing statement, as of this date. 0003
AA785 SIC_CODE FOCUS='SIC,Code' 3
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 175
SEGMENT 070 BILLING SEGMENT Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AA785 SIC_CODE (CONT) This field is for informational purposes only. If an external
account is a corporation, then the Corporation Code can be
stored here.
AA786 BILL_TEXT_CODE FOCUS='Bill,Text,Code' 2
This field is used to associate user-defined text messages with
the batch billing statement programs (BBB300 + BBB302).
VALUES: (BLANK) Use general message
T1 Message Code T1
T2 Message Code T2
T3 Message Code T3
T4 Message Code T4
T5 Message Code T5
T6 Message Code T6
T7 Message Code T7
T8 Message Code T8
T9 Message Code T9
AA788 BILL_UNIV_CONTACT FOCUS='Univ Contact' 32
If this is a nonstudent account, the person or office
responsible for the account.
AA798 FILLER 14
#AA799 BS_MNTDT FOCUS='Last Date,Activity' 8
System-maintained. The date on which the account last had any
activity. This is the last date on which any changes were
made to either master or detail records.
PLEASE NOTE:
The last activity date may appear with a date value set in
the future due to an account that is put in a "future state".
A "future state" occurs when billing detail transactions are
posted to an account with future effective dates. Program
BBD110 (Application of Credits) will detect that an account
has billing detail transactions with future effective dates
and set the Application of Payments (data element AA730) to
a value of "F", meaning "future applications of payments
required". If the account is set in a "future state",
program BBD120 (Accounting Feed) will not feed those billing
detail transactions (with future effective dates) until
such time as when the future effective dates become current.
*
CONTINUED
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SEGMENT 070 BILLING SEGMENT Attributes File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AA799 BS_MNTDT (CONT) * Change Log: 06/14/99 RG SCT TOS SIIBM950 (SIP041)
* 03/18/03 RE SCT TOS SIIBMD33
*
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DATA ELEMENT DEFINITIONS PAGE 177
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
The System Control File contains various record types
and is used to store files and/or records needed for
various processes in the system.
000 = Call Number Record - Contains one record for each term
on the Course Term File. A unique 5-digit call number
will be assigned by the system to each section created
on the course term file.
001 = Dormitory Inventory - Contains Dorm room attributes
002 = Dormitory Buildings - Contains Dorm bldg attributes
010 = Award Messages - Contains award-specific messages to be
printed on Award Letters.
011 = Award Period Table **
012 = Direct Loan Promissory Note Table **
013 = Disbursement Table **
015 = Administrative Group Table **
016 = Loan Period Table **
017 = Paycode Table **
018 = External File Table **
020 = General Messages - Contains general messages to be printed
on Award Letters.
021 = Direct Lending Batch IDs - Contains the IDs for batches of
Direct Loan records exported to the Direct loan Servicer.
022 = Direct Lending Cash Balance - Contains the Beginning Cash
Balance for reconciliation with the Direct Loan Servicer.
025 = Access Management Control Table - Contains the information
required for registration restrictions for the Web.
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DATA ELEMENT DEFINITIONS PAGE 178
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
027 = Web General Access Record 1 - Contains various implementation
parameters required for the Web Student and Web Faculty
and Advisors products.
029 = Required Admissions Application WEB Pages Table - Contains the
indicators indentifying which pages are required for the
different application types.
030 = Tracking Messages - Contains document- and item-specific
messages to be printed on Missing Information Letters.
033 = Web Admissions Application Fees - Contains the implementation
parameters which determine the criteria and the amounts for
application fees submitted over the Web.
034 = Web General Access Record 2 - Contains various implementation
parameters required for the Web Student and Web Faculty
and Advisors products.
035 = Web Transaction Security - Contains the indicators which enable
or disable transactions from being processed for the Web
Students and Web Faculty and Advisors products.
036 = Web Official Transcript Request - Contains the implementation
parameters for the Web Official Transcript Request.
040 = Batch Header Records - Edited against during batch
maintenance for duplicate batches.
045 = Billing Subcode Grouping
050 = Student Record Control Record
051 = RJE Program Keywords
054 = Term Calendar
055 = Session Calendar
063 = College, Degree and Major Table
070 = Installation Attributes Table
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DATA ELEMENT DEFINITIONS PAGE 179
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
071 = College Attributes Table
072 = Department Attributes Table
073 = Subject Area/Major Table
074 = Academic Career Table
075 = Classification Rules Table
076 = Exit Actions Table
077 = Grade Rule Table
078 = Grade Type Table
079 = Grade Table
080 = Grade Roster Group Table
081 = Admission Goals Table
082 = High School Subject Table
083 = High School Grade Table
084 = PGI Coefficient Table
085 = Decision Status Table
089 = Admission Requirements
090 = Test Identifiers
091 = Loan Rate Table
092 = Enrollment Certification Defaults
093 = Enrollment Certification Header Text
094 = Enrollment Certification Trailer Text
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DATA ELEMENT DEFINITIONS PAGE 180
SEGMENT 000 CTF CALL NUMBER RECO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#ACA00 DELETE_FLAG_CALL_NU M FOCUS='Del,Flg,Call #' 1
This flag is used to delete a CTF (Course Term File) Call
Number record from the System Control File.
VALUES: (BLANK) Do not delete call number record
D Delete call number record
#ACA05 CONTROL_TYPE FOCUS='Rec,Type,Call #' 3
A code indicating what type of system control record this is.
DEFAULT: 000
VALUES: 000 Call number system control record
#ACA10 CALL_NUMBER_TERM REFER TO A 020 FOR VALID VALUES. 5 24 C
FOCUS='Call #,Term'
The academic term of the Course Term records to which
this call number sequence applies.
#ACAY0 CALL_NUM_TERM_YYT FOCUS='Call #,Term,YYT' 3
ACA25 NEXT_CALL_NUMBER FOCUS='Next,Call #' 5
System-maintained. The last call number assigned
to a course section in this term.
DEFAULT: 10000
ACA30 PURGED_FLAG FOCUS='Pur,Flg' 1
A flag indicating whether billing detail data (BD records) for
this term have been summarized into a "balance forward" subcode
and deleted. The system will not permit tuition calculation to
be performed for a term in which this field is non-blank.
VALUES: (BLANK) Billing detail present
P Billing detail purged
ACA35 RATE_TABLE_STATUS FOCUS='Rate,Tabl,Stat' 1
Indicates the condition of Tuition and Fee rate tables for
this term.
Enter an '*' in this field to change an existing record to
modeling status.
DEFAULT: M Modeling Status
VALUES: M Modeling Status
Tables not available for live calculation
A Active Status
DATE RUN 04/08/03 Auburn University REPORT PAGE 182
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DATA ELEMENT DEFINITIONS PAGE 181
SEGMENT 000 CTF CALL NUMBER RECO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ACA36 TABLE_CONTROL_IR REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Tabl,Ctl IR'
Indicates the record qualifier defined for the Institutional
Tuition Rate data. This value may not be altered if rate data
exists.
ACA37 REQUIRED_ACTION_IR FOCUS='Rqrd,Act IR' 1
If a value for ACA36 has been specified, this field controls
whether or not a blank value for the field indicated by ACA36
will be permitted.
VALUES: (BLANK) Blank value permitted
Y Non-blank value required
ACA39 TABLE_CONTROL_CR REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Tabl,Ctl CR'
Indicates the record qualifier defined for the Course Tuition
Rate data. This value may not be altered if rate data exists.
ACA40 REQUIRED_ACTION_CR REFER TO ACA37 FOR VALID VALUES. 1
FOCUS='Rqrd,Act CR'
If a value for ACA39 has been specified, this field controls
whether or not a blank value for the field indicated by ACA39
will be permitted.
ACA42 TABLE_CONTROL_CF REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Tabl,Ctl CF'
Indicates the record qualifier defined for the Course Fee rates.
This value may not be altered if rate data exists.
ACA43 REQUIRED_ACTION_CF REFER TO ACA37 FOR VALID VALUES. 1
FOCUS='Rqrd,Act CF'
If a value for ACA42 has been specified, this field controls
whether or not a blank value for the field indicated by ACA42
will be permitted.
ACA45 TABLE_CONTROL_FE REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Tabl,Ctl FE'
Indicates the record qualifier defined for the Institutional
Fees Rate data. This value may not be altered if rate data exists
ACA46 REQUIRED_ACTION_FE REFER TO ACA37 FOR VALID VALUES. 1
FOCUS='Rqrd,Act FE'
If a value for ACA45 has been specified, this field controls
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 183
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 182
SEGMENT 000 CTF CALL NUMBER RECO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ACA46 REQUIRED_ACTION_FE (CONT) whether or not a blank value for the field indicated by ACA45
will be permitted.
#ACA95 AC_MNTDT FOCUS='Call No,Maint,Date' 8
System-maintained. The date on which this call number record
was last maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 184
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DATA ELEMENT DEFINITIONS PAGE 183
SEGMENT 001 Dormitory Inventory SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ACB00 DORM_INVENTRY_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Dorm,Del'
This flag is used to delete a Dorm Inventory record from the
System Control File.
#ACB05 RECORD_TYPE_DORM_INV FOCUS='Rec,Type,Dorm' 3
A code indicating the type of System Control record.
DEFAULT: 001 Dormitory Inventory
VALUES: 001 Dormitory Inventory
#ACB15 DORM_CODE FOCUS='Dorm,Code' 5 20
The code that identifies the residence hall to which this record
pertains.
VALUES: (BLANK)
COPLY Copley Hall
DARN Darnell Hall
HARB Harbor Hall
XAVR Xavier
ALUM Alumni Village
NORTH North Hall
NEVL Nevelle Hall
RIDER Rider Hall
RYAN Ryan Hall
SOUTH South Hall
#ACB20 DORM_ROOM FOCUS='Dorm,Room' 6
An alphanumeric ID that identifies a possible room assignment
within the dorm. If the room is intended for multiple occupancy,
each occupancy can be identified by a unique Dorm Room ID.
ACB25 DORM_PO_BOX_NUMBER FOCUS='Dorm,PO Box' 5
The Post Office box number assigned to the Dorm Room ID.
ACB30 DORM_BOX_COMBINATION FOCUS='Dorm,PO box,Comb' 10
The lock combination of the Post Office box assigned to the Dorm
Room ID.
ACB35 DORM_PHONE FOCUS='Dorm Phone' 7
The telephone number assigned to the Dorm Room ID.
ACB40 DORM_ROOM_TYPE FOCUS='Dorm,Room,Type' 1 25
The type of occupancy for which the dorm room is intended.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 185
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 184
SEGMENT 001 Dormitory Inventory SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ACB40 DORM_ROOM_TYPE (CONT)
VALUES: 1 Single
2 Double
3 Studio
4 3 & 4 Person Suite
5 5 Person Suite
6 6 Person Suite
7 Apartment
8 Special
T Triple
Q Quad
A 1 Bedroom Apartment
B 2 Bedroom Apartment
C 3 Bedroom Apartment
L Large room
ACB45 DORM_START_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Dorm,Start,Term'
The first term in which this dorm room will be available for
for assignment.
ACBY0 DORM_START_TERM_YYT FOCUS='Dorm,Start,Term,YYT' 3
ACB50 DORM_STOP_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Dorm,Stop,Term'
The last term in which this dorm room will be available for
assignment.
ACBY1 DORM_STOP_TERM_YYT FOCUS='Dorm,Stop,Term,YYT' 3
ACB51 DORM FLOOR A code to identify each floor in the dorm building. 2 10
VALUES: (BLANK) Not Specified
01 1st Floor
02 2nd Floor
03 3rd Floor
04 4th Floor
05 5th Floor
06 6th Floor
07 7th Floor
08 8th Floor
09 9th Floor
10 10th Floor
11 11th Floor
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 186
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 185
SEGMENT 001 Dormitory Inventory SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ACB51 DORM FLOOR (CONT)
12 12th Floor
13 13th Floor
14 14th Floor
15 15th Floor
16 16th Floor
17 17th Floor
18 18th Floor
19 19th Floor
20 20th Floor
#ACB59 MAINT_DATE_DORM_INV FOCUS='Dorm,Mntdt' 8
System-maintained. The date on which this Dorm Inventory record
was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 187
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 186
SEGMENT 002 Dormitory Buildings SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ACB60 DORM_BLDG_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Dorm,Bldg,Del'
A flag used to delete a Dorm Building record from the System
Control File.
#ACB63 RECORD_TYPE_DORM_BLD G FOCUS='Rec Type,Dorm Bldg' 3
A code indicating the type of System Control record.
DEFAULT: 002 Dormitory Buildings
VALUES: 002 Dormitory Buildings
#ACB70 DORM_BLDG_CODE REFER TO ACB15 FOR VALID VALUES. 5 20
FOCUS='Dorm,Bldg,Code'
A code that identifies a specific residence hall. This is used
as the first line in local addresses generated by the system
(program ABA170) from the dorm addresses.
ACB75 DORM_2nd_LINE_ADDR FOCUS='Dorm,Addr 2' 19
The line to be used by the system (program ABA170) as the second
line in local addresses generated from the dorm address.
ACB80 DORM_CITY FOCUS='Dorm City' 20
The city to be used in the mailing address for students in the
dorm.
ACB85 DORM_STATE REFER TO A 064 FOR VALID VALUES. 2
FOCUS='Sorm,State'
The state to be used in the mailing address for students in the
dorm.
ACB90 DORM_ZIP FOCUS='Dorm Zip' 9
The zip code to be used in the mailing address for students in
the dorm.
ACB95 DORM_AREA_CODE FOCUS='Dorm,Area, Code' 3
The area code for telephones in this dorm.
RANGES: 100-899
ACB96 DORM CAMPUS AREA The area of the campus in which a building may be located or for 2 15
which an applicant may specify a preference.
VALUES: (BLANK) Not Specified
W West Campus
E East Campus
CONTINUED
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TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 187
SEGMENT 002 Dormitory Buildings SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ACB96 DORM CAMPUS AREA (CONT)
NC North Central
SC South Central
L Laird
#ACB99 MAINT_DATE_DORM_BLD G FOCUS='Dorm Bldg, Mntdt' 8
System-maintained. The date on which this Dorm Building record
was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 189
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 188
SEGMENT 010 FAM Award Messages SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC100 DELETE_FLAG_AWD_MSG FOCUS='Awd,Msg,Del' 1
A flag used to delete a FAM Award Message record from the
System Control File.
VALUES: (BLANK) Do not delete
D Delete Record
#AC105 RECORD_TYPE_AWD FOCUS='Awd,Rec,Type' 3
A code indicating the type of System Control record.
DEFAULT: 010
VALUES: 010 Award Message System Control Record
#AC110 MESSAGE_ID_AWD FOCUS='Awd,Msg,ID' 3
A three-character code for a specific award message to be
printed on the Financial Aid Notification Letter (SBA520).
#AC120 MESSAGE_LINE_AWD FOCUS='Awd,Msg,Line' 1
The line number of this line of text in the award message.
The award message can have up to 10 lines, with up to 60
characters per line.
RANGES: 0-9
AC125 MESSAGE_AWD FOCUS='Award Message' 65
The text for this line in the message. The award message can
have up to 10 lines. Each line can have up to 65 characters.
#AC129 MAINT_DATE_AWD FOCUS='Awd Mntdt' 8
The date on which the FAM award message was last updated. It is
system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 190
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 189
SEGMENT 011 FAM Award Period SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** The Award Period Table defines, for each award year, the **
** award decision periods used in your institution. Each **
** entry describes one award period. This includes the award **
** period name, information about the award period's **
** position in time, and the FAM Administrative Groups (up to **
** ten) which use the award period. **
** **
** Each award year, a new set of award periods must be added **
** to the table. It is necessary to keep award periods from a **
** past award year on the table until the award year is purged **
** from the FAM master files. **
** **
******************************************************************
AC13A DELETE_FLAG_AWARD_P D REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Awpd,Del'
This flag is used to delete an Award Period table entry from
the System Control File.
#AC13B AWARD_PERIOD_RECORD TYPE FOCUS='Awpd,Rec,Type' 3
A code indicating the type of System Control record.
DEFAULT: 011 FAM Award Period table entry
VALUES: 011 FAM Award Period table entry
#AC13D AWARD_PERIOD_ID FOCUS='Awpd, ID' 5 25 C
A code that uniquely identifies the Award Period within its
award year.
*Change log: 04/06/00 RE: sct tos SIIBMA69 (sip173)
*
Note: Online entry and display and batch parameter entry is
in YYX format, where YY is the calendar year and X is the award
period. Data collect and batch transaction entry and display
is in CCYYX format, where CCYY is the calendar year, including
the century.
VALUES: 1983A Academic Yr, 1982-83
1983S Summer, 1983
1984A Academic Yr, 1983-84
1984S Summer, 1984
1985A Academic Yr, 1984-85
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 191
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 190
SEGMENT 011 FAM Award Period SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC13D AWARD_PERIOD_ID (CONT)
1985S Summer, 1985
1986A Academic Yr, 1985-86
1986S Summer, 1986
1987A Academic Yr, 1986-87
1987S Summer, 1987
1988A Academic Yr, 1987-88
1988S Summer, 1988
1989A Academic Yr, 1988-89
1989S Summer, 1989
1990A Academic Yr, 1989-90
1990S Summer, 1990
1991A Academic Yr, 1990-91
1991S Summer, 1991
1991Y Academic Yr, 1990-91 (Monthly Disbursement)
1991Z Summer, 1991 (Monthly Disbursement)
1992A Academic Yr, 1991-92
1992S Summer, 1992
1992Y Academic Yr, 1991-92 (Monthly Disbursement)
1992Z Summer, 1992 (Monthly Disbursement)
1993A Academic Yr, 1992-93
1993S Summer, 1993
1993Y Academic Yr, 1992-93 (Monthly Disbursement)
1993Z Summer, 1993 (Monthly Disbursement)
1994A Academic Yr, 1993-94
1994S Summer, 1994
1994Y Academic Yr, 1993-94 (Monthly Disbursement)
1994Z Summer, 1994 (Monthly Disbursement)
1995A Academic Yr, 1994-95
1995S Summer, 1995
1995Y Academic Yr, 1994-95 (Monthly Disbursement)
1995Z Summer, 1995 (Monthly Disbursement)
1996A Academic Yr, 1995-96
1996S Summer, 1996
1996Y Academic Yr, 1995-96 (Monthly Disbursement)
1996Z Summer, 1996 (Monthly Disbursement)
1997A Academic Yr, 1996-97
1997S Summer, 1997
1997Y Academic Yr 1996-97 (Monthly Disbursement)
1997Z Summer, 1997 (Monthly Disbursement)
1998A Academic Yr, 1997-98
1998S Summer, 1998
1998Y Academic Yr 1997-98 (Monthly Disbursement)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 192
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 191
SEGMENT 011 FAM Award Period SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC13D AWARD_PERIOD_ID (CONT)
1998Z Summer, 1998 (Monthly Disbursement)
1999A Academic Yr, 1998-99
1999S Summer, 1999
1999Y Academic Yr, 1998-99 (Monthly Disbursement)
1999Z Summer, 1999 (Monthly Disbursement)
2000A Academic Yr, 1999-00
2000S Summer, 2000
2000Y Academic Yr, 1999-00 (Monthly Disbursement)
2000Z Summer, 2000 (Monthly Disbursement)
2001A Academic Yr, 2000-01
2001S Summer, 2001
2001Y Academic Yr, 2000-01 (Monthly Disbursement)
2001Z Summer, 2001 (Monthly Disbursement)
2002A Academic Yr, 2001-02
2002S Summer, 2002
2002Y Academic Yr, 2001-02 (Monthly Disbursement)
2002Z Summer, 2002 (Monthly Disbursement)
2003A Academic Yr, 2002-03
2003S Summer, 2003
2003Y Academic Yr, 2002-03 (Monthly Disbursement)
2003Z Summer, 2003 (Monthly Disbursement)
2004A Academic Yr, 2003-04
2004S Summer, 2004
2004Y Academic Yr, 2003-04 (Monthly Disbursement)
2004Z Summer, 2004 (Monthly Disbursement)
2005A Academic Yr, 2004-05
2005S Summer, 2005
2005Y Academic Yr, 2004-05 (Monthly Disbursement)
2005Z Summer, 2005 (Monthly Disbursement)
2006A Academic Yr, 2005-06
2006S Summer, 2006
2006Y Academic Yr, 2005-06 (Monthly Disbursement)
2006Z Summer, 2006 (Monthly Disbursement)
2007A Academic Yr, 2006-07
2007S Summer, 2007
2007Y Academic Yr 2006-07 (Monthly Disbursement)
2007Z Summer, 2007 (Monthly Disbursement)
2008A Academic Yr, 2007-08
2008S Summer, 2008
2008Y Academic Yr 2007-08 (Monthly Disbursement)
2008Z Summer, 2008 (Monthly Disbursement)
2009A Academic Yr, 2008-09
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 193
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 192
SEGMENT 011 FAM Award Period SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC13D AWARD_PERIOD_ID (CONT)
2009S Summer, 2009
2009Y Academic Yr, 2008-09 (Monthly Disbursement)
2009Z Summer, 2009 (Monthly Disbursement)
2010A Academic Yr, 2009-10
2010S Summer, 2010
2010Y Academic Yr, 2009-10 (Monthly Disbursement)
2010Z Summer, 2010 (Monthly Disbursement)
AC1Y0 AWARD_PERIOD_YYT FOCUS='Awpd, YYT' 3
AC13E AWARD_PERIOD_AWD_YR FOCUS='Awpd,Year' 4
The award year in which the award period falls.
AC13F AWD_PER_AWD_YR_POS FOCUS='Awpd,Pos' 2
The ordinal position of the award period in the award year.
AC13G AWARD_PERIOD_PRIMARY FOCUS='Awpd,Pri' 1
A flag indicating whether the award period is the primary
award period for the award year.
DEFAULT: N No
VALUES: N No
Y Yes
AC13H AWD_PER_ADMGRP_1 REFER TO SA030 FOR VALID VALUES. 1 24
FOCUS='Awpd,Adgp 1'
A Financial Aid Administrative Group that uses the award period.
AC13I AWD_PER_ADMGRP_2 REFER TO SA030 FOR VALID VALUES. 1 24
FOCUS='Awpd,Adgp 2'
A Financial Aid Administrative Group that uses the award period.
AC13J AWD_PER_ADMGRP_3 REFER TO SA030 FOR VALID VALUES. 1 24
FOCUS='Awpd,Adgp 3'
A Financial Aid Administrative Group that uses the award period.
AC13K AWD_PER_ADMGRP_4 REFER TO SA030 FOR VALID VALUES. 1 24
FOCUS='Awpd,Adgp 4'
A Financial Aid Administrative Group that uses the award period.
AC13L AWD_PER_ADMGRP_5 REFER TO SA030 FOR VALID VALUES. 1 24
FOCUS='Awpd,Adgp 5'
A Financial Aid Administrative Group that uses the award period.
DATE RUN 04/08/03 Auburn University REPORT PAGE 194
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 193
SEGMENT 011 FAM Award Period SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC13M AWD_PER_ADMGRP_6 REFER TO SA030 FOR VALID VALUES. 1 24
FOCUS='Awpd,Adgp 6'
A Financial Aid Administrative Group that uses the award period.
AC13N AWD_PER_ADMGRP_7 REFER TO SA030 FOR VALID VALUES. 1 24
FOCUS='Awpd,Adgp 7'
A Financial Aid Administrative Group that uses the award period.
AC13O AWD_PER_ADMGRP_8 REFER TO SA030 FOR VALID VALUES. 1 24
FOCUS='Awpd,Adgp 8'
A Financial Aid Administrative Group that uses the award period.
AC13P AWD_PER_ADMGRP_9 REFER TO SA030 FOR VALID VALUES. 1 24
FOCUS='Awpd,Adgp 9'
A Financial Aid Administrative Group that uses the award period.
AC13Q AWD_PER_ADMGRP_10 REFER TO SA030 FOR VALID VALUES. 1 24
FOCUS='Awpd,Adgp 10'
A Financial Aid Administrative Group that uses the award period.
#AC13Z MAINT_DATE_AWARD_PD REC. FOCUS='Awpd,Mntdt' 8
The date on which this Award Period Table entry was last
updated. It is system-maintained.
*
* Change Log: 06/14/99 RG SCT TOS SIIBM950 (SIP041)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 195
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 194
SEGMENT 012 FAM DL Prom Note Tab SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** The Direct Loan Promissory Note Table defines, for each **
** award year, the appropriate subsidized and unsubsidized **
** fund codes to be assigned to each Master Promissory Note. **
** **
** New entries must be added to the table each year before **
** processing is to begin for a new award year. It is **
** necessary to keep in the table subsidized and unsubsidized **
** fund codes for award years in which loan Master Promissory **
** Note information may still be entered. **
** **
******************************************************************
AC12A DELETE_FLAG_DL_PN REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Dl Pn,Del'
RECORD COPY NAME='AC-DEL-FLAG'
This flag is used to delete a Promissory Note record from the
System Control File.
#AC12B DL_PN_TABLE_REC_TY FOCUS='Dl Pn,Rec,Type' 3
RECORD COPY NAME='AC-REC-TYPE'
A code indicating the type of System Control record.
DEFAULT: 012 Promissory Note Table entry
VALUES: 012 Promissory Note Table entry
#AC12C DL_PN_YR FOCUS='Dl Pn,Year' 4 C
RECORD COPY NAME='AC-PN-AWD-YR'
The award year in which the promissory note falls.
AC12Y DL_PN_YR_YY FOCUS='Dl Pn,Year,YY' 2
RECORD COPY NAME='AC-PN-AWD-YY'
AC12D DL_PN_SUB_CD1 FOCUS='Dl Pn,Sub,Code1' 5
RECORD COPY NAME='AC-PN-SUB (1)'
A five-digit code used to identify the subsidized fund code for
direct loan promissory note #1.
AC12E DL_PN_UNSUB_CD1 FOCUS='Dl Pn,Unsub,Code1' 5
RECORD COPY NAME='AC-PN-UNSUB (1)'
A five-digit code used to identify the unsubsidized fund code for
direct loan promissory note #1.
DATE RUN 04/08/03 Auburn University REPORT PAGE 196
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 195
SEGMENT 012 FAM DL Prom Note Tab SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC12F DL_PN_SUB_CD2 FOCUS='Dl Pn,Sub,Code2' 5
RECORD COPY NAME='AC-PN-SUB (2)'
A five-digit code used to identify the subsidized fund code for
direct loan promissory note #2.
AC12G DL_PN_UNSUB_CD2 FOCUS='Dl Pn,Unsub,Code2' 5
RECORD COPY NAME='AC-PN-UNSUB (2)'
A five-digit code used to identify the unsubsidized fund code for
direct loan promissory note #2.
AC12H DL_PN_SUB_CD3 FOCUS='Dl Pn,Sub,Code3' 5
RECORD COPY NAME='AC-PN-SUB (3)'
A five-digit code used to identify the subsidized fund code for
direct loan promissory note #3.
AC12I DL_PN_UNSUB_CD3 FOCUS='Dl Pn,Unsub,Code3' 5
RECORD COPY NAME='AC-PN-UNSUB (3)'
A five-digit code used to identify the unsubsidized fund code for
direct loan promissory note #3.
AC12J DL_PN_SUB_CD4 FOCUS='Dl Pn,Sub,Code4' 5
RECORD COPY NAME='AC-PN-SUB (4)'
A five-digit code used to identify the subsidized fund code for
direct loan promissory note #4.
AC12K DL_PN_UNSUB_CD4 RECORD COPY NAME='AC-PN-UNSUB (4)' 5
FOCUS='Dl Pn,Unsub,Code4'
A five-digit code used to identify the unsubsidized fund code for
direct loan promissory note #4.
AC12L DL_PN_SUB_CD5 FOCUS='Dl Pn,Sub,Code5' 5
RECORD COPY NAME='AC-PN-SUB (5)'
A five-digit code used to identify the subsidized fund code for
direct loan promissory note #5.
AC12M DL_PN_UNSUB_CD5 FOCUS='Dl Pn,Unsub,Code5' 5
RECORD COPY NAME='AC-PN-UNSUB (5)'
A five-digit code used to identify the unsubsidized fund code for
direct loan promissory note #5.
AC12N DL_PN_SUB_CD6 FOCUS='Dl Pn,Sub,Code6' 5
RECORD COPY NAME='AC-PN-SUB (6)'
A five-digit code used to identify the subsidized fund code for
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 197
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 196
SEGMENT 012 FAM DL Prom Note Tab SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC12N DL_PN_SUB_CD6 (CONT) direct loan promissory note #6.
AC12O DL_PN_UNSUB_CD6 FOCUS='Dl Pn,Unsub,Code6' 5
RECORD COPY NAME='AC-PN-UNSUB (6)'
A five-digit code used to identify the unsubsidized fund code for
direct loan promissory note #6.
AC12P DL_PN_SUB_CD7 FOCUS='Dl Pn,Sub,Code7' 5
RECORD COPY NAME='AC-PN-SUB (7)'
A five-digit code used to identify the subsidized fund code for
direct loan promissory note #7.
AC12Q DL_PN_UNSUB_CD7 FOCUS='Dl Pn,Unsub,Code7' 5
RECORD COPY NAME='AC-PN-UNSUB (7)'
A five-digit code used to identify the unsubsidized fund code for
direct loan promissory note #7.
AC12R DL_PN_SUB_CD8 FOCUS='Dl Pn,Sub,Code8' 5
RECORD COPY NAME='AC-PN-SUB (8)'
A five-digit code used to identify the subsidized fund code for
direct loan promissory note #8.
AC12S DL_PN_UNSUB_CD8 FOCUS='Dl Pn,Unsub,Code8' 5
RECORD COPY NAME='AC-PN-UNSUB (8)'
A five-digit code used to identify the unsubsidized fund code for
direct loan promissory note #8.
AC12T DL_PN_SUB_CD9 FOCUS='Dl Pn,Sub,Code9' 5
RECORD COPY NAME='AC-PN-SUB (9)'
A five-digit code used to identify the subsidized fund code for
direct loan promissory note #9.
AC12U DL_PN_UNSUB_CD9 FOCUS='Dl Pn,Unsub,Code9' 5
RECORD COPY NAME='AC-PN-UNSUB (9)'
A five-digit code used to identify the unsubsidized fund code for
direct loan promissory note #9.
#AC12Z MAINT_DATE_DL_PN FOCUS='Dl Pn,Mnt Dt' 8
RECORD COPY NAME='AC-MAINT-DT'
The date on which this Direct Loan Promissory Note Table entry was
last updated. It is system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 198
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 197
SEGMENT 013 FAM Disbursement SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** The Disbursement Table defines the various disbursement **
** schedules in use at your institution. Each entry defines **
** one disbursement schedule for a specific award year. This **
** includes each individual disbursement within the schedule, **
** its name, its position in time, and the term to be checked **
** for enrollment status. A maximum of 12 disbursements are **
** permitted per disbursement schedule. **
** **
** New entries must be added to the table each year before **
** processing can begin for a new award year. It is necessary **
** to keep on the table disbursements for award years which **
** have not been purged from the FAM master files. **
** **
******************************************************************
AC14A DELETE_FLAG_DISB REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Disb,Del'
This flag is used to delete a Disbursement record from the
System Control File.
#AC14B DISB_TABLE_RECORD_TY PE FOCUS='Disb,Rec,Type' 3
A code indicating the type of System Control record.
DEFAULT: 013 FAM Disbursement Table entry
VALUES: 013 FAM Disbursement Table entry
AC14D DISB_SCHEDULE FOCUS='Disb,Schd' 2
The code identifying the Disbursement Schedule that contains the
disbursement. A Disbursement Schedule represents a set of
fiscal and financial aid information needed in order to make
individual disbursements.
VALUES: UM Undergraduate Main Campus
01 1 disbursement
02 2 disbursements
03 3 disbursements
04 4 disbursements
12 12 disbursements
#AC14E DISB_ID FOCUS='Disb, ID' 5 C
A code that uniquely identifies the individual disbursement.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 199
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SEGMENT 013 FAM Disbursement SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC14E DISB_ID (CONT) Note: Online entry and display and batch parameter entry is in
YYX format. Data collect and batch transaction entry and display
is in CCYYX format.
VALUES: 19831
19832
19833
19834
19835
19836
19837
19838
19839
19841
19842
19843
19844
19845
19846
19847
19848
19849
19851
19852
19853
19854
19855
19856
19857
19858
19859
1985A
1985B
1985C
19861
19862
19863
19864
19865
19866
19867
19868
19869
1986A
CONTINUED
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TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 199
SEGMENT 013 FAM Disbursement SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC14E DISB_ID (CONT)
1986B
1986C
19871
19872
19873
19874
19875
19876
19877
19878
19879
1987A
1987B
1987C
19881
19882
19883
19884
19885
19886
19887
19888
19889
1988A
1988B
1988C
19891
19892
19893
19894
19895
19896
19897
19898
19899
1989A
1989B
1989C
19901
19902
19903
19904
CONTINUED
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TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 200
SEGMENT 013 FAM Disbursement SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC14E DISB_ID (CONT)
19905
19906
19907
19908
19909
1990A
1990B
1990C
19911
19912
19913
19914
19915
19916
19917
19918
19919
1991A
1991B
1991C
1991D
1991E
1991F
1991G
1991H
1991I
1991J
1991K
1991L
19921
19922
19923
19924
19925
19926
19927
19928
19929
1992A
1992B
1992C
1992D
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 202
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 201
SEGMENT 013 FAM Disbursement SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC14E DISB_ID (CONT)
1992E
1992F
1992G
1992H
1992I
1992J
1992K
1992L
19931
19932
19933
19934
19935
19936
19937
19938
19939
1993A
1993B
1993C
1993D
1993E
1993F
1993G
1993H
1993I
1993J
1993K
1993L
19941
19942
19943
19944
19945
19946
19947
19948
19949
1994A
1994B
1994C
1994D
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 203
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 202
SEGMENT 013 FAM Disbursement SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC14E DISB_ID (CONT)
1994E
1994F
1994G
1994H
1994I
1994J
1994K
1994L
19951
19952
19953
19954
19955
19956
19957
19958
19959
1995A
1995B
1995C
1995D
1995E
1995F
1995G
1995H
1995I
1995J
1995K
1995L
19961
19962
19963
19964
19965
19966
19967
19968
19969
1996A
1996B
1996C
1996D
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 204
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 203
SEGMENT 013 FAM Disbursement SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC14E DISB_ID (CONT)
1996E
1996F
1996G
1996H
1996I
1996J
1996K
1996L
19971
19972
19973
19974
19975
19976
19977
19978
19979
1997A
1997B
1997C
1997D
1997E
1997F
1997G
1997H
1997I
1997J
1997K
1997L
19981
19982
19983
19984
19985
19986
19987
19988
19989
1998A
1998B
1998C
1998D
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 205
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 204
SEGMENT 013 FAM Disbursement SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC14E DISB_ID (CONT)
1998E
1998F
1998G
1998H
1998I
1998J
1998K
1998L
19991
19992
19993
19994
19995
19996
19997
19998
19999
1999A
1999B
1999C
1999D
1999E
1999F
1999G
1999H
1999I
1999J
1999K
1999L
20001
20002
20003
20004
20005
20006
20007
20008
20009
2000A
2000B
2000C
2000D
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 206
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 205
SEGMENT 013 FAM Disbursement SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC14E DISB_ID (CONT)
2000E
2000F
2000G
2000H
2000I
2000J
2000K
2000L
20011
20012
20013
20014
20015
20016
20017
20018
20019
2001A
2001B
2001C
2001D
2001E
2001F
2001G
2001H
2001I
2001J
2001K
2001L
20021
20022
20023
20024
20025
20026
20027
20028
20029
2002A
2002B
2002C
2002D
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 207
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 206
SEGMENT 013 FAM Disbursement SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC14E DISB_ID (CONT)
2002E
2002F
2002G
2002H
2002I
2002J
2002K
2002L
20031
20032
20033
20034
20035
20036
20037
20038
20039
2003A
2003B
2003C
2003D
2003E
2003F
2003G
2003H
2003I
2003J
2003K
2003L
20041
20042
20043
20044
20045
20046
20047
20048
20049
2004A
2004B
2004C
2004D
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 208
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 207
SEGMENT 013 FAM Disbursement SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC14E DISB_ID (CONT)
2004E
2004F
2004G
2004H
2004I
2004J
2004K
2004L
20051
20052
20053
20054
20055
20056
20057
20058
20059
2005A
2005B
2005C
2005D
2005E
2005F
2005G
2005H
2005I
2005J
2005K
2005L
20061
20062
20063
20064
20065
20066
20067
20068
20069
2006A
2006B
2006C
2006D
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 209
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 208
SEGMENT 013 FAM Disbursement SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC14E DISB_ID (CONT)
2006E
2006F
2006G
2006H
2006I
2006J
2006K
2006L
20071
20072
20073
20074
20075
20076
20077
20078
20079
2007A
2007B
2007C
2007D
2007E
2007F
2007G
2007H
2007I
2007J
2007K
2007L
20081
20082
20083
20084
20085
20086
20087
20088
20089
2008A
2008B
2008C
2008D
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 210
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 209
SEGMENT 013 FAM Disbursement SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC14E DISB_ID (CONT)
2008E
2008F
2008G
2008H
2008I
2008J
2008K
2008L
20091
20092
20093
20094
20095
20096
20097
20098
20099
2009A
2009B
2009C
2009D
2009E
2009F
2009G
2009H
2009I
2009J
2009K
2009L
20101
20102
20103
20104
20105
20106
20107
20108
20109
2010A
2010B
2010C
2010D
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 211
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 210
SEGMENT 013 FAM Disbursement SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC14E DISB_ID (CONT)
2010E
2010F
2010G
2010H
2010I
2010J
2010K
2010L
AC1Y1 DISB_ID_YYT FOCUS='Disb, ID,YYT' 3
AC14F DISB_NAME FOCUS='Disb Name' 10
The disbursement name to appear on reports.
AC14G DISB_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Disb,Term'
The academic term to be accessed when checking a student's
enrollment status.
AC1Y2 DISB_TERM_YYT FOCUS='Disb,Term,YYT' 3
AC14H DISB_AWARD_PERIOD REFER TO AC13D FOR VALID VALUES. 5 C
FOCUS='Disb,Awpd'
The award period that contains the disbursement.
AC1Y3 DISB_AWARD_PER_YYT FOCUS='Disb,Awpd,YYT' 3
AC14I DISB_AWARD_PERIOD_PO S FOCUS='Disb,Awpd,Pos' 2
The ordinal position of the disbursement in the award period.
AC14J DISB_AWARD_YEAR REFER TO AC13E FOR VALID VALUES. 4
FOCUS='Disb,Awd Yr'
The award year during which the disbursement is made.
AC14K DISB_AWARD_YEAR_POS REFER TO AC13F FOR VALID VALUES. 2
FOCUS='Disb,Awd Yr,Pos'
The ordinal position of the disbursement within the award year.
AC14L DISB_MONTH FOCUS='Disb,Month' 2
The calendar month in which the disbursement is made. This is
used in Pell reporting.
DATE RUN 04/08/03 Auburn University REPORT PAGE 212
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 211
SEGMENT 013 FAM Disbursement SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC14M DISB_CALENDAR_YEAR FOCUS='Disb,Cal Yr' 4
The calendar year in which the disbursement is made.
AC14N DISB_CALENDAR_YR_POS FOCUS='Disb,Cal Yr,Pos' 2
The ordinal position of the disbursement within the calendar
year.
AC14O DISB_FISCAL_YEAR FOCUS='Disb,Fis Yr' 4
The fiscal year in which the disbursement is made.
AC14P DISB_FISCAL_YR_POS FOCUS='Disb,Fis Yr,Pos' 2
The ordinal position of the disbursement within the fiscal year.
AC14Q DISB_REPORT_YEAR FOCUS='Disb,Rpt Yr' 4
The report year in which the disbursement is made.
AC14R DISB_REPORT_YR_POS FOCUS='Disb,Rpt Yr,Pos' 2
The ordinal position of the disbursement within the report year.
AC14S DISB_PAY_DATE FOCUS='Disb,Pay Dt' 8
The earliest date on which an actual disbursement can be made.
If not specified, the earliest Session Begin Date for the
academic term associated with the disbursement will be used.
Session Begin Date is defined on the Term Calendar Table (Screen CAL.)
#AC14Z MAINT_DATE_DISBURSM T REC FOCUS='Disb date' 8
The date on which this Disbursement Table entry was last
updated. It is system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 213
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 212
SEGMENT 015 FAM Administrative G SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** The FAM Administrative Group Table defines groups which are **
** established for the purpose of administering financial aid **
** within your institution. **
** **
** Each entry in the table describes one Administrative Group. **
** It includes the Pell Entity Number, the Pell Type, and the **
** Disbursement Schedule used by the group. It also includes **
** the minimum statuses that students in the group must attain **
** before they can be included in various FAM real-time and **
** batch processes. **
** **
******************************************************************
AC140 DELETE_FLAG_ADMIN_G ROUP REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Adgp,Del'
This flag is used to delete a FAM Administrative Group Table
entry from the System Control File.
#AC141 ADMINISTRATIVE_GRP_R EC TY FOCUS='Adgp,Rec Typ' 3
A code indicating the type of System Control record.
DEFAULT: 015 FAM Administrative Group Table entry
VALUES: 015 FAM Administrative Group Table entry
AC143 FAM_ADMIN_GROUP REFER TO SA030 FOR VALID VALUES. 1 24
FOCUS='Adgp'
A grouping of students for the purpose of administering
financial aid based on characteristics in common. These include
the disbursement schedule used by their academic programs, the
Pell Type, the Pell Entity Number, and the student statuses
required to process their applications, award, and disburse aid.
AC144 FAM_ADMIN_GRP_DEFAUL T FOCUS='Adgp,Dflt' 1 20
A flag indicating whether the FAM Administrative Group is to
serve as the default group for the institution.
The system uses the FAM Administrative Group defined on the
Academic Program Table to be the student's applied-for, or
existing, academic program as the group for the student. If
the student doesn't have any academic program information in
SIS, the system uses the institution's default FAM
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 214
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 213
SEGMENT 015 FAM Administrative G SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC144 FAM_ADMIN_GRP_DEFAUL(CONT) Administrative Group.
VALUES: (BLANK)
Y Default FAM Administrative Group
AC145 PELL_TYPE FOCUS='Pell,Type' 1
The Pell Schedule Type of the FAM Administrative Group. It is the type
of academic term which your institution uses for the student and
corresponds to data on Pell Grant Payment Vouchers.
VALUES: (BLANK)
1 Institution uses nonstandard academic terms
and measures academic progress by credit hours.
2 Institution uses standard quarters and measures
academic progress by credit hours.
3 Institution uses standard semesters and measures
academic progress by credit hours.
4 Institution uses standard trimesters and measures
academic progress by credit hours.
5 Institution measures academic progress by
clock-hours.
6 Institution does not use terms, but does measure
academic progress by credit hours.
AC146 PELL_ENTITY_NUMBER FOCUS='Pell Entity #' 12
The Entity Number used to identify the FAM Administrative Group
in Pell Grant reporting.
AC147 DISB_SCHED_ADMGRP REFER TO AC14D FOR VALID VALUES. 2
FOCUS='Disb,Schd,Adgp'
The schedule under which awards are disbursed for students in
the FAM Administrative Group.
Note: The Disbursement Schedule must be defined
on the Disbursement Table.
AC148 BATCH_ADD_MINIMUM FOCUS='Batch,Add Min' 2
The minimum student status required before any batch processing
in a new award year can be performed for the student in this
FAM Administrative Group.
AC149 BATCH_AWARD_MINIMUM FOCUS='Batch,Awd Min' 2
The minimum student status required before batch award activity
can be performed in a new award year for the student in the
FAM Administrative Group.
DATE RUN 04/08/03 Auburn University REPORT PAGE 215
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 214
SEGMENT 015 FAM Administrative G SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC15A BATCH_DISBURSEMENT_M IN FOCUS='Batch,Disb Min' 2
The minimum student status that must be maintained in order to
permit batch disbursement for the student in this FAM
Administrative Group.
AC15B ON_LINE_ADD_MINIMUM FOCUS='On-line,Add Min' 2
The minimum student status required before on-line processing
in a new award year can be performed for the student in this
FAM Adiminstrative Group.
AC15C ON_LINE_AWARD_MINIMU M FOCUS='On-line,Awd Min' 2
The minimum student status required before on-line award
activity can begin in a new award year for the student in this
FAM Administrative Group.
AC15D ON_LINE_DISBURSEMENT MIN FOCUS='On-line,Disb Min' 2
The minimum student status that must be maintained in order to
permit on-line disbursement for the student in this
FAM Administrative Group.
*Change log: 05/25/00 RE: SCT tos SIIBMA81 (SIP185)
*
#AC159 MAINT_DATE_ADMIN_GR OUP FOCUS='Adgp,Mntdt' 8
The Data on which this FAM Administrative Group Table entry was
last updated. It is system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 216
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 215
SEGMENT 016 FAM Loan Period SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** The Loan Period Table defines all valid loan periods in **
** use in your institution. Each entry in the table describes **
** one loan period, including the loan period code and start **
** and end dates. The Loan Period Table allows the system to **
** supply start and end dates when you enter a loan period **
** code for an individual loan. **
** **
** New entries must be added to the table each year, before **
** processing is to begin for a new award year. It is **
** necessary to keep in the table loan periods for award years **
** in which loan information may still be entered. **
** **
******************************************************************
AC160 DELETE_FLAG_LOAN_PER IOD REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Ln Per,Del'
This flag is used to delete a Loan Period record from the
System Control File.
#AC161 LOAN_PERIOD_RECORD_T YPE FOCUS='Ln Per,Rec Type' 3
A code indicating the type of System Control record.
DEFAULT: 016 Loan Period Table entry
VALUES: 016 Loan Period Table entry
#AC162 LN_PD_YR FOCUS='Ln Pd,Year' 4 C
The award year in which the loan period falls.
AC1Y4 LN_PD_YR_YY FOCUS='Ln Pd,Year,YY' 2
#AC163 LOAN_PERIOD_ID FOCUS='Loan,Per ID' 1 20
The identifier for the loan period.
Note that the value of M is reserved for use on Screen 329 when
manually-entered Start, End and/or Disbursement Dates 1-4 must be
preserved on that screen.
*
* Change Log: 10/17/97 PB Replaced values
* 11/20/97 PB Chged values so data will convert
* 03/12/98 PB Chged values for 98-99
* 01/20/99 CW SCT TOS SIIBM907 (SIP995)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 217
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 216
SEGMENT 016 FAM Loan Period SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC163 LOAN_PERIOD_ID (CONT) * 05/27/00 RE SCT TOS SIIBMA81 (SIP185)
*
VALUES: A Fall, Winter, Spring
B Fall Only
C Winter Only
D Spring Only
E Fall, Winter
F Winter, Spring
G Fall, Spring
H Winter, Summer
J Winter, Spring, Summer
K Fall, Winter, Spring, Summer
L Spring, Summer
M Summer Only
Q Fall, Winter, Spring
X Fall, Winter, Spring, Summer
Y Spring, Summer
Z Summer Only
1 Fall, Winter, Spring
2 Fall Only
3 Winter Only
4 Spring Only
5 Fall, Winter
6 Winter, Spring
7 Fall, Spring
8 Winter, Summer
9 Winter, Spring, Summer
AC164 LOAN_PERIOD_START_DA TE FOCUS='Loan Per,Start Dt' 8
The loan start date to be generated when the user enters this
Loan Period code for an individual loan.
AC165 LOAN_PERIOD_END_DATE FOCUS='Loan Per,End Date' 8
The loan end date to be generated when the user enters this
Loan Period code for an individual loan.
AC16B LN_PD_DISB_DT_1 FOCUS='Ln Disb,Date 1' 8
The first recommended disbursement date to be generated when the
user enters this Loan Period code for an individual loan.
AC16C LN_PD_DISB_DT_2 FOCUS='Ln Disb,Date 2' 8
The second recommended disbursement date to be generated when the
user enters this Loan Period code for an individual loan.
DATE RUN 04/08/03 Auburn University REPORT PAGE 218
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 217
SEGMENT 016 FAM Loan Period SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC16D LN_PD_DISB_DT_3 FOCUS='Ln Disb,Date 3' 8
The third recommended disbursement date to be generated when the
user enters this Loan Period code for an individual loan.
AC16E LN_PD_DISB_DT_4 FOCUS='Ln Disb,Date 4' 8
The fourth recommended disbursement date to be generated when the
user enters this Loan Period code for an individual loan.
AC16H LN_PD_DISB_DT_5 FOCUS='Ln Disb,Date 5' 8
The fifth recommended disbursement date to be generated when the
user enters this Loan Period code for an individual loan.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16J LN_PD_DISB_DT_6 FOCUS='Ln Disb,Date 6' 8
The sixth recommended disbursement date to be generated when the
user enters this Loan Period code for an individual loan.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16L LN_PD_DISB_DT_7 FOCUS='Ln Disb,Date 7' 8
The seventh recommended disbursement date to be generated when the
user enters this Loan Period code for an individual loan.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16N LN_PD_DISB_DT_8 FOCUS='Ln Disb,Date 8' 8
The eighth recommended disbursement date to be generated when the
user enters this Loan Period code for an individual loan.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16Q LN_PD_DISB_DT_9 FOCUS='Ln Disb,Date 9' 8
The ninth recommended disbursement date to be generated when the
user enters this Loan Period code for an individual loan.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16R LN_PD_DISB_DT_10 FOCUS='Ln Disb,Date 10' 8
The tenth recommended disbursement date to be generated when the
user enters this Loan Period code for an individual loan.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 219
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 218
SEGMENT 016 FAM Loan Period SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC16S LN_PD_DISB_DT_11 FOCUS='Ln Disb,Date 11' 8
The eleventh recommended disbursement date to be generated when the
user enters this Loan Period code for an individual loan.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16T LN_PD_DISB_DT_12 FOCUS='Ln Disb,Date 12' 8
The twelfth recommended disbursement date to be generated when the
user enters this Loan Period code for an individual loan.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16F LN_PD_DELAY_DT FOCUS='Ln Delay,Date' 8
The delay date to be substituted for the first disbursement date for
this Loan Period when the student is a first time, first year
borrower.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16G LN_PD_DISB_ID_1 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb,ID1'
A code that uniquely identifies the individual disbursement; tied to
Loan Disbursement Date 1.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC1YI LN_PD_ID_1_YYT FOCUS='Disb,ID1,YYT' 3
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16I LN_PD_DISB_ID_2 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb,ID2'
A code that uniquely identifies the individual disbursement; tied to
Loan Disbursement Date 2.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC1YJ LN_PD_ID_2_YYT FOCUS='Disb,ID2,YYT' 3
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 220
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 219
SEGMENT 016 FAM Loan Period SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC16K LN_PD_DISB_ID_3 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb,ID3'
A code that uniquely identifies the individual disbursement; tied to
Loan Disbursement Date 3.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC1YK LN_PD_ID_3_YYT FOCUS='Disb,ID3,YYT' 3
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16M LN_PD_DISB_ID_4 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb,ID4'
A code that uniquely identifies the individual disbursement; tied to
Loan Disbursement Date 4.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC1YL LN_PD_ID_4_YYT FOCUS='Disb,ID4,YYT' 3
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16U LN_PD_DISB_ID_5 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb,ID5'
A code that uniquely identifies the individual disbursement; tied to
Loan Disbursement Date 5.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16V LN_PD_DISB_ID_6 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb,ID6'
A code that uniquely identifies the individual disbursement; tied to
Loan Disbursement Date 6.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 221
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 220
SEGMENT 016 FAM Loan Period SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC16W LN_PD_DISB_ID_7 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb,ID7'
A code that uniquely identifies the individual disbursement; tied to
Loan Disbursement Date 7.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16X LN_PD_DISB_ID_8 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb,ID8'
A code that uniquely identifies the individual disbursement; tied to
Loan Disbursement Date 8.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16Y LN_PD_DISB_ID_9 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb,ID9'
A code that uniquely identifies the individual disbursement; tied to
Loan Disbursement Date 9.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16Z LN_PD_DISB_ID_10 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb,ID10'
A code that uniquely identifies the individual disbursement; tied to
Loan Disbursement Date 10.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC166 LN_PD_DISB_ID_11 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb,ID11'
A code that uniquely identifies the individual disbursement; tied to
Loan Disbursement Date 11.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 222
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 221
SEGMENT 016 FAM Loan Period SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC166 LN_PD_DISB_ID_11 (CONT)
AC167 LN_PD_DISB_ID_12 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb,ID12'
A code that uniquely identifies the individual disbursement; tied to
Loan Disbursement Date 12.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16O LOAN_ACAD_YR_STRT_DA TE FOCUS='Acad Yr,Start Dt' 8
The start date of the academic year to be used as default
when identifying the time period that a student will be in a
single class year.
*Change log: 05/27/00 RE: SCT tos SIIBMA81 (SIP185)
*
AC16P LOAN_ACAD_YR_END_DAT E FOCUS='Acad Yr,End Date' 8
The end date of the academic year to be used as default
when identifying the time period that a student will be in a
single class year.
#AC169 MAINT_DATE_LOAN_PD FOCUS='Loan Per,Mnt Dt' 8
The date on which this Loan Period Table entry was last
updated. It is system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 223
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 222
SEGMENT 017 FAM Paycode SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** The Paycode Table defines the valid paycodes for each **
** disbursement schedule in use at your institution. Entries **
** are keyed by Disbursement Schedule, Award Period, and **
** Paycode ID. **
** **
** Each entry defines the rules for calculating the dollar **
** amount of each disbursement in the schedule and award **
** period under the paycode. **
** **
** New entries must be added to the table each year before **
** processing begins for the new award year. It is necessary **
** to keep in the table the paycodes for award years which **
** have not yet been purged from the FAM master files. **
** **
******************************************************************
AC17A DELETE_FLAG_PAYCODE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Pycd,Del'
This flag is used to delete a Paycode Table entry from the
System Control File.
#AC17B PAYCODE_RECORD_TYPE FOCUS='Pycd,Rec,type' 3
A code indicating the type of System Control record.
DEFAULT: 017 Paycode Table entry
VALUES: 017 Paycode Table entry
AC17D PAYCODE_SCHEDULE FOCUS='Pycd,Schd' 2
The code of a Disbursement Schedule using this Paycode.
#AC17E PAYCODE_AWARD_PERIOD FOCUS='Pycd,Awpd' 5 C
An Award Period in which the Paycode may be used by the
Disbursement Schedule.
AC1Y5 PAYCODE_AWARD_PR_YYT FOCUS='Pycd,Awpd,YYT' 3
#AC17F PAYCODE_ID FOCUS='Pycd' 1
A code which identifies a pattern for distributing total awards
across disbursements that is used by this Disbursement Schedule.
* Change Log: 08/31/98 MC E, F, G, H added
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 224
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 223
SEGMENT 017 FAM Paycode SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC17F PAYCODE_ID (CONT)
VALUES: 0
1
2
3
4
5
6
7
8
9 Paycode 9 is not defined on the Paycode Table;
it is reserved for use when the award must be
distributed in a unique way.
A
B
C
D
E
F
G
H
Z
AC17I PAYCD_DISBURSEMENT_1 FOCUS='Pycd,Disb 1' 5 C
A Disbursement to be paid under this Paycode. The Disbursement
must be defined on the Disbursement Table as a valid
disbursement for this Disbursement Schedule and Award Period.
AC1Y6 PAYCD_DISB_1_YYT FOCUS='Pycd,Disb 1,YYT' 3
AC17J PAYCD_DIVIDE_RULE_1 FOCUS='Paycode,Div Rul 1' 5
The denominator of the fraction of the total award to be paid out
in this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Divide Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "1" must be entered in this field.
AC17K PAYCD_MULTPLY_RULE_1 FOCUS='Paycode,Mult Rul 1' 5
The numerator of the fraction of the total award to be paid out in
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 225
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 224
SEGMENT 017 FAM Paycode SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC17K PAYCD_MULTPLY_RULE_1(CONT) this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Multiply Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "0" must be entered in this field.
AC17L PAYCD_DATE_1 FOCUS='Pycd Date 1' 8
The pay date for this disbursement under this paycode. If no
date is entered, the Pay Date defined on the Disbursement
Table for the Disbursement ID will be used.
AC17M PAYCD_DISBURSEMENT_2 FOCUS='Pycd,Disb 2' 5 C
A Disbursement to be paid under this Paycode. The Disbursement
must be defined on the Disbursement Table as a valid
disbursement for this Disbursement Schedule and Award Period.
AC1Y7 PAYCD_DISB_2_YYT FOCUS='Pycd,Disb 2,YYT' 3
AC17N PAYCD_DIVIDE_RULE_2 FOCUS='Paycode,Div Rul 2' 5
The denominator of the fraction of the total award to be paid out
in this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Divide Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "1" must be entered in this field.
AC17O PAYCD_MULTPLY_RULE_2 FOCUS='Paycode,Mult Rul 2' 5
The numerator of the fraction of the total award to be paid out in
this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Multiply Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "0" must be entered in this field.
DATE RUN 04/08/03 Auburn University REPORT PAGE 226
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 225
SEGMENT 017 FAM Paycode SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC17P PAYCD_DATE_2 FOCUS='Pycd Date 2' 8
The earliest pay date for this disbursement for this paycode. If no
date is entered, the Pay Date defined on the Disbursement Table
(Screen SDS) for the Disbursement ID will be used.
AC17Q PAYCD_DISBURSEMENT_3 FOCUS='Pycd,Disb 3' 5 C
A Disbursement to be paid under this Paycode. The Disbursement
must be defined on the Disbursement Table (Screen SDS) as a valid
disbursement for this Disbursement Schedule and Award Period.
AC1Y8 PAYCD_DISB_3_YYT FOCUS='Pycd,Disb 3,YYT' 3
AC17R PAYCD_DIVIDE_RULE_3 FOCUS='Paycode,Div Rul 3' 5
The denominator of the fraction of the total award to be paid out
in this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Divide Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "1" must be entered in this field.
AC17S PAYCD_MULTPLY_RULE_3 FOCUS='Paycode,Mult Rul 3' 5
The numerator of the fraction of the total award to be paid out in
this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Multiply Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "0" must be entered in this field.
AC17T PAYCD_DATE_3 FOCUS='Pycd Date 3' 8
The pay date for this disbursement under this paycode. If no
date is entered, the Pay Date defined on the Disbursement
Table for the Disbursement ID will be used.
AC17U PAYCD_DISBURSEMENT_4 FOCUS='Pycd,Disb 4' 5 C
A Disbursement to be paid under this Paycode. The Disbursement
must be defined on the Disbursement Table as a valid
disbursement for this Disbursement Schedule and Award Period.
DATE RUN 04/08/03 Auburn University REPORT PAGE 227
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 226
SEGMENT 017 FAM Paycode SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC1Y9 PAYCD_DISB_4_YYT FOCUS='Pycd,Disb 4' 3
AC17V PAYCD_DIVIDE_RULE_4 FOCUS='Paycode,Div Rul 4' 5
The denominator of the fraction of the total award to be paid out
in this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Divide Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "1" must be entered in this field.
AC17W PAYCD_MULTPLY_RULE_4 FOCUS='Paycode,Mult Rul 4' 5
The numerator of the fraction of the total award to be paid out in
this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Multiply Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "0" must be entered in this field.
AC17X PAYCD_DATE_4 FOCUS='Pycd Date 4' 8
The pay date for this disbursement under this paycode. If no
date is entered, the Pay Date defined on the Disbursement
Table for the Disbursement ID will be used.
AC17Y PAYCD_DISBURSEMENT_5 FOCUS='Pycd,Disb 5' 5 C
A Disbursement to be paid under this Paycode. The Disbursement
must be defined on the Disbursement Table as a valid
disbursement for this Disbursement Schedule and Award Period.
AC1YA PAYCD_DISB_5_YYT FOCUS='Pycd,Disb 5,YYT' 3
AC17Z PAYCD_DIVIDE_RULE_5 FOCUS='Paycode,Div Rul 5' 5
The denominator of the fraction of the total award to be paid out
in this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Divide Rule by 100 and enter that figure.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 228
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 227
SEGMENT 017 FAM Paycode SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC17Z PAYCD_DIVIDE_RULE_5 (CONT)
If no dollars should be paid out under this Paycode for this
Disbursement, a "1" must be entered in this field.
AC170 PAYCD_MULTPLY_RULE_5 FOCUS='Paycode,Mult Rul 5' 5
The numerator of the fraction of the total award to be paid out in
this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Multiply Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "0" must be entered in this field.
AC171 PAYCD_DATE_5 FOCUS='Pycd Date 5' 8
The pay date for this disbursement under this paycode. If no
date is entered, the Pay Date defined on the Disbursement
Table for the Disbursement ID will be used.
AC172 PAYCD_DISBURSEMENT_6 FOCUS='Pycd,Disb 6' 5 C
A Disbursement to be paid under this Paycode. The Disbursement
must be defined on the Disbursement Table as a valid
disbursement for this Disbursement Schedule and Award Period.
AC1YB PAYCD_DISB_6_YYT FOCUS='Pycd,Disb 6' 3
AC173 PAYCD_DIVIDE_RULE_6 FOCUS='Paycode,Div Rul 6' 5
The denominator of the fraction of the total award to be paid out
in this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Divide Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "1" must be entered in this field.
AC174 PAYCD_MULTPLY_RULE_6 FOCUS='Paycode,Mult Rul 6' 5
The numerator of the fraction of the total award to be paid out in
this disbursement as per the pattern associated with the Paycode
ID.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 229
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 228
SEGMENT 017 FAM Paycode SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC174 PAYCD_MULTPLY_RULE_6(CONT) To ensure that awards are disbursed in whole dollar amounts,
multiply the Multiply Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "0" must be entered in this field.
AC175 PAYCD_DATE_6 FOCUS='Pycd Date 6' 8
The pay date for this disbursement under this paycode. If no
date is entered, the Pay Date defined on the Disbursement
Table for the Disbursement ID will be used.
AC176 PAYCD_DISBURSEMENT_7 FOCUS='Pycd,Disb 7' 5 C
A Disbursement to be paid under this Paycode. The Disbursement
must be defined on the Disbursement Table as a valid
disbursement for this Disbursement Schedule and Award Period.
AC1YC PAYCD_DISB_7_YYT FOCUS='Pycd,Disb 7,YYT' 3
AC177 PAYCD_DIVIDE_RULE_7 FOCUS='Paycode,Div Rul 7' 5
The denominator of the fraction of the total award to be paid out
in this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Divide Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "1" must be entered in this field.
AC178 PAYCD_MULTPLY_RULE_7 FOCUS='Paycode,Mult Rul 7' 5
The numerator of the fraction of the total award to be paid out in
this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Multiply Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "0" must be entered in this field.
AC179 PAYCD_DATE_7 FOCUS='Pycd Date 7' 8
The pay date for this disbursement under this paycode. If no
date is entered, the Pay Date defined on the Disbursement
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 230
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 229
SEGMENT 017 FAM Paycode SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC179 PAYCD_DATE_7 (CONT) Table for the Disbursement ID will be used.
AC18A PAYCD_DISBURSEMENT_8 FOCUS='Pycd,Disb 8' 5 C
A Disbursement to be paid under this Paycode. The Disbursement
must be defined on the Disbursement Table as a valid
disbursement for this Disbursement Schedule and Award Period.
AC1YD PAYCD_DISB_8_YYT FOCUS='Pycd,Disb 8,YYT' 3
AC18B PAYCD_DIVIDE_RULE_8 FOCUS='Paycode,Div Rul 8' 5
The denominator of the fraction of the total award to be paid out
in this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Divide Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "1" must be entered in this field.
AC18C PAYCD_MULTPLY_RULE_8 FOCUS='Paycode,Mult rul 8' 5
The numerator of the fraction of the total award to be paid out in
this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Multiply Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "0" must be entered in this field.
AC18D PAYCD_DATE_8 FOCUS='Pycd Date 8' 8
The pay date for this disbursement under this paycode. If no
date is entered, the Pay Date defined on the Disbursement
Table for the Disbursement ID will be used.
AC18E PAYCD_DISBURSEMENT_9 FOCUS='Pycd,Disb 9' 5 C
A Disbursement to be paid under this Paycode. The Disbursement
must be defined on the Disbursement Table as a valid
disbursement for this Disbursement Schedule and Award Period.
AC1YE PAYCD_DISB_9_YYT FOCUS='Pycd,Disb 9,YYT' 3
DATE RUN 04/08/03 Auburn University REPORT PAGE 231
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 230
SEGMENT 017 FAM Paycode SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC18F PAYCD_DIVIDE_RULE_9 FOCUS='Paycode,Div Rul 9' 5
The denominator of the fraction of the total award to be paid out
in this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Divide Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "1" must be entered in this field.
AC18G PAYCD_MULTPLY_RULE_9 FOCUS='Paycode,Mult Rul 9' 5
The numerator of the fraction of the total award to be paid out in
this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Multiply Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "0" must be entered in this field.
AC18H PAYCD_DATE_9 FOCUS='Pycd Date 9' 8
The pay date for this disbursement under this paycode. If no
date is entered, the Pay Date defined on the Disbursement
Table for the Disbursement ID will be used.
AC18I PAYCD_DISB_10 FOCUS='Pycd,Disb 10' 5 C
A Disbursement to be paid under this Paycode. The Disbursement
must be defined on the Disbursement Table as a valid
disbursement for this Disbursement Schedule and Award Period.
AC1YF PAYCD_DISB_10_YYT FOCUS='Pycd,Disb 10,YYT' 3
AC18J PAYCD_DIVIDE_RULE_10 FOCUS='Paycode,Div Rul 10' 5
The denominator of the fraction of the total award to be paid out
in this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Divide Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 232
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 231
SEGMENT 017 FAM Paycode SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC18J PAYCD_DIVIDE_RULE_10(CONT) Disbursement, a "1" must be entered in this field.
AC18K PAYCD_MULT_RULE_10 FOCUS='Paycode,Mult Rul 10' 5
The numerator of the fraction of the total award to be paid out in
this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Multiply Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "0" must be entered in this field.
AC18L PAYCD_DATE_10 FOCUS='Pycd Date 10' 8
The pay date for this disbursement under this paycode. If no
date is entered, the Pay Date defined on the Disbursement
Table for the Disbursement ID will be used.
AC18M PAYCD_DISB_11 FOCUS='Pycd,Disb 11' 5 C
A Disbursement to be paid under this Paycode. The Disbursement
must be defined on the Disbursement Table as a valid
disbursement for this Disbursement Schedule and Award Period.
AC1YG PAYCD_DISB_11_YYT FOCUS='Pycd,Disb 11,YYT' 3
AC18N PAYCD_DIVIDE_RULE_11 FOCUS='Paycode,Div Rul 11' 5
The denominator of the fraction of the total award to be paid out
in this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Divide Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "1" must be entered in this field.
AC18O PAYCD_MULT_RULE_11 FOCUS='Paycode,Mult Rul 11' 5
The numerator of the fraction of the total award to be paid out in
this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Multiply Rule by 100 and enter that figure.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 233
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 232
SEGMENT 017 FAM Paycode SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC18O PAYCD_MULT_RULE_11 (CONT)
If no dollars should be paid out under this Paycode for this
Disbursement, a "0" must be entered in this field.
AC18P PAYCD_DATE_11 FOCUS='Pycd Date 11' 8
The pay date for this disbursement under this paycode. If no
date is entered, the Pay Date defined on the Disbursement
Table for the Disbursement ID will be used.
AC18Q PAYCD_DISB_12 FOCUS='Pycd,Disb 12' 5 C
A Disbursement to be paid under this Paycode. The Disbursement
must be defined on the Disbursement Table as a valid
disbursement for this Disbursement Schedule and Award Period.
AC1YH PAYCD_DISB_12_YYT FOCUS='Pycd,Disb 12,YYT' 3
AC18R PAYCD_DIVIDE_RULE_12 FOCUS='Paycode,Div Rul 12' 5
The denominator of the fraction of the total award to be paid out
in this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Divide Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "1" must be entered in this field.
AC18S PAYCD_MULT_RULE_12 FOCUS='Paycode,Mult Rul 12' 5
The numerator of the fraction of the total award to be paid out in
this disbursement as per the pattern associated with the Paycode
ID.
To ensure that awards are disbursed in whole dollar amounts,
multiply the Multiply Rule by 100 and enter that figure.
If no dollars should be paid out under this Paycode for this
Disbursement, a "0" must be entered in this field.
AC18T PAYCD_DATE_12 FOCUS='Pycd Date 12' 8
The pay date for this disbursement under this paycode. If no
date is entered, the Pay Date defined on the Disbursement
Table for the Disbursement ID will be used.
DATE RUN 04/08/03 Auburn University REPORT PAGE 234
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 233
SEGMENT 017 FAM Paycode SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC18U PAYCD_LN_PERIOD REFER TO AC163 FOR VALID VALUES. 1
FOCUS='Pycd,Ln Period'
The Loan Period associated with this paycode. Loan Periods are
maintained on the Loan Period Table (Screen SLN).
#AC189 MAINT_DATE_PAYCODE REC. FOCUS='Pycd Mntdt' 8
System-maintained. The date on which the Paycode Table entry
was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 235
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 234
SEGMENT 018 FAM External File Ta SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC19A DELETE_FLAG_EXT_FILE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Ext,File'
#AC19B RECORD_TYPE_EXT_FILE FOCUS='Rec Typ,Ext File' 3
A code indicating the type of System Control record.
DEFAULT: 018 External File
VALUES: 018 External File
#AC19D ADMIN_GROUP_ID REFER TO SA030 FOR VALID VALUES. 1
FOCUS='Admin,Grp ID'
A grouping of students for the purpose of administering
financial aid based on common characteristics. These include
the disbursement schedule used by their academic programs, the
Pell Type, the Pell Entity Number, and the student statuses
required to process their applications, award, and disburse aid.
#AC19E EXTERNAL_FILE_CODE FOCUS='Ext,File,Code' 1
Identifier for an external tape source used by the
Administrative Group.
*Change Log: 12/10/01 RE SCT tos changes SIIBMC27(SIS027)
*
VALUES: (BLANK)
C CSS
P ISIR
#AC19F EXTERNAL_INSTITUTION FOCUS='Ext Inst' 7 20
The code used by the External File to identify the students
who should be associated with this Administrative Group within
your institution.
* Change Log: 06/12/97 ML AU Code (001009) entered
VALUES: 0001009 AU Main Campus
0000002 AU Graduate School
#AC19G EXTERNAL_FILE_FORMAT FOCUS='Ext,File,Fmat' 1 15
The file format to be used for processing tapes from this
External File source.
VALUES: #A ACT format (obsolete value)
C CSS format
#G GAPSFAS format (obsolete value)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 236
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 235
SEGMENT 018 FAM External File Ta SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC19G EXTERNAL_FILE_FORMAT(CONT)
#H PHEAA format (obsolete value)
P Pell format
AC19H EXTERNAL_FILE_FORM REFER TO AC310 FOR VALID VALUES. 5
FOCUS='Ext,File,Form'
The tracking form to be added or updated when this External
File is processed.
AC19I EXFL_PRIORITY FOCUS='Exfl,Pri' 1
The priority of information from this External File source
relative to information from other external sources.
When a student has applied to more than one processor, the
system uses this field to choose between the processors for
creating the student's resource records.
AC19J EXFL_CALCULATION FOCUS='Exfl,Calc' 1
The Financial Aid need analysis calculation rule to be used
with information from this External File.
This field is utilized for award years 92-93 and prior.
AC19K EXFL_RESOURCE_DATA FOCUS='Exfl,Rsrc,Flg' 1
A flag indicating whether this External File is a valid source
of resource data.
DEFAULT: N No
VALUES: N No
Y Yes
AC19L EXFL_PELL_SAR_DATA_1 FOCUS='Exfl,Pell,SAR,Flg' 1
A flag indicating whether this External File is a valid source
of Pell Grant SAR data.
Beginning with award year '96, CSS is no longer a valid source of this
this type of data.
DEFAULT: N No
VALUES: N No
Y Yes
AC19M EXFL_SUPP_DATA FOCUS='Exfl,SUPP,Flg' 1
A flag indicating whether this External File is a valid source
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 237
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 236
SEGMENT 018 FAM External File Ta SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC19M EXFL_SUPP_DATA (CONT) of Supplemental FR data.
DEFAULT: N No
VALUES: N No
Y Yes
#AC19Z MAINT_DATE_EXT_FILE FOCUS='Exfl Mntdt' 8
The date on which this record was last updated. It is
system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 238
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 237
SEGMENT 020 FAM General Messages SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC200 DELETE_FLAG_GEN_MSG REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Gen,Msg'
A flag used to delete a General Message record from the System
Control File.
#AC205 RECORD_TYPE_GEN FOCUS='Gen Msg,Rec Type' 3
A code indicating the type of System Control record.
DEFAULT: 020
VALUES: 020 General Message System Control Record.
#AC210 MESSAGE_ID_GEN FOCUS='Gen,Msg ID' 3
A three-character code that identifies this general message.
This message will appear on Financial Aid Notification letters
to students for whom this General Message code was entered via
the Packaging Screen.
#AC220 MESSAGE_LINE_GEN FOCUS='Gen,Msg,Line' 1
The line number of this line of text for the general message.
The message can have up to 10 lines of text, with up to 60
characters per line.
RANGES: 0-9
AC225 MESSAGE_GEN FOCUS='Gen Msg' 65
The text for this line of the general message. The message can
have up to 10 lines of text, with up to 65 characters per line.
#AC229 MAINT_DATE_GEN FOCUS='Gen Msg,Mntdt' 8
The date on which this General Message record was last updated.
It is system-maintained.
*
* Change Log: 06/14/99 RG SCT TOS SIIBM950 (SIP041)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 239
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 238
SEGMENT 021 DL Batch ID Numbers SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** The Batch Identification Table is used to create the **
** 23-character Direct Lending Batch ID. **
** **
******************************************************************
AC21A DELETE_FLAG_BATCH_ID REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Flag,Batch,Id'
This flag is used to delete a Batch ID entry from the System Control
File.
#AC21B BATCH_ID_RECORD_TYPE FOCUS='Batch,ID,Rec,Type' 3
A code indicating the type of System Control record.
DEFAULT: 021 Batch ID Table entry
VALUES: 021 Batch ID Table entry
#AC21C BATCH_ID FOCUS='Batch,ID' 2
The portion of the Batch ID which identifies the type of records
being sent in the batch.
#AC21D BATCH_DATE FOCUS='Batch,Date' 8
The date the batch was created.
*
* Change Log: 06/14/99 RG SCT TOS SIIBM950 (SIP041)
*
#AC21I BATCH_TIME FOCUS='Batch,Time' 6
The time the batch was created.
#AC21E BATCH_SEQ_NBR FOCUS='Batch,Seq,Nbr' 3
The sequence number for the batch on the day it was created.
AC21F BATCH_STATUS FOCUS='Batch,Status' 1
This is the status of the batch.
AC21G BATCH_NBR_TRANS FOCUS='Batch,NBR Trans' 3
This is the number of records transmitted in the batch.
*
* Change Log: 06/14/99 RG SCT TOS SIIBM950 (SIP041)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 240
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 239
SEGMENT 021 DL Batch ID Numbers SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC21H BATCH_CYCLE FOCUS='Batch,Cycle' 1
This is the cycle indicator for the batch.
#AC21J BATCH_REC_TIME FOCUS='Batch,Rec Time' 6
The time the batch was created. This field will be used in
screen 383 and batch program SBA840 for retrieving the correct
ship number.
#AC21K MAINT_DATE_BATCH_ID FOCUS='Batch Id,Mntdt' 8
The date on which transactions in this batch were last updated.
It is system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 241
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 240
SEGMENT 022 DL Cash Balance SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** The Cash Balance Table is used to aid in Cash Management **
** for Direct Lending Reconciliation. **
** **
******************************************************************
AC22A DELETE_FLAG_CASH_BAL REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Flag,Cash,Bal'
This flag is used to delete a Cash Balance entry from the
System Control File.
#AC22B RECORD_TYPE_CASH_BAL FOCUS='Rec Typ,Cash Bal' 3
A code indicating the type of System Control record.
DEFAULT: 022 Cash Balance Table entry
VALUES: 022 Cash Balance Table entry
#AC22E CASH_YEAR FOCUS='Cash,Year' 4 C
The award year for which the cash balance figure applies.
AC2Y0 CASH_YEAR_YY FOCUS='Cash,Year,YY' 2
AC22F CASH_BALANCE FOCUS='Cash,Bal' 11
The beginning cash balance on hand; can be positive or negative.
#AC22G MAINT_DATE_CASH_BAL FOCUS='Cash Bal,Mntdt' 8
The date on which transactions in this batch were last updated.
It is system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 242
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 241
SEGMENT 025 DL Management Contro SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** The Access Management Control Table is used with the Web **
** product. **
** **
******************************************************************
AC25A DELETE_FLAG_MGMNT_CN TL REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Flag,Mgmnt,Cntl'
This flag is used to delete an Access Manegement Control record from
the System Control File.
#AC25B RECORD_TYPE_MGMNT_CN TL FOCUS='Rec Typ,Mgmnt,Cntl' 3
A code indicating the type of System Control record.
DEFAULT: 025 Access Management Control Table entry
VALUES: 025 Access Management Control Table entry
#AC25C TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term'
The term to which this web access group applies.
AC2Y1 TERM_YYT FOCUS='Term,YYT' 3
#AC25D PRIORITY_CODE FOCUS='Priority,Code' 4
A user specified sequence number used to order multiple
access group records. A code of 1 has the highest priority.
RANGES: 0001-9999
AC25E BEGIN_DATE FOCUS='Begin,Date' 8
Begin date for registration in the specified term
for a selected group via the web.
AC25F END_DATE FOCUS='End,Date' 8
End date for registration in the specified term
for a selected group via the web.
AC25G HOUR_BEGIN FOCUS='Hour,Begin' 6
The time at which Web registration begins.
*
*Change Log: 08/10/98 PB sct tos SIIBM868 (SIP954)
*
VALUES: 1200AM 12:00 AM
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 243
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 242
SEGMENT 025 DL Management Contro SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC25G HOUR_BEGIN (CONT)
1205AM 12:05 AM
1210AM 12:10 AM
1215AM 12:15 AM
1220AM 12:20 AM
1225AM 12:25 AM
1230AM 12:30 AM
1235AM 12:35 AM
1240AM 12:40 AM
1245AM 12:45 AM
1250AM 12:50 AM
1255AM 12:55 AM
0100AM 1:00 AM
0105AM 1:05 AM
0110AM 1:10 AM
0115AM 1:15 AM
0120AM 1:20 AM
0125AM 1:25 AM
0130AM 1:30 AM
0135AM 1:35 AM
0140AM 1:40 AM
0145AM 1:45 AM
0150AM 1:50 AM
0155AM 1:55 AM
0200AM 2:00 AM
0205AM 2:05 AM
0210AM 2:10 AM
0215AM 2:15 AM
0220AM 2:20 AM
0225AM 2:25 AM
0230AM 2:30 AM
0235AM 2:35 AM
0240AM 2:40 AM
0245AM 2:45 AM
0250AM 2:50 AM
0255AM 2:55 AM
0300AM 3:00 AM
0305AM 3:05 AM
0310AM 3:10 AM
0315AM 3:15 AM
0320AM 3:20 AM
0325AM 3:25 AM
0330AM 3:30 AM
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 244
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 243
SEGMENT 025 DL Management Contro SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC25G HOUR_BEGIN (CONT)
0335AM 3:35 AM
0340AM 3:40 AM
0345AM 3:45 AM
0350AM 3:50 AM
0355AM 3:55 AM
0400AM 4:00 AM
0405AM 4:05 AM
0410AM 4:10 AM
0415AM 4:15 AM
0420AM 4:20 AM
0425AM 4:25 AM
0430AM 4:30 AM
0435AM 4:35 AM
0440AM 4:40 AM
0445AM 4:45 AM
0450AM 4:50 AM
0455AM 4:55 AM
0500AM 5:00 AM
0505AM 5:05 AM
0510AM 5:10 AM
0515AM 5:15 AM
0520AM 5:20 AM
0525AM 5:25 AM
0530AM 5:30 AM
0535AM 5:35 AM
0540AM 5:40 AM
0545AM 5:45 AM
0550AM 5:50 AM
0555AM 5:55 AM
0600AM 6:00 AM
0605AM 6:05 AM
0610AM 6:10 AM
0615AM 6:15 AM
0620AM 6:20 AM
0625AM 6:25 AM
0630AM 6:30 AM
0635AM 6:35 AM
0640AM 6:40 AM
0645AM 6:45 AM
0650AM 6:50 AM
0655AM 6:55 AM
0700AM 7:00 AM
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 245
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 244
SEGMENT 025 DL Management Contro SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC25G HOUR_BEGIN (CONT)
0705AM 7:05 AM
0710AM 7:10 AM
0715AM 7:15 AM
0720AM 7:20 AM
0725AM 7:25 AM
0730AM 7:30 AM
0735AM 7:35 AM
0740AM 7:40 AM
0745AM 7:45 AM
0750AM 7:50 AM
0755AM 7:55 AM
0800AM 8:00 AM
0805AM 8:05 AM
0810AM 8:10 AM
0815AM 8:15 AM
0820AM 8:20 AM
0825AM 8:25 AM
0830AM 8:30 AM
0835AM 8:35 AM
0840AM 8:40 AM
0845AM 8:45 AM
0850AM 8:50 AM
0855AM 8:55 AM
0900AM 9:00 AM
0905AM 9:05 AM
0910AM 9:10 AM
0915AM 9:15 AM
0920AM 9:20 AM
0925AM 9:25 AM
0930AM 9:30 AM
0935AM 9:35 AM
0940AM 9:40 AM
0945AM 9:45 AM
0950AM 9:50 AM
0955AM 9:55 AM
1000AM 10:00 AM
1005AM 10:05 AM
1010AM 10:10 AM
1015AM 10:15 AM
1020AM 10:20 AM
1025AM 10:25 AM
1030AM 10:30 AM
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 246
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 245
SEGMENT 025 DL Management Contro SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC25G HOUR_BEGIN (CONT)
1035AM 10:35 AM
1040AM 10:40 AM
1045AM 10:45 AM
1050AM 10:50 AM
1055AM 10:55 AM
1100AM 11:00 AM
1105AM 11:05 AM
1110AM 11:10 AM
1115AM 11:15 AM
1120AM 11:20 AM
1125AM 11:25 AM
1130AM 11:30 AM
1135AM 11:35 AM
1140AM 11:40 AM
1145AM 11:45 AM
1150AM 11:50 AM
1155AM 11:55 AM
1200PM 12:00 PM
1205PM 12:05 PM
1210PM 12:10 PM
1215PM 12:15 PM
1220PM 12:20 PM
1225PM 12:25 PM
1230PM 12:30 PM
1235PM 12:35 PM
1240PM 12:40 PM
1245PM 12:45 PM
1250PM 12:50 PM
1255PM 12:55 PM
0100PM 1:00 PM
0105PM 1:05 PM
0110PM 1:10 PM
0115PM 1:15 PM
0120PM 1:20 PM
0125PM 1:25 PM
0130PM 1:30 PM
0135PM 1:35 PM
0140PM 1:40 PM
0145PM 1:45 PM
0150PM 1:50 PM
0155PM 1:55 PM
0200PM 2:00 PM
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 247
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 246
SEGMENT 025 DL Management Contro SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC25G HOUR_BEGIN (CONT)
0205PM 2:05 PM
0210PM 2:10 PM
0215PM 2:15 PM
0220PM 2:20 PM
0225PM 2:25 PM
0230PM 2:30 PM
0235PM 2:35 PM
0240PM 2:40 PM
0245PM 2:45 PM
0250PM 2:50 PM
0255PM 2:55 PM
0300PM 3:00 PM
0305PM 3:05 PM
0310PM 3:10 PM
0315PM 3:15 PM
0320PM 3:20 PM
0325PM 3:25 PM
0330PM 3:30 PM
0335PM 3:35 PM
0340PM 3:40 PM
0345PM 3:45 PM
0350PM 3:50 PM
0355PM 3:55 PM
0400PM 4:00 PM
0405PM 4:05 PM
0410PM 4:10 PM
0415PM 4:15 PM
0420PM 4:20 PM
0425PM 4:25 PM
0430PM 4:30 PM
0435PM 4:35 PM
0440PM 4:40 PM
0445PM 4:45 PM
0450PM 4:50 PM
0455PM 4:55 PM
0500PM 5:00 PM
0505PM 5:05 PM
0510PM 5:10 PM
0515PM 5:15 PM
0520PM 5:20 PM
0525PM 5:25 PM
0530PM 5:30 PM
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 248
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 247
SEGMENT 025 DL Management Contro SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC25G HOUR_BEGIN (CONT)
0535PM 5:35 PM
0540PM 5:40 PM
0545PM 5:45 PM
0550PM 5:50 PM
0555PM 5:55 PM
0600PM 6:00 PM
0605PM 6:05 PM
0610PM 6:10 PM
0615PM 6:15 PM
0620PM 6:20 PM
0625PM 6:25 PM
0630PM 6:30 PM
0635PM 6:35 PM
0640PM 6:40 PM
0645PM 6:45 PM
0650PM 6:50 PM
0655PM 6:55 PM
0700PM 7:00 PM
0705PM 7:05 PM
0710PM 7:10 PM
0715PM 7:15 PM
0720PM 7:20 PM
0725PM 7:25 PM
0730PM 7:30 PM
0735PM 7:35 PM
0740PM 7:40 PM
0745PM 7:45 PM
0750PM 7:50 PM
0755PM 7:55 PM
0800PM 8:00 PM
0805PM 8:05 PM
0810PM 8:10 PM
0815PM 8:15 PM
0820PM 8:20 PM
0825PM 8:25 PM
0830PM 8:30 PM
0835PM 8:35 PM
0840PM 8:40 PM
0845PM 8:45 PM
0850PM 8:50 PM
0855PM 8:55 PM
0900PM 9:00 PM
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 249
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 248
SEGMENT 025 DL Management Contro SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC25G HOUR_BEGIN (CONT)
0905PM 9:05 PM
0910PM 9:10 PM
0915PM 9:15 PM
0920PM 9:20 PM
0925PM 9:25 PM
0930PM 9:30 PM
0935PM 9:35 PM
0940PM 9:40 PM
0945PM 9:45 PM
0950PM 9:50 PM
0955PM 9:55 PM
1000PM 10:00 PM
1005PM 10:05 PM
1010PM 10:10 PM
1015PM 10:15 PM
1020PM 10:20 PM
1025PM 10:25 PM
1030PM 10:30 PM
1035PM 10:35 PM
1040PM 10:40 PM
1045PM 10:45 PM
1050PM 10:50 PM
1055PM 10:55 PM
1100PM 11:00 PM
1105PM 11:05 PM
1110PM 11:10 PM
1115PM 11:15 PM
1120PM 11:20 PM
1125PM 11:25 PM
1130PM 11:30 PM
1135PM 11:35 PM
1140PM 11:40 PM
1145PM 11:45 PM
1150PM 11:50 PM
1155PM 11:55 PM
AC25H HOUR_END REFER TO AC25G FOR VALID VALUES. 6
FOCUS='Hour,End'
The time at which Web registration ends.
AC25I USER_ACCESS_NUM_STAR T FOCUS='Start User,Access Num' 7
First student user access number specified
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 250
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 249
SEGMENT 025 DL Management Contro SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC25I USER_ACCESS_NUM_STAR(CONT) for the selection range.
AC25J USER_ACCESS_NUM_END FOCUS='End User,Access Num' 7
Last student user access number specified
for the selection range.
AC25K LAST_NAME_START FOCUS='Starting,Last Name' 3
First letter(s) of last name
to define the beginning of selection range.
AC25L LAST_NAME_END FOCUS='Ending,Last Name' 3
First letter(s) of last name
to signify the end of selection range.
AC25M ACADEMIC_UNIT_I_E FOCUS='Inc/Exc,Academic Unit' 1
VALUES: I Include these Academic Unit values
E Exclude these Academic Unit values
W Include these Academic Unit values and spaces
X Exclude these Academic Unit values and spaces
AC25N AU_ALLOWED_1 REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Academic Unit,Allowed 1'
AC25O AU_ALLOWED_2 REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Academic Unit,Allowed 2'
AC25P AU_ALLOWED_3 REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Academic Unit,Allowed 3'
AC25Q AU_ALLOWED_4 REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Academic Unit,Allowed 4'
AC25R AU_ALLOWED_5 REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Academic Unit,Allowed 5'
AC25S LEVEL_I_E FOCUS='Inc/Exc,Level' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 251
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 250
SEGMENT 025 DL Management Contro SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC25S LEVEL_I_E (CONT)
VALUES: I Include these Level values
E Exclude these Level values
W Include these Level values and spaces
X Exclude these Level values and spaces
AC25T LEVEL_ALLOWED_1 REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Level,Allowed 1'
AC25U LEVEL_ALLOWED_2 REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Level,Allowed 2'
AC25V LEVEL_ALLOWED_3 REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Level,Allowed 3'
AC25W LEVEL_ALLOWED_4 REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Level,Allowed 4'
AC25X LEVEL_ALLOWED_5 REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Level,Allowed 5'
*Change log: 06/06/00 RE: SCT tos SIIBMA83 (sip187)
*
AC25Y CLASS_I_E FOCUS='Inc/Exc,Class' 1
VALUES: I Include these Classification values
E Exclude these Classification values
W Include these Classification values and spaces
X Exclude these Classification values and spaces
AC25Z CLASS_ALLOWED_1 REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Classification,Allowed 1'
Classification to be included or excluded from this group.
AC26A CLASS_ALLOWED_2 REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Classification,Allowed 2'
Classification to be included or excluded from this group.
DATE RUN 04/08/03 Auburn University REPORT PAGE 252
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 251
SEGMENT 025 DL Management Contro SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC26B CLASS_ALLOWED_3 REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Classification,Allowed 3'
Classification to be included or excluded from this group.
AC26C CLASS_ALLOWED_4 REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Classification,Allowed 4'
Classification to be included or excluded from this group.
AC26D CLASS_ALLOWED_5 REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Classification,Allowed 5'
Classification to be included or excluded from this group.
*Change log: 06/06/00 RE: SCT tos SIIBMA83 (sip187)
*
AC26E MAJOR_I_E FOCUS='Inc/Exc,Major' 1
VALUES: I Include these Major values
E Exclude these Major values
W Include these Major values and spaces
X Exclude these Major values and spaces
AC26F MAJORS_ALLOWED_1 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Majors,Allowed 1'
Major to be included or excluded from this group.
AC26G MAJORS_ALLOWED_2 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Majors,Allowed 2'
Major to be included or excluded from this group.
AC26H MAJORS_ALLOWED_3 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Majors,Allowed 3'
Major to be included or excluded from this group.
AC26I MAJORS_ALLOWED_4 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Majors,Allowed 4'
Major to be included or excluded from this group.
AC26J MAJORS_ALLOWED_5 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Majors,Allowed 5'
Major to be included or excluded from this group.
*Change log: 06/06/00 RE: SCT tos SIIBMA83 (sip187)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 253
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 252
SEGMENT 025 DL Management Contro SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC26K COLLEGE_I_E FOCUS='Inc,Exc,College' 1
VALUES: I Include these College values
E Exclude these College values
W Include these College values and spaces
X Exclude these College values and spaces
AC26L COLLEGES_ALLOWED_1 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Colleges,Allowed 1'
College to be included or excluded from this group.
AC26M COLLEGES_ALLOWED_2 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Colleges,Allowed 2'
College to be included or excluded from this group.
AC26N COLLEGES_ALLOWED_3 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Colleges,Allowed 3'
College to be included or excluded from this group.
AC26O COLLEGES_ALLOWED_4 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Colleges,Allowed 4'
College to be included or excluded from this group.
AC26P COLLEGES_ALLOWED_5 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Colleges,Allowed 5'
College to be included or excluded from this group.
AC26Q DEGREE_I_E FOCUS='Inc/Exc,Degree' 1
VALUES: I Include these Degree values
E Exclude these Degree values
W Include these Degree values and spaces
X Exclude these Degree values and spaces
AC26R DEGREES_ALLOWED_1 REFER TO A 042 FOR VALID VALUES. 4
FOCUS='Degrees,Allowed 1'
Degree to be included or excluded from this group.
AC26S DEGREES_ALLOWED_2 REFER TO A 042 FOR VALID VALUES. 4
FOCUS='Degrees,Allowed 2'
Degree to be included or excluded from this group.
AC26T DEGREES_ALLOWED_3 REFER TO A 042 FOR VALID VALUES. 4
DATE RUN 04/08/03 Auburn University REPORT PAGE 254
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 253
SEGMENT 025 DL Management Contro SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Degrees,Allowed 3'
Degree to be included or excluded from this group.
AC26U DEGREES_ALLOWED_4 REFER TO A 042 FOR VALID VALUES. 4
FOCUS='Degrees,Allowed 4'
Degree to be included or excluded from this group.
AC26V DEGREES_ALLOWED_5 REFER TO A 042 FOR VALID VALUES. 4
FOCUS='Degrees,Allowed 5'
Degree to be included or excluded from this group.
AC26W DEPART_I_E FOCUS='Inc/Exc,Depart' 1
VALUES: I Include these Department values
E Exclude these Department values
W Include these Department values and spaces
X Exclude these Department values and spaces
AC26X DEPARTMENTS_ALLOWED1 REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Colleges,Allowed 1'
Department to be included or excluded from this group.
AC26Y DEPARTMENTS_ALLOWED2 REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Colleges,Allowed 2'
Department to be included or excluded from this group.
AC26Z DEPARTMENTS_ALLOWED3 REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Colleges,Allowed 3'
Department to be included or excluded from this group.
AC250 DEPARTMENTS_ALLOWED4 REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Colleges,Allowed 4'
Department to be included or excluded from this group.
AC251 DEPARTMENTS_ALLOWED5 REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Colleges,Allowed 5'
Department to be included or excluded from this group.
AC252 FILLER FOCUS='SCT,Filler' 6
AC253 SPECIAL_PROG_I_E FOCUS='Inc/Exc Spec, Programs' 1
VALUES: I Include these Special Program values
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 255
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 254
SEGMENT 025 DL Management Contro SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC253 SPECIAL_PROG_I_E (CONT)
E Exclude these Special Program values
W Include these Special Program values and spaces
X Exclude these Special Program values and spaces
AC254 SPECL_PROG_ALLOWED_1 REFER TO A 050 FOR VALID VALUES. 3
FOCUS='Special Programs,Allowed 1'
Special program to be included or excluded from this group.
AC255 SPECL_PROG_ALLOWED_2 REFER TO A 050 FOR VALID VALUES. 3
FOCUS='Special Programs,Allowed 2'
Special program to be included or excluded from this group.
AC256 SPECL_PROG_ALLOWED_3 REFER TO A 050 FOR VALID VALUES. 3
FOCUS='Special Programs,Allowed 3'
Special program to be included or excluded from this group.
AC257 SPECL_PROG_ALLOWED_4 REFER TO A 050 FOR VALID VALUES. 3
FOCUS='Special Programs,Allowed 4'
Special program to be included or excluded from this group.
AC258 SPECL_PROG_ALLOWED_5 REFER TO A 050 FOR VALID VALUES. 3
FOCUS='Special Programs,Allowed 5'
Special program to be included or excluded from this group.
AC259 CLASS_HRS_BGN FOCUS=' Beginning,Classification Hours' 6
First student classification hour specified
for the selection range.
AC260 CLASS_HRS_END FOCUS=' Ending,Classification Hours' 6
Last student classification hour specified
for the selection range.
AC261 HONORS_I_E FOCUS='Inc/Ecl,Honors' 1
VALUES: I Include these Honor values
E Exclude these Honor values
W Include these Honor values and spaces
X Exclude these Honor values and spaces
AC262 HONOR_ALLOWED_1 REFER TO RT14H FOR VALID VALUES. 2
FOCUS='Honors,Allowed 1'
Honor to be included or excluded from this group.
DATE RUN 04/08/03 Auburn University REPORT PAGE 256
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 255
SEGMENT 025 DL Management Contro SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC263 HONOR_ALLOWED_2 REFER TO RT14H FOR VALID VALUES. 2
FOCUS='Honors,Allowed 2'
Honor to be included or excluded from this group.
AC264 HONOR_ALLOWED_3 REFER TO RT14H FOR VALID VALUES. 2
FOCUS='Honors,Allowed 3'
Honor to be included or excluded from this group.
AC265 HONOR_ALLOWED_4 REFER TO RT14H FOR VALID VALUES. 2
FOCUS='Honors,Allowed 4'
Honor to be included or excluded from this group.
AC266 HONOR_ALLOWED_5 REFER TO RT14H FOR VALID VALUES. 2
FOCUS='Honors,Allowed 5'
Honor to be included or excluded from this group.
DATE RUN 04/08/03 Auburn University REPORT PAGE 257
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 256
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** WEB General Access Control 1 **
** **
******************************************************************
AC28A DELETE_FLAG_WBADD_CN TL REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Flag,Web,Cntl1'
This flag is used to delete the Web General Access Control Record 1
from the System Control File.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AC28B RECORD_TYPE_WBADD_CN TL FOCUS='Rec Typ,Web,Cntl1' 3
A code indicating the type of System Control record.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: 027 Web General Access Control Record 1
VALUES: 027 Web General Access Control Record 1
AC28C AWD_YR_1 FOCUS='Awd Yr 1' 4 15 C
Determines if this award year can be accessed on the web.
Note: Online entry and display and batch parameter entry is
in YY format. Data collect and batch transaction entry and
display is in CCYY format.
VALUES: 1985 Award Year 1985
1986 Award Year 1986
1987 Award Year 1987
1988 Award Year 1988
1989 Award Year 1989
1990 Award Year 1990
1991 Award Year 1991
1992 Award Year 1992
1993 Award Year 1993
1994 Award Year 1994
1995 Award Year 1995
1996 Award Year 1996
1997 Award Year 1997
1998 Award Year 1998
1999 Award Year 1999
2000 Award Year 2000
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 258
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 257
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC28C AWD_YR_1 (CONT)
2001 Award Year 2001
2002 Award Year 2002
2003 Award Year 2003
2004 Award Year 2004
2005 Award Year 2005
2006 Award Year 2006
2007 Award Year 2007
2008 Award Year 2008
2009 Award Year 2009
2010 Award Year 2010
AC2Y2 AWD_YR_1_YY FOCUS='Awd Yr 1,YY' 2
AC28D AWD_YR_2 REFER TO AC28C FOR VALID VALUES. 4 C
FOCUS='Awd Yr 2'
Determines if this year can be accessed.
AC2Y3 AWD_YR_2_YY FOCUS='Awd Yr 2,YY' 2
AC28E AWD_YR_3 REFER TO AC28C FOR VALID VALUES. 4 C
FOCUS='Awd Yr 3'
Determines if this year can be accessed.
AC2Y4 AWD_YR_3_YY FOCUS='Awd Yr 3,YY' 2
AC2Y8 WEB_ADDR_DEF_STATE REFER TO A 316 FOR VALID VALUES. 2
FOCUS='Addr,Def,State'
State code assigned to the state in which the institution is located.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC2Y9 WEB_ADDR_DEF_CNTRY REFER TO A 065 FOR VALID VALUES. 2
FOCUS='Addr,Def,Cntry'
Country code for the country in which the institution is located.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC2YA ACCT_SUM_DISP_DUEDT FOCUS='Disp Acc,Sum Due,Dt' 1
Determines whether or not to display the Web Account Summary Due Date.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 259
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 258
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC2YA ACCT_SUM_DISP_DUEDT (CONT)
VALUES: Y Display the Account Summary Due Date
N Do not display the Account Summary Due Date
AC2YB WEB_TUITION_CALC FOCUS='Web Tuit,Calc' 1
Determines how Tuition Calculation is performed on the Web.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Always invoke when an Account Summary is requested
R Invoke only when "Tuition Calc" is "Y" on Scr 111
N Do not invoke Tuition Calculation
AC2YC ACCT_SUM_NAME FOCUS='Disp Acc,Sum Due,Dt' 1
Determines whether or not to display the student's name on the Web
Account Summary.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display student's name
N Do not display student's name
AC2YD VIEW_ACCT_SUM FOCUS='View,Acct,Sum' 1
Determines whether all students or just active students may view the
Web Account Summary.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: (BLANK)
VALUES: (BLANK) All students may view Account Summary
A Only active students may view Account Summary
AC2YE ACCT_SUM_SUBCD_GRP FOCUS='Acct Sum,Subcd,Grp' 1
Determines whether or not subcode grouping is applied to the Web
Account Summary.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Subcode grouping is applied
N Subcode grouping is not applied
AC2YF WEB_CATLG_DEPT_DESC FOCUS='Web Cat,Dept Desc' 1
Determines whether or not to display the Department Description in
the Web Course Catalog. The description displayed in the Web Catalog
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 260
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 259
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC2YF WEB_CATLG_DEPT_DESC (CONT) is from Item 1 on Screen 1D1.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display Department Description
N Do not display Department Description
AC2YG WEB_CATLG_ITEM_1 FOCUS='Web Cat,Item 1' 1
Determines whether or not to display the Course Title,
Item 1 on Screen 1D1, for the Web Course Catalog.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display Course Title
N Do not display Course Title
AC2YH WEB_CATLG_ITEM_2 FOCUS='Web Cat,Item 2' 1
Determines whether or not to display the Course Instructors,
Item 2 on Screen 1D1, for the Web Course Catalog.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display Instructors
N Do not display Instructors
AC2YI WEB_CATLG_ITEM_3 FOCUS='Web Cat,Item 3' 1
Determines whether or not to display the Course Prerequisites,
Item 3 on Screen 1D1, for the Web Course Catalog.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display Prerequisites
N Do not display Prerequisites
AC2YJ WEB_CATLG_ITEM_4 FOCUS='Web Cat,Item 4' 1
Determines whether or not to display the Course Corequisites,
Item 4 on Screen 1D1, for the Web Course Catalog.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display Corequisites
N Do not display Corequisites
DATE RUN 04/08/03 Auburn University REPORT PAGE 261
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 260
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC2YK WEB_CATLG_ITEM_5 FOCUS='Web Cat,Item 5' 1
Determines whether or not to display the Course Notes,
Item 5 on Screen 1D1, for the Web Course Catalog.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display Notes
N Do not display Notes
AC2YL WEB_CATLG_ITEM_6 FOCUS='Web Cat,Item 6 1
Determines whether or not to display Paragraph 1 of the Course
Description, Item 6 on Screen 1D1, for the Web Course Catalog.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display Paragraph 1
N Do not display Paragraph 1
AC2YM WEB_CATLG_ITEM_7 FOCUS='Web Cat,Item 7' 1
Determines whether or not to display Paragraph 2 of the Course
Description, from Item 6 on Screen 1D1, for the Web Course Catalog.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display Paragraph 2
N Do not display Paragraph 2
AC2YN WEB_CATLG_ITEM_8 FOCUS='Web Cat,Item 8' 1
Determines whether or not to display Paragraph 3 of the Course
Description, Item 6 on Screen 1D1, for the Web Course Catalog.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display Paragraph 3
N Do not display Paragraph 3
AC2YO WEB_CATLG_ITEM_9 FOCUS='Web Cat,Item 9' 1
Determines whether or not to display Paragraph 4 of the Course
Description, Item 6 on Screen 1D1, for the Web Course Catalog.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display Paragraph 4
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 262
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 261
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC2YO WEB_CATLG_ITEM_9 (CONT)
N Do not display Paragraph 4
AC2YP WEB_INST_CRSWK_NAME FOCUS='Web Inst,Crswrk,Name' 1
Determines whether or not to display the student's name on the
Institutional Coursework Web page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display name
N Do not display name
AC291 MAX_NUM_ATTEMPT FOCUS='Max,Attempt' 1
Maximum number of login attempts allowed before lockout on the Web.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC292 RESET_NEW_DT FOCUS='Reset,New Dt' 1
Determines if the maximum number of login attempts is reset for a new
date.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
VALUES: (BLANK) No, do not reset on a new date
N No, do not reset on a new date
Y Yes, reset on a new date
AC293 FAC_ADDR_TYPE_1 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Fac Addr,Type 1'
A student address type that can be viewed by faculty and advisors on
the Web. This is the first address type selected when displaying the
student address on the Class List Web page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC294 FAC_ADDR_TYPE_2 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Fac Addr,Type 2'
A student address type that can be viewed by faculty and advisors on
the Web. If the student does not have address type 1, the system looks
for this address type when displaying the student address on the Web
for Faculty and Advisors Class List.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
CONTINUED
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SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC294 FAC_ADDR_TYPE_2 (CONT)
AC295 FAC_ADDR_TYPE_3 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Fac Addr,Type 3'
A student address type that can be viewed by faculty and advisors on
the Web. If the student does not have address types 1 or 2, the system
looks for this address type when displaying the student address on the
Class List Web page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC296 FAC_ADDR_TYPE_4 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Fac Addr,Type 4'
A student address type that can be viewed by faculty and advisors on
the Web. If the student does not have address types 1, 2, or 3, the
system looks for this address type when displaying the student address
on the Class List Web page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC297 FAC_ADDR_TYPE_5 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Fac Addr,Type 5'
A student address type that can be viewed by faculty and advisors on
the Web. If the student does not have address types 1, 2, 3, or 4, the
system looks for this address type when displaying the student address
on the Class List Web page.
DCAC2981addresses for students
on the Class List Web page.
AC298 FAC_RESPECT_DIR FOCUS='Faculty,Respect Dir' 1 03
Indicates whether the Faculty Web functions should suppress display of
addresses for students who have chosen to have their addresses
unlisted in the Student Directory.
*Change Log: 10/14/02 RE: sct tos siibmd09
*
DEFAULT: (BLANK) Respect student's choice
VALUES: Y Yes
N No
DATE RUN 04/08/03 Auburn University REPORT PAGE 264
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DATA ELEMENT DEFINITIONS PAGE 263
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC299 CATALOG_ACAD_YR FOCUS='Catalog,Acad Yr' 4
The current College Catalog year used by
Course Catalog on the Web.
*Change log: 06/06/00 RE: SCT tos SIIBMA83 (sip187)
*
AC29A ACCT_SUM_DUEDT FOCUS='Acct Sum,Due Date' 8
The Due Date for the Web/Kiosk/TouchNet Voice Account Summary.
*Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
AC28F AWD_YR_4 REFER TO AC28C FOR VALID VALUES. 4 C
FOCUS='Awd Yr 4'
Determines if this year can be accessed.
*Change Log: 03/21/02 RE: SCT tos changes SIIBMC62(SIS062)
*
AC2Y5 AWD_YR_4_YY FOCUS='Awd Yr 4,YY' 2
AC28Q AWD_YR_5 REFER TO AC28C FOR VALID VALUES. 4 C
FOCUS='Awd Yr 5'
Determines if this year can be accessed.
*Change Log: 03/21/02 RE: SCT tos changes SIIBMC62(SIS062)
*
AC2Y6 AWD_YR_5_YY FOCUS='Awd Yr 5,YY' 2
AC270 WEB_GENERATE_SID FOCUS='Generate,SID' 1 03
Option to generate Student ID's on Login / SID.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Yes
VALUES: Y Yes
N No
AC271 WEB_DEF_STATE_CD REFER TO A 316 FOR VALID VALUES. 2
FOCUS='Default,State,Code'
State code assigned to the state in which the institution is located.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
AC272 WEB_DEF_STATE_LIT FOCUS='Default,State,Literal' 24
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 264
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC272 WEB_DEF_STATE_LIT (CONT) Name of the state in which the institution is located.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
AC273 WEB_DEF_CNTRY_CD REFER TO A 065 FOR VALID VALUES. 2
FOCUS='Default,Country,Code'
Country code for the country in which the institution is located.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
AC274 WEB_DEF_RES_FEE FOCUS='Default,Resident,Application,Fee' 3
Default application fee - resident.
Examples: $50 fee, enter 050
$100 fee, enter 100
$250 fee, enter 250
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: (BLANK)
AC275 WEB_DEF_NONRES_FEE FOCUS='Default,Non-Resident,Application,Fee' 3
Default application fee - non-resident.
Examples: $50 fee, enter 050
$100 fee, enter 100
$250 fee, enter 250
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: (BLANK)
AC276 WEB_CREDIT_CARD_1 FOCUS='Credit,Card,Type-1' 1 17
Credit card type - 1.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: (BLANK)
VALUES: (BLANK)
A American Express
D Discover
M Master Card
V Visa
O Other
DATE RUN 04/08/03 Auburn University REPORT PAGE 266
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DATA ELEMENT DEFINITIONS PAGE 265
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC277 WEB_CREDIT_CARD_2 FOCUS='Credit,Card,Type-2' 1 17
Credit card type - 2.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: (BLANK)
VALUES: (BLANK)
A American Express
D Discover
M Master Card
V Visa
O Other
AC278 WEB_CREDIT_CARD_3 FOCUS='Credit,Card,Type-3' 1 17
Credit card type - 3.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: (BLANK)
VALUES: (BLANK)
A American Express
D Discover
M Master Card
V Visa
O Other
AC279 WEB_CREDIT_CARD_4 FOCUS='Credit,Card,Type-4' 1 17
Credit card type - 4.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: (BLANK)
VALUES: (BLANK)
A American Express
D Discover
M Master Card
V Visa
O Other
AC27A WEB_CREDIT_CARD_5 FOCUS='Credit,Card,Type-5' 1 17
Credit card type - 5.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 266
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC27A WEB_CREDIT_CARD_5 (CONT) *
DEFAULT: (BLANK)
VALUES: (BLANK)
A American Express
D Discover
M Master Card
V Visa
O Other
AC27B WEB_CALC_APPL_FEE FOCUS='Calculate,Application,Fee Amount' 1 03
Flag to allow institutions that calculate fees in a manner that is
not consistent with the system to disable the display of application
fees.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Yes
VALUES: Y Yes
N No
AC27C WEB_DISP_DEADLINE FOCUS='Display,Deadline,Dates' 1 03
Flag to allow institutions that do not wish to have deadlines
displayed to disable the display of application deadlines.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Yes
VALUES: Y Yes
N No
AC27D WEB_INITIAL_FEE FOCUS='Initial,Fee,Status' 1
Value to use if none is specified for an Application Type.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: R
VALUES: (BLANK)
R A flat-rate charge is assessed for all application
with this Application Type
N Fee Not Required
W Fee Waived
AC27E WEB_APPL_FEE_TERM REFER TO A 020 FOR VALID VALUES. 5 C
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SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Application,Fee Payment,Term'
Term to which application fee payments should be applied if fees
should not applied to the first term the applicant would be attending.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
AC2Y7 WEB_FEE_TERM_YYT FOCUS='Application,Fee Term,YYT' 3
AC27F WEB_FEE_BEFORE_SUB FOCUS='Require,Appl Fee,Before Pymt' 1 03
Option to require Application Fee payment before application is
marked as Submitted. This option is only available if TouchNet
Gateway Credit Card payment processing is supported.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: N No
VALUES: N No
Y Yes
AC27G WEB_CREATE_PIN FOCUS='Create,PIN' 1 03
Field to support ID verification processing for assignment of a
PIN when no PIN is on file for the applicant.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Yes
VALUES: Y Yes
N No
AC27H WEB_WT_FIRST_NAME REFER TO A 4EC FOR VALID VALUES. 1
FOCUS='Weight,First,Name'
AC27I WEB_WT_DOB REFER TO A 4ED FOR VALID VALUES. 1
FOCUS='Weight,DOB'
AC27J WEB_WT_GENDER REFER TO A 4EE FOR VALID VALUES. 1
FOCUS='Weight,Gender'
AC27K WEB_WT_STREET REFER TO A 4EF FOR VALID VALUES. 1
FOCUS='Weight,Street'
AC27L WEB_WT_CITY_ZIP REFER TO A 4EG FOR VALID VALUES. 1
FOCUS='Weight,City,Zip'
DATE RUN 04/08/03 Auburn University REPORT PAGE 269
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 268
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC27M WEB_WT_PHONE REFER TO A 4EH FOR VALID VALUES. 1
FOCUS='Weight,Phone'
AC27N WEB_WT_MIN REFER TO A 4EI FOR VALID VALUES. 2
FOCUS='Weight,Min'
AC27O WEB_WT_MAX REFER TO A 4EJ FOR VALID VALUES. 2
FOCUS='Weight,Max'
AC27P WEB_DOB_MATCH FOCUS='DOB,Match' 1
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: N
VALUES: N Web page input and System Birth Date match, or
one or both are missing.
R Birth Date must exist on both the Web page and
the system, and they must match.
If you set this value to R, the weight entered for Date of Birth must
be greater than 0. The valid range is 1-9.
AC27Q WEB_GENDER_MATCH FOCUS='Gender,Match' 1
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: N
VALUES: N Web page input and System Gender match, or one
or both are missing.
R Gender must exist on both the Web page and the
system, and they must match.
If you set this value to R, the weight entered for Gender must be
greater than 0. The valid range is 1-9.
AC27R WEB_DISP_ADM_LINK FOCUS='Display,Admissions,Link' 1 15
Option to display the institution's Admissions link on Enrollment
Intentions.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 269
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC27R WEB_DISP_ADM_LINK (CONT)
N Do not display
AC27S WEB_DISP_RES_STAT FOCUS='Display,Residency,Status' 1 15
Option to require Residency Status on the Enrollment Intentions
Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC27T WEB_DISP_FINAID_INT FOCUS='Display,Financial Aid,Intentions' 1 15
Option to display Financial Aid Intentions on the Enrollment Intentions
Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC27U WEB_DISP_PREV_ATTND FOCUS='Display,Previous,Attendance' 1 15
Option to display questions related to Previous Attendance on the
Enrollment Intentions Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC27V WEB_DISP_PREV_APPLD FOCUS='Display,Previous,Application' 1 15
Option to display questions related to Previous Applications on the
Enrollment Intentions Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 271
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DATA ELEMENT DEFINITIONS PAGE 270
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC27V WEB_DISP_PREV_APPLD (CONT)
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC27W WEB_DISP_NICKNAME FOCUS='Display,Nickname' 1 15
Option to display the Nickname field on the Personal Information
Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
N Do not display
AC27X WEB_DISP_GENDER FOCUS='Display,Gender' 1 15
Option to display the question regarding Gender on the Personal
Information Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC27Y WEB_DISP_BIRTH_DT FOCUS='Display,Birth,Date' 1 15
Option to display the question regarding Birth Date on the Personal
Information Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC27Z WEB_DISP_MARITAL FOCUS='Display,Marital,Status' 1 15
Option to display the question regarding Marital Status on the
Personal Information Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
CONTINUED
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SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC27Z WEB_DISP_MARITAL (CONT)
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC280 WEB_DISP_SEL_SERV FOCUS='Display,Selective,Service,Registration' 1 15
Option to display the question regarding Selective Service Registration
on the Personal Information Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC281 WEB_DISP_VET_STAT FOCUS='Display,Veteran,Status' 1 15
Option to display the question regarding Veteran Status on the
Personal Information Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC282 WEB_DISP_DISABILITY FOCUS='Display,Disability,Type' 1 15
Option to display the question regarding Disability Type on the
Personal Information Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC283 WEB_DISP_RELIGION FOCUS='Display,Religion' 1 15
Option to display the question regarding Religion on the Personal
Information Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 273
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DATA ELEMENT DEFINITIONS PAGE 272
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC283 WEB_DISP_RELIGION (CONT) *
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC284 WEB_DISP_ETHNICITY FOCUS='Display,Ethnicity' 1 15
Option to display the question regarding Ethnicity on the Personal
Information Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC285 WEB_DISP_CRIME FOCUS='Display,Criminal,Convictions' 1 15
Option to display the question regarding Criminal Convictions on the
Personal Information Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC286 WEB_DISP_BIRTH_FLDS FOCUS='Display,Birth,Fields' 1 15
Option to display Birth Residency Fields on the Residency/Citizenship
Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC287 WEB_DISP_ORIGIN_FLDS FOCUS='Display,Origin,Fields' 1 15
Option to display Origin Residency Fields on the Residency/Citizenship
Web page.
CONTINUED
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SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC287 WEB_DISP_ORIGIN_FLDS(CONT) *Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC288 WEB_DISP_STATE_LEGAL FOCUS='Display,State Legal,Residence,Fields' 1 15
Option to display State of Legal Residence fields on the Residency/
Citizenship Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC289 WEB_PERM_MAIL_ADTYPE REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Permanent,Address,Type'
Address type to be assigned to the Permanent Address entered by the
applicant when they create their account, or update the Permanent
Address on the Personal Information Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: P Permanent Address
AC29F WEB_EMERG_CON_ADTYPE REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Emergency,Contact,Address,Type'
Address type to be assigned to the Emergency Contact Address
entered by the applicant on the Personal Information Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: E Emergency Contact 1
AC29N WEB_TEMP_MAIL_ADTYPE REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Temporary,Address,Type'
Address type to be assigned to the Temporary Address entered by
the applicant on the Personal Information Web page.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 275
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DATA ELEMENT DEFINITIONS PAGE 274
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC29N WEB_TEMP_MAIL_ADTYPE(CONT) *
DEFAULT: M Temporary
AC29W WEB_PREV_LGL_ADTYPE REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Previous,Legal,Address,Type'
Address type to be assigned to the Previous Legal Address entered
by the applicant on the Residency/Citizenship Web page.
DEFAULT: 1 Most recent previous legal residence
AC29X WEB_PRIOR_LGL_ADTYPE REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Prior,Legal,Address,Type'
Address type to be assigned to the Prior Legal Address entered
by the applicant on the Residency/Citizenship Web page.
DEFAULT: 2 Prior legal residence
AC29Y WEB_HOME_SCHOOL_CD FOCUS='Home,School,Code' 7
A 7-digit numeric field used on the High School History Web page
as the School Index School Code value for applicants who were home
schooled.
AC29Z WEB_GED_CODE FOCUS='GED,Code' 7
A 7-digit numeric field used on the High School History Web page
as the School Index School Code value for applicants who have
earned a GED.
AC301 WEB_DISP_HSNG_INTNT FOCUS='Display,Housing,Intentions' 1 15
Option to display Housing Intentions on the Enrollment Intentions
Web page.
DEFAULT: Y Optional - to be displayed
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC28G WEB_ADDR_FLAG1 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Flag 1'
An address type that is available on the web.
AC28H WEB_ADDR_FLAG2 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Flag 2'
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 275
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC28H WEB_ADDR_FLAG2 (CONT) An address type that is available on the web.
AC28I WEB_ADDR_FLAG3 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Flag 3'
An address type that is available on the web.
AC28J WEB_ADDR_FLAG4 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Flag 4'
An address type that is available on the web.
AC28K WEB_ADDR_FLAG5 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Flag 5'
An address type that is available on the web.
AC28L WEB_ADDR_FLAG6 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Flag 6'
An address type that is available on the web.
AC28M WEB_ADDR_FLAG7 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Flag 7'
An address type that is available on the web.
AC28N WEB_ADDR_FLAG8 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Flag 8'
An address type that is available on the web.
AC28O WEB_ADDR_FLAG9 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Flag 9'
An address type that is available on the web.
AC28P WEB_ADDR_FLAG10 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Flag 10'
An address type that is available on the web.
AC302 WEB_ADDR_FLAG11 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Flag 11'
An address type that is available on the web.
AC303 WEB_ADDR_FLAG12 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Flag 12'
An address type that is available on the web.
AC304 WEB_ADDR_FLAG13 REFER TO AD215 FOR VALID VALUES. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 277
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DATA ELEMENT DEFINITIONS PAGE 276
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Addr,Flag 13'
An address type that is available on the web.
AC306 WEB_ADDR_FLAG14 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Flag 14'
An address type that is available on the web.
AC28R WEB_INQUPD1 FOCUS='Inq,Upd 1' 1
Indicates whether a student can update the above address
on the web or if the address is view-only.
VALUES: (BLANK) Neither inquire nor update
I Inquire only
U Inquire/update address
AC28S WEB_INQUPD2 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Inq,Upd 2'
AC28T WEB_INQUPD3 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Inq,Upd 3'
AC28U WEB_INQUPD4 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Inq,Upd 4'
AC28V WEB_INQUPD5 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Inq,Upd 5'
AC28W WEB_INQUPD6 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Inq,Upd 6'
AC28X WEB_INQUPD7 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Inq,Upd 7'
AC28Y WEB_INQUPD8 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Inq,Upd 8'
AC28Z WEB_INQUPD9 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Inq,Upd 9'
AC290 WEB_INQUPD10 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Inq,Upd 10'
DATE RUN 04/08/03 Auburn University REPORT PAGE 278
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DATA ELEMENT DEFINITIONS PAGE 277
SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC307 WEB_INQUPD11 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Inq,Upd 11'
AC308 WEB_INQUPD12 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Inq,Upd 12'
AC309 WEB_INQUPD13 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Inq,Upd 13'
AC311 WEB_INQUPD14 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Inq,Upd 14'
AC312 WEB_EMAIL_FLAG1 REFER TO AD113 FOR VALID VALUES. 1
FOCUS='Email,Flag 1'
An e-mail address type that is available on the web.
AC313 WEB_EMAIL_FLAG2 REFER TO AD113 FOR VALID VALUES. 1
FOCUS='Email,Flag 2'
An e-mail address type that is available on the web.
AC314 WEB_EMAIL_FLAG3 REFER TO AD113 FOR VALID VALUES. 1
FOCUS='Email,Flag 3'
An e-mail address type that is available on the web.
AC316 WEB_EMAIL_FLAG4 REFER TO AD113 FOR VALID VALUES. 1
FOCUS='Email,Flag 4'
An e-mail address type that is available on the web.
AC317 WEB_EMAIL_FLAG5 REFER TO AD113 FOR VALID VALUES. 1
FOCUS='Email,Flag 5'
An e-mail address type that is available on the web.
AC318 WEB_EMAIL_INQUPD1 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Email,InqUpd 1'
Indicates whether a student can update the above e-mail
address on the web or if the e-mail address is view-only.
AC319 WEB_EMAIL_INQUPD2 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Email,InqUpd 2'
AC321 WEB_EMAIL_INQUPD3 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Email,InqUpd 3'
DATE RUN 04/08/03 Auburn University REPORT PAGE 279
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SEGMENT 027 WB GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC322 WEB_EMAIL_INQUPD4 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Email,InqUpd 4'
AC323 WEB_EMAIL_INQUPD5 REFER TO AC28R FOR VALID VALUES. 1
FOCUS='Email,InqUpd 5'
DATE RUN 04/08/03 Auburn University REPORT PAGE 280
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 279
SEGMENT 029 RP REQ ADMISS APPL W SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** Required Admissions Application WEB pages **
** **
******************************************************************
AC29C DELETE_FLAG_RPADD_CN TL REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Flag,Web,Cntl'
This flag is used to delete a Web Required Admissions Application
record from the System Control File.
#AC29D RECORD_TYPE_RPADD_CN TL FOCUS='Rec Typ,Web,Cntl' 3
A code indicating the type of System Control record.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: 029 Web Required Admiss Appl pages table entry
VALUES: 029 Web Required Admiss Appl pages table entry
#AC29E WEB_APPL_TYPE REFER TO A 315 FOR VALID VALUES. 1 23
FOCUS='Appl, Type'
Value indicating which application type the student has selected to
submit via the Web.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
AC29G WEB_PERSONAL_PAGE FOCUS='Personal,Page' 1
Flag indicating whether or not the information on the Web Personal
Information page is required for this application type.
*Change Log: 10/14/02 RE: SCT TOS SIIBMD09
*
DEFAULT: N
VALUES: N This page is not required for this application typ
Y This page is required for this application type
AC29H WEB_PREV_ADDR_FLAG FOCUS='Prev Addr,Info' 1
Flag indicating whether or not the Previous Addresses information
is to be displayed on the Residency/Citizenship Web page for this
application type. The information will be displayed on the Web
page, but the applicant is not required to fill it in.
*Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
* 10/14/02 RE: SCT tos changes SIIBMD09
CONTINUED
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SEGMENT 029 RP REQ ADMISS APPL W SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC29H WEB_PREV_ADDR_FLAG (CONT) *
DEFAULT: N
VALUES: N Do not display this information on the Web page
Y Display this information on the Web page
AC29I WEB_EMRGNCY_FLAG FOCUS='Emrgncy,Cntct,Flag' 1
Flag indicating whether or not the Emergency Contact information is
to be displayed on the Personal Information Web page for this
application type. If the information is displayed on the Web page,
the applicant will be required to enter it.
*Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
DEFAULT: N
VALUES: N This information is not required on the Web page
Y This information is required on the Web page
AC29J WEB_RES_CITZ_PAGE FOCUS='Residency,Page' 1
Flag indicating whether or not the information on the Web
Residency/Citizenship page is required for this application type.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DEFAULT: N
VALUES: N This page is not required for this application typ
Y This page is required for this application type
AC29K WEB_HIGH_SCHL_PAGE FOCUS='High Schl,Page' 1
Flag indicating whether or not the information on the Web High School
History page is required for this application type.
*Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
DEFAULT: N
VALUES: N This page is not required for this application typ
Y This page is required for this application type
AC29L WEB_COLLEGE_PAGE FOCUS='College,Page' 1
Flag indicating whether or not the information on the Web College
History page is required for this application type.
*Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
CONTINUED
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SEGMENT 029 RP REQ ADMISS APPL W SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC29L WEB_COLLEGE_PAGE (CONT)
DEFAULT: N
VALUES: N This page is not required for this application typ
Y This page is required for this application type
AC29M WEB_ADDR_PH_FLAG FOCUS='Addr-Ph,Flag' 1
A value that indicates which Admissions Office e-mail address, mailing
address and phone number to display for the appliction type. The value
you enter corresponds to the number associated with the information
stored for that office in the ACINPM file. The phone number and e-mail
address will be displayed as the contact information in InfoText on the
Web pages. The mailing address will be provided for application fee
payments on the Submission Acknowledgement page.
*Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
DEFAULT: (BLANK) Not specified
VALUES: 1
2
3
AC29O WEB_USER_1_PAGE FOCUS='User 1,Page' 1
Flag indicating whether or not the information on the Web User 1 page
is required for this application type.
*Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
DEFAULT: N
VALUES: N This information is not required on the Web page
Y This information is required on the Web page
AC29P WEB_USER_2_PAGE FOCUS='User 2,Page' 1
Flag indicating whether or not the information on the Web User 2 page
is required for that application type.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DEFAULT: N
VALUES: N This information is not required on the Web page
Y This information is required on the Web page
AC29Q WEB_USER_3_PAGE FOCUS='User 3,Page' 1
Flag indicating whether or not the information on the Web User 3 page
is required for that application type.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
CONTINUED
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SEGMENT 029 RP REQ ADMISS APPL W SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC29Q WEB_USER_3_PAGE (CONT) *
DEFAULT: N
VALUES: N This information is not required on the Web page
Y This information is required on the Web page
AC29R WEB_USER_4_PAGE FOCUS='User 4,Page' 1
Flag indicating whether or not the information on the Web User 4 page
is required for that application type.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DEFAULT: N
VALUES: N This information is not required on the Web page
Y This information is required on the Web page
AC29S WEB_USER_5_PAGE FOCUS='User 5,Page' 1
Flag indicating whether or not the information on the Web User 5 page
is required for that application type.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DEFAULT: N
VALUES: N This information is not required on the Web page
Y This information is required on the Web page
AC29T WEB_LEVEL REFER TO AC646 FOR VALID VALUES. 1
FOCUS='WEB,Level'
Value that links the Web application type field to a specific level.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
AC29U WEB_RULE REFER TO AC89D FOR VALID VALUES. 2
FOCUS='WEB,Rule'
Value that links the Web applicant to a specific admissions rule.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
AC30A WEB_PERSNL_REF_PAGE FOCUS='Personal,Reference,Page' 1
Flag indicating whether or not the information on the Web Personal
Reference page is required for this application type.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DEFAULT: Y
VALUES: Y This page is required for this application type
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 283
SEGMENT 029 RP REQ ADMISS APPL W SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC30A WEB_PERSNL_REF_PAGE (CONT)
N This page is not required for this application typ
AC30B WEB_EMPLMT_HIST_PAGE FOCUS='Employment,History,Page' 1
Flag indicating whether or not the information on the Web Employment
History page is required for this application type.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DEFAULT: Y
VALUES: Y This page is required for this application type
N This page is not required for this application typ
AC30C WEB_CLIENT_REQ_PAGE FOCUS='Client,Requirements,Page' 1
Flag indicating whether or not the information on the Web Client
Requirements page is required for this application type.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DEFAULT: Y
VALUES: Y This page is required for this application type
N This page is not required for this application typ
AC30D WEB_DISP_ALT_MAJOR FOCUS='Display,Alternate,Major' 1 15
Option to display an entry box for an Alternate Major on Enrollment
Intentions. If display is required, the same values displayed for
Major for this Application Type will be listed.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DEFAULT: Y Optional
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC30E WEB_DISP_ERLYDC_INT FOCUS='Display,Early Decision,Intent' 1 15
Flag indicating whether the applicant will be presented with the
question regarding whether they want to be considered for early
decision on the Enrollment Intentions - Part II page.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DEFAULT: N Do not display
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 285
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DATA ELEMENT DEFINITIONS PAGE 284
SEGMENT 029 RP REQ ADMISS APPL W SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC30E WEB_DISP_ERLYDC_INT (CONT)
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC30F WEB_DEF_HOUSING_INT FOCUS='Default,Housing,Intentions' 1
Default value for Housing Intentions to be used on the Enrollment
Intentions Web page.
Note: If you leave this field blank, a list box of values will be
displayed on the Web page. If you choose a value, that will be the
only value from which students can choose.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DEFAULT: (BLANK) Not specified
VALUES: (BLANK) Not specified
C Commute from off-campus housing
H Live at home
O On-campus housing
R On-campus housing required
U Unknown
AC30G WEB_AUTO_ADMIT FOCUS='Auto,Admit' 1 04
Option to execute auto-admit processing on Submit Application for
this Application Type.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DEFAULT: Y Yes
VALUES: Y Yes
N No
AC30H WEB_DISP_PTFT_STAT FOCUS='Display,Part-time,Full-time' 1 15
Option to display an entry box for Part-time / Full-time status on
the Enrollment Intentions Web page.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DEFAULT: Y Optional
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
DATE RUN 04/08/03 Auburn University REPORT PAGE 286
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DATA ELEMENT DEFINITIONS PAGE 285
SEGMENT 029 RP REQ ADMISS APPL W SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC30I WEB_DISP_SPEC_PGM FOCUS='Display,Special,Program' 1 15
Option to display an entry box for Special Program on the Enrollment
Intentions Web page.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DEFAULT: Y Optional
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC30J WEB_DISP_MINOR FOCUS='Display,Minor' 1 15
Option to display an optional Minor field on the Enrollment Intentions
Web page. If display is required, the same values displayed for Major
for this Application Type will be listed.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DEFAULT: Y Optional
VALUES: Y Optional - to be displayed
R Required - to be displayed
N Do not display
AC30K WEB_CLIENT_REQ_PNAME FOCUS='Client,Requirement,Page Name' 26
The name to be used when a Client Requirement page has been created
for the Application Type.
AC30L WEB_PERS_REF_NUM FOCUS='Number of,Personal,References' 1
The number of Personal References.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
VALUES: 0
1
2
3
AC30M WEB_ADM_DEP_REQ FOCUS='Adm Dep Req' 1 03
Option to require an admissions deposit.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DEFAULT: Y Yes
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 287
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DATA ELEMENT DEFINITIONS PAGE 286
SEGMENT 029 RP REQ ADMISS APPL W SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC30M WEB_ADM_DEP_REQ (CONT)
VALUES: Y Yes
N No
#AC29V MAINT_DATE_WEB_ADMIN _PG FOCUS='Wbpg,Mntdt' 8
The Date on which this Required Admissions Application Web Page entry
was last updated. It is system-maintained.
*Change Log: 10/14/02 RE: SCT tos changes SIIBMD09
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 288
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 287
SEGMENT 030 FAM Tracking Msgs SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC300 DELETE_FLAG_TRK_MSG REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Trk,Msg'
A flag used to delete a Tracking Message record from the System
Control File.
#AC305 RECORD_TYPE_TRK FOCUS='Rec,Type,trk' 3
A code indicating the type of System Control record.
DEFAULT: 030
VALUES: 030 Tracking Message System Control Record.
#AC310 MESSAGE_ID_TRK FOCUS='Trk ID' 5 30
The identifier or mnemonic of the document to which this
tracking message pertains.
Identifiers and mnemonics used in the FAM Tracking function
are listed below. The system requires SAR, RESP, and NDSL to
identify documents that are referenced in the Disbursement
Programs. Other identifiers can be added or deleted.
*
*Change Log: 10/17/97 PB: Replaced codes per Miles Lester email
* 02/09/98 PB: Added values for oasis
* 02/11/98 PB: Added values 'DISPH'
* 05/22/98 PB: Added values for Plus Migration
* 06/25/98 PB: Added COOP,AUSA,BARK,COHR,DAMP,EZEL
* HAZL,MARS,NOBL,SULL,STEL values
* Deleted INST,INST1-4
* 07/24/98 RP: Revised COOP,AUSA,BARK,COHR,DAMP,EZEL
* HAZL,MARS,NOBL,SULL,STEL values
* 08/19/98 MM: ADDED BACK INST, INST1-4, PELL
* 08/26/98 RP: Further Revised COOP,AUSA,BARK,COHR,DAMP,EZEL
* HAZL,MARS,NOBL,SULL,STEL values
* 09/25/98 PB: Req #6016, Add GILB1-GILB4
* 01/21/99 ML: Req #6143, Init values for 00 regs
* 06/14/99 RG: SCT TOS SIIBM950 (SIP041)
* 06/30/99 RG: ADDED VALUES REQ# 6347/6354
* 07/14/99 RG: Req #6385 ADDED VALUES PTRE1/PTRE2
* 07/30/99 RG: Req #6420 ADDED VALUES BUIS1/BUIS2
* 08/13/99 RG: Req #6465 ADDED VALUES
* 11/19/99 RE: Req #6651 DELETED/ADDED VALUES
* 04/06/00 RE: Req #6841 Added 'EXIT'
* 06/22/00 RE: Req#6979 Added 'INTL1 & SOSL1'
* 11/08/00 RE Added "both1 & 2 values Req#7259
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 289
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 288
SEGMENT 030 FAM Tracking Msgs SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC310 MESSAGE_ID_TRK (CONT) * 02/01/01 RE Req#7341
* 02/26/01 RE Req#7368 updated some values
* 08/29/01 RE Req#7660 Added PEDN1 & 2 values
* 01/04/02 RE Req#7874 Added TXP01 & TXS01 values
* 06/04/02 RE Req#8132 Added values
* 01/30/03 RE Req#8489 Added/Changed values
*
VALUES: BKSD1 Barksdale Term1
BKSD2 Barksdale Term2
BSLY1 Beasley Term1
BSLY2 Beasley Term2
BORR1 Borrell Term1
BORR2 Borrell Term2
BOTH1 Booth-Vardaman Term 1
BOTH2 Booth-Vardaman Term 2
CPLL1 Chappel Term1
CPLL2 Chappel Term2
COFA1 Corey-Fairleigh Term1
COFA2 Corey-Fairleigh Term2
INTL1 International Loan
INTL2 International Loan Term 2
SOSL1 SOS Foundation Loan
SOSL2 SOS Foundation Loan Term 2
EXIT Exit Interview
GBNS1 Gibbons Term1
GBNS2 Gibbons Term2
GLBT1 Gilbert Term1
GLBT2 Gilbert Term2
LANE1 Lane Term1
LANE2 Lane Term2
LSBY1 Lisenby Term1
LSBY2 Lisenby Term2
MSHL1 Marshall Term1
MSHL2 Marshall Term2
NAFV1 Emergency VM Term1
NAFV2 Emergency VM Term2
PRMR1 Parmer Term1
PRMR2 Parmer Term2
PRSH1 Parrish Term1
PRSH2 Parrish Term2
RHSE1 Rehab/Sped Term1
RHSE2 Rehab/Sped Term2
RUSE1 Rouse Term1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 290
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 289
SEGMENT 030 FAM Tracking Msgs SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC310 MESSAGE_ID_TRK (CONT)
RUSE2 Rouse Term2
RUDD1 Rudder Term1
RUDD2 Rudder Term2
SULR1 Schuler Term1
SULR2 Schuler Term2
SHRP1 Sharp Term1
SHRP2 Sharp Term2
SLON1 Sloan Term1
SLON2 Sloan Term2
SLVN1 Sullivan Term1
SLVN2 Sullivan Term2
TERM1 Registered for Mini Session 1
THOR1 Thorington Term1
THOR2 Thorington Term2
BUIS1 Buist Loan Term 1
BUIS2 Buist Loan Term 2
PTRE1 Petrie Term 1
PTRE2 Petrie Term 2
BZMR1 Bazemore Term 1
BZMR2 Bazemore Term 2
SDL1 1st Subsidized Direct Loan
SDL2 2nd Subsidized Direct Loan
SDL3 3rd Subsidized Direct Loan
SDL4 4th Subsidized Direct Loan
SDL5 5th Subsidized Direct Loan
UDL1 1st Unsubsidized Direct Loan
UDL2 2nd Unsubsidized Direct Loan
UDL3 3rd Unsubsidized Direct Loan
UDL4 4th Unsubsidized Direct Loan
UDL5 5th Unsubsidized Direct Loan
PDL1 1st PLUS Loan Promissory Note
PDL2 2nd PLUS Loan Promissory Note
PDL3 3rd PLUS Loan Promissory Note
PDL4 4th PLUS Loan Promissory Note
PDL5 5th PLUS Loan Promissory Note
PEDN1 Pedneau Term 1
PEDN2 Pedneau Term 2
WRKSA Worksheet A
WRKSB Worksheet B
HPL 1 HPL Promissory Note (Term 1)
HPL 2 HPL Promissory Note (Term 2)
HPL 3 HPL Promissory Note (Term 3)
CONTINUED
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 290
SEGMENT 030 FAM Tracking Msgs SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC310 MESSAGE_ID_TRK (CONT)
HPL 4 HPL Promissory Note (Term 4)
INCV Income Verification (Other Than 1040)
NDSL1 Perkins Prom Note, Fall/Spring
NDSL2 Perkins Prom Note, Summer
PMPN1 DL Master Promissory Note (1st)
PMPN2 DL Master Promissory Note (2nd)
PMPN3 DL Master Promissory Note (3rd)
PMPN4 DL Master Promissory Note (4th)
PMPN5 DL Master Promissory Note (5th)
PMPN6 DL Master Promissory Note (6th)
PMPN7 DL Master Promissory Note (7th)
PMPN8 DL Master Promissory Note (8th)
PMPN9 DL Master Promissory Note (9th)
PELL Electronic Student Aid Report
SSN Social Security Num Verification
SSS Social Security Statement
TRAN Batch Transcript Tracking Mnemonic
AUAPP Auburn Financial Aid Application
BIRC Birth Certificate (Dependent)
CITC Citizenship Certification
DA Drug Abuse Hold File
DFLT Student Loan Default
COOP1 AU Coop-Term 1
AUSA1 AU Student Aid-Term 1
COHR1 Cohorn-Term 1
DAMP1 Dampier-Harris-Term 1
EZEL1 LS Ezell-Term 1
HAZL1 Hazelhurst-Term 1
NOBL1 EL Noble-Term 1
STEL1 US Steel-Term 1
COOP2 AU Coop-Term 2
AUSA2 AU Student Aid-Term 2
COHR2 Cohorn-Term 2
DAMP2 Dampier-Harris-Term 2
EZEL2 LS Ezell-Term 2
HAZL2 Hazelhurst-Term 2
NOBL2 EL Noble-Term 2
STEL2 US Steel-Term 2
MARRC Marriage Certificate
PLUSS PLUS Loan Application
SERV Selective Service Confirmation
SUAPP Summer Application
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 292
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 291
SEGMENT 030 FAM Tracking Msgs SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC310 MESSAGE_ID_TRK (CONT)
VAC Veteran Certification
VERI Verification Process
VERWS Verification Worksheet
GSL Entrance Interview Requirement
MISC Miscellaneous Document
1099 Tax Doc for Social Security
KHEAA KHEAA MPN
CHILD Child Support 03-04
CHS Child Support 02-03
SFAM Student's Family Members 02-03
FAMSS Student's Family Members 03-04
PFAM Parent's Family Members 02-03
FAMPS Parent's Family Members 03-04
UNTAX Untaxed Income
WAGES W-2 Forms 03-04
INCOM W-2 Forms 02-03
TXP98 Parent's 1998 Tax Form
TXS98 Student's 1998 Tax Form
TXP99 Parent's 1999 Tax Form
TXS99 Student's 1999 Tax Form
TXP00 Parent's 2000 Tax Form
TXS00 Student's 2000 Tax Form
TXP01 Parent's 2001 Tax Form
TXS01 Student's 2001 Tax Form
TXP02 Parent's 2002 Tax Form
TXS02 Student's 2002 Tax Form
#AC315 MESSAGE_ITEM_TRK FOCUS='Trk,Msg,Item' 3
Any three alphanumeric characters that uniquely identify a
document or other item to be tracked by the system and printed
on FAM Missing Information letters for students who have not
submitted the item as required, or who have submitted the item
incomplete.
#AC320 MESSAGE_LINE_TRK FOCUS='Trk,Msg,Line' 1
The line number of this line of text for the tracking message.
The message can have up to 10 lines of text, with up to 65
characters per line.
RANGES: 0-9
AC325 MESSAGE_TRK FOCUS='Trk Msg' 65
The text for this line of the message. The message can have up
CONTINUED
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TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 292
SEGMENT 030 FAM Tracking Msgs SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC325 MESSAGE_TRK (CONT) to 10 lines of text, with up to 65 characters per line.
#AC329 MAINT_DATE_TRK FOCUS='Trk Mntdt' 8
The date on which this record was last updated. It is
system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 294
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 293
SEGMENT 033 AF WEB ADMISS APPL F SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** WEB Admissions Application Fees **
** **
******************************************************************
AC330 DELETE_FLAG_AFADD_CN TL REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Flag,Web,Cntl'
This flag is used to delete a Web Required Admissions Application
record from the System Control File.
*Change Log: 10/14/02 RE sct tos siibmd09
*
#AC331 RECORD_TYPE_AFADD_CN TL FOCUS='Rec Typ,Web,Cntl' 3
A code indicating the type of System Control record.
*Change Log: 10/14/02 RE sct tos siibmd09
*
DEFAULT: 033 Web Admiss Appl Type/Term pages table entry
VALUES: 033 Web Admiss Appl Type/Term pages table entry
#AC332 WEB_APPL_TYPE REFER TO A 315 FOR VALID VALUES. 1 23
FOCUS='Appl, Type'
Value indicating which application type the student has selected to
submit via the Web.
*Change Log: 10/14/02 RE sct tos siibmd09
*
#AC333 WEB_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term'
Term.
*Change Log: 10/14/02 RE sct tos siibmd09
*
#AC334 WEB_ACAD_UNIT REFER TO A 135 FOR VALID VALUES. 1 50
FOCUS='Academic,Unit'
Academic unit.
*Change Log: 10/14/02 RE sct tos siibmd09
*
AC335 WEB_RES_AMT FOCUS='Resident,Application,Fee' 3
Resident application fee.
Examples: $50 fee, enter 050
CONTINUED
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TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 294
SEGMENT 033 AF WEB ADMISS APPL F SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC335 WEB_RES_AMT (CONT) $100 fee, enter 100
$250 fee, enter 250
*Change Log: 10/14/02 RE sct tos siibmd09
*
DEFAULT: (BLANK)
AC336 WEB_NONRES_AMT FOCUS='Non-Resident,Application,Fee' 3
Non-resident application fee.
Examples: $50 fee, enter 050
$100 fee, enter 100
$250 fee, enter 250
*Change Log: 10/14/02 RE sct tos siibmd09
*
DEFAULT: (BLANK)
AC337 WEB_MULTI_APP_IND FOCUS='Mult,Appl,Ind' 1
Field used to indicate whether the value entered in the Multiple
Application Fee Value is a dollar amount or a percentage.
*Change Log: 10/14/02 RE sct tos siibmd09
*
DEFAULT: (BLANK)
VALUES: (BLANK)
$ Dollar amount
% Percentage
AC338 WEB_MULTI_APP_FEE FOCUS='Mult,Appl,Fee' 3
This 3-digit field must contain either the actual dollar amount to be
charged for all subsequent applications, or a percentage of the
full amount that will be charged. Indicate whether this is a dollar
amount or percentage in the Multiple App $/% Indicator field.
*Change Log: 10/14/02 RE sct tos siibmd09
*
NOTE: The calculated total must produce a a result represented in
whole dollars.
Examples: 25 percent, enter 025
50 percent, enter 050
25 dollars, enter 025
100 dollars, enter 100
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 296
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 295
SEGMENT 033 AF WEB ADMISS APPL F SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC338 WEB_MULTI_APP_FEE (CONT)
DEFAULT: (BLANK)
AC339 WEB_FEE_STATUS FOCUS='Fee,Status' 1
Defines whether an application fee is required.
*Change Log: 10/14/02 RE sct tos siibmd09
*
DEFAULT: (BLANK)
VALUES: (BLANK)
R A flat-rate charge is assessed for each applicatio
with this Application Type
N Fee Not Required
W Fee Waived
T Special fee processing for additional applications
submitted by an applicant for a single term
AC33A WEB_CC_SUBCODE1 FOCUS='Web CC,Subcode 1' 5
Auto-charge subcode to be used for credit card payment type 1 for
each Application Type.
*Change Log: 10/14/02 RE sct tos siibmd09
*
DEFAULT: (BLANK)
RANGES: 00102-99999
AC33B WEB_CC_SUBCODE2 FOCUS='Web CC,Subcode 2' 5
Auto-charge subcode to be used for credit card payment type 2 for
each Application Type.
*Change Log: 10/14/02 RE sct tos siibmd09
*
DEFAULT: (BLANK)
RANGES: 00102-99999
AC33C WEB_CC_SUBCODE3 FOCUS='Web CC,Subcode 3' 5
Auto-charge subcode to be used for credit card payment type 3 for
each Application Type.
*Change Log: 10/14/02 RE sct tos siibmd09
*
DEFAULT: (BLANK)
RANGES: 00102-99999
AC33D WEB_CC_SUBCODE4 FOCUS='Web CC,Subcode 4' 5
Auto-charge subcode to be used for credit card payment type 4 for
CONTINUED
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 296
SEGMENT 033 AF WEB ADMISS APPL F SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC33D WEB_CC_SUBCODE4 (CONT) each Application Type.
*Change Log: 10/14/02 RE sct tos siibmd09
*
DEFAULT: (BLANK)
RANGES: 00102-99999
AC33E WEB_CC_SUBCODE5 FOCUS='Web CC,Subcode 5' 5
Auto-charge subcode to be used for credit card payment type 5 for
each Application Type.
*Change Log: 10/14/02 RE sct tos siibmd09
*
DEFAULT: (BLANK)
RANGES: 00102-99999
AC33F WEB_WEBSUB_ENDDT FOCUS='Web,Submission,Deadline' 8
Web Submission Deadline date.
*Change Log: 10/14/02 RE sct tos siibmd09
*
AC33G WEB_ERLYDC_ENDDT FOCUS='Early,Decision,Deadline' 8
Early Decision Deadline date.
*Change Log: 10/14/02 RE sct tos siibmd09
*
AC33H WEB_FINAID_ENDDT FOCUS='Financial,Aid,Deadline' 8
Financial Aid Deadline date.
*Change Log: 10/14/02 RE sct tos siibmd09
*
AC33I WEB_INTNTL_ENDDT FOCUS='International,Student,Deadline' 8
International Student Deadline date.
*Change Log: 10/14/02 RE sct tos siibmd09
*
AC33J WEB_TRNSFR_ENDDT FOCUS='Transfer,Student,Deadline' 8
Transfer Student Deadline date.
*Change Log: 10/14/02 RE sct tos siibmd09
*
AC33K WEB_DEP_AMT FOCUS='Adm Dep Amt' 3
Admissions Deposit Amount.
Examples: $50 amount, enter 050
$100 amount, enter 100
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 298
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 297
SEGMENT 033 AF WEB ADMISS APPL F SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC33K WEB_DEP_AMT (CONT) $250 amount, enter 250
*Change Log: 10/14/02 RE sct tos siibmd09
*
DEFAULT: (BLANK)
AC33L WEB_DEP_SUBCODE1 FOCUS='Web Dep,Subcode 1' 5
Auto-charge subcode to be used for credit card payment type 1 for
an admissions deposit for each Application Type.
*Change Log: 10/14/02 RE sct tos siibmd09
*
DEFAULT: (BLANK)
RANGES: 00102-99999
AC33M WEB_DEP_SUBCODE2 FOCUS='Web Dep,Subcode 2' 5
Auto-charge subcode to be used for credit card payment type 2 for
an admissions deposit for each Application Type.
*Change Log: 10/14/02 RE sct tos siibmd09
*
DEFAULT: (BLANK)
RANGES: 00102-99999
AC33N WEB_DEP_SUBCODE3 FOCUS='Web Dep,Subcode 3' 5
Auto-charge subcode to be used for credit card payment type 3 for
an admissions deposit for each Application Type.
*Change Log: 10/14/02 RE sct tos siibmd09
*
DEFAULT: (BLANK)
RANGES: 00102-99999
AC33O WEB_DEP_SUBCODE4 FOCUS='Web Dep,Subcode 4' 5
Auto-charge subcode to be used for credit card payment type 4 for
an admissions deposit for each Application Type.
*Change Log: 10/14/02 RE sct tos siibmd09
*
DEFAULT: (BLANK)
RANGES: 00102-99999
AC33P WEB_DEP_SUBCODE5 FOCUS='Web Dep,Subcode 5' 5
Auto-charge subcode to be used for credit card payment type 5 for
an admissions deposit for each Application Type.
*Change Log: 10/14/02 RE sct tos siibmd09
*
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 299
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 298
SEGMENT 033 AF WEB ADMISS APPL F SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC33P WEB_DEP_SUBCODE5 (CONT)
DEFAULT: (BLANK)
RANGES: 00102-99999
#AC33Z MAINT_DT_WEB_TYPE_TE RM FOCUS='Wbpg,Mntdt,Type,Term' 8
The Date on which this Web Admissions Application Type/Term Web Page
entry was last updated. It is system-maintained.
*Change Log: 10/14/02 RE sct tos siibmd09
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 300
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 299
SEGMENT 034 W2 GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** WEB General Access Control 2 **
** **
******************************************************************
AC340 DELETE_FLAG_W2ADD_CN TL REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Flag,Web,Cntl2'
This flag is used to delete the Web General Access Control Record 2
from the System Control File.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AC341 RECORD_TYPE_W2ADD_CN TL FOCUS='Rec Typ,Web,Cntl2' 3
A code indicating the type of System Control record.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: 034 Web General Access Control Record 2
VALUES: 034 Web General Access Control Record 2
AC342 WEB_CASE FOCUS='Web,Case' 1 50
Determines if and how the SIS Case Switch will be overridden for Web
transactions.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: (BLANK)
VALUES: (BLANK) Do not override the SIS Case Switch
Y Override SIS Case Switch - allow mixed case
N Override SIS Case Switch - allow only upper case
AC343 WEB_TERM_SORT FOCUS='Web,Trm,Srt' 1 50
Determines the order in which terms are displayed in Web Student
and Web Faculty and Advisors products.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: D
VALUES: D Most recent term first (descending sequence)
A Oldest term first (ascending sequence)
AC344 WEB_NAME_ORDER FOCUS='Web,Name,Ord' 1 50
Determines the order in which names are displayed on the Web.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 300
SEGMENT 034 W2 GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC344 WEB_NAME_ORDER (CONT) *
DEFAULT: 1
VALUES: 1 First, Middle, Last
2 Last, First, Middle
AC345 STU_GRADES_NAME FOCUS='Stu,Grd,Name' 1
Determines whether or not to display the student's name on the
Grades Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y Display the student's name
VALUES: Y Display the student's name
N Do not display the student's name
AC346 STU_GRADES_STATS FOCUS='Stu,Grd,Stat' 1
Determines whether or not to display current and cumulative statistics
on the Grades Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display statistics
N Do not display statistics
AC347 GRADES_MIDTERM FOCUS='Grd,Mtrm' 1
Determines whether or not to display Midterm grades on the
Student Grades Page and the Faculty and Advisors Grade Courses Page.
DEFAULT: Y
VALUES: Y Display Midterm Grades
N Do not display Midterm Grades
AC348 WEB_UNOFF_TRN_NAME FOCUS='Web,Unof,Trn,Name' 1
Determines whether or not to display the student's name on the
Unofficial Transcript Page.
DEFAULT: Y
VALUES: Y Display the student's name
N Do not display the student's name
AC349 WEB_TRANS_CRD_NAME FOCUS='Web,Trn,Crd,Name' 1
Determines whether or not to display the student's name on the
Transfer Credit Page.
DEFAULT: Y
VALUES: Y Display the student's name
N Do not display the student's name
DATE RUN 04/08/03 Auburn University REPORT PAGE 302
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 301
SEGMENT 034 W2 GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC34A WEB_DEG_AUD_SCORES FOCUS='Web,Deg,Aud,Scrs' 1
Determines whether or not to display the student's test scores on the
Degree Audit Page for both Student and Faculty and Advisors.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display test scores
N Do not display test scores
AC34B WEB_DEG_AUD_ADV_NOTE FOCUS='Web,Deg,Aud,Adv,Nts' 1
Determines whether or not to display the advisor's notes on the
Degree Audit Page for both Student and Faculty and Advisors.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display advisor's notes
N Do not display advisor's notes
AC34C WEB_DEG_AUD_ADV_NAME FOCUS='Web,Deg,Aud,Adv,Nam' 1
Determines whether or not to display the advisor's name on the
Degree Audit Page for both Student and Faculty and Advisors.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display advisor's name
N Do not display advisor's name
AC34D ACCT_SUM_DFLT_SUBCD FOCUS='Acct,Sum,Dflt,Subcd' 5
The default payment subcode (greater than 00102) used to identify
Account Summary credit card payments. Used only when the value for
Credit Card Usage is "B" or "D".
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC34E ACCT_SUM_VISA_SUBCD FOCUS='Acct,Sum,Visa,Subcd' 5
The payment subcode (greater than 00102) used to identify Account
Summary Visa credit card payments. Used only when the value for
Credit Card Usage is "C" or "D".
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC34F ACCT_SUM_MCRD_SUBCD FOCUS='Acct,Sum,Mcrd,Subcd' 5
The payment subcode (greater than 00102) used to identify Account
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 303
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 302
SEGMENT 034 W2 GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC34F ACCT_SUM_MCRD_SUBCD (CONT) Summary MasterCard credit card payments. Used only when the value for
Credit Card Usage is "C" or "D".
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC34G ACCT_SUM_AMEX_SUBCD FOCUS='Acct,Sum,AmEx,Subcd' 5
The payment subcode (greater than 00102) used to identify Account
Summary American Express credit card payments. Used only when the value
for Credit Card Usage is "C" or "D".
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC34H ACCT_SUM_DSVR_SUBCD FOCUS='Acct,Sum,Dsvr,Subcd' 5
The payment subcode (greater than 00102) used to identify Account
Summary Discover credit card payments. Used only when the value for
Credit Card Usage is "C" or "D".
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC34I ACCT_SUM_OTHR_SUBCD FOCUS='Acct,Sum,Othr,Subcd' 5
The payment subcode (greater than 00102) used to identify other
Account Summary credit card payments. Used only when the value for
Credit Card Usage is "C" or "D".
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC34J ACCT_SUM_CC_USAGE FOCUS='Acct,Sum,CC,Usag' 1
If the value is "B", the Default Subcode will be used for all credit
card types. If you have entered individual credit card subcode values,
they will be disregarded.
If the value is "C", only those credit cards with subcodes provided
will be used. This allows you to restrict the types of credit
cards accepted for Account Summary payments. If your institution does
not accept a particular credit card, leave the subcode value blank.
If the value is "D", the subcodes provided for the various credit
card types will be used.
In addition, the Default Subcode will be used when an individual
credit card subcode is not provided. This allows you to accept all
credit card types without requiring a subcode for each one.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 304
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 303
SEGMENT 034 W2 GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC34J ACCT_SUM_CC_USAGE (CONT) *
DEFAULT: D
VALUES: B Use default subcode for all credit cards
C Accept only those credit cards with subcodes
D Accept credit cards indicated and default remainde
AC34K LOGID_ON_CC_RCPT FOCUS='LogID,on,Rcpt' 1
Determines whether or not to display the student ID any credit
card receipt produced through the Web Student product.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display student's ID on receipts
N Do not display student's ID on receipts
AC34L STU_HOLD_EFF_TERM FOCUS='Stu,Hld,Eff,Trm' 1
Determines whether or not to display the effective term on the
Holds Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display the effective term
N Do not display the effective term
AC34M STU_HOLD_WAIV_TERM FOCUS='Stu,Hld,Wav,Trm' 1
Determines whether or not to display the waived term on the
Holds Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display the waived term
N Do not display the waived term
AC34N STU_HOLD_ORIG_OFF FOCUS='Stu,Hld,Orig,Off' 1
Determines whether or not to display the originating office on the Web
for Students Holds Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display the originating office
N Do not display the originating office
AC34O STU_REG_NAME FOCUS='Stu,Reg,Nam' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 305
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 304
SEGMENT 034 W2 GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC34O STU_REG_NAME (CONT) Determines whether or not to display the student's name on the Web
for Students Drop/Add Classes, Conditional Drop/Add, and Change Class
Options Pages.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display the student's name
N Do not display the student's name
AC34P STU_REG_TERM_STAT_1 REFER TO AC56E FOR VALID VALUES. 1
FOCUS='Stu,Reg,Trm,Stat1'
One of five possible Web Registration Term Status values. A term in
this status will allow students to access the Drop/Add Classes,
Conditional Drop/Add, and Change Class Options Pages.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC34Q STU_REG_TERM_STAT_2 REFER TO AC56E FOR VALID VALUES. 1
FOCUS='Stu,Reg,Trm,Stat2'
One of five possible Web Registration Term Status values. A term in
this status will allow students to access the Drop/Add Classes,
Conditional Drop/Add, and Change Class Options Pages.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC34R STU_REG_TERM_STAT_3 REFER TO AC56E FOR VALID VALUES. 1
FOCUS='Stu,Reg,Trm,Stat3'
One of five possible Web Registration Term Status values. A term in
this status will allow students to access the Drop/Add Classes
Conditional Drop/Add, and Change Class Options Pages.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC34S STU_REG_TERM_STAT_4 REFER TO AC56E FOR VALID VALUES. 1
FOCUS='Stu,Reg,Trm,Stat4'
One of five possible Web Registration Term Status values. A term in
this status will allow students to access the Drop/Add Classes,
Conditional Drop/Add, and Change Class Options Pages.
AC34T STU_REG_TERM_STAT_5 REFER TO AC56E FOR VALID VALUES. 1
FOCUS='Stu,Reg,Trm,Stat5'
One of five possible Web Registration Term Status values. A term in
this status will allow students to access the Drop/Add Classes,
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 305
SEGMENT 034 W2 GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC34T STU_REG_TERM_STAT_5 (CONT) Conditional Drop/Add, and Change Class Options Pages.
AC34U STU_REG_GRD_TYPE_1 REFER TO RT310 FOR VALID VALUES. 2
FOCUS='Stu,Reg,Grd,Typ1'
One of five possible Grade Types which can be selected from the
Change Class Options Page.
AC34V STU_REG_GRD_TYPE_2 REFER TO RT310 FOR VALID VALUES. 2
FOCUS='Stu,Reg,Grd,Typ2'
One of five possible Grade Types which can be selected from the
Change Class Options Page.
AC34W STU_REG_GRD_TYPE_3 REFER TO RT310 FOR VALID VALUES. 2
FOCUS='Stu,Reg,Grd,Typ3'
One of five possible Grade Types which can be selected from the
Change Class Options Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC34X STU_REG_GRD_TYPE_4 REFER TO RT310 FOR VALID VALUES. 2
FOCUS='Stu,Reg,Grd,Typ4'
One of five possible Grade Types which can be selected from the
Change Class Options Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC34Y STU_REG_GRD_TYPE_5 REFER TO RT310 FOR VALID VALUES. 2
FOCUS='Stu,Reg,Grd,Typ5'
One of five possible Grade Types which can be selected from the
Change Class Options Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC34Z STU_STU_SCHED_NAME FOCUS='Stu,Sch,Name' 1
Determines whether or not to display the student's name on the Web
for Students Student Schedule Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display the student's name
N Do not display the student's name
AC3B2 STU_STU_TIME_INCR FOCUS='Stu,Sch,Time,Incr' 2
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SEGMENT 034 W2 GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC3B2 STU_STU_TIME_INCR (CONT) Determines whether to display the Student Schedule Page in
15-, 30-, or 60-minute increments.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: 15
VALUES: 15 15-minute time increments
30 30-minute time increments
60 60-minute time increments
AC3B3 STU_DET_SCHED_NAME FOCUS='Stu,Det,Name' 1
Determines whether or not to display the student's name on the Web
for Students Detailed Schedule Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display the student's name
N Do not display the student's name
AC3B4 STU_REG_STAT_NAME FOCUS='Stu,Reg,Stat,Name' 1
Determines whether or not to display the student's name on the Web
for Students Registration Status Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display the student's name
N Do not display the student's name
AC3B5 ACC_AWARDS_NAME FOCUS='Acc,Awrd,Name' 1
Determines whether or not to display the student's name on the Web
for Students Financial Aid Accept Awards Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display the student's name
N Do not display the student's name
AC3B6 ACC_AWRD_TIME_CNTL FOCUS='Acc,Awrd,Time,Ctrl' 1
For the Financial Aid Accept Awards Web Page, this determines whether
or not to calculate how much time a student has to accept/decline
his/her awards.
If you enter a value of "Y", the time will be calculated and
students will be told how many days are left to take action on
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SEGMENT 034 W2 GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC3B6 ACC_AWRD_TIME_CNTL (CONT) their awards.
You will also need to enter a value for "Number of Days to
Take Action". The system will calculate the last date it will accept
a response by using the date the award letter is printed as the
start date. Since there may be more than one Award Letter Print
Date within an award year, the calculation will be based on the most
recent Award Letter Print Date.
If you enter a value of "N", no date will be calculated.
Students will have an unlimited amount of time to view and
take action on their awards.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: N
VALUES: N Student has unlimited time to accept/decline award
Y Student has limited time to accept/decline awards
AC3B7 ACC_AWRD_DAYS FOCUS='Acc,Awrd,Days' 3
For the Financial Aid Accept Awards Web Page. If you enter a value
of "Y" in "Time Control", you must specify the number of days
students have to take action on their awards.
AC3B8 AWARD_HIST_NAME FOCUS='Awrd,Hist,Name' 1
Determines whether or not to display the student's name on the Web
for Students Financial Aid Award History and Award Information By Year
Pages.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display the student's name
N Do not display the student's name
AC3B9 TRK_INFO_NAME FOCUS='Trk,Info,Name' 1
Determines whether or not to display the student's name on the Web
for Students Financial Aid Tracking Information Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display the student's name
N Do not display the student's name
AC3BA COA_NAME FOCUS='COA,Name' 1
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SEGMENT 034 W2 GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC3BA COA_NAME (CONT) Determines whether or not to display the student's name on the Web
for Students Financial Aid Cost of Attendance Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display the student's name
N Do not display the student's name
AC3BB ACAD_PROG_NAME FOCUS='Acad,Prog,Name' 1
Determines whether or not to display the student's name on the Web
for Students Financial Aid Academic Progress Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Display the student's name
N Do not display the student's name
AC3BC ADV_LIST_GRP_SIZE FOCUS='Adv,Lst,Grp,Size' 4
Specify the number of student names that will be displayed at one time
on the Advisor List Page. Defaults to 20.
DEFAULT: 0020
AC3BD CLASS_LIST_GRP_SIZE FOCUS='Cls,Lst,Grp,Size' 4
Specify the number of student names that will be displayed at one time
on the Class List Page. Defaults to 20.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: 0020
AC3BE GRADING_GRP_SIZE FOCUS='Grd,Grp,Size' 4
Specify the number of student names that will be displayed at one time
on the Grade Courses Pages. Defaults to 20.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: 0020
AC3BM PGP_DFLT_SUBCD FOCUS='PGP,Dflt,Subcd' 5
The default payment subcode (greater than 00102) used to identify
Parent/Guest credit card payments. Used only when the value for
Credit Card Usage is "B" or "D".
AC3BN PGP_VISA_SUBCD FOCUS='PGP,Visa,Subcd' 5
The payment subcode (greater than 00102) used to identify Parent/Guest
CONTINUED
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SEGMENT 034 W2 GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC3BN PGP_VISA_SUBCD (CONT) Visa credit card payments. Used only when the value for Credit Card
Usage is "C" or "D".
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC3BO PGP_MCRD_SUBCD FOCUS='PGP,Mcrd,Subcd' 5
The payment subcode (greater than 00102) used to identify Parent/Guest
MasterCard credit card payments. Used only when the value for Credit
Card Usage is "C" or "D".
AC3BP PGP_AMEX_SUBCD FOCUS='PGP,AmEx,Subcd' 5
The payment subcode (greater than 00102) used to identify Parent/Guest
American Express credit card payments. Used only when the value for
Credit Card Usage is "C" or "D".
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC3BQ PGP_DSVR_SUBCD FOCUS='PGP,Dsvr,Subcd' 5
The payment subcode (greater than 00102) used to identify Parent/Guest
Discover credit card payments. Used only when the value for Credit Card
Usage is "C" or "D".
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC3BR PGP_OTHR_SUBCD FOCUS='PGP,Othr,Subcd' 5
The payment subcode (greater than 00102) used to identify other
Parent/Guest credit card payments. Used only when the value for Credit
Card Usage is "C" or "D".
AC3BS PGP_CC_USAGE FOCUS='PGP,CC,Usag' 1
If the value is "B", the Default Subcode will be used for all credit
card types. If you have entered individual credit card subcode values,
they will be disregarded.
If the value is "C", only those credit cards with subcodes provided
will be used. This allows you to restrict the types of credit
cards accepted for Account Summary payments. If your institution does
not accept a particular credit card, leave the subcode value blank.
If the value is "D", the subcodes provided for the various credit
card types will be used.
In addition, the Default Subcode will be used when an individual
CONTINUED
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SEGMENT 034 W2 GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC3BS PGP_CC_USAGE (CONT) credit card subcode is not provided. This allows you to accept
all credit card types without requiring a subcode for each one.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: D
VALUES: B Use default subcode for all credit cards
C Accept only those credit cards with subcodes
D Accept credit cards indicated and default remainde
AC3BU GRADES_HOLDS FOCUS='Grd,Hlds' 1
Determines whether a student with a transcript hold may view the
Student Grades Web Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: N
VALUES: Y Allow access
N Do not allow access
AC3BV UNOFF_TRANS_HOLDS FOCUS='Unof,Trn,Hlds' 1
Determines whether a student with a transcript hold may view the
Unofficial Transcript Web Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: N
VALUES: Y Allow access
N Do not allow access
AC3BW TRANSFER_CRD_HOLDS FOCUS='Trn,Crd,Hlds' 1
Determines whether a student with a transcript hold may view the
Transfer Credit Web Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: N
VALUES: Y Allow access
N Do not allow access
AC3BX INST_CRSWRK_HOLDS FOCUS='Inst,Crswrk,Hlds' 1
Determines whether a student with a transcript hold may view the
Institutional Coursework Web Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: N
VALUES: Y Allow access
CONTINUED
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SEGMENT 034 W2 GENERAL ACCESS CO SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC3BX INST_CRSWRK_HOLDS (CONT)
N Do not allow access
DATE RUN 04/08/03 Auburn University REPORT PAGE 313
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DATA ELEMENT DEFINITIONS PAGE 312
SEGMENT 035 WS WEB TRANSACTION S SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** WEB Transaction Security **
** **
******************************************************************
AC350 DELETE_FLAG_WSADD_CN TL REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Flag,Web,Trn Sec'
This flag is used to delete the Web Transaction Security Control Record
from the System Control File.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AC351 RECORD_TYPE_WSADD_CN TL FOCUS='Rec Typ,Web,Trn Sec' 3
A code indicating the type of System Control record.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: 035 Web Transaction Security
VALUES: 035 Web Transaction Security
AC352 STU_SERV_LOGIN FOCUS='Stu,Serv,Login' 1 12
Grants or denies access to the Student Services Login Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC353 ADMISSIONS FOCUS='Adm' 1 12
Grants or denies access to the Admissions Web module.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC354 REQ_INST_INFO FOCUS='Req Inst,Info' 1 12
Grants or denies access to the Request Institution Information Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
CONTINUED
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SEGMENT 035 WS WEB TRANSACTION S SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC354 REQ_INST_INFO (CONT)
N Deny access
AC355 CHG_CLASS_OPT FOCUS='Chg,Class,Opt' 1 12
Grants or denies access to the Change Class Options Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC356 COND_DROP_ADD FOCUS='Cond,Drop,Add' 1 12
Grants or denies access to the Conditional Drop/Add Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC357 CRS_SECTIONS FOCUS='Crs,Sect' 1 12
Grants or denies access to the Course Sections Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC358 CRS_SECT_SRCH FOCUS='Crs,Sect,Srch' 1 12
Grants or denies access to the Course Section Search Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC359 DET_SCHED FOCUS='Det,Sched' 1 12
Grants or denies access to the Detailed Schedule Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
DATE RUN 04/08/03 Auburn University REPORT PAGE 315
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DATA ELEMENT DEFINITIONS PAGE 314
SEGMENT 035 WS WEB TRANSACTION S SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC35A DROP_ADD FOCUS='Drp,Add' 1 12
Grants or denies access to the Drop/Add Classes Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35B REG_STATUS FOCUS='Reg,Status' 1 12
Grants or denies access to the Registration Status Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35C STU_SCHED FOCUS='Stu,Sched' 1 12
Grants or denies access to the Student Schedule Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35D ACCT_SUMMARY FOCUS='Acct,Sum' 1 12
Grants or denies access to the Account Summary Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35E CC_PAYMENT FOCUS='CC,Pymnt' 1 12
Grants or denies access to the Credit Card Payments Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35F DEGREE_AUDIT FOCUS='Deg,Audit' 1 12
Grants or denies access to the Degree Audit Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
CONTINUED
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SEGMENT 035 WS WEB TRANSACTION S SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC35F DEGREE_AUDIT (CONT) *
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35G GRADES FOCUS='Grds' 1 12
Grants or denies access to the Grades Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35H HOLDS FOCUS='Holds' 1 12
Grants or denies access to the Holds Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35I INST_CRSWRK FOCUS='Inst,Crswrk' 1 12
Grants or denies access to the Institutional Coursework Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35J 1098_T_INFO FOCUS='1098-T,Info' 1 12
Grants or denies access to the IRS Form 1098-T Information Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35K OFF_TRANS_REQ FOCUS='Off,Trans,Req' 1 12
Grants or denies access to the Official Transcript Request Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 316
SEGMENT 035 WS WEB TRANSACTION S SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC35K OFF_TRANS_REQ (CONT)
N Deny access
AC35L TRANSFER_CREDIT FOCUS='Trnfr,Crd' 1 12
Grants or denies access to the Transfer Credit Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35M UNOFF_TRANSCRIPT FOCUS='Unoff,Trans' 1 12
Grants or denies access to the Unofficial Transcript Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35N ADDRESSES FOCUS='Addr' 1 12
Grants or denies access to the Addresses Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35P CHANGE_PIN FOCUS='Chg,PIN' 1 12
Grants or denies access to the Change PIN Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35R CRS_CATALOG FOCUS='Crs,Ctlg' 1 12
Grants or denies access to the Course Catalog Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
DATE RUN 04/08/03 Auburn University REPORT PAGE 318
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DATA ELEMENT DEFINITIONS PAGE 317
SEGMENT 035 WS WEB TRANSACTION S SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC35S EMAIL_PERS_WEB FOCUS='E-mail,Pers Web' 1 12
Grants or denies access to the E-mail Addresses/Personal Web Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35T PERSONAL_PHONE FOCUS='Pers,Ph' 1 12
Grants or denies access to the Personal Phone Numbers Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35U VIEW_MAR_STAT FOCUS='View,Mar,Stat' 1 12
Grants or denies access to the View Marital Status Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35V UPDT_MAR_STATUS FOCUS='Updt,Mar,Stat' 1 12
Grants or denies access to the Update Marital Status Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35W ACAD_PROGRESS FOCUS='Acad,Prog' 1 12
Grants or denies access to the Financial Aid Academic Progress Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35X ACCEPT_AWARDS FOCUS='Acpt,Awrds' 1 12
Grants or denies access to the Financial Aid Accept Awards Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 318
SEGMENT 035 WS WEB TRANSACTION S SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC35X ACCEPT_AWARDS (CONT) *
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35Y APPL_INFO_LINKS FOCUS='Appl,Info,Lnks' 1 12
Grants or denies access to the Financial Aid Application
Information Links Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35Z AWARD_HISTORY FOCUS='Awd,Hist' 1 12
Grants or denies access to the Financial Aid Award History Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3A0 AWARD_INFO_BY_YR FOCUS='Awd,Info,By Yr' 1 12
Grants or denies access to the Financial Aid Award Information
By Year Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3A1 COST_OF_ATTENDANCE FOCUS='Cost,of,Att' 1 12
Grants or denies access to the Financial Aid Cost of Attendance Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3A2 FIN_AID_TRANS FOCUS='FinAid,Trans' 1 12
Grants or denies access to the Financial Aid Transcript Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 319
SEGMENT 035 WS WEB TRANSACTION S SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC3A2 FIN_AID_TRANS (CONT)
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3A3 FIN_AID_TRACK FOCUS='Fin,Aid,Trk' 1 12
Grants or denies access to the Finacial Aid Tracking Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3A8 VIEW_ADVISOR FOCUS='View,Adv' 1 12
Grants or denies access to the View Advisor Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3BT PARENT_GUEST_PAYMENT FOCUS='PGP' 1 12
Grants or denies access to the Parent/Guest Credit Card Payment Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3A4 FAC_LOGIN FOCUS='Fac,Login' 1 12
Grants or denies access to the Faculty and Advisors Login Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC35O FAC_CHANGE_PIN FOCUS='Fac,Chg,PIN' 1 12
Grants or denies access to the Faculty and Advisors Change PIN Page
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 320
SEGMENT 035 WS WEB TRANSACTION S SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC35O FAC_CHANGE_PIN (CONT)
N Deny access
AC3A5 CLASS_LIST FOCUS='Cls,Lst' 1 12
Grants or denies access to the Faculty and Advisors Class List Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3A6 FAC_SCHEDULE FOCUS='Fac,Sch' 1 12
Grants or denies access to the Faculty Schedule Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3A7 GRADE_COURSES FOCUS='Grd,Crs' 1 12
Grants or denies access to the Faculty and Advisors Final
Grading Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3A9 PERMITS_AUTH FOCUS='Prmts,Auth' 1 12
Grants or denies access to the Faculty and Advisors Student
Permits and Authorizations List Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3AA FAC_REGISTRATION FOCUS='Fac,Reg' 1 12
Grants or denies access to the Faculty and Advisors Student
Registration Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 322
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 321
SEGMENT 035 WS WEB TRANSACTION S SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC3AA FAC_REGISTRATION (CONT)
VALUES: Y Grant access
N Deny access
AC3AB FAC_WAITLIST FOCUS='Fac,Wtlst' 1 12
Grants or denies access to the Faculty and Advisors Course
Wait List Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3AC CONTACT_STUDENT FOCUS='Cntct,Stu' 1 12
Grants or denies access to the Faculty and Advisors Contact a
Student Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3AD CREDIT_OVERRIDE FOCUS='Crdt,Over' 1 12
Grants or denies access to the Faculty and Advisors Student
Detailed Schedule/Credit Override Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3AE FAC_DEGREE_AUDIT FOCUS='Fac,Deg,Aud' 1 12
Grants or denies access to the Faculty and Advisors Student
Degree Audit Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3AF FAC_INST_CRSWORK FOCUS='Fac,Inst,Crswrk' 1 12
Grants or denies access to the Faculty and Advisors Student
Institutional Coursework Page.
CONTINUED
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TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 322
SEGMENT 035 WS WEB TRANSACTION S SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC3AF FAC_INST_CRSWORK (CONT) *Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3AG FAC_STU_SCHEDULE FOCUS='Fac,Stu,Sch' 1 12
Grants or denies access to the Faculty and Advisors Student
Schedule Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3AH FAC_TRANS_CREDIT FOCUS='Fac,Trns,Crd' 1 12
Grants or denies access to the Faculty and Advisors Student
Transfer Credit Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3AI FAC_UNOFF_TRANS FOCUS='Fac,Unoff,Trns' 1 12
Grants or denies access to the Faculty and Advisors Student
Unofficial Transcript Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3BG FAC_ASSIGN_ADV FOCUS='Fac,Assign,Adv" 1 12
Grants or denies access to the Faculty and Advisors List of
Assigned Advisees.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3BH FAC_ADVISE_SID FOCUS='Fac,Adv,SID" 1 12
CONTINUED
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 323
SEGMENT 035 WS WEB TRANSACTION S SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC3BH FAC_ADVISE_SID (CONT) Grants or denies access to the Faculty and Advisors page to
select an advisee by SID or Name.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3BI FAC_ADVISE_HOLDS FOCUS='Fac,Adv,Hlds" 1 12
Grants or denies access to the Faculty and Advisors page to
view a student's holds.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3BJ FAC_ADVISE_REG_STATU S FOCUS='Fac,Adv,Reg,Stat" 1 12
Grants or denies access to the Faculty and Advisors Registration
Status page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3BK FAC_ADVISE_CRS_SRCH FOCUS='Fac,Adv,Crs,Srch" 1 12
Grants or denies access to the Faculty and Advisors Course Section
Search.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
AC3BL FAC_ADVISE_REG FOCUS='Fac,Adv,Reg" 1 12
Grants or denies access to the Advisor Registration page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: Y
VALUES: Y Grant access
N Deny access
DATE RUN 04/08/03 Auburn University REPORT PAGE 325
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 324
SEGMENT 036 WT WEB REQUEST OFF T SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** WEB Request Official Transcript **
** **
******************************************************************
AC360 DELETE_FLAG_WTADD_CN TL REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Flag,Req,Off,Trn'
This flag is used to delete the Web Request Official Transcript Control
Record from the System Control File.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AC361 RECORD_TYPE_WTADD_CN TL FOCUS='Rec Typ,Req,Off,Trn' 3
A code indicating the type of System Control record.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: 036 Web Official Transcript Request
VALUES: 036 Web Official Transcript Request
AC362 OTR_FEE_TITLE_1 FOCUS='OTR,Fee,Titl 1' 1 35
The transcript fee title that will appear on the Web Official
Transcript Request Page.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: (BLANK)
VALUES: T Transcript
S Service
H Handling
AC363 OTR_TRN_FEE_TYPE_1 FOCUS='OTR,Trn,Fee,Typ1' 2 35
The transcript fee type.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: N
VALUES: N No fee
FC Flat fee per copy
FR Flat fee per request
GC Graduated fee per copy
GR Graduated fee per request
AC364 OTR_GRAD_CNT_1 FOCUS='OTR,Grd,Cnt1' 1 50
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 326
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 325
SEGMENT 036 WT WEB REQUEST OFF T SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC364 OTR_GRAD_CNT_1 (CONT) Used only when the transcript fee type is "GC" (graduated fee per
copy). The number of copies is counted from a specific date indicated
by one of the following values.
Example 1: If transcript fees are charged per copy using a graduated
scale that takes affect on the first day of the academic year, enter a
value of "A".
Example 2: If transcript fees are charged per copy using a graduated
scale over the lifetime of the student, i.e., without regard to any
date, enter a value of "L".
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: (BLANK)
VALUES: A Beginning of the academic year
L Graduated over student's lifetime
T Beginning of the term
C Beginning of the calendar year
D A date of your choosing
AC365 OTR_GRAD_DT_1 FOCUS='OTR,Grd,Dt1' 8
Used only when the transcript fee type is "GC" (graduated fee per copy)
and the graduating count value is "D" (a date of your choosing).
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC366 OTR_GRAD_CNT_AU_1 REFER TO A 135 FOR VALID VALUES. 1
FOCUS='OTR,Grd,AU1'
Used only when the transcript fee type is "GC" (graduated fee per copy)
and the graduating count value is "A" (beginning of academic year) or
"T" (beginning of the term). This is the academic unit that will be
used to determine the academic year or term start date from which
copies will be counted. If this is left blank, the academic unit used
will be the one associated with the student's most recent career at the
time the transcript request was made.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC367 OTR_TRN_FEE_AMT_1_1 FOCUS='OTR,Trn,Fee1 1' 5
The first of five transcript fee amounts. For Flat Fees, this is the
only one of the five amounts to enter. For Graduated fees, up to five
transcript fee amounts may be entered.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 327
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 326
SEGMENT 036 WT WEB REQUEST OFF T SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC368 OTR_TRN_FEE_LMT_1_1 FOCUS='OTR,Trn,Fee,Lmt1 1' 4
The first of five transcript fee limits. Used only when an
accompanying fee amount has been entered for a graduated fee. Not used
for flat fee transcript fees.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC369 OTR_TRN_FEE_AMT_1_2 FOCUS='OTR,Trn,Fee1 2' 5
The second of five transcript fee amounts. For Flat Fees, only the
first of the five amounts may be entered. For Graduated fees, up to five
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
transcript fee amounts may be entered.
AC36A OTR_TRN_FEE_LMT_1_2 FOCUS='OTR,Trn,Fee,Lmt1 2' 4
The second of five transcript fee limits. Used only when an
accompanying fee amount has been entered for a graduated fee. Not used
for flat fee transcript fees.
AC36B OTR_TRN_FEE_AMT_1_3 FOCUS='OTR,Trn,Fee1 3' 5
The third of five transcript fee amounts. For Flat Fees, only the
first of the five amounts may be entered. For Graduated fees, up to five
transcript fee amounts may be entered.
AC36C OTR_TRN_FEE_LMT_1_3 FOCUS='OTR,Trn,Fee,Lmt1 3' 4
The third of five transcript fee limits. Used only when an
accompanying fee amount has been entered for a graduated fee. Not used
for flat fee transcript fees.
AC36D OTR_TRN_FEE_AMT_1_4 FOCUS='OTR,Trn,Fee1 4' 5
The fourth of five transcript fee amounts. For Flat Fees, only the
first of the five amounts may be entered. For Graduated fees, up to five
transcript fee amounts may be entered.
AC36E OTR_TRN_FEE_LMT_1_4 FOCUS='OTR,Trn,Fee,Lmt1 4' 4
The fourth of five transcript fee limits. Used only when an
accompanying fee amount has been entered for a graduated fee. Not used
for flat fee transcript fees.
AC36F OTR_TRN_FEE_AMT_1_5 FOCUS='OTR,Trn,Fee1 5' 5
The fifth of five transcript fee amounts. For Flat Fees, only the
first of the five amounts may be entered. For Graduated fees, up to five
transcript fee amounts may be entered.
DATE RUN 04/08/03 Auburn University REPORT PAGE 328
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 327
SEGMENT 036 WT WEB REQUEST OFF T SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC36G OTR_TRN_FEE_LMT_1_5 FOCUS='OTR,Trn,Fee,Lmt1 5' 4
The fifth of five transcript fee limits. Used only when an
accompanying fee amount has been entered for a graduated fee. Not used
for flat fee transcript fees.
AC36H OTR_FEE_TITLE_2 REFER TO AC362 FOR VALID VALUES. 1 35
FOCUS='OTR,Fee,Titl 2'
The transcript fee title that will appear on the Web Official
Transcript Request Page.
AC36I OTR_TRN_FEE_TYPE_2 REFER TO AC363 FOR VALID VALUES. 2 35
FOCUS='OTR,Trn,Fee,Typ2'
The transcript fee type.
AC36J OTR_GRAD_CNT_2 REFER TO AC364 FOR VALID VALUES. 1 50
FOCUS='OTR,Grd,Cnt2'
Used only when the transcript fee type is "GC" (graduated fee per
copy). The number of copies is counted from a specific date indicated
by one of the following values.
Example 1: If transcript fees are charged per copy using a graduated
scale that takes affect on the first day of the academic year, enter a
value of "A".
Example 2: If transcript fees are charged per copy using a graduated
scale over the lifetime of the student, i.e., without regard to any
date, enter a value of "L".
AC36K OTR_GRAD_DT_2 FOCUS='OTR,Grd,Dt2' 8
Used only when the transcript fee type is "GC" (graduated fee per copy)
and the graduating count value is "D" (a date of your choosing).
AC36L OTR_GRAD_CNT_AU_2 REFER TO A 135 FOR VALID VALUES. 1
FOCUS='OTR,Grd,AU2'
Used only when the transcript fee type is "GC" (graduated fee per copy)
and the graduating count value is "A" (beginning of academic year) or
"T" (beginning of the term). This is the academic unit that will be
used to determine the academic year or term start date from which
copies will be counted. If this is left blank, the academic unit used
will be the one associated with the student's most recent career at the
time the transcript request was made.
AC36M OTR_TRN_FEE_AMT_2_1 FOCUS='OTR,Trn,Fee2 1' 5
The first of five transcript fee amounts. For Flat Fees, this is the
only one of the five amounts to enter. For Graduated fees, up to five
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 329
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 328
SEGMENT 036 WT WEB REQUEST OFF T SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC36M OTR_TRN_FEE_AMT_2_1 (CONT) transcript fee amounts may be entered.
AC36N OTR_TRN_FEE_LMT_2_1 FOCUS='OTR,Trn,Fee,Lmt2 1' 4
The first of five transcript fee limits. Used only when an
accompanying fee amount has been entered for a graduated fee. Not used
for flat fee transcript fees.
AC36O OTR_TRN_FEE_AMT_2_2 FOCUS='OTR,Trn,Fee2 2' 5
The second of five transcript fee amounts. For Flat Fees, only the
first of the five amounts may be entered. For Graduated fees, up to five
transcript fee amounts may be entered.
AC36P OTR_TRN_FEE_LMT_2_2 FOCUS='OTR,Trn,Fee,Lmt2 2' 4
The second of five transcript fee limits. Used only when an
accompanying fee amount has been entered for a graduated fee. Not used
for flat fee transcript fees.
AC36Q OTR_TRN_FEE_AMT_2_3 FOCUS='OTR,Trn,Fee2 3' 5
The third of five transcript fee amounts. For Flat Fees, only the
first of the five amounts may be entered. For Graduated fees, up to five
transcript fee amounts may be entered.
AC36R OTR_TRN_FEE_LMT_2_3 FOCUS='OTR,Trn,Fee,Lmt2 3' 4
The third of five transcript fee limits. Used only when an
accompanying fee amount has been entered for a graduated fee. Not used
for flat fee transcript fees.
AC36S OTR_TRN_FEE_AMT_2_4 FOCUS='OTR,Trn,Fee2 4' 5
The fourth of five transcript fee amounts. For Flat Fees, only the
first of the five amounts may be entered. For Graduated fees, up to five
transcript fee amounts may be entered.
AC36T OTR_TRN_FEE_LMT_2_4 FOCUS='OTR,Trn,Fee,Lmt2 4' 4
The fourth of five transcript fee limits. Used only when an
accompanying fee amount has been entered for a graduated fee. Not used
for flat fee transcript fees.
AC36U OTR_TRN_FEE_AMT_2_5 FOCUS='OTR,Trn,Fee2 5' 5
The fifth of five transcript fee amounts. For Flat Fees, only the
first of the five amounts may be entered. For Graduated fees, up to five
transcript fee amounts may be entered.
AC36V OTR_TRN_FEE_LMT_2_5 FOCUS='OTR,Trn,Fee,Lmt2 5' 4
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 330
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 329
SEGMENT 036 WT WEB REQUEST OFF T SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC36V OTR_TRN_FEE_LMT_2_5 (CONT) The fifth of five transcript fee limits. Used only when an
accompanying fee amount has been entered for a graduated fee. Not used
for flat fee transcript fees.
AC36W OTR_DEL_FEE_CHARGED FOCUS='OTR,Del,Fee,Chrgd' 1
Whether or not delivery fees are charged for Web Official Transcript
Requests.
DEFAULT: (BLANK)
VALUES: N Transcript delivery fees are not charged
Y Transcript delivery fees are charged
AC36X OTR_DEL_MODE_1 FOCUS='OTR,Del,Mode1' 1 30
One of the five possible delivery choices that will appear on the
Web Official Transcript Request Page.
DEFAULT: (BLANK)
VALUES: F First Class Mail
O Overnight Express
2 2-Day Priority
C Certified Mail
AC36Y OTR_DEL_TYPE_1 FOCUS='OTR,Del,Type1' 1
Determines whether the transcript delivery fee will be per copy or per
request.
DEFAULT: (BLANK)
VALUES: C Per copy
R Per request
AC36Z OTR_DEL_AMT_1 FOCUS='OTR,Del,Amt1' 5
The transcript delivery fee amount.
AC3AJ OTR_DEL_MODE_2 REFER TO AC36X FOR VALID VALUES. 1 30
FOCUS='OTR,Del,Mode2'
One of the five possible delivery choices that will appear on the
Web Official Transcript Request Page.
AC3AK OTR_DEL_TYPE_2 REFER TO AC36Y FOR VALID VALUES. 1
FOCUS='OTR,Del,Type2'
Determines whether the transcript delivery fee will be per copy or per
request.
AC3AL OTR_DEL_AMT_2 FOCUS='OTR,Del,Amt2' 5
The transcript delivery fee amount.
DATE RUN 04/08/03 Auburn University REPORT PAGE 331
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 330
SEGMENT 036 WT WEB REQUEST OFF T SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC3AM OTR_DEL_MODE_3 REFER TO AC36X FOR VALID VALUES. 1 30
FOCUS='OTR,Del,Mode3'
One of the five possible delivery choices that will appear on the
Web Official Transcript Request Page.
AC3AN OTR_DEL_TYPE_3 REFER TO AC36Y FOR VALID VALUES. 1
FOCUS='OTR,Del,Type3'
Determines whether tHe transcript delivery fee will be per copy or per
request.
AC3AO OTR_DEL_AMT_3 FOCUS='OTR,Del,Amt3' 5
The transcript delivery fee amount.
AC3AP OTR_DEL_MODE_4 REFER TO AC36X FOR VALID VALUES. 1 30
FOCUS='OTR,Del,Mode4'
One of the five possible delivery choices that will appear on the
Web Official Transcript Request Page.
AC3AQ OTR_DEL_TYPE_4 REFER TO AC36Y FOR VALID VALUES. 1
FOCUS='OTR,Del,Type4'
Determines whether the transcript delivery fee will be per copy or per
request.
AC3AR OTR_DEL_AMT_4 FOCUS='OTR,Del,Amt4' 5
The transcript delivery fee amount.
AC3AS OTR_DEL_MODE_5 REFER TO AC36X FOR VALID VALUES. 1 30
FOCUS='OTR,Del,Mode5'
One of the five possible delivery choices that will appear on the
Web Official Transcript Request Page.
AC3AT OTR_DEL_TYPE_5 REFER TO AC36Y FOR VALID VALUES. 1
FOCUS='OTR,Del,Type5'
Determines whether the transcript delivery fee will be per copy or per
request.
AC3AU OTR_DEL_AMT_5 FOCUS='OTR,Del,Amt5' 5
The transcript delivery fee amount.
AC3AV OTR_DFLT_SUBCD FOCUS='OTR,Dflt,Subcd' 5
The default payment subcode (greater than 00102) used to identify
Official Transcript Request credit card payments. Used only when the
value for Credit Card Usage is "B" or "D".
DATE RUN 04/08/03 Auburn University REPORT PAGE 332
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 331
SEGMENT 036 WT WEB REQUEST OFF T SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC3AW OTR_VISA_SUBCD FOCUS='OTR,Visa,Subcd' 5
The payment subcode (greater than 00102) used to identify Official
Transcript Request Visa credit card payments. Used only when the value
for Credit Card Usage is "C" or "D".
AC3AX OTR_MCRD_SUBCD FOCUS='OTR,Mcrd,Subcd' 5
The payment subcode (greater than 00102) used to identify Official
Transcript Request MasterCard credit card payments. Used only when the
value for Credit Card Usage is "C" or "D".
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC3AY OTR_AMEX_SUBCD FOCUS='OTR,AmEx,Subcd' 5
The payment subcode (greater than 00102) used to identify Official
Transcript Request American Express credit card payments. Used only
when the value for Credit Card Usage is "C" or "D".
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC3AZ OTR_DSVR_SUBCD FOCUS='OTR,Dsvr,Subcd' 5
The payment subcode (greater than 00102) used to identify Official
Transcript Request Discover credit card payments. Used only when the
value for Credit Card Usage is "C" or "D".
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC3B0 OTR_OTHR_SUBCD FOCUS='OTR,Othr,Subcd' 5
The payment subcode (greater than 00102) used to identify other
Official Transcript Request credit card payments. Used only when the
value for Credit Card Usage is "C" or "D".
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AC3B1 OTR_CC_USAGE FOCUS='OTR,CC,Usag' 1
If the value is "B", the Default Subcode will be used for all credit
card types. If you have entered individual credit card subcode values,
they will be disregarded.
If the value is "C", only those credit cards with subcodes provided
will be used. This allows you to restrict the types of credit
cards accepted for Official Transcript Request payments. If your
institution does not accept a particular credit card, leave the
subcode value blank.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 333
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 332
SEGMENT 036 WT WEB REQUEST OFF T SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC3B1 OTR_CC_USAGE (CONT)
If the value is "D", the subcodes provided for the various credit
card types will be used.
In addition, the Default Subcode will be used when an individual
credit card subcode is not provided. This allows you to accept all
credit card types without requiring a subcode for each one.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: D
VALUES: B Use default subcode for all credit cards
C Accept only those credit cards with subcodes
D Accept credit cards indicated and default remainde
AC3BF OTR_DFLT_AU REFER TO A 135 FOR VALID VALUES. 1
FOCUS='OTR,Dflt,AU'
When paying for fees with a credit card, the system will attempt to
determine the current term. To do that, the system will first retrieve
the academic unit from the student's most recent term record. Next, the
session calendar will be searched to find the most recent term for that
academic unit. If the date on the transcript request falls within the
term begin and end dates, that term will be used for the credit card
payment. However, in the event that the date on the transcript request
does not fall within the term begin and end dates, the system will turn
to the default academic unit to determine the billing term.
DATE RUN 04/08/03 Auburn University REPORT PAGE 334
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 333
SEGMENT 040 Batch Header Record SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
The Batch Header Records are edited by the Batch Maintenance
Program (ABD015) to check for duplicate batches and record
batch balances.
AC400 DELETE_BYTE_BATCH REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Batch'
This field is used to delete a Batch Header record from the
System Control File.
#AC405 RECORD_TYPE_BATCH FOCUS='Batch,Rec Typ' 3
A code indicating the type of System Control record.
DEFAULT: 040 Batch Header record
VALUES: 040 Batch Header record
#AC410 BATCH_ID FOCUS='Batch ID' 6
A six-character code used to identify a batch of transactions
in SIS. It consists of the 3-character Batch Reference Code
followed by the 3-digit Batch Reference Number. The combination
of the Batch ID and the Batch Date uniquely identifies the batch
in SIS.
AC411 BATCH_REFERENCE_CODE REFER TO A 092 FOR VALID VALUES. 3 35
FOCUS='Batch,Ref Cd'
The 3-character batch prefixes that will be accepted by the SIS
Batch Maintenance Program (ABD015).
AC412 BATCH_REFERENCE_NUM FOCUS='Batch,Ref #' 3
A 3-digit number which together with the Batch Reference Code
makes up the Batch ID.
#AC415 DATE_BATCH FOCUS='Batch Dt' 8
The date to be associated with this batch for control purposes.
The combination of the Batch Date and the Batch ID uniquely
identifies the batch in SIS. Date format is institution-defined
AC420 DESCRIPTION_BATCH FOCUS='Batch Description' 15
Any descriptive text that will help to identify the purpose of
the batch.
AC425 LIST_OPTION_BATCH FOCUS='Batch,Lst Opt' 1
Option to print individual transactions of the batch on the
Batch Balance Image Report.
VALUES: Y List all transactions in the batch
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 335
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 334
SEGMENT 040 Batch Header Record SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC425 LIST_OPTION_BATCH (CONT)
B List transactions only in batches which
are out of balance or in error
N Do not list the transactions
AC435 USER_CODE REFER TO A 130 FOR VALID VALUES. 2
FOCUS='User,Code'
The administrative area responsible for the batch. If
specified, the reports will be separated by User Code.
AC440 TRANS_COUNT_SUBMIT FOCUS='Trans,Count,Submit' 5
The number of individual transactions submitted in this batch.
If entered, the system will compare this count to the count
computed by the Batch Maintenance Program and note discrepancies
on the Batch Balance Report.
Note: This element is not used for balancing purposes
in Data Collect.
AC445 ABSOLUTE_AMT_SUBMIT FOCUS='Amount,Submit' 11
The total absolute dollar amount contained on all transactions
in the batch. If entered, the system will compare this dollar
amount to the amount computed by the Batch Maintenance Program
and will note discrepancies on the Batch Balance Report.
Note: This element is not used for balancing purposes in
Data Collect
AC450 TERM_BATCH REFER TO A 020 FOR VALID VALUES. 5 24
FOCUS='Batch,Term'
The academic term, if any, to which all transactions in this
batch pertain.
AC4Y0 TERM_BATCH_YYT FOCUS='Batch,Term,YYT' 3
AC465 SUSPENSE_INDICATOR FOCUS='Sus,Ind' 1
Not currently used.
AC470 ORIGINATOR FOCUS='Orig' 8
The name or the initials of the person responsible for
the batch.
AC472 RECV_D_I_O_CNTL_DT FOCUS='Rcvd Dt' 8
This date is optional and is for control purposes external
to SIS. It may be used if the user's operations environment
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 336
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 335
SEGMENT 040 Batch Header Record SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC472 RECV_D_I_O_CNTL_DT (CONT) utilizes an I/O control function.
#AC475 PROCESSED_DT_BATCH FOCUS='Proc Dt' 8
The date this batch was processed by the Batch Maintenance
Program. It is system-maintained.
#AC480 DOCUMENT_CNT FOCUS='Doc Cnt' 3
The number of transactions contained in this batch.
#AC485 ACAD_UNIT_BATCH FOCUS='Batch, AU' 2
For future use.
#AC490 ACTUAL_COUNT FOCUS='Act Ct' 5
System-calculated. The actual number of transactions entered
in this batch. This is calculated by the Batch Maintenance
Program and compared with the Submitted Count supplied by the
user; discrepancies are noted on the Batch Balance Report.
Note: This element is not used for balancing purposes in
Data Collect.
#AC495 ACTUAL_DOLLARS FOCUS='Act Dollars' 11
System-calculated. The actual absolute dollars processed in the
batch. This is calculated by the Batch Maintenance Program and
compared with the Absolute Submitted Amount; discrepancies are noted
on the Batch Balance Report.
Note: this element is not used for balancing purposes in
Data Collect.
#AC499 MAINT_DATE_BATCH FOCUS='Batch,Mntdt' 8
The date on which transactions in this batch were last updated.
It is system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 337
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 336
SEGMENT 045 Billing Subcode Grou SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC49A DEL_FLG_SC_GRP REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Subcode,Grp'
A flag used to delete a Subcode Grouping Record from the System
Control File.
#AC49B RECORD_TYPE_SC_GRP FOCUS='Subcode Group Rec Type' 3
A code indicating the type of System Control record.
DEFAULT: 045 Subcode Grouping Record
VALUES: 045 Subcode Grouping Record
#AC49F SUBCODE_GRP FOCUS='Subcode Group' 5
A five-digit code under which the monetary values associated with
several different subcodes may be accumulated for billing purposes.
The code must be greater than 00101.
The code 00101 is reserved for system use in the Balance Forward Purge
process. It is recommended that 00102 and 00103 be reserved for the
Balance Forward process during initial conversion to the Billing/
Receivables Application. It is also recommended that a specific
range of code numbers be choosen to easily differentiate between
subcode groups and other types of subcodes.
RANGES: 00102-99999 Subcode Grouping Range
AC49G SUBCODE_GRP_DESC FOCUS='Subcode Group Desc' 30
The title or description of the subcode group as it will appear on
the bill if subcode groups are utilized.
#AC49M MAINT_DATE_SC_GRP FOCUS='SC Group,Mntdt' 8
The date on which this Subcode Grouping Record was last updated.
It is system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 338
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 337
SEGMENT 050 Student Records Cont SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC500 DELETE_BYTE_CTL REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Ctl'
This field is used to delete a Student Records Control record
from the System Control File.
#AC505 RECORD_TYPE_S_R_CTL FOCUS='Type,Ctl' 3
A code indicating the type of System Control record.
DEFAULT: 050 Student Records Control
VALUES: 050 Student Records Control
#AC510 RECORD_ID_S_R_CTL FOCUS='Rec ID Ctl' 9
A code indicating the ID of System Control record.
AC515 FILLER 56
AC521 CL_LAST_ID FOCUS='CL Last ID' 6
System-maintained. The Incremental Code portion of the CommonLine
Unique Loan Identifier that was last assigned by SBA300.
AC522 ASSIGN_LOW_ID FOCUS='Assign Low ID' 9
* Change Log: 01/20/99 CW SCT TOS SIIBM907 (SIP995)
This is the starting number to use for system-assigned SIDs.
AC523 ASSIGN_HIGH_ID FOCUS='Assign High ID' 9
This is the highest number to use for system-assigned SIDs.
AC524 GRADE_CHG_SECURITY REFER TO RC240 FOR VALID VALUES. 7
FOCUS='Grd Change,Security'
The days of the week on which real-time grade changes can be
made on Screen SP1.
AC526 LAST_SYSTEM_BATCH FOCUS='Last,Sys,Bat' 3
The Batch ID of the last batch of transactions. It is
system-maintained.
AC527 LAST_ID_ASSIGNED FOCUS='Last ID Assigned' 9
System-maintained. The student ID assigned by the system
to the last student who came in on an Admissions Test Score or
Financial Aid data tape without an ID.
AC530 HOUSING_TERM REFER TO A 020 FOR VALID VALUES. 5 C
DATE RUN 04/08/03 Auburn University REPORT PAGE 339
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 338
SEGMENT 050 Student Records Cont SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Hsg,Term'
Not currently used.
AC5Y0 HOUSING_TERM_YYT FOCUS='Hsg,Term,YYT' 3
AC535 GRADE_CALC_CONTROL FOCUS='Grd,Calc,Ctl' 1
This element is not currently used. Grade calc control
functions are handled by the Batch Maintenance Program (ABD015).
#AC540 LAST_GRADE_CALC_DATE FOCUS='Last Grd,Calc Dt' 8
System-maintained. The date on which a Grade Calculation was
last performed by Batch Maintenance Program ABD015.
#AC541 LAST_RECEIPT FOCUS='Last,Rct #' 5
The receipt number of the last receipt issued.
#AC542 LAST_BR_FEED_DATE FOCUS='Last BR,Feed Dt' 8
System-maintained. The accounting feed date used by the last
run of BBD120.
AC543 ROOM_PURGE_DATE FOCUS='Rm Pur Dt' 8
The date of the last run of RBA127 - Classroom Management Purge.
Room postings prior to this date will not be recorded in the
Room Posting file.
#AC545 MAINT_DATE_S_R_CTL FOCUS='SR Ctl,Mntdt' 8
System-maintained. The date on which this Student Records
Control record was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 340
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 339
SEGMENT 051 PROGRAM KEYWORDS SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC546 KEYWORD_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Keywd,Del'
This field is used to delete a keyword from the list of valid
keywords for the program.
#AC547 RECORD_TYPE_KEYWORDS FOCUS='Keywd,Rec Typ' 3
A code indicating the type of System Control record.
DEFAULT: 051 Program Keywords
VALUES: 051 Program Keywords
#AC549 PROGRAM FOCUS='Pgm ID' 6
The ID of the SIS batch program.
*
*Change Log: 08/10/98 PB sct tos SIIBM868 (sip954)
* 01/20/99 CW sct tos SIIBM904 (sip992)
* 06/15/99 RG SCT TOS SIIBM950 (SIP041)
* 10/29/99 RE SCT TOS SIIBMA12 (SIP108)
* 02/11/00 ML Values added for SCT BETA
* 03/08/00 RE Added value "bbb315" SIIBMA59
* 09/14/00 RE SCT tos SIIBMA99 (SIP204)
* 08/07/01 RE SCT tos SIIBMB95 (SIS095)
* 10/16/01 RE SCT tos SIIBMC18 (SIS018)
* 11/10/01 RE SCT tos SIIBMC27 (SIS027)
* 07/01/02 RE SCT tos SIIBMC79 (SIS079)
*
VALUES: ABA010 Format Table Load
ABA110 Rate Table Report
ABA140 AC/AI/AR Segment Report/ACFILE Segment Delete
ABA150 Student Address Directory
ABA160 Student Attribute File List
ABA170 Dorm Address Synchronization
ABA180 Institution File Tape Processor
ABA190 Right-to-Know Reporting
ABA550 SIS/ADS Interface
ABA600 Housing Interface
ABA900 Print Formatter
ABD015 Batch File Maintenance
ABD016 Batch File Maintenance C/R
ABKGEM Campus Pipeline Profile Extract
ABKLSE Learning System Profile Extract
ABKZEK ZSS People Key File Load
BBA400 BR-to-AP Feed
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 341
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 340
SEGMENT 051 PROGRAM KEYWORDS SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC549 PROGRAM (CONT)
BBB300 Bill Print Extract
BBB301 Bill Print Extract C/R
BBB302 Bill Mailer Print Extract
BBB310 Bill Printing
BBB312 Bill Mailer Printing
BBB315 Contract Account Bill Print
BBBD01 BD/BS/AA Billing Amount Fix
BBC220 Tuition Calculation
BBC230 Late Payment Charge Calculation
BBD110 Application Of Credits
BBD111 Application Of Credits C/R
BBD120 Accounting Feed Process
BBD121 Accounting Feed Process C/R
BBD180 Detail Transaction Audit
BBD190 Subcode List
BBR300 Account Snapshot
BBR310 Subcode/User Select Report
BBR320 Account Trial Balance Report
BBR330 Aged Receivables Report
BBR340 Cashier Summary Report
BBT380 Balance Forward Purge
BBT390 Purge History Merge
BBY710 AMFILE 1098-T Record Update
BBY720 1098-T Statement Create
BBY721 1098-T IRS Replacement File Update
BBY725 1098-T Flat File Extract
BBY730 1098-T Audit Report
DBA100 Analysis of Degree Progress Report
HBA100 Space Inventory Summary
HBA110 Facilities and Assignments
HBA120 Extended Housing Credit Generator
HBA130 Op Scan Application Form
HBA132 Op Scan Preference Form
HBA135 Op Scan Transaction Generator
HBA140 Housing Calc/BR Feed
HBA170 RT Dorm Assignment Posting
HBA300 Housing Report Extract
HBA500 Housing Assignment Extract
HBA520 Housing Assignment Algorithm
HBA530 Assignment Transaction Generator
HBA600 Housing Extract Reports
MBA430 Admissions File Roll
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 342
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 341
SEGMENT 051 PROGRAM KEYWORDS SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC549 PROGRAM (CONT)
MBA440 Test Score Interface
MBA450 Admissions Goals Table Build
MBR360 Follow-up Letters
MBR361 Follow-up Letters C/R
MBR380 High School/College Report
MBR390 Quick Alpha Listing
MBR400 Admission Profile Report
MBR410 Applicant Status Report
RAA520 Scheduler (IBM only)
RBA105 Course Inventory Audit Report
RBA120 Published Class Schedule
RBA121 Class Schedule Audit
RBA125 Room Schedule
RBA127 Room Posting Purge
RBA130 Course Term File Roll
RBA140 Section Status Summary
RBA142 Registration Audit Purge/Report
RBA145 Student Program Listing/Notices
RBA150 Class Lists
RBA154 T2202A Report Notification
RBA155 Personal Data Form Generator
RBA160 Term Extract
RBA165 Enrollment Report
RBA170 Wait List Report
RBA175 OMR Unscramble/Transaction Create
RBA200 Grade Cycle Initialization
RBA201 Grade Cycle Initialization C/R
RBA205 Grade Roster Print
RBA210 Grading File Report
RBA215 Grade Reports
RBA220 Batch Grade Roster Maintenance
RBA221 Batch Grade Roster Maintenance C/R
RBA240 Graduation Checklist
RBA245 Counseling Report
RBA249 EDI Transcript Data Extractor
RBA250 Transcript Generator
RBA255 Rank in Class
RBA256 Rank in Graduating Class
RBA259 EDI Transcript Data Loader
RBA275 Faculty Load Report
RBA280 Enrollment Summary Interface
RBA300 Transfer Credit Evaluation Report
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 343
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 342
SEGMENT 051 PROGRAM KEYWORDS SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC549 PROGRAM (CONT)
RBA310 Transfer Course Equivalency Report
RBA349 EDI Enrollment Certification Data Extractor
RBA359 NSC Degree Verification Data Extractor
RBA500 Scheduling Extract
RBA510 Scheduling Request Roster
RBA520 Scheduler (OpenVMS only)
RBA530 Scheduling Drop/Add Transaction Gen.
RBA540 Scheduling Results Listings/Notices
RBA550 Scheduling Success Matrix Report
RBA560 Scheduling Course Demand Report
RBA570 Scheduling Reject Matrix Report
RBA580 Scheduling Results Summary Report
RBA600 SSCR/NSLDS Roster Update
RBA610 SSCR/NSLDS Error Report
RBA800 EDI Student Demographic Extract
SBA200 Pell Grant Origination/Change
SBA210 Pell Grant Origination/Change Acknowledgements
SBA220 Pell Grant Disbursement
SBA230 Pell Grant Disbursement Acknowledgements
SBA240 Pell Grant Data Requests
SBA250 Pell Grant Reconciliation
SBA300 Commonline Application Send Processor
SBA310 Commonline Application Response Processor
SBA400 OAR Rejects Update
SBA401 EDE OAR Input Create
SBA402 OAR Interface
SBA403 OAR Validation C/R
SBA404 OAR Validation
SBA405 ISIR Print/Delete
SBA407 NSLDS Transfer Monitoring Alert Batch Processor
SBA410 ISIR Correction/Duplicate Requests
SBA450 PARS Fund Interface
SBA451 PARS Other Aid Interface
SBA452 PARS Renewal Interface
SBA453 PARS Student Interface
SBA455 PARS Output Conversion
SBA460 FAM/Admissions/Student Records Comparison
SBA496 Pre-97 OAR Validation
SBA500 Missing Information Letters
SBA510 Promisory Note
SBA520 Financial Aid Notification
SBA580 Work-Study Authorization Cards
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 344
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 343
SEGMENT 051 PROGRAM KEYWORDS SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC549 PROGRAM (CONT)
SBA590 Disbursement Authorization
SBA591 Disbursement Authorization C/R
SBA594 Title IV Withdrawal Status Report
SBA595 LMS Accounting Feed
SBA605 Unduplicated Counts
SBA610 Fiscal Year Fund Report
SBA640 Financial Aid Transcript
SBA675 Fund Summary Extract
SBA680 Fund Summary
SBA700 Student Resource Audit
SBA800 Direct Loan Orig/Change Records
SBA810 Direct Loan Acknowledgement
SBA820 Direct PLUS Prom Note Print
SBA830 Direct Stafford Prom Note Print
SBA840 Direct Loan Prom Note Manifest
SBA850 Direct Loan Disclosure Statement Print
SBA860 Direct Loan Disbursement Export
SBA890 Direct Loan Reject Report
SBA891 Direct Loan Disbursement Report
SBA892 Direct Loan Change Report
SBA895 Direct Loan Detail Export
SBA900 File Purge
SBA910 Student Archive
SBM000 Mini PARS
SBM020 Mini PARS
SBM038 Mini PARS
SBM045 Mini PARS
SBM095 Mini PARS
SBP020 PARS
SBP038 PARS
SBP045 PARS
SBP095 PARS
#AC55A KEY_WORD FOCUS='Keyword' 9
A keyword which is valid for the program. The keywords
processed by ASPARM are listed below. Each corresponds to
a specific location in the PARM-RECORD as indicated by the
LINK element ID. If a keyword is reserved for system use,
ASPARM handles it separately from the normal table-driven
process.
LINK
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 345
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 344
SEGMENT 051 PROGRAM KEYWORDS SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC55A KEY_WORD (CONT)
VALUES: #PGM Program ID A 4A2
ACADACT Academic Action A 442
ACCTSEL Account Selection A 4A6
ADDRNAME Address Name A 4A8
ADDRMATCH Address Match Preference A 4EL
ADDRPREF Address Preference A 4B0
ADDRPREF2 Address Preference 2 A 4B2
ADMREP Admissions Representative A 4I1
ADMSTAT Admissions Status A 4I5
ADMGRP FAM Administrative Group A 4WB
FAMGRP FAM Administrative Group A 4WB
AGEDAYS Age Days A 4B6
AGEDAY1 Age Day 1 A 4B8
ALLFAIL All Fail A 4C0
AMOUNT Amount A 4C2
ASSGNGRP Housing Assignment Group A 4B4
ASSGNPD Housing Assignment Period A 4U8
AWPD Award Period A 4C6
BANK Bank Number A 4D8
BATCH Batch A 4C8
BATCHID Batch Id A 4D0
BEGINDT Begin Date A 4D2
LOANPD Loan Period A 4D3
BILLDT Bill Date A 4D4
BUILDING Buildings A 4D6
CAREER Career A 4E0
DOBMATCH DOB Match A 4EA
MMYY Month/Year A 4E1
NAMEMATCH Name Match A 4A4
CLASS Class A 4E4
CLEARACCT Clearing Account A 4E6
SORTAU Sort using Academic Unit A 4E8
AU Academic Unit A 4F0
COLLEGE College A 4F2
COMBSECT Combined Section A 4F6
COMBSITE Combined Site A 4F8
CRSTYPE Course Type A 4G0
CRSLEVEL Course Level A 4G2
CTLPRNT Control Print A 4G4
CYCLE Cycle A 4G6
CYCLEDEF Cycle Definition A 4G8
DATE Date A 4H0
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 346
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 345
SEGMENT 051 PROGRAM KEYWORDS SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC55A KEY_WORD (CONT)
DATECODE Date Code A 4H2
DEGCKOUT Degree Checkout A 4H4
DEGREE Degree A 4H6
DESC Description A 4H8
DISB Disbursement A 4I0
DUEDT Due Date A 4I2
ELIGIBLE Eligible A 4I8
ENDDT End Date A 4J0
ENROLTYP Enrollment Type A 4J2
EPURGEDT External account purge date A 4J4
EXTIND External Indicator A 445
FY Fiscal Year A 4J6
FILE1 File number 1 A 4J8
FILE2 File number 2 A 4K0
FILE3 File number 3 A 4K2
FILE4 File number 4 A 4K4
FILE5 File number 5 A 4K6
FONTS Print Fonts A 4S6
FORM Form A 4K8
GREETNAME Greeting Name A 4L0
GRRPTFLG Group Report Flag A 4L2
HIGHAMT High Amount A 4L4
HORIZDIR Horizontal Direction A 4IA
HORIZINC Horizontal Increment A 4IB
LABELAC Labelac A 4L8
LABELLN Labelln A 4M0
LABELNAME Label Name A 4M2
LABELSP Labelsp A 4M4
LASERPRNT Laserprint A 4IC
LASTNUM Last Number A 4M6
LASTPG Last Page A 4M8
LINESPG Lines per Page A 4N0
LISTNAME List Name A 4N2
LOWAMT Low Amount A 4N4
LOWRNK Low Rank A 4N6
LTRDATE Letter Date A 4N8
MESSAGE Message A 434
OPTIONS Options A 4O0
OPTION1 Option 1 A 4O2
OPTION2 Option 2 A 4O4
OPTION3 Option 3 A 4O6
OPTION4 Option 4 A 4O8
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 347
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 346
SEGMENT 051 PROGRAM KEYWORDS SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC55A KEY_WORD (CONT)
OPTION5 Option 5 A 4P0
OPTION6 Option 6 A 4P2
OPTION7 Option 7 A 4P4
OVERAWD Over Award A 4P6
PAGEBK Page Break A 4P8
PAYCODE Paycode A 4Q0
PELLBUD Pell Budget A 4Q2
INST Institution A 4Q4
PERCENT Percent A 4Q6
PGBREAK Page Break A 4Q8
PGBRK Page Break A 4R0
PGMNOTFLG Program Note Flag A 4R2
PHONE Phone Number A 4R4
PKGDATE Packaging Date A 4R6
PKGSTS Packaging Status A 4R8
PREFAID Aid Preference A 4S0
PRNTSEQ Print Sequence A 4S2
PRSPCTMCH Prospect Match A 4EB
PRTZERO Print Zero A 4S4
REPORT Report A 4T0
RPTPGM Report Program A 4T4
RPTYPE Report Type A 4T6
ROSTRLINE Roster Lines A 4T2
RUNTYPE Run Type A 4T7
SALUT Salutation A 4T8
SCHEDPRT Schedule Print A 4U0
SCHOOL School A 4U4
SECTLINES Section Lines A 4U6
SEQUENCE Sequence number A 443
SEXMATCH Sex Match A 4EM
NUMBER Number A 4V2
SESSION Session A 4V6
SITE Site A 4V8
SORTSEL Sort Selection A 4W2
SPACING Spacing A 4W4
BORRSIGN Borrower's Signature Date A 4W6
STARTDATE Start Date A 4X2
STARTPG Start Page A 4X0
STATUS Status A 4X8
STATUSDT Status Date A 4X6
STUBUD Student Budget A 4Y0
STULEVEL Student Level A 4Y2
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 348
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 347
SEGMENT 051 PROGRAM KEYWORDS SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC55A KEY_WORD (CONT)
STUTYPE Student Type A 4Y4
SUBCODE Subcode A 432
SUBCODEHI Subcode High Range A 4Y6
SUBCODELO Subcode Low Range A 4Y8
SUBCODESE Subcode Selection A 4Z0
TALLYLINE Tally Lines A 4Z2
TAPENO Tape Number A 4Z4
TERM Term A 4Z6
TERM1 Term 1 A 4Z8
TERM2 Term 2 A 400
TERM3 Term 3 A 402
TERM4 Term 4 A 404
TERM5 Term 5 A 406
TERM6 Term 6 A 408
TERMTYPE Term Type A 410
TEST Test A 412
TESTID Test Id A 414
TITLE Title A 416
TRANTYPE Transaction Type A 422
TYPE Type A 426
UPDATE Update A 428
USER User A 430
USERCODES User Codes A 432
VERTDIR Vertical Direction A 4ID
VERTINC Vertical Increment A 4IE
VISATYPE Visa Type A 4IG
WTCITYZIP Weight City and Zip A 4EG
WTDOB Weight DOB A 4ED
WTFNAME Weight First Name A 4EC
WTPHONE Weight Phone A 4EH
WTMAX Weight Maximum A 4EJ
WTMIN Weight Minimum A 4EI
WTSEX Weight Sex A 4EE
WTSTREET Weight Street A 4EF
YR Year A 436
ZIPCODE Zipcode A 4X4
DATACARD Supplemental Data Transaction
This is not a keyword parameter in the true
sense; it is used to enter a single data
(program) transaction after all the keyword
parameter specifications in the control data
stream.
CONTINUED
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TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 348
SEGMENT 051 PROGRAM KEYWORDS SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC55A KEY_WORD (CONT)
#IOTRACE I/O Trace A 440
The following keywords are not processed by
ASPARM. They are included here for use on
screens SJP and RJE for non-SIS job entry.
CREATE A 4O0
SYSTEM A 4O2
#AC55B DATA_ELEMENT_LINK FOCUS='DE Link' 5
The Element ID describing the location in the Parameter Record
to which this keyword pertains. This is obtained as an attribute
from the translation value of element AC55A.
RANGES: A 4A0-A 440 0000
AC55C EDIT_TYPE FOCUS='Edit,Type' 2
The type of edit the system will perform on values entered for
this keyword in the control data stream.
VALUES: (BLANK) Local Value List
D Date
E Data Element Validation
N Numeric
NB Non-Blank
R Value Range (numeric)
S Local Value List
SN Signed Numeric (e.g., +2300)
AC55D REQUIRED_FLAG FOCUS='Rqrd,Flag' 1
A flag indicating whether this keyword is required by the
program.
VALUES: (BLANK) Optional
R Required
AC55E VALUE_LENGTH FOCUS='Val,Lngth' 2
The length of a single individual value for this keyword.
This is obtained from Link element attributes.
AC55F VALUE_OCCURS FOCUS='Val,Occ' 2
The number of occurrences of this keyword value in the parm
record. This is obtained as an attribute of the Link element.
AC55G DEFAULT_VALUE FOCUS='Dft,Val' 15
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 349
SEGMENT 051 PROGRAM KEYWORDS SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC55G DEFAULT_VALUE (CONT) The value assigned to this keyword in the absence of explicit
direction from the program control record. This is applicable
only if the keyword is not required by the program.
For a date Edit Type (D), the literal "CURRNT" yields the
current date.
AC55I VALUE_1 FOCUS='Value 1' 8
Depending on the Edit Type for the keyword, Value 1 is one of
the following.
- The first item in a local value list (Edit Type "S")
- The low value of a range
- The validation element ID
AC55J VALUE_2 FOCUS='Value 2' 8
Depending on the Edit Type for the keyword, Value 2 is one of 0000
the following.
- The second item in a local value list (Edit Type "S")
- The high value of a range
AC55K VALUE_3 FOCUS='Value 3' 8
The third item in a local value list.
AC55L VALUE_4 FOCUS='Value 4' 8
The fourth item in a local value list.
AC55M VALUE_5 FOCUS='Value 5' 8
The fifth item in a local value list.
AC55N VALUE_6 FOCUS='Value 6' 8
The sixth item in a local value list.
AC55O VALUE_7 FOCUS='Value 7' 8
The seventh item in a local value list.
AC55P VALUE_8 FOCUS='Value 8' 8
The eighth item in a local value list.
AC55Q VALUE_9 FOCUS='Value 9' 8
The ninth item in a local value list.
AC55R VALUE_10 FOCUS='Value 10' 8
The tenth item in a local value list.
DATE RUN 04/08/03 Auburn University REPORT PAGE 351
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 350
SEGMENT 051 PROGRAM KEYWORDS SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC55Z MAINT_DATE_KEYWORDS FOCUS='Kywd Mntdt' 8
System-maintained. The date on which this program keywords
record was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 352
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 351
SEGMENT 054 Term Calendar SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC550 TERM_CALENDAR_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Term,Cal,Del'
This field is used to delete a Term Calendar record from the
System Control File.
#AC555 RECORD_TYPE_TERM_CAL FOCUS='Rec,Typ,Term,Cal' 3
A code indicating the type of System Control record.
DEFAULT: 054 Term Calendar
VALUES: 054 Term Calendar
#AC558 ACADEMIC_UNIT_CAL REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Cal,AU'
The Academic Unit that administers the term to which this
calendar pertains.
#AC559 TERM_CODE_CAL REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Cal,Term'
The term to which this calendar pertains. The combination of
the Term Code and the Academic Unit code uniquely identifies
a Term Calendar record.
AC5Y1 TERM_CODE_CAL_YYT FOCUS='Cal,Term,YYT' 3
AC56A SCHEDULER_RUN FOCUS='Schdler,Run Date' 8
The date on which the Student Scheduler was run for the term.
Prior to and through this date, course requests are processed
as requests for the Scheduler. Past this date, course requests
are processed as requests for immediate enrollment.
*
* Change Log: 10/21/97 RP: Not Selected for Use by AU
*
AC56B LATE_REGISTRATN_DATE FOCUS='Late Reg Dt' 8
The date after which the receipt of a student's first course
request in the term will result in the automatic charge of a
late registration fee.
AC56C GRADUATION_DATE FOCUS='Grad Date' 8
The date on which graduation occurs in the term.
AC56D EST_FIN_AID_DATE FOCUS='Est Fin,Aid Dt' 8
The date past which estimated financial aid will cease to appear
CONTINUED
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TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 352
SEGMENT 054 Term Calendar SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC56D EST_FIN_AID_DATE (CONT) on student bills for the term.
AC56E STATUS_OF_TERM FOCUS='Term,Stat' 1
The current status of the term. The system uses the Term Status
to control term-related processing in the Student Records
application.
*
* Change Log: 10/21/97 RP: Modified for AU Values
* Add L
* Delete S, P
* 01/23/98 PB: Added back S value
*
VALUES: G Grading
H History
L Late Registration
R Registration
S Scheduling
AC56F AUTO_BACKOUT FOCUS='Auto Backout' 1
A value indicating whether or not financial awards will be
automatically backed out for the term when a student has a Financial
Aid Hold (AM110), type "F" or "M", or when a student no longer
satisfies fund-specific rules (Screen 336). Awards are backed out of
both Billing/Receivables (amount credited to the student's account) and
FAM (earned/paid amount).
DEFAULT: Y Yes, back out awards for the specified term
VALUES: Y Yes, back out awards for the specified term
N No, do not back out awards for the specified term
AC56H USER_DATE_CAL_1 FOCUS='User Dt, Cal 1' 8
A user-defined date relevant to the term calendar. This field
is for informational and report writer purposes. It is not used
in any system processing.
AC56I USER_DATE_CAL_2 FOCUS='User Dt, Cal 2' 8
A user-defined date relevant to the term calendar. This field
is for informational and report writer purposes. It is not used
in any system processing.
AC56J USER_DATE_CAL_3 FOCUS='User Dt, Cal 3' 8
A user-defined date relevant to the term calendar. This field
is for informational and report writer purposes. It is not used
in any system processing.
DATE RUN 04/08/03 Auburn University REPORT PAGE 354
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 353
SEGMENT 054 Term Calendar SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC56K USER_DATE_CAL_4 FOCUS='User Dt, CAl 4' 8
A user-defined date relevant to the term calendar. This field
is for informational and report writer purposes. It is not used
in any system processing.
AC56L USER_DATE_CAL_5 FOCUS='User Dt, Cal 5' 8
A user-defined date relevant to the term calendar. This field
is for informational and report writer purposes. It is not used
in any system processing.
AC56M FST_TERM_BGN_DT FOCUS='Fst Term,Bgn Dt' 8
Begin date for the first period of the specified term
in which a student can register for classes on the web.
AC56N SCD_TERM_BGN_DT FOCUS='Scd Term,Bgn Dt' 8
Begin date for the second period of the specified term
in which a student can register for classes on the web.
AC56O FST_TERM_END_DT FOCUS='Fst Term,End Dt' 8
End date for the second period of the specified term
in which a student can register for classes on the web.
AC56P SCD_TERM_END_DT FOCUS='Scd Term,End Dt' 8
End date for the second period of the specified term
in which a student can register for classes on the web.
AC56Q CRS_SCHED FOCUS='Crs Sched' 1
Determines if the course schedule can
be viewed on the web.
*
* Change Log: 10/21/97 RP: Modified for AU Values
* Default of "Y" Added
*
DEFAULT: Y Yes
VALUES: (BLANK) No
N No
Y Yes
AC56R ADM_APP_BGN_DT FOCUS='Adm App,Bgn Dt' 8
Beginning date for admission applications on the web.
AC56S APP_UPD_END_DT FOCUS='App Upd,End Dt' 8
Ending date for admission applications on the web.
DATE RUN 04/08/03 Auburn University REPORT PAGE 355
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DATA ELEMENT DEFINITIONS PAGE 354
SEGMENT 054 Term Calendar SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC56T APP_INQ_END_DT FOCUS='App Inq,End Dt' 8
Last date that an admission application can be
viewed on the web.
AC56U VIEW_GRAD FOCUS='Grading' 1
Determines if grades can be viewed on the web.
*
* Change Log: 10/21/97 RP: Modified for AU Values
* Default of "Y" Added
* 10/21/99 RE: SCT TOS SIIBMA01 (SIP096)
* 03/18/03 RE: SCT TOS SIIBMD33
*
Determines whether this term appears in the Select Grading Term
drop-down box when viewing grades through the Web.
This flag enables you to manage the number of terms that appear in
the drop-down box. For example, you may choose to restrict the
viewing of grades from older terms in this manner.
To view grades in unlisted terms, students can use the transcript
feature on the Web.
DEFAULT: Y Yes, term will appear in Select Grading Term
drop-down box
VALUES: N No, term will not appear in Select Grading Term
drop-down box
Y Yes, term will appear in Select Grading Term
drop-down box for midterm and final
AC56W FACULTY FOCUS='Faculty' 1
Indicates whether this term is available on the Web.
It also indicates whether grading functions can be performed
in this term. See the Faculty Grading flag above each session for
grading permissions at the session level.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
VALUES: (BLANK) No access to any faculty functions
N No access to any faculty functions
Y Access to all functions (Grading is view only)
G Available to perform grading
AC56X REG_FUNCTION_1 FOCUS='Reg Function 1' 1 10
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 356
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DATA ELEMENT DEFINITIONS PAGE 355
SEGMENT 054 Term Calendar SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC56X REG_FUNCTION_1 (CONT) Specifies a registration function available for this term
to faculty on the Web. Pertains only if the term is available
to faculty.
VALUES: (BLANK)
A Add
D Drop
P Permit
R Request
U Authorize
W Wait List
AC56Y REG_FUNCTION_2 REFER TO AC56X FOR VALID VALUES. 1
FOCUS='Reg Function 2'
AC56Z REG_FUNCTION_3 REFER TO AC56X FOR VALID VALUES. 1
FOCUS='Reg Function 3'
AC561 REG_FUNCTION_4 REFER TO AC56X FOR VALID VALUES. 1
FOCUS='Reg Function 4'
AC562 REG_FUNCTION_5 REFER TO AC56X FOR VALID VALUES. 1
FOCUS='Reg Function 5'
AC563 REG_FUNCTION_6 REFER TO AC56X FOR VALID VALUES. 1
FOCUS='Reg Function 6'
AC564 VIEW_BILLING FOCUS='Billing' 1
Determines whether this term appears in the Select Account Summary
Term drop-down box when viewing student accounts through the Web.
This flag enables you to manage the number of terms that
appear in the drop-down box.
*Change log: 06/06/00 RE: SCT tos SIIBMA83 (sip187)
* 03/18/03 RE: SCT tos SIIBMS33
*
VALUES: (BLANK) No, term will not appear in Select Account
Summary Term drop-down box
N No, term will not appear in Select Account
Summary Term drop-down box
Y Yes, term will appear in Select Account Summary
Term drop-down box
DATE RUN 04/08/03 Auburn University REPORT PAGE 357
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 356
SEGMENT 054 Term Calendar SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC565 VIEW_STU_SCHED FOCUS='Stu Sched' 1
Determines whether this term appears in the Select Student Schedule
Term drop-down box when viewing individual student schedules through
the Web. This flag enables you to manage the number of terms that
appear in the drop-down box. For example, you may choose to
restrict the viewing of schedules from older terms in this manner.
*Change log: 06/06/00 RE: SCT tos SIIBMA83 (sip187)
* 03/18/03 RE: SCT tos SIIBMD33
*
VALUES: (BLANK) No, term will not appear in Select Student Schedul
Term drop-down box
N No, term will not appear in Select Student Schedul
Term drop-down box
Y Yes, term will appear in Select Student Schedule
Term drop-down box
#AC569 MAINT_DATE_CAL FOCUS='Cal Mntdt' 8
System-maintained. The date on which this Term Calendar record
was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 358
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 357
SEGMENT 055 Session Calendar SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC570 SESS_CALENDAR_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Cal,Sess,Del'
This field is used to delete a Session Calendar record from
the System Control File.
#AC575 RECORD_TYPE_SESS_CAL FOCUS='Cal,Sess,Rec,Type' 3
A code indicating the type of System Control record.
DEFAULT: 055 Session Calendar
VALUES: 055 Session Calendar
#AC578 ACADEMIC_UNIT_SES REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Sess, AU'
The Academic Unit that administers the term to which the
session belongs.
#AC579 TERM_CODE_SES REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Sess,Term'
The term to which the session belongs.
AC5Y2 TERM_CODE_SES_YYT FOCUS='Sess,Term,YYT' 3
#AC58A SESSION_CODE REFER TO RC075 FOR VALID VALUES. 1
FOCUS='Sess,Code'
A code that distinguishes the session from all other sessions
in the same academic unit/term. The combination of the Session
code, Term Code and Academic Unit code uniquely identifies a
Session calendar.
AC580 CLASS_BEGIN_DATE FOCUS='Class,Begin Dt' 8
The date on which class meetings start for the session.
AC581 CLASS_END_DATE FOCUS='Class,End Dt' 8
The date on which class meetings end for the session.
AC582 DROP_ADD_END_DATE FOCUS='Drop Add,End Date' 8
The date that marks the end of the formal drop/add period for
the session. This is the last date on which the system will
process Wait List transactions.
AC583 BREAK_BEGIN_DATE FOCUS='Break,Begin Dt' 8
The date on which session break begins. The Classroom Management
module will allow special events to be scheduled in session break.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 359
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DATA ELEMENT DEFINITIONS PAGE 358
SEGMENT 055 Session Calendar SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC583 BREAK_BEGIN_DATE (CONT) *Change Log: 02/28/02 RE: changed description of element
* 03/26/02 RE: changed description back to original
*
AC584 BREAK_END_DATE FOCUS='Break,End Dt' 8
The date on which session break ends. The Classroom Management
module will allow special events to be scheduled in session break.
*Change Log: 02/28/02 RE: changed description of element
* 03/26/02 RE: changed description back to original
*
AC585 PUBLISHED_SCHED_DATE FOCUS='Pub Schd Dt' 8
The date upon which the Schedule of Classes is published for the
session. Past this date, course section changes will be flagged
with a change reason which allows changed sections to be
selected for publication in a Supplemental Schedule of Classes.
AC586 TERM_BEGIN_DATE FOCUS='Trm Begin Dt' 8
For certification purposes, this field defines the date upon
which students are expected to arrive on campus at the start
of the term.
AC587 TERM_END_DATE FOCUS='Trm End Dt' 8
For certification purposes, this field defines the date through
which students are expected to remain on campus for the term,
including the final exam period.
AC588 USER_DATE_SES_1 FOCUS='User Date,Sess 1' 8
A user-defined date relevant to the Session calendar. This field
is for informational and report writer purposes. It is not used
in any system processing.
AC589 USER_DATE_SES_2 FOCUS='User Date,Sess 2' 8
A user-defined date relevant to the Session calendar. This field
is for informational and report writer purposes. It is not used
in any system processing.
AC590 USER_DATE_SES_3 FOCUS='User Date,Sess 3' 8
A user-defined date relevant to the Session calendar. This field
is for informational and report writer purposes. It is not used
in any system processing.
AC591 USER_DATE_SES_4 FOCUS='User Date,Sess 4' 8
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 359
SEGMENT 055 Session Calendar SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC591 USER_DATE_SES_4 (CONT) A user-defined date relevant to the Session calendar. This field
is for informational and report writer purposes. It is not used
in any system processing.
AC592 USER_DATE_SES_5 FOCUS='User Date,Sess 5' 8
A user-defined date relevant to the Session calendar. This field
is for informational and report writer purposes. It is not used
in any system processing.
AC593 USER_DATE_SES_6 FOCUS='User Date,Sess 6' 8
A user-defined date relevant to the Session calendar. This field
is for informational and report writer purposes. It is not used
in any system processing.
AC594 USER_DATE_SES_7 FOCUS='User Date,Sess 7' 8
A user-defined date relevant to the Session calendar. This field
is for informational and report writer purposes. It is not used
in any system processing.
AC595 USER_DATE_SES_8 FOCUS='User Date,Sess 8' 8
A user-defined date relevant to the Session calendar. This field
is for informational and report writer purposes. It is not used
in any system processing.
AC596 FST_ADD_BGN_DT FOCUS='Fst Add,Bgn Dt' 8
Begin date for the first period in which students can
add a course registration via the web.
AC597 SCD_ADD_BGN_DT FOCUS='Scd Add,Bgn Dt' 8
Begin date for the second period in which students can
add a course registration via the web.
AC598 FST_ADD_END_DT FOCUS='Fst Add,End Dt' 8
End date for the first period in which students can
add a course registration via the web.
AC59A SCD_ADD_END_DT FOCUS='Scd Add,End Dt' 8
End date for the second period in which students can
add a course registration via the web.
AC59B FST_DRP_BGN_DT FOCUS='Fst Drop,Bgn Dt' 8
Begin date for the first period in which students can
drop a course registration via the web.
DATE RUN 04/08/03 Auburn University REPORT PAGE 361
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 360
SEGMENT 055 Session Calendar SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC59C SCD_DRP_BGN_DT FOCUS='Scd Drop,Bgn Dt' 8
Begin date for the second period in which students can
drop a course registration via the web.
AC59D FST_DRP_END_DT FOCUS='Fst Drop,End Dt' 8
End date for the first period in which students can
drop a course registration via the web.
AC59E SCD_DRP_END_DT FOCUS='Scd Drop,End Dt' 8
End date for the second period in which students can
drop a course registration via the web.
AC59F DROP_BGN_DATE FOCUS='Drop,Bgn Dt' 8
Date beyond which dropped courses are retained on the
student registration record. A drop reason must also be specified.
AC59G DROP_REASON REFER TO RT345 FOR VALID VALUES. 2 50
FOCUS='Drop Rsn'
Drops that are retained on the student registration record
after the specified date.
AC59H SESS_DROP_SORT_ORDER FOCUS='Drp,Sort,Ord' 2
This field is used in tuition calculation to determine the
sort order to process coursework dropped on the same day from
different sessions which are in different refund percentages.
The dropped courses will be processed from lowest number to
highest. Each session must be assigned a sort value from 01 to 12.
For courses dropped on the same date, the course dropped from the
session with the lower assigned sort value will be processed
through the drop table first; next lower assigned value second; next
lower assigned value third, etc.
*Change log: 10/20/99 RE sct tos SIIBMA01 (SIP096)
*
AC59I TRA_F_P_TIME_DATE FOCUS='TRA,Date' 8
The date after which the TRA Full/Part Time Status field (RT046)
will no longer be adjusted by the system. IRS Notice 97-73
specified that institutions should determine its enrollment for each
term as of any of the following three dates:
1. Thirty days after the first day of the term
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 362
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DATA ELEMENT DEFINITIONS PAGE 361
SEGMENT 055 Session Calendar SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC59I TRA_F_P_TIME_DATE (CONT) 2. IPEDS reporting date
3. Date institution reports to the state
Each institution should select one of the above policies and set the
TRA Full/Part Time date accordingly.
*Change log: 10/20/99 RE sct tos SIIBMA01 (SIP096)
*
AC59J FACULTY_GRD FOCUS='Fac,Grd' 1
Indicates whether this session is available for grading at the
session level.
*Change log: 03/18/03 RE: SCT TOS SIIBMD33
*
VALUES: (BLANK) View grades only
N View grades only
F Available to perform final grading
M Available to perform midterm grading
B Available to perform both midterm and final gradin
#AC599 MAINT_DATE_SES FOCUS='Sess Cal, Mntdt' 8
System-maintained. The date on which this Session Calendar
record was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 363
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DATA ELEMENT DEFINITIONS PAGE 362
SEGMENT 063 Program Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC630 PROGRAM_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Pgm,Tab,Del'
This field is used to delete a Program Table record from the
System Control File.
#AC635 RECORD_TYPE_PGM FOCUS='Pgm,Rec,Typ' 3
A code indicating the type of System Control record.
DEFAULT: 063 Program Table
VALUES: 063 Program Table
#AC641 PROGRAM_COLLEGE REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Pgm,Coll'
The college that administers the academic program. A program
is identified by the combination of its college, degree and
major.
#AC642 PROGRAM_DEGREE REFER TO A 042 FOR VALID VALUES. 4
FOCUS='Pgm,Deg'
The degree awarded upon successful completion of the program.
A program is identified by the combination of its college,
degree and major.
#AC643 PROGRAM_MAJOR REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Pgm,Major'
The major associated with the program. A program is identified
by the combination of its college, degree and major.
AC644 PROGRAM_CAREER REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Pgm,Crer'
The normal career for students matriculating in this program.
The system accumulates the student's academic statistics and
groups coursework on the transcript by career.
This default career can be overridden for an individual student
on the student's Academic Program Summary.
AC645 PROGRAM_DEPARTMENT REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Pgm,Dept'
The academic department that administers the program.
AC646 PROGRAM_LEVEL REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Pgm,Lvl'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 364
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DATA ELEMENT DEFINITIONS PAGE 363
SEGMENT 063 Program Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC646 PROGRAM_LEVEL (CONT) The level of study pursued by students matriculated in this
program.
AC647 PROGRAM_START_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Pgm,Start,Term'
The first term in which the program is offered as a valid
academic program.
AC6Y0 PGM_START_TERM_YYT FOCUS='Pgm,Start,Term,YYT' 3
AC648 PROGRAM_STOP_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Pgm,Stop,Term'
The last term in which the program is offered as a valid
academic program.
AC6Y1 PGM_STOP_TERM_YYT FOCUS='Pgm,Stop,Term,YYT' 3
AC649 PROGRAM_DEGREE_GRANT FOCUS='Pgm,Deg,Grnt' 1
A flag indicating whether a degree is granted upon successful
completion of the program.
VALUES: (BLANK) Degree Program
N Non-degree Program
AC650 PROGRAM_YEARS FOCUS='Prm,Yrs' 1
Standard number of years required to complete program. This is
used by the system to calculate an Exit Term on the student's
matriculation record (Academic Program Summary).
VALUES: (BLANK) Unspecified
1 One Year
2 Two years
3 Three Years
4 Four Years
5 Five Years
6 Six Years
7 Seven Years
8 Eight Years
AC651 PROGRAM_CLASS_RULE REFER TO AC75D FOR VALID VALUES. 2
FOCUS='Pgm,Cls,Rule'
The expected classification rule for students matriculated in
this program. Class Rules are defined on the Class Rule Table
(AC75A-AC759).
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 364
SEGMENT 063 Program Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC652 PROGRAM_ACAD_UNIT REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Pgm,AU'
System-maintained based on the College Table. The Academic Unit
with which the college administering this program is associated.
AC653 PROGRAM_GRADE_RULE REFER TO RT312 FOR VALID VALUES. 2
FOCUS='Pgm,Grd,Rule'
The default grade rule for students matriculated in the program.
Grade rules are defined on the Grade Rule Table (data elements
AC77A-AC779). This default grade rule can be overridden for the
individual student on the student's Academic Program Summary.
AC654 PROGRAM_IPEDS_NUMBER FOCUS='IPEDS Num' 10
The IPEDS number of the program; used in HEGIS reporting.
AC655 PROGRAM_FIN_AID_AG REFER TO SA030 FOR VALID VALUES. 1
FOCUS='Pgm,Adgp'
The Administrative Group that will administer financial aid for
students in this program.
AC656 ADM_PGI_CATEGORY REFER TO AC843 FOR VALID VALUES. 2
FOCUS='Adm,PGI,Cat'
The Admissions Predicted Grade Index category as associated with
the academic program.
AC657 LIMIT_PROG_ENTRY FOCUS='Limit,Pgm. Entry' 1
Indicates whether students can apply to this program via the web.
*
*Change Log: 08/10/98 PB SCT TOS SIIBM868 (sip954)
*
VALUES: (BLANK) Students can not apply to this program via the Web
Y Students can apply to this program via the Web
#AC659 MAINT_DATE_PGM FOCUS='Pgm Mntdt' 8
System-maintained. The date on which this Program Table record
was last updated.
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 365
SEGMENT 071 College Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC67A COLLEGE_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Coll,Tbl,Del'
This field is used to delete a College Table record from the
System Control File.
#AC67B RECORD_TYPE_COL FOCUS='Coll,Rec,Type' 3
A code indicating the type of System Control record.
DEFAULT: 071 College Table entry
VALUES: 071 College Table entry
#AC67D COLLEGE REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll'
The college to which this table entry pertains.
AC67E ACADEMIC_UNIT_COL REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Coll,AU'
The Academic Unit to which the college belongs.
AC67F STUDENT_LEVEL_1 REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Stu,Lvl'
The student level for the following attributes.
AC67G TERM_1_LVL_1_1 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 1,Lvl 1 1'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC67H TERM_2_LVL_1_1 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 2,Lvl 1 1'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC67I TERM_3_LVL_1_1 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 3,Lvl 1 1'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC67J MAX_LOAD_LVL_1_1 FOCUS='Max Ld,Lvl 1 1' 5
The maximum number of hours for which students in this college
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 366
SEGMENT 071 College Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC67J MAX_LOAD_LVL_1_1 (CONT) and type of term are permitted to enroll.
AC67K DESIRED_LOAD_LVL_1_1 FOCUS='Desired,Load Lvl 1 1' 5
The number of hours representing the desirable load for students
in this college and type of term.
AC67L FULL_LOAD_LVL_1_1 FOCUS='Full Ld,Lvl 1 1' 5
The minimum number of hours that constitutes full-time
enrollment for students in this college and type of term.
AC67M TERM_1_LVL_1_2 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 1,Lvl 1 2'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC67N TERM_2_LVL_1_2 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 2,Lvl 1 2'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC67O TERM_3_LVL_1_2 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 3,Lvl 1 2'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC67P MAX_LOAD_LVL_1_2 FOCUS='Max Ld,Lvl 1 2' 5
The maximum number of hours for which students in this college
and and type of term are permitted to enroll.
AC67Q DESIRED_LOAD_LVL_1_2 FOCUS='Desired,Load Lvl 1 2' 5
The number of hours representing the desirable load for students
in this college and type of term.
AC67R FULL_LOAD_LVL_1_2 FOCUS='Full Ld, Lvl 1 2' 5
The minimum number of hours that constitutes full-time
enrollment for students in this college and type of term.
AC67S TERM_1_LVL_1_3 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 1,Lvl 1 3'
The term suffix (the third position of the Term Code) that
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 367
SEGMENT 071 College Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC67S TERM_1_LVL_1_3 (CONT) identifies a type of term for which these load hours are valid
in the college.
AC67T TERM_2_LVL_1_3 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 2,Lvl 1 3'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC67U TERM_3_LVL_1_3 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 3,Lvl 1 3'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC67V MAX_LOAD_LVL_1_3 FOCUS='Max Ld, Lvl 1 3' 5
The maximum number of hours for which students in this college
and and type of term are permitted to enroll.
AC67W DESIRED_LOAD_LVL_1_3 FOCUS='Desired,Ld Lvl 1 3' 5
The number of hours representing the desirable load for students
in this college and type of term.
AC67X FULL_LOAD_LVL_1_3 FOCUS='Full Ld, Lvl 1 3' 5
The minimum number of hours that constitutes full-time
enrollment for students in this college and type of term.
AC68F STUDENT_LEVEL_2 REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Stu,Lvl 2'
The student level for the following attributes.
AC68G TERM_1_LVL_2_1 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 1,Lvl 2 1'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC68H TERM_2_LVL_2_1 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 2,Lvl 2 1'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
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DATA ELEMENT DEFINITIONS PAGE 368
SEGMENT 071 College Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC68I TERM_3_LVL_2_1 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 3,Lvl 2 1'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC68J MAX_LOAD_LVL_2_1 FOCUS='Max Ld,Lvl 2 1' 5
The maximum number of hours for which students in this college
and type of term are permitted to enroll.
AC68K DESIRED_LOAD_LVL_2_1 FOCUS='Desired,Ld Lvl 2 1' 5
The number of hours representing the desirable load for students
in this college and type of term.
AC68L FULL_LOAD_LVL_2_1 FOCUS='Full Ld,Lvl 2 1' 5
The minimum number of hours that constitutes full-time
enrollment for students in this college and type of term.
AC68M TERM_1_LVL_2_2 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 1,Lvl 2 2'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC68N TERM_2_LVL_2_2 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 2,Lvl 2 2'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC68O TERM_3_LVL_2_2 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 3,Lvl 2 2'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC68P MAX_LOAD_LVL_2_2 FOCUS='Max Ld,Lvl 2 2' 5
The maximum number of hours for which students in this college
and and type of term are permitted to enroll.
AC68Q DESIRED_LOAD_LVL_2_2 FOCUS='Desired,Ld Lvl 2 2' 5
The number of hours representing the desirable load for students
in this college and type of term.
DATE RUN 04/08/03 Auburn University REPORT PAGE 370
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DATA ELEMENT DEFINITIONS PAGE 369
SEGMENT 071 College Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC68R FULL_LOAD_LVL_2_2 FOCUS='Full Ld,Lvl 2 2' 5
The minimum number of hours that constitutes full-time
enrollment for students in this college and type of term.
AC68S TERM_1_LVL_2_3 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 1,Lvl 2 3'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC68T TERM_2_LVL_2_3 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 2,Lvl 2 3'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC68U TERM_3_LVL_2_3 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm 3,Lvl 2 3'
The term suffix (the third position of the Term Code) that
identifies a type of term for which these load hours are valid
in the college.
AC68V MAX_LOAD_LVL_2_3 FOCUS='Max Ld,Lvl 2 3' 5
The maximum number of hours for which students in this college
and and type of term are permitted to enroll.
AC68W DESIRED_LOAD_LVL_2_3 FOCUS='Desired,Ld Lvl 2 3' 5
The number of hours representing the desirable load for students
in this college and type of term.
AC68X FULL_LOAD_LVL_2_3 FOCUS='Full Ld,Lvl 2 3' 5
The minimum number of hours that constitutes full-time
enrollment for students in this college and type of term.
#AC689 MAINT_DATE_COL FOCUS='Coll Mntdt' 8
System-maintained. The date on which this College Table record
was last updated.
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TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 370
SEGMENT 070 Installation Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC69A INSTALL_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Install Dt'
This field is used to delete the Installation Attributes record
from the System Control File.
#AC69B RECORD_TYPE_INST FOCUS='Inst,Rec,typ' 3
A code indicating the type of System Control record.
DEFAULT: 070 Installation Attributes
VALUES: 070 Installation Attributes
AC69G NAME_ABBREVIATION FOCUS='Abbrev,Inst Nm' 6
A short form of your institution's name, suitable for display
on screens.
AC69H AI_SCHOOL_CODE FOCUS='School,Code' 7
The seven-digit numeric code used to identify your institution
in the School Index (AIFILE).
AC69J TERM_ORDER_1 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm,Ord 1'
The term suffix used for the first term in any calendar year.
The term suffix occupies the third position of the three-position
Term Code; the first two positions identify the year, and the last
position identifies the term within the year.
AC69K TERM_ORDER_2 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm,Ord 2'
The term suffix used for the second term in any calendar year.
The term suffix occupies the third position of the three-position
Term Code; the first two positions identify the year, and the last
position identifies the term within the year.
AC69L TERM_ORDER_3 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm,Ord 3'
The term suffix used for the third term in any calendar year.
The term suffix occupies the third position of the three-position
Term Code; the first two positions identify the year, and the last
position identifies the term within the year.
AC69M TERM_ORDER_4 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm,Ord 4'
The term suffix used for the fourth term in any calendar year.
CONTINUED
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SEGMENT 070 Installation Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC69M TERM_ORDER_4 (CONT) The term suffix occupies the third position of the three-position
Term Code; the first two positions identify the year, and the last
position identifies the term within the year.
AC69N TERM_ORDER_5 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm,Ord 5'
The term suffix used for the fifth term in any calendar year.
The term suffix occupies the third position of the three-position
Term Code; the first two positions identify the year, and the last
position identifies the term within the year.
AC69O TERM_ORDER_6 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm.Ord 6'
The term suffix used for the sixth term in any calendar year.
The term suffix occupies the third position of the three-position
Term Code; the first two positions identify the year, and the last
position identifies the term within the year.
AC69P TERM_ORDER_7 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm,Ord 7'
The term suffix used for the seventh term in any calendar year.
The term suffix occupies the third position of the three-position
Term Code; the first two positions identify the year, and the last
position identifies the term within the year.
AC69Q TERM_ORDER_8 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm,Ord 8'
The term suffix used for the eighth term in any calendar year.
The term suffix occupies the third position of the three-position
Term Code; the first two positions identify the year, and the last
position identifies the term within the year.
AC69R TERM_ORDER_9 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm,Ord 9'
The term suffix used for the ninth term in any calendar year.
The term suffix occupies the third position of the three-position
Term Code; the first two positions identify the year, and the last
position identifies the term within the year.
AC69S TERM_ORDER_10 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Trm,Ord 10'
The term suffix used for the tenth term in any calendar year.
The term suffix occupies the third position of the three-position
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 373
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 372
SEGMENT 070 Installation Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC69S TERM_ORDER_10 (CONT) Term Code; the first two positions identify the year, and the last
position identifies the term within the year.
AC69T SUMMER REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Summer'
The term suffix used to identify summer terms. This is the last
position of the three-position Term Code for all summer terms.
AC69U FALL REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Fall'
The term suffix used to identify fall terms. this is the last
position of the three-position Term Code for all fall terms.
AC69V WINTER REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Winter'
The term suffix used to identify winter terms. This is the last
position of the three-position Term Code for all winter terms.
AC69W SPRING REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Spring'
The term suffix used to identify spring terms. This is the last
position of the three-position Term Code for all spring terms.
AC69X FIRST_YEAR FOCUS='First Year' 4
The first year of term data entered into the system. The
system uses First Year to keep terms in chronological order on
transcripts. Note that the First Year should be the year of the
first term being entered into the system at conversion.
AC69Z MIXED_CASE FOCUS='Mixed,Case' 1
This field allows uniformity in the storage of text data in the
SIS database. If this field is set to Y, terminals will be set
to mixed case at the time of SIS logon, and the PF12 toggle will
be disabled. If this field is set to N, SIS terminal operators
can control the case setting with the PF12 key.
DEFAULT: Y All text in mixed case
VALUES: Y All text in mixed case
N Leave to discretion of operator
AC690 ACTIVE_ADMIT_TERM_1 REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Act,Admt,Trm 1'
The most active Admission Terms at the present time.
DATE RUN 04/08/03 Auburn University REPORT PAGE 374
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 373
SEGMENT 070 Installation Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC6Y2 ACT_ADMIT_TERM_1_YYT FOCUS='Act,Admt,Trm 1,YYT' 3
AC691 ACTIVE_ADMIT_TERM_2 REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Act,Admt,Trm 2'
AC6Y3 ACT_ADMIT_TERM_2_YYT FOCUS='Act,Admt,Trm 2,YYT' 3
AC692 ACTIVE_ADMIT_TERM_3 REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Act,Admt,Trm 3'
AC6Y4 ACT_ADMIT_TERM_3_YYT FOCUS='Act,Admt,Trm 3,YYT' 3
AC693 ACTIVE_ADMIT_TERM_4 REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Act,Admt,trm 4'
AC6Y5 ACT_ADMIT_TERM_4_YYT FOCUS='Act,Admt,Trm 4,YYT' 3
AC69C DL_SCH_CODE FOCUS='Direct,Loan,Sch,Code' 6
RECORD COPY NAME='AC-IN-DL-SCH-CODE'
Direct Loan School Code. A six-digit number assigned by the
Department of Education that uniquely identifies this institution.
The first position of this field is always G or E. This code is
used by institutions participating in the Federal Direct Loan Program
when reporting to the Direct Loan Servicer. The Loan Origination ID
assigned to a Direct Loan record contains this code.
AC69D DL_AUTH_FAA FOCUS='Direct,Loan,Auth,FAA' 32
RECORD COPY NAME='AC-IN-DL-AUTH-FAA'
The name of the Financial Aid Administrator to be printed on
certifications required for the Federal Direct Loan Program.
AC694 AI_SOURCE FOCUS='AI,Src' 1
Tape source for Institution File update of college codes.
VALUES: E Educational Testing Service
A American College Testing Program
AC695 PERIOD_LENGTH_MWF FOCUS='Per,Lgth,MWF' 2
The default length, in minutes, of course periods meeting on
Monday, Wednesday, or Friday.
AC696 PERIOD_LENGTH_TR FOCUS='Per,Lgth,TR' 2
The default length, in minutes, of course periods meeting on
Tuesday or Thursday.
DATE RUN 04/08/03 Auburn University REPORT PAGE 375
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 374
SEGMENT 070 Installation Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC697 CLASSROOM_MGT_OPTION FOCUS='CM,Opt' 1
A flag indicating whether the Classroom Management module is
installed. The user makes a room assignment by entering a
Function on Screen 130. If Classroom Management is installled,
the system displays a list of available rooms. If it is not
installed, the user is responsible for determining whether a
room is available.
DEFAULT: Y Classroom Management installed
VALUES: Y Classroom Management installed
N Classroom Management not installed
AC698 FIRST_ACADEMIC_TERM REFER TO A 019 FOR VALID VALUES. 1
FOCUS='1st,Acad,Term'
The term suffix of the first term in any academic year. The
term suffix occupies the third position of the three-position
Term Code; the first two positions identify the year, and the
third position identifies the term within the year.
The system uses First Academic Term to determine the promote
term for students in classifications with a promote rule based
on entering the next academic year. The system also uses this
field in computing annual academic statistics.
AC699 RJE_JOBS_LIBRARY FOCUS='RJE Jobs Library/Directory' 25
For IBM, the library in which JCL is stored. For VAX, the
directory in which DCL is stored. For UNIX, this field is not
used.
AC70A FEE_CODE_LATE_REG REFER TO RT276 FOR VALID VALUES. 2
FOCUS='Fee Cd,Late Reg'
The Optional Fee Code to be used by the system in generating
late registration charges.
AC70B PGI_TEST_SELECT FOCUS='PGI,Tst,Sel' 1 24
This element directs the system whether to use ACT or SAT
test scores for calculating undergrad PGI.
VALUES: A ACT Composite
S SAT Verbal & Math
AC70C TCAL_DISB_OPT FOCUS='Tcal,Disb,Opt' 1 30
This flag specifies whether the Tuition Calc module should
attempt to disburse Financial Aid awards.
DEFAULT: Y TCAL Will Disburse Awards
CONTINUED
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TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 375
SEGMENT 070 Installation Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC70C TCAL_DISB_OPT (CONT)
VALUES: Y TCAL Will Disburse Awards
N TCAL Will Not Disburse Awards
AC70E LAB_FEE_LIMIT FOCUS='Lab Fee,Limit' 5
Not currently used.
DEFAULT: 99999
AC70F PAYMENTS_TERM FOCUS='Pymts,Term' 2
Number of payments per term to be collected by outside agencies
providing student payment deferral services.
DEFAULT: 05
AC70G SCHEDULER_OPTION FOCUS='Schd,Opt' 1
A flag indicating whether the Student Scheduler module is
installed.
DEFAULT: Y Student Scheduler installed
VALUES: Y Student Scheduler installed
N Student Scheduler not installed
AC70H BR_CASH_FLAG FOCUS='BR,Cash,Flag' 1
This flag defines which BR transactions are to be traced in the
Cashier File. This applies only to transactions posted on-line.
DEFAULT: C Trace Payment Subcodes with Cash Flag
VALUES: C Trace Payment Subcodes with Cash Flag
P Trace all Payment Subcodes
A Trace All Subcodes
AC70I REG_AUDIT_OPTION FOCUS='Reg,Aud,Opt' 1
A flag indicating whether the Registration Audit Option is to
be used.
DEFAULT: N Do not use Registration Audit
VALUES: Y Use Registration Audit
N Do not use Registration Audit
AC70J EXT_IND_1_TERM_REQ REFER TO AA705 FOR VALID VALUES. 1
FOCUS='ExInd 1,Trm Rqrd'
The External indicator for a type of account for which Term Code
is required on all detail transactions. Accounts that do not
require a Term Code will be processed based on Effective Dates.
Note that both Student Accounts and Contract Accounts always
require a Term Code, and do not have to be entered in this field.
DATE RUN 04/08/03 Auburn University REPORT PAGE 377
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 376
SEGMENT 070 Installation Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC70K EXT_IND_2_TERM_REQ REFER TO AA705 FOR VALID VALUES. 1
FOCUS='ExInd 2,Trm Rqrd'
The External indicator for a type of account for which Term Code
is required on all detail transactions. Accounts that do not
require a Term Code will be processed based on Effective Dates.
Note that both Student Accounts and Contract Accounts always
require a Term Code, and do not have to be entered in this field.
AC70L EXT_IND_3_TERM_REQ REFER TO AA705 FOR VALID VALUES. 1
FOCUS='ExInd 3,Trm Rqrd'
The External indicator for a type of account for which Term Code
is required on all detail transactions. Accounts that do not
require a Term Code will be processed based on Effective Dates.
Note that both Student Accounts and Contract Accounts always
require a Term Code, and do not have to be entered in this field.
AC70M EXT_IND_4_TERM_REQ REFER TO AA705 FOR VALID VALUES. 1
FOCUS='ExInd 4,Trm Rqrd'
The External indicator for a type of account for which Term Code
is required on all detail transactions. Accounts that do not
require a Term Code will be processed based on Effective Dates.
Note that both Student Accounts and Contract Accounts always
require a Term Code, and do not have to be entered in this field.
AC70N EXT_IND_5_TERM_REQ REFER TO AA705 FOR VALID VALUES. 1
FOCUS='ExInd 5,Trm Rqrd'
The External indicator for a type of account for which Term Code
is required on all detail transactions. Accounts that do not
require a Term Code will be processed based on Effective Dates.
Note that both Student Accounts and Contract Accounts always
require a Term Code, and do not have to be entered in this field.
AC70P INSTRUCTOR_FULL_LOAD FOCUS='Instr,Full Ld' 5
Number of credit hours yielding 1.0 FTE in a term.
AC70V SCORE_SELECT_METHOD FOCUS='Score,Sel' 1 24
Methodology for selecting test scores for screen presentation,
automatic decisions, PGI calculation and prerequisite registration
controls.
VALUES: C Highest component scores
F First test taken
R Most recent scores
T Highest total score
DATE RUN 04/08/03 Auburn University REPORT PAGE 378
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 377
SEGMENT 070 Installation Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC70X FRS_CAMPUS FOCUS='FRS,Campus' 2
Used only if your institution uses the IA-Plus Financial Records
System (FRS). This is the FRS code for the financial campus to which
billing transactions are fed by the BR to FA Feed program (BBD120).
Once specified, this financial campus should not be changed.
If your institution has FRS and this field is left blank, transactions
will be fed to the default campus established in FRS.
VALUES: (BLANK) FRS Financial Campus
AC70Y HOUSING_OPTION FOCUS='Housing,Opt' 1
A flag indicating whether the Student Housing module is installed.
DEFAULT: (BLANK) Student Housing not installed
VALUES: Y Student Housing installed
N Student Housing not installed
(BLANK) Student Housing not installed
AC70Z HOUSING_OPT_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Housing,Opt,Term'
The first term in which the Housing module was used.
AC7Y0 HOUSING_OPT_TERM_YYT FOCUS='Housing,Opt,Term,YYT' 3
AC710 ORIG_DIRECT_LOAN FOCUS='Orig,Direct,Loan' 1
RECORD COPY NAME='AC-IN-ORIG-LOAN'
The award status a Direct Stafford loan must have in order for the
loan to be eligible for origination by SBA800.
DEFAULT: (BLANK)
VALUES: (BLANK) Do not create Direct Loan records
A Accept status
O Offer status
AC711 DL_PROM_PRINT FOCUS='DL,Prom,Print' 1
RECORD COPY NAME='AC-IN-PRINT-PN'
The award status a Direct Stafford loan must have in order for
SBA830 to print a Promissory note.
DEFAULT: (BLANK)
VALUES: (BLANK) Do not print Direct Stafford prom notes
A Accept status
O Offer status
AC712 DL_AS_OF_DATE FOCUS='DL,as of,Date' 2
RECORD COPY NAME='AC-IN-AS-OF-DT'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 379
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 378
SEGMENT 070 Installation Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC712 DL_AS_OF_DATE (CONT) The day of the month that has been selected for the end of the
reconciliation period. If the day selected is greater than 28, the
last day of the month will be used for reconciliation.
RANGES: 01-31
AC714 REFUND_CALC REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Refund,Calc'
RECORD COPY NAME='AC-IN-REFUND-CALC'
If your institution elects to have Tuition Calculation perform Title
IV refunding, specify the term in which this processing is to begin.
If no term is specified, Tuition Calculation will not perform
Title IV refund calculations.
AC7Y1 REFUND_CALC_YYT FOCUS='Refund,Calc,YYT' 3
AC715 T4_CODE FOCUS='T4,CODE' 5
record copy name='AC-IN-T4-CODE'
If your institution elects to have Tuition Calculation perform Title
IV refunding, specify the charge subcode to be used to post the
system-calculated administrative "fee" to student accounts. The
fee is posted only if the calculation selected for the student
uses an Admin Fee as specified on Screen TRR.
AC716 MPN_PROC_METHOD FOCUS='MPN Processing,Method' 1
record copy name='AC-IN-MPN-PROC-METH'
A value indicating whether the school is processing MPNs using the
Multi-Year functionality or Single-Year processing. Note that a
school that is approved for Multi-Year functionality has the option
of performing Single-Year processing; however, the selected
processing method must be used for the entire processing year.
*Change log: 05/25/00 RE: SCT tos SIIBMA81 (SIP185)
*
DEFAULT: (BLANK)
VALUES: (BLANK) Processing method not determined
M Multi-Year functionality
S Single-year processing
AC717 DISCL_STMT_PRINT FOCUS='Disclosure,Statement Print' 1
record copy name='AC-IN-DISCL-STMT-PRNT'
A value indicating the default location for printing Disclosure
Statements -- the school or the Loan Origination Center (LOC).
This value may be updated on a student-by-student basis using
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 380
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 379
SEGMENT 070 Installation Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC717 DISCL_STMT_PRINT (CONT) the DL Loan Origination & Maintenance Screen (381).
*Change log: 05/25/00 RE: SCT tos SIIBMA81 (SIP185)
*
DEFAULT: L
VALUES: (BLANK) Disclosure Statement print location not determined
L Loan Origination Center (LOC) prints
S School prints
AC718 AC-IN-ACTIVE-TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='ACTIVE TERM IDENTIFICATION'
The Earliest Event Term is the earliest term for which synchronization
event data will be created. Transactions for terms equal to or greater
than the Earliest Event Term will cause event data to be created.
Transactions for terms earlier than the Earliest Event Term will not
cause synchronization event data to be created.
*Change log: 08/07/01 RE: SCT TOS CHANGES SIIBMB95(SIS095)
*
AC719 TCAL_CALL_HOUSE_OPT FOCUS='Tcal,Call,House,Feed' 1
Used only if the optional Housing module is installed. This flag
specifies whether the online Tuition Calc module should attempt
to call the Housing Calc BR real-time feed.
*Change Log: 08/19/02 RE SCT TOS CHANGES SIIBMC89
*
DEFAULT: (BLANK) TCAL Will Not Call Housing to BR Feed
VALUES: Y TCAL Will Call Housing to BR Feed
N TCAL Will Not Call Housing to BR Feed
(BLANK) TCAL Will Not Call Housing to BR Feed
#AC709 MAINT_DATE_INST FOCUS='Inst Mntdt' 8
System-maintained. The date on which the Installation record
was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 381
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 380
SEGMENT 072 Department Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC72A DEPARTMENT_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Dept,Del'
This field is used to delete a Department Table record from
the System Control File.
#AC72B RECORD_TYPE_DEPT FOCUS='Dept,Rec,Type' 3
A code indicating the type of System Control record.
DEFAULT: 072 Department Table entry
VALUES: 072 Department Table entry
#AC72D DEPARTMENT REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept'
The code of the department to which this record pertains.
AC72E KEY_FILLER_072 This filler is required to allow the IA MFD Generator to 9
correctly generate the mfd key fields for this record.
AC72F COLLEGE_1 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll 1'
A college under which courses administered by this department
are offered.
AC72G COLLEGE_2 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll 2'
A college under which courses administered by this department
are offered.
AC72H COLLEGE_3 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll 3'
A college under which courses administered by this department
are offered.
AC72I COLLEGE_4 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll 4'
A college under which courses administered by this department
are offered.
AC72J COLLEGE_5 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll 5'
A college under which courses administered by this department
are offered.
DATE RUN 04/08/03 Auburn University REPORT PAGE 382
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 381
SEGMENT 072 Department Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC72K COLLEGE_6 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll 6'
A college under which courses administered by this department
are offered.
AC72L COLLEGE_7 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll 7'
A college under which courses administered by this department
are offered.
AC72M COLLEGE_8 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll 8'
A college under which courses administered by this department
are offered.
AC72N COLLEGE_9 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll 9'
A college under which courses administered by this department
are offered.
AC72O COLLEGE_10 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll 10'
A college under which courses administered by this department
are offered.
AC72P COLLEGE_11 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll 11'
A college under which courses administered by this department
are offered.
AC72Q COLLEGE_12 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll 12'
A college under which courses administered by this department
are offered.
AC72R COLLEGE_13 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll 13'
A college under which courses administered by this department
are offered.
AC72S COLLEGE_14 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll 14'
A college under which courses administered by this department
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 383
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 382
SEGMENT 072 Department Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC72S COLLEGE_14 (CONT) are offered.
AC72T COLLEGE_15 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll 15'
A college under which courses administered by this department
are offered.
AC72U COLLEGE_LIST_RULE FOCUS='Coll,List,Rule' 1
How this list of colleges for the department is to be used when
the system validates the college/department relationship.
VALUES: (BLANK) Allow colleges in list
X Exclude colleges in list
#AC729 MAINT_DATE_DEPT FOCUS='Dept Mntdt' 8
System-maintained. The date on which this Department record was
last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 384
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 383
SEGMENT 073 Subject Area Attribu SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC73A SUBJECT_AREA_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Subj,Del'
This flag is used to delete a Subject Area Attributes record
from the System Control file.
#AC73B RECORD_TYPE_SUBJ FOCUS='Subj,Rec,Type' 3
A code indicating the type of System Control record.
DEFAULT: 073 Subject Area Attributes record
VALUES: 073 Subject Area Attributes record
#AC73D SUBJECT_AREA REFER TO A 035 FOR VALID VALUES. 4
FOCUS='Subj,Area'
The code of the subject area to which this record pertains. A
subject area is an academic discipline under which a group of
courses is offered.
AC73E KEY_FILLER_73 This filler is require for the IA FOCUS MFD Generator to 9
correctly generate the key fields for the mfd.
AC73F DEPARTMENT_1 REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept 1'
The primary department under whose auspices courses in this
subject area are offered.
AC73G DEPARTMENT_2 REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept 2'
A department offering courses in this subject area.
AC73H DEPARTMENT_3 REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept 3'
A department offering courses in this subject area.
AC73I DEPARTMENT_4 REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept 4'
A department offering courses in this subject area.
AC73J DEPARTMENT_5 REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept 5'
A department offering courses in this subject area.
AC73K MAJOR_01 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 1'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 385
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 384
SEGMENT 073 Subject Area Attribu SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC73K MAJOR_01 (CONT) A student major in this subject area.
AC73L MAJOR_02 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 2'
A student major in this subject area.
AC73M MAJOR_03 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 3'
A student major in this subject area.
AC73N MAJOR_04 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 4'
A student major in this subject area.
AC73O MAJOR_05 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 5'
A student major in this subject area.
AC73P MAJOR_06 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 6'
A student major in this subject area.
AC73Q MAJOR_07 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 7'
A student major in this subject area.
AC73R MAJOR_08 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 8'
A student major in this subject area.
AC73S MAJOR_09 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 9'
A student major in this subject area.
AC73T MAJOR_10 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 10'
A student major in this subject area.
AC73U MAJOR_11 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 11'
A student major in this subject area.
AC73V MAJOR_12 REFER TO A 044 FOR VALID VALUES. 4
DATE RUN 04/08/03 Auburn University REPORT PAGE 386
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 385
SEGMENT 073 Subject Area Attribu SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='MAj 12'
A student major in this subject area.
AC73W MAJOR_13 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 13'
A student major in this subject area.
AC73X MAJOR_14 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 14'
A student major in this subject area.
AC73Y MAJOR_15 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 15'
A student major in this subject area.
AC731 SUBJ_AREA_IPEDS FOCUS='Subj IPEDS' 10
The IPEDS Number for this Subject Area.
#AC739 MAINT_DATE_SUBJ FOCUS='Subj Mntdt' 8
System-maintained. The date on which this Subject Area
Attributes record was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 387
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 386
SEGMENT 074 Career Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC74A CAREER_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Car,Del'
This field is used to delete a Career Table record from the
System Control File.
#AC74B RECORD_TYPE_CAR FOCUS='Car,Rec,Type' 3
A code indicating the type of System Control record.
DEFAULT: 074 Career Table entry
VALUES: 074 Career Table entry
#AC74D CAREER REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Crer'
The academic career to which this record pertains.
AC74F TRANS_CAREER_1 REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Trans,Car 1'
A career whose academic statistics can be rolled into the
statistics on transcripts for the career in context. On the
transcript, it will appear as though all coursework applies to
the career in context.
AC74G TRANS_CAREER_2 REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Trans,Car 2'
A career whose academic statistics can be rolled into the
statistics on transcripts for the career in context. On the
transcript, it will appear as though all coursework applies to
the career in context.
AC74H TRANS_CAREER_3 REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Trans,Car 3'
A career whose academic statistics can be rolled into the
statistics on transcripts for the career in context. On the
transcript, it will appear as though all coursework applies to
the career in context.
AC74I TRANS_CAREER_4 REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Trans,Car 4'
A career whose academic statistics can be rolled into the
statistics on transcripts for the career in context. On the
transcript, it will appear as though all coursework applies to
the career in context.
DATE RUN 04/08/03 Auburn University REPORT PAGE 388
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 387
SEGMENT 074 Career Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC74J TRANS_CAREER_5 REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Trans,Car 5'
A career whose academic statistics can be rolled into the
statistics on transcripts for the career in context. On the
transcript, it will appear as though all coursework applies to
the career in context.
AC74K TRANS_GROUP FOCUS='Trans,Group' 1
The means by which multiple careers can be consolidated on a
single transcript. If a Transcript Group code is assigned, all
careers with that same Transcript Group code will be included on
the transcript.
VALUES: (BLANK) Not grouped with other transcripts
P PHD Consolidated Transcript
AC74L PRINT_GPA FOCUS='Prt,Gpa' 1
A code indicating how the GPA should print on the transcript.
*Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
DEFAULT: B Print on both Official and Unofficial
VALUES: B Print on both Official and Unofficial
O Print on Official only
U Print on Unofficial only
N Don't print on transcript
AC74M CALC_BASIS_CRER REFER TO AC77F FOR VALID VALUES. 5
FOCUS='Calc,Basis,Crer'
The basis on which GPAs are calculated for this career.
AC74N JOINT_PGM_COL_1 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Joint,Pgm Col 1'
If the career represents a joint program of study, the college
that administers one of the programs. A unique career should
be defined for each joint program so that the system can put
all the coursework on one transcript.
AC74O JOINT_PGM_DEG_1 REFER TO A 042 FOR VALID VALUES. 4
FOCUS='Joint,Pgm Deg 1'
The degree awarded upon completion of the program administered
by College 1.
AC74P JOINT_PGM_COL_2 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Joint,Pgm Col 2'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 389
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 388
SEGMENT 074 Career Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC74P JOINT_PGM_COL_2 (CONT) If the career represents a joint program of study, the college
that administers the other program.
AC74Q JOINT_PGM_DEG_2 REFER TO A 042 FOR VALID VALUES. 4
FOCUS='Joint,Pgm Deg 2'
The degree awarded upon completion of the program administered
by College 2.
AC74R MINIMUM_GRADE_DFLT REFER TO RT315 FOR VALID VALUES. 3
FOCUS='Min,Grd,Dflt'
The minimum course grade required for transfer credit to be
applied to this career.
AC74S SPECIAL_FLAG FOCUS='Spcl,Flag' 1
*
* Change Log: 10/24/97 RP: Not Selected for Use at AU
*
VALUES: L Law Options
Residence Credit and Legal Writing
statistics will be calculated by the
system.
AC74T PRINT_STATISTICS FOCUS='Prnt,Stat' 1
A code indicating how statistics lines are to be printed on the
transcript.
DEFAULT: C Print current/cumulative each term
VALUES: A Print current/annual/cumulative each term
C Print current/cumulative each term
L Print current/cumulative last term only
AC74U PRINT_HIGH_SCHOOLS FOCUS='Prt,HS' 1
Flag to indicate how previous high schools are to be printed on
the transcript.
*
* Change Log: 10/24/97 RP: Not Selected for Use at AU
* 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
DEFAULT: B Print on both Official and Unofficial
VALUES: B Print on both Official and Unofficial
O Print on Official only
U Print on Unofficial only
N Don't print on transcript
DATE RUN 04/08/03 Auburn University REPORT PAGE 390
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 389
SEGMENT 074 Career Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC74V PRINT_COLLEGES FOCUS='Prt,Col' 1
Flag to indicate how previous colleges are to be printed on
the transcript.
* Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
DEFAULT: B Print on both Official and Unofficial
VALUES: B Print on both Official and Unofficial
O Print on Official only
U Print on Unofficial only
N Don't print on transcript
AC74W PRINT_TEST_SCORES FOCUS='Prt,Tst,Scr' 1
Flag to indicate how previous test scores are to be printed on
the transcript.
* Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
DEFAULT: U Print on Unofficial only
VALUES: B Print on both Official and Unofficial
O Print on Official only
U Print on Unofficial only
N Don't print on transcript
AC74X PRINT_DEGREE_AWARDED FOCUS='Prt,Deg,Awd' 1
Flag to indicate the level of Degrees Awarded that are to be
printed on the transcript.
DEFAULT: L Print degrees up through student's level
VALUES: A Print all degrees
M Print degrees matching student's level
L Print degrees up through student's level
AC74Y PRINT_OTHER_DEGREES FOCUS='Prt,Oth,Deg' 1
Flag to indicate the level of degrees from other institutions
that are to be printed on the transcript.
DEFAULT: L Print degrees up through student's level
VALUES: A Print all degrees
M Print degrees matching student's level
L Print degrees up through student's level
N Don't print other degrees
AC74Z TRANSCRIPT_TITLE FOCUS='Transcript Title' 50
The title to appear at the head of the academic transcript.
AC741 GRADE_RULE_CRER REFER TO RT312 FOR VALID VALUES. 2
DATE RUN 04/08/03 Auburn University REPORT PAGE 391
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 390
SEGMENT 074 Career Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Grd,Rule,Crer'
The grade rule to use when searching the Grading Table for
coursework entered under this career. This field is used when
the grade rule has not already been determined for the coursework
entered under the career, like for transfer credit on screen 141.
#AC749 MAINT_DATE_CAR FOCUS='Car Mntdt' 8
System-maintained. The date on which this Career Table entry
was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 392
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 391
SEGMENT 075 Class Rule Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC75A CLASS_RULE_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Cls,Rul,Del'
This field is used to delete a Class Rule record from the System
Control File.
#AC75B RECORD_TYPE_CLR FOCUS='Rec,Typ,Clr' 3
A code indicating the type of System Control record.
DEFAULT: 075 Class Rule Table entry
VALUES: 075 Class Rule Table entry
#AC75D CLASS_RULE FOCUS='Cls,Rule' 2 28
The code that identifies this Class rule.
*
* Change Log: 03/28/97 MM Auburn values added
* 05/16/97 MM "ND" added
* 06/12/98 RP "ND" removed
* 07/27/01 RE Added PV & PP values Req#7608
* 07/03/02 RE Added PA value Req#8166
*
VALUES: U Undergraduate
G Graduate
P Professional
PA First Prof., DAud
PV First Prof., DVM
PP First Prof., PharmD
AC75E CALC_RULE FOCUS='Calc,Rule' 1
The calculation rule the system will use to automatically
promote students who are in classifications that use this Class
Rule.
*
* Change Log: 10/24/97 RP: Default of "H" Added
*
DEFAULT: H Calc based on classification hours
VALUES: (BLANK) No automatic classification calc
H Calc based on classification hours
If the student's cumulative classification
credit exceeds the value in Max Credit, and
the promote flag is 'P', the student will
be promoted to the next classification in
the table.
T Calc based chronological progression
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 393
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 392
SEGMENT 075 Class Rule Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC75E CALC_RULE (CONT)
The student will be eligible for promotion
in the fall term if two or more terms have
been completed since the student was
admitted.
AC75G CLASSIFICATION_1 REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Cls 1'
The first (lowest) classification in this Class Rule. Note that
all classifications which are promotable must be entered before
entering any classifications that are not promotable.
AC75H CLASS_PROMOTE_1 FOCUS='Cls 1,Prom' 1
A flag indicating whether students can be promoted from
Classification 1.
*
* Change Log: 10/24/97 RP: Default of "P" Added
*
DEFAULT: P Promote student to next classification
VALUES: (BLANK) Do not promote student from this class
P Promote student to next classification
AC75I MAX_CREDIT_1 FOCUS='Cls 1,Max Cr' 5
The maximum cumulative hours students can have and still remain
in Classification 1. If the Class Calc Rule is non-blank and
the Class Promote 1 flag is P, the student will be promoted to
Classification 2 when his/her hours exceed Max Credit 1.
AC75J CLASSIFICATION_2 REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Cls 2'
The second classification under this Class Rule.
AC75K CLASS_PROMOTE_2 REFER TO AC75H FOR VALID VALUES. 1
FOCUS='Cls 2,Prom'
A flag indicating whether students can be promoted from
Classification 2.
AC75L MAX_CREDIT_2 FOCUS='Cls 2,Max Cr' 5
The maximum cumulative hours students can have and still remain
in Classification 2. If the Class Calc Rule is non-blank and
the Class Promote 2 flag is P, the student will be promoted to
Classification 3 when his/her hours exceed Max Credit 2.
DATE RUN 04/08/03 Auburn University REPORT PAGE 394
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 393
SEGMENT 075 Class Rule Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC75M CLASSIFICATION_3 REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Cls 3'
The third classification under this Class Rule.
AC75N CLASS_PROMOTE_3 REFER TO AC75H FOR VALID VALUES. 1
FOCUS='Cls 3,Prom'
A flag indicating whether students can be promoted from
Classification 3.
AC75O MAX_CREDIT_3 FOCUS='Cls 3,Max Cr' 5
The maximum cumulative hours students can have and still remain
in Classification 3. If the Class Calc Rule is non-blank and
the Class Promote 3 flag is P, the student will be promoted to
Classification 4 when his/her hours exceed Max Credit 3.
AC75P CLASSIFICATION_4 REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Cls 4'
The fourth classification under this Class Rule.
AC75Q CLASS_PROMOTE_4 REFER TO AC75H FOR VALID VALUES. 1
FOCUS='Cls 4,Prom'
A flag indicating whether students can be promoted from
Classification 4.
AC75R MAX_CREDIT_4 FOCUS='Cls 4,Max Cr' 5
The maximum cumulative hours students can have and still remain
in Classification 4. If the Class Calc Rule is non-blank and
the Class Promote 4 flag is P, the student will be promoted to
Classification 5 when his/her hours exceed Max Credit 4.
AC75S PROFESSIONAL REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Cls 5'
The fifth classification under this Class Rule.
*
* Change Log: 10/24/97 RP: Name change from CLASSIFICATION_5
* to PROFESSIONAL
*
AC75T CLASS_PROMOTE_5 REFER TO AC75H FOR VALID VALUES. 1
FOCUS='Cls 5,Prom'
A flag indicating whether students can be promoted from
Classification 5.
DATE RUN 04/08/03 Auburn University REPORT PAGE 395
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 394
SEGMENT 075 Class Rule Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC75U MAX_CREDIT_5 FOCUS='Cls 5,Max Cr' 5
The maximum cumulative hours students can have and still remain
in Classification 5. If the Class Calc Rule is non-blank and
the Class Promote 5 flag is P, the student will be promoted to
Classification 6 when his/her hours exceed Max Credit 5.
AC75V CLASSIFICATION_6 REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Cls 6'
The sixth classification under this Class Rule.
AC75W CLASS_PROMOTE_6 REFER TO AC75H FOR VALID VALUES. 1
FOCUS='Cls 6,Prom'
A flag indicating whether students can be promoted from
Classification 6.
AC75X MAX_CREDIT_6 FOCUS='Cls 6,Max Cr' 5
The maximum cumulative hours students can have and still remain
in Classification 6. If the Class Calc Rule is non-blank and
the Class Promote 6 flag is P, the student will be promoted to
Classification 7 when his/her hours exceed Max Credit 6.
AC75Y CLASSIFICATION_7 REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Cls 7'
The seventh classification under this Class Rule.
AC75Z CLASS_PROMOTE_7 REFER TO AC75H FOR VALID VALUES. 1
FOCUS='Cls 7,Prom'
A flag indicating whether students can be promoted from
Classification 7.
AC751 MAX_CREDIT_7 FOCUS='Cls 7,Max Cr' 5
The maximum cumulative hours students can have and still remain
in Classification 7. If the Class Calc Rule is non-blank and
the Class Promote 7 flag is P, the student will be promoted to
Classification 8 when his/her hours exceed Max Credit 7.
AC752 CLASSIFICATION_8 REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Cls 8'
The eighth classification under this Class Rule.
AC753 CLASS_PROMOTE_8 REFER TO AC75H FOR VALID VALUES. 1
FOCUS='Cls 8,Prom'
A flag indicating whether students can be promoted from
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 396
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 395
SEGMENT 075 Class Rule Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC753 CLASS_PROMOTE_8 (CONT) Classification 8.
AC754 MAX_CREDIT_8 FOCUS='Cls 8,Max Cr' 5
The maximum cumulative hours students in Classification 8 can
have.
#AC759 MAINT_DATE_CLR FOCUS='Clr Mntdt' 8
System-maintained. The date on which this Class Rule record was
last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 397
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 396
SEGMENT 076 Exit Action Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC76A EXIT_ACT_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Exit,Act,Del'
This field is used to delete an Exit Action Table entry from the
System Control File.
#AC76B RECORD_TYPE_EA FOCUS='EA,Rec,Typ' 3
A code indicating the type of System Control record.
DEFAULT: 076 Exit Action Table entry
VALUES: 076 Exit Action table entry
#AC76D EXIT_ACTION REFER TO AA651 FOR VALID VALUES. 2
FOCUS='Exit,Act'
An action which will result in termination of a matriculation.
AC76E DATE_REQUIRED FOCUS='EA Dt,Rqrd' 1
A flag indicating whether the user must supply an Effective Date
when entering this Exit Action on a student's matriculation.
DEFAULT: N No Date required
VALUES: N No Date required
Y Date required
AC76F TRANS_PRINT FOCUS='Trans,Prnt' 1
A code indicating how this Exit Action will be treated on
transcripts.
VALUES: (BLANK) Do not print exit action
P Print exit action
D Print with date.
T Print with term.
R Print with date and expected return term.
AC76G WITHDRAWN FOCUS='WD,Flg' 1
A flag indicating whether this Exit Action means that the
student has withdrawn from your institution.
VALUES: (BLANK) Student not withdrawn
Y Student withdrawn
AC76H DEFAULT FOCUS='EA,Dflt' 1
A code indicating whether this Exit Action is to serve as a
default exit action on student matriculation records.
VALUES: (BLANK)
G Default for degree-granting programs
Y Default for non-degree programs
DATE RUN 04/08/03 Auburn University REPORT PAGE 398
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 397
SEGMENT 076 Exit Action Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC76I RIGHT_TO_KNOW_USE FOCUS='EA,RTK,Use' 1
A code indicating how students with this Exit Action are
categorized in Right-to-Know reporting.
VALUES: (BLANK) Do not count as a successful completion
E Exclude from Right-to-Know counts
S Count as a successful completion
T Count as a documentable transfer-out
#AC769 MAINT_DATE_EA FOCUS='EA Mntdt' 8
System-maintained. The date on which this Exit Action record
was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 399
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 398
SEGMENT 077 Grade Rule Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC77A GRADE_RULE_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Grd,Rul,Del'
This field is used to delete a Grade Rule Table entry from the
System Control File.
#AC77B RECORD_TYPE_RU FOCUS='Grd Rul,Rec Typ' 3
A code indicating the type of System Control record.
DEFAULT: 077 Grade Rule Table entry
VALUES: 077 Grade Rule Table entry
#AC77D GRADE_RULE_RU REFER TO RT312 FOR VALID VALUES. 2
FOCUS='Grd,Rule'
Identifier for a unique grading policy within your institution.
A grade rule is associated, on the Grading Table, with each
valid grade/grade type combination. The grade rule determines
how the grade/grade type will be treated in the calculation of
cumulative statistics.
AC77E ROSTER_GROUP REFER TO AC80D FOR VALID VALUES. 2
FOCUS='Grd Rul,Rost,Grp'
The Roster Group associated with this grade rule.
AC77F CALC_BASIS_RU FOCUS='Grd,Rul,Calc' 5
The basis upon which GPAs are calculated under this grade rule.
DEFAULT: 00400 Normal 4 Point grade basis
VALUES: 00400 Normal 4 Point grade basis
01200 12 Point grade basis
10000 100 Point numeric grade basis
AC77G GRAD_HONORS_HOURS FOCUS='Grad,Hnrs,Hrs' 5
The minimum hours that students under this grade rule must have
earned at your institution in order to be eligible for the
graduation honors calculation.
AC77H GRAD_HONORS_1 REFER TO RA250 FOR VALID VALUES. 1
FOCUS='Grad,Hnrs 1'
The graduation honor that will be awarded to students under this
grade rule whose GPA is greater than or equal to Grad Honors 1.
Grad Honors 1 is the highest honors awarded.
AC77I GRAD_HONORS_1_GPA FOCUS='Grad,Hnrs 1, GPA' 5
The minimum GPA a student must have in order to be awarded Grad
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 400
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 399
SEGMENT 077 Grade Rule Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC77I GRAD_HONORS_1_GPA (CONT) Honors 1.
AC77J GRAD_HONORS_2 REFER TO RA250 FOR VALID VALUES. 1
FOCUS='Grad,Hnrs 2'
The graduation honor that will be awarded to students under this
grade rule whose GPA is greater than or equal to Grad Honors 2
GPA and less than Grad Honors 1 GPA.
AC77K GRAD_HONORS_2_GPA FOCUS='Grad,Hnrs 2, GPA' 5
The minimum GPA a student must have in order to be awarded Grad
Honors 2.
AC77L GRAD_HONORS_3 REFER TO RA250 FOR VALID VALUES. 1
FOCUS='Grad,Hnrs 3'
The graduation honors that will be awarded to students under this
grade rule whose GPA is greater than or equal to Grad Honors 3
GPA and less than Grad Honors 2 GPA.
AC77M GRAD_HONORS_3_GPA FOCUS='Grad,Hnrs 3, GPA' 5
The minimum GPA a student must have in order to be awarded Grad
Honors 3.
#AC779 MAINT_DATE_RU FOCUS='Grd Rule, Mntdt' 8
System-maintained. The date on which this Grade Rule Table
entry was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 401
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 400
SEGMENT 078 Grade Type Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC78A GRADE_TYPE_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='GT,Del'
This field is used to delete a Grade Type Table entry from the
System Control File.
#AC78B RECORD_TYPE_GT FOCUS='GT,Rec,Typ' 3
A code indicating the type of System Control record.
DEFAULT: 078 Grade Type Table entry
VALUES: 078 Grade Type Table entry
#AC78D GRADE_TYPE_GT REFER TO RT310 FOR VALID VALUES. 2
FOCUS='Grd,Typ'
Identifier for a unique grade type. Each course registration
(SPE) has a grade type associated with it. The grade type
determines how the system will treat the course registration in
the calculation of the student's term statistics.
AC78E OPTION FOCUS='GT,Opt' 1
A flag indicating whether students can elect this grade type
when registering for a course.
DEFAULT: Y Student may register for this grade type
VALUES: Y Student may register for this grade type
N Student may not register for this grade type
AC78F ATTEMPTED FOCUS='GT,Att,Flg' 1
A flag indicating whether course registrations under this grade
type count toward the student's attempted (registered) hours.
DEFAULT: Y Count toward registered hours
VALUES: Y Count toward registered hours
N Do not count toward registered hours
AC78G LOAD_HOURS FOCUS='GT,Ld,Hrs,Flg' 1
A flag indicating whether course registrations under this grade
type count toward the student's maximum load hours.
DEFAULT: Y Count toward max load hours
VALUES: Y Count toward max load hours
N Do not count toward max load hours
AC78H CLASS_HOURS FOCUS='Cls,Hrs,Flg' 1
A flag indicating whether course registrations under this grade
type count toward the student's classification hours.
DEFAULT: Y Count toward classification hours
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 402
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 401
SEGMENT 078 Grade Type Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC78H CLASS_HOURS (CONT)
VALUES: Y Count toward classification hours
N Do not count toward classification hours
AC78I TIME_FLAG FOCUS='Time,Stat,Flag' 1
A code indicating how course registrations under this grade type
are treated in determining the student's time status.
Values of F, P, and S will force the student's time status to
full-time or part-time. F and P will force the status without
regard to the actual enrolled hours. S will force the status
to full-time ONLY if enrolled hours were not full previously.
DEFAULT: Y Count toward time status hours
VALUES: Y Count toward time status hours
N Do not count toward time status hours
F Consider Student Full Time
P Consider Student Part Time
S Consider Student Full Time if not already
AC78J AUDIT FOCUS='Aud,Flg' 1
A flag indicating whether grades received under this grade type
are treated as an audit.
DEFAULT: N Not Audit Grade Type
VALUES: N Not Audit Grade Type
Y Audit Grade Type
AC780 GRADE_GT REFER TO RT315 FOR VALID VALUES. 3
FOCUS='Grd,GT'
The default grade (if any) for this grade type. If a default
grade is specified, any grade that is not on the Grade Table for
this grade type will be transformed to the default grade.
This field reduces the number of entries needed on the Grade
Table.
Example: If you want any grade entered for a grade type
of AU (audit) except grades of W (withdrawn) and DR (drop)
to be transformed into a grade of AU (audit), you would
enter the default grade of AU in this field and, on the
Grade Table, you would need only two entries for the Grade
Type of AU -- grade W and Grade DR.
AC781 GRADE_EDIT FOCUS='Grd,Edt' 1
For a special grade type that overrides normal grading functions,
this field indicates how grades entered for the grade type are
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 403
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 402
SEGMENT 078 Grade Type Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC781 GRADE_EDIT (CONT) to be edited and which grading functions are to be overridden.
This field reduces the number of entries needed on the Grade
Table: If the grade/grade type is not found on the Grade Table,
the Grade Table is searched for the grade without respect to
the grade type, and this field on the Grade Type Table is used
to determine how the grade is to be treated.
VALUES: E Remove Earned Hours
Q Remove Quality Hours & Points
B Remove Both Earned and Quality stats
AC782 GRADE_EXPECTED FOCUS='Grd,Exp' 1
A flag indicating whether a grade will be forthcoming for course
registrations with this grade type. The system uses this field
to determine whether the student is missing any grades.
DEFAULT: Y Yes, grade expected
VALUES: Y Yes, grade expected
N No grade expected
AC783 TRANSCRIPT_PRINT FOCUS='Trans,Prnt' 1
A flag indicating whether the Grade Type translation is to print
on the transcript.
DEFAULT: N No, do not print
VALUES: Y Yes, print Grade Type translation
N No, do not print
AC784 FAM_HOURS FOCUS='FAM,Hrs' 1
A flag indicating whether course registrations with this grade
type are to count toward Financial Aid registered hours.
DEFAULT: Y Count toward FAM registered hours.
VALUES: Y Count toward FAM registered hours.
N Do not count toward FAM registered hours.
#AC789 MAINT_DATE_GT FOCUS='GT Mntdt' 8
System-maintained. The date on which this entry on the Grade
Type Table was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 404
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 403
SEGMENT 079 Grade Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC79A GRADE_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Grd,Del'
This field is used to delete a Grade Table entry from the
System Control File.
#AC79B RECORD_TYPE_GR FOCUS='GR,Rec,Typ' 3
A code indicating the type of System Control record.
DEFAULT: 079 Grade Table entry
VALUES: 079 Grade Table entry
#AC79D GRADE_RULE_GR REFER TO RT312 FOR VALID VALUES. 2
FOCUS='Grd,Rul,Gr'
Identifier for a unique grading policy within your institution.
A grade rule is associated, on the Grading Table, with each
valid grade/grade type combination. The grade rule determines
how the grade/grade type will be treated in the calculation of
cumulative statistics.
#AC79E GRADE_TYPE_GR REFER TO RT310 FOR VALID VALUES. 2
FOCUS='GT,Gr'
The Grade Type associated with the Grade Rule and Grade for this
entry in the Grade Table. This Grade Type must have been
defined on the Grade Type Table.
#AC79F GRADE_GR REFER TO RT315 FOR VALID VALUES. 3
FOCUS='Grade'
A Grade that could be entered for course registrations having
this Grade Rule and Grade Type.
AC79G ACCEPT FOCUS='Acc,Flg' 1
The accept flag for grades on the Grade Table.
VALUES: (BLANK) Accept grade
W Accept grade with warning message
N Do not accept grade
AC79H TRANSFORM_GRADE REFER TO RT315 FOR VALID VALUES. 3
FOCUS='Trnsfrm,Grade'
The grade to which the Grade entered should be transformed, if a
transformation is necessary under this Grade Rule/Grade Type
combination.
AC79I TEMPORARY FOCUS='Temp,Flg' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 405
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 404
SEGMENT 079 Grade Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC79I TEMPORARY (CONT) A flag indicating whether this grade is temporary. If a course
has a temporary grade: it is treated as successfully completed
for prerequiste checking; it is included in the calculation of
Classification Hours; and the Dean's List flag (AC79J) on the Grade
Table controls whether it will be included in the Dean's List
calculation.
DEFAULT: N Grade is permanent
VALUES: N Grade is permanent
Y Grade is temporary
AC79J DEANS_LIST FOCUS='DL,Flg' 1
A code indicating how this Grade Rule/Grade Type/Grade affects
the Dean's List calculation.
DEFAULT: Y Use grade for Dean's List calc
VALUES: Y Use grade for Dean's List calc
F Force student off Dean's List
N Do not use for Dean's List calc
AC79K EARNED_HOURS FOCUS='Ehrs' 1
A flag indicating whether this Grade Rule/Grade Type/Grade
combination will contribute to students' earned hours.
DEFAULT: Y Student receives earned hours
VALUES: Y Student receives earned hours
N Student does not receive earned hours
AC79L QUALITY_HOURS FOCUS='Qhrs' 1
A flag indicating whether this Grade Rule/Grade Type/Grade
combination will contribute to students' quality hours.
DEFAULT: Y Student receives quality hours
VALUES: Y Student receives quality hours
N Student does not receive quality hours
AC79M QUALITY_POINTS FOCUS='Qpts' 5
The number of quality points, if any, that this Grade Rule/
Grade Type/Grade combination will contribute to students'
quality points.
AC79O WITHDRAWN_GR FOCUS='WD,Grd' 1
A code indicating the relationship between this Grade Rule/
Grade Type/Grade and withdrawal from the course.
VALUES: (BLANK) Normal grade
W Grade considered a Withdrawal
D Default Withdrawal Grade
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 406
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 405
SEGMENT 079 Grade Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC79O WITHDRAWN_GR (CONT) To be assigned by the system to
Drops processed after the Drop
Date. To suppress this service,
do not assign this value.
AC79P FAM_HOURS_GR FOCUS='FAM,Hrs,Flg' 1
A flag indicating whether this Grade Rule/Grade Type/Grade
combination will contribute to students' FAM hours earned.
DEFAULT: Y Student will receive FAM hours.
VALUES: Y Student will receive FAM hours.
N Student will not receive FAM hours.
#AC799 MAINT_DATE_GR FOCUS='GR Mntdt' 8
System-maintained. The date on which this Grade Table entry
was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 407
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 406
SEGMENT 080 Grade Roster Group T SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC80A ROSTER_GRP_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Ros,Grp,Del'
This field is used to delete a Roster Group Table entry from the
System Control file.
#AC80B RECORD_TYPE_RG FOCUS='RG,Rec,Typ' 3
A code indicating the type of System Control record.
DEFAULT: 080 Roster Group Table entry
VALUES: 080 Roster Group Table entry
AC80D ROSTER_GROUP_RG FOCUS='Ros,Grp,RG' 2
A code that identifies a set of grades to be printed on grade
rosters.
*
* Change Log: 06/02/97 MM deleted undesired values
* 06/02/97 MM added "SU"
*
VALUES: LT Letter Grading
SU Satisfactory/Unsatisfactory
AC80E GRADE_01 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 1'
A grade to be printed on this grade roster.
AC80F GRADE_02 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 2'
A grade to be printed on this grade roster.
AC80G GRADE_03 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 3'
A grade to be printed on this grade roster.
AC80H GRADE_04 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 4'
A grade to be printed on this grade roster.
AC80I GRADE_05 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 5'
A grade to be printed on this grade roster.
AC80J GRADE_06 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 6'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 408
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 407
SEGMENT 080 Grade Roster Group T SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC80J GRADE_06 (CONT) A grade to be printed on this grade roster.
AC80K GRADE_07 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 7'
A grade to be printed on this grade roster.
AC80L GRADE_08 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 8'
A grade to be printed on this grade roster.
AC80M GRADE_09 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 9'
A grade to be printed on this grade roster.
AC80N GRADE_10 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 10'
A grade to be printed on this grade roster.
AC80O GRADE_11 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 11'
A grade to be printed on this grade roster.
AC80P GRADE_12 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 12'
A grade to be printed on this grade roster.
AC80Q GRADE_13 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 13'
A grade to be printed on this grade roster.
AC80R GRADE_14 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 14'
A grade to be printed on this grade roster.
AC80S GRADE_15 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 15'
A grade to be printed on this grade roster.
AC80T GRADE_16 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 16'
A grade to be printed on this grade roster.
AC80U GRADE_17 REFER TO RT315 FOR VALID VALUES. 3
DATE RUN 04/08/03 Auburn University REPORT PAGE 409
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 408
SEGMENT 080 Grade Roster Group T SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='RG,Grd 17'
A grade to be printed on this grade roster.
AC80V GRADE_18 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 18'
A grade to be printed on this grade roster.
AC80W GRADE_19 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 19'
A grade to be printed on this grade roster.
AC80X GRADE_20 REFER TO RT315 FOR VALID VALUES. 3
FOCUS='RG,Grd 20'
A grade to be printed on this grade roster.
#AC809 MAINT_DATE_RG FOCUS='RG Mntdt' 8
System-maintained. The date on which this Roster Group record
was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 410
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 409
SEGMENT 081 Admission Goals SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC81A GOALS_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Goals,Del'
This field is used to delete an Admit Goal record from the
System Control File.
#AC81B RECORD_TYPE_GOALS FOCUS='Goals,Rec,Type' 3
A code indicating the type of System Control record.
DEFAULT: 081 Admission Goal Table entry
VALUES: 081 Admission Goal Table entry
AC81D ADMISSION_TERM_GOAL REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Goal,Term'
AC8Y0 ADM_TERM_GOAL_YYT FOCUS='Goal,Term,YYT' 3
AC81E ADMIT_COLLEGE REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Admt,Coll'
AC81F ACADEMIC_LEVEL REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Acad,Lvl'
AC81G ADMIT_MAJOR REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Admit,Major'
AC81H PLANNED_RES_NEW FOCUS='Plan,Resid,New' 6
The number of accepted applications desired from resident
students who have never attended the institution.
AC81I PLANNED_NONRES_NEW FOCUS='Plan,Nonres,New' 6
The number of accepted applications desired from non-resident
students who have never attended the institution.
AC81J PLANNED_TOTAL_NEW FOCUS='Plan,Total,New' 6
The number of accepted applications desired from resident and
non-resident students who have never attended the institution.
System-maintained.
AC81K ACTUAL_RES_NEW FOCUS='Actual,Resid,New' 6
The number of accepted applications from resident students
who have never attended the institution. System-maintained.
AC81L ACTUAL_NONRES_NEW FOCUS='Actual,Nonresid,New' 6
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 411
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 410
SEGMENT 081 Admission Goals SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC81L ACTUAL_NONRES_NEW (CONT) The number of accepted applications from non-resident students
who have never attended the institution. System-maintained.
AC81M ACTUAL_TOTAL_NEW FOCUS='Actual,Total,New' 6
The number of accepted applications from resident and non-resident
students who have never attended the institution. System-maintained.
AC81N PLANNED_RES_TRF FOCUS='Plan,Resid,Trf' 6
The number of accepted applications desired from resident students
who are transferring into the institution.
AC81O PLANNED_NONRES_TRF FOCUS='Plan,Nonres,Trf' 6
The number of accepted applications desired from non-resident
students who are transferring into the institution.
AC81P PLANNED_TOTAL_TRF FOCUS='Plan,Total,Trf' 6
The number of accepted applications desired from resident and
non-resident students who are transferring into the institution.
System-maintained.
AC81Q ACTUAL_RES_TRF FOCUS='Actual,Resis,Trf' 6
The number of accepted applications from resident students who
transferring into the institution. System-maintained.
AC81R ACTUAL_NONRES_TRF FOCUS='Actual,Nonresid,Trf' 6
The number of accepted applications from non-resident students
who are transferring into the institution. System-maintained.
AC81S ACTUAL_TOTAL_TRF FOCUS='Actual,Total,Trf' 6
The number of accepted applications from resident and non-resident
students who are transferring into the institution.
System-maintained.
AC81T PLANNED_RES_READM FOCUS='Plan,Resid,Readmt' 6
The number of accepted applications desired from resident
students who have previously attended the institution.
AC81U PLANNED_NONRES_READM FOCUS='Plan,Nonresid,Readmt' 6
The number of accepted applications desired from non-resident
students who have previously attended the institution.
AC81V PLANNED_TOTAL_READM FOCUS='Plan,Total,Readmt' 6
The number of accepted applications desired from resident and
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 412
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 411
SEGMENT 081 Admission Goals SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC81V PLANNED_TOTAL_READM (CONT) non-resident students who have previously attended the
institution. System-maintained.
AC81W ACTUAL_RES_READM FOCUS='Actual,Resid,Readmt' 6
The number of accepted applications received from resident
students who have previously attended the institution.
System-maintained.
AC81X ACTUAL_NONRES_READM FOCUS='Actual,Nonresid,Readmt' 6
The number of accepted applications received from non-resident
students who have previously attended the institution.
System-maintained.
AC81Y ACTUAL_TOTAL_READM FOCUS='Actual,Total,Readmt' 6
The number of accepted applications desired from resident and
non-resident students who have previously attended the
institution. System-maintained.
AC81Z PLANNED_RES_TOT FOCUS='Plan,Resid,Total' 6
The total number of accepted applications desired from residents in
all categories (New, Transfers, Readmits). System-maintained.
AC810 PLANNED_NONRES_TOT FOCUS='Plan,nonresid,total' 6
The total number of accepted applications desired from non-residents
in all categories (New, Transfers, Readmits). System-maintained.
AC811 PLANNED_TOTAL_TOT FOCUS='Plan,Total,Total' 6
The total number of accepted applications desired from residents
and non-residents in all categories (New, Transfers, Readmits).
System-maintained.
AC812 ACTUAL_RES_TOT FOCUS='Actual,Resid,Total' 6
The total number of accepted applications from residents in all
categories (New, Transfers, Readmits). System-maintained.
AC813 ACTUAL_NONRES_TOT FOCUS='Actual,Nonresid,Total' 6
The total number of accepted applications from non-residents in
all categories (New, Transfers, Readmits). System-maintained.
AC814 ACTUAL_TOTAL_TOT FOCUS='Actual,Total,Total' 6
The total number of accepted applications from residents and
non-residents in all categories (New, Transfers, Readmits).
System-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 413
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 412
SEGMENT 081 Admission Goals SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC819 MAINT_DATE_MG FOCUS='MG Mntdt' 8
System-maintained. The date on which this Admission Goals
record was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 414
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 413
SEGMENT 082 High School Subjects SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC82Z HS_SUBJ_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='HS,Subj,Del'
This field is used to delete a High School Subjects record from
the System Control File.
#AC820 RECORD_TYPE_GOALS FOCUS='Goals,Rec,Typ' 3
A code indicating the type of System Control record.
DEFAULT: 082 High School Subj entry
VALUES: 082 High School Subj entry
AC822 HS_COURSE_SUBJECT FOCUS='HS Crs,Subj' 5
Mnemonics for High School courses or subjects as listed on the
High School Transcript. Standard values should be defined by
the institution.
AC823 HS_SUBJECT_AREA FOCUS='HS,Subj,Area' 4 45
*
* Change Log: 10/21/97 RP: Modified for AU Values
* Add BIOL, ELEC, FLNG
* Delete LANG
*
VALUES: BIOL Biology
BUSI Business
CMPR Computer Science
ELEC Electives
ENGL English
FLNG Foreign Language
FNAT Fine Arts
MATH Mathematics
MUSC Music
PE Physical Education
SCI Science
SOCS Social Studies
AC824 HS_GRADE_PROMPT FOCUS='HS,Grd,Prmpt' 1
VALUES: (BLANK) No, do not prompt for grade entry
Y Yes, prompt on grade entry screen
#AC829 MAINT_DATE_HS FOCUS='HS Mntdt' 8
System-maintained. The date on which this High School Subject
record was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 415
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 414
SEGMENT 083 High School Grades SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC83A HS_GRADE_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='HS,Grd,Del'
This field is used to delete a High School Grade record from the
System Control File.
#AC83B RECORD_TYPE_HS_GRD FOCUS='HS Grd,Rec,Typ' 3
A code indicating the type of System Control record.
DEFAULT: 083 High School Grade Table entry
VALUES: 083 High School Grade Table entry
AC83D HS_GRADE_RULE FOCUS='HS,Grd,Rul' 2
The high school grade rule.
*
* Change Log: 10/21/97 RP: Modify for AU Values
* Delete D1, L1, X1, Z1
* 05/29/98 PB: Delete N1 and N2
*
VALUES: (BLANK) Normalized Grades
P1 Letter A - F, without plus/minus grading
AC83E HS_GRADE_QUALIFIER FOCUS='HS,Grd,Qual' 1
A value that describes the type of couse work, such as honors or
remedial, for which the student earned quality points. The grade
qualifier is used to weight the calculation of grade point average.
*
* Change Log: 10/21/97 RP: Modify for AU Values
* Add A, I
*
DEFAULT: (BLANK) None specified
VALUES: (BLANK) None specified
A Advanced Placement
H Honors
I International Baccalaureate
N NCAA only
R Remedial
V Vocational
AC83F HS_GRADE_HIGH FOCUS='HS,Grd,High' 3
The high end of the numeric range of high school grades.
AC83G AWARD_EARNED_UNITS FOCUS='Awd,Ern,Unit' 1
A flag indicating whether this Grade/Grade Qualifier combination
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 416
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 415
SEGMENT 083 High School Grades SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC83G AWARD_EARNED_UNITS (CONT) will lead to the awarding of earned units.
VALUES: Y Award earned units
N Do not award earned units
AC83H AWARD_QUALITY_UNITS FOCUS='Awd,Qual,Units' 1
A flag indicating how this Grade/Grade Qualifier combination will
contribute to students' quality units.
VALUES: Y Award qual units for both NCAA & Admission GPA
N Do not award qual units for Admission or NCAA
A Award quality units for Admission GPA only
C Award quality units for NCAA GPA only
AC83I HS_GRADE_QPTS FOCUS='HS Qpts' 5
The nunmber of grade points per unit to use in the grade point
average calculation.
AC83J HS_TRANSFORM_GRD FOCUS='HS,Trnsfm,Grade' 3
The grade that the Admission Office uses in its calculation of
grade point average.
AC83K HS_GRADE_LOW FOCUS='HS,Grd,Low' 3
The low end of the numeric range of high school grades.
#AC839 MAINT_DATE_HG FOCUS='HHG Mntdt' 8
System-maintained. The date on which this HS Grade Table
record was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 417
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 416
SEGMENT 084 PGI Coefficients SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC84Z PGI_COEFF_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='PGI,Del'
This field is used to delete a PGI Coefficient table record
from the System Control File.
*
* Change Log: 10/21/97 RP: Not Selected for Use at AU
*
#AC840 RECORD_TYPE_PGI FOCUS='PGI,Rec,Typ' 3
A code indicating the type of System Control record.
DEFAULT: 084 PGI Coefficient entry
VALUES: 084 PGI Coefficient entry
AC842 ADMISSION_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Adm,Trm'
AC8Y1 ADMISSION_TERM_YYT FOCUS='Adm,Trm,YYT' 3
AC843 PGI_CATEGORY FOCUS='PGI,Cat' 2 20
The group associated with an academic program or major for the 0000
purposes of calculating a predicted grade index. 0000
*
* Change Log: 05/27/97 MM deleted delivered values
* 10/21/97 RP: Not Selected for Use at AU
*
VALUES: (BLANK)
AC844 PGI_HS_GPA_COEFF FOCUS='PGI HS,GPA Coeff' 6
The coefficient by which the high school grade point average
is weighted in the formula used to calculate the Predicted
Grade Index.
*
* Change Log: 10/21/97 RP: Not Selected for Use at AU
* 0000
RANGES: 000000-200000
AC845 PGI_SATV_COEFF FOCUS='PGI SATV,Coeff' 6
The coefficient by which the SAT Verbal score is weighted in
the formula used to calculate the Predicted Grade Index.
*
* Change Log: 10/21/97 RP: Not Selected for Use at AU
*
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 418
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 417
SEGMENT 084 PGI Coefficients SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC845 PGI_SATV_COEFF (CONT)
RANGES: 000000-200000
AC846 PGI_SATM_COEFF FOCUS='PGI SATM,Coeff' 6
The coefficient by which the SAT Math score is weighted in
the formula used to calculate the Predicted Grade Index.
*
* Change Log: 10/21/97 RP: Not Selected for Use at AU
*
RANGES: 000000-200000
AC847 PGI_CONSTANT FOCUS='PGI Const' 6
The value of the constant used in the Predicted Grade Index calculation.
*
* Change Log: 10/21/97 RP: Not Selected for Use at AU
*
RANGES: 000000-900000
AC848 PGI_ACT_COEFF FOCUS='PGI ACT,Coeff' 6
The coefficient by which the ACT score is weighted in the formula used
to calculate the Predicted Grade Index.
*
* Change Log: 10/21/97 RP: Not Selected for Use at AU
*
RANGES: 000000-200000
#AC849 MAINT_DATE_PGI FOCUS='PGI Mntdt' 8
System-maintained. The date on which this PGI Coefficient
record was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 419
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 418
SEGMENT 085 Decision Status SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC85A DECISION_DELETE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Dec,Del'
This field is used to delete a Decision Status record from the
System Control File.
#AC85B RECORD_TYPE_DEC FOCUS='Dec,Rec,Typ' 3
A code indicating the type of System Control record.
DEFAULT: 085 Decision Status Table entry
VALUES: 085 Decision Status Table entry
#AC85C DECISION_STATUS REFER TO MM305 FOR VALID VALUES. 2
FOCUS='Dec,Stat'
A code that indicates the decision status to which this table
entry applies.
AC85H ACTION_TYPE FOCUS='Dec,Act,Typ' 1
The type of action implied by this decision status. The values for
Action Type are used to determine Student Status for FAM.
WARNING: Any change to these values will require
modifications to program code.
VALUES: A Admitted
C Accepted
P Pending
I Incomplete
W Withdrawn
R Reject
AC85I MATRIC_FLAG FOCUS='Matric,Flag' 1
A flag to indicate whether this decision status causes the
creation of a matriculation entry for the applicant.
VALUES: (BLANK) No, do not create matriculation record
Y Yes, create matriculation record
N No, do not create matriculation record
AC85K COUNT_ACTUAL FOCUS='Act,Cnt' 1
A flag to indicate whether applications that reach this status
should be counted in the Actual tally of the Admissions Goals.
VALUES: (BLANK) No, do not count in Actual tally
Y Yes, count in Actual tally
N No, do not count in Actual tally
DATE RUN 04/08/03 Auburn University REPORT PAGE 420
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 419
SEGMENT 085 Decision Status SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC85L SYSTEM_RESERVED FOCUS='Sys,Res' 1
A flag to indicate whether this Decision Status Code may be
User supplied or is reserved for system use.
VALUES: (BLANK) External Use Permitted
Y Reserved for System Use
#AC85Z MAINT_DATE_DEC_STAT FOCUS='Dec Mntdt' 8
System-maintained. The date on which this Decision Status
record was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 421
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 420
SEGMENT 089 Admission Requiremen SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC89A DELETE_BYTE_REQ REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Req,Del'
This field is used to delete an Admissions Requirements Rule
from the System Control File.
#AC89B RECORD_TYPE_REQ FOCUS='Req,Rec,Typ' 3
A code indicating the type of System Control record.
DEFAULT: 089 Admissions Requirements Rule
VALUES: 089 Admissions Requirements Rule
#AC89D REQ_RULE FOCUS='Req,Rule' 2
Two-character code that identifies the Requirements Rule. A
Requirements Rule is a set of requirements, such as test
scores, documents and events, that must be fulfilled in
order for applications subject to the rule to be complete.
*
* Change Log: 05/02/97 MM Auburn desc changed for "L" and "
* 05/16/97 MM Deleted "L" and added "A"
* 06/10/97 MM added "CM" and "TI"
* 07/18/97 PB added "AU", "TS", and "UN"
* 10/21/97 RP Modified for AU Values
* Delete D, FA, FH, FM, R, T1, T2,
* T3, T4, T5, T6, T7, T8,
* T9, T0, TT, VO
* 04/08/98 RP Modified for AU Values
* Delete D, FA, FM, FP
* 03/15/99 RG Add JT req#6211
* 06/04/99 RG Req#6308
* 12/03/99 RE Req#6680
* 06/02/00 RE Req#6938
* 06/09/00 RE Took out some *'s from Req#6964
* 06/09/00 RE Placed *'s at CE & T Req#6966
* 06/19/00 RE Added GI value Req#6963
* 05/16/01 RE Added/Changed values Req#7520
* 10/02/02 RE Req#8330 Deleted TG/Added values
*
VALUES: AU Auditing Student (non-degree)
#CE Continuing Ed
F Freshmen
FC Freshman / Previous Admit
FD Freshman, Dual Enrollment/IB/AP/CLEP Credit
FE Freshman, Early Admit
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 422
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 421
SEGMENT 089 Admission Requiremen SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC89D REQ_RULE (CONT)
FI Freshman, International
FN Freshman, International, Early Decision
FR Freshman, Regular
FX Freshman, Regular, Early Decision
FZ Freshman, Dual Enrollment/IB/AP/CLEP Credit,
Early Decision
G Graduate
GI Graduate International
GT Graduate Transfer
JT Joint Enrollment (HS/AU)
P First Professional
PT First Professional Transfer
QA Quick Admit
R Re-Admit
RG Re-Admit Graduate
#T Transfer
T1 Transfer - 1 Prev Coll
T2 Transfer - 2 Prev Coll
T3 Transfer - 3 Prev Coll
T4 Transfer - 4 Prev Coll
T5 Transfer - 5 Prev Coll
T6 Transfer - 6 Prev Coll
T7 Transfer - 7 Prev Coll
T8 Transfer - 8 Prev Coll
T9 Transfer - 9 Prev Coll
T0 Transfer - 10 Prev Coll
TF Transfer, (Less than 32 hrs)
TI Transfer, International
TR Transfer, Regular
TS TS Transient (non-degree)
VO Vocational (non-degree)
UN Unclassified (non-degree)
XT Transient (non-degree)
AC89E TEST_REQMT_1 FOCUS='Test,Rqmt 1' 5 30
A test for which scores are required from applicants subject to
this Requirements Rule. If the test specified in Test
Requirement 1 is different than the test specified in Test
Requirement 2, this Requirements Rule will be satisfied by
scores from either Test 1 or Test 2.
*
* Change Log: 10/21/97 RP: Modify for AU Values
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 423
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 422
SEGMENT 089 Admission Requiremen SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC89E TEST_REQMT_1 (CONT) * Delete LSAT
*
VALUES: ACT American College Testing Program
SAT Scholastic Aptitude Test
GRE Graduate Record Exam
GMAT Grad Mgmt Aptitude Test
AC89F TEST_REQMT_2 REFER TO AC89E FOR VALID VALUES. 5
FOCUS='Test,Rqmt 2'
A test for which scores are required from applicants subject to
this Requirements Rule. If the test specified in Test
Requirement 1 is different than the test specified in Test
Requirement 2, this Requirements Rule will be satisfied by
scores from either Test 1 or Test 2.
AC89G OTHER_REQUIREMENT_1 FOCUS='Other,Rqmt 1' 5 40
One of up to 12 other requirements that must be satisfied under
this Requirements Rule. If other tests are required in addition
to Test Requirement 1 or 2, they can be defined as Other
Requirements.
*
* Change Log: 06/20/97 MM Auburn values of "LRECA",
* "LRECP", "LRECC" added
* 10/21/97 RP: Modify for AU Values
* Delete RSUME, PHOTO
* 06/09/00 RE: Added 'LTRGS' per Req#6960
* 06/12/00 RE: Added 'LTRSP & LTRXT'
* Made TOEFL active Req#6965
*
VALUES: (BLANK)
HSTR1 High School Transcript
HSTR2 High School Transcript
HSTR3 High School Transcript
CLTR1 College Transcript
CLTR2 College Transcript
CLTR3 College Transcript
CLTR4 College Transcript
CLTR5 College Transcript
CLTR6 College Transcript
CLTR7 College Transcript
CLTR8 College Transcript
CLTR9 College Transcript
CLTR0 College Transcript
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 424
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 423
SEGMENT 089 Admission Requiremen SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC89G OTHER_REQUIREMENT_1 (CONT)
FNGNT Financial Guarantee
LTRGS Letter of Good Standing
LTRSP Student Letter of Purpose
LTRXT Letter of Transient Approval
LRECA Applicant's Recommendation Letter
LRECP Parent's Recommendation Letter
LRECC Schools's Recommendation Letter
PSAT PSAT Scores
SAT SAT Scores
ACT ACT Scores
GRE GRE Scores
GMAT GMAT Scores
GREWA GRE Writing Assessment Scores
TOEFL Test of English as a Foreign Language
AC89H OTHER_REQUIREMENT_2 REFER TO AC89G FOR VALID VALUES. 5
FOCUS='Other,Rqmt 2'
AC89I OTHER_REQUIREMENT_3 REFER TO AC89G FOR VALID VALUES. 5
FOCUS='Other,Rqmt 3'
AC89J OTHER_REQUIREMENT_4 REFER TO AC89G FOR VALID VALUES. 5
FOCUS='Other,rqmt 4'
AC89K OTHER_REQUIREMENT_5 REFER TO AC89G FOR VALID VALUES. 5
FOCUS='Other,Rqmt 5'
AC89L OTHER_REQUIREMENT_6 REFER TO AC89G FOR VALID VALUES. 5
FOCUS='Other,Rqmt 6'
AC89M OTHER_REQUIREMENT_7 REFER TO AC89G FOR VALID VALUES. 5
FOCUS='Other,Rqmt 7'
AC89N OTHER_REQUIREMENT_8 REFER TO AC89G FOR VALID VALUES. 5
FOCUS='Other,Rqmt 8'
AC89O OTHER_REQUIREMENT_9 REFER TO AC89G FOR VALID VALUES. 5
FOCUS='Other,Rqmt 9'
AC89P OTHER_REQUIREMENT_10 REFER TO AC89G FOR VALID VALUES. 5
FOCUS='Other,Rqmt 10'
DATE RUN 04/08/03 Auburn University REPORT PAGE 425
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 424
SEGMENT 089 Admission Requiremen SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC89Q OTHER_REQUIREMENT_11 REFER TO AC89G FOR VALID VALUES. 5
FOCUS='Other,Rqmt 11'
AC89R OTHER_REQUIREMENT_12 REFER TO AC89G FOR VALID VALUES. 5
FOCUS='Other,Rqmt 12'
AC89S DEFAULT_ENTRY_ACT REFER TO AA642 FOR VALID VALUES. 2
FOCUS='Dflt,Ent,Act'
The Default Matriculation Entry Action to be supplied if an
application subject to this Requirement Rule actually results
in a Matriculation Record being created.
AC89T APPLICANT_CATEGORY FOCUS='Appl,Cat' 1
This element describes the class of applicants subject to this
Requirement Rule. This value directs the categorization of
applicants in the Admission Goals posting process.
VALUES: N New Applicant
T Transfer Applicant
R Readmit Applicant
AC89U APPLIC_TRACK_CAT REFER TO MM210 FOR VALID VALUES. 1
FOCUS='Appl,Trk,Cat'
This element describes the specific characteristics of the type
of Applicant subject to this rule for the purposes of Admission
Tracking.
#AC899 MAINT_DATE_REQMT FOCUS='Rqmt Mntdt' 8
System-maintained. The date on which this Requirements Rule
was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 426
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 425
SEGMENT 090 Test Identifiers SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC900 DELETE_BYTE_TEST REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Tst,Del'
This field is used to delete a Test Identifier record from the
System Control File.
#AC905 RECORD_TYPE_TEST FOCUS='Tst,Rec,Typ' 3
A code indicating the type of System Control record.
DEFAULT: 090 Test Identifier
VALUES: 090 Test Identifier
#AC910 TEST_ID FOCUS='Test ID' 5 30
The mnemonic for the test to which this record pertains.
For Admissions requirement tracking, numeric suffixes are
ignored. For example, ACH01 would be tracked as ACH.
*
* Change Log: 10/21/97 RP: Modify for AU Values
* Delete ACH01, ACH02, ACH03,
* Delete ACH04, ACH05, ACH06,
* Delete ACH07, ACH08, ACH09,
* Delete ACT2, ACT3, LSAT
* 01/30/98 RP: Add ACT-S and SAT-S Values
* 06/05/98 PB: Added GSF, EGPA, TGPA values
* 03/01/99 RG: Req# 6187 Added TEACH
* 07/14/99 RG: Req# 6403 Added SGPA
* 10/08/99 RG: Req# 6586
* 11/19/99 RE: Request from Nick
* 03/30/00 RE: Req#6831 Added COMPM
* 03/30/00 RE: Req#6841 Added EXIT
* 07/19/00 RE: Req#7034 Added ACT2 & ACT3
* 07/28/00 RE: Req#7051 Added AMATH
* 08/29/00 RE: Req#per Nick: fixed ACT1,2,3
*
VALUES: (BLANK) Unspecified
ACT Old ACT Format
ACT1 ACT1 Engl Math Read Scrs Comp
ACT2 ACT2 Sub Scores 1
ACT3 ACT3 Sub Scores 2
ACT-S Sudent-Reported ACT
AMATH AU Math Placement Test
COMPM Comp 1000 Placement Test
EGPA Evaluated Grade Point Average
EPMA EPMA
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 427
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 426
SEGMENT 090 Test Identifiers SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AC910 TEST_ID (CONT)
EXIT Exit Interview
GMAT GMAT
GRE GRE
GREWA GRE Writing Assessment Score
GSF Graduate School Formula Score
SAT SAT
SAT-S Student-Reported SAT
SGPA Self Reported High School Grade Point Average
TEACH Admittance to Teacher Education
TGPA Transcript Grade Point Average
TOEFL TOEFL
AC915 SUB_SCORE_1_TITLE FOCUS='Test,Score 1' 4 30
The identifier for a score reported by this test. Up to eight
different scores can be identified for a test.
VALUES: (BLANK) Unspecified
A/CG Algebra/Coord Geometry
A/L Arts/Literature
ALG Elementary Algebra
AM H American History
ANAL Analytical
AWS Analytical Writing Score
AW% Analytical Writing Percent
BIOL Biology
CHEM Chemistry
COMP Composite
ENGC English Composition
ENGL English
EXPR Experience
FREL French with Listening
INDX Index
JAPL Japanese with Listening
LIST Listening
MATH Mathematics
MTH1 Mathematics Level 1
MTH% Mathematics Percent
MULT Mult
NSCI Natural Sciences
O AH Old Amer Hist
O BY Old Biology
O CH Old Chemistry
O EN Old English
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 428
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 427
SEGMENT 090 Test Identifiers SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC915 SUB_SCORE_1_TITLE (CONT)
O M1 Old Math Level 1
O FL Old Fren Listening
O WH Old World History
O WR Old Writing
O JL Old Japanese Listening
OMTH Old Math Score
OSWE Old Standard Written English
OTOT Old Total
OVRB Old Verbal
PG/T Plane Geometry/Trig
QUAL Qualitative
QUAN Quantitative
READ Reading
RHET Rhetorical Skills
SAMP Samp
SCI Science
SCOR Score
SCRS Science Reasoning
SOCI Social Science
SS/S Social Studies/Science
SUB1 Subscore 1
SUB2 Subscore 2
SUB3 Subscore 3
TOT Total
TOTL Total
TOT% Total Percent
TSWE Test Standard Written English
WAS Writing Assessment Score
WHIS World History
WRIT Writing
U/M Usage/Mechanics
USE Usage
VER% Verbal Percent
VERB Verbal
AC920 SUB_SCORE_2_TITLE REFER TO AC915 FOR VALID VALUES. 4 30
FOCUS='Test,Score 2'
The identifier for a score reported by this test. Up to eight
different scores can be identified for a test.
AC925 SUB_SCORE_3_TITLE REFER TO AC915 FOR VALID VALUES. 4 30
FOCUS='Test,Score 3'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 429
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 428
SEGMENT 090 Test Identifiers SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC925 SUB_SCORE_3_TITLE (CONT) The identifier for a score reported by this test. Up to eight
different scores can be identified for a test.
AC930 SUB_SCORE_4_TITLE REFER TO AC915 FOR VALID VALUES. 4 30
FOCUS='Test,Score 4'
The identifier for a score reported by this test. Up to eight
different scores can be identified for a test.
AC935 SUB_SCORE_5_TITLE REFER TO AC915 FOR VALID VALUES. 4 30
FOCUS='Test,Score, 5'
The identifier for a score reported by this test. Up to eight
different scores can be identified for a test.
AC936 SUB_SCORE_6_TITLE REFER TO AC915 FOR VALID VALUES. 4 30
FOCUS='Test,Score 6'
The identifier for a score reported by this test. Up to eight
different scores can be identified for a test.
AC937 SUB_SCORE_7_TITLE REFER TO AC915 FOR VALID VALUES. 4 30
FOCUS='Test,Score 7'
The identifier for a score reported by this test. Up to eight
different scores can be identified for a test.
AC938 SUB_SCORE_8_TITLE REFER TO AC915 FOR VALID VALUES. 4 30
FOCUS='Test,Score 8'
The identifier for a score reported by this test. Up to eight
different scores can be identified for a test.
AC940 TEST_LEVEL FOCUS='Tst,Lvl' 2 13
The typical level of study of students taking the test.
VALUES: U Undergraduate
G Graduate
P Professional
B Undergraduate or Graduate
AC941 SAT_ACHV_TEST_ID FOCUS='SAT Achv,Test ID' 2 24
Mnemonic for Achievement Test used by SAT Tape Service.
VALUES: AH American History
and Social Studies
BY Biology
CH Chemistry
CL Chinese with Listening
EB Ecological Biology
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 430
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 429
SEGMENT 090 Test Identifiers SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC941 SAT_ACHV_TEST_ID (CONT)
EH European History
and World Cultures
EN English Composition
EP English Language
Proficiency Test (ELPT)
ES English Composition
with Essay
FL French with Listening
FR French
GL German with Listening
GM German
HB Hebrew
IT Italian
JL Japanese with Listening
KL Korean with Listening
LR Literature
LT Latin
MB Molecular Biology
M1 Mathematics Level I
M2 Mathematics Level II
1C Mathematics Level IC
(Calculator)
2C Mathematics Level IIC
(Calculator)
MH Modern Hebrew
PH Physics
SL Spanish with Listening
SP Spanish
WH World History
WR Writing
AC942 LIMIT_SCORE_ENTRY FOCUS='Limit Test,Score Entry' 1
Currently not used in the Admissions module.
*Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
#AC949 MAINT_DATE_TEST FOCUS='Test Mntdt' 8
System-maintained. The date on which this Test Identifier
record was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 431
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 430
SEGMENT 092 Enroll Cert Defaults SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC960 DEL_FLG_EC_DEF REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Enr Cert,Def'
A flag used to delete an Enrollment Certification Default Record
from the System Control File.
#AC962 RECORD_TYPE_EC_DEF FOCUS='Enr Cert Def Rec Type' 3
A code indicating the type of System Control record.
DEFAULT: 092
VALUES: 092 Enrollment Certification Default Record.
#AC963 LETTER_TYPE FOCUS='Letter Type, Enr Cert' 2 20
A two-character code that identifies this enrollment certification
letter type.
VALUES: CE Current Enrollment
EH Enrollment History
CU Custom
I Insurance
L Loan
S Scholarship
SH Short Form
AC965 EC_CUM_GPA_FLG FOCUS='EC Def, Cum GPA Flg' 1
Flag to indicate if the student's cumulative GPA will be printed on
this enrollment certification letter for this letter type.
DEFAULT: Y Yes, print cumulative GPA
VALUES: N No, do not print cumulative GPA
Y Yes, print cumulative GPA
AC966 EC_DEG_AWD_FLG FOCUS='EC Def, Deg Awd Flg' 1
Flag to indicate if the degrees awarded to the student will be printed
on the enrollment certification letter for this letter type. The
degree, college, major, date awarded, and honors will be printed.
DEFAULT: Y Yes, print degrees awarded
VALUES: N No, do not print degrees awarded
Y Yes, print degrees awarded
AC967 EC_PROGRAM_FLG FOCUS='EC Def, Prog Flg' 1
Flag to indicate if the student's programs of study will be printed
on the enrollment certification letter for this letter type. The
degree, college, major, and expected date of graduation will print
for the student's primary and secondary programs of study.
DEFAULT: Y Yes, print programs of study
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 432
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 431
SEGMENT 092 Enroll Cert Defaults SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC967 EC_PROGRAM_FLG (CONT)
VALUES: N No, do not print programs of study
Y Yes, print programs of study
AC968 EC_STANDING_FLG FOCUS='EC Def, Standing' 1
Flag to indicate if the student's academic standing will be printed
on the enrollment certification letter for this letter type.
Academic actions and dean's list information will print for the
last reported term.
DEFAULT: Y Yes, print academic standing
VALUES: N No, do not print academic standing
Y Yes, print academic standing
AC969 EC_DOB_FLG FOCUS='EC Def, DOB' 1
Flag to indicate if the student's date of birth will be printed
on the enrollment certification letter for this letter type.
DEFAULT: Y Yes, print date of birth
VALUES: N No, do not print date of birth
Y Yes, print date of birth
AC96A EC_STU_ADDR_FLG REFER TO AD215 FOR VALID VALUES. 1
FOCUS='EC Def,Stu Addr'
Flag to indicate if the student's address will be printed on the
enrollment certification letter for this letter type. This flag
indicates which type of address will be printed for the student.
If the value is blank, do not print student address.
DEFAULT: (BLANK) Not specified, do not print student address
AC96B EC_LETTERHEAD FOCUS='EC Def,LtrHead' 1
Flag to indicate if an institution letterhead will be formatted and
printed by the SCT software on the certification letter for this
letter type.
DEFAULT: Y Yes, software will format letterhead
VALUES: N No, software will not format letterhead
Y Yes, software will format letterhead
#AC96M MAINT_DATE_EC_DEF FOCUS='EC Def,Mntdt' 8
The date on which this Enrollment Certification Default record was
last updated. It is system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 433
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 432
SEGMENT 093 Enroll Cert Header SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC96N DEL_FLG_EH_TXT REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Enr Cert,Txt'
A flag used to delete an Enrollment Certification Header Text Record
from the System Control File.
#AC96O RECORD_TYPE_EH_TEXT FOCUS='Header Text Rec Type' 3
A code indicating the type of System Control record.
DEFAULT: 093 Enrollment Certification Header Text Record
VALUES: 093 Enrollment Certification Header Text Record
#AC96P LETTER_TYPE REFER TO AC963 FOR VALID VALUES. 2
FOCUS='Letter Type, EC Header Text'
A two-character code that identifies this enrollment certification
letter type.
#AC96Q EH_TEXT_SEQ_NUM FOCUS='Enr Cert Header Seq Num' 2
A sequence number that identifies the order in which the lines of
text will print on the enrollment certification letter for this letter
type.
AC96R EH_LETTER_TEXT FOCUS='EC Ltr Txt' 60
Text to print at the head of the enrollment certification letter for
this letter type.
#AC96Z MAINT_DATE_EH_TEXT FOCUS='EC Hdr Txt,Mntdt' 8
The date on which this Enrollment Certification Header Text record was
last updated. It is system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 434
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 433
SEGMENT 094 Enroll Cert Trailer SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC970 DEL_FLG_ET_TXT REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,EC Tlr,Txt'
A flag used to delete an Enrollment Certification Trailer Text Record
from the System Control File.
#AC971 RECORD_TYPE_ET_TEXT FOCUS='EC Trailer Text Rec Type' 3
A code indicating the type of System Control record.
DEFAULT: 094 Enrollment Certification Trailer Text Record
VALUES: 094 Enrollment Certification Trailer Text Record
#AC972 LETTER_TYPE REFER TO AC963 FOR VALID VALUES. 2
FOCUS='Letter Type, EC Trailer Text'
A two-character code that identifies this enrollment certification
letter type.
#AC973 ET_TEXT_SEQ_NUM FOCUS='EC Tlr Text Seq Num' 2
A sequence number that identifies the order in which the lines of
text will print on the trailer of the enrollment certification letter
for this letter type.
AC977 ET_LETTER_TEXT FOCUS='EC Tlr Txt' 60
Text to print on the trailer of the enrollment certification letter
for the letter type.
#AC979 MAINT_DATE_ET_TEXT FOCUS='ET Text,Mntdt' 8
The date on which this Enrollment Certification Trailer Text record was
last updated. It is system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 435
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 434
SEGMENT 019 Loan Rate Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** The Loan Rate Table defines the valid interest and fee **
** rates for the Fedearl Direct Loan Program in use at your **
** institution. Entries are keyed by Award Year and Loan **
** Type. **
** **
** New entries must be added to the table each year before **
** processing begins for the new award year. It is necessary **
** to keep in the table the paycodes for award years which **
** have not yet been purged from the FAM master files. **
** **
******************************************************************
AC980 DELETE_FLAG_LOAN_RAT E REFER TO AC100 FOR VALID VALUES. 1
FOCUS='Del,Flag,Loan,Rate'
This flag is used to delete a Loan Rate Table entry from the
System Control File.
#AC981 LOAN_RATE_RECORD_TYP E FOCUS='Loan,Rate,Rec,Type' 3
A code indicating the type of System Control record.
DEFAULT: 019 Loan Rate Table entry
VALUES: 019 Loan Rate Table entry
#AC982 LR_AWD_YR FOCUS='LR,Award,Year' 4 C
RECORD COPY NAME='AC-LR-AWD-YR'
Award year in which the loan fee and interest rates may be used.
AC9Y0 LR_AWD_YR_YY FOCUS='LR,Award,Year,YY' 2
#AC983 LR_LOAN_TYPE FOCUS='LR,Loan,Type' 1
RECORD COPY NAME='AC-LR-LOAN-TYPE'
The type of loan to which the fee and interest rates apply.
DEFAULT: (BLANK)
VALUES: (BLANK) Not specified
P Direct PLUS Loan
S Direct Subsidized Loan
U Direct Unsubsidized Loan
AC984 LR_LOAN_FEE_RATE FOCUS='LR,Loan Fee,Rate' 4
RECORD COPY NAME='AC-LR-FEE'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 436
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 435
SEGMENT 019 Loan Rate Table SYSTEM CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AC984 LR_LOAN_FEE_RATE (CONT) Percent of loan to be paid as a loan fee for this type of loan
for this year. There is no assumed decimal so that 4 percent,
for example, would be coded as "4." or "4"; 4.5 percent would be
coded as "4.5" or "4.50".
AC985 LR_LOAN_REBATE_RATE FOCUS='LR,Loan Rebate,Rate' 5
RECORD COPY NAME='AC-LR-REBATE'
Percent of loan to be paid as an interest rebate for this type of loan
for this year. There is no assumed decimal so that
1.5 percent would be coded as "1.5" or "1.50".
*Change log: 03/27/01 RE: SCT tos changes SIIBMB54(SIS054)
*
#AC986 LR_MNTDT FOCUS='Loan Rate,Mntdt' 8
RECORD COPY NAME='AC-LR-MAINT-DATE'
The date on which this Loan Rate Table entry was last updated.
It is system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 437
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 436
SEGMENT 010 Root Segment ADDRESS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AD002 STU_ID REFER TO AA002 FOR VALID VALUES. 9
FOCUS='Student,Number'
A unique number used to identify the student or other data base
entity throughout the system. The social security number or
social insurance number is typically used.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD009 FILLER_SCT_1 9
AD010 PERS_NUMBER_1 FOCUS='Pers,Number,1' 20
A phone number assigned to the student's fax machine, cell phone,
pager, business line, etc.
This number is stored and displayed exactly as entered.
- Enter an "x" to designate a phone number extension.
- Use parentheses, dashes, periods, or spaces as required for
domestic and international phone numbers.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD011 PERS_NUM_PREF_1 FOCUS='Pers,Num,Pref,1' 1 20
The preference for using this number to contact the student.
Enter a "1" for your top preference. Each value may be used only
once for any of the phone numbers associated with a student.
Check the phone preferences on Screen 3, if you receive a message
that the preference number is already in use.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
VALUES: (BLANK) No Preference
1 1st Preference
2 2nd Preference
3 3rd Preference
4 4th Preference
5 5th Preference
AD012 PERS_NUM_STAT_1 FOCUS='Pers,Num,Stat,1' 1 20
The status of this phone number.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
VALUES: A Active
D Disconnected
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 438
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 437
SEGMENT 010 Root Segment ADDRESS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AD012 PERS_NUM_STAT_1 (CONT)
N Not at this number
AD013 PERS_NUM_TYPE_1 FOCUS='Pers,Num,Type,1' 1 20
The type of number (phone, cell, pager, fax, etc).
*Change Log: 11/06/02 RE: SCT TOS SIIBMD09
* 03/17/03 RE: SCT TOS SIIBMD13
*
VALUES: B Business phone
C Cell phone
F Fax machine
P Pager
S School
T Teletype machine
AD020 PERS_NUMBER_2 FOCUS='Pers,Number,2' 20
A phone number assigned to the student's fax machine, cell phone,
pager, business line, etc.
This number is stored and displayed exactly as entered.
- Enter an "x" to designate a phone number extension.
- Use parentheses, dashes, periods, or spaces as required for
domestic and international phone numbers.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD021 PERS_NUM_PREF_2 REFER TO AD011 FOR VALID VALUES. 1
FOCUS='Pers,Num,Pref,2'
The preference for using this number to contact the student.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD022 PERS_NUM_STAT_2 REFER TO AD012 FOR VALID VALUES. 1
FOCUS='Pers,Num,Stat,2'
The status of this phone number.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD023 PERS_NUM_TYPE_2 REFER TO AD013 FOR VALID VALUES. 1
FOCUS='Pers,Num,Type,2'
The type of number (phone, cell, pager, fax, etc).
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 439
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 438
SEGMENT 010 Root Segment ADDRESS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AD030 PERS_NUMBER_3 FOCUS='Pers,Number,3' 20
A phone number assigned to the student's fax machine, cell phone,
pager, business line, etc.
This number is stored and displayed exactly as entered.
- Enter an "x" to designate a phone number extension.
- Use parentheses, dashes, periods, or spaces as required for
domestic and international phone numbers.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD031 PERS_NUM_PREF_3 REFER TO AD011 FOR VALID VALUES. 1
FOCUS='Pers,Num,Pref,3'
The preference for using this number to contact the student.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD032 PERS_NUM_STAT_3 REFER TO AD012 FOR VALID VALUES. 1
FOCUS='Pers,Num,Stat,3'
The status of this phone number.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD033 PERS_NUM_TYPE_3 REFER TO AD013 FOR VALID VALUES. 1
FOCUS='Pers,Num,Type,3'
The type of number (phone, cell, pager, fax, etc).
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD040 PERS_NUMBER_4 FOCUS='Pers,Number,4' 20
A phone number assigned to the student's fax machine, cell phone,
pager, business line, etc.
This number is stored and displayed exactly as entered.
- Enter an "x" to designate a phone number extension.
- Use parentheses, dashes, periods, or spaces as required for
domestic and international phone numbers.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD041 PERS_NUM_PREF_4 REFER TO AD011 FOR VALID VALUES. 1
FOCUS='Pers,Num,Pref,4'
The preference for using this number to contact the student.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 440
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 439
SEGMENT 010 Root Segment ADDRESS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AD041 PERS_NUM_PREF_4 (CONT) *Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD042 PERS_NUM_STAT_4 REFER TO AD012 FOR VALID VALUES. 1
FOCUS='Pers,Num,Stat,4'
The status of this phone number.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD043 PERS_NUM_TYPE_4 REFER TO AD013 FOR VALID VALUES. 1
FOCUS='Pers,Num,Type,4'
The type of number (phone, cell, pager, fax, etc).
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD050 PERS_NUMBER_5 FOCUS='Pers,Number,5' 20
A phone number assigned to the student's fax machine, cell phone,
pager, business line, etc.
This number is stored and displayed exactly as entered.
- Enter an "x" to designate a phone number extension.
- Use parentheses, dashes, periods, or spaces as required for
domestic and international phone numbers.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD051 PERS_NUM_PREF_5 REFER TO AD011 FOR VALID VALUES. 1
FOCUS='Pers,Num,Pref,5'
The preference for using this number to contact the student.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD052 PERS_NUM_STAT_5 REFER TO AD012 FOR VALID VALUES. 1
FOCUS='Pers,Num,Stat,5'
The status of this phone number.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD053 PERS_NUM_TYPE_5 REFER TO AD013 FOR VALID VALUES. 1
FOCUS='Pers,Num,Type,5'
The type of number (phone, cell, pager, fax, etc).
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 441
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 440
SEGMENT 010 Root Segment ADDRESS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AD110 EMAIL_1 FOCUS='Email,1' 50
The student's e-mail address.
You can enter an e-mail address on multiple screens, but an e-mail
address can only be deleted on the Student Electronic Access
Screen (010).
The address must contain an "@". The following is a list of other
valid characters: alpha characters, numbers, a double quote, "-", "_",
"#", "%", "&", "/", "@", ".", ",", "!", "$", "*", "+", "=", "?", "^",
"'", "{", "}", "|", and "~".
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD111 EMA_PREF_1 FOCUS='Ema,Pref,1' 1 20
The student's preference for using this e-mail address.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
VALUES: (BLANK) No Preference
1 1st Preference
2 2nd Preference
3 3rd Preference
4 4th Preference
5 5th Preference
AD112 EMA_STAT_1 FOCUS='Ema,Stat,1' 1 20
The status of this e-mail address.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
VALUES: A Active
N Not at this address
R Email returned
AD113 EMA_TYPE_1 FOCUS='Ema,Type,1' 1 15
The type of e-mail address.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
* 03/17/03 RE SCT TOS SIIBMD33
*
VALUES: B Business
C College
H Home
P Personal
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 442
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 441
SEGMENT 010 Root Segment ADDRESS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AD113 EMA_TYPE_1 (CONT)
U University
AD120 EMAIL_2 FOCUS='Email,2' 50
The student's e-mail address.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD121 EMA_PREF_2 REFER TO AD111 FOR VALID VALUES. 1
FOCUS='Ema,Pref,2'
The preference for using this e-mail address to contact the student.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD122 EMA_STAT_2 REFER TO AD112 FOR VALID VALUES. 1
FOCUS='Ema,Stat,2'
The status of this e-mail address.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD123 EMA_TYPE_2 REFER TO AD113 FOR VALID VALUES. 1
FOCUS='Ema,Type,2'
The type of e-mail address.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD130 EMAIL_3 FOCUS='Email,3' 50
The student's e-mail address.
AD131 EMA_PREF_3 REFER TO AD111 FOR VALID VALUES. 1
FOCUS='Ema,Pref,3'
The preference for using this e-mail address to contact the student.
AD132 EMA_STAT_3 REFER TO AD112 FOR VALID VALUES. 1
FOCUS='Ema,Stat,3'
The status of this e-mail address.
AD133 EMA_TYPE_3 REFER TO AD113 FOR VALID VALUES. 1
FOCUS='Ema,Type,3'
The type of e-mail address.
AD140 EMAIL_4 FOCUS='Email,4' 50
The student's e-mail address.
DATE RUN 04/08/03 Auburn University REPORT PAGE 443
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 442
SEGMENT 010 Root Segment ADDRESS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AD141 EMA_PREF_4 REFER TO AD111 FOR VALID VALUES. 1
FOCUS='Ema,Pref,4'
The preference for using this e-mail to contact the student.
AD142 EMA_STAT_4 REFER TO AD112 FOR VALID VALUES. 1
FOCUS='Ema,Stat,4'
The status of this e-mail address.
AD143 EMA_TYPE_4 REFER TO AD113 FOR VALID VALUES. 1
FOCUS='Pers,Ema,Type,4'
The type of e-mail address.
AD150 EMAIL_5 FOCUS='Email,5' 50
The student's e-mail address.
AD151 EMA_PREF_5 REFER TO AD111 FOR VALID VALUES. 1
FOCUS='Ema,Pref,5'
The preference for using this e-mail address to contact the student.
AD152 EMA_STAT_5 REFER TO AD112 FOR VALID VALUES. 1
FOCUS='Ema,Stat,5'
The status of this e-mail address.
AD153 EMA_TYPE_5 REFER TO AD113 FOR VALID VALUES. 1
FOCUS='Ema,Type,5'
The type of e-mail address.
AD160 PERS_WEB_PAGE FOCUS='Pers,Web,Page' 50
A personal web page address.
AD161 PERS_WEB_STAT FOCUS='Pers,Web,Stat' 1 25
The status of this web page address.
VALUES: A Active
I Invalid page (not found)
N Not student's web page (another page was found at
this address)
AD162 FILLER_SCT_2 36
AD170 FILLER_USER 25
#AD180 ADDRESS_CTR FOCUS='Addr,Ctr' 3
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 444
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 443
SEGMENT 010 Root Segment ADDRESS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AD180 ADDRESS_CTR (CONT) System-maintained. The number of active address segments
present for the student.
DATE RUN 04/08/03 Auburn University REPORT PAGE 445
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 444
SEGMENT 020 Address Segment ADDRESS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AD205 DELETE_FLAG_ADDRESS FOCUS='Addr,Del' 1
A flag used to delete an address from the student's record.
VALUES: (BLANK) Do not delete address
D Delete address
AD210 ADDRESS_NUMBER ADDNM FOCUS='Addr,Num' 2
A system-supplied number that uniquely identifies the address
on the student's record. Up to fourteen different addresses can be
stored on the student's record.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
RANGES: 01-14
VALUES: 99 Used in Data Collect to add an address
AD215 ADDR_TYPE_1 ADDT1 FOCUS='Addr,Type 1' 1 36
A code indicating how the address is to be used. An address
can have up to five different uses.
To enter a Special address, use Street Line 1 for the addressee
name and Street Line 2 for the street address.
*
* Change Log: 10/07/97 RP Mailing Address Added
* 01/20/99 RG SCT TOS SIIBM902 (SIP989)
* 10/16/01 RE SCT TOS SIIBMC18 (SIS018)
* 11/06/02 RE SCT TOS SIIBMD09
* 11/20/02 RE Changed Temporary to have a value of 3
* 01/23/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: (BLANK) Not specified
P Permanent
B Billing
L Local
N NOK/Guardian 1
K NOK/Guardian 2
G Grades
S Special
U User
T Tax (W-9S)
1 Most recent previous legal residence
2 Prior legal residence
3 Temporary
E Emergency Contact 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 446
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 445
SEGMENT 020 Address Segment ADDRESS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AD215 ADDR_TYPE_1 (CONT)
C Emergency Contact 2
A SEVIS US Address
D SEVIS Dependent
F SEVIS Foreign Address
M Mailing
AD220 ADDR_TYPE_2 ADDT2 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Type 2'
AD225 ADDR_TYPE_3 ADDT3 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Type 3'
AD230 ADDR_TYPE_4 ADDT4 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Type 4'
AD235 ADDR_TYPE_5 ADDT5 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Type 5'
AD240 STREET_1 ADDS1 FOCUS='Addr Street 1' 32
The house number, apartment number, box number, street, or
rural route, entered in upper/lower case. If necessary, this
can be continued on Street Line 2.
AD245 STREET_2 ADDS2 FOCUS='Addr Street 2' 32
Used when needed as a continuation of Street Line 1. This data
should be entered in upper/lower case.
AD250 CITY ADDCT FOCUS='Addr City' 20
City or post office name. If the U.S. city name is longer than
20 characters, use the standard post office abbreviation which
is found in the post office directory. This data should be
entered in upper/lower case.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD255 STATE ADDST REFER TO A 064 FOR VALID VALUES. 2
FOCUS='Addr,State'
Standard, two-letter abbreviation for the U.S. state or Canadian
province as specified by the post office.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 447
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 446
SEGMENT 020 Address Segment ADDRESS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AD257 PROVINCE ADDPR FOCUS='Addr Province' 20
The region designated in an international address, which may be
referred to as a province, county, territory or state. (For Canadian
provinces, enter the abbreviation in the State field instead of using
this field.)
The region name may be entered in mixed case.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
* 03/17/03 RE SCT TOS SIIBMD33
*
AD260 ZIP_CODE_INTNTL ADDIN FOCUS='Addr Zip Intntl' 15
Zip/Postal code.
For U.S. addresses, a 12-digit Zip Code can be used to store the
numbers necessary for Delivery Point Barcoding. The format of the
Zip Code field in U.S. addresses is xxxxx-xxxxxxx. A dash is not
required for Zip Codes longer than 5 digits, but will be inserted
when the Zip Code is saved to the file. You will not be able to enter
more than 12 characters.
Enter Canadian Postal Codes using the the following format: X9X 9X9.
Other international postal codes are stored and displayed exactly
as entered.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD26A ZIP_CODE_DPBC ADDDP FOCUS='Addr Zip DPBC' 13
The full U.S. Zip Code, including dash and bar code. Used only
for U.S. addresses.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD261 ZIP_CODE ADDZP FOCUS='Addr Zip' 10
The nine digit U.S. Zip Code with dash. Used only for U.S. addresses.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD262 ZIP_BAR_CODE ADDBC FOCUS='Addr Zip Bar Code' 3
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 448
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 447
SEGMENT 020 Address Segment ADDRESS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AD262 ZIP_BAR_CODE (CONT) U.S. Zip Delivery Point Bar Code (DPBC). Used only for U.S.
addresses.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD263 COUNTRY ADDCN REFER TO A 065 FOR VALID VALUES. 2
FOCUS='Addr,Cntry'
The code used to designate the address country. The values defined
in the Country Code table (A 065) are used for addresses, citizenship,
and the residency country fields.
The values delivered by SCT are based on the US Commerce Department
FIPS 10-4 values defined for SEVIS (the INS Student and Exchange
Visitor Information System). The translations associated with
these codes are the country names required by the USPS (United States
Postal Service), since the translated values are used for mailing.
Although any of the defined codes may be used for citizenship and
residency fields, special considerations regarding use of Country
names in addresses should be noted:
- If a code in parenthesis follows a Country name, the postal service
for that country is maintained by the country whose code is in
parenthesis. In those cases, the Country name should not be used on
addresses - use the Country code listed after the Country name for
addresses for that country. For example, mail to Monaco should be
assigned FR (FRANCE) as the Country value, since mail delivery to
Monaco is provided by France. It is entered in the DBD as: MONACO (FR).
- Postal service for territories and possessions of the US/UN is
maintained by the US. These situations are listed in the DBD with US
following the Country name, for example - BAKER ISLAND (US). If
the area has been assigned a US State value, that will also be
indicated - for example, AMERICAN SAMOA (US STATE: AS). In these
cases, US should be assigned as the Country value. If a State value
is indicated, assign that value for the State. Consequently the
addresses will be formatted correctly as domestic US mail in SIS
output.
- Special addressing instructions are included as required in comments
beneath the Country value.
*Change Log: 03/17/03 RE: SCT TOS SIIBMD33
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 449
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 448
SEGMENT 020 Address Segment ADDRESS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AD264 ROUTE ADDCR FOCUS='Addr Route' 4
Postal carrier route.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD265 PHONE ADDPN FOCUS='Addr Phone' 20
Enter U.S. and Canadian phone numbers using the 3-digit area code,
3-digit exchange, and four-digit subscriber number. If the area code
is omitted, the system supplies 000. The system also inserts hyphens
if none are entered.
International telephone numbers are composed of the country code, city
code and local number. They are stored and displayed exactly as
entered. You may enter parentheses, dashes, periods, or spaces as
required.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD26B PHONE_PREF REFER TO AD011 FOR VALID VALUES. 1
FOCUS='Phone,Pref'
The preference for using this phone number to contact the student.
Enter a "1" for your top preference. Each value may be used only
once for any of the phone numbers associated with a student. If you
receive a message that the value you entered is already in use, check
both the Student Phone Numbers Screen (020) and the All Addresses
Screen (003) to view all of the phone numbers for a student.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD26C PHONE_STAT REFER TO AD012 FOR VALID VALUES. 1
FOCUS='Phone,Stat'
The status of using this phone number.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD26D ADDR_STAT FOCUS='Addr,Stat' 1 20
The status of this address.
This value will default to Active (A), if a value is not entered.
NOTE: If you make a change to a non-active address, the Address Status
will default to Active. If you want the address to retain its
non-active status, you will need to change it back to an N or R.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 450
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 449
SEGMENT 020 Address Segment ADDRESS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AD26D ADDR_STAT (CONT) *Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
VALUES: A Active
N Not at this address
R Mail returned
AD268 AD_BEGINDT FOCUS='Addr,Begin,Date' 8
Begin date of residence at this address (mmddyyyy).
For Address Types M, 1, and 2 both Begin and End dates are required.
For all other Address Types, you can enter either the Begin Date, the
End Date or both.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD269 AD_ENDDT FOCUS='Addr,End,Date' 8
End date of residence at this address (mmddyyyy).
For Address Types M, 1, and 2 both Begin and End dates are required.
For all other Address Types, you can enter either the Begin Date, the
End Date or both.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AD270 FILLER_SCT 20
AD280 FILLER_USER_2 20
#AD295 OPER_ID FOCUS='Addr,Maint,OPID' 4
System-maintained. The ID of the operator who last updated the
record.
#AD299 AD_MNTDT FOCUS='Addr,Maint,Date' 8
System-maintained. The date on which the record was last
updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 451
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 450
SEGMENT 010 School Index Record SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI001 DELETE_BYTE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='AI,Del'
This field is used to delete a School Index record from the
School Index File.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
#AI010 INSTITUTION SIFID FOCUS='School,Code' 7
RANGES: 0000001-9999999
A seven-digit number that uniquely identifies this institution
in the School Index. The School Index contains information
about all secondary schools, colleges, corporations, libraries
and other institutions with which your school has student-
related communications.
Conventions for assigning School Codes must follow ACT and/or
ETS conventions if your institution uses the Tape Interface
Program (ABA180) to load schools to the Index; otherwise,
conventions for assigning School Codes are established by your
institution at system implementation. A sample coding scheme:
High School Identifier - - - - - - - "0" + 6 digit ETS code
College Identifier - - - - - - - - - "1" + 6 digit FICE code
Foreign Medical Schools Identifier - "2" + 3 digit AMCAS code
Law School Identifier - - - - - - - "3" + 4 digit code defined
by the institution.
AI015 INSTIT_NAME SINAM FOCUS='School Name' 32
The institution name to appear on screens and reports.
AI020 INSTIT_LEVEL TYPE FOCUS='Inst,Type' 2 30
A code indicating the type of mailing your school performs for
this institution. If the first character is not H, C or A, the
school will not be included in a school search.
DEFAULT: H
VALUES: A Agency - No Mailing
H High School - Minimal Mailing
HC High School - Catalog Mailing
HR High School - Maximal Mailing
C College - Minimal Mailing
CC College - Catalog Mailing
CR College - Maximal Mailing
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 452
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 451
SEGMENT 010 School Index Record SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI020 INSTIT_LEVEL (CONT)
L Library - Minimal Mailing
LC Library - Catalog Mailing
LR Library - Maximal Mailing
I Industrial - Minimal Mailing
IC Industrial - Catalog Mailing
IR Industrial - Maximal Mailing
AI022 ACCREDIDATION FOCUS='Accred' 1
A code indicating whether this institution is an accredited
school.
DEFAULT: (BLANK)
VALUES: (BLANK) School is accredited
C Candidate for accreditation
N School is not accredited
AI025 INACTIVE_FLAG SACTV FOCUS='Inact,Flag' 1
A code that indicates if school is inactive or closed.
DEFAULT: (BLANK)
VALUES: (BLANK) School is active
I School is inactive
AI030 AI_PHONE SIPHN FOCUS='School,Phone' 10
The telephone number for this institution. Enter the area code,
exchange, and four-digit subscriber number. The phone number is
stored as a ten-digit number with no hyphens, e.g., 7162886900.
AI035 COUNTY_CODE SCNTY REFER TO A 063 FOR VALID VALUES. 3
FOCUS='School,County'
AI040 INSTIT_STREET SISTR FOCUS='School Street' 32
The street address to be used for mailings to this institution.
AI045 INSTIT_CITY SICTY FOCUS='School City' 20
City or post office name. If the city name is longer than
20 characters, use the standard post office abbreviation which
is found in the Post Office Directory.
AI050 INSTIT_STATE SISTA FOCUS='School,State' 2 24
Table of standard US State and Canadian Province abbreviations
specified by the US Post Office and Canada Post. If the institution
is in a country other than US or Canada, enter XX - Foreign.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 453
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 452
SEGMENT 010 School Index Record SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI050 INSTIT_STATE (CONT) *
The blank value is required by the system and must remain as defined.
VALUES: (BLANK) Not specified
AL ALABAMA
AK ALASKA
AS AMERICAN SAMOA
AZ ARIZONA
AR ARKANSAS
CA CALIFORNIA
CO COLORADO
CT CONNECTICUT
DE DELAWARE
DC DISTRICT OF COLUMBIA
FM FEDERAL STATES OF MICRONESIA
FL FLORIDA
GA GEORGIA
GU GUAM
HI HAWAII
ID IDAHO
IL ILLINOIS
IN INDIANA
IA IOWA
KS KANSAS
KY KENTUCKY
LA LOUISIANA
ME MAINE
MH MARSHALL ISLANDS
MD MARYLAND
MA MASSACHUSETTS
MI MICHIGAN
MN MINNESOTA
MS MISSISSIPPI
MO MISSOURI
MT MONTANA
NE NEBRASKA
NV NEVADA
NH NEW HAMPSHIRE
NJ NEW JERSEY
NM NEW MEXICO
NY NEW YORK
NC NORTH CAROLINA
ND NORTH DAKOTA
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 454
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 453
SEGMENT 010 School Index Record SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI050 INSTIT_STATE (CONT)
MP NORTHERN MARIANA ISLANDS
OH OHIO
OK OKLAHOMA
OR OREGON
PW PALAU
PA PENNSYLVANIA
PR PUERTO RICO
RI RHODE ISLAND
SC SOUTH CAROLINA
SD SOUTH DAKOTA
TN TENNESSEE
TX TEXAS
UT UTAH
VT VERMONT
VI VIRGIN ISLANDS
VA VIRGINIA
WA WASHINGTON
WV WEST VIRGINIA
WI WISCONSIN
WY WYOMING
AA ARMED FORCES THE AMERICAS
AE ARMED FORCES EUROPE
AP ARMED FORCES PACIFIC
AB ALBERTA
BC BRITISH COLUMBIA
MB MANITOBA
NB NEW BRUNSWICK
NF NEWFOUNDLAND AND LABRADOR
NT NORTHWEST TERRITORIES
NS NOVA SCOTIA
NU NUNAVUT
ON ONTARIO
PE PRINCE EDWARD ISLAND
QC QUEBEC
SK SASKATCHEWAN
YT YUKON TERRITORY
XX FOREIGN
AI055 INSTIT_ZIP_CODE SIZIP FOCUS='School,Zip' 9
Postal Zip Code.
AI060 COUNTRY SICRY REFER TO A 065 FOR VALID VALUES. 2 25
DATE RUN 04/08/03 Auburn University REPORT PAGE 455
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 454
SEGMENT 010 School Index Record SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='School,Cntry'
For an address outside the country, the code for the country.
The standard U.S. Department of Commerce two-letter abbreviation
should be used.
AI063 SCHOOL_TYPE SITYP FOCUS='School,Type' 1 15
A code identifying the type of school, if the institution is a
school.
*Change Log: 12/11/02 PB Req#8444 add 7 HS value
*
VALUES: (BLANK) Unknown (default)
For High Schools:
1 Public
2 Private
3 Parochial
4 College Prep
5 Independent
6 Other
7 Home School Association
For Colleges:
F Public 4 year
T Public 2 year
V Private 4 year
R Private 2 year
AI065 CONTACT_NAME FOCUS='Contact Name' 32
The name of the person to whom mailings from your school
should be addressed. Enter the name exactly as it should
be printed for mailings.
AI070 CONTACT_SALU REFER TO AA008 FOR VALID VALUES. 4
FOCUS='Contact,Salut'
The salutation to be used on any letters generated to the
contact from your school.
AI075 CONTACT_TITLE FOCUS='Contact Title' 25
The title to be printed on communication to the institution
contact person.
AI080 AI_FICE_CODE FOCUS='FICE Code' 7
A number assigned by the Federal government to identify a
college or university.
DATE RUN 04/08/03 Auburn University REPORT PAGE 456
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 455
SEGMENT 010 School Index Record SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI085 SEARCH_NAME_SORT FOCUS='Search Name' 16
Sort name for name search routine.
AI090 ACCREDITING_BODY FOCUS='Accred,Body' 5 20
Organization that has accredited this institution.
*Change log: 05/01/00 RE: Added all values per Req#6886
* Added translation length too
*
VALUES: M Middle States Assn.
EH New England Assn.
EV New England (Tech.)
NH North Central Assn.
NW Northwest Assn.
SC Southern Assn.
WC Western Assn.
WJ Western (Jr. Coll.)
AI095 ADMISSIONS_REP FOCUS='Adm,Rep' 3
A code that identifies the representative or Admission Officer
at your school who is the primary contact for this institution.
AI100 MARKET_CODE FOCUS='Market,Code' 5
A number assigned to a market area as defined by the institution.
AI105 CATALOGS_TO_SEND FOCUS='Num,of,Catg' 3
Number of catalogs to send with regular mailing.
AI110 CONTACT_EXTENSION FOCUS='Contact,Phone,Ext' 4
Telephone extension of contact person at this institution.
AI112 HS_GRD_CALC_RULE REFER TO AC83D FOR VALID VALUES. 2
FOCUS='AI,Calc,Rule'
Pertains to a high school only. The basis upon which this
high school caculates grades.
*
* Change Log: 03/04/98 RP Default of "N1" set
*
DEFAULT: N1 Numeric 100 - 060, lowest passing grade is 06
AI115 INSTIT_STREET2 SIST2 FOCUS='School Street2' 32
The second street address to be used for mailings to this institution.
DATE RUN 04/08/03 Auburn University REPORT PAGE 457
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 456
SEGMENT 010 School Index Record SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI120 FORGN_ADDR_IND SIFRI FOCUS='Forgn,Addr Ind' 1
This field indicates whether this is a Foreign address.
VALUES: (BLANK)
F Foreign Address
#AI121 ADDR_TAX_CTR FOCUS='Addr,Tax,Ctr' 3
System-maintained. The number of payer address segments.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
#AI122 MEDIA_CTR FOCUS='Media,Ctr' 3
System-maintained. The number of payer magnetic media segments.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI125 SCT_FILLER_AI 16
AI185 USER_FILLER_AI 14
AI199 AI_MAINT_DT AIMNT FOCUS='School,Maint,Date' 8
System-maintained. The date on which this School Index record
was last updated.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 458
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 457
SEGMENT 020 Payer Address Record SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI200 ADDRESS_PREF_1098T FOCUS='Address,Preferences,1098T' 10
RECORD COPY NAME='AI-1098T-ADDRESS-PREF.
The address type preference order for selecting addresses to be
used for 1098-T reporting.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
* 12/11/01 PB SCT TOS SIIBMC34 (SIS034)
*
AI201 PA_PREF_01 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='1098T Addr,Pref 1'
RECORD COPY NAME='AI-PA-PREF-01'
The address type preference order for selecting addresses to be
used for 1098-T reporting.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI202 PA_PREF_02 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='1098T Addr,Pref 2'
RECORD COPY NAME='AI-PA-PREF-02'
The address type preference order for selecting addresses to be
used for 1098-T reporting.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI203 PA_PREF_03 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='1098T Addr,Pref 3'
RECORD COPY NAME='AI-PA-PREF-03'
The address type preference order for selecting addresses to be
used for 1098-T reporting.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI204 PA_PREF_04 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='1098T Addr,Pref 4'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 459
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 458
SEGMENT 020 Payer Address Record SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI204 PA_PREF_04 (CONT) RECORD COPY NAME='AI-PA-PREF-04'
The address type preference order for selecting addresses to be
used for 1098-T reporting.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI205 PA_PREF_05 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='1098T Addr,Pref 5'
RECORD COPY NAME='AI-PA-PREF-05'
The address type preference order for selecting addresses to be
used for 1098-T reporting.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI206 PA_PREF_06 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='1098T Addr,Pref 6'
RECORD COPY NAME='AI-PA-PREF-06'
The address type preference order for selecting addresses to be
used for 1098-T reporting.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI207 PA_PREF_07 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='1098T Addr,Pref 7'
RECORD COPY NAME='AI-PA-PREF-07'
The address type preference order for selecting addresses to be
used for 1098-T reporting.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI208 PA_PREF_08 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='1098T Addr,Pref 8'
RECORD COPY NAME='AI-PA-PREF-08'
The address type preference order for selecting addresses to be
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 460
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 459
SEGMENT 020 Payer Address Record SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI208 PA_PREF_08 (CONT) used for 1098-T reporting.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI209 PA_PREF_09 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='1098T Addr,Pref 9'
RECORD COPY NAME='AI-PA-PREF-09'
The address type preference order for selecting addresses to be
used for 1098-T reporting.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI210 PA_PREF_10 REFER TO AD215 FOR VALID VALUES. 1
FOCUS='1098T Addr,Pref 10'
RECORD COPY NAME='AI-PA-PREF-10'
The address type preference order for selecting addresses to be
used for 1098-T reporting.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI211 PA_NAME_1 FOCUS='Payer,Name 1' 40
RECORD COPY NAME='AI-PA-NAME-1'
The name of the educational institution receiving tuition payments.
Can be continued on payer name 2 if transfer agent indicator is a zero.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096) a zero.
* a zero.
AI212 PA_NAME_2 FOCUS='Payer,Name 2' 40
RECORD COPY NAME='AI-PA-NAME-2'
If the transfer agent indicator contains a "1" this field must contain
the name of the transfer agent (the enitity transmitting the magnetic
media/electronic file to the IRS). If the indicator is 0 this field may
be used to continue the institution name or remain blank.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 461
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 460
SEGMENT 020 Payer Address Record SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI213 PA_SHIP_ADDR FOCUS='Shipping,Address 1' 40
RECORD COPY NAME='AI-PA-SHIP-ADDR'
The street address of the payer. Include number, street, apartment or
suite number.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI214 PA_SHIP_ADDR2 FOCUS='Shipping,Address 2' 40
RECORD COPY NAME='AI-PA-SHIP-ADDR2'
Used when needed as a continuation of ship address 1.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI215 PA_CITY FOCUS='Payer,City' 40
RECORD COPY NAME='AI-PA-CITY'
The city, town or post office of the payer.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: AI216 - AI219 **
** Number of bytes reserved: 09 **
** First start position: 211 **
** **
******************************************************************
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096) **
* **
AI216 FILLER 9
AI220 PA_STATE FOCUS='Payer,State' 2
RECORD COPY NAME='AI-PA-STATE'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 462
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 461
SEGMENT 020 Payer Address Record SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI220 PA_STATE (CONT) The valid two-letter U.S. Postal service state abbreviation.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI221 PA_ZIP FOCUS='Payer,Zip' 9
RECORD COPY NAME='AI-PA-ZIP'
The valid nine digit U.S. Postal zip code. If only the first five
digits are known, use positions one through five.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI222 PA_CONTACT_NAME FOCUS='Inst,Contact Name' 27
RECORD COPY NAME='AI-PA-CONTACT-NAME'
The name of the person at the institution to whom the student/taxpayer
could direct questions.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI223 PA_CONTACT_PHONE FOCUS='Inst,Contact Phone' 27
RECORD COPY NAME='AI-PA-CONTACT-PHONE'
The phone number of the institution contact person.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI224 PA_TAX_ID FOCUS='Payer,Tax Id' 9
RECORD COPY NAME='AI-PA-TAX-ID'
The valid nine-digit taxpayer identification number assigned to the
payer institution by the IRS.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 463
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 462
SEGMENT 020 Payer Address Record SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI224 PA_TAX_ID (CONT) ** to be used in future maintenance releases. **
** **
** Data element IDs reserved: AI224 - AI299 **
** Number of bytes reserved: 107 **
** First start position: 294 **
** **
******************************************************************
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096) **
* **
AI225 FILLER 99
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI226 FILLER *Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096) 8
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 464
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 463
SEGMENT 030 Payer Magnetic Media SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI301 PM_AREA_CODE FOCUS='Payer,Area Code' 3
RECORD COPY NAME='AI-PM-AREA-CODE'
Three digit area code of the payer (institution).
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI302 PM_EXCHANGE FOCUS='Payer,Exchange' 3
RECORD COPY NAME='AI-PM-EXCHANGE'
The first three digits of the payer's (institution's) phone number.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096) er.
* er.
AI303 PM_PHONE_4_7 FOCUS='Payer,Phone 4-7' 4
RECORD COPY NAME='AI-PM-PHONE-4-7'
The last four digits of the payer's (institution's) phone number.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096) .
* .
AI304 PM_PHONE_EXT FOCUS='Payer,Phone Ext' 5
RECORD COPY NAME='AI-PM-PHONE-EXT'
Phone extension of the payer (institution).
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI305 PM_STATE_NUM FOCUS='Payer,State Num' 13
RECORD COPY NAME='AI-PM-STATE-NUM'
Unused for 1098-T processing.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 465
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 464
SEGMENT 030 Payer Magnetic Media SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI305 PM_STATE_NUM (CONT)
*
AI306 PM_US_ADDR_IND FOCUS='Payer,US Addr Ind' 1
RECORD COPY NAME='AI-PM-US-ADDR-IND'
A flag used to control the formatting of the U.S and non-U.S.
addresses. "Y" = A U.S. address.
The 1098-T form will display the first eighteen characters.
The payer/transmitter data report will display the first twenty
characters. The magnetic tape reports will contain all forty
characters. "N" = A non U.S. address.
Any form will truncate this field after thirty-three
characters. Magnetic tape reports will contain all forty characters.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
VALUES: Y A U.S. address
N A non U.S. address
AI307 PM_NAME_CNTL FOCUS='Payer,Name Cntl' 4
RECORD COPY NAME='AI-PM-NAME-CNTL'
Four character code obtained from the mail label on the 1099 package
sent by the IRS. If the payer name control is unknown, this field must
be left blank.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI308 PM_LAST_FILING_IND FOCUS='Payer,Last Filing,Indictor' 1
RECORD COPY NAME='AI-PM-LAST-FILING-IND'
Leave this field blank unless this is the last year your institution
will be filing 1098-T processing information under the payer name
indicated on screen 416. Place a "1" in this field if this is the last
year your institution will exist under this name.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
VALUES: (BLANK) Future filing years
1 Last filing year
AI309 PM_TRANS_TIN FOCUS='Payer,Trans Tin' 9
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 466
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 465
SEGMENT 030 Payer Magnetic Media SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI309 PM_TRANS_TIN (CONT) RECORD COPY NAME='AI-PM-TRANS-TIN'
Nine digit tax identification number of the enitity transmitting the
magnectic media/electronic file to the IRS. This may be an employee
identification number (EIN) or social security number (SSN).
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI310 PM_TRANS_CNTL_CODE FOCUS='Payer,Trans Cntl,Code' 5
RECORD COPY NAME='AI-PM-TRANS-CNTL-CODE'
Five character alpha/numeric transmitter control code assigned by the
IRS. Required in order to file data electronically with the IRS.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI311 PM_FRGN_ENTITY_IND FOCUS='Payer,Foreign,Entity' 1
RECORD COPY NAME='AI-PM-FOREIGN-ENTITY-IND'
A flag to indicate if the transmitter is a foreign entity.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
VALUES: (BLANK) Not foreign entity
1 Foreign entity
AI312 PM_TRANS_AGENT_IND FOCUS='Payer,Trans,Agent' 1
RECORD COPY NAME='AI-PM-TRANS-AGENT-IND'
If your institution will be using a transfer agent, place a "1" in
this field. *A "0" in this field will indicate you will not be using
a transfer agent. *You will indicate the name of the transfer agent
on the second payer name line on screen 416.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
* 01/16/01 RE SCT TOS SIIBMB29 (SIP029)
*
DEFAULT: 0
VALUES: 0 Not transfer agent
1 Transfer agent
AI313 PM_TRANS_NAME FOCUS='Payer,Trans Name' 80
RECORD COPY NAME='AI-PM-TRANS-NAME'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 467
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 466
SEGMENT 030 Payer Magnetic Media SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI313 PM_TRANS_NAME (CONT) The name of the entity transmitting the magnetic media/electronic file
to the IRS. All alpha characters must be upper case.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI314 PM_IRS_CNTCT_INST FOCUS='Payer,IRS,Inst Name' 80
RECORD COPY NAME='AI-PM-IRS-CONTACT-INST-NM'
This field is used differently based upon how your institution produces
1098-T Forms.
In-House Processing:
When using BBY720 to produce your own 1098-T Forms, use this field on
Screen 418 to enter the name of the institution whose data is being
sent to the IRS.
Outsourcing:
When using BBY725 to outsource the production of 1098-T Forms, use
this field on Screen 420 to enter the name of the institution whose
data is being sent to the IRS via an outside service provider. In
BBY725 processing, only the first 40 characters of this field are used.
*Change log: 01/17/01 RE SCT TOS SIIBMB29 (SIP029)
*
AI315 PM_IRS_CNTCT_ADDR FOCUS='Payer,IRS Addr' 40
RECORD COPY NAME='AI-PM-CONTACT-ADDR'
The mailing address to which the IRS could send correspondence or
return the media if there were problems in processing.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI316 PM_IRS_CNTCT_CITY FOCUS='Payer,IRS City' 40
RECORD COPY NAME='AI-PM-IRS-CONTACT-CITY'
The city, town or post office of the institution the IRS could contact.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096) ontact.
* ontact.
DATE RUN 04/08/03 Auburn University REPORT PAGE 468
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 467
SEGMENT 030 Payer Magnetic Media SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI317 PM_IRS_CNTCT_ST FOCUS='Payer,IRS State' 2
RECORD COPY NAME='AI-PM-IRS-CONTACT-STATE'
The valid two letter U.S. Postal service state abbreviation.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI318 PM_IRS_CNTCT_ZIP FOCUS='Payer,IRS Zip' 9
RECORD COPY NAME='AI-PM-IRS-CONTACT-ZIP'
The valid nine digit U.S. Postal zipcode. If only the first five digits
are known, use positions one through five.
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
AI319 PM_IRS_CNTCT_NAME FOCUS='Payer,IRS Name' 40
RECORD COPY NAME='AI-PM-IRS-CONTACT-NAME'
The name of the person the IRS could contact at the institution if the
IRS is unable to process the media.
IRS*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
IRS*
AI320 PM_IRS_CNTCT_PHONE FOCUS='Payer,IRS Phone' 15
RECORD COPY NAME='AI-PM-IRS-CONTACT-PHONE'
The phone number the IRS could use to reach the identified contact at
the insitutution. For example the phone number 304-263-8700 with an
extension of 52345 would be 304263870052345.
AI321 OPE_ID_INST FOCUS='OPE,ID,Inst' 6
The Office of Post-Secondary Education (OPE) ID Code associated with
the institution whose data is being sent to the IRS via an outside
service provider.
Change log: 01/17/01 RE SCT TOS SIIBMB29 (SIP029)
AI322 OPE_ID_CAMPUS FOCUS='OPE,ID,Campus' 2
Campus code of the OPE ID.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 469
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 468
SEGMENT 030 Payer Magnetic Media SCHOOL INDEX FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AI322 OPE_ID_CAMPUS (CONT) Change log: 01/17/01 RE SCT TOS SIIBMB29 (SIP029)
AI323 PM_IRS_CNTCT_EMAIL FOCUS='Payer,IRS Email' 35
RECORD COPY NAME='AI-PM-IRS-CONTACT-EMAIL'
The email address the IRS could use to reach the identified contact
at the institution.
*Change log: 12/11/02 RE: sct tos changes SIIBMD20
*
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: AI324 - AI999 **
** Number of bytes reserved: 01 **
** First start position: 400 **
** **
******************************************************************
AI324 FILLER 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 470
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 469
SEGMENT 010 JOB PARAMETER ROOT JOB PARAMETER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AJ001 DELETE_BYTE REFER TO AC100 FOR VALID VALUES. 1
FOCUS='AJ,Del'
This field is used to delete a record from the Job Parameter
File.
#AJ005 PGRM_ID FOCUS='Program,ID' 6
The ID of the SIS batch program run for this job.
#AJ010 JOB_ID FOCUS='Job ID' 8
A non-blank character string used to identify this particular
collection of run options for this program.
AJ015 JOB_DESC FOCUS='Job Description' 40
Brief text which identifies the unique characteristics of this
collection of run attributes.
AJ020 JCL_DATASET FOCUS='JCL Dataset' 32
The JCL for the job to be submitted for batch processing.
The user-specified parameter values will be inserted after the
//CARDFL DD statement in this member.
AJ022 COM_FILE_NAME FOCUS='.COM File Name' 32
The .COM file name to be used as the starting point for this
particular submission. The parameters and values will be
inserted after the RUN statement in this DCL member.
AJ023 PRINT_DIRECTORY FOCUS='Print Directory' 32
An alternate directory for routing the output reports for this
job. If not specified, all reports will be routed to the
$SIPRINT directory. This field is used by UNIX only.
Note that the DB2 column for this field is JCL_DATASET.
#AJ025 OPER_ID FOCUS='Oper,ID' 4
AJ026 REDEFINITION_GROUP FOCUS='Redefinition Group' 97
AJ027 JCL_JOBNAME FOCUS='Jobname' 8
Replacement data for $JOBNAME token in JCL member.
AJ028 UNIX_SCRIPT FOCUS='UNIX script' 8
The script that will be run for this job. This field is used
by UNIX only. Note that the DB2 column for this field is
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 471
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 470
SEGMENT 010 JOB PARAMETER ROOT JOB PARAMETER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AJ028 UNIX_SCRIPT (CONT) JCL_JOBNAME.
AJ030 JCL_CLASS FOCUS='Job,Class' 1
Replacement data for $CLASS token in JCL member.
DEFAULT: A JOB CLASS A
VALUES: A JOB CLASS A
Short jobs
B JOB CLASS B
Medium jobs
C JOB CLASS C
Long jobs
D JOB CLASS D
Maximum time allocated
AJ032 JCL_ORIGIN FOCUS='Originator' 20
Replacement data for $ORIG token in JCL member.
AJ035 JCL_DEST FOCUS='Destination' 13
Replacement data for $SYSOUT token in JCL member.
DEFAULT: * DEFAULT SYSOUT TO MSGCLASS
VALUES: * DEFAULT SYSOUT TO MSGCLASS
A SYSOUT CLASS A
S SYSOUT CLASS S
T SYSOUT CLASS T
X SYSOUT CLASS X
RANGES: R,DEST=RJE001-R,DEST=RJE
SYSOUT CLASS R
Specify DEST=RJEnnn where nnn is
the number of a remote printer.
AJ038 JCL_COPIES FOCUS='Copies' 2
Replacement data for $COPIES token in JCL member.
DEFAULT: 01
AJ040 JCL_USERID FOCUS='Userid' 8
Replacement data for $USERID token in JCL member.
AJ042 JCL_PASSWORD FOCUS='Password' 8
Replacement data for $PASSWORD token in JCL member.
AJ044 JCL_ACCOUNT FOCUS='JCL Account' 15
Replacement data for $ACCOUNT token in JCL member.
DATE RUN 04/08/03 Auburn University REPORT PAGE 472
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 471
SEGMENT 010 JOB PARAMETER ROOT JOB PARAMETER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AJ050 AFTER_TIME FOCUS='After Time' 20
Data for the /AFTER qualifier for the SUBMIT command.
Only absolute time combinations are allowed. Leaving
this field blank will result in immediate submission.
AJ052 LOG_FILE_NAME FOCUS='Log File Name' 32
Data for the /LOG qualifier for the SUBMIT command. Leaving
this filed blank will result in a .LOG file name that is the
same as the .COM file name.
AJ054 JOB_NAME_2 FOCUS='JJob Name 2' 15
Data for the /NAME qualifier for the SUBMIT command.
AJ056 PRINTER_QUEUE FOCUS='Printer Queue' 15
Data for the /PRINTER qualifier for the SUBMIT command.
DEFAULT: NONE DEFAULT TO NONE
AJ058 BATCH_QUEUE FOCUS='Batch Queue' 15
Data for the /QUEUE qualifier for the SUBMIT command.
DEFAULT: SYS$BATCH DEFAULT TO SYS$BATCH
AJ060 JOB_HOLD_FLAG FOCUS='Job,Hld,Flg' 1
Indicates whether job will be placed in hold state
after submission. If so, it will need to be explicitly
released by the operator. Equivalent to the /HOLD qualifier.
DEFAULT: N DEFAULT TO /NOHOLD
VALUES: Y /HOLD
Hold for later release by operator
N /NOHOLD
Submit without hold
AJ062 LOG_FILE_KEEP_FLAG FOCUS='Log,File,Keep,Flag' 1
Indicates whether the .LOG file will be kept after printing.
Equivalent to the /KEEP qualifier.
DEFAULT: Y DEFAULT TO /KEEP
VALUES: Y /KEEP
Retain the copy of the log file.
N /NOKEEP
Delete the copy of the log file.
AJ064 NOTIFY_FLAG FOCUS='Not,Flg' 1
Indicates whether the user should be notified upon job
completion. Equivalent to the /NOTIFY qualifier.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 473
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 472
SEGMENT 010 JOB PARAMETER ROOT JOB PARAMETER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AJ064 NOTIFY_FLAG (CONT)
DEFAULT: Y DEFAULT TO /NOTIFY
VALUES: Y /NOTIFY
Inform the user upon job completion
N /NONOTIFY
Do not inform the user upon job completion
AJ066 PRIORITY_INDICATOR FOCUS='Pri,Ind' 1
Indicates the priority of this job. Equivalent to the /PRIORITY
qualifier.
DEFAULT: 3 DEFAULT TO PRIORITY 3
VALUES: 1 PRIORITY 1
2 PRIORITY 2
3 PRIORITY 3
4 PRIORITY 4
5 PRIORITY 5
6 PRIORITY 6
7 PRIORITY 7
8 PRIORITY 8
9 PRIORITY 9
AJ068 RESTART_FLAG FOCUS='Restart,Flag' 1
Indicates whether this job should automatically be restarted
after a system failure or a requeue operation. Equivalent
to the /RESTART qualifier.
DEFAULT: N DEFAULT TO /NORESTART
VALUES: Y /RESTART
Restart job upon requeue or system failure
N /NORESTART
Do not restart the job
AJ090 FILLER 1
#AJ093 KEYWORD_CNTR FOCUS='Keyword,Counter' 3
#AJ094 VALUES_CNTR FOCUS='Value, Ctr' 3
#AJ095 EXTRA_DATA_CNTR FOCUS='Extra,Data,Ctr' 3
#AJ099 AJ_MNTDT FOCUS='AJ Maint,Date' 8
System-maintained. The date on which this Job Parameter record
was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 474
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 473
SEGMENT 020 JOB KEYWORDS JOB PARAMETER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AJ205 JOB_KEYWORD FOCUS='Keyword' 9
DATE RUN 04/08/03 Auburn University REPORT PAGE 475
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 474
SEGMENT 030 JOB PARAMETER VALUES JOB PARAMETER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AJ305 PARM_VALUE_1 FOCUS='Parm Value 1' 4
#AJ306 PARM_VALUE_2 FOCUS='Parm Value 2' 1
#AJ307 PARM_VALUE_3 FOCUS='Parm Value 3' 4
#AJ308 PARM_VALUE_4 FOCUS='Parm Value 4' 7
DATE RUN 04/08/03 Auburn University REPORT PAGE 476
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 475
SEGMENT 040 LONG VALUES JOB PARAMETER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AJ405 LONG_VALUE_1 FOCUS='Long Value 1' 35
#AJ410 LONG_VALUE_2 FOCUS='Long Value 2' 35
#AJ415 LONG_VALUE_3 FOCUS='Long value 3' 35
#AJ420 DATA_RECORD_1 FOCUS='AJ Data Record 1' 40
#AJ425 DATA_RECORD_2 FOCUS='AJ Data Record 2' 40
* Change Log: 01/20/99 RG SCT TOS SIIBM902 (SIP989)
DATE RUN 04/08/03 Auburn University REPORT PAGE 477
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 476
SEGMENT 000 GENERAL SEGMENT FORM STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM001 DELETE_FLAG FOCUS='AM,Del' 1
This flag is used to delete a segment from the Student
Miscellaneous File.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
VALUES: (BLANK) Do not delete segment
D Delete segment
#AM005 STUDENT_NUMBER FOCUS='Student,Number' 9
A unique number used to identify the student or other data base
entity throughout the system. The social security number or
social insurance number is typically used.
#AM007 SEGMENT_NUMBER FOCUS='Seg,Num' 3
A number identifying the type of record in the Student
Miscellaneous File.
*Change log: 04/12/01 PB: SCT tos changes SIIBMB61(SIS061)
* 01/23/03 RE: SCT TOS CHANGES FOR SIIBMD21
* 03/17/03 RE: SCT TOS CHANGES FOR SIIBMD33
*
VALUES: 010 Hold/Comment Segment
020 Immunization Segment
030 Transcript Log Segment
040 Grade Change Segment
050 Registration Audit Segment
060 Admission Decision Change Segment
070 Enrollment Certification Log Segment
080 E-Mail Address Segment
090 Tax Refund 1098-T History Segment
100 Emergency and Next-of-Kin Contacts
110 Personal References
120 Employment History
130 International Student/EV/Dependents
140 SEVIS Student Program Data
150 SEVIS Student Tracking Data
160 SEVIS Student Financial Data
170 SEVIS Exchange Visitor Program Data
180 SEVIS Exchange Visitor Tracking Data
190 SEVIS Exchange Visitor Financial Data
200 SEVIS Student Dependents
210 SEVIS Exchange Visitor Dependents
DATE RUN 04/08/03 Auburn University REPORT PAGE 478
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 477
SEGMENT 000 GENERAL SEGMENT FORM STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM010 KEY_SUFFIX FOCUS='Key Suffix' 18
DATE RUN 04/08/03 Auburn University REPORT PAGE 479
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 478
SEGMENT 010 Hold/Comment STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM101 DELETE_HOLD_COMMENT REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Del,Hold,Comm'
A flag used to remove a processing hold or a general comment
completely from the student's record.
#AM105 STU_ID FOCUS='Student,Number' 9
A unique number used to identify the student throughout the
system. The social security number or social insurance
number typically is used.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
#AM107 SEGMENT_NUMBER FOCUS='Seg,Hld' 3
DEFAULT: 010 Hold/Comment
#AM110 HOLD_COMMENT_KEY FOCUS='Hold Comment Key' 1 30
A code indicating whether this is a general comment or a
type of processing hold.
*
* Change Log: 07/10/98 PB Deleted "F" value
* 09/14/98 PB Deleted "M" value
* 01/23/03 RE SCT TOS CHANGES FOR SIIBMD21(SEVIS)
*
VALUES: A Admission Hold
G General Comment
H Housing Hold
R Registration Hold
T Transcript Hold
S SEVIS System Comment (may not be updated or delete
V SEVIS Administrator Comment
#AM111 SEVIS_COMMENT_KEY FOCUS='SEVIS Comment Key' 1 30
A code indicating whether this comment was entered for SEVIS.
*Change Log: 03/17/03 RE: SCT TOS SIIBMD33
*
VALUES: #S SEVIS System Comment (may not be updated or delete
V SEVIS Administrator Comment
#AM112 HOLD_ENTRY_DATE_CMPL FOCUS='Hld Entry,Dt Compl' 8
Complement of date used for retrieval as Last-in Last-out 0003
#AM114 HOLD_ENTRY_TIME_CMPL FOCUS='Hld Entry,Time Compl' 6
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 480
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 479
SEGMENT 010 Hold/Comment STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM114 HOLD_ENTRY_TIME_CMPL(CONT) Complement of time used for retrieval as Last-in Last-out 0003
#AM119 AM_MNTDT FOCUS='Am Maint,Date' 8
System-maintained. The date on which this hold or comment was
last updated.
AM120 RESTRICTION FOCUS='Hold,Restrict' 1
Restriction on viewing this Hold/Comment.
* Change Log: 09/19/99 RG Special Req#6556
DEFAULT: P Private use - viewed by only the entry office
VALUES: G General use - no restrictions
P Private use - viewed by only the entry office
AM122 ENTRY_OFFICE REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Entry,Office'
System-maintained. The Department Code from the entry
operator's Security Profile, which identifies the office that
entered the hold or comment.
AM124 HOLD_EFF_DATE FOCUS='Hold,Eff Date' 8
System-maintained. The date on which the hold or comment was 0003
entered.
AM126 REVIEW_DT FOCUS='Review,date' 8
Date by which this comment should be reviewed.
AM128 HOLD_COMMENT_TEXT1 FOCUS='Hold Comment Text 1' 60
Line 1 of the user supplied text of the general comment or text
that pertains to the processing hold.
AM129 HOLD_COMMENT_TEXT2 FOCUS='Hold Comment Text 2' 60
Line 2 of the user supplied text of the general comment or text
that pertains to the processing hold.
AM13A HOLD_COMMENT_TEXT3 FOCUS='Hold Comment Text 3' 60
Line 3 of the user supplied text of the general comment or text
that pertains to the processing hold.
AM13B HOLD_COMMENT_TEXT4 FOCUS='Hold Comment Text 4' 60
Line 4 of the user supplied text of the general comment or text
that pertains to the processing hold.
AM13C HOLD_COMMENT_TEXT5 FOCUS='Hold Comment text 5' 60
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 481
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 480
SEGMENT 010 Hold/Comment STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM13C HOLD_COMMENT_TEXT5 (CONT) Line 5 of the user supplied text of the general comment or text
that pertains to the processing hold.
AM130 REASON REABK FOCUS='Hold,Rsn' 2 50
The reason the processing hold is placed on the student's
record. This field does not pertain to a general comment.
* Change Log: 02/09/98 PB Added '02' and '06' values
* 02/25/98 PB Added '03' and '04' values
* 03/12/98 PB Changed desc for code 41
* 03/19/98 RP Added Code 99
* 03/26/98 RP AU Coding Scheme Implemented
* 03/27/98 PB Chg desc val 48,add val 49/50 back
* 04/04/98 RP AU Values Readdressd
* 04/08/98 RP Telecom Hold (97) Added
* 08/12/98 RP Cable Bill Hold (96) Added
* 08/17/98 RP Collections Hold (05) Added
* 09/04/98 PB Req #6005-chg desc for '05' value
* 09/16/98 RG Req #6556-added value 80
* 06/01/00 RE Req#6932 Changed 40's translation
* 08/31/00 RE Req#7128 Added value 43
* 04/10/01 RE Req#7454 Added value 60 & 61
* 05/30/01 RE Req#7531 Added value 91
* 06/12/02 RE Req#8129 Added value 39
* 03/13/03 RE Req#8574 Added value 70
VALUES: 00 See narrative
02 Bursar Refund Hold
03 Student Requested Refund Hold
04 PLUS Loan Refund Hold
05 Collections Refund Hold
06 Financial Aid Refund Hold
10 Unsatisfactory academic progress
11 Final Trans/Deg Stmt missing-intr
12 Final Trans missing - Freshmen
13 Final Trans missing - Transfer
14 Final Trans missing - Readmit
15 Final Trans/Deg Stmt missing-Grad
16 Interntl Place Comm-International
17 Probation-Final grades required
18 Provisional-Final grades required
19 Graduated-Grad admissions required
21 Allowed to Enroll One Term Only
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 482
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 481
SEGMENT 010 Hold/Comment STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM130 REASON (CONT)
22 Admission File Incomplete
23 Transient: Allowed to Enroll for One Term Only
30 Student not previously registered as required
39 CWE/SOS Registration Hold for 1st Term Students
40 Required Student Health form not complete
41 Save Schedule/Registration
42 Past Due Balance
43 Schedule Canceled - Must Pay in Advance
44 Returned check(s)
48 Delinquent Emergency Loan
49 Delinquent Bursar Student Loan
50 Bursar Exit Interview
60 INS related
61 Study abroad prerequisites not met
70 Non-Resident Changed to Resident for Fee Purposes
80 College Transcript Required for Graduation
91 Acad Dishonesty Transcript Hold
92 Provost Common Market Hold
93 Student Health Center Hold
94 See Advisor
95 Registration Hold
96 Cable Bill/Call Telecom Business Office
97 Telephone Acct/Call Telecom Business Office
98 Advisor Hold
99 Previously Enrolled/Archived-See Registrar
AM131 SEVIS REASON REABK FOCUS='SEVIS,Rsn' 2 50
The Reason Code associated with a comment entered for an individual
being tracked in SEVIS. For SEVIS batch processing, comments are used
to provide the optional remarks associated with most SEVIS-reportable
events. Comments are also used to provide descriptions of expense and
funding detail. Comment records are identified by their Reason Code
and Entry Date. Unique combinations should be used to ensure selection
of the appropriate comment in batch processing. You may add values for
assignment in this field, but should not change predefined values.
To advance directly to the desired Comment in the SEVIS Comment
Screen (7CM), use the entry fields labeled "Go to Comment:" at the
bottom of all SEVIS screens in which comment fields are displayed.
See Screen 7SF (SEVIS Student Funding) for examples of use of comments
for remarks and descriptions, and the "Go to Comment:" process. You
may also enter the Reason Code, Entry Date and/or Type directly on the
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 483
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 482
SEGMENT 010 Hold/Comment STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM131 SEVIS REASON (CONT) ActionLine of Screen 7CM (SEVIS Comments) to list the desired comments.
*Change Log: 01/23/03 RE: SCT TOS CHANGES FOR SIIBMD21
* 03/17/03 RE: SCT TOS CHANGES FOR SIIBMD33
*
VALUES: 00 See narrative
AC Admission/acceptance of SEVIS-tracked applicant
AD Administrator comment
AR Arrival of student/EV/dependent
AT Addess Type change
BI Change to biographic information
CL Issues related to full course load
CM Complete program
CP CPT assignment
CR Disciplinary action based on criminal conviction
DB Drop below full courseload authorization
DE Registered for distance eduation
DP Issues related to dependent of student/EV
DT Program start or end date changed
ED Issues related to eligibility documents
(I-20/DS-2019)
EM Employment information updated
EN English proficiency requirements
EP End of program
EX Issues related to expenses
FA Foreign address updated
FN Issues related to funding
FS EV field of study changed
GR Student graduated/completed program
IF Technical or minor infraction
IN Issues related to insurance
MT Matriculation of EV
NA New/changed application for existing applicant
NW New applicant-potential SEVIS
NM Name changed
OF Off-campus employment
OP OPT assignment
PR Academic program changed
RG SEVIS registration
TP Termination of program
TR Issues related to transferring
UA US address updated
VI Visa changed to/from SEVIS-tracked value
VS Visa status change requested
DATE RUN 04/08/03 Auburn University REPORT PAGE 484
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 483
SEGMENT 010 Hold/Comment STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM140 EFFECTIVE_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Hold,Eff,Term'
The term in which the hold is to take effect.
AM1Y0 EFFECTIVE_TERM_YYT FOCUS='Hold Eff,Term YYT' 3
AM142 WAIVER_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Hold,Waiver,Term'
The term through which the hold is to be waived.
AM1Y1 WAIVER_TERM_YYT FOCUS='Hold Waiver,Term YYT' 3
AM143 WAIVER_AUTH FOCUS='Hold,Waiver,Auth' 2
Department which authorized waiver of this hold.
VALUES: AM Admissions office
BR Bursar's office
CM Collection Manager
CO College office
DN Dean's office
FA Financial aid office
JO Judicial Inquiry Officer
RG Registrar's office
AM145 HOLD_STATUS FOCUS='Hold,Stat' 1
The current status of this hold
VALUES: (BLANK) Hold Active
C Hold Cleared
AM146 OPER_ID FOCUS='Hold,OPID' 4
System-maintained. The ID of the operator who entered this
hold or comment.
DATE RUN 04/08/03 Auburn University REPORT PAGE 485
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 484
SEGMENT 020 IMMUNIZATION SEG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM201 DELETE_IMMUN_RCD REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Immun,Del'
A flag used to delete a student's immunization record.
#AM205 STUDENT_NUMBER_IMM FOCUS='Student,Number' 9
#AM207 SEGMENT_NUMBER FOCUS='Seg,Immun' 3
DEFAULT: 020 Immunization record
#AM209 VC_MNTDT FOCUS='AM Maint,Date' 8
System-maintained. The date on which this immunization
record was last updated.
AM21A POLIO_VACC1_DT FOCUS='Polio,Vacc 1,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21B POLIO_VACC2_DT FOCUS='Polio,Vacc 2,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21C POLIO_VACC3_DT FOCUS='Polio,Vacc 3,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21D POLIO_VACC4_DT FOCUS='Ploio,Vacc 4,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21E POLIO_VACC5_DT FOCUS='Polio,Vacc 5,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21F DIPHTHERIA1_DT FOCUS='Diptheria,Vacc 1,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21G DIPHTHERIA2_DT FOCUS='Diptheria,Vacc 2,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21H DIPHTHERIA3_DT FOCUS='Diptheria,Vacc 3,Date' 6
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 486
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DATA ELEMENT DEFINITIONS PAGE 485
SEGMENT 020 IMMUNIZATION SEG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM21H DIPHTHERIA3_DT (CONT) Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21I DIPHTHERIA4_DT FOCUS='Diptheria,Vacc 4,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21J DIPHTHERIA5_DT FOCUS='Diptheria,Vacc 5,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21K TETANUS_VACC1_DT FOCUS='Tetanus,Vacc 1,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21L TETANUS_VACC2_DT FOCUS='Tetanus,Vacc 2,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21M TETANUS_VACC3_DT FOCUS='Tetanus,Vacc 3,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21N TETANUS_VACC4_DT FOCUS='Tetanus,Vacc 4,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21O TETANUS_VACC5_DT FOCUS='Tetanus,Vacc 5,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21P MEASLES_VACC_DT FOCUS='Measles,Vaccine,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21Q MEASLES_SER_DT FOCUS='Measles,Serum,DAte' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21R MEASLES_SER_TITER FOCUS='Measles,Titer' 4
RANGES: 0000-9999
AM21S RUBELLA_VACC_DT RUVDT FOCUS='Rubella,Vaccine,Date' 6
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 487
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SEGMENT 020 IMMUNIZATION SEG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM21S RUBELLA_VACC_DT (CONT) Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21T RUBELLA_SER_DT RUSDT FOCUS='Rubella,Serum,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21U RUBELLA_SER_TITER RUTTR REFER TO AM21R FOR VALID VALUES. 4
FOCUS='Rubella,Titer'
AM21V MUMPS_VACC_DT FOCUS='Mumps,Vaccine,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21W MUMPS_DX_DATE FOCUS='Mumps,DX Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21X VARICELLA_DX_DT FOCUS='Varicella,DX Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM21Y OTHER_VACCINE1 FOCUS='Other,Vacc 1' 4
VALUES: (BLANK)
CHOL Cholera
SMPX Smallpox
MALR Malaria
TYPH Typhus
HEPB Hepatitis B
AM21Z OTHER_VACCINE1_DT FOCUS='Other,Vacc 1,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM210 OTHER_VACCINE2 REFER TO AM21Y FOR VALID VALUES. 4
FOCUS='Other,Vacc 2'
AM211 OTHER_VACCINE2_DT FOCUS='Other,Vacc 2,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM212 OTHER_VACCINE3 REFER TO AM21Y FOR VALID VALUES. 4
FOCUS='Other,Vacc 3'
DATE RUN 04/08/03 Auburn University REPORT PAGE 488
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 487
SEGMENT 020 IMMUNIZATION SEG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM213 OTHER_VACCINE3_DT FOCUS='Other,Vacc 3,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM214 TB_TEST_DT FOCUS='TB Test,Date' 6
Enter date in the format MMYY (or MMYYYY), regardless of the
date convention used by your institution.
AM215 TB_TEST_RESULT FOCUS='TB,Test,Result' 1
VALUES: (BLANK)
P Positive
N Negative
AM216 TB_CHEST_XRAY FOCUS='TB,Xray' 1
VALUES: (BLANK)
Y Yes
N No
AM217 EXTRA1_DT FOCUS='Extra,Date 1' 6
AM218 EXTRA2_DT FOCUS='Extra,Date 2' 6
AM219 EXTRA3_DT FOCUS='Extra,Date 3' 6
DATE RUN 04/08/03 Auburn University REPORT PAGE 489
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 488
SEGMENT 030 TRANSCRIPT REQUEST L STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM301 DELETE_LOG REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Del,Trns,Log'
This field is used to delete a Transcript Request record.
#AM305 STU_ID FOCUS='Student,Number' 9
A unique number used to identify the student or other data base
entity throughout the system. The social security number or
social insurance number is typically used.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
#AM307 SEGMENT_NUMBER FOCUS='Seg,Trns,Req' 3
DEFAULT: 030 Transcript Request record
#AM312 LOG_ENTRY_DATE_SEQ FOCUS='Log Entry, Date' 8
System-maintained.
#AM314 LOG_ENTRY_TIME_SEQ FOCUS='Log Entry,Time Seg' 6
System-maintained.
#AM316 TRNSCR_RQST_KEY FOCUS='Transcr,Rqst Key' 2
System-maintained.
#AM319 TR_MNTDT FOCUS='Tr,Maint,Date' 8
System-maintained. The date on which the transcript request
log was last maintained.
#AM320 OPER_ID FOCUS='OPID' 4
System-maintained. The operator ID that processed the
transcript request.
#AM325 TRMNL_ID FOCUS='Trmnl, ID' 4
System-maintained. The teminal ID that processed the
transcript request. For Web submitted requests, the
payment transaction sequence number.
AM330 PRT_DEST FOCUS='Prnt,Dest' 2 40
The group in which the transcript will be printed. Batch codes
of OI and UI will be printed immediately at the designated local
printer; all others will be selected for batch printing.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 490
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 489
SEGMENT 030 TRANSCRIPT REQUEST L STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM330 PRT_DEST (CONT)
DEFAULT: OI OFFICIAL FORMS, On-line Print
VALUES: OI OFFICIAL FORMS, On-line Print
O OFFICIAL FORMS, Batch Print
OD OFFICIAL FORMS, Web-hold for degree
OG OFFICIAL FORMS, Web-hold for grades
ON OFFICIAL FORMS, Web-process now
OX OFFICIAL FORMS, Batch Express Mail
O1 OFFICIAL FORMS, Batch Print 1
O2 OFFICIAL FORMS, Batch Print 2
O3 OFFICIAL FORMS, Batch Print 3
O4 OFFICIAL FORMS, Batch Print 4
O5 OFFICIAL FORMS, Batch Print 5
O6 OFFICIAL FORMS, Batch Print 6
O7 OFFICIAL FORMS, Batch Print 7
O8 OFFICIAL FORMS, Batch Print 8
O9 OFFICIAL FORMS, Batch Print 9
UI UNOFFICIAL FORMS, On-line Print
U UNOFFICIAL FORMS, Batch Print
U1 UNOFFICIAL FORMS, Batch Print 1
U2 UNOFFICIAL FORMS, Batch Print 2
U3 UNOFFICIAL FORMS, Batch Print 3
U4 UNOFFICIAL FORMS, Batch Print 4
U5 UNOFFICIAL FORMS, Batch Print 5
U6 UNOFFICIAL FORMS, Batch Print 6
U7 UNOFFICIAL FORMS, Batch Print 7
U8 UNOFFICIAL FORMS, Batch Print 8
U9 UNOFFICIAL FORMS, Batch Print 9
#AM335 PRT_DT FOCUS='Prnt,Date' 8
System-maintained. The date on which this transcript request
was serviced.
AM340 COPIES_PAID FOCUS='Paid,Copies' 2
The number of paid copies of the transcript to be generated
for the displayed Matriculated Career.
#AM345 ACAD_UNIT REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Acad,Unit'
The Academic Unit associated with the Matriculated Career
for which a transcript is requested.
AM350 CAREER REFER TO AA630 FOR VALID VALUES. 2
DATE RUN 04/08/03 Auburn University REPORT PAGE 491
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 490
SEGMENT 030 TRANSCRIPT REQUEST L STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Tran,Crer'
A career in which the student is matriculated, and therefore,
for which a transcript may be requested.
#AM355 NAME FOCUS='Tran Name' 32
AM342 COPIES_FREE FOCUS='Free,Copies' 2
The number of free copies of the transcript to be generated
for the displayed Matriculated Career.
AM370 TRNSCR_ADDRESS FOCUS='Tr,Addr' 1
A code indicating the type of student address, if any, to be
printed on the transcript.
VALUES: (BLANK) Don't print address
DEFAULT: P Print Permanent address
P Print Permanent address
L Print Local Address
AM375 GRADE_MAIL FOCUS='Tr,Grd,Mail' 1
VALUES: (BLANK) Use Default address
Y Use Grade Mail address
AM380 BLOCK_OVRD FOCUS='Tr,Hold,Ovrd' 1
A flag indicating whether the transcript is to be printed if
the student has one or more transcript holds on his/her record.
VALUES: (BLANK) Respect transcript holds
Y Print transcript even if holds exist
#AM385 PRT_FLAG FOCUS='Tr,Prt,Flg' 1
DEFAULT: Y Transcript not yet printed
VALUES: (BLANK) Transcript has been printed
Y Transcript not yet printed
AM390 ADDR_CODE FOCUS='Tran,Addr,Code' 7
The school code of the institution to which the transcript
is to be sent.
AM391 ADDR_NAME FOCUS='Tran Addr Name' 32
The name of the institution to which the transcript
is to be sent.
AM392 ADDR_1 FOCUS='Tran Addr Line 1' 32
1ine 1 of the address to which the transcript is to be sent.
DATE RUN 04/08/03 Auburn University REPORT PAGE 492
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 491
SEGMENT 030 TRANSCRIPT REQUEST L STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM393 ADDR_2 FOCUS='Tran Addr Line 2' 32
Line 2 of the address to which the transcript is to be sent.
AM394 TR_CITY FOCUS='Tran Addr City' 20
City to which the transcript is to be sent.
AM395 TR_STATE REFER TO A 064 FOR VALID VALUES. 2
FOCUS='Tr,Addr,St'
The U.S. state or territory or Canadian province to which the
transcript is to be sent.
AM398 TR_PROVINCE FOCUS='Tr,Addr,Prov' 20
The foreign province to which the transcript is to be sent.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AM396 TR_ZIP FOCUS='Tr,Addr,Zip' 15
Zip code associated with the address to which the transcript
is to be sent.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AM397 COUNTRY REFER TO A 065 FOR VALID VALUES. 2
FOCUS='Tr,Addr,Cntry'
Country to which the transcript is to be sent.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM326 ENTRY_DT FOCUS='Tran,Entry,date' 8
System-maintained. The date the transcript request was
entered.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AM343 MAIL_FEE FOCUS='Tran,Mail,Fee' 5
The dollar amount ($$$cc) of the first mailing charge, if any.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AM344 MAIL_FEE_2 FOCUS='Tran,Mail,Fee-2' 5
The dollar amount ($$$CC) of the second mailing charge, if any.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 493
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 492
SEGMENT 030 TRANSCRIPT REQUEST L STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM346 DELIVERY_FEE FOCUS='Tran,Del,Fee' 5
The dollar amount ($$$CC) of the delivery fee, if any.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AM347 DELIVERY_MODE FOCUS='Tran,Del,Mode' 1
The delivery method.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AM348 SUBMITTED_DT FOCUS='Submit,Date' 8
System maintained. The date the request was submitted for processing.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AM349 DELAY_OPTION FOCUS='Delay,Opt' 1
System maintained. The delay option for the transcript request.
I - Immediate - process Now - ON batch code
G - Grades - hold until grades posted - OG batch code
D - Degree - hold until degrees posted - OD batch code
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AM351 THRU_TERM FOCUS='Thru,Term' 5
System maintained. The term through which the transcript is printed.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AM399 FILLER 43
DATE RUN 04/08/03 Auburn University REPORT PAGE 494
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 493
SEGMENT 040 GRADE CHANGE LOG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM401 DELETE_BYTE_CHG REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Grd,Chg,Del'
This field is used to delete a Grade Change record.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM405 STU_ID FOCUS='Student,Number' 9
#AM407 SEGMENT_NUMBER FOCUS='Seg,Grd,Chg' 3
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
DEFAULT: 040 Grade Change record
#AM412 DATE_COMPLEMENT FOCUS='Date Comp' 8
Used to sequence in LIFO order.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM414 TIME_COMPLEMENT FOCUS='Time,Comp' 6
Used to sequence in LIFO order.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM419 GR_MNTDT FOCUS='Grd Maint,Date' 8
System-maintained. The date on which this grade change was
made.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM420 OPER_ID FOCUS='GR,OPID' 4
System-maintained. The ID of the operator who made the grade
change.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM425 ENTRY_TIME FOCUS='Grd,Entry,Time' 7
System-maintained. The time at which the grade change was made.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM430 TERM FOCUS='Grd,Term' 5 C
The academic term to which the grade change pertains.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 495
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 494
SEGMENT 040 GRADE CHANGE LOG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM430 TERM (CONT) *Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM4Y0 TERM_YYT FOCUS='Grd,Term,YYT' 3
#AM435 SECTION_ID FOCUS='Grd Crs, Sect' 11
Course section for which grade was changed.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM440 GRADE_TITLE FOCUS='Grd Crs Title' 32
Title of course for which grade was changed.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM445 OFFICIAL_GRADE FOCUS='Grade, Off' 3
Current official grade.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM450 PREVIOUS_GRADE FOCUS='Grade, Prv' 3
Value of official grade prior to change.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM455 HOURS FOCUS='Grd,Hours' 4
Number of attempted hours for this course.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM460 GPA FOCUS='Grd,GPA' 6
Current Grade Point Average prior to grade change.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM465 CLASS_LEVEL FOCUS='Grd,Class' 3
Classification of student at time of grade change.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM466 COLLEGE FOCUS='Grd,Coll' 3
College of the student at time of grade change.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 496
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 495
SEGMENT 040 GRADE CHANGE LOG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM466 COLLEGE (CONT) *
#AM467 GR_DEG FOCUS='Grd,Deg' 4
Degree of the student at time of grade change.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM470 MAJOR FOCUS='Grd,Maj' 4
Major of student at time of grade change.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM475 INSTRUCTOR FOCUS='Grd Instructor' 15
Name of the course's instructor at time of grade change.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
#AM480 NOTICE_FLAG FOCUS='Grd,Notice,Flag' 1
A flag indicating whether change notices have been sent.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
VALUES: Y Notices required, not sent
(BLANK) Notices sent
AM481 FILLER 62
DATE RUN 04/08/03 Auburn University REPORT PAGE 497
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 496
SEGMENT 050 REGISTRATION AUDIT STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM501 DELETE_BYTE_REG REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Reg,Del'
This field is used to delete a Registration Audit record.
#AM505 STU_ID FOCUS='Student,Number' 9
A unique number used to identify the student throughout the
system. The social security number or social insurance
number typically is used.
#AM507 SEGMENT_NUMBER FOCUS='Seg,Reg' 3
DEFAULT: 050 Registration Audit record
#AM510 TERM_REG FOCUS='Term, Reg' 5 C
#AM5Y0 TERM_REG_YYT FOCUS='Term, Reg, YYT' 3
#AM512 DATE_REG FOCUS='Date Reg' 8
Used to sequence in FIFO order.
#AM514 TIME_REG FOCUS='Time Reg' 6
Used to sequence in FIFO order.
#AM519 RA_MNTDT FOCUS='Reg Audit,Maint Date' 8
System-maintained. The date on which this course section
request was last maintained.
#AM520 TRMNL_ID FOCUS='Trmnl, ID' 4
Id of operator performing the change.
#AM525 REG_AUDIT_MNT_TIME FOCUS='Reg Audit,Time' 7
Time in presentation form, eg, 10:00AM.
#AM535 AUDIT_FUNCTION FOCUS='Audit,Fcn' 1
The registration function used.
#AM540 SECTION_ID FOCUS='Primary,Crs ID' 11
The course section ID of the student's primary request.
#AM541 PRIM_REASON REFER TO RT345 FOR VALID VALUES. 2
FOCUS='Pri,Rsn'
#AM542 PRIM_MESSAGE FOCUS='Primary Message' 20
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 498
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 497
SEGMENT 050 REGISTRATION AUDIT STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM542 PRIM_MESSAGE (CONT) The final disposition of the primary request.
#AM543 PRIM_HOURS FOCUS='Pri,Hours' 5
The attempted hours associated with the primary course section.
#AM544 PRIM_GRADE_TYPE REFER TO RT310 FOR VALID VALUES. 2
FOCUS='Pri,GT'
The grade type for the primary course section.
#AM545 PRIM_ANY_SECT FOCUS='Pri,Any,Sec' 1
An indicator of whether the student wanted the Scheduler to
assign a different section of the primary request course if the
requested section could not be assigned.
#AM546 PRIM_ENTRY_SEQ FOCUS='Pri,Entry,Seq' 2
Specification of the order in which the Scheduler considered
the course section.
#AM550 ALT_SECTION_ID FOCUS='Alt Crs ID' 11
The ID of an alternate course section in the event that the
primary request is not granted.
#AM551 ALT_REASON REFER TO RT345 FOR VALID VALUES. 2
FOCUS='Alt,Rsn'
#AM552 ALT_MESSAGE FOCUS='Alt Message' 20
The final disposition of the alternate request.
#AM553 ALT_HOURS FOCUS='Alt,Hours' 5
The attempted hours associated with the alternate course section.
#AM554 ALT_GRADE_TYPE REFER TO RT310 FOR VALID VALUES. 2
FOCUS='Alt,GT'
The grade type associated with the alternate course section.
#AM555 ALT_ANY_SECT FOCUS='Alt,Ant,Sec' 1
An indicator of whether the student wanted the Scheduler to
assign another section of the course if the alternate course
section could not be assigned.
#AM556 OPER_ID FOCUS='Reg,Audit,OPID' 6
System-maintained. The ID of the operator who last maintained
this registration activity for the student.
DATE RUN 04/08/03 Auburn University REPORT PAGE 499
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 498
SEGMENT 050 REGISTRATION AUDIT STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM557 REG_AUDIT_DATE FOCUS='Reg Eff,Date' 8
The date on which this registration activity was first entered
for the student.
DATE RUN 04/08/03 Auburn University REPORT PAGE 500
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 499
SEGMENT 060 ADMISSION DECISION A STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM601 DELETE_BYTE_ADM REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Adm,Del'
This field is used to delete a Admission Decision Audit record.
#AM605 STU_ID FOCUS='Student,Number' 9
#AM607 SEGMENT_NUMBER FOCUS='Seg,Dec' 3
DEFAULT: 060 Admission Decision Audit Segment.
#AM610 TERM_ADM FOCUS='Term,Adm' 5 C
#AM6Y0 TERM_ADM_YYT FOCUS='Term, Adm, YYT' 3
#AM612 DATE_ADM FOCUS='Date Adm' 8
Used to sequence in FIFO order.
#AM614 TIME_ADM FOCUS='Time Adm' 6
Used to sequence in FIFO order.
#AM619 DECISION_TRX_DATE FOCUS='Dec Trx Dt' 8
#AM620 TRMNL_ID FOCUS='AM Trmnl, ID' 4
Id of operator performing the change.
#AM625 ADM_AUDIT_MNT_TIME FOCUS='Adm,Audit,Time' 7
Time in presentation form, eg, 10:00AM.
#AM635 FILLER 3
#AM640 ADMIT_STATUS REFER TO MM305 FOR VALID VALUES. 2
FOCUS='Admit,Status'
#AM641 REFERRAL_REASON REFER TO MM375 FOR VALID VALUES. 3
FOCUS='Refr,Rsn'
#AM642 COLLEGE REFER TO MM320 FOR VALID VALUES. 3
FOCUS='AM,Coll'
#AM643 AD_DEG REFER TO MM325 FOR VALID VALUES. 4
FOCUS='AM,Deg'
#AM644 MAJOR REFER TO MM330 FOR VALID VALUES. 4
DATE RUN 04/08/03 Auburn University REPORT PAGE 501
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 500
SEGMENT 060 ADMISSION DECISION A STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='AM,Maj'
#AM645 CLASS_LEVEL REFER TO MM335 FOR VALID VALUES. 3
FOCUS='AM,Class'
#AM646 MINOR FOCUS='AM,Minor' 4
#AM650 TIME_STAT REFER TO MM505 FOR VALID VALUES. 1
FOCUS='AM,Time'
#AM651 RES_STAT REFER TO MM523 FOR VALID VALUES. 1
FOCUS='AM,Res,Stat'
#AM656 OPER_ID FOCUS='AM,OPID' 6
#AM657 EFFECTIVE_DT FOCUS='AM Eff,DAte' 8
DATE RUN 04/08/03 Auburn University REPORT PAGE 502
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 501
SEGMENT 070 ENROLLMENT CERTIFICA STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM701 DELETE_LOG REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Del,Enr Cert Req'
This field is used to delete an Enrollment Certification Request.
#AM705 STU_ID FOCUS='Student,Number' 9
A unique number used to identify the student or other data base
entity throughout the system. The social security number or
social insurance number is typically used.
#AM707 SEGMENT_NUMBER FOCUS='Seg,Enr Cert Req' 3
DEFAULT: 070 Enrollment Certification Request Record
#AM712 EC_ENTRY_DATE FOCUS='Orig Entry, Date' 8
System-maintained.
#AM714 EC_ENTRY_TIME FOCUS='Orig Entry, Time' 6
System-maintained.
#AM719 EC_MNTDT FOCUS='EC,Maint,Date' 8
System-maintained. The date on which the enrollment certification
request log was last maintained.
AM720 LETTER_TYPE REFER TO AC963 FOR VALID VALUES. 2 20
FOCUS='Letter, type'
The certification letter type to be used for the enrollment
certification request.
AM722 REQUEST_BATCH FOCUS='Rqst Batch' 2 40
The method by which the enrollment certification letter will be
produced. A code of OP will be printed immediately at the
designated local printer. This element is reserved by SCT for
future use.
DEFAULT: OP On-line Print
VALUES: BP Batch Print
OP On-line Print
#AM724 REQUEST_STATUS FOCUS='EC,Rqst Status' 1
DEFAULT: O Open, request not routed
VALUES: O Open, request not routed
P Request printed
R Request made, not processed
X Printing unsuccessful
DATE RUN 04/08/03 Auburn University REPORT PAGE 503
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 502
SEGMENT 070 ENROLLMENT CERTIFICA STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM726 ENTRY_DT FOCUS='EC,Entry,date' 8
System-maintained. The date the enrollment certification
request was entered.
#AM728 PRT_DT FOCUS='Prnt,Date' 8
System-maintained. The date on which this enrollment
certification request was printed.
AM730 RQST_BY FOCUS='EC, Rqst by' 1 20
The person who requested the enrollment certification and the
method used to make the request.
DEFAULT: (BLANK) Unknown
VALUES: (BLANK) Blank, Unknown
A Agency, by mail
M Student, by mail
P Student, in person
AM731 EC_PRNT_STU_ADDR REFER TO AD215 FOR VALID VALUES. 1
FOCUS='EC,Prnt Stu Addr'
A code indicating the type of student address, if any, to be
printed on the enrollment certification.
AM732 ADDR_NAME FOCUS='EC, Addr Name' 32
The name of the institution or agency to whom the enrollment
certification is to be sent.
AM733 ADDR_1 FOCUS='EC, Addr Line 1' 32
Line 1 of the address to which the enrollment certication
is to be sent.
AM734 ADDR_2 FOCUS='EC, Addr Line 2' 32
Line 2 of the address to which the enrollment certication
is to be sent.
AM735 ADDR_CITY FOCUS='EC, Addr City' 20
City to which the enrollment certification is to be sent.
AM736 STATE REFER TO A 064 FOR VALID VALUES. 2
FOCUS='EC,Addr,St'
State to which the enrollment certification is to be sent.
AM737 ZIP FOCUS='EC,Addr,Zip' 9
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 504
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 503
SEGMENT 070 ENROLLMENT CERTIFICA STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM737 ZIP (CONT) Zip code associated with the address to which the enrollment
certification is to be sent.
AM738 COUNTRY REFER TO A 065 FOR VALID VALUES. 2
FOCUS='EC,Addr,Cntry'
Country to which the enrollment certification is to be sent.
AM739 HANDLING_CHARGE FOCUS='EC,Handling,Chg' 5
The dollar amount ($$$cc) of the handling charge, if any.
The handling charge may be used for express mail charges or other
institutionally determined processing fees.
AM740 DIST_METHOD FOCUS='EC,Dist Method' 1
A code indicating the distribution method or special handling
of the enrollment certification.
DEFAULT: M First Class Mail
VALUES: H Hold for student to pick up
M First Class Mail
AM741 ENRD_IN_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='EC, Enr Term'
The term for which enrollment certification is requested.
AM7Y0 ENRD_IN_TERM_YYT FOCUS='EC Enr, Term YYT' 3
AM742 ENR_HIST FOCUS='Rqst, Enr Hist' 1
Report the enrollment history data for the certification.
DEFAULT: (BLANK) Do not report enrollment history
VALUES: (BLANK) Do not report enrollment history
Y Report enrollment history
AM743 START_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='EC, Begin Term'
The starting term used to report enrollment history.
AM7Y1 START_TERM_YYT FOCUS='EC Begin, Term YYT' 3
AM744 END_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='EC, End Term'
The last term used to report enrollment history.
AM7Y2 END_TERM_YYT FOCUS='EC End, Term YYT' 3
DATE RUN 04/08/03 Auburn University REPORT PAGE 505
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 504
SEGMENT 070 ENROLLMENT CERTIFICA STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM745 EC_DOB_FLG REFER TO AC969 FOR VALID VALUES. 1
FOCUS='EC,DOB'
Report the student's date of birth for the enrollment
certification.
AM746 EC_PROGRAM_FLG REFER TO AC967 FOR VALID VALUES. 1
FOCUS='EC,Acad Pgm'
Report the student's academic programs for the last reported
term of the enrollment certification.
AM747 EC_CUM_GPA_FLG REFER TO AC965 FOR VALID VALUES. 1
FOCUS='EC,Cum GPA'
Report the student's cumulative GPA for the career of the last
reported term of the enrollment certification.
AM748 EC_STANDING_FLG REFER TO AC968 FOR VALID VALUES. 1
FOCUS='EC, Standing'
Report the student's academic standing for the last reported
term in the enrollment certification. Dean's List and
academic actions will be reported.
AM749 EC_DEG_AWD_FLG REFER TO AC966 FOR VALID VALUES. 1
FOCUS='EC,Deg Awd'
Report all internal degrees awarded to the student.
#AM750 OPER_ID FOCUS='OPID' 4
System-maintained. The operator ID that processed the
enrollment certification request.
#AM751 TRMNL_ID FOCUS='Trmnl, ID' 4
System-maintained. The teminal ID that processed the
enrollment certification request.
AM752 EC_LETTER_TEXT_1 FOCUS='EC, Ltr Txt 1' 60
Line 1 of the user supplied text that will print on the student's
enrollment certification letter.
AM753 EC_LETTER_TEXT_2 FOCUS='EC, Ltr Txt 2' 60
Line 1 of the user supplied text that will print on the student's
enrollment certification letter.
AM754 EC_INTRNL_NOTE FOCUS='EC, Intrnl Note' 60
Internal notes associated with this student's enrollment
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 506
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 505
SEGMENT 070 ENROLLMENT CERTIFICA STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM754 EC_INTRNL_NOTE (CONT) certification. This data will not print on the letter.
AM755 EC_TERM_GPA REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='EC,Term GPA'
Report the student's term GPA for the requested term on the
enrollment certification.
AM7Y3 EC_TERM_GPA_YYT FOCUS='EC Term,GPA YYT' 3
AM757 COPIES FOCUS='EC Copies' 2
The number of copies of the enrollment certification to be generated.
DEFAULT: 01 1 copy
AM758 EC_MAIL_STU_ADDR REFER TO AD215 FOR VALID VALUES. 1
FOCUS='EC,Mail Stu Addr'
The student address code to which the enrollment certification
is to be sent, if it is to be mailed to the student.
AM759 EC_MAIL_INST FOCUS='EC,Mail,Inst' 7
The AI institution code, if any, of the school or agency to
which the enrollment certification is to be sent.
AM760 FILLER 59
AM799 FILLER 30
DATE RUN 04/08/03 Auburn University REPORT PAGE 507
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 506
SEGMENT 080 EMAIL ADDR SEG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM801 DELETE_EMAIL_RCD REFER TO AM001 FOR VALID VALUES. 1
FOCUS='E-Mail,Del'
A flag used to delete a student's E-Mail Address record.
#AM805 STUDENT_NUMBER_EM REFER TO AA002 FOR VALID VALUES. 9
FOCUS='Student,Number'
#AM807 SEGMENT_NUMBER FOCUS='Seg,E-Mail' 3
DEFAULT: 080 E-Mail Addresses
#AM809 EM_MNTDT FOCUS='EM Maint,Date' 8
System-maintained. The date on which this E-Mail address
record was last updated.
AM811 PERSONAL_EMAIL FOCUS='ObsoleteAM1' 75
Obsolete - field no longer used in SIS. Function was replaced by email
fields defined in the ADFILE root segment. Email Type assigned is used
to classify the use of an email address.
*Change Log: 03/17/03 RE: SCT TOS SIIBMD33
*
AM813 BUSINESS_EMAIL FOCUS='ObsoleteAM2' 75
Obsolete - field no longer used in SIS. Function was replaced by email
fields defined in the ADFILE root segment. Email Type assigned is used
to classify the use of an email address.
*Change Log: 03/17/03 RE: SCT TOS SIIBMD33
*
AM820 FILLER 7
AM830 FILLER 7
DATE RUN 04/08/03 Auburn University REPORT PAGE 508
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 507
SEGMENT 090 TAX 1098T INFO STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM901 DELETE_TAX REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Del,Tax'
This field is used to delete a 1098-T Tax Information record.
#AM902 STU_ID FOCUS='Student,Number' 9
A unique number used to identify the student or other data base
entity throughout the system. The Social Security Number or
social insurance number is typically used.
#AM903 SEGMENT_NUMBER FOCUS='Seg,Tax,1098-T' 3
DEFAULT: 090 1098-T Tax Information record
#AM904 TAX_YEAR_1098T FOCUS='Tax,Year' 4 C
The reporting year for IRS Form 1098-T.
Change log: 01/17/01 RE: SCT tos changes SIIBMB32(SIS029)
VALUES: 1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
#AM905 TAX_YEAR_YY FOCUS='Year' 2
RECORD COPY NAME='AM-TX-YEAR-YY'
The last 2 digits of the the reporting year for IRS Form 1098-T.
AM906 TAX_KEY_FILLER 14
DATE RUN 04/08/03 Auburn University REPORT PAGE 509
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 508
SEGMENT 090 TAX 1098T INFO STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM907 TX_MNTDT FOCUS='Tax Maint,Date' 8
System-maintained. The date on which this 1098-T tax record was
last updated.
AM908 TAX_PAYER_ID_C FOCUS='Tax,Payer,ID' 1
RECORD COPY NAME='AM-TX-PAYER-ID-C'
A one-character indicator that identifies whose SSN and address were
used for the most recent 1098-T reporting to the IRS for the specified
tax year.
DEFAULT: S Student
AM909 TAX_RPT_TIN_C FOCUS='Tax Rpt,TIN' 9
RECORD COPY NAME='AM-TX-RPT-TIN-C'
The Social Security Number or ITIN to be used on Form 1098-T for
the specified tax year.
*Change log: 12/11/01 PB SCT TOS SIIBMC34 (SIS034)
*
RANGES: 000000001-999999999
AM910 TAX_ADDR_NAME_C FOCUS='1098-T Reporting Name' 32
RECORD COPY NAME='AM-TX-ADDR-NAME-C'
The filer name to be used on Form 1098-T for the specified tax year.
AM911 TAX_ADDR_LINE1_C FOCUS='Address Line 1' 32
RECORD COPY NAME='AM-TX-ADDR-LINE1-C'
The address used on Form 1098-T for the specified tax year.
AM912 TAX_ADDR_LINE2_C FOCUS='Address Line 2' 32
RECORD COPY NAME='AM-TX-ADDR-LINE2-C'
The address line 2 used on Form 1098-T for the specified tax year.
AM913 TAX_ADDR_CITY_C FOCUS='City' 20
RECORD COPY NAME='AM-TX-ADDR-CTY-C'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 510
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 509
SEGMENT 090 TAX 1098T INFO STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM913 TAX_ADDR_CITY_C (CONT) The city information used on Form 1098-T for the specified tax year.
AM914 TAX_ADDR_STATE_C FOCUS='State' 2
RECORD COPY NAME='AM-TX-ADDR-STATE-C'
The state information used on Form 1098-T for the specified tax year.
AM915 TAX_ADDR_ZIP_DPBC_C FOCUS='Addr,Zip DPBC' 12
RECORD COPY NAME='AM-TX-ADDR-ZIP-DPBC-C'
The zip code information used on Form 1098-T for the specified
tax year. This zip code includes the Delivery Point Barcoding
information.
AM916 TAX_ADDR_ZIP_CODE_C FOCUS='Addr Zip' 9
AM917 TAX_AD_ZIP_BAR_CD_C FOCUS='Addr Zip,Bar Code' 3
AM918 TAX_ADDR_COUNTRY_C FOCUS='Addr,Cntry' 2
AM919 TAX_ADDR_ROUTE_C FOCUS='Addr,Route' 4
AM920 TAX_ADDR_TYPE_C REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Type'
RECORD COPY NAME='AM-TX-ADDR-TYPE-C'
A one-character identifier that indicates the type of address used
on Form 1098-T for the specified tax year.
#AM921 QUAL_EXP_C FOCUS='Qualified,Expenses,Current' 8
RECORD COPY NAME='AM-TX-QUAL-EXP-C'
The total amount of qualified tuition and related expenses for this
student reported to the IRS for the specified tax year. This amount
is reported in box 1 on Form 1098-T.
*Change log: 12/11/01 PB SCT TOS SIIBMC34 (SIS034)
*
#AM922 SCHOL_GRNT_C FOCUS='Scholarships,or Grants,Current' 8
RECORD COPY NAME='AM-TX-SCHOL-GRNT-C'
The total amount of qualified non-reimbursible Federal grants for
this student reported to the IRS for the specified tax year. This
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 511
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 510
SEGMENT 090 TAX 1098T INFO STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM922 SCHOL_GRNT_C (CONT) amount is reported in box 3 on Form 1098-T. Prior to tax year 2001,
this amount was reported in box 2 on Form 1098-T.
#AM923 HALF_TIME_C FOCUS='Half Time,Current' 1
RECORD COPY NAME='AM-TX-HALF-TIME-C'
A one-character identifier that indicates whether the student met
the half-time student criteria for the specified tax year. If so,
an X is placed in box 4 on Form 1098-T. Prior to tax year 2001,
this field was in box 3 on Form 1098-T.
VALUES: (BLANK) Student did not meet half-time criteria
X Student met half-time criteria
#AM924 GRAD_PROF_C FOCUS='Graduate,Professional,Current' 1
RECORD COPY NAME='AM-TX-GRAD-PROF-C'
A one-character identifier that indicates whether the student met
the Graduate/Professional criteria for the specified tax year.
If so, an X is placed in box 5 on Form 1098-T. Prior to tax year
2001, this field was in box 4 on Form 1098-T.
VALUES: (BLANK) Student didn't meet Graduate/Professional criteria
X Student met Graduate/Professional criteria
#AM925 TAX_MISC_INFO_C FOCUS='Misc,Info' 8
RECORD COPY NAME='AM-TX-MISC-INFO-C'
A monetary field -- for future use.
#AM926 TX_IRS_FLAG_C FOCUS='IRS,Flag' 1
RECORD COPY NAME='AM-TX-IRS-FLAG-C'
A one-character identifier that indicates the status of this record
for the most recent 1098-T reporting to the IRS for the specified
tax year.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
* 04/12/01 PB SCT TOS SIIBMB61 (SIS061)
*
VALUES: (BLANK) Not extracted to IRS file
R Record is ready to be extracted to IRS file
P Record has been extracted to IRS file (processed)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 512
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 511
SEGMENT 090 TAX 1098T INFO STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM926 TX_IRS_FLAG_C (CONT)
A No selected address found or invalid address
B No financial detail found
G Suppress 1098-T when BOX2 > or = BOX1 & OPTION3=N
M Multiple errors; check BBY710 output for specifics
N Non-credit student
V Non-resident alien student
#AM927 TX_IRS_DATE_C FOCUS='IRS,Tape,Date' 8
RECORD COPY NAME='AM-TX-IRS-DATE-C'
The date the 1098-T information was extracted to the IRS file for
this student for the specified tax year.
#AM928 TX_STU_FLAG_C FOCUS='Student,1098-T,Flag' 1
RECORD COPY NAME='AM-TX-STU-FLAG-C'
A one-character identifier that indicates the status of this record
for 1098-T reporting to the student for the specified tax year.
VALUES: (BLANK) Not extracted for 1098-T reporting
R Record is ready to be printed on a 1098-T form
P Record has been printed on a 1098-T form
F Record has been printed to a flat file
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
* 04/12/01 PB SCT TOS SIIBMB61 (SIS061)
*
A No selected address found or invalid address
B No financial detail found
G Suppress 1098-T when BOX2 > or = BOX1 & OPTION3=N
M Multiple errors; check BBY710 output for specifics
N Non-credit student
V Non-resident alien student
#AM929 TX_STU_DATE_C FOCUS='Student,Form,Date' 8
RECORD COPY NAME='AM-TX-STU-DATE-C'
The date the 1098-T form was issued for the student for the
specified tax year.
#AM930 TX_REC_DT_ENT_C FOCUS='Tax,Rec,Updt' 8
RECORD COPY NAME='AM-TX-REC-ENTERED-C'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 513
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 512
SEGMENT 090 TAX 1098T INFO STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM930 TX_REC_DT_ENT_C (CONT)
The date on which this record was added to this portion of the tax
record for the specified tax year.
#AM931 TX_REC_TYPE_C FOCUS='Tax,Rec,Type' 1
RECORD COPY NAME='AM-TX-REC-TYPE-C'
A one-character identifier that indicates whether this is the
original 1098-T tax record sent to the IRS for this student or if
it is a corrected 1098-T for the specified tax year.
VALUES: (BLANK) Undefined
O This is the original 1098-T record
C This is a corrected 1098-T record
G Indicates a change to SSN or Name
#AM932 TX_SSN_SOURCE_C FOCUS='SSN,Input,Source' 1
RECORD COPY NAME='AM-TX-SSN-SOURCE-C'
A one-character indicator that identifies the input source of the
SSN or ITIN for the most recent 1098-T reporting to the IRS for the
specified tax year. Input can be from Screen 016 (manual input) or
assigned by the 1098-T reporting program BBY710. BBY710 uses the SSN
in the SAFILE supplied from a Federal financial aid application.
If none, the Student ID is used.
DEFAULT: S Program BBY710 assigned SSN
VALUES: (BLANK) Undefined
S Program BBY710 assigned SSN
M Manually input SSN on Screen 016
#AM933 TX_NAME_SOURCE_C FOCUS='Name,Input,Source' 1
RECORD COPY NAME='AM-TX-NAME-SOURCE-C'
A one-character indicator that identifies the input source of the
filer's name on Form 1098-T for the specified tax year. Input can
be from Screen 016 (manual input) or obtained from the AA File by
the 1098-T reporting program BBY710.
DEFAULT: S System obtained from the AA File
VALUES: (BLANK) Undefined
S System obtained from the AA File
M Manually input name on Screen 016
DATE RUN 04/08/03 Auburn University REPORT PAGE 514
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 513
SEGMENT 090 TAX 1098T INFO STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM934 TX_ADDR_SOURCE_C FOCUS='ADDR,Input,Source' 1
RECORD COPY NAME='AM-TX-ADDR-SOURCE-C'
A one-character indicator that identifies the input source of the
address on Form 1098-T for the specified tax year.
DEFAULT: S System-obtained from AD File
AM936 TX_NON_RES_ALIEN_C FOCUS='Non-Resident,Alien Flag' 1
RECORD COPY NAME='AM-TX-NON-RES-ALIEN-C'
A flag indicating whether a non-resident alien student requests
to receive a 1098-T form.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
DEFAULT: N Do not produce 1098-T form for non-resident alien
VALUES: N Do not produce 1098-T form for non-resident alien
Y Produce 1098-T form for non-resident alien
AM937 TX_VISA_TYPE_C REFER TO AMD30 FOR VALID VALUES. 3
FOCUS='Visa,Type'
RECORD COPY NAME='AM-TX-VISA-TYPE-C'
The type of visa the student has, if any.
*Change Log: 01/23/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AM938 TX_REC_SCT_FILLER_C 28
AM947 TX_REC_U1_FILLER_C 15
AM954 TAX_PAYER_ID_P FOCUS='Tax,Payer,ID,Prev Run' 1
RECORD COPY NAME='AM-TX-PAYER-ID-P'
A one-character indicator that identifies whose SSN and address were
used on the previous 1098-T form for the specified tax year.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 515
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 514
SEGMENT 090 TAX 1098T INFO STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AM954 TAX_PAYER_ID_P (CONT) to the IRS and student.
DEFAULT: S Student
AM955 TAX_RPT_TIN_P FOCUS='Tax,Rpt,TIN,Prev Run' 9
RECORD COPY NAME='AM-TX-RPT-TIN-P'
The Social Security Number or ITIN used for the student on the
previous 1098-T form for the specified tax year.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
*Change log: 12/11/01 PB SCT TOS SIIBMC34 (SIS034)
*
RANGES: 000000001-999999999
#AM956 TAX_ADDR_NAME_P FOCUS='1098-T Report Name,Prev Run' 32
RECORD COPY NAME='AM-TX-ADDR-NAME-P'
The filer name used on the previous 1098-T form for the specified
tax year.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
#AM957 TAX_ADDR_LINE1_P FOCUS='Address Line 1, Prev Run' 32
RECORD COPY NAME='AM-TX-ADDR-LINE1-P'
The address on the previous 1098-T form for the specified year.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
#AM958 TAX_ADDR_LINE2_P FOCUS='Address Line 2,Prev Run' 32
RECORD COPY NAME='AM-TX-ADDR-LINE2-P'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 516
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 515
SEGMENT 090 TAX 1098T INFO STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM958 TAX_ADDR_LINE2_P (CONT) The address line 2 on the previous 1098-T form for the specified tax
tax year.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
#AM959 TAX_ADDR_CITY_P FOCUS='City,Prev Run' 20
RECORD COPY NAME='AM-TX-ADDR-CTY-P'
The city information on the previous 1098-T form for the specified
tax year.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
#AM960 TAX_ADDR_STATE_P FOCUS='State,Prev Run' 2
RECORD COPY NAME='AM-TX-ADDR-STATE-P'
The state information on the previous 1098-T form for the specified
tax year.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
#AM961 TAX_ADDR_ZIP_DPBC_P FOCUS='Addr,Zip DPBC,Prev Run' 12
RECORD COPY NAME='AM-TX-ADDR-ZIP-DPBC-P'
The zip code information on the previous 1098-T form for the
specified tax year. This zip code includes the Delivery Point
Barcoding information.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified
tax year was incorrect and a corrected 1098-T form needed to be
sent to the IRS and student.
#AM962 TAX_ADDR_ZIP_CODE_P FOCUS='Addr Zip,Prev Run' 9
DATE RUN 04/08/03 Auburn University REPORT PAGE 517
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 516
SEGMENT 090 TAX 1098T INFO STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM963 TAX_AD_ZIP_BARCD_P FOCUS='Addr Zip,Bar Code,Prev Run' 3
#AM964 TAX_ADDR_COUNTRY_P FOCUS='Addr,Cntry,Prev Run' 2
#AM965 TAX_ADDR_ROUTE_P FOCUS='Addr,Route,Prev Run' 4
#AM966 TAX_ADDR_TYPE_P REFER TO AD215 FOR VALID VALUES. 1
FOCUS='Addr,Type,Prev Run'
RECORD COPY NAME='AM-TX-ADDR-TYPE-P'
A one-character identifier that indicates the address type used
on the previous 1098-T form for the specified tax year.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
#AM967 QUAL_EXP_P FOCUS='Qualified,Expenses,Prev Run' 8
RECORD COPY NAME='AM-TX-QUAL-EXP-P'
The total amount of qualified tuition and related expenses for this
student previously reported in box 1 of Form 1098-T for the specified
tax year.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
*Change log: 12/11/01 PB SCT TOS SIIBMC34 (SIS034)
*
#AM968 SCHOL_GRNT_P FOCUS='Scholarships,or Grants,Prev Run' 8
RECORD COPY NAME='AM-TX-SCHOL-GRNT-P'
The total amount of qualified non-reimbursible Federal grants for this
student previously reported in box 3 of Form 1098-T (box 2 for tax
years prior to 2001).
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
DATE RUN 04/08/03 Auburn University REPORT PAGE 518
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 517
SEGMENT 090 TAX 1098T INFO STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM969 HALF_TIME_P FOCUS='Half Time,Prev Run' 1
RECORD COPY NAME='AM-TX-HALF-TIME-P'
A one-character identifier that indicates whether the student was
previously reported as meeting the half-time student criteria for the
specified tax year. If so, an X was placed in box 4 on the previous
1098-T form (box 3 for tax years prior to 2001).
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
VALUES: (BLANK) Student did not meet half-time criteria
X Student met half-time criteria
#AM970 GRAD_PROF_P FOCUS='Graduate,Professional,Prev Run' 1
RECORD COPY NAME='AM-TX-GRAD-PROF-P'
A one-character identifier that indicates whether the student was
previously reported as meeting the Graduate/Professional criteria for
the specified tax year. If so, an X was placed in box 5 on the previous
1098-T form (box 4 for tax years prior to 2001).
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
VALUES: (BLANK) Student didn't meet Graduate/Professional criteria
X Student met Graduate/Professional criteria
#AM971 TAX_MISC_INFO_P FOCUS='Misc,Info,Prev Run' 8
RECORD COPY NAME='AM-TX-MISC-INFO-P'
A monetary field -- for future use.
#AM972 TX_IRS_FLAG_P FOCUS='IRS,Flag,Prev Run' 1
RECORD COPY NAME='AM-TX-IRS-FLAG-P'
A one-character identifier that indicates the status of this record
for 1098-T reporting to the IRS for the previous run of the specified
tax year.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 519
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 518
SEGMENT 090 TAX 1098T INFO STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM972 TX_IRS_FLAG_P (CONT)
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
VALUES: (BLANK) Not extracted to the IRS file
R Record was ready to be extracted to IRS file
P Record was extracted to IRS file
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
A No selected address found or invalid address
B No financial detail found
M Multiple errors; check BBY710 output for specifics
N Non-credit student
V Non-resident alien student
#AM973 TX_IRS_DATE_P FOCUS='IRS,Tape Date,Prev Run' 8
RECORD COPY NAME='AM-TX-IRS-DATE-P'
The date the previous 1098-T information was submitted to the IRS
for this student for the specified tax year.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
#AM974 TX_STU_FLAG_P FOCUS='Student,1098-T,Flag,Prev Run' 1
RECORD COPY NAME='AM-TX-STU-FLAG-P'
A one-character identifier that indicates the status of this record
for 1098-T reporting to the student for the previous run of the
specified tax year's 1098-T reporting.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
VALUES: (BLANK) Not extracted for 1098-T reporting
R Record is ready to be printed on a 1098-T form
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 520
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 519
SEGMENT 090 TAX 1098T INFO STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM974 TX_STU_FLAG_P (CONT)
P Record has been printed on a 1098-T form
F Record has been printed to a flat file
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
A No selected address found or invalid address
B No financial detail found
M Multiple errors; check BBY710 output for specifics
N Non-credit student
V Non-resident alien student
#AM975 TX_STU_DATE_P FOCUS='Student,Form,Prev Run Date' 8
RECORD COPY NAME='AM-TX-STU-DATE-P'
The date the previous 1098-T form was issued for the student for
the specified tax year.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
#AM976 TX_REC_DT_ENT_P FOCUS='Tax rec,entered,Prev Run' 8
RECORD COPY NAME='AM-TX-REC-ENTERED-P'
The date on which this record was added to this portion of the tax
record for the previous run of the specified tax year's 1098-T
reporting.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
#AM977 TX_REC_TYPE_P FOCUS='Tax,Rec,Type,Prev Run' 1
RECORD COPY NAME='AM-TX-REC-TYPE-P'
A one-character identifier that indicates whether this is the
original 1098-T tax record sent to the IRS for this student or if
it is a corrected 1098-T.
This field is updated during 1098-T correction processing only if
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 521
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 520
SEGMENT 090 TAX 1098T INFO STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM977 TX_REC_TYPE_P (CONT) the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
VALUES: (BLANK) Undefined
O This is the original 1098-T record
C This is a corrected 1098-T record
#AM978 TX_SSN_SOURCE_P FOCUS='SSN,Input,Source,Prev Run' 1
RECORD COPY NAME='AM-TX-SSN-SOURCE-P'
A one-character indicator that identifies the input source of
the SSN or ITIN on a previous 1098-T form for the specified
tax year. Input can be from Screen 016 (manual input) or assigned
by the 1098-T reporting program BBY710. BBY710 uses the SSN in the
SAFILE supplied from a Federal financial aid application. If none,
the Student ID is used.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
VALUES: (BLANK) Undefined
S Program BBY710 assigned SSN
M Manually input SSN on Screen 016
#AM979 TX_NAME_SOURCE_P FOCUS='Name,Input,Source,Prev Run' 1
RECORD COPY NAME='AM-TX-NAME-SOURCE-P'
A one-character indicator that identifies the input source of the
filer's name on the previous 1098-T form for the specified tax year.
Input can be from Screen 016 (manual input) or obtained from the
AA File by the 1098-T reporting program BBY710.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
VALUES: (BLANK) Undefined
S System-obtained from AA File
M Manually input name on Screen 016
DATE RUN 04/08/03 Auburn University REPORT PAGE 522
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 521
SEGMENT 090 TAX 1098T INFO STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AM980 TX_ADDR_SOURCE_P FOCUS='ADDR,Input,Source,Prev Run' 1
RECORD COPY NAME='AM-TX-ADDR-SOURCE-P'
A one-character indicator that identifies the input source of the
address on the previous 1098-T form for the specified tax year.
This field is updated during 1098-T correction processing only if
the original 1098-T information sent to the IRS for the specified tax
year was incorrect and a corrected 1098-T form needed to be sent
to the IRS and student.
VALUES: (BLANK) Undefined
S System-obtained from AD File
AM982 TX_NON_RES_ALIEN_P FOCUS='Non-Resident,Alien Flag' 1
RECORD COPY NAME='AM-TX-NON-RES-ALIEN-P'
A flag indicating whether a non-resident alien student requests
to receive a 1098-T form.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
DEFAULT: N Do not produce 1098-T form for non-resident alien
VALUES: N Do not produce 1098-T form for non-resident alien
Y Produce 1098-T form for non-resident alien
AM983 TX_VISA_TYPE_P REFER TO AMD30 FOR VALID VALUES. 3
FOCUS='Visa,Type'
RECORD COPY NAME='AM-TX-VISA-TYPE-P'
The type of visa the student has, if any.
*Change Log: 01/23/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AM984 TX_REC_SCT_FILLER_P 28
AM993 TX_REC_U1_FILLER_P 15
DATE RUN 04/08/03 Auburn University REPORT PAGE 523
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 522
SEGMENT 100 PERSONAL CONTACTS SE STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMA01 DELETE_PERCON_RCD REFER TO AM001 FOR VALID VALUES. 1
FOCUS='PerCon,Del'
A flag used to delete a student's Personal Contacts record.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
#AMA05 STU_ID REFER TO AA002 FOR VALID VALUES. 9
FOCUS='Student,Number'
#AMA07 SEGMENT_NUMBER FOCUS='Seg,PerCon' 3
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
DEFAULT: 100 Personal Contacts
#AMA09 PC_MNTDT FOCUS='PC Maint,Date' 8
System-maintained. The date on which this Personal Contacts
record was last updated.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMA11 EMERGENCY_CONTACT_1 FOCUS='Emergency,Contact,1' 32
The name of the first person to contact in case of an emergency.
The name will be displayed as entered.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMA12 EMERGENCY_RELATION_1 FOCUS='EmCon,Rel,1' 2 25
The first emergency contact's relationship to the student.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
VALUES: (BLANK) Not specified
AD Advisor/Sponsor
AU Aunt/Uncle
BS Brother/Sister
CH Child/Children
EM Embassy
FA Father
GR Grandfather/Grandmother
GU Guardian
MO Mother
MF Mother and Father
SP Spouse
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 524
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 523
SEGMENT 100 PERSONAL CONTACTS SE STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMA12 EMERGENCY_RELATION_1(CONT)
OT Other
DP Domestic Partner
AMA13 EMERGENCY_PHONE_1 FOCUS='Emergency,Phone,1' 20
The phone number of emergency contact 1.
This number is stored and displayed exactly as entered.
- Enter an "x" to designate a phone number extension.
- Use parentheses, dashes, periods, or spaces as required for
domestic and international phone numbers.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMA14 EMERGENCY_PH_TYP_1 FOCUS='Emergency,Ph,Typ,1' 1 25
The type of number (phone, cell, pager, fax, etc).
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
VALUES: (BLANK) Not specified
B Business phone
C Cell phone
F Fax machine
P Pager
S School
T Teletype machine
AMA21 EMERGENCY_CONTACT_2 FOCUS='Emergency,Contact,2' 32
The name of the second person to contact in case of an emergency.
The name will be displayed as entered.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMA22 EMERGENCY_RELATION_2 FOCUS='EmCon,Rel,2' 2 25
The second emergency contact's relationship to the student.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
VALUES: (BLANK) Not specified
AD Advisor/Sponsor
AU Aunt/Uncle
BS Brother/Sister
CH Child/Children
EM Embassy
FA Father
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 525
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 524
SEGMENT 100 PERSONAL CONTACTS SE STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMA22 EMERGENCY_RELATION_2(CONT)
GR Grandfather/Grandmother
GU Guardian
MO Mother
MF Mother and Father
SP Spouse
OT Other
DP Domestic Partner
AMA23 EMERGENCY_PHONE_2 FOCUS='Emergency,Phone,2' 20
The phone number of emergency contact 2.
This number is stored and displayed exactly as entered.
- Enter an "x" to designate a phone number extension.
- Use parentheses, dashes, periods, or spaces as required for
domestic and international phone numbers.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMA24 EMERGENCY_PH_TYP_2 FOCUS='Emergency,Ph,Typ,2' 1
The type of number (phone, cell, pager, fax, etc).
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
VALUES: (BLANK) Not specified
B Business phone
C Cell phone
F Fax machine
P Pager
S School
T Teletype machine
AMA31 NOK_NAME_1 FOCUS='NOK,Name,1' 32
The name of the next-of-kin contact person. The name will be
displayed as entered.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMA32 NOK_RELATION_1 FOCUS='NOK,Rel,1' 2 25
The first next-of-kin's relationship to the student.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
VALUES: (BLANK) Not specified
AD Advisor/Sponsor
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 526
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 525
SEGMENT 100 PERSONAL CONTACTS SE STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMA32 NOK_RELATION_1 (CONT)
AU Aunt/Uncle
BS Brother/Sister
CH Child/Children
EM Embassy
FA Father
GR Grandfather/Grandmother
GU Guardian
MO Mother
MF Mother and Father
SP Spouse
OT Other
DP Domestic Partner
AMA33 NOK_PHONE_1 FOCUS='NOK,Phone,1' 20
The phone number of next-of-kin 1.
This number is stored and displayed exactly as entered.
- Enter an "x" to designate a phone number extension.
- Use parentheses, dashes, periods, or spaces as required for
domestic and international phone numbers.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMA34 NOK_PH_TYP_1 FOCUS='NOK,Ph,Typ,1' 1 25
The type of number (phone, cell, pager, fax, etc).
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
VALUES: (BLANK) Not specified
B Business phone
C Cell phone
F Fax machine
P Pager
S School
T Teletype machine
AMA41 NOK_NAME_2 FOCUS='NOK,Name,2' 32
The name of an additional next-of-kin contact person. The name
will be displayed as entered.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMA42 NOK_RELATION_2 FOCUS='NOK,Rel,2' 2 25
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 527
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 526
SEGMENT 100 PERSONAL CONTACTS SE STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMA42 NOK_RELATION_2 (CONT) The second next-of-kin's relationship to the student.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
VALUES: (BLANK) Not specified
AD Advisor/Sponsor
AU Aunt/Uncle
BS Brother/Sister
CH Child/Children
EM Embassy
FA Father
GR Grandfather/Grandmother
GU Guardian
MO Mother
MF Mother and Father
SP Spouse
OT Other
DP Domestic Partner
AMA43 NOK_PHONE_2 FOCUS='NOK,Phone,2' 20
The phone number of next-of-kin 2.
This number is stored and displayed exactly as entered.
- Enter an "x" to designate a phone number extension.
- Use parentheses, dashes, periods, or spaces as required for
domestic and international phone numbers.
AMA44 NOK_PH_TYP_2 FOCUS='NOK,Ph,Typ,2' 1
The type of number (phone, cell, pager, fax, etc).
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
VALUES: (BLANK) Not specified
B Business phone
C Cell phone
F Fax machine
P Pager
S School
T Teletype machine
DATE RUN 04/08/03 Auburn University REPORT PAGE 528
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 527
SEGMENT 110 PERSONAL REFERENCES STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMB01 DELETE_PERREF_RCD REFER TO AM001 FOR VALID VALUES. 1
FOCUS='PerRef,Del'
A flag used to delete a student's Personal References record.
#AMB05 STU_ID REFER TO AA002 FOR VALID VALUES. 9
FOCUS='Student,Number'
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
#AMB07 SEGMENT_NUMBER FOCUS='Seg,PerRef' 3
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
DEFAULT: 110 Personal References
AMB13 SEQUENCE FOCUS='PR,Seq' 2
Sequence number of the personal reference.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
* 03/17/03 RE SCT TOS SIIBMD33
*
#AMB19 PR_MNTDT FOCUS='PR Maint,Date' 8
System-maintained. The date on which this Personal Reference
record was last updated.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMB23 REFERENCE_NAME FOCUS='Reference,Name' 32
The name of the personal reference. The name will be displayed
as entered.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMB24 REFERENCE_RELATION FOCUS='Ref,Rel' 2 32
The personal reference's relationship to the student.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
VALUES: A Academic Advisor
C Coach
E Extracurricular Activity Leader
F Friend
G Guidance Counselor
I Instructor/Professor
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 529
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 528
SEGMENT 110 PERSONAL REFERENCES STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMB24 REFERENCE_RELATION (CONT)
M Employment Manager
N Neighbor
P Parent
R Relative
S Spiritual Advisor
T High School Teacher
W Co-Worker
AMB25 REFERENCE_TITLE FOCUS='Ref,Title' 32
If employed, the personal reference's title.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMB26 REFERENCE_COMPANY FOCUS='Ref,Company' 32
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
The name of the employer of the personal reference.
AMB27 REFERENCE_EMAIL FOCUS='Ref,EMail' 50
The personal reference's e-mail address.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMB28 STREET_1 FOCUS='Addr Street 1' 32
The house number, apartment number, box number, street, or
rural route, entered in upper/lower case. If necessary, this
can be continued on Street Line 2.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMB29 STREET_2 FOCUS='Addr Street 2' 32
Used when needed as a continuation of Street Line 1. This data
should be entered in upper/lower case.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMB30 CITY FOCUS='Addr City' 20
City or post office name. If the U.S. city name is longer than
20 characters, use the standard post office abbreviation which
is found in the post office directory. This data should be
entered in upper/lower case.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 530
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 529
SEGMENT 110 PERSONAL REFERENCES STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMB30 CITY (CONT) *
AMB31 STATE REFER TO A 064 FOR VALID VALUES. 2
FOCUS='Addr,State'
Standard, two-letter abbreviation for U.S. state or Canadian
province as specified by the post office.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMB32 PROVINCE FOCUS='Addr Province' 20
The region designated in an international address, which may be
refered to as a province, county, territory or state. (For Canadian
provinces, enter the abbreviation in the State field instead of using
this field.)
This data should be entered in upper/lower case.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMB33 ZIP_CODE FOCUS='Addr Zip' 15
Zip/postal code.
For U.S. addresses, a 12-digit Zip Code can be used to store the
numbers necessary for Delivery Point Barcoding. The format of the
Zip Code field in U.S. addresses is xxxxx-xxxxxxx. A dash is not
required for Zip Codes longer than 5 digits, but will be inserted
when the Zip Code is saved to the file. If more than 9 but less
than 12 characters are entered, only the ZIP + 4 code will
be displayed.
Enter Canadian Postal Codes using the the following format: X9X 9X9.
Other international postal codes are stored and displayed exactly
as entered.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMB34 COUNTRY REFER TO A 065 FOR VALID VALUES. 2
FOCUS='Addr,Cntry'
For an address outside the United States, the code indicating
the country. The standard U.S. Department of Commerce
two-letter abbreviations should be used.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 531
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 530
SEGMENT 110 PERSONAL REFERENCES STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMB34 COUNTRY (CONT) *Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMB35 PHONE FOCUS='Addr Phone' 20
The phone number of the personal reference.
This number is stored and displayed exactly as entered.
- Enter an "x" to designate a phone number extension.
- Use parentheses, dashes, periods, or spaces as required for
domestic and international phone numbers.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
#AMB40 OPER_ID FOCUS='PR,OPID' 4
System-maintained. The ID of the operator who last updated the
record.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMBA1 COLLEGE_1 REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Apply,Coll,1'
College to which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMBA2 DEGREE_1 REFER TO A 042 FOR VALID VALUES. 4 35
FOCUS='Apply,Deg,1'
Degree the student is seeking.
NOTE: A program is identified by the combination of its
college, degree and major.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMBA3 MAJOR_1 REFER TO A 044 FOR VALID VALUES. 4 50
FOCUS='Apply,Mjr,1'
Major for which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 532
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 531
SEGMENT 110 PERSONAL REFERENCES STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMBA4 APP_TERM_1 REFER TO A 020 FOR VALID VALUES. 5 24 C
FOCUS='App,Trm,1'
Entrance term, including century, for which this application applies.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
AMBB1 COLLEGE_2 REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Apply,Coll,2'
College to which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBB2 DEGREE_2 REFER TO A 042 FOR VALID VALUES. 4 35
FOCUS='Apply,Deg,2'
Degree the student is seeking.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBB3 MAJOR_2 REFER TO A 044 FOR VALID VALUES. 4 50
FOCUS='Apply,Mjr,2'
Major for which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBB4 APP_TERM_2 REFER TO A 020 FOR VALID VALUES. 5 24 C
FOCUS='App,Trm,2'
Entrance term, including century, for which this application applies.
AMBC1 COLLEGE_3 REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Apply,Coll,3'
College to which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBC2 DEGREE_3 REFER TO A 042 FOR VALID VALUES. 4 35
FOCUS='Apply,Deg,3'
Degree the student is seeking.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBC3 MAJOR_3 REFER TO A 044 FOR VALID VALUES. 4 50
FOCUS='Apply,Mjr,3'
Major for which the student is applying.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 533
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 532
SEGMENT 110 PERSONAL REFERENCES STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMBC3 MAJOR_3 (CONT) NOTE: A program is identified by the combination of its
college, degree and major.
AMBC4 APP_TERM_3 REFER TO A 020 FOR VALID VALUES. 5 24 C
FOCUS='App,Trm,3'
Entrance term, including century, for which this application applies.
AMBD1 COLLEGE_4 REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Apply,Coll,4'
College to which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBD2 DEGREE_4 REFER TO A 042 FOR VALID VALUES. 4 35
FOCUS='Apply,Deg,4'
Degree the student is seeking.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBD3 MAJOR_4 REFER TO A 044 FOR VALID VALUES. 4 50
FOCUS='Apply,Mjr,4'
Major for which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBD4 APP_TERM_4 REFER TO A 020 FOR VALID VALUES. 5 24 C
FOCUS='App,Trm,4'
Entrance term, including century, for which this application applies.
AMBE1 COLLEGE_5 REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Apply,Coll,5'
College to which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBE2 DEGREE_5 REFER TO A 042 FOR VALID VALUES. 4 35
FOCUS='Apply,Deg,5'
Degree the student is seeking.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBE3 MAJOR_5 REFER TO A 044 FOR VALID VALUES. 4 50
FOCUS='Apply,Mjr,5'
CONTINUED
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TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 533
SEGMENT 110 PERSONAL REFERENCES STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMBE3 MAJOR_5 (CONT) Major for which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBE4 APP_TERM_5 REFER TO A 020 FOR VALID VALUES. 5 24 C
FOCUS='App,Trm,5'
Entrance term, including century, for which this application applies.
AMBF1 COLLEGE_6 REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Apply,Coll,6'
College to which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBF2 DEGREE_6 REFER TO A 042 FOR VALID VALUES. 4 35
FOCUS='Apply,Deg,6'
Degree the student is seeking.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBF3 MAJOR_6 REFER TO A 044 FOR VALID VALUES. 4 50
FOCUS='Apply,Mjr,6'
Major for which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBF4 APP_TERM_6 REFER TO A 020 FOR VALID VALUES. 5 24 C
FOCUS='App,Trm,6'
Entrance term, including century, for which this application applies.
AMBG1 COLLEGE_7 REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Apply,Coll,7'
College to which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBG2 DEGREE_7 REFER TO A 042 FOR VALID VALUES. 4 35
FOCUS='Apply,Deg,7'
Degree the student is seeking.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBG3 MAJOR_7 REFER TO A 044 FOR VALID VALUES. 4 50
DATE RUN 04/08/03 Auburn University REPORT PAGE 535
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 534
SEGMENT 110 PERSONAL REFERENCES STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Apply,Mjr,7'
Major for which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBG4 APP_TERM_7 REFER TO A 020 FOR VALID VALUES. 5 24 C
FOCUS='App,Trm,7'
Entrance term, including century, for which this application applies.
AMBH1 COLLEGE_8 REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Apply,Coll,8'
College to which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBH2 DEGREE_8 REFER TO A 042 FOR VALID VALUES. 4 35
FOCUS='Apply,Deg,8'
Degree the student is seeking.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBH3 MAJOR_8 REFER TO A 044 FOR VALID VALUES. 4 50
FOCUS='Apply,Mjr,8'
Major for which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBH4 APP_TERM_8 REFER TO A 020 FOR VALID VALUES. 5 24 C
FOCUS='App,Trm,8'
Entrance term, including century, for which this application applies.
AMBI1 COLLEGE_9 REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Apply,Coll,9'
College to which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBI2 DEGREE_9 REFER TO A 042 FOR VALID VALUES. 4 35
FOCUS='Apply,Deg,9'
Degree the student is seeking.
NOTE: A program is identified by the combination of its
college, degree and major.
DATE RUN 04/08/03 Auburn University REPORT PAGE 536
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 535
SEGMENT 110 PERSONAL REFERENCES STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMBI3 MAJOR_9 REFER TO A 044 FOR VALID VALUES. 4 50
FOCUS='Apply,Mjr,9'
Major for which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
AMBI4 APP_TERM_9 REFER TO A 020 FOR VALID VALUES. 5 24 C
FOCUS='App,Trm,9'
Entrance term, including century, for which this application applies.
DATE RUN 04/08/03 Auburn University REPORT PAGE 537
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 536
SEGMENT 120 EMPLOYMENT HISTORY S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMC01 DELETE_EMPHIS_RCD REFER TO AM001 FOR VALID VALUES. 1
FOCUS='EmpHis,Del'
A flag used to delete a student's Employment History record.
#AMC05 STU_ID REFER TO AA002 FOR VALID VALUES. 9
FOCUS='Student,Number'
#AMC07 SEGMENT_NUMBER FOCUS='Seg,EmpHis' 3
DEFAULT: 120 Employment History
AMC13 SEQUENCE FOCUS='EH,Seq' 2
Sequence number of the employment history.
*Change Log: 03/17/03 RE: SCT TOS SIIBMD33
*
#AMC19 EH_MNTDT FOCUS='EH Maint,Date' 8
System-maintained. The date on which this Employment History
record was last updated.
AMC20 EH_BEGINDT FOCUS='EH,Begin,Date' 8
Start date of employment.
AMC21 EH_ENDDT FOCUS='EH,End,Date' 8
End date of employment.
AMC22 EMPLOYMENT_TITLE FOCUS='EH,Title' 32
The position held with the employer.
AMC23 EH_CONTACT_NAME FOCUS='EH,Contact,Name' 32
The name of the contact person at the employer. The name will be
displayed as entered.
AMC24 EH_FULL_PART FOCUS='EH,Full/Part' 1 10
The employment status (full-time/part-time) at the company.
DEFAULT: (BLANK)
VALUES: (BLANK)
F Full-time (SEVIS Value: 01)
P Part-time (SEVIS Value: 02)
AMC25 EH_CONTACT_TITLE FOCUS='EH,Contact,Title' 32
The title of the contact person.
*Change Log: 01/23/03 RE SCT TOS CHANGES FOR SIIBMD21
CONTINUED
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TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 537
SEGMENT 120 EMPLOYMENT HISTORY S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMC25 EH_CONTACT_TITLE (CONT) *
AMC26 EMPLOYMENT_COMPANY FOCUS='Emp,Company' 32
The name of the employer. Do not change the name of an employer that
has been entered in SEVIS, since Company Name is used as the key to the
SEVIS employment/activity site data by the INS.
*Change Log: 01/23/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMC27 EH_CONTACT_EMAIL FOCUS='EH,Contact,EMail' 50
The e-mail address of the contact person.
AMC28 STREET_1 FOCUS='Addr Street 1' 32
The house number, apartment number, box number, street, or
rural route, entered in upper/lower case. If necessary, this
can be continued on Street Line 2.
AMC29 STREET_2 FOCUS='Addr Street 2' 32
Used when needed as a continuation of Street Line 1. This data
should be entered in upper/lower case.
AMC30 CITY FOCUS='Addr City' 20
City or post office name. If the U.S. city name is longer than
20 characters, use the standard post office abbreviation which
is found in the post office directory. This data should be
entered in upper/lower case.
AMC31 STATE REFER TO A 064 FOR VALID VALUES. 2
FOCUS='Addr,State'
Standard, two-letter abbreviation for the U.S. state or Canadian
province as specified by the post office.
AMC32 PROVINCE FOCUS='Addr Province' 20
The region designated in an international address, which may be
refered to as a province, county, territory or state. (For Canadian
provinces, enter the abbreviation in the State field instead of using
this field.)
This data should be entered in upper/lower case.
AMC33 ZIP_CODE FOCUS='Addr Zip' 15
Zip/postal code.
For U.S. addresses, a 12-digit Zip Code can be used to store the
numbers necessary for Delivery Point Barcoding. The format of the
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 539
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 538
SEGMENT 120 EMPLOYMENT HISTORY S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMC33 ZIP_CODE (CONT) Zip Code field in U.S. addresses is xxxxx-xxxxxxx. A dash is not
required for Zip Codes longer than 5 digits, but will be inserted
when the Zip Code is saved to the file. If more than 9 but less
than 12 characters are entered, only the ZIP + 4 code will
be displayed.
Enter Canadian Postal Codes using the the following format: X9X 9X9.
Other international postal codes are stored and displayed exactly as
entered.
AMC34 COUNTRY REFER TO A 065 FOR VALID VALUES. 2
FOCUS='Addr,Cntry'
For an address outside the United States, the code indicating
the country. The standard U.S. Department of Commerce
two-letter abbreviations should be used.
AMC35 PHONE FOCUS='Addr Phone' 20
The phone number of the contact at the employer.
This number is stored and displayed exactly as entered.
- Enter an "x" to designate a phone number extension.
- Use parentheses, dashes, periods, or spaces as required for
domestic and international phone numbers.
#AMC40 OPER_ID FOCUS='EH,OPID' 4
System-maintained. The ID of the operator who last updated the
record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 540
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 539
SEGMENT 130 INTERNATIONAL STUDEN STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD01 DELETE_INTSTU_RCD REFER TO AM001 FOR VALID VALUES. 1
FOCUS='IntStu,Del'
A flag used to delete a student's International record.
#AMD05 STU_ID REFER TO AA002 FOR VALID VALUES. 9
FOCUS='Student,Number'
#AMD07 SEGMENT_NUMBER FOCUS='Seg,IntStu' 3
DEFAULT: 130 International Student
AMD13 SEQUENCE FOCUS='IN,Seq' 2
Sequence number of the international student, exchange visitor or
dependent. Since SEVIS dependent data must be linked to the principal
with whom they are associated, SEVIS dependents are not assigned thier
own SID (Student ID). The sequence number is used to associate a SEVIS
dependent's data to the SID of the SEVIS principal they are
accompanying to the United States.
SEVIS principals and all other international students will have a
Sequence value of 01 assigned when their record is created in the
International segment of the AMFILE. Only SEVIS dependents may
have sequence number values not equal to 01.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
* 03/17/03 RE SCT TOS CHANGES FOR SIIBMD33
*
#AMD19 IN_MNTDT FOCUS='IN Maint,Date' 8
System-maintained. The date on which this International record was
last updated.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD20 SEVIS_ID FOCUS='SEVIS,ID' 11
The SEVIS identification number assigned by the INS. Both principals
(the student or exchange visitor) and dependents will be assigned
their own unique SEVIS ID.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD21 TRACKING_IND TRKID FOCUS='Tracking,Ind' 1 10
A flag used to classify foreign nationals with respect to the need for
SEVIS tracking. SEVIS tracking is required for international students
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 541
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 540
SEGMENT 130 INTERNATIONAL STUDEN STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD21 TRACKING_IND (CONT) and exchange visitors holding visa types defined by the INS and the
Department of State. Dependents accompanying these individuals
to the United States must also be tracked. Although a student or
exchange visitor at your institution may hold a visa type that is
tracked in SEVIS, your institution may not be required to track these
individuals because another institution is responsible for their
reporting.
The values displayed on the Web are controlled by the translation
values entered after the DBD DU transaction for this field.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Unknown
A Int'l Appl
International applicant on F or M visa not
currently tracked in SEVIS
B Need I-20
Admitted international applicant - I-20 needed
C Conc Stu
Concurrent enrollment of SEVIS student tracked
by another institution
D Stu Dep
Dependent of student tracked in SEVIS
E SEVIS EV
Exchange visitor tracked in SEVIS
H HR fed EV
Exchange visitor data passed from the Human
Resource System to SIS for SEVIS tracking
I Not SEVIS
International student/EV not tracked in SEVIS
M Int'l Trnf
Transferring international student requiring
SEVIS tracking but not currently in SEVIS
R SEVIS Appl
Applicant self-reported as already in SEVIS
S SEVIS Stu
Tracked in SEVIS by this institution (admitted
applicant or student)
T SEVIS Trnf
International student transferring in who is
currently tracked in SEVIS by another instituti
U Born in US
CONTINUED
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 541
SEGMENT 130 INTERNATIONAL STUDEN STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD21 TRACKING_IND (CONT)
Child of foreign national born in US during
student's/EV's program
V EV Dep
Dependent of exchange visitor tracked in SEVIS
AMD21 WEB VALUE WHEN ELEMENT A 319 EQUALS WEB
K Don't Know
N No
R Yes
AMD22 SEVIS_UPDATE_STAT FOCUS='SEVIS,Update,Stat' 1 10
SEVIS update status.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK)
B Batch pend
Batch update is pending confirmation
(Future use)
C Batch conf
Batch update has been confirmed (Future use)
I RTI upd req
SEVIS interactive update (RTI) required
R Review req
An update to the records requires review. This
flag will be set by the SIS event tracking
program (ABA200) when an event that may need to
be reported to SEVIS occurs.
- Use Screen 7QS to list the students/EVs tha
require review.
- Use Screen 7CM to review the comments that
describe the event that set the flag.
U Bat upd req
SEVIS batch update is required (Future use)
AMD23 FIRST_NAME FOCUS='First,Name' 40
First name of SEVIS-tracked student/EV/dependent. The name entered
should be the same as the name listed on the individual's passport.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD24 MIDDLE_NAME FOCUS='Middle,Name' 40
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 542
SEGMENT 130 INTERNATIONAL STUDEN STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD24 MIDDLE_NAME (CONT) Middle name of SEVIS-tracked student/EV/dependent. The name entered
should be the same as the name listed on the individual's passport.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD25 LAST_NAME FOCUS='Last,Name' 40
Last name of SEVIS-tracked student/EV/dependent. The name entered
should be the same as the name listed on the individual's passport.
Enter the name here if the individual goes by a single name.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD26 SUFFIX FOCUS='Suffix' 3
Name suffix of SEVIS-tracked student/EV/dependent. The suffix entered
should be the same as the name listed on the individual's passport.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: I First
II Second
III Third
IV Fourth
Jr. Junior
Sr. Senior
AMD27 US_ADDR_TYPE FOCUS='US,Addr,Type' 1
SIS Address Type assigned to the address to be reported as the local
(US) address in SEVIS. To update the value, you must press Enter to
view an existing record assigned as the US Address Type before
changing the address.
Although a mailing address may be reported to SEVIS, the DSO must have
a physical address available to report immediately if requested by the
INS. The INS defines a physical address as the place the individual
actually resides.
Once SEVIS is changed to accommodate both addresses, a physical
address will also be required if the mailing adddres is supplied to
SEVIS. Consequently we recommend that physical addresses be recorded
if a mailing address that is not also a physical address is used on
your campus. An example of this is PO boxes used for residents of
dormitories. In this case, Address Type A - SEVIS US Address - would
be used for the physical address, since the Local address type (L) is
typically the mailing address.
CONTINUED
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 543
SEGMENT 130 INTERNATIONAL STUDEN STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD27 US_ADDR_TYPE (CONT)
If a dependent does not live with the principal they accompanied to the
US, you may use an Address Type of D to record their physical address.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: L
VALUES: A SEVIS US Address
B Billing
D SEVIS Dependent
F SEVIS Foreign Address
L Local
P Permanent
S Special
M Temporary
U User
AMD28 INT_ADDR_TYPE FOCUS='Int,Addr,Type' 1
SIS Address Type assigned to the address to be reported as the
foreign address in SEVIS. To update the value, you must press Enter
to view an existing record assigned as the US Address Type before
changing the address.
*Change Log: 03/17/03 RE: SCT TOS SIIBMD33
*
DEFAULT: P
VALUES: A SEVIS US Address
B Billing
D SEVIS Dependent
F SEVIS Foreign Address
L Local
P Permanent
S Special
M Temporary
U User
AMD29 CITIZENSHIP REFER TO A 065 FOR VALID VALUES. 2
FOCUS='Citizenship'
Country of citizenship for non-US citizens. The values defined in
the Country Code table (A 065) are used for citizenship and residency
fields.
The values delivered by SCT are based on the US Commerce Department
FIPS 10-4 values defined for SEVIS (the INS Student and Exchange
Visitor Information System). The translations associated with
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 544
SEGMENT 130 INTERNATIONAL STUDEN STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD29 CITIZENSHIP (CONT) these codes are the country names required by the USPS (United States
Postal Service), since the translated values are used for mailing.
Although any of the defined codes may be used for citizenship and
residency fields, special considerations regarding use of Country
names in addresses should be noted:
- If a code in parenthesis follows a Country name, the postal service
for that country is maintained by the country whose code is in
parenthesis. In those cases, the Country name should not be used on
addresses - use the Country code listed after the Country name for
addresses for that country. For example, mail to Monaco should be
assigned FR (FRANCE) as the Country value, since mail delivery to
Monaco is provided by France. It is entered in the DBD as: MONACO (FR).
- Postal service for territories and possessions of the US/UN is
maintained by the US. These situations are listed in the DBD with US
following the Country name, for example - BAKER ISLAND (US). If
the area has been assigned a US State value, that will also be
indicated - for example, AMERICAN SAMOA (US STATE: AS). In these
cases, US should be assigned as the Country value. If a State value
is indicated, assign that value for the State. Consequently the
addresses will be formatted correctly as domestic US mail in SIS
output.
- Special addressing instructions are included as required in comments
beneath the Country value.
AMD30 PASSPORT_VISA_TYPE VISA FOCUS='Passport,Visa,Type' 3 47
The visa category stamped in the passport. This may not represent
their current visa category, which is entered in Current Visa Status.
Passport Visa Type is recorded for informational purposes only.
The values displayed on the Web are controlled by the translation
values entered after the DBD DU transaction for this field.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: (BLANK)
A1 Dipl Srv/Fam
Ambassador; public minister; career, diplomatic
or consular officer/Family
A2 For Gvt Off
Other foreign government official/Family
CONTINUED
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 545
SEGMENT 130 INTERNATIONAL STUDEN STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD30 PASSPORT_VISA_TYPE (CONT)
A3 Emp A-1/A-2
Personal Employee of A-1 or A-2/Family
ASY Asylum
Granted Asylum
B1 Bsn Visitor
Temporary visitor on business
B2 Pls Visitor
Temporary visitor for pleasure
E1 Trty Trd/Dep
Treaty trader/Dependents
E2 Trty Inv/Dep
Treaty investor/Dependents
F1 Acad Student
Academic Student
F2 Dep Acad Stu
Dependent of Academic Student
F3 Com Acad Stu
Commuting Academic Student
G1 Prin-Int Org
Principal Representative to Int'l Org/Family
G2 Gov-Int Org
Other Government Rep to Int'l Org/Family
G3 Oth-Int Org
Non-Government Representative to Int'l Org/Fami
G4 Int Org Empl
International Organization Employee/Family
G5 Pers Empl-G
Personal employee of G1-G4/Family
H1B Spclty Occ
Specialty Occupations, DOD Worker or Fashion
Model
H1C Reg Nurse
Registered Nurse
H2A Temp Agric
Temporary Agricultural Worker
H2B Oth Temp Wkr
Other Temporary Worker
H3 Trainee
H4 Dep H Visa
Dependent of an H visa holder
I For Med Rep
Foreign Media Representative
CONTINUED
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 546
SEGMENT 130 INTERNATIONAL STUDEN STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD30 PASSPORT_VISA_TYPE (CONT)
J1 Exch Vistr
Exchange Visitor
J2 Dep Exch Vis
Dependent of Exchange Visitor
K1 Fiance(e) US
Fiance(e) of US Citizen
K2 Minor of K-1
Minor Child of K-1
K3 Spouse-Life
Spouse of US citizen (Life Act)
K4 Minor of K-3
Minor Child of K-3
L1A Exec, Mangr
Executive, Managerial
L1B Spec Knwldge
Specialized Knowledge
L2 Sp/Ch of L-1
Spouse or Child of L-1
M1 Voc Student
Vocational Student
M2 Dep Voc Stu
Dependent of Vocational Student
M3 Com Voc Stu
Commuting Vocational Student
N8 Parent SK-3
Parent of SK-3 Alien (Special Immigrant)
N9 Parent SK-3
Child of Special Immigrant (SK-1 through SK-4)
NT1 NATO Pri Rep
NATO Principal Representative/Staff/Family
NT2 NATO St Rep
NATO Other State Representative/Dependents
NT3 NATO Clercl
NATO Clerical Staff/Family
NT4 NATO Offic
NATO Official/Family
NT5 NATO Expert
NATO Expert/Family
NT6 NATO Civ Stf
NATO Civilian Staff/Dependents
NT7 NATO Per Emp
NATO Personal Employee/Family
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD30 PASSPORT_VISA_TYPE (CONT)
O1 Extr Abilty
Extraordinary Ability
O2 Staff of O-1
Support Staff for O-1
O3 Dep O-1/O-2
Dependent of O-1 or O-2
P1 Athl/Entrtn
Athlete/Entertainer
P2 Recip Ex Pgm
Artist/Entertainer Reciprocal Exchange Program
P3 Cult Unique
Culturally Unique Program Artist/Entertainer
P4 Dep of P
Dependent of P Visa Holder
Q1 Cul Exch Vis
Cultural Exchange Visitor
Q2 Irish Peace
Irish Peace Process (Walsh)
Q3 Dep of Q
Dependent of Q Visa Holder
R1 Religious Wk
Religious Worker
R2 Dep of R-1
Dependent of R-1
S5 Inf-Crim Org
Informant-Criminal Organization
S6 Inf-Terr Ac
- Informant-Terrorist Activity
T1 Vict Trfk
Victim of Trafficking in Persons
T2 Sp Vict Trfk
Spouse of Victim of Trafficking in Persons
T3 Ch Vict Trfk
Child of Victim of Trafficking in Persons
T4 Par Vict Trfk
Parent of Victim of Trafficking in Persons
TD Dep of TN
Dependent of TN
TN NAFTA Prof
NAFTA Professional
TPS Temp Protect
Temporary Protected Status
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD30 PASSPORT_VISA_TYPE (CONT)
U1 Vict Cer Crm
Victim of Certain Crimes
U2 Sp Vict Crm
Spouse of Victim of Certain Crimes
U3 Ch Vict Crm
Child of Victim of Certain Crimes
U4 Par Vict Crm
Parent of Vicitim of Certain Crimes
V1 Sp LPR Pet
Spouse of LPR/Family-Based Petition
V2 Ch LPR Pet
Child of LPR/Family-Based Petition
V3 Dep V-1/V-2
Dependent of V-1 or V-2 Visa Holder
AMD30 WEB VALUE WHEN ELEMENT A 318 EQUALS WEB
(BLANK) Unknown
A1 A1 - Diplomatic Service/Family
A2 A2 - Foreign Government Official/Family
A3 A3 - Personal Employee of A-1 or A-2/Family
ASY ASY - Granted Asylum
B1 B1 - Visitor (Business)
B2 B2 - Visitor (Pleasure)
E1 E1 - Treaty Trader/Dependents
E2 E2 - Treaty Investor/Dependents
F1 F1 - Academic Student
F2 F2 - Dependent of Academic Student
F3 F3 - Commuting Academic Student
G1 G1 - Principal Rep to Int Org/Family
G2 G2 - Other Gov Rep to Int Org/Family
G3 G3 - Non-Gov Rep to Int Org/Family
G4 G4 - Int Org Employee/Family
H1B H1B - Specialty Occupations
H1C H1C - Registered Nurse
H2A H2A - Temp Agric Worker
H2B H2B - Other Temp Worker
H3 H3 - Trainee
H4 H4 - Dependent of H Visa Holder
I I - Foreign Media Representative
J1 J1 - Exchange Visitor
J2 J2 - Dependent of Exchange Visitor
K1 K1 - Fiance(e) of US Citizen
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD30 PASSPORT_VISA_TYPE (CONT)
K2 K2 - Minor Child of K-1
K3 K3 - Fiance(e) - Life Act
K4 K4 - Minor Child of K-3
L1A L1A - Executive, Managerial
L1B L1B - Specialized Knowledge
L2 L2 - Spouse or Child of L-1
M1 M1 - Vocational Student
M2 M2 - Dependent of Vocational Student
M3 M3 - Commuting Vocational Student
NT1 NT1 - NATO Princ. Rep/Staff/Family
NT2 NT2 - NATO Other State Rep/Dependents
NT3 NT3 - NATO Clerical Staff/Family
NT4 NT4 - NATO Official/Family
NT5 NT5 - NATO Expert/Family
NT6 NT6 - NATO Civilian Staff/Dependents
NT7 NT7 - NATO Personal Employee/Family
O1 O1 - Extraordinary Ability
O2 O2 - Support Staff for O-1
O3 O3 - Dependent of O-1 or O-2
P1 P1 - Athlete/Entertainer
P2 P2 - Artist/Entertainer Recip. Exch Pgm
P3 P3 - Artist/Entertainer Cult Unique
P4 P4 - Dependent of P Visa Holder
Q1 Q1 - Cultural Exchange Visitor
Q2 Q2 - Irish Peace Process (Walsh)
Q3 Q3 - Dependent of Q Visa Holder
R1 R1 - Religious Worker
R2 R2 - Dependent of R-1
S5 S5 - Informant - Criminal Organization
S6 S6 - Informant - Terrorist Activity
T1 T1 - Victim of Trafficking in Persons
T2 T2 - Spouse of Victim of Trafficking in Persons
T3 T3 - Child of Victim of Trafficking in Persons
T4 T4 - Parent of Victim of Trafficking in Persons
TD TD - Dependent of TN
TN TN - Professional - NAFTA
TPS TPS - Temporary Protected Status
U1 U1 - Victim of Certain Crimes
U2 U2 - Spouse of Victim of Certain Crimes
U3 U3 - Child of Victim of Certain Crimes
U4 U4 - Parent of Vicitim of Certain Crimes
V1 V1 - Spouse of LPR/Family-Based Petition
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD30 PASSPORT_VISA_TYPE (CONT)
V2 V2 - Child of LPR/Family-Based Petition
V3 V3 - Dependent of V-1 or V-2 Visa Holder
AMD31 CURRENT_VISA_STAT REFER TO AMD30 FOR VALID VALUES. 3 47
FOCUS='Current,Visa,Stat'
The Current Visa Status is displayed and used throughout SIS as the
current visa category. The Current Visa Status is used for SEVIS
reporting.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD32 CURR_VISA_ISSUE_DT FOCUS='Curr,Visa,Issue' 8
The issuance date of their current visa category.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD33 CURR_VISA_EXPIR_DT FOCUS='Curr,Visa,Expir,Dt' 8
Expiration date of their current visa category.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD34 PERMANENT_RESIDENT FOCUS='Permanent,Resident' 1 11
A flag indicating whether the individual has been granted Permanent
Residence Status by the INS.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: (BLANK)
A Adjustment applicant
C Conditional
N No
P Pending
Y Yes
AMD35 RES_ALIEN_CARD_NUM FOCUS='Res,Alien,Card,Num' 11
The student's permanent residence number assigned by the INS. This card
is commonly know as the "green card" although usually blue or white.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD36 PERM_RES_RENEW_DT FOCUS='Perm,Res,Renew,Dt' 8
The date Permanent Residence status must be renewed.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD36 PERM_RES_RENEW_DT (CONT) *
AMD37 EMPLOY_AUTH_DOC FOCUS='Employ,Auth,Doc' 1
A flag showing whether the individual has been issued an Employment
Authorization Document (EAD). The EAD authorizes work in the US.
It may be requested using either Form I-766 or I-688B.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: (BLANK)
N No
P Application pending
Y Yes
AMD38 LIVING_IN_US FOCUS='Living,in,US' 1 03
A flag indicating whether the individual currently lives in the US.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: (BLANK)
N No
Y Yes
AMD39 ENT_DOC_STATUS I20ST FOCUS='Ent,Doc,Status' 1 03
This field is used to provide an overall status on production of the
eligibility documents: I-20 for students and their dependents,
or DS-2019 for exchange visitors and their dependents. More detailed
information may be captured in the SEVIS Comments on Screeen 7CM.
The values displayed on the Web are controlled by the translation
values entered after the DBD DU transaction for this field.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: (BLANK) Unknown
D Documentation requested from student
I Issued by this institution
M Mailed to student/EV
O Issued by another institution
P Print copy received from INS
R Request sent to INS by this institution
AMD39 WEB VALUE WHEN ELEMENT A 320 EQUALS WEB
N No
O Yes
DATE RUN 04/08/03 Auburn University REPORT PAGE 553
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD40 ENT_DOC_ACTION_DT FOCUS='Ent,Doc,Action,Dt' 8
The last date action was taken in relation to the eligibility document.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD41 ENT_DOC_EMBASSY REFER TO AMD59 FOR VALID VALUES. 3
FOCUS='Ent,Doc,Embassy'
Embassy processing the individual's pending visa application.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD42 PORT_OF_ENTRY FOCUS='Port,of,Entry' 3
Port of entry used by the individual when entering the US.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: B
AGA Agana, Guam
ALB Albany, NY
ABQ Albuquerque, NM
ABS Alburg Springs, VT
ABG Alburg, VT POM
ALC Alcan, AK
AGN Algonac, MI
AMB Ambrose, ND
ADT Amistad Dam, TX
ANC Anchorage, AK
AND Andrade, CA
ANT Antler, ND
ARB Aruba Neth Antilles
AST Astoria, OR
ATL Atlanta, GA
AUS Austin, TX
BAL Baltimore, MD
BGM Bangor, ME
BTN Baton Rouge, LA
BAU Baudette, MN
BYO Bayonne, NJ
BEB Beebe Plain, VT
BEE Beecher Falls, VT
BEL Bellingham, WA
BLA Blaine, WA
PHY Blaine, WA Pacific Hwy
BOS Boston, MA
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD42 PORT_OF_ENTRY (CONT)
BWA Boundary, WA
BOA Bridge of Americas, TX
BWM Bridgewater, ME
BBM Brownsville-Matamor, TX
BRO Brownsville, TX
BRG Burlington, VT
CLS Calais, ME
IVP Calexico-East, CA
CAL Calexico, CA
CLG Calgary, CN
CNJ Camden, NJ
CNA Canaan, VT
CRY Carbury, ND
CHM Champlain, NY
CHL Charleston, SC
CHA Charlotte Amalie
CLT Charlotte, NC
CHT Chateaugay, NY
CHI Chicago, IL
CHF Chief Mountain, MT
CHR Christiansted, VI
CIN Cincinnati, OH
CLE Cleveland, OH
COB Coburn Gore, ME
COL Columbus, NM
CLM Columbus, OH
COO Coos Bay, OR
CRP Corpus Christi, TX
CRU Cruz Bay, St John
DAL Dallas, TX
DAC Daltons Cache, AK
DVL Danville, WA
DLB Del Bonita, MT
DLR Del Rio, TX
DEN Denver, CO
DER Derby Line, VT (I-91)
DLV Derby Line, VT (RT 5)
DET Detroit, MI
DCB Detroit, MI (Bridge)
DCT Detroit, MI (Tunnel)
DOU Douglas, AZ
DVD Dover, DE AFB
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD42 PORT_OF_ENTRY (CONT)
DUL Duluth, MN
DNS Dunseith, ND
DTH Dutch Harbor, AK
EGP Eagle Pass, TX
ERC East Richford, VT
EAS Easton, ME
EPI Eastport, ID
EPM Eastport, ME
EDA Edmonton, CN
EST Estcourt, ME
FAB Fabens, TX
FRB Fairbanks, AK
FAL Falcon Heights, TX
FER Ferry, WA
FOR Forest City, ME
FTC Fort Covington, NY
FTF Fort Fairfield, ME
FTH Fort Hancock, TX
FTK Fort Kent, ME
FMY Fort Myers, FL
FRT Fortuna, ND
FBA Freeport, Bahamas
FWA Frontier, WA
GAL Galveston, TX
GPM Grand Portage, MN
GRR Greer, SC
GUL Gulfport, MS
HAM Hamilton, Bermuda
HML Hamlin, ME
HNN Hannah, ND
HNS Hansboro, ND
HAR Hartford, CT
COW Headquarters
HEL Helena, MT
HID Hidalgo, TX
HIG Highgate Springs, VT
HHW Honolulu, HI
HTM Houlton, ME
HOU Houston, TX
INP Indianapolis, IN
INT International Falls, MN
JKM Jackman, ME
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD42 PORT_OF_ENTRY (CONT)
JAC Jacksonville, FL
LLB Juarez-Lincn Brdg, TX
KAN Kansas City, MO
KOA Keahole-Kona, HI
KET Ketchikan, AK
KEY Key West, FL
LKC Lake Charles, LA
LAN Lancaster, MN
LCB Laredo Col Bridge, TX
LAR Laredo, TX
LVG Las Vegas, NV
LAU Laurier, WA
LIM Limestone, ME
LON Longview, WA
LOS Los Angeles, CA
LSE Los Ebanos, TX
LOI Los Indios, TX
LOU Louisville, KY
LUB Lubec, ME
LUK Lukeville, AZ
LYN Lynden, WA
MAD Madawaska, ME
MAI Maida, ND
MRC Marine City, MI
MAP Mariposa, AZ
MAS Massena, NY
MAY Mayaguez, PR
MAG McGuire AFB, NJ
MEM Memphis, TN
MET Metaline Falls, WA
MIA Miami, FL
MIL Milwaukee, WI
MSP Minneapolis-St.Paul Airport
MND Minot, ND
MOB Mobile, AL
MTC Monticello, ME
MON Montreal, CN
MOO Moores, NY
MGM Morgan, MT
MOR Morses Line, VT
NAC Naco, AZ
NSV Nashville, TN
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD42 PORT_OF_ENTRY (CONT)
NAS Nassau, Bahamas
NEC Neche, ND
NOL New Orleans, LA
NYC New York, NY
NEW Newark, NJ
NPT Newport, OR
NIA Niagara Falls, NY
NIG Nighthawk, WA
NOG Nogales, AZ
NOM Nome, AK Seaport
NOO Noonan, ND
NOR Norfolk, VA
NRT North Troy, VT
NRG Northgate, ND
NRN Norton, VT
NOY Noyes, MN
OGD Ogdensburg, NY
OKC Oklahoma City, OK
OMA Omaha, NE
OPH Opheim, MT
ORI Orient, ME
ORL Orlando, FL
ORO Oroville, WA
OTM Otay Mesa, CA
OTT Ottawa, CN
PAN Panama City, FL
PIB Paradise Island, BS
PDN Paso Del Norte, TX
PBB Peace Bridge, NY
PEM Pembina, ND
PHR Pharr, TX
PHI Philadelphia, PA
PHO Phoenix, AZ
PIE Piegan, MT
PIN Pine Creek, MN
PIV Pinnacle Road, VT
PNH Pittsburgh, NH
PIT Pittsburgh, PA
PTR Point Roberts, WA
PKC Poker Creek, AK
PON Ponce, PR
PNG Port Angeles, WA
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD42 PORT_OF_ENTRY (CONT)
PAR Port Arthur, TX
PCF Port Canaveral, FL
PEV Port Everglades, FL
PHU Port Huron, MI
POR Portal, ND
PTL Porthill, ID
POM Portland, ME
POO Portland, OR
PRE Presidio, TX
PGR Progreso, TX
PRO Providence, RI
RDU Raleigh/Durham, NC
RAY Raymond, MT
REN Reno, NV
RIF Richford, VT
RIO Rio Grande City, TX
ROM Roma, TX
ROO Roosville, MT
ROS Roseau, MN
ROU Rouses Point, NY
SLC Salt Lake City, UT
SNA San Antonio, TX
SDP San Diego, CA
SND San Diego, CA
SFR San Francisco, CA
SNJ San Jose, CA
SAJ San Juan, PR
SLU San Luis, AZ
SYS San Ysidro, CA
SDY Sandusky, OH
SFB Sanford, FL
STR Santa Teresa, NM
SAR Sarles, ND
SAS Sasabe, AZ
SSM Sault Ste. Marie, MI
SAV Savannah, GA
SCO Scobey, MT
SSB Seattle Seaport
SEA Seattle, WA
SET Seattle, WA
SNN Shannon, Ireland
SHR Sherwood, ND
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD42 PORT_OF_ENTRY (CONT)
SKA Skagway, AK
SPO Spokane, WA
SAU St. Augustine, FL
SRL St. Aurelie, ME
SJO St. John, ND
STL St. Louis, MO
SPA St. Pampile, ME
SPM St. Paul, MN
SPE St. Petersburg, FL
STT St. Thomas, VI
SUM Sumas, WA
SWE Sweetgrass, MT
TAC Tacoma, WA
TAM Tampa, FL
TEC Tecate, CA
THO Thousand Isl Bridge, NY
TOL Toledo, OH
TOR Toronto, CN
TRO Trout River, NY
TUC Tucson, AZ/SUB
TUR Turner, MT
VNB Van Buren, ME
VCB Vanceboro, ME
VCV Vancouver, CN
VIC Victoria, CN
WAL Walhalla, ND
WAR Warroad, MN
WAS Washington, D.C.
WBE West Berkshire, VT
WPB West Palm Beach, FL
WHO Westhope, ND
WHI Whitetail, MT
WHM Wild Horse, MT
WND Williston, ND
WCM Willow Creek, MT
WIL Wilmington, NC
WIN Winnipeg, CN
YSL Ysleta, TX
YUI Yuma Airport, AZ
AMD43 US_ENTRY_DT FOCUS='US,Entry,Dt' 8
Date the individual entered the US.
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD43 US_ENTRY_DT (CONT) *Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD44 ADMISSION_NUMBER FOCUS='Admission,Number' 11
Admission number from form I-94.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD45 PASSPORT_NUMBER FOCUS='Passport,Number' 25
Passport number
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD46 PASSPRT_ISSU_CNTRY REFER TO A 065 FOR VALID VALUES. 2
FOCUS='Passprt,Issu,Cntry'
Country that issued the individual's passport. The values defined in
the Country Code table (A 065) are used for citizenship and residency
fields.
The values delivered by SCT are based on the US Commerce Department
FIPS 10-4 values defined for SEVIS (the INS Student and Exchange
Visitor Information System). The translations associated with
these codes are the country names required by the USPS (United States
Postal Service), since the translated values are used for mailing.
Although any of the defined codes may be used for citizenship and
residency fields, special considerations regarding use of Country
names in addresses should be noted:
- If a code in parenthesis follows a Country name, the postal service
for that country is maintained by the country whose code is in
parenthesis. In those cases, the Country name should not be used on
addresses - use the Country code listed after the Country name for
addresses for that country. For example, mail to Monaco should be
assigned FR (FRANCE) as the Country value, since mail delivery to
Monaco is provided by France. It is entered in the DBD as: MONACO (FR).
- Postal service for territories and possessions of the US/UN is
maintained by the US. These situations are listed in the DBD with US
following the Country name, for example - BAKER ISLAND (US). If
the area has been assigned a US State value, that will also be
indicated - for example, AMERICAN SAMOA (US STATE: AS). In these
cases, US should be assigned as the Country value. If a State value
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD46 PASSPRT_ISSU_CNTRY (CONT) is indicated, assign that value for the State. Consequently the
addresses will be formatted correctly as domestic US mail in SIS
output.
- Special addressing instructions are included as required in comments
beneath the Country value.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD47 PASSPORT_EXPIR_DT FOCUS='Passport,Expir,Dt' 8
Passport expiration date
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
* 03/17/03 RE SCT TOS CHANGES FOR SIIBMD33
*
AMD48 NATIVE_LANGUAGE REFER TO A 070 FOR VALID VALUES. 3 50
FOCUS='Native,Language'
Individual's native language, if not English
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD49 YEARS_STUDY_ENGL FOCUS='Years,Study,Engl' 2
If English is not the individual's native language, the number of
years they have studied English.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD50 YEARS_ENGL_CNTRY FOCUS='Years,Engl,Cntry' 2
If English is not the student's native language, the number of
years the student has lived in an English-speaking country.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD51 ENGL_RQMT_WAIVER FOCUS='Engl,Rqmt,Waiver' 1
The reason an English requirement is being waived.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Not applicable
E ESL Program
Enrolling in English language program
N Not required
English proficiency is not required for this
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 562
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD51 ENGL_RQMT_WAIVER (CONT)
program
AMD52 ENGL_PROF_MET_IND FOCUS='Engl,Prof,Met,Ind' 1
Flag indicating that English proficiency has been demonstrated.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: (BLANK) Unknown
N No
Y Yes, the individual has met the requirement
AMD53 ENGL_PROF_LEVEL FOCUS='Engl,Prof,Level' 4
The individual's demonstrated English proficiency level.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD54 SPOUSE_ACCOMPANY FOCUS='Spouse,Accompany' 1
Whether a spouse is accompanying the principal to the US, either at the
time of entry, or joining them later.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: (BLANK) Unknown
N No
Y Yes
x Number accompanying principal; note that only one
spouse may be reported to SEVIS
AMD55 CHILDREN_ACCOMPANY FOCUS='Children,Accompany' 2
The number of minor children that will accompany the principal, either
at the time of entry, or joining them later.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: (BLANK) Unknown
0 None
1 1 minor child accompanying principal
2 2 minor children accompanying principal
3 3 minor children accompanying principal
4 4 minor children accompanying principal
5 5 minor children accompanying principal
6 6 minor children accompanying principal
7 7 minor children accompanying principal
8 8 minor children accompanying principal
9 9 minor children accompanying principal
DATE RUN 04/08/03 Auburn University REPORT PAGE 563
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD56 TEACH_ASSISTANT FOCUS='Teach,Assistant' 1
A flag indicating whether the student has a teaching or research
assistantship.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: N No
VALUES: N No
Y Yes
AMD57 FINANCIAL_ASSIST FOCUS='Financial,Assist' 9
Monthly amount of financial assistance for teaching/research assistant
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD58 VISA_NUMBER FOCUS='Visa,Number' 25
Visa number assigned by the Department of State.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD59 CNTRY_ISSU_VISA FOCUS='Cntry,Issu,Visa' 3
The Department of State visa issuance post that processed the visa
application.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: ABJ Abidjan
ABD Abu Dhabi
ABU Abuja
ACC Accra
ADN Adana
ADA Addis Abada
ALX Alexandria
ALG Algiers
ATA Alma Ata
AMM Amman
AMS Amsterdam
ANK Ankara
ANT Antananarivo
ATW Antwerp
APA Apia
AKD Ashgabat
ASC Asuncion
ATH Athens
AUC Auckland
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD59 CNTRY_ISSU_VISA (CONT)
BAG Baghdad
BKU Baku
BAM Bamako
BDS Bandar Seri Begawan
BAN Bangkok
BNG Bangui
BNJ Banjul
BRC Barcelona
BAR Barranquilla
BEI Beijing
BRT Beirut
BEL Belem
BET Belfast
BGD Belgrade
BLZ Belize City
BER Berlin
BRN Bern
BIL Bilbao
BKK Bishkek
BIS Bissau
BLA Blantyre
BOG Bogota
BOM Bombay
BON Bonn
BOR Bordeaux
BRA Brasilia
BTS Bratislava
BRV Brazzaville
BRE Bremen
BRI Bridgetown
BSB Brisbane
BRU Brussels
BUC Bucharest
BUD Budapest
BUE Buenos Aires
BUJ Bujumbura
BUK Bukava
CAO Cairo
CAL Calcutta
CLG Calgary
CAI Cali
CAN Canberra
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD59 CNTRY_ISSU_VISA (CONT)
CAP Cape Town
CAR Caracas
CAS Casablanca
CEB Cebu
CHE Chengdu
CHN Chiang Mai
KNV Chisinau
CDJ Ciudad Juarez
COL Colombo
CON Conakry
COP Copenhagen
COT Cotonou
CUR Curacao
DAK Dakar
DAM Damascus
DAR Dar Es Salaam
DHA Dhahran
DAC Dhaka
DJI Djibouti
DOH Doha
DOU Douala
DBI Dubai
DUB Dublin
DUR Durban
DHB Dushanbe
DUS Dusseldorf
EDI Edinburgh
FLO Florence
FKT Frankfurt
FRE Freetownn
FUK Fukuoka
GAB Gaborone
GEN Geneva
GOA Genoa
GTW Georgetown
GUJ Guadalajara
GNG Guangzhou
GUA Guatemala
GUQ Guayaquil
HAG Hague
HAI Haifa
HAL Halifax
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD59 CNTRY_ISSU_VISA (CONT)
HAM Hamburg
HMN Hamilton
HAR Harare
HAV Havana
HEL Helsinki
HER Hermosillo
HCM Ho Chi Minh City, Vietnam
HKG Hong Kong
HON Honiora
ISL Islamabad
IST Istanbul
IZM Izmir
JAK Jakarta
JID Jeddah
JER Jerusalem
JOH Johannesburg
KAB Kabul
KAD Kaduna
KAM Kampala
KAP Karachi
KAT Kathmandu
KHA Khartoum
KEV Kiev
KIG Kigali
KIN Kingston
KNS Kinshasa
KOL Kolonia
KOR Koror
KRA Krakow
KUL Kuala Lumpur
KUW Kuwait
LAP La Paz
LAG Lagos
LAH Lahore
LEN Leningrad
LIB Libreville
LEI Liepzig
LIL Lilongwe
LIM Lima
LIS Lisbon
LIV Liverpool
LOM Lome
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD59 CNTRY_ISSU_VISA (CONT)
LON London
LUA Luanda
LUB Lubumbashi
LUS Lusaka
LUX Luxembourg
LYN Lyon
MDR Madras
MDS Madras
MAD Madrid
MAJ Majuro
MAL Malabo
MNG Managua
MAA Manama
MAN Manila
MAP Maputo
MAR Maracaibo
MRS Marseille
MRT Martinique
MAS Maseru
MAT Matamoros
MAZ Mazatlan
MBA Mbabane
MED Medan
MEL Melbourne
MER Merida
MEX Mexico City
MIL Milan
MSK Minsk
MOG Mogadishu
MSA Mombasa
MON Monrovia
MTR Monterrey
MTV Montevideo
MNT Montreal
MOR Moroni
MOS Moscow
MUN Munich
MUS Muscat
NDJ N. Djamena
NAH Naha
NAI Nairobi
NAP Naples
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD59 CNTRY_ISSU_VISA (CONT)
NAS Nassau
NDL New Delhi
NIA Niamey
NIC Nicosia
NOU Nouakchott
NUV Nuevo Laredo
OPO Oporto
ORN Oran
OSK Osaka-Kobe
OSL Oslo
OTT Ottawa
OUA Ouagadougou
PPO Pago Pago
PAL Palermo
PAN Panama City
PRB Paramaribo
PRM Paramaribo
PAR Paris
PER Perth
PES Peshawar
PHP Phnpm Penn-US Consulate Off
PDE Ponta Delgada
POS Port of Spain
PLS Port Louis
PMB Port Moresby
PAP Port-Au-Prince
PAG Porto Alegre
POZ Poznan
PRG Prague
PRA Praia
PRE Pretoria
PSN Pusan
QUE Quebec
QUI Quito
RAB Rabat
RAN Rangoon
REC Recife
REY Reykjavik
RGA Riga
RDJ Rio de Janeiro
RID Riyadh
ROM Rome
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD59 CNTRY_ISSU_VISA (CONT)
ROT Rotterdam
SAJ Saipan
SAL Salisbury
SVD Salvador
SLZ Salzburg
SNJ San Jose
SNS San Salvador
SNA Sanaa
SAN Santiago
SND Santo Domingo
SAP Sao Paulo
SPP Sapporo
SEO Seoul
SEV Seville
SHA Shanghai
SNY Shenyang
SIN Singapore
SOF Sofia
SOK Songkhla
SGE St. Georges
STJ St. Johns
SPT St. Petersburg
STO Stockholm
STR Strasbourg
STU Stuttgart
SUR Surabaya
SUV Suva
SYD Sydney
TAI Taipei
TAL Tallinn
TAN Tangier
THT Tashkent
TBL Tbilisi
TEG Tegucigalpa
TEH Tehran
TEL Tel Aviv
THE Thessaloniki
TIJ Tijuana
TIA Tirana
TOK Tokyo
TOR Toronto
TRI Trieste
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD59 CNTRY_ISSU_VISA (CONT)
TRP Tripoli
TUN Tunis
UDN Udorn
ULN Ulaanbaatar
VAL Valletta
VAN Vancouver
VAT Vatican City
VIC Victoria
VIE Vienna
VIT Vientiane
VIL Vilnius
VW Visa Waiver
WAR Warsaw
WDC Washington
WEL Wellington
WHK Windhoek
WIN Winnepeg
YAO Yaounde
YRV Yerevan
ZAG Zagreb
ZUR Zurich
AMD60 DEP_SEVIS_ID FOCUS='Dep,SEVIS,ID' 11
The SEVIS ID assigned by the INS to a dependent of a SEVIS principal
(either student or exchange visitor).
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD61 DEP_RELATIONSHIP FOCUS='Dep,Relationship' 1
The relationship of the dependent to the SEVIS principal.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: C Minor Child (SEVIS Value: 02)
S Spouse (SEVIS Value: 01)
AMD62 DEP_GENDER FOCUS='Dep,Gender' 1
The gender of the SEVIS dependent.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: (BLANK) Unknown (SEVIS Value: U)
F Female
M Male
DATE RUN 04/08/03 Auburn University REPORT PAGE 571
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD63 DEP_BIRTH_DT FOCUS='Dep,Birth,Dt' 8
The birth date of the SEVIS dependent.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD64 DEP_BIRTH_CNTRY REFER TO A 065 FOR VALID VALUES. 2
FOCUS='Dep,Birth,Cntry'
The country in which the dependent was born. The values defined
in the Country Code table (A 065) are used for citizenship and
residency fields.
The values delivered by SCT are based on the US Commerce Department
FIPS 10-4 values defined for SEVIS (the INS Student and Exchange
Visitor Information System). The translations associated with
these codes are the country names required by the USPS (United States
Postal Service), since the translated values are used for mailing.
Although any of the defined codes may be used for citizenship and
residency fields, special considerations regarding use of Country
names in addresses should be noted:
- If a code in parenthesis follows a Country name, the postal service
for that country is maintained by the country whose code is in
parenthesis. In those cases, the Country name should not be used on
addresses - use the Country code listed after the Country name for
addresses for that country. For example, mail to Monaco should be
assigned FR (FRANCE) as the Country value, since mail delivery to
Monaco is provided by France. It is entered in the DBD as: MONACO (FR).
- Postal service for territories and possessions of the US/UN is
maintained by the US. These situations are listed in the DBD with US
following the Country name, for example - BAKER ISLAND (US). If
the area has been assigned a US State value, that will also be
indicated - for example, AMERICAN SAMOA (US STATE: AS). In these
cases, US should be assigned as the Country value. If a State value
is indicated, assign that value for the State. Consequently the
addresses will be formatted correctly as domestic US mail in SIS
output.
- Special addressing instructions are included as required in comments
beneath the Country value.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
* 03/18/03 RE SCT TOS CHANGES FOR SIIBMD33
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD64 DEP_BIRTH_CNTRY (CONT) *
AMD65 DEP_BIRTH_CITY FOCUS='Dep,Birth,City' 20
The city in which the dependent was born. City of Birth is required
in SEVIS for exchange visitors and their dependents, but not for
students.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD66 I94_EXP_DATE FOCUS='I94,Exp,Date' 8
The "Admitted Until" date from the I-94 (Arrival/Departure Record).
This is the date when the individual's authorized period of stay
expires.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD67 CNTRY_PERM_RES REFER TO A 065 FOR VALID VALUES. 2
FOCUS='Cntry,Perm,Res'
The country of the individual's legal permanent residence. The values
defined in the Country Code table (A 065) are used for citizenship and
residency fields.
The values delivered by SCT are based on the US Commerce Department
FIPS 10-4 values defined for SEVIS (the INS Student and Exchange
Visitor Information System). The translations associated with
these codes are the country names required by the USPS (United States
Postal Service), since the translated values are used for mailing.
Although any of the defined codes may be used for citizenship and
residency fields, special considerations regarding use of Country
names in addresses should be noted:
- If a code in parenthesis follows a Country name, the postal service
for that country is maintained by the country whose code is in
parenthesis. In those cases, the Country name should not be used on
addresses - use the Country code listed after the Country name for
addresses for that country. For example, mail to Monaco should be
assigned FR (FRANCE) as the Country value, since mail delivery to
Monaco is provided by France. It is entered in the DBD as: MONACO (FR).
- Postal service for territories and possessions of the US/UN is
maintained by the US. These situations are listed in the DBD with US
following the Country name, for example - BAKER ISLAND (US). If
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD67 CNTRY_PERM_RES (CONT) the area has been assigned a US State value, that will also be
indicated - for example, AMERICAN SAMOA (US STATE: AS). In these
cases, US should be assigned as the Country value. If a State value
is indicated, assign that value for the State. Consequently the
addresses will be formatted correctly as domestic US mail in SIS
output.
- Special addressing instructions are included as required in comments
beneath the Country value.
*Change Log: 03/18/03 RE: SCT TOS SIIBMD33
*
AMD68 ACADEMIC_UNIT REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Academic,Unit'
The Academic Unit associated with this individual's record for security
purposes. Academic Unit may be used with a College value to limit
access to this individual's information on all SEVIS entry screens.
In addition to being allowed access to the SEVIS screens, you must be
authorized by the security settings on your SIS user ID to access a
record with the values entered for either Academic Unit and College.
Since the Academic Unit and College entered on this screen control
access to the information available on the entry screens for this
individual, care must be taken when assigning values to the security
fields.
For more information on how SIS security is used at your institution,
contact your SIS security administrator.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD69 COLLEGE REFER TO A 030 FOR VALID VALUES. 3
FOCUS='College'
The College associated with this individual's record for security
purposes. Academic Unit may be used with a College value to limit
access to this individual's information on all SEVIS entry screens.
In addition to being allowed access to the SEVIS screens, you must be
authorized by the security settings on your SIS user ID to access a
record with the values entered for either Academic Unit and College.
Since the Academic Unit and College entered on this screen control
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMD69 COLLEGE (CONT) access to the information available on the entry screens for this
individual, care must be taken when assigning values to the security
fields.
For more information on how SIS security is used at your institution,
contact your SIS security administrator.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMD70 ISEAS_CONFIRM_NUM FOCUS='ISEAS,Confirm,Num' 10
The confirmation number issued by the Department of State ISEAS system
after information regarding this individual's eligibility document has
been entered. Once SEVIS is fully operational, use of ISEAS should be
discontinued. ISEAS is now required to prove that your institution
issued the student, exchange visitor, or dependent eligibility document.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 575
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SEGMENT 140 SEVIS STU PROGRAM SE STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AME01 DELETE_STUPGM_RCD REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Del,Stupgm,Rcd'
A flag used to delete a student's program record. This
field is used for processing but not displayed on Screen 7ST
- removing the field from that screen will affect program
date calculations.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
* 03/18/03 RE SCT TOS CHANGES FOR SIIBMD33
*
#AME05 STU_ID REFER TO AA002 FOR VALID VALUES. 9
FOCUS='Student,Number'
#AME07 SEGMENT_NUMBER FOCUS='Segment,Number' 3
DEFAULT: 140 Student Program
#AME19 STUPGM_MNTDT FOCUS='Stupgm,Maint,Date' 8
System-maintained. The date on which this Student program
record was last updated.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
#AME20 FILLER 11
AME21 SCHOOL_CD FOCUS='School,Cd' 15
The SEVIS School Code this student's program is classified under. The
SEVIS School Code is assigned to your institution by the INS.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AME22 EDUCATION_LEVEL FOCUS='Education,Level' 2
The education level the student is pursuing at your institution.
The values that may be assigned for each visa type are indicated.
Valid values for SEVIS are in SEVIS lookup table: EduLevelCodeType.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: #01 Primary (F only)
#02 Secondary (F only)
03 Associate (F only)
04 Bachelor (F only)
05 Master (F only)
06 Doctorate (F only)
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AME22 EDUCATION_LEVEL (CONT)
07 Language training (F only)
#08 High school (F & M)
09 Flight training (M only)
10 Other vocational school (M only)
11 Other (F & M)
AME23 PRIMARY_MAJOR FOCUS='Primary,Major' 7
The CIP2000 code used to represent the student's primary major. If
a student is pursuing a dual major, assign one major as the SEVIS
Primary Major, and the other as the Secondary Major.
The SEVIS Student Program Screen (7SP) displays the major and minor
values of the matriculated programs for the student's current term.
You may use Screen 110 to view a student's matriculations for other
terms.
Valid values are defined in SEVIS table: Major/Minor Codes for
Students and Subject/Field Codes for Exchange Visitors. The CIP2000
codes are defined by the National Center for Educational Statistics
Classification of Instructional Program:Year 2000.
To prevent lengthy searches of the entire CIP2000 listing, only the
appropriate values for the programs offered at your institution should
be defined for this field.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AME24 SECONDARY_MAJOR REFER TO AME23 FOR VALID VALUES. 7
FOCUS='Secondary,Major'
The CIP2000 code used to represent the student's secondary major. If
a student is pursuing a dual major, assign one major as the SEVIS
Primary Major, and the other as the Secondary Major.
The SEVIS Student Program Screen (7SP) displays the major and minor
values of the matriculated programs for the student's current term.
You may use Screen 110 to view a student's matriculations for other
terms.
Valid values are defined in SEVIS table: Major/Minor Codes for
Students and Subject/Field Codes for Exchange Visitors. The CIP2000
codes are defined by the National Center for Educational Statistics
Classification of Instructional Program:Year 2000.
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AME24 SECONDARY_MAJOR (CONT)
To prevent lengthy searches of the entire CIP2000 listing, only the
appropriate values for the programs offered at your institution should
be defined for this field.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AME25 MINOR REFER TO AME23 FOR VALID VALUES. 7
FOCUS='Minor'
The CIP2000 code used to represent the student's minor. Only one value
may be assigned as the SEVIS Minor.
The SEVIS Student Program Screen (7SP) displays the major and minor
values of the matriculated programs for the student's current term.
You may use Screen 110 to view a student's matriculations for other
terms.
Valid values are defined in SEVIS table: Major/Minor Codes for
Students and Subject/Field Codes for Exchange Visitors. The CIP2000
codes are defined by the National Center for Educational Statistics
Classification of Instructional Program:Year 2000.
To prevent lengthy searches of the entire CIP2000 listing, only the
appropriate values for the programs offered at your institution should
be defined for this field.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AME26 RESTRICT_PGM_AUTH FOCUS='Restrict,Pgm,Auth' 1
This flag indicates whether the student is authorized to pursue a
program of study that is resticted by the Department of State.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Not applicable
N Denied approval
P Pending approval
Y Granted approval
AME27 COMMUTER FOCUS='Commuter' 1
This flag indicates whether a student from Canada or Mexico commutes to
the institution. A student must live within 75 miles of the US border
to be classified as a commuter and receive an F-3/M-3 visa.
CONTINUED
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AME27 COMMUTER (CONT) *Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Not applicable
N Canadian or Mexican student who does not commute
Y Commuter
AME28 LENGTH_STUDY FOCUS='Length,Study' 2
Number of months normally required to complete the entire program the
student is pursuing.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AME29 PGM_START_DT FOCUS='Pgm,Start,Dt' 8
Date the student's program will begin. The Program Start Date must be
in the future if the reason you are entering the student in SEVIS is
their initial attendance in a program. The Program Start Date should
take into account any activities required before the beginning of the
academic session, including orientation, on-campus employment, or
required research projects. The Program Start Date may not be more
than 30 days before the start of the term.
You may not change the Program Start Date once a student has entered
the US.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AME30 PGM_END_DT FOCUS='Pgm,End,Dt' 8
Date the student's program will be completed. The full program period
includes Curricular Practical Training (CPT) and Optional Practical
Training (OPT) the student will undertake after completing their
coursework.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AME31 FULL_COURSE_LOAD FOCUS='Full,Course,Load' 4
The number of hours the student is required to complete this term in
order to maintain status as a student. This number will be compared to
the total number of hours being attempted at your institution, and any
concurrent hours you have entered into the system. (Concurrent Hours
are recorded in Concurrent Institution Hours - AME33.)
The student will be flagged for review by SIS event tracking if the
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 579
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 578
SEGMENT 140 SEVIS STU PROGRAM SE STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AME31 FULL_COURSE_LOAD (CONT) total of attempted hours drops below this number after the term
reporting date has passed.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: 1200 12 hours
AME32 CONCURR_ENR_INST FOCUS='Concurr,Enr,Inst' 7
Another institution in which the student is currently enrolled in
classes. The School Code assigned to that institution in your SIS
School Index is entered here. The school name will be displayed beside
the index code.
The institutions in your School Index may be viewed on Screen 35. Enter
the first characters of the institution name in the School Code field
to view the information. The name you entered will be replaced by the
index number assigned to that institution if it is the only match. If
more than one record on the file matches your entry, a list of matching
schools will be presented.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AME33 CONCURR_INST_HRS FOCUS='Concurr,Inst,Hrs' 4
The number of hours authorized at the concurrent institution.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AME34 VERIFY_HOURS FOCUS='Verify,Hours' 1
Whether the number of enrolled hours at the concurrent institution has
been verified.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Not applicable
N Not verified
Y Enrollment verified
DATE RUN 04/08/03 Auburn University REPORT PAGE 580
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 579
SEGMENT 150 SEVIS STU TRACKING S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMF01 DELETE_STUTRK_RCD REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Del,Stutrk,Rcd'
A flag used to delete a student's tracking record. This
field is used for processing but not displayed on Screen 7SS
- removing the field from that screen will affect program
date calculations.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
* 03/18/03 RE SCT TOS CHANGES FOR SIIBMD33
*
#AMF05 STU_ID REFER TO AA002 FOR VALID VALUES. 9
FOCUS='Student,Number'
#AMF07 SEGMENT_NUMBER FOCUS='Segment,Number' 3
DEFAULT: 150 Student Tracking
#AMF19 STUTRK_MNTDT FOCUS='Stutrk,Maint,Date' 8
System-maintained. The date on which this Student tracking
record was last updated.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
#AMF20 FILLER 11
AMF21 COMPLIANCE_STATUS FOCUS='Compliance,Status' 1
A flag indicating whether the student is in compliance with the
mandated requirements for retaining status as an international student
in the US.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Unknown
C In status
N Out of status
AMF22 DOC_VERIF_DT FOCUS='Doc,Verif,Dt' 8
The date the individual personally appeared at the institution to
present their immigration documentation.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF23 SSN FOCUS='SSN' 9
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 581
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 580
SEGMENT 150 SEVIS STU TRACKING S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMF23 SSN (CONT) The Social Security Number assigned to the student.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF24 TIN FOCUS='TIN' 9
A Tax Identification Number (TIN) assigned to the student.
AMF25 CURRENT_TERM_REG FOCUS='Current,Term,Reg' 1
The status of SEVIS registration for this student for the current term.
Students must be registered in SEVIS within 30 days of the beginning of
the term in order to remain in status.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: B Reported to SEVIS in batch processing
E Enrolled in full course load but not yet reported
R Reported to SEVIS in real-time interactive
AMF26 LAST_TERM_REG FOCUS='Last,Term,Reg' 3
The last term that the student was registered in SEVIS.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF27 FORMI538_FEE_PD FOCUS='FormI538,Fee,Pd' 1
Indicates status of submission of INS Form I-538, Certification by
Designated School Official, for OPT.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Not applicable
N Not yet submitted
P Pending approval
R Approval received
AMF28 FORMI765_FEE_PD FOCUS='Form,I765,Fee,Pd' 1
Indicates status of submission of INS employment authorization Form
I-765, Application for Employment Authorization.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Not applicable
D Submtd/Due
Form submitted - fee due
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 582
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 581
SEGMENT 150 SEVIS STU TRACKING S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMF28 FORMI765_FEE_PD (CONT)
F Submtd/Pd
Form submitted - fee paid
P Pending
R Auth rec'd
Employment authorization received
AMF29 DBFC_AUTHORIZATION FOCUS='DBFC,Authorization' 1
Indicates status of authorization to drop below a full courseload.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Not applicable
N No approval granted
R Requested by student
Y Approved by DSO
AMF30 DBFC_ACTION_DT FOCUS='DBFC,Action,Dt' 8
Last date action was taken in regard to drop below full courseload.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF31 DBFC_REASON FOCUS='DBFC,Reason' 2
Reason the student is authorized to drop below full courseload. The
values that may be assigned for each visa type are indicated.
Valid values for SEVIS are in SEVIS lookup table: DropBlwfullType.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: 01 Illness or medical condition (F & M)
02 Initial difficulty with the English language
(F only)
03 Initial difficulty with the reading requirements
(F only)
04 Unfamiliarity with American teaching methods
(F only)
05 Improper course level placement (F only)
06 To complete course of study in current term
(F only)
07 Part-time commuter student (F & M)
AMF32 DBFC_START_DT FOCUS='DBFC,Start,Dt' 8
Authorized start date of period during which a student may drop below a
full courseload.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 583
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 582
SEGMENT 150 SEVIS STU TRACKING S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMF32 DBFC_START_DT (CONT) *Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF33 DBFC_END_DT FOCUS='DBFC,End,Dt' 8
Authorized end date of period during which a student may drop below a
full courseload. After this date, a full courseload must be resumed.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF34 DBFC_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='DBFC,Rmk,RC'
Reason Code of a remark related to the student's drop below a full
courseload.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF3A DBFC_RMK_DT FOCUS='DBFC,Rmk,Dt' 8
Entry Date of a remark related to the student's drop below a full
courseload.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF35 ORIG_PGM_START_DT FOCUS='Orig,Pgm,Start,Dt' 8
The original start date of the student program. This date is used
when determining whether a student extension may be granted.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF36 M1_EXT_LIMIT_DT FOCUS='M1,Ext,Limit,Dt' 8
The date through which a student with an M-1 visa may have their program
extended. The current limit is 3 years from the original start date of
the student's M-1 status. This date must be set based on the original
start date of a student with an M-1 visa.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF37 EXTEND_PGM_END_DT FOCUS='Extend,Pgm,End,Dt' 8
New program end date resulting from an extension. The program end date
will be reset to this date.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF38 EXT_PGM_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
DATE RUN 04/08/03 Auburn University REPORT PAGE 584
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 583
SEGMENT 150 SEVIS STU TRACKING S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Ext,Pgm,Rmk,RC'
Reason Code for a remark related to a program extension.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF3B EXT_PGM_RMK_DT FOCUS='Ext,Pgm,Rmk,Dt' 8
Entry Date of a remark related to a program extension.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF39 DEFER_PGM_START_DT FOCUS='Defer,Pgm,Start,Dt' 8
New program start date resulting from a deferral. The program start
date will be reset to this date.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF40 DEFER_PGM_END_DT FOCUS='Defer,Pgm,End,Dt' 8
New program end date resulting from a deferral. The program end date
will be reset to this date.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF41 DEF_ATTND_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Def,Attnd,Rmk,RC'
Reason Code for remark related to program deferral.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
* 03/18/03 RE SCT TOS CHANGES FOR SIIBMD33
*
AMF4A DEF_ATTND_RMK_DT FOCUS='Def,Attnd,Rmk,Dt' 8
Entry Date of remark related to program deferral.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF42 DISCIP_ACTION FOCUS='Discip,Action' 1
Indicates that disciplinary action was taken as a result of a criminal
conviction.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Not applicable
Y Disciplinary action based on criminal conviction
DATE RUN 04/08/03 Auburn University REPORT PAGE 585
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 584
SEGMENT 150 SEVIS STU TRACKING S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMF43 DISP_ACT_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Disp,Act,Rmk,RC'
Reason Code of the remark related to disciplinary action taken as a
result of a criminal conviction.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF4B DISP_ACT_RMK_DT FOCUS='Disp,Act,Rmk,Dt' 8
Date of the remark related to disciplinary action taken as a result of
a criminal conviction.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF44 STATUS_TERMIN_REAS FOCUS='Status,Termin,Reas' 2
The reason student status is being terminated. Valid values for SEVIS
are defined in SEVIS lookup table: StudentTerminationReasonType.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: 01 Unauthorized withdrawal
02 Death
03 Unauthorized employment
04 Unauthorized drop below full course of study
05 Unauthorized drop below full course time exceeded
06 Change of nonimmigrant classification
07 Change of nonimmigrant classification denied
08 Expulsion
09 Suspension
10 Absent from country for five months
11 Failure to enroll
12 Costs exceed resources
13 Transfer student no show
14 Denied transfer
15 Authorized withdrawal
22 No show - manual termination
AMF45 STATUS_TERMIN_DT FOCUS='Status,Termin,Dt' 8
The date student status is terminated.
AMF46 TERMIN_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Termin,Rmk,RC'
Reason Code of the remark related to student status termination.
AMF4C TERMIN_RMK_DT FOCUS='Termin,Rmk,Dt' 8
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 586
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 585
SEGMENT 150 SEVIS STU TRACKING S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMF4C TERMIN_RMK_DT (CONT) Entry Date of the remark related to student status termination.
AMF47 COMP_PGM_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Comp,Pgm,Rmk,RC'
Reason Code of the remark related to student program completion.
AMF4D COMP_PGM_RMK_DT FOCUS='Comp,Pgm,Rmk,Dt' 8
Entry Date of the remark related to student program completion.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF48 TRANSFER_INTENT FOCUS='Transfer,Intent' 1
A flag indicating the intention of a student to transfer in or out of
this institution. The SEVIS record for a student transferring into
the institution will not become fully accessible until after the
transfer date recorded in SEVIS.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Not applicable
I Transfer to this institution
O Transfer out of this institution
AMF49 TRANSFER_INST FOCUS='Transfer,Inst' 7
The institution the student is transferring to/from. The School Code
assigned to that institution in your SIS School Index is entered here.
The school name will be displayed beside the index code.
The institutions in your School Index may be viewed on Screen 35. Enter
the first characters of the institution name in the School Code field
to view the information. The name you entered will be replaced by the
index number assigned to that institution if it is the only match. If
more than one record on the file matches your entry, a list of matching
schools will be presented.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF50 TRANSFER_INST_DT FOCUS='Transfer,Inst,Dt' 8
Date of transfer to/from this institution.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF51 TRANSFER_ELIG FOCUS='Transfer,Elig' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 587
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 586
SEGMENT 150 SEVIS STU TRACKING S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMF51 TRANSFER_ELIG (CONT) Flag indicating whether the student is eligible to transfer.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Not applicable
F Financial obligations
N Not academically qualified
Y Academically qualified
AMF52 M1_APPROVAL FOCUS='M1,Approval' 1
Flag indicating whether an M-1 student has received INS approval for
a transfer.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Not applicable
P Decision pending
A INS approval received
D Approval denied
AMF53 M1_TRANS_DEC_DT FOCUS='M1,Trans,Dec,Dt' 8
The date the INS decision on an M-1 transfer request was received.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF54 ADV_GRC_PER_DT FOCUS='Adv,Grc,Per,Dt' 8
The maximum allowable date for arrival in the US before the beginning
of classes. The grace period allows the student to make necessary
living arrangements before the start of classes. The arrival date may
not be more than 30 days before the beginning of the student's program.
The Advance Grace Period Start Date will be reset to the maximum number
of days allowed - 30 days prior to the start date - when the Program
Start Date is updated. These dates may be updated as required on
Screen 7SS, SEVIS Student Status.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF55 DEPART_GRC_PER_DT FOCUS='Depart,Grc,Per,Dt' 8
The end date for the departure grace period allowed after the end of
the student's program. The departure date may not be more than 30
days after completion of the program for exchange visitors (J visa) or
vocational students (M visa). Academic students have up to 60 days
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 588
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 587
SEGMENT 150 SEVIS STU TRACKING S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMF55 DEPART_GRC_PER_DT (CONT) after completing the program to depart the US.
The Departure Grace Period End Date will be reset to the maximum number
of days allowed after the end of the program - 60 days for F visa
holders, and 30 days for J and M visa holders - when the Program End
Date is updated. These dates may be updated as required on Screen 7SS,
SEVIS Student Status.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF56 STUDENT_EMPL_AUTH FOCUS='Student,Empl,Auth' 2
The type of employment the student is authorized to pursue. Valid
values are defined for SEVIS in lookup table: EmploymentCodeType.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Not applicable
01 Authorized for Optional Practical Training (OPT)
02 Authorized for Curricular Practical Training (CPT)
03 Authorized for off-campus employment
AMF57 OFF_CAMPUS_EMP_REC FOCUS='Off,Campus,Emp,Rec' 1
Flag indicating whether the student has received a recommendation for
off-campus employment from the DSO at your instituion.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Not applicable
D Recommendation denied
P Decision pending
R Recommendation received
AMF58 OFF_CAMPUS_EMP_RSN FOCUS='Off,Campus,Emp,Rsn' 2
The reason the student is requesting permission to engage in
off-campus employment. Valid values for SEVIS are defined for SEVIS
in lookup table: EmploymentCodeType.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: 01 Economic hardship
02 International organization
03 Special student relief
AMF59 OFF_CAMPUS_EMPLY1 FOCUS='Off,Campus,Emply1' 2
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 589
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 588
SEGMENT 150 SEVIS STU TRACKING S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMF59 OFF_CAMPUS_EMPLY1 (CONT) The first of two Employment History Sequence Numbers identifying the
records for the student's current off-campus employment.
Student employment information is stored in SIS Employment History
records. The name and address of the employer, dates of employment,
full/part-time designation, position title and contact information are
included in the records. Each Employment History record is uniquely
identified by the 2-digit Sequence Number assigned to the record.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF60 OFF_CAMPUS_EMPLY2 FOCUS='Off,Campus,Emply2' 2
The second of two Employment History Sequence Numbers identifying the
records for the student's current off-campus employment.
Student employment information is stored in SIS Employment History
records. The name and address of the employer, dates of employment,
full/part-time designation, position title and contact information are
included in the records. Each Employment History record is uniquely
identified by the 2-digit Sequence Number assigned to the record.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF61 DSO_RECOMMENDATION FOCUS='DSO,Recommendation' 32
The name of the DSO at your institution recommending the student for
curricular practical training (CPT), or the INS official approving a
student's request for optional practical training (OPT).
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF62 TR_RECOMM_ACT_DT FOCUS='Tr,Recomm,Act,Dt' 8
The most recent date of activity related to a request for practical
training.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF63 CURRENT_CPT1 FOCUS='Current,CPT1' 2
The first of two Employment History Sequence Numbers identifying the
records for the student's current curricular practical training.
Student employment information is stored in SIS Employment History
records. The name and address of the training site, dates of training,
full/part-time designation, position title and contact information are
included in the records. Each Employment History record is uniquely
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 590
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 589
SEGMENT 150 SEVIS STU TRACKING S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMF63 CURRENT_CPT1 (CONT) identified by the 2-digit Sequence Number assigned to the record.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF64 CURRENT_CPT2 FOCUS='Current,CPT2' 2
The second of two Employment History Sequence Numbers identifying the
records for the student's current curricular practical training.
Student employment information is stored in SIS Employment History
records. The name and address of the training site, dates of training,
full/part-time designation, position title and contact information are
included in the records. Each Employment History record is uniquely
identified by the 2-digit Sequence Number assigned to the record.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF65 CPT_CRS_REV_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='CPT,Crs,Rmk,RC'
Reason Code of a remark describing the relevance of the curricular
practical training being recommended to the student's course of study.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF6A CPT_CRS_REV_RMK_DT FOCUS='CPT,Crs,Rev,Rmk,Dt' 8
Entry Date of a remark describing the relevance of the curricular
practical training being recommended to the student's course of study.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF66 CURRENT_OPT1 FOCUS='Current,OPT1' 2
The first of two Employment History Sequence Numbers identifying the
records for the student's current optional practical training.
Student employment information is stored in SIS Employment History
records. The name and address of the training site, dates of training,
full/part-time designation, position title and contact information are
included in the records. Each Employment History record is uniquely
identified by the 2-digit Sequence Number assigned to the record.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF67 CURRENT_OPT2 FOCUS='Current,OPT2' 2
The second of two Employment History Sequence Numbers identifying the
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 591
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 590
SEGMENT 150 SEVIS STU TRACKING S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMF67 CURRENT_OPT2 (CONT) records for the student's current optional practical training.
Student employment information is stored in SIS Employment History
records. The name and address of the training site, dates of training,
full/part-time designation, position title and contact information are
included in the records. Each Employment History record is uniquely
identified by the 2-digit Sequence Number assigned to the record.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF68 OPT_CRS_REV_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='OPT,Crs,Rev,Rmk,RC'
Reason Code of a remark describing the relevance of the optional
practical training being recommended to the student's course of study.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF6B OPT_CRS_REV_RMK_DT FOCUS='OPT,Crs,Rev,Rmk,RC' 8
Entry Date of a remark describing the relevance of the optional
practical training being recommended to the student's course of study.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMF69 EMPL_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Empl,Rmk,RC'
Reason Code of a remark containing general comments related to the
student's employment or practical training.
AMF6C EMPL_RMK_DT FOCUS='Empl,Rmk,Dt' 8
Entry Date of a remark containing general comments related to the
student's employment or practical training.
SEVIS employment date.
AMF70 REQ_CHG_STATUS FOCUS='Req,Chg,Status' 2
A flag indicating that the student has formally requested a change to
their immigration status. The following values are suggestions for
information you may choose to track - this information is not currently
required for SEVIS. Consequently you may assign DBD values as needed.
More detailed information can be entered on Screen 7CM, SEVIS Comments.
Use Comment Reason Code VS - Visa status change requested - to
identify visa status change as the reason for the comments.
VALUES: P Status request pending decision by INS
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 592
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 591
SEGMENT 150 SEVIS STU TRACKING S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMF70 REQ_CHG_STATUS (CONT)
See Comments with Reason Code VS
R Request for permanent resident status
DATE RUN 04/08/03 Auburn University REPORT PAGE 593
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 592
SEGMENT 160 SEVIS STU FINANCIAL STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMG01 DELETE_STUFIN_RCD REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Del,StuFin,Rcd'
A flag used to delete a student's financial record.
#AMG05 STU_ID REFER TO AA002 FOR VALID VALUES. 9
FOCUS='Student,Number'
#AMG07 SEGMENT_NUMBER FOCUS='Segment,Number' 3
DEFAULT: 160 Student Financial
#AMG19 STUFIN_MNTDT FOCUS='Stufin,Maint,Date' 8
System-maintained. The date on which this Student financial
record was last updated.
#AMG20 FILLER 11
AMG21 MONTHS_IN_TERM FOCUS='Months,In,Term' 2
The number of months in an academic term
AMG22 TUITION_EXPENSES FOCUS='Tuition,Expenses' 8
The total amount of tuition expenses due for the student. Enter the
amount in whole dollars. Do not deduct the amount of any scholarships,
which are entered under School Funds.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMG23 STUDENT_LIVING_EXP FOCUS='Student,Living,Exp' 8
The total of the student's personal living expenses. Enter the amount
in whole dollars.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMG24 DEPEND_EXPENSES FOCUS='Depend,Expenses' 8
If the student is accompanied by dependents, the total amount required
to support all dependents. Enter the amount in whole dollars.
AMG25 OTHER_EXPENSES FOCUS='Other,Expenses' 8
The total of other expenses the student will incur in the US. Enter
the amount in whole dollars.
AMG26 OTH_EXP_DES_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Oth,Exp,Des,Rmk,RC'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 594
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 593
SEGMENT 160 SEVIS STU FINANCIAL STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMG26 OTH_EXP_DES_RMK_RC (CONT) Reason Code of a remark used to describe the nature of the other
expenses the student will incur while in the US.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMG2A OTH_EXP_DES_RMK_DT FOCUS='Oth,Exp,Des,Rmk,Dt' 8
Entry Date of a remark used to describe the nature of the other
expenses the student will incur while in the US.
AMG2B TOTAL_EXPENSES FOCUS='Total,Expenses' 8
Total expenses being reported to SEVIS. The total amount of funds
reported to SEVIS must be equal to or greater than the total expenses
for the I-20 eligibility document to be produced.
AMG27 PERSONAL_FUNDS FOCUS='Personal,Funds' 8
Total amount of personal funds available to the student for paying
expenses. Enter amount in whole dollars.
AMG28 SCHOOL_FUNDS FOCUS='School,Funds' 8
Total amount of funding being provided by the institution. Include any
scholarship amounts in this total. Do not include on-campus employment,
which is entered as Employment Funds. Enter amount in whole dollars.
AMG29 SCH_FND_DES_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Sch,Fnd,Des,Rmk,RC'
Reason Code of a remark used to describe the source of the funding
being provided by the school.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMG2C SCH_FND_DES_RMK_DT FOCUS='Sch,Fnd,Des,Rmk,Dt' 8
Entry Date of a remark used to describe the source of the funding
being provided by the school.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMG30 OTHER_SOURCE_FUNDS FOCUS='Other,Source,Funds' 8
Total amount of other sources of funding.
AMG31 OTH_FND_DES_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Oth,Fnd,Des,Rmk,RC'
Reason Code of a remark used to describe the source of the other
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 595
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 594
SEGMENT 160 SEVIS STU FINANCIAL STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMG31 OTH_FND_DES_RMK_RC (CONT) *
funding.
AMG3A OTH_FND_DES_RMK_DT FOCUS='Oth,Fnd,Des,Rmk,Dt' 8
Entry Date of a remark used to describe the source of the other
funding.
AMG32 EMPLOYMENT_FUNDS FOCUS='Employment,Funds' 8
Total amount of funds derived from on-campus employment. Enter in
whole dollars.
AMG33 EMP_DES_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Emp,Des,Rmk,RC'
Reason Code of a remark used to describe on-campus employment.
AMG3B EMP_DES_RMK_DT FOCUS='Empl,Des,Rmk,Dt' 8
Entry Date of a remark used to describe on-campus employment.
AMG34 TOTAL_FUNDS FOCUS='Total,Funds' 8
Total of funding being reported to SEVIS. The total amount of funds
reported to SEVIS must be equal to or greater than the total expenses
for the I-20 eligibility document to be produced.
AMG35 TOT_FND_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Tot,Fnd,Rmk,RC'
Reason Code of a remark used for general comments on funding the
student's stay in the US.
AMG3C TOT_FND_RMK_DT FOCUS='Tot,Fnd,Rmk,Dt' 8
Entry Date of a remark used for general comments on funding the
student's stay in the US.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMG36 INST_INSUR_COV FOCUS='Inst,Insur,Cov' 1
A flag indicating whether the student is covered under the
institution's health insurance plan. Values may be defined as needed
by your instituion - this information is not reported to SEVIS.
VALUES: (BLANK) Unknown
N Not covered under plan
Y Covered under school plan
W Not required - waived
DATE RUN 04/08/03 Auburn University REPORT PAGE 596
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 595
SEGMENT 160 SEVIS STU FINANCIAL STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMG37 INSUR_CO_NAME FOCUS='Insur,Co,Name' 30
Name of insurance company providing the student's health insurance.
AMG38 POLICY_NUMBER FOCUS='Policy,Number' 15
Policy number of student's health insurance
AMG39 INSUR_START_DT FOCUS='Insur,Start,Dt' 8
Start date of health insurance policy
AMG40 INSUR_END_DT FOCUS='Insur,End,Dt' 8
End date of health insurance policy
AMG41 WAIVER_START_DT FOCUS='Waiver,Start,Dt' 8
Start date of health insurance waiver
AMG42 WAIVER_END_DT FOCUS='Waiver,End,Dt' 8
End date of health insurance waiver
AMG43 SPOUSE_INSURED FOCUS='Spouse,Insured' 1
A flag indicating whether the student's spouse requires coverage under
the institution's health insurance plan.
VALUES: (BLANK) Unknown
N No spouse, or spouse does not require coverage
Y Spouse is covered under institution's plan
2 Health insurance required for two spouses
3 Health insurance required for three spouses
4 Health insurance required for four spouses
5 Health insurance required for five spouses
AMG44 NUM_INSUR_DEP FOCUS='Num,Insur,Dep' 2
A flag indicating whether the student's children (if any) are to be
covered under the instituion's health insurance plan.
VALUES: (BLANK) Unknown
0 No children, or children do not require coverage
1 Health insurance required for one child
2 Health insurance required for two children
3 Health insurance required for three children
4 Health insurance required for four children
5 Health insurance required for five children
6 Health insurance required for six children
7 Health insurance required for seven children
8 Health insurance required for eight children
9 Health insurance required for nine children
DATE RUN 04/08/03 Auburn University REPORT PAGE 597
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 596
SEGMENT 160 SEVIS STU FINANCIAL STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMG45 AGE FOCUS='Age' 2
Age of the student, used to calculate the insurance premium.
AMG46 TOTAL_POLICY_PREM FOCUS='Total,Policy,Prem' 6
Total health insurance policy premium
AMG47 US_DRV_LIC_NUM FOCUS='US,Drv,Lic,Num' 30
Student's US driver's license number
AMG48 US_DRV_LIC_STATE REFER TO A 064 FOR VALID VALUES. 2
FOCUS='US,Drv,Lic,State'
State that issued the student's US driver's license.
AMG49 US_DRV_LIC_EXP_DT FOCUS='US,Drv,Lic,Exp,Dt' 8
Student's US driver's license expiration date.
DATE RUN 04/08/03 Auburn University REPORT PAGE 598
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 597
SEGMENT 170 SEVIS EV PROGRAM SEG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMH01 DELETE_EVPGM_RCD REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Del,EVpgm,Rcd'
A flag used to delete an exchange visitor's program record. This
field is used for processing but not displayed on Screen 7ET
- removing the field from that screen will affect program date
calculations.
#AMH05 STU_ID REFER TO AA002 FOR VALID VALUES. 9
FOCUS='Student,Number'
#AMH07 SEGMENT_NUMBER FOCUS='Segment,Number' 3
DEFAULT: 170 EV Program
#AMH19 EVPGM_MNTDT FOCUS='EVpgm,Maint,Date' 8
System-maintained. The date on which this EV program
record was last updated.
#AMH20 FILLER 11
AMH21 PROGRAM_NUMBER FOCUS='Program,Number' 9
The SEVIS Program Number this exchange visitor's program is classified
under. The Program Number is assigned to your institution by the
Department of State.
AMH22 PROGRAM_CATEGORY FOCUS='Program,Category' 2
The category of the exchange visitor program.
VALUES: (BLANK)
1A Secondary Student
1B Student - Associate
1C Student - Bachelors
1D Student - Masters
1E Student - Doctorate
1F Student - Non-Degree
2A Trainee (Specialty)
2B Trainee (Non-Specialty)
03 Teacher
04 Professor
05 International Visitor
06 Alien Physician
07 Government Visitor
08 Research Scholar
09 Short-Term Scholar
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 599
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 598
SEGMENT 170 SEVIS EV PROGRAM SEG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMH22 PROGRAM_CATEGORY (CONT)
10 Specialist
11 Camp Counselor
12 Summer Work/Travel
13 Au pair
AMH23 POSITION_CODE FOCUS='Position,Code' 3
The position the exchange visitor holds in their home country.
VALUES: (BLANK)
100 CATEGORY - GOVERNMENT
110 CENTRAL GOVERNMENT GROUP
111 HEAD OF GOVERNMENT
112 MINISTERIAL LEVEL OFFICIAL
113 EXECUTIVE LEVEL OFFICIAL
114 CIVIL SERVICE EMPLOYEE IN CENTRAL GOVERNMENT
115 PROFESSIONALS AND SCIENTISTS IN CENTRAL GOVERNMENT
116 LEGISLATOR IN CENTRAL GOVERNMENT
117 JUDGES IN CENTRAL GOVERNMENT
118 MANAGER OF STATE ENTERPRISE
119 CENTRAL GOVERNMENT, OTHER
120 REGIONAL, STATE OR PROVINCIAL GOVERNMENT GROUP
121 GOVERNOR OR OTHER CHIEF OF REGIONAL UNIT
122 SENIOR HEAD OF REGIONAL DEPT.
123 EXECUTIVE LEVEL REGIONAL OFFICIALS
124 CIVIL SERVICE EMPLOYEE IN REGIONAL/STATE GOVERNMEN
125 PROFESSIONALS AND SCIENTISTS IN REGIONAL GOVERNME
126 LEGISLATOR IN REGIONAL OR STATE GOVERNMENT
127 JUDGES IN REGIONAL OR STATE GOVERNMENT
128 MANAGER OF REGIONAL ENTERPRISE
129 OTHER, REGIONAL GOVERNMENT
130 CITY OR TOWN GOVERNMENT GROUP
131 MAYOR OR CITY MANAGER
132 HEAD OF CITY DEPARTMENT
133 EXECUTIVE LEVEL CITY OR TOWN OFFICIALS
134 CIVIL SERVICE EMPLOYEE IN CITY OR TOWN GOVERNMENT
135 PROFESSIONALS AND SCIENTISTS IN CITY OR TOWN
GOVERNMENT
136 LEGISLATOR IN CITY OR TOWN GOVERNMENT
137 JUDGES IN CITY OR TOWN GOVERNMENT
138 MANAGER OF CITY ENTERPRISE
139 OTHER, CITY OR TOWN GOVERNMENT
140 INTERNATIONAL ORGANIZATION GROUP
141 HEAD OF INTERNATIONAL ORGANIZATION GROUP
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 600
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 599
SEGMENT 170 SEVIS EV PROGRAM SEG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMH23 POSITION_CODE (CONT)
142 SENIOR OFFICIAL OF INTERNATIONAL ORGANIZATION
143 EMPLOYEE OF INTERNATIONAL ORGANIZATION
200 CATEGORY - ACADEMIC COMMUNITY
210 UNIVERSITY LEVEL GROUP
211 UNIVERSITY PRESIDENT OR RECTOR
212 UNIVERSITY ADMINISTRATIVE STAFF
213 UNIVERSITY TEACHING STAFF INCLUDING RESEARCHERS
214 UNIVERSITY GRADUATE STUDENTS
215 UNIVERSITY UNDERGRADUATE STUDENTS
216 UNIVERSITY MEDICAL SCHOOL STUDENTS
217 UNIVERSITY SCHOOL STUDENTS IN OTHER PROFESSIONS
218 UNIVERSITY POST GRAD MEDICAL TRAINEE
219 OTHER UNIVERSITY
220 SECONDARY SCHOOL GROUP
221 SECONDARY SCHOOL PRINCIPAL
222 SECONDARY SCHOOL TEACHER OR STAFF
223 SECONDARY SCHOOL STUDENT
229 OTHER SECONDARY SCHOOL
230 ELEMENTARY SCHOOL GROUP
231 TEACHER OR STAFF" ELEMENTARY PRINCIPAL
239 OTHER ELEMENTARY SCHOOL
240 SPECIAL SCHOOLS, INSTITUTES, OR VOCATIONAL SCHOOL
GROUPS
241 SPECIAL SCHOOL, INSTITUTE, OR VOCATIONAL HEAD
242 SPECIAL SCHOOL, INSTITUTE, OR VOCATIONAL TEACHER O
STAFF
249 SPECIAL SCHOOL, INSTITUTE, OR VOCATIONAL - OTHER
300 CATEGORY - PRIVATE SECTOR
310 PRIVATE BUSINESS GROUP
311 PRIVATE BUSINESS ENTREPRENEUR
312 CORPORATE EXECUTIVE
313 MANAGER EMPLOYED BY PRIV.BUS
314 EMPLOYEE OF PRIVATE BUSINESS
315 PROFESSIONAL OR SCIENTISTS IN PRIVATE BUSINESS
319 PRIVATE BUSINESS, OTHER
320 SELF-EMPLOYED PROFESSIONALS GROUP
321 SELF-EMPL.PROFES.(LEGAL FIELD)
322 SELF-EMPL.PROFES.(MEDICAL FLD)
323 SELF-EMPL.PROFES.(TECH.FIELD)
329 SELF-EMPL.PROFES.-OTHER
330 INDEPENDENT, NON-PROFIT, HOSPITALS, OR OTHER
ORGANIZATION GROUPS
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 601
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 600
SEGMENT 170 SEVIS EV PROGRAM SEG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMH23 POSITION_CODE (CONT)
331 DIR. OF INSTIT/CORP.OR HOSPITAL
332 MANAGER-EXEC EMPL.BY INST/CORP
334 EMPLOYEE OF IND.INSTIT OR CORP
335 INSTIT/CORP PROFESS.NAL/SCIEN.
339 INDEPENDENT, NON-PROFIT, HOSPITALS, OR SIMILAR
ORGANIZATION - OTHER
340 AGRICULTURE (INCL. FORRESTRY AND FISHERIES) GROUP
341 AGRICULTURAL ENTREPRENEUR
342 EXECUTIVE OF AGRICULT BUSINESS
343 AGRICULTURAL MANAGER
344 EMPLOYEE OF AGRICUL.ENTERPRISE
345 PROFESSIONAL OR SCIENTISTS IN AGRICULTURE
349 AGRICULTURE, OTHER
350 RELIGION GROUP
351 MINISTER OF RELIGION
352 RELIGIOUS ORDER/CONGREGAT.MBER
353 THEOLOGIAN
400 CATEGORY - THE ARTS AND SPORTS
410 THE ARTS GROUP
411 ARTIST (GRAPHIC ARTS)
412 AUTHOR (PLAYWRIGHT POET)
413 STAGE OR FILM ACTOR
414 FILM (OR STAGE) PRODUCER
415 COMPOSER OR MUSICIAN
419 ARTS OTHER
420 THE SPORTS GROUP
421 ATHLETE
422 COACH
429 SPORTS OTHER
500 CATEGORY - LABOR
510 LABOR UNION GROUP
511 LABOR UNION HEAD
512 LABOR UNION OFFICIAL
513 LABOR UNION OTHER
520 LABOR UNION MINISTRY GROUP
521 LABOR MINISTER(OR LAB.AG.HEAD)
522 SENIOR MINISTERIAL OFFICIAL
523 MINISTERIAL OR LABOR AG.EMPL.
529 MINISTRY OF LABOR OTHER
530 LABOR EXPERTS IN ACADEMIA GROUP
531 CODE DELETED - SEE 213
539 LABOR EXPERTS IN ACADEMIA OTHER
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 602
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 601
SEGMENT 170 SEVIS EV PROGRAM SEG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMH23 POSITION_CODE (CONT)
540 LABOR ORGANIZATION AND OTHER LABOR GROUPS
541 HEAD OF LABOR ORGANIZATION
542 EMPLOYEE OF LABOR ORGANIZATION
600 CATEGORY - COMMUNICATIONS
610 ELECTRONIC MEDIA GROUP
611 HEAD OF TV OR RADIO STATION
612 RADIO OR TV JOURNALIST
613 ELECTRONIC MEDIA TECHNICIAN
619 ELECTONIC MEDIA OTHER
620 PRINTED MEDIA GROUP
621 EDITOR AND/OR PUBLISHER
622 JOURNALIST
623 TECH.OFFI.IN PRINTED MEDIA FLD
629 PRINTED MEDIA OTHER
630 FILM AS NEWS MEDIA GROUP
631 FILM MAKER
639 FILM AS NEWS MEDIA OTHER
700 CATEGORY - IMPORTANT POLITICAL FIGURES NOT
CLASSIFIED ELSEWHERE
710 OPPOSITION LEADER(NOT IN GOVT)
720 OPPOSITION LEADER - LEGISLATURE GRP
730 FORMER INFLUENTIAL POLITICAL OFFICIAL
790 IMPORTANT POLITICAL FIGURE
800 CATEGORY - MILITARY
900 CATEGORY - OTHER
AMH24 SUBJECT_CODE FOCUS='Subject,Code' 7
The National Center for Eduacational Statistics Classification of
Instructional Program:Year 2000 (CIP2000) code that represents the
exchange visitor's subject or field of study. Valid values are
defined in SEVIS lookup table: Major/Minor Codes for Students and
Subject/Field Codes for Exchange Visitors.
To prevent lengthy searches of the entire CIP2000 listing, only the
appropriate values for the programs offered at your institution should
be defined for this field.
AMH25 CREATION_REASON FOCUS='Creation,Reason' 1
The reason an exchange visitor's record was initially created in SEVIS.
VALUES: (BLANK) Unknown
N New exchange visitor
C Continuing exchange visitor
DATE RUN 04/08/03 Auburn University REPORT PAGE 603
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 602
SEGMENT 170 SEVIS EV PROGRAM SEG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMH26 PROGRAM_START_DT FOCUS='Program,Start,Dt' 8
The start date of the exchange visitor's program.
AMH27 PROGRAM_END_DT FOCUS='Program,End,Dt' 8
The end date of the exchange visitor's program.
AMH28 BEGUN_PROGRAM FOCUS='Begun,Program' 1
A flag indicating whether the exchange visitor's has begun their
program.
VALUES: (BLANK) Unknown
N Program not yet begun
Y Exchange visitor active in program
AMH29 ACTIVITY_SITE1 FOCUS='Activity,Site1' 2
One of ten Employment History Sequence Numbers identifying the records
that store information related to the exchange visitor's activity sites.
All information regarding activity sites is recorded in SIS Employment
History records. The name and address of the activity site, dates of
activity, full/part-time designation, position title, and contact
information are included in the records. Each Employment History
record is uniquely identified by the 2-digit Sequence Number assigned
to the record.
You may view the information available for a particular activity site
by entering the Sequence Number associated with that site in the
Sequence Number field at the top of Screen 7EA, SEVIS EV Activity Site.
To update the information associated with an activity site, use
Screen 21, Employment History. Do not update the name associated with
the activity site (entered as the Company Name) since the activity name
is used as the key to the activity site information in SEVIS, and
subsequent attempts to update these records in batch will fail.
Each Activity Site is associated with an Action flag that is used to
indicate whether the activity site is new, or should be deleted from
the exchange visitor's SEVIS in batch processing.
AMH30 ACTIVITY_SITE2 REFER TO AMH29 FOR VALID VALUES. 2
FOCUS='Activity,Site2'
AMH31 ACTIVITY_SITE3 REFER TO AMH29 FOR VALID VALUES. 2
FOCUS='Activity,Site3'
DATE RUN 04/08/03 Auburn University REPORT PAGE 604
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 603
SEGMENT 170 SEVIS EV PROGRAM SEG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMH32 ACTIVITY_SITE4 REFER TO AMH29 FOR VALID VALUES. 2
FOCUS='Activity,Site4'
AMH33 ACTIVITY_SITE5 REFER TO AMH29 FOR VALID VALUES. 2
FOCUS='Activity,Site5'
AMH34 ACTIVITY_SITE6 REFER TO AMH29 FOR VALID VALUES. 2
FOCUS='Activity,Site6'
AMH35 ACTIVITY_SITE7 REFER TO AMH29 FOR VALID VALUES. 2
FOCUS='Activity,Site7'
AMH36 ACTIVITY_SITE8 REFER TO AMH29 FOR VALID VALUES. 2
FOCUS='Activity,Site8'
AMH37 ACTIVITY_SITE9 REFER TO AMH29 FOR VALID VALUES. 2
FOCUS='Activity,Site9'
AMH38 ACTIVITY_SITE10 REFER TO AMH29 FOR VALID VALUES. 2
FOCUS='Activity,Site10'
AMH39 ATVY_SITE_ACT1 FOCUS='Atvy,Site,Act1' 1
One of ten Action flags associated with the ten Employment History
records that store information related to the exchange visitor's
activity sites.
The Activity Site Action flag is used to indicate whether the activity
site is new, or should be deleted from the exchange visitor's record
in batch processing.
DEFAULT: (BLANK)
VALUES: (BLANK) No action needed - a current activity site
reported to SEVIS
A Add new activity site
D Delete this activity site
AMH40 ATVY_SITE_ACT2 REFER TO AMH39 FOR VALID VALUES. 1
FOCUS='Atvy,Site,Act2'
AMH41 ATVY_SITE_ACT3 REFER TO AMH39 FOR VALID VALUES. 1
FOCUS='Atvy,Site,Act3'
AMH42 ATVY_SITE_ACT4 REFER TO AMH39 FOR VALID VALUES. 1
FOCUS='Atvy,Site,Act4'
DATE RUN 04/08/03 Auburn University REPORT PAGE 605
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 604
SEGMENT 170 SEVIS EV PROGRAM SEG STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMH43 ATVY_SITE_ACT5 REFER TO AMH39 FOR VALID VALUES. 1
FOCUS='Atvy,Site,Act5'
AMH44 ATVY_SITE_ACT6 REFER TO AMH39 FOR VALID VALUES. 1
FOCUS='Atvy,Site,Act6'
AMH45 ATVY_SITE_ACT7 REFER TO AMH39 FOR VALID VALUES. 1
FOCUS='Atvy,Site,Act7'
AMH46 ATVY_SITE_ACT8 REFER TO AMH39 FOR VALID VALUES. 1
FOCUS='Atvy,Site,Act8'
AMH47 ATVY_SITE_ACT9 REFER TO AMH39 FOR VALID VALUES. 1
FOCUS='Atvy,Site,Act9'
AMH48 ATVY_SITE_ACT10 REFER TO AMH39 FOR VALID VALUES. 1
FOCUS='Atvy,Site,Act10'
AMH49 SUBJECT_REASON_CD FOCUS='Subject,Code' 2
Reason Code of a remark related to the exchange visitor's
subject/field of study.
AMH50 SUBJECT_DATE FOCUS='Subject,Date' 8
Entry Date of a remark related to the exchange visitor's
subject/field of study.
DATE RUN 04/08/03 Auburn University REPORT PAGE 606
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 605
SEGMENT 180 SEVIS EV TRACKING SE STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMI01 DELETE_EVTRK_RCD REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Del,EVtrk,Rcd'
A flag used to delete an exchange visitor's tracking record. This
field is used for processing but not displayed on Screen 7ES
- removing the field from that screen will affect program date
calculations.
*Change Log: 03/18/03 RE SCT TOS SIIBMD33
*
#AMI05 STU_ID REFER TO AA002 FOR VALID VALUES. 9
FOCUS='Student,Number'
#AMI07 SEGMENT_NUMBER FOCUS='Segment,Number' 3
DEFAULT: 180 EV Tracking
#AMI19 EVTRK_MNTDT FOCUS='EVtrk,Maint,Date' 8
System-maintained. The date on which this EV tracking
record was last updated.
#AMI20 FILLER 11
AMI21 COMPLIANCE_STATUS REFER TO AMF21 FOR VALID VALUES. 1
FOCUS='Compliance,Status'
SEVIS compliance status.
AMI22 DOC_VERIF_DT REFER TO AMF22 FOR VALID VALUES. 8
FOCUS='Doc,Verif,Dt'
AMI23 SSN FOCUS='SSN' 9
The Social Security Number (SSN) assigned to the exchange visitor.
AMI24 TIN FOCUS='TIN' 9
The Tax Identification Number (SSN) assigned to the exchange visitor.
AMI25 DS2019_FORM_NUM FOCUS='DS2019,Form,Num' 30
The form number assigned to this individual's IAP-66/DS-2019.
AMI26 PROGRAM_VALIDATED FOCUS='Program,Validated' 1
A flag indicating whether the exchange visitor's program has been
validated in SEVIS.
AMI27 UPD_FLD_STD_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
DATE RUN 04/08/03 Auburn University REPORT PAGE 607
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 606
SEGMENT 180 SEVIS EV TRACKING SE STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Fld,Std,Rmk,RC'
Reason Code of a remark related to a change in the exchange visitor's
subject/field of study. An explanation is required when the SEVIS
subject/field of study is updated.
AMI2A UPD_FLD_STD_RMK_DT FOCUS='Fld,Std,Rmk,Dt' 8
Entry Date of a remark related to a chonge of the exchange visitor's
subject/field of study. An explanation is required when the SEVIS
subject/field of study is updated.
AMI28 AMD_PGM_DT_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Amd,Pgm,Dt,Rmk,RC'
Reason Code of a remark related to an amendment of the exchange
visitor's program start and end dates. .
AMI2B AMD_PGM_DT_RMK_DT FOCUS='Amd,Pgm,Dt,Rmk,Dt' 8
Entry Date of a remark related to an amendment of the exchange
visitor's program start and end dates. .
AMI29 EXT_PGM_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Ext,Pgm,Rmk,RC'
Reason Code of a remark related to an extension of the exchange
visitor's program, resulting in a change to the end date. .
AMI2C EXT_PGM_RMK_DT FOCUS='Ext,Pgm,Rmk,Dt' 8
Entry Date of a remark related to an extension of the exchange
visitor's program, resulting in a change to the end date. .
AMI30 DS2019_REPRINT_REA FOCUS='DS2019,Reprint,Rea' 2
A flag indicating that a new DS-2019 should be produced as a result of
the batch transcation being processed.
VALUES: (BLANK) Not applicable
N New form not required
Y Yes, produce new DS-2019 for exchange visitor
AMI31 DS2019_RPRT_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='DS2019,Rmk,RC'
Reason Code of a remark related to a request to reprint the DS-2019.
AMI3A DS2019_RPRT_RMK_DT FOCUS='DS2019,Reprint,Dt' 8
Entry Date of a remark related to a request to reprint the DS-2019.
AMI32 MATRICULATION FOCUS='Matriculation' 2
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 608
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 607
SEGMENT 180 SEVIS EV TRACKING SE STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMI32 MATRICULATION (CONT) Matriculation of the exchange visitor.
VALUES: A Associates to Bachelors
B Bachelors to Masters
M Masters to Doctorate
AMI33 REPORT_INFRACTION FOCUS='Report,Infraction' 1
A field used to track technical or minor infractions.
DEFAULT: (BLANK)
VALUES: (BLANK) No infractions
E Failure to extend DS-2019 in a timely fashion
(SEVIS Value: EXT)
T Failure to conclude transfer of program prior to
end date on the current DS-2019
(SEVIS Value: CON)
R Failure to receive RO/ARO approval prior to
accepting an hoorarium or other type of payment
(SEVIS value: REC)
O Other (SEVIS Value: OTHER)
AMI34 REP_INFR_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Rep,Infr,Rmk,RC'
Reason Code of a remark related to a minor or technical infraction.
AMI3B REP_INFR_RMK_DT FOCUS='Rep,Infr,Rmk,Dt' 8
Entry Date of a remark related to a minor or technical infraction.
AMI35 CORRECT_INFRACTION REFER TO AMI33 FOR VALID VALUES. 1
FOCUS='Correct,Infraction'
A field used to correct a technical or minor infraction reported to
SEVIS.
AMI36 CORR_INFR_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Corr,Infr,Rmk,RC'
Reason Code of a remark related to correcting a minor or technical
infraction.
AMI3C CORR_INFR_RMK_DT FOCUS='Corr,Infr,Rmk,Dt' 8
Entry Date of a remark related to correcting a minor or technical
infraction.
AMI37 TERMINATION_REASON FOCUS='Termination,Reason' 2
The reason your institution is requesting the exchange visitor's
status be terminated.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 609
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 608
SEGMENT 180 SEVIS EV TRACKING SE STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMI37 TERMINATION_REASON (CONT)
DEFAULT: (BLANK)
VALUES: (BLANK) No applicable
AD Failure to submit change of current address
within 10 days (SEVIS Value: FALADD)
CC Conviction of a crime
(SEVIS Value: CONVIC)
DA Disciplinary action
(SEVIS value: DISCIP)
FC Failure to maintain a full course of study
(SEVIS Value: FALSTD)
HI Failure to maintain health insurance
(SEVIS Value: FALINS)
IS Involuntary suspension
(SEVIS value: INVSUS)
OT Other (SEVIS Value: OTHER)
PA Failure to pursue EV program activities
(SEVIS value: FALACT)
UA Engaging in unauthorized employment
(SEVIS Value: ENGEMP)
VP Violating exchange visitor program regulations
(SEVIS Value: VIOEXP)
VS Violating sponsor rules governing the program
(SEVIS value: VIOSPN)
AMI38 TERMINATION_DATE FOCUS='Termination,Date' 8
The termination date of the individual's status as an exchange
visitor.
AMI39 TERMIN_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Termin,Rmk,RC'
Reason Code of a remark related to exchange visitor status
termination.
AMI3D TERMIN_RMK_DT FOCUS='Termin,Rmk,Dt' 8
Entry Date of a remark related to exchange visitor status
termination.
SEVIS termination remark date.
AMI40 END_PGM_REASON FOCUS='End,Pgm,Reason' 2
The reason the exchange visitor's program is ending before the
program end date.
DEFAULT: (BLANK)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 610
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 609
SEGMENT 180 SEVIS EV TRACKING SE STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMI40 END_PGM_REASON (CONT)
VALUES: (BLANK) Not applicable
CN Cancellation - Change of status
(SEVIS Value: CCHG)
CS Change of status
(SEVIS Value: CHG)
DC Denied change of status
(SEVIS Value: DCHG
DE Death of exchange visitor
(SEVIS value: DOE) )
IC Inability to continue program
(SEVIS Value: ICP)
NS No show
(SEVIS value: NOS)
PC Program completed 30 or more days before end date
(SEVIS value: PCP)
WP Withdrawal from program
(SEVIS Value: WFP)
AMI41 END_PGM_EFF_DT FOCUS='End,Pgm,Eff,Dt' 8
The effective date of the end of the program.
AMI42 EV_END_PGM_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='End,Pgm,Rmk,RC'
Reason Code of a remark related to the exchange visitor ending their
program prematurely. . .
AMI4A EV_END_PGM_RMK_DT FOCUS='End,Pgm,Rmk,Dt' 8
Entry Date of a remark related to the exchange visitor ending their
program prematurely. . .
AMI43 ADV_GRC_PER_DT FOCUS='Adv,Grc,Per,Dt' 8
The maximum allowable date for arrival in the US before the beginning
of the program. The grace period allows the EV to make the necessary
living arrangements before the start of their program. The arrival
date may not be more than 30 days before the beginning of the program.
The Advance Grace Period Start Date will be reset to the maximum number
of days allowed - 30 days prior to the start date - when the Program
Start Date is updated. These dates may be updated as required on
Screen 7ES, SEVIS EV Status.
AMI44 DEPART_GRC_PER_DT FOCUS='Depart,Grc,Per,Dt' 8
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 611
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 610
SEGMENT 180 SEVIS EV TRACKING SE STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMI44 DEPART_GRC_PER_DT (CONT) The end date for the departure grace period allowed after the end of
the EV's program. The departure date may not be more than 30
days after completion of the program for exchange visitors (J visa).
The Departure Grace Period End Date will be reset to the maximum number
of days allowed after the end of the program - 30 days for J and visa
holders - when the Program End Date is updated. These dates may be
updated as required on Screen 7SS,SEVIS EV Status.
AMI45 REQ_CHG_STATUS FOCUS='Req,Chg,Status' 2
A flag indicating that the student has formally requested a change to
their immigration status. The following values are suggestions for
information you may choose to track - this information is not currently
required for SEVIS.
More detailed information can be entered on Screen 7CM, SEVIS Comments.
Use Comment Reason Code VS - Visa status change requested - to
identify visa status change as the reason for the comments.
VALUES: P Status request pending decision by INS
See Comments with Reason Code VS
R Request for permanent resident status
AMI46 ORIG_EV_STATUS_DT FOCUS='Orig,EV,Stat,Dt' 8
The date the individual was originally granted exchange visitor
status.
AMI2D EXT_PGM_END_DT FOCUS='Ext,Pgm,End,Dt' 8
Extension date for EV program. The Program End Date will be changed to
this date.
AMI2E AMD_PGM_START_DT FOCUS='Amd,Pgm,Start,Dt' 8
Amended start date for EV program. The Program Start Date will be
changed to this date.
AMI2F AMD_PGM_END_DT FOCUS='Amd,Pgm,End,Dt' 8
Amended end date for EV program. The Program End Date will be changed
to this date.
AMI47 REP_INFRC_END_DT FOCUS='Rep,Infrc,End,Dt' 8
Amended end date for EV program resulting from a minor or technical
infraction. The Program End Date will be changed to this date.
AMI48 COR_INFRC_END_DT FOCUS='Cor,Infrc,End,Dt' 8
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 612
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 611
SEGMENT 180 SEVIS EV TRACKING SE STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMI48 COR_INFRC_END_DT (CONT) Amended end date for EV program resulting from a correction of a minor
or technical infraction. The Program End Date will be changed to this
date.
DATE RUN 04/08/03 Auburn University REPORT PAGE 613
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 612
SEGMENT 190 SEVIS EV FINANCIAL S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMJ01 DELETE_EVFIN_RCD REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Del,EVfin,Rcd'
A flag used to delete an exchange visitor's financial record.
#AMJ05 STU_ID REFER TO AA002 FOR VALID VALUES. 9
FOCUS='Student,Number'
#AMJ07 SEGMENT_NUMBER FOCUS='Segment,Number' 3
DEFAULT: 190 EV Financial
#AMJ19 EVFIN_MNTDT FOCUS='EVfin,Maint,Date' 8
System-maintained. The date on which this EV finanical
record was last updated.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
#AMJ20 FILLER 11
AMJ21 PGM_SPONSOR_FUNDS FOCUS='Pgm,Sponsor,Funds' 8
Amount of financial support being provided by the program sponsor.
Enter amount in whole dollars.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMJ22 US_GOVT_AG1_FUNDS FOCUS='US,Govt,Ag1,Funds' 8
Amount of financial support being provided by a US government agency.
Enter amount in whole dollars.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMJ23 US_GOVT_AGENCY1 FOCUS='US,Govt,Agency1' 6
US government agency providing financial support. Funding may
be received from a maximum of two US government organizations. The
agency name must be provided for any US government funding.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
* 03/18/03 RE SCT TOS CHANGES FOR SIIBMD33
*
VALUES: ACT ACTION
Includes Peace Corps and VISTA
AID Agcy Intl Devl
Agency For International Development
BBG Brdcst Bd Govnr
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 614
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 613
SEGMENT 190 SEVIS EV FINANCIAL S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMJ23 US_GOVT_AGENCY1 (CONT)
Broadcasting Board of Governors
DOC Commerce
Department of Commerce
DOD Defense
Department of Defense
DOED Education
Department of Education
DOE Energy
Department of Energy
DOI Interior
Department of the Interior
DOJ Justice
Department of Justice
DOL Labor
Department of Labor
DOS State
Department of State
DOT Transportation
Department of Transportation
EPA Envir Protect
Environmental Protection Agency
EXIM Exprt-Imprt Bn
Export-Import Bank of the US
GAO Gnrl Acctg Off
General Accounting Office
HHS Health/Human Sv
Department of Health and Human Services
HMC Holocaust Mem
Holocaust Memorial Council
HUD Housing/Urb Dev
Department of Housing and Urban Development
LOC Lbry of Congrss
Library of Congress
NASA Natl Aero/Space
National Aeronautics and Space Administration
NDH Endw Humanities
National Endowment for the Humanities
NEA Endw Arts
National Endowment for the Arts
NSF Natl Science Fd
National Science Foundation
OTHER Other
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 615
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 614
SEGMENT 190 SEVIS EV FINANCIAL S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMJ23 US_GOVT_AGENCY1 (CONT)
SI Smithsonian Ins
Smithsonian Institution
TREAS Treasury
Department of the Treasury
USDA Agriculture
Department of Agriculture
USIP US Inst Peace
US Institute of Peace
VA Veterans Affair
Department of Veterans Affairs
AMJ24 US_GOVT_AG2_FUNDS FOCUS='US,Govt,Ag2,Funds' 8
Amount of financial support being provided by a second US government
agency. Enter amount in whole dollars.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMJ25 US_GOVT_AGENCY2 REFER TO AMJ23 FOR VALID VALUES. 6
FOCUS='US,Govt,Agency2'
Second US government agency providing financial support. Funding may
be received from a maximum of two US government organizations. The
agency name must be provided for any US government funding.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMJ26 INTL_ORG1_FUNDS FOCUS='Intl,Org1,Funds' 8
Amount of financial support being provided by an international
organization. Enter amount in whole dollars.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMJ27 INTL_ORG1 FOCUS='Intl,Org1' 6
An international orgranization providing financial support. Funding
may be received from a maximum of two international organizations.
The name of the granting organization must be provided.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
* 03/18/03 RE SCT TOS CHANGES FOR SIIBMD33
*
VALUES: EEC Common Market
European Economic Community (Common Market)
IAEA Intl Atomic Eng
International Atomic Energy Agency
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 616
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 615
SEGMENT 190 SEVIS EV FINANCIAL S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMJ27 INTL_ORG1 (CONT)
ICAO Intl Civil Avia
International Civil Aviation Organization
ILO Intl Labor Org
International Labor Organization
IMF Intl Monetary
International Monetary Fund
IMO Intl Maritime
International Maritime Organization
ITU Intl Telecom Un
International Telecommunications Union
NATO N Atlantic Trty
North Atlantic Treaty Organization
OAU African Unity
Organization of African Unity
OAS American States
Organization of American States
OECD Econ Coop/Devlp
Organization for Economic Cooperation and
Development
OTHER Other
PAHO Pan Am Health
Pan American Health Organization
UN United Nations
UNICEF UN Chldrn Fund
UN Children's Fund
UNCTAD UN Trade/Devlp
UN Conference of Trade and Development
UNDP UN Devlp Prgrm
UN Development Program
ECOSOC UN Econ/Social
UN Economic and Social Council
ECA UN EC/Africa
UN Economic Commission for Africa
ESCAP UN EC/Asia
UN Economic Commission for Asia and Far East
ECE UN EC/Europe
UN Economic Commission for Europe
ECLAC UN EC Lat Amer
UN Economic Commission for Latin America and
the Caribbean
UNESCO UN Ed/Sci/Cult
UN Educational, Scientific and Cultural
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 617
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 616
SEGMENT 190 SEVIS EV FINANCIAL S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMJ27 INTL_ORG1 (CONT)
Organization
FAO UN Food/Agric
UN Food and Agricultural Organization
UNIDO UN Industr Devl
UN Industrial Development Organizations
WB World Bank
WHO World Health
World Health Organization
WMO World Meteorolg
World Meteorological Organization
AMJ28 INTL_ORG2_FUNDS FOCUS='Intl,Org2,Funds' 8
Amount of financial support being provided by an international
organization. Enter amount in whole dollars.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMJ29 INTL_ORG2 REFER TO AMJ27 FOR VALID VALUES. 6
FOCUS='Intl,Org2'
The second international orgranization providing financial support.
Funding may be received from a maximum of two international
organizations. The name of the granting organization must be provided.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMJ30 GOVT_FUNDS FOCUS='Govt,funds' 8
Amount of financial support being provided by the exchange visitor's
government. Enter amount in whole dollars.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMJ31 BINATL_COMM_FUNDS FOCUS='Binatl,Comm,Funds' 8
Amount of financial support being provided by the binational
commission of the exchange visitor's country. Enter amount in whole
dollars.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMJ32 OTHER_ORG_FUNDS FOCUS='Oth,Org,Funds' 8
Amount of financial support being provided by other organizations.
Enter amount in whole dollars.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 618
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 617
SEGMENT 190 SEVIS EV FINANCIAL S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMJ32 OTHER_ORG_FUNDS (CONT) *
AMJ33 PERSONAL_FUNDS FOCUS='Personal,Funds' 8
Total amount of personal funds available to the exchange visitor.
Enter amount in whole dollars.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMJ34 INST_INSUR_COV FOCUS='Inst,Insur,Cov' 1
A flag indicating whether the exchange visitor is covered under the
institution's health insurance plan. Values may be defined as needed
by your instituion - this information is not reported to SEVIS.
VALUES: (BLANK) Unknown
N Not covered under institution's plan
Y EV is covered under institution's plan
W Health insurance is not required
AMJ35 INSUR_CO_NAME FOCUS='Insur,Co,Name' 30
Name of insurance company providing the EV's health insurance.
AMJ36 POLICY_NUMBER FOCUS='Policy,Number' 15
Health insurance policy number.
AMJ37 INSUR_START_DT FOCUS='Insur,Start,Dt' 8
Start date of the health insurance policy.
AMJ38 INSUR_END_DT FOCUS='Insur,End,Dt' 8
End date of the health insurance policy.
AMJ39 WAIVER_START_DT FOCUS='Waiver,Start,Dt' 8
Start date of the health insurance waiver.
SEVIS waiver start date.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMJ40 WAIVER_END_DT FOCUS='Waiver,End,Dt' 8
End date of the health insurance waiver.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMJ41 SPOUSE_INSURED FOCUS='Spouse,Insured' 1
A flag indicating whether the EV's spouse requires coverage under
the institution's health insurance plan.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 619
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 618
SEGMENT 190 SEVIS EV FINANCIAL S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMJ41 SPOUSE_INSURED (CONT) *Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: (BLANK) Unknown
N No spouse, or spouse does not require coverage
Y Spouse is covered under institution's plan
2 Health insurance required for two spouses
3 Health insurance required for three spouses
4 Health insurance required for four spouses
5 Health insurance required for five spouses
AMJ42 NUM_INSUR_DEP FOCUS='Num,Insur,Dep' 2
A flag indicating whether the EV's children (if any) are to be
covered under the instituion's health insurance plan.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: (BLANK) Unknown
0 No children, or children do not require coverage
1 Health insurance required for one child
2 Health insurance required for two children
3 Health insurance required for three children
4 Health insurance required for four children
5 Health insurance required for five children
6 Health insurance required for six children
7 Health insurance required for seven children
8 Health insurance required for eight children
9 Health insurance required for nine children
AMJ43 AGE FOCUS='Age' 2
Age of the exchange visitor, used to calculate the insurance premium.
AMJ44 TOTAL_POLICY_PREM FOCUS='Total,Policy,Prem' 6
Total amount of the health policy premium.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMJ45 US_DRV_LIC_NUM FOCUS='US,Drv,Lic,Num' 30
Exchange visitor's US driver's license number.
AMJ46 US_DRV_LIC_STATE REFER TO A 064 FOR VALID VALUES. 2
FOCUS='US,Drv,Lic,State'
State that issued exchange visitor's US driver's license.
AMJ47 US_DRV_LIC_EXP_DT FOCUS='US,Drv,Lic,Exp,Dt' 8
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 620
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 619
SEGMENT 190 SEVIS EV FINANCIAL S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMJ47 US_DRV_LIC_EXP_DT (CONT) Expiration date of exchange visitor's US driver's license.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMJ48 TOTAL_FUNDING FOCUS='Total,Funding' 9
Total amount of funding available to the exchange visitor.
AMJ49 FUNDING_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Funding,Rmk,RC'
Reason Code of a remark used for general comments on the funding
available for the exchange visitor's program.
AMJ50 FUNDING_RMK_DT FOCUS='Funding,Rmk,Dt' 8
Entry Date of a remark used for general comments on the funding
available for the exchange visitor's program.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 621
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 620
SEGMENT 200 SEVIS STU DEPENDENT STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMK01 DELETE_STUDP_RCD REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Del,Studp,Rcd'
A flag used to delete a student's dependent record.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
#AMK05 STU_ID REFER TO AA002 FOR VALID VALUES. 9
FOCUS='Student,Number'
#AMK07 SEGMENT_NUMBER FOCUS='Segment,Number' 3
DEFAULT: 200 Student Dependent
AMK13 SEQUENCE FOCUS='StuDp,Seq' 2
Sequence number of the student dependent segment.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
* 03/18/03 RE SCT TOS CHANGES FOR SIIBMD33
*
#AMK19 STUDP_MNTDT FOCUS='Studp,Maint,Date' 8
System-maintained. The date on which this student's dependent
record was last updated.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
#AMK20 FILLER 11
#AMK21 FILLER 11
AMK22 COMPLIANCE_STATUS REFER TO AMF21 FOR VALID VALUES. 1
FOCUS='Compliance,Status'
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMK23 DOC_VERIF_DT REFER TO AMF22 FOR VALID VALUES. 8
FOCUS='Doc,Verif,Dt'
AMK24 SSN FOCUS='SSN' 9
The Social Security Number (SSN) of the student dependent.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMK25 TIN FOCUS='TIN' 9
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 622
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 621
SEGMENT 200 SEVIS STU DEPENDENT STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AMK25 TIN (CONT) The Tax Identification Number (TIN) of the student dependent.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMK26 ACCOMP_PRINCIPAL FOCUS='Accomp,Principal' 1
Whether or not the dependent will be accompanying the principal upon
arrival in the US.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: (BLANK) Unknown
N No, they will be arriving later
Y Yes
AMK27 US_ARRIVAL_DT FOCUS='US,Arrival,Dt' 8
Planned US arrival date of the dependent if not accompanying principal.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMK28 TERMINATION_DT FOCUS='Termination,Dt' 8
Effective date of termination of dependent status
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AMK29 TERMINATION_REASON FOCUS='Termination,Reason' 2
Reason the dependent's status is being terminated. Corresponds to
SEVIS Table: DependentTerminationReasonType..
VALUES: 01 Convicton of a crime
02 Death
03 Child over 21
04 Divorce
05 Unauthorized employment
06 Principal status terminated
07 Current date 271 days later than program end date
08 Current date 271 days later than principal's
effective date
09 Other
10 Principal status completed
#11 Terminated when J-1 was terminated
(Do not use)
#12 Completed when J-1 was completed
(Do not use)
AMK30 DEP_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
DATE RUN 04/08/03 Auburn University REPORT PAGE 623
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 622
SEGMENT 200 SEVIS STU DEPENDENT STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Dep,Rmk,RC'
Reason Code of a remark related to the student dependent.
AMK3A DEP_RMK_DT FOCUS='Dep,Rmk,Dt' 8
Entry Date of a remark related to student dependents.
AMK31 CHG_NONIMM_STATUS FOCUS='Chg,Nonimm,Status' 2
A flag indicating that the dependent has formally requested a change
to their immigration status. The following values are suggestions for
information you may choose to track - this information is not
currently required for SEVIS.
More detailed information can be entered on Screen 7CM, SEVIS Comments.
Use Comment Reason Code VS - Visa status change requested - to
identify visa status change as the reason for the comments.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: P Status request pending decision by INS
See Comments with Reason Code VS
R Request for permanent resident status
DATE RUN 04/08/03 Auburn University REPORT PAGE 624
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 623
SEGMENT 210 SEVIS EV DEPENDENT S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AML01 DELETE_EVDEP_RCD REFER TO AM001 FOR VALID VALUES. 1
FOCUS='Del,EVDep,Rcd'
A flag used to delete a EV dependent record.
#AML05 STU_ID REFER TO AA002 FOR VALID VALUES. 9
FOCUS='Student,Number'
#AML07 SEGMENT_NUMBER FOCUS='Segment,Number' 3
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: 210 EV Dependent
AML13 SEQUENCE FOCUS='EVDep,Seq' 2
Sequence number of the exchange visitor dependent segment.
*Change Log: 03/18/03 RE SCT TOS CHANGES FOR SIIBMD33
*
#AML19 EVDEP_MNTDT FOCUS='EVDep,Maint,Date' 8
System-maintained. The date on which this EV dependent
record was last updated.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
#AML20 FILLER 11
#AML21 FILLER 11
AML22 COMPLIANCE_STATUS REFER TO AMF21 FOR VALID VALUES. 1
FOCUS='Compliance,Status'
AML23 DOC_VERIF_DT REFER TO AMF22 FOR VALID VALUES. 8
FOCUS='Doc,Verif,Dt'
AML24 SSN FOCUS='SSN' 9
The Social Security Number (SSN) of the EV dependent.
AML25 TIN FOCUS='TIN' 9
The Tax Identification Number (TIN) of the EV dependent.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AML26 DS2019_FORM_NUM FOCUS='DS2019,Form,Num' 15
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 625
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 624
SEGMENT 210 SEVIS EV DEPENDENT S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AML26 DS2019_FORM_NUM (CONT) The IAP-66/DS-2019 form number for the dependent.
AML27 ACCOMP_PRINCIPAL FOCUS='Accomp,Principal' 1
Whether or not the dependent will be accompanying the principal upon
arrival in the US.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: (BLANK) Unknown
N No, they will be arriving later
Y Yes
AML28 US_ARRIVAL_DT FOCUS='US,Arrival,Dt' 8
Planned US arrival date of the dependent if not accompanying principal.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AML29 DEPENDENT_END_DT FOCUS='Dependent,End,Dt' 8
End date of dependent's status if prior to principal's program end
date.
AML30 DEPEND_END_DT_REA FOCUS='Depend,End,Dt,Rea' 2
Reason the dependent's status is being ended.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
VALUES: 01 Coonvicton of a crime
(SEVIS Termination Reason)
02 Death
(SEVIS End Program Reason)
03 Child over 21
(SEVIS End Program Reason)
04 Divorce
(SEVIS End Program Reason)
05 Unauthorized employment
(SEVIS Termination Reason)
09 Other
(Both SEVIS End Program and Terminataion Reason)
AML31 EV_DEP_COMP_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Dep,Comp,Rmk,RC'
Reason Code of the remark used to record dependent's End Status Reason.
AML3A EV_DEP_COMP_RMK_DT FOCUS='Dep,Comp,Rmk,Dt' 8
Entry Date of the remark used to record dependent's End Status Reason.
DATE RUN 04/08/03 Auburn University REPORT PAGE 626
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 625
SEGMENT 210 SEVIS EV DEPENDENT S STUDENT MISCELLANEOUS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AML32 DEP_RMK_RC REFER TO AM131 FOR VALID VALUES. 2
FOCUS='Dep,Rmk,RC'
Reason Code of a general remark regarding an exchange visitor
dependent.
AML3B DEP_RMK_DT FOCUS='Dep,Rmk,Dt' 8
Entry Date of a general remark regarding an exchange visitor dependent.
AML33 REQ_CHG_STATUS FOCUS='Req,Chg,Status' 2
A flag indicating that the dependent has formally requested a change
to their immigration status. The following values are suggestions for
information you may choose to track - this information is not
currently required for SEVIS.
More detailed information can be entered on Screen 7CM, SEVIS Comments.
Use Comment Reason Code VS - Visa status change requested - to
identify visa status change as the reason for the comments.
VALUES: P Status request pending decision by INS
See Comments with Reason Code VS
R Request for permanent resident status
Request change of status.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 627
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 626
SEGMENT 010 Building/Room Segmen BUILDING/ROOM FACILITIES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AO005 BUILDING REFER TO RC255 FOR VALID VALUES. 5
FOCUS='Building'
A code that identifies a building in which course sections can
meet.
#AO007 ROOM FOCUS='Room' 6
The alphanumeric identifier for a course section meeting room
within the building.
AO010 ROOM_DESCRIPTION FOCUS='Room Description' 30
The room description for the building and room.
AO012 ROOM_TYPE FOCUS='Room,Type' 3 25
The type of class that can be taught in the room.
*Change log: 09/07/00 RE Added Values Req#7133
* 07/18/02 RE Added TEC value Req#8197
*
VALUES: (BLANK) Not Defined
COM Computer Laboratory
BIO Biology Laboratory
CHM Chemistry Laboratory
STU Studio
SHP Shop
FAC Faculty Office
DPT Departmental Office
NON Non-Traditional Teaching Area
PHY Physics Laboratory
LEC Lecture
SEM Seminar
LAB Laboratory
AUD Auditorium
AUV Audio/Visual
TEC Technology-Enhanced Classroom
AO015 ACTUAL_CAPACITY FOCUS='Actual,Capacity' 5
The actual number of seats in the classroom.
AO016 DESIGN_CAPACITY FOCUS='Design,Capacity' 5
The maximum number of seats allowed in the classroom.
AO017 STATION_TYPE FOCUS='Seat,Type' 1
The type of seat or work station in the classroom.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 628
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 627
SEGMENT 010 Building/Room Segmen BUILDING/ROOM FACILITIES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AO017 STATION_TYPE (CONT)
VALUES: (BLANK) Not Defined
A Tablet Arm Chairs
D Desk Chairs
L Lab Stations
T Tables/Chairs
F Drafting Desks
U Auditorium Seats
AO018 WHEELCHAIR_ACCESS FOCUS='Wheelch,Access' 1
The identifier that indicates if the room is accessible by
wheelchair.
VALUES: (BLANK) Unknown
Y Room is accessible by wheelchair
N Room is not accessible by wheelchair
AO021 SCHD_CNTRL FOCUS='Schd,Cntl' 1
The identifier that indicates who controls the assignment of
classes for this classroom.
VALUES: (BLANK) Unrestricted
R Scheduled by Registrar's Office
S Scheduled by School Personnel
D Scheduled by Department Personnel
B Scheduled by School/Department Personnel
X Out of service
AO023 TERM_ROLL FOCUS='Term,Roll' 1
The roll control indicates whether the course term roll program
should roll previously scheduled classes.
VALUES: (BLANK) Normal, Previous Term Schedule Rolled
N No, Do Not Roll Previous Term Schedule
AO031 COLLEGE REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Schd,Coll'
The code of the college used to prioritize search criteria, and
for restricting ownership of rooms via value-based security.
AO032 SCHOOL_PRIORITY_2 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Schl,Pri 2'
This data element is reserved for future use.
AO033 SCHOOL_PRIORITY_3 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Schl,Pri 3'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 629
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 628
SEGMENT 010 Building/Room Segmen BUILDING/ROOM FACILITIES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AO033 SCHOOL_PRIORITY_3 (CONT) This data element is reserved for future use.
AO034 SCHOOL_PRIORITY_4 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Schl,Pri 4'
This data element is reserved for future use.
AO035 SCHOOL_PRIORITY_5 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Schl,Pri 5'
This data element is reserved for future use.
AO041 RM_DEPT REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Schd,Dept'
The code of the department used to prioritize search criteria, and
for restricting ownership of rooms via value-based security.
AO042 DEPT_PRIORITY_2 REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept,Pri 2'
This data element is reserved for future use.
AO043 DEPT_PRIORITY_3 REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept,Pri 3'
This data element is reserved for future use.
AO044 DEPT_PRIORITY_4 REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept,Pri 4'
This data element is reserved for future use.
AO045 DEPT_PRIORITY_5 REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept,Pri 5'
This data element is reserved for future use.
AO050 SPECIAL_CODE FOCUS='Spcl,Code' 3 30
A code indicating special features and equipment associated
with the classroom.
VALUES: (BLANK) Unidentified
Codes for Special Room Equipment:
ADF AV - Double Fixed Screen
ASF AV - Single Fixed Screen
COM Computers
GAS Gas for Lab
LAN Language Lab Equipment
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 630
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 629
SEGMENT 010 Building/Room Segmen BUILDING/ROOM FACILITIES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AO050 SPECIAL_CODE (CONT)
PIA Piano
POD Podium
PRJ Overhead Projector
TV Television
WAT Water for Lab
Codes for Special Room Features:
CBS Chalkboard - Small
CBM Chalkboard - Medium
CBL Chalkboard - Large
CPT Carpeting
RST Raised Stages
SND Sound Isolated Booths
TVC TV Cable Hookup
AO051 SPECIAL_CODE_2 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Spcl,Cd 2'
A code indicating special features and equipment associated
with the classroom.
AO052 SPECIAL_CODE_3 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Spcl,Cd 3'
A code indicating special features and equipment associated
with the classroom.
AO053 SPECIAL_CODE_4 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Spcl,Cd 4'
A code indicating special features and equipment associated
with the classroom.
AO054 SPECIAL_CODE_5 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Spcl,Cd 5'
A code indicating special features and equipment associated
with the classroom.
AO055 SPECIAL_CODE_6 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Spcl,Cd 5'
A code indicating special features and equipment associated
with the classroom.
AO056 SPECIAL_CODE_7 REFER TO AO050 FOR VALID VALUES. 3
DATE RUN 04/08/03 Auburn University REPORT PAGE 631
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 630
SEGMENT 010 Building/Room Segmen BUILDING/ROOM FACILITIES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Spcl,Cd 7'
A code indicating special features and equipment associated
with the classroom.
AO057 SPECIAL_CODE_8 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Spcl,Cd 8'
A code indicating special features and equipment associated
with the classroom.
AO058 SPECIAL_CODE_9 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Spcl,Cd 9'
A code indicating special features and equipment associated
with the classroom.
AO059 SPECIAL_CODE_10 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Spcl,Cd 10'
A code indicating special features and equipment associated
with the classroom.
AO071 ROOM_NOTE FOCUS='Room Note' 40
First of three note fields to record specific comments about
the classroom.
AO072 ROOM_NOTE_2 FOCUS='Room Note 2' 40
Second of three note fields to record specific comments about
the classroom.
AO073 ROOM_NOTE_3 FOCUS='Room Note 3' 40
Third of three note fields to record specific comments about
the classroom.
AO080 FILLER 56
#AO099 AO_MNTDT FOCUS='AO Maint,Date' 8
System-maintained. The date on which the record was last
updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 632
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 631
SEGMENT 010 Posting Root Segment BUILDING/ROOM POSTING FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AP005 BUILDING REFER TO RC255 FOR VALID VALUES. 5
FOCUS='Building'
#AP007 ROOM FOCUS='Room' 6
#AP009 RECORD_SEQUENCE FOCUS='Record,Sequence' 2
#AP010 LAST_RECORD FOCUS='Last,Rec' 1
VALUES: (BLANK) More Records Follow
Y Yes, Last Record
#AP015 SPECIAL_EVENT FOCUS='Spcl,Flag' 1
VALUES: (BLANK) No Special Events
S Record contains Special Events
#AP020 FILLER 28
#AP095 USAGE_CNTR FOCUS='Use,Ctr' 3
#AP099 AP_MNTDT FOCUS='AP Maint,Date' 8
DATE RUN 04/08/03 Auburn University REPORT PAGE 633
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 632
SEGMENT 020 Posting Usage Segmen BUILDING/ROOM POSTING FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AP100 BEGIN_DT FOCUS='Begin,Date' 8
AP105 END_DT FOCUS='End Date' 8
#AP110 DAYS FOCUS='Days' 7
AP130 ACTIVITY_TYPE FOCUS='Type of,Activity' 1 20
VALUES: (BLANK) Course Instruction
C Conference
S Student Scheduled Event
F Faculty Scheduled Event
E Exam
O Other
#AP132 POST_SOURCE FOCUS='Source,of Posting' 1
VALUES: (BLANK) Course Meeting Pattern from RC File
S Special Event
AP134 POST_STATUS FOCUS='Status,of Posting' 1
VALUES: (BLANK) Conflict Free
C Conflict, Common Meeting Among Sections
T Conflict, Accepted by User
AP140 EVENT_DESCRIPTION FOCUS='Description' 22
The description of the event being scheduled. For course
meeting patterns, this field will contain the following data:
Positions 1 - Academic Unit
2-6 - Course Term Group
2-3 - Course Term Century
4-6 - Course Term Code
7 - Course Session Code
9-19 - Course Section Number
20-22 - Course Meeting Activity
AP150 USER_CONTACT FOCUS='User Contact' 15
AP155 USER_PHONE FOCUS='User Phone' 7
#AP120 AP_START_TIME FOCUS='Start,Time' 4
#AP125 AP_STOP_TIME FOCUS='Stop,Time' 4
DATE RUN 04/08/03 Auburn University REPORT PAGE 634
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 633
SEGMENT 010 Search Parameters BUILDING/ROOM SEARCH PARAMETERS
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AQ005 SEARCH_BUILDING REFER TO RC255 FOR VALID VALUES. 5
FOCUS='Srch,Bldg'
The building used in the search criteria for the course
being scheduled. The search will be limited to rooms in
this building.
AQ007 SEARCH_ROOM FOCUS='Srch,Room' 6
The room used in the search criteria for the course
being scheduled. The search will be limited to this room.
AQ010 SEARCH_ROOM_TYPE REFER TO AO012 FOR VALID VALUES. 3
FOCUS='Srch,Room,Type'
The room type used in the search criteria for the course
being scheduled. The search will be limited to this room
type.
AQ012 SEARCH_MIN_CAPACITY FOCUS='Srch,Min,Cap' 5
The minimum number of seats required for the course being
scheduled. The search will be limited to rooms with at least
this number of seats.
AQ014 SEARCH_MAX_CAPACITY FOCUS='Srch,Max,Cap' 5
The maximum number of seats required for the course being
scheduled. The search will be limited to rooms with no more
than this number of seats.
AQ020 SEARCH_BEGIN_DATE FOCUS='Srch,Begin,Date' 8
The date the course begins. The search will be limited to
rooms available between the start and end date.
AQ022 SEARCH_END_DATE FOCUS='Srch End, Date' 8
The date the course ends. The search will be limited to
rooms available between the start and end date.
AQ024 SEARCH_DAYS REFER TO RC240 FOR VALID VALUES. 7
FOCUS='Srch Days'
The days the course is offered. The search will be limited
to rooms available during these days.
AQ026 SEARCH_START_TIME REFER TO RC245 FOR VALID VALUES. 6
FOCUS='Search,Start Time'
The time the course begins. The search will be limited to
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 635
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 634
SEGMENT 010 Search Parameters BUILDING/ROOM SEARCH PARAMETERS
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AQ026 SEARCH_START_TIME (CONT) rooms available between the start and stop times.
AQ028 SEARCH_STOP_TIME REFER TO RC250 FOR VALID VALUES. 6
FOCUS='Search,Stop time'
The time the course ends. The search will be limited to
rooms available between the start and stop times.
AQ030 SEARCH_WHEELCHAIR REFER TO AO018 FOR VALID VALUES. 1
FOCUS='Srch,Wlchr'
A code to indicate if wheelchair access is required. The
search will be limited to rooms with wheelchair access.
AQ032 SEARCH_SCHOOL REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Srch,Sch'
A code to indicate if the search should be limited to rooms
associated with this college.
AQ034 SEARCH_DEPARTMENT REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Srch,Dept'
A code to indicate if the search should be limited to rooms
associated with this department.
AQ041 SEARCH_SPCL_CODE_1 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Srch,Spcl,Cd 1'
The first of eight special feature or equipment codes that
specified as search criteria. The search will be limited
to rooms with the special code specified.
AQ042 SEARCH_SPCL_CODE_2 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Srch,Spcl,Cd 2'
The second of eight special feature or equipment codes that
specified as search criteria. The search will be limited
to rooms with the special code specified.
AQ043 SEARCH_SPCL_CODE_3 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Srch,Spcl,Cd 3'
The third of eight special feature or equipment codes that
specified as search criteria. The search will be limited
to rooms with the special code specified.
AQ044 SEARCH_SPCL_CODE_4 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Srch,Spcl,Cd 4'
The fourth of eight special features or equipment codes that
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 636
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 635
SEGMENT 010 Search Parameters BUILDING/ROOM SEARCH PARAMETERS
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AQ044 SEARCH_SPCL_CODE_4 (CONT) specified as search criteria. The search will be limited
to rooms with the special code specified.
AQ045 SEARCH_SPCL_CODE_5 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Srch,Spcl,Cd 5'
The fifth of eight special features or equipment codes that
specified as search criteria. The search will be limited
to rooms with the special code specified.
AQ046 SEARCH_SPCL_CODE_6 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Srch,Spcl,Cd 6'
The sixth of eight special features or equipment codes that
specified as search criteria. The search will be limited
to rooms with the special code specified.
AQ047 SEARCH_SPCL_CODE_7 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Srch,Spcl,Cd 7'
The seventh of eight special features or equipment codes that
specified as search criteria. The search will be limited
to rooms with the special code specified.
AQ048 SEARCH_SPCL_CODE_8 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Srch,Spcl,Cd 8'
The eighth of eight special features or equipment codes
specified as search criteria. The search will be limited
to rooms with the special code specified.
AQ050 SEARCH_ACTIVITY_TYPE REFER TO AP130 FOR VALID VALUES. 1
FOCUS='Srch,Act,Typ'
A code indicating the activity type of the event.
AQ052 SEARCH_DESCRIPTION FOCUS='Search Description' 22
The description of the event being scheduled. For course
meeting patterns, this field will contain the following data:
Positions 1 - Course Academic Unit
2-6 - Course Term Code
7 - Course Session Code
9-19 - Course Section Number
20-22 - Course Meeting Activity
AQ054 SEARCH_CONTACT FOCUS='Search Contact' 15
Person making the request.
DATE RUN 04/08/03 Auburn University REPORT PAGE 637
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 636
SEGMENT 010 Search Parameters BUILDING/ROOM SEARCH PARAMETERS
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AQ056 SEARCH_PHONE FOCUS='Srch Phone' 7
AQ060 SEARCH_SOURCE_CODE REFER TO AP132 FOR VALID VALUES. 1
FOCUS='Srch,Src,Code'
A code that indicates the source of the search. For example,
an S indicates a special event search vs. a classroom search.
AQ062 SEARCH_STATUS_CODE REFER TO AP134 FOR VALID VALUES. 1
FOCUS='Srch,Stat,Code'
A code that indicates results of the search.
AQ070 SEARCH_DISPLAY_RULE FOCUS='Srch,Dsply,Rule' 1 45
A code that indicates the results of the search. For example
a code of T indicates that there are rooms with conflicts.
DEFAULT: A Select from the Following Available Rooms:
VALUES: A Select from the Following Available Rooms:
T Select from Rooms with Conflicts:
C Select from Rooms with Common Activities:
DATE RUN 04/08/03 Auburn University REPORT PAGE 638
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 637
SEGMENT 100 ACADEMIC ACTIONS RUL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#ARA00 FILLER 5
#ARA01 REC_TYPE_AA FOCUS='Acad,Act,Rec,Type' 2
Academic Actions Rule record
DEFAULT: AA Academic Action Rules record
#ARA03 RULE_TYPE FOCUS='Rule,Type' 1
Type of rule.
VALUES: A Academic Action
D Deans List
#ARA04 PREVIOUS_ACTION REFER TO RT080 FOR VALID VALUES. 2
FOCUS='Prev,Act'
#ARA09 RECORD_SEQ_AA FOCUS='Rec,Seq,AA' 1
System-maintained.
#ARA10 SEG_CTR_AA FOCUS='Acad,Act,Seg,Ctr' 3
#ARA12 MAINT_DATE_AA FOCUS='Acad Act, Mntdt' 8
Last maintenance date.
ARA31 ARG_IDENT_AA_1 FOCUS='Acad,Act,Arg,Ident' 2 10
Identifies the argument used in column 1 of the evaluation rule
table.
VALUES: (BLANK)
A AU
B Level
C Coll
D Class
E Degree
F Major
G Spcl
Special Program
H Begin
I End
J Term
K Career
ARA32 ARG_IDENT_AA_2 REFER TO ARA31 FOR VALID VALUES. 2 10
FOCUS='Acad,Act,Arg,Ident 2'
Identifies the argument used in column 2 of the evaluation rule
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 639
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 638
SEGMENT 100 ACADEMIC ACTIONS RUL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ARA32 ARG_IDENT_AA_2 (CONT) table.
ARA33 ARG_IDENT_AA_3 REFER TO ARA31 FOR VALID VALUES. 2 10
FOCUS='Acad,Act,Arg,Ident 3'
Identifies the argument used in column 3 of the evaluation rule
table.
ARA34 ARG_IDENT_AA_4 REFER TO ARA31 FOR VALID VALUES. 2 10
FOCUS='Acad,Act,Arg,Ident 4'
Identifies the argument used in column 4 of the evaluation rule
table.
ARA35 ARG_IDENT_AA_5 REFER TO ARA31 FOR VALID VALUES. 2 10
FOCUS='Acad,Act,Arg,Ident 5'
Identifies the argument used in column 5 of the evaluation rule
table.
ARA36 ARG_IDENT_AA_6 REFER TO ARA31 FOR VALID VALUES. 2 10
FOCUS='Acad,Act,Arg,Indent 6'
Identifies the argument used in column 6 of the evaluation rule
table.
ARA37 GRADE_CALC FOCUS='Grade,Calc' 1
Specifies whether this academic action can be changed by the grade
calculation process (online/batch) and, if so, whether it can also
be overwritten by a batch maintenance (ABD015) grade calc roll.
DEFAULT: (BLANK)
VALUES: (BLANK) Action can be changed by a Grade Calc and can
be overwritten by an ABD015 Grade Calc
roll (default).
N Action is manual only. It cannot be changed by
a Grade Calc and cannot be overwritten by an
ABD015 Grade Calc roll.
M Action can be changed by a Grade Calc, but it
cannot be overwritten by an ABD015 Grade Calc
roll.
Y Action can be changed by a Grade Calc and can
be overwritten by an ABD015 Grade Calc roll.
ARA38 ROLL_STATUS FOCUS='Roll,Status' 1
Specifies whether this academic action value causes an academic action
to be rolled to the next term when it is initialized, and, if so,
whether this value or the Alternate value is to be rolled.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 640
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 639
SEGMENT 100 ACADEMIC ACTIONS RUL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ARA38 ROLL_STATUS (CONT)
DEFAULT: (BLANK)
VALUES: (BLANK) Roll this action to the new term (default).
A Roll alternate roll action (ARA39) to the new term
N Do not roll any action to the new term.
Y Roll this action to the new term.
ARA39 ALT_ROLL_ACTION REFER TO RT080 FOR VALID VALUES. 2
FOCUS='Alt,Roll,Action'
Specifies an alternative academic action to be rolled to the next
term if an academic action is to be rolled (ARA38 = A).
#ARA40 ARG_COUNT_AA FOCUS='Acad,Act,Arg,Cnt' 1
The number of non-blank argument identifiers
DATE RUN 04/08/03 Auburn University REPORT PAGE 641
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 640
SEGMENT 105 ACADEMIC ACTION RULE CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ARA51 ARG_VALUE_AA_COL_1 FOCUS='Arg Val,AA Col 1' 4
The meaning and value list for this element will vary depending
on the value for element ARA31.
ARA52 ARG_VALUE_AA_COL_2 FOCUS='Arg VAl,Aa Col 2' 4
The meaning and value list for this element will vary depending
on the value for element ARA32.
ARA53 ARG_VALUE_AA_COL_3 FOCUS='Areg Val,AA Col 3' 4
The meaning and value list for this element will vary depending
on the value for element ARA33.
ARA54 ARG_VALUE_AA_COL_4 FOCUS='Arg Val,AA Col 4' 4
The meaning and value list for this element will vary depending
on the value for element ARA34.
ARA55 ARG_VALUE_AA_COL_5 FOCUSArg Val,AA Col 5 4
The meaning and value list for this element will vary depending
on the value for element ARA35.
ARA56 ARG_VALUE_AA_COL_6 FOCUS='Arg Val,AA Col 6' 4
The meaning and value list for this element will vary depending
on the value for element ARA36.
ARA67 CURRENT_GPA_FUNCTION FOCUS='Curr,GPA,Func' 1
Function to be used for current GPA.
VALUES: (BLANK)
G Greater than
L Less than
ARA68 CURRENT_GPA FOCUS='Curr,GPA' 5
Current GPA to be used.
ARA70 GPA_RELATION FOCUS='GPA,Rel' 1
The relational operator for current and cumulative GPA rules.
VALUES: (BLANK)
O Or
A And
ARA87 CUMULATIVE_GPA_FUNC REFER TO ARA67 FOR VALID VALUES. 1
FOCUS='Cum,GPA,Func'
Function to be used for cumulative GPA.
DATE RUN 04/08/03 Auburn University REPORT PAGE 642
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 641
SEGMENT 105 ACADEMIC ACTION RULE CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ARA88 CUMULATIVE_GPA FOCUS='Cum,GPA' 5
Cumulative GPA to be used.
ARA92 NEW_ACTION REFER TO RT080 FOR VALID VALUES. 2
FOCUS='New,Act'
ARA95 DEANS_LIST_HOURS FOCUS='DL Hrs' 5
Hours to be used for Deans list.
ARA96 DEANS_LIST REFER TO RT14A FOR VALID VALUES. 1
FOCUS='DL,Cd'
DATE RUN 04/08/03 Auburn University REPORT PAGE 643
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 642
SEGMENT 090 SCHEDULER PRIORTY RU CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#ARB00 FILLER 5
#ARB01 REC_TYPE_SP FOCUS='SP,Rec,Typ' 2
Scheduler Prioritization Rule record.
DEFAULT: SP Scheduler Prioritization Rule record
#ARB03 SCHEDULE_RULE_CODE REFER TO RI15C FOR VALID VALUES. 1
FOCUS='Schd,Rule,Code'
#ARB09 RECORD_SEQ_SP FOCUS='Rec,Seq,SP' 1
System-maintained.
#ARB10 SEG_CTR_SP FOCUS='Seg,Ctr,SP' 3
#ARB12 MAINT_DATE_SP FOCUS='SP mntdt' 8
Last maintenance date.
ARB31 ARG_IDENT_SP_1 FOCUS='Arg,SP 1' 2
Identifies the argument used in column 1 of the evaluation rule
table.
VALUES: A AU
Academic Unit
B Level
C Coll
D Class
E S/A Maj
Subject Area Major
F S/A Min
Subject Area Minor
G Spcl
Special Program
H Grd Typ
Grade Type
I Form
Position on Form; the registration request
priority sequence. This is inferred from
the order of requests shown on screen 1A4,
if not specified in the SPE.
J Flg 10
A free argument with which the user may
associate any values desired. Flag (10),
DE RT244, is carried forward from term to
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 644
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 643
SEGMENT 090 SCHEDULER PRIORTY RU CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ARB31 ARG_IDENT_SP_1 (CONT)
term by RZSTFI.
K Flg 20
A free argument with which the user may
associate any values desired. Flag (20),
DE RT25E, is reinitialized each term by
RZSTFI.
ARB32 ARG_IDENT_SP_2 REFER TO ARB31 FOR VALID VALUES. 2
FOCUS='Arg,SP 2'
Identifies the argument used in column 2 of the evaluation rule
table.
ARB33 ARG_IDENT_SP_3 REFER TO ARB31 FOR VALID VALUES. 2
FOCUS='Arg,SP 3'
Identifies the argument used in column 3 of the evaluation rule
table.
ARB34 ARG_IDENT_SP_4 REFER TO ARB31 FOR VALID VALUES. 2
FOCUS='Arg,SP 4'
Identifies the argument used in column 4 of the evaluation rule
table.
ARB35 ARG_IDENT_SP_5 REFER TO ARB31 FOR VALID VALUES. 2
FOCUS='Arg,SP 5'
Identifies the argument used in column 5 of the evaluation rule
table.
ARB36 ARG_IDENT_SP_6 REFER TO ARB31 FOR VALID VALUES. 2
FOCUS='Arg,SP 6'
Identifies the argument used in column 6 of the evaluation rule
table.
ARB37 ARG_IDENT_SP_7 REFER TO ARB31 FOR VALID VALUES. 2
FOCUS='Arg,SP 7'
Identifies the argument used in column 7 of the evaluation rule
table.
ARB38 ARG_IDENT_SP_8 REFER TO ARB31 FOR VALID VALUES. 2
FOCUS='Arg,SP 8'
Identifies the argument used in column 8 of the evaluation rule
table.
DATE RUN 04/08/03 Auburn University REPORT PAGE 645
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 644
SEGMENT 090 SCHEDULER PRIORTY RU CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#ARB39 ARG_COUNT_SP FOCUS='Arg,Cnt,SP' 1
The number of non-blank argument identifiers
ARB40 FORM_SEQ_LIMIT_SP FOCUS='SP,Form,Seq' 1
The highest value allowed for the FORM ARGUMENT.
Any form sequence assignment higher than this number will be
considered equivalent to this number during priority evaluation.
DEFAULT: 6
DATE RUN 04/08/03 Auburn University REPORT PAGE 646
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 645
SEGMENT 095 PRIORITY RULE DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ARB51 ARG_VALUE_SP_COL_1 FOCUS='Arg,SP,Col 1' 3
The meaning and value list for this element will vary depending
on the value for element ARB30.
ARB52 ARG_VALUE_SP_COL_2 FOCUS='Arg,SP,Col 2' 3
The meaning and value list for this element will vary depending
on the value for element ARB31.
ARB53 ARG_VALUE_SP_COL_3 FOCUS='Arg,SP,Col 3' 3
The meaning and value list for this element will vary depending
on the value for element ARB32.
ARB54 ARG_VALUE_SP_COL_4 FOCUS='Arg,SP,Col 4' 3
The meaning and value list for this element will vary depending
on the value for element ARB33.
ARB55 ARG_VALUE_SP_COL_5 FOCUS='Arg,SP,Col 5' 3
The meaning and value list for this element will vary depending
on the value for element ARB34.
ARB56 ARG_VALUE_SP_COL_6 FOCUS='Arg,SP,Col 6' 3
The meaning and value list for this element will vary depending
on the value for element ARB35.
ARB57 ARG_VALUE_SP_COL_7 FOCUS='Arg,SP,Col 7' 3
The meaning and value list for this element will vary depending
on the value for element ARB36.
ARB58 ARG_VALUE_SP_COL_8 FOCUS='Arg,SP,Col 8' 3
The meaning and value list for this element will vary depending
on the value for element ARB37.
ARB60 STALL_FLAG FOCUS='Stall,Flag' 1
Indicates a pause in the sequential advancement of the
generated priority number.
VALUES: (BLANK) Increment Priority Sequence
Y Priority same as previous entry
#ARB62 PRIORITY_NUMBER FOCUS='Pri,No.' 3
The registration priority assigned to the combination of
argument values corresponding to this entry.
DATE RUN 04/08/03 Auburn University REPORT PAGE 647
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 646
SEGMENT 110 AUTO ADMISS DECISION CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#ARCA0 FILLER 5
#ARCA1 REC_TYPE_AD FOCUS='AD,Rec,Typ' 2
Auto Admission Decision Rule record.
DEFAULT: AD Auto Admission Decision Rule record
#ARCA3 DECISION_RULE_CODE REFER TO AC89D FOR VALID VALUES. 2
FOCUS='Dec,Rul,Cd'
#ARCA9 RECORD_SEQ_AD FOCUS='Rec,Seq,AD' 1
System-maintained.
#ARCB0 SEG_CTR_AD FOCUS='Seg,Ctr,AD' 3
The number of detail segments that exist on this record.
#ARCB2 MAINT_DATE_AD FOCUS='AD Mntdt' 8
System-maintained. The date on which this record was last
updated.
#ARCB9 SEG_TOTAL_CNT_AD FOCUS='Seg,Tot,Ctr,AD' 3
Total number of segments in full logical record
(record sequence numbers 0 - 9).
DATE RUN 04/08/03 Auburn University REPORT PAGE 648
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 647
SEGMENT 115 AUTO ADMISS DECISION CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ARC01 ADMIS_DEC_ARG FOCUS='Adm,Dec,Arg' 4 25
The set of arguments which will be taken into account in the
Automatic Admission Decision analysis.
*
* Change Log: 05/21/98 PB 'REQA' value added
*
VALUES: ACTN Decision Action
The action to be taken if the preceding
arguments have been satisfied. This value
terminates an argument set.
CLGP College GPA
HPCT HS Percentile
HSGP HS GPA
HSSA HS Subject Area
HSSS HS SA - Same Subject
HSSU HS Subject
HSUE HS Units Earned
PGI Predicted GPA
REQA Requirement Rule Affiliation
RESD Resident Status
TEST Admission Test
TERM Application Term
SPGM Applic Special Pgm
SCOL Applic College
SDEG Applic Degree
SMAJ Applic Major
RF25 Report Flag 25
RF26 Report Flag 26
ARC02 ADMIS_DEC_QUAL FOCUS='Adm,Dec,Qual' 5
A value clarifying certain Decision Arguments.
When the argument is 'TEST', supply the desired Test ID.
When the argument relates to High School course work, supply
the Subject or Subject Area to be evaluated.
ARC03 ADMIS_DEC_TEST_REF FOCUS='Adm,Dec,Tst,Ref' 4
When the argument is 'TEST', a value specifying which Score
Identifier or Subtest is to be evaluated.
ARC04 ADMIS_DEC_OPERATOR FOCUS='Adm,Dec,Oper' 1
This element specifies the relationship, between the data in
the applicant's record and the Decision Argument Value, which
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 649
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 648
SEGMENT 115 AUTO ADMISS DECISION CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ARC04 ADMIS_DEC_OPERATOR (CONT) must be observed for this requirement to have been satisfied.
VALUES: = Applic Data Equals Argument
^ Applic Data Unequal to Argument
< Applic Data Less Than Argument
> Applic Data Greater Than Argument
ARC05 ADMIS_DEC_ARG_VAL FOCUS='Adm Dec,Arg Val' 5
This element specifies the value against which the applicant
data should be tested.
ARC06 ADMIS_DEC_ARG_GPA FOCUS='Adm Dec,Arg GPA' 5
For High School Subject arguments, this is an optional
element specifying the minimum GPA which must have been
attained for this argument to be satisfied.
DATE RUN 04/08/03 Auburn University REPORT PAGE 650
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 649
SEGMENT 000 INSTITUTIONAL TUITIO CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR001 TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,TIR'
Term for which this rate applies.
#AR0Y0 TERM_YYT FOCUS='Term YYT,TIR' 3
#AR002 ARRT_TYPE FOCUS='Type,TIR' 2
Institutional Tuition Rate record.
DEFAULT: IR
#AR003 ARRT_QUALIFIER FOCUS='Qualifier' 4
The first three positions are always blank. The fourth character
is a sort tag which causes non-blank values for QUALIFIER-2 to
precede blank values.
#AR005 QUALIFIER_2_IR FOCUS='IR,Qual 2' 4
#AR009 ARRT_SEQ FOCUS='Record,Seq TIR' 1
System-maintained.
#AR010 DETL_SEGMENT_CNTR FOCUS='Seg,Ctr,Tir' 3
The number of detail segments that exist on this record.
#AR012 MAINT_DATE_IR FOCUS='TIR Maint,Date' 8
System-maintained. The date on which this record was last
updated.
AR021 ARG_IDENT_IR_1 FOCUS='Arg,IR 1' 2
Identifies the argument used in column 1 of the rule table.
VALUES: (BLANK)
SA Stu AU
Student Academic Unit
SC Stu Col
Student Primary College
SD Stu Dep
Student Primary Department
SL Stu Lvl
Student Level
SM Stu Maj
Student Major
SP Spc Prg
Student Special Program
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 651
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 650
SEGMENT 000 INSTITUTIONAL TUITIO CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR021 ARG_IDENT_IR_1 (CONT)
SR Stu Res
Student Residency Status
SS Stu Cls
Student Classification
S1 Stu Op1
Student Calc Option 1
S2 Stu Op2
Student Calc Option 2
CS Crs Ses
Course Session - if this criteria is used,
tuition will be calculated independently
for each session based on the actual
enrollments per session.
AR022 ARG_IDENT_IR_2 REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Arg,IR 2'
Identifies the argument used in column 2 of the rule table.
AR023 ARG_IDENT_IR_3 REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Arg,IR 3'
Identifies the argument used in column 3 of the rule table.
AR024 ARG_IDENT_IR_4 REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Arg,IR 4'
Identifies the argument used in column 4 of the rule table.
AR025 ARG_IDENT_IR_5 REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Arg,IR 5'
Identifies the argument used in column 5 of the rule table.
AR026 ARG_IDENT_IR_6 REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Arg,IR 6'
Identifies the argument used in column 6 of the rule table.
AR027 ARG_IDENT_IR_7 REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Arg,IR 7'
Identifies the argument used in column 7 of the rule table.
AR028 ARG_IDENT_IR_8 REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Arg,IR 8'
Identifies the argument used in column 8 of the rule table.
DATE RUN 04/08/03 Auburn University REPORT PAGE 652
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 651
SEGMENT 000 INSTITUTIONAL TUITIO CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR029 ARG_COUNT_IR FOCUS='Arg,Cnt,IR' 1
The number of non-blank argument identifiers
#AR039 SEG_TOTAL_CNT_IR FOCUS='Seq,Tot,IR' 3
Total number of segments in full logical record
(record sequence numbers 0 - 9).
DATE RUN 04/08/03 Auburn University REPORT PAGE 653
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 652
SEGMENT 001 RATE TIR DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR040 LEVEL_IR REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Lvl,IR'
AR041 CLASSIFICATION_IR REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Cls,IR'
The classification level with which this tuition rate is associated.
AR042 RESIDENCY_IR FOCUS='Res,IR' 1
The residency with which this tuition rate is associated.
*
* Change Log: 03/19/98 PB "C,G,K,L" values added
*
VALUES: (BLANK) Not Specified
C Common Market
G Georgia 9-County
K Kentucky Vet-SREB
L Legacy
R Resident
N Non-Resident
AR043 ACADEMIC_UNIT_IR REFER TO A 135 FOR VALID VALUES. 1
FOCUS='AU,IR'
AR044 COLLEGE_IR REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll,IR'
Student Primary College
AR045 DEPARTMENT_IR REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept,IR'
AR046 MAJOR_IR REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Major, IR'
Student Primary Major
AR047 SPECIAL_PGM_IR REFER TO A 050 FOR VALID VALUES. 3
FOCUS='Spc,Pgm,IR'
Code of special educational program
AR048 STUDENT_OPT_1_IR FOCUS='Stu,Opt 1' 2
This field is used to link a student to user defined search
criteria in the Tuition and Fee Rate Tables. Values may be
added or deleted as required.
DATE RUN 04/08/03 Auburn University REPORT PAGE 654
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 653
SEGMENT 001 RATE TIR DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR049 STUDENT_OPT_2_IR FOCUS='Stu,Opt 2' 2
This field is used to link a student to user defined search
criteria in the Tuition and Fee Rate Tables.
AR055 SESSION_IR REFER TO RC075 FOR VALID VALUES. 1
FOCUS='Sess,IR'
AR060 LO_HOURS_IR FOCUS='Lo Hrs, IR' 5
Total hours less than these hours will use the per hour subcode
and amount for calculation. Total hours between the LO hours
and HI hours will use the flat subcode and amount for
calculation.
AR061 HI_HOURS_IR FOCUS='Hi Hrs, IR' 5
Total hours greater than HI hours will use the flat subcode
and amount for the number of hours between LO and HI, and the
per hour subcode and amount for the hours greater than HI hours.
AR065 RATE_TYPE_UNDERLOAD FOCUS='Rate,Type,Unld' 1
This field defines the use of the subcode and amount as either
a flat rate or a charge per credit hour.
DEFAULT: P Per hour rate
VALUES: P Per hour rate
F Flat rate
AR066 SUBCODE_UNDERLOAD FOCUS='Subcode,Undrld' 5
The subcode to be used for charging the amount of LO hour
tuition.
AR067 AMOUNT_UNDERLOAD FOCUS='Amount,Underload' 7
The amount to be used in calculating LO hours tuition.
AR070 SUBCODE_FLAT_TUIT FOCUS='Subcode,Flat Tuit' 5
The subcode to be used for charging the flat amount tuition.
AR071 AMOUNT_FLAT_TUITION FOCUS='Amount,Flat Tuit' 7
The amount to be charged if total hours are within the hours
range.
AR075 RATE_TYPE_OVERLOAD REFER TO AR065 FOR VALID VALUES. 1
FOCUS='Rate,Type,Ovld'
This field defines the use of the subcode and amount as either
a flat rate or a charge per credit hour.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 655
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 654
SEGMENT 001 RATE TIR DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR075 RATE_TYPE_OVERLOAD (CONT)
DEFAULT: P Per hour rate
AR076 SUBCODE_OVERLOAD FOCUS='Subcode,Ovrld' 5
The subcode to be used for charging the amount of excess
(overload) hours tuition.
AR077 AMOUNT_OVERLOAD FOCUS='Amount,Overload' 7
The amount to be used in calculating excess (overload) hours
tuition.
AR080 MAX_TUITION_AMOUNT FOCUS='Max Tuit,Amount' 7
The maximum amount of tuition that can be charged, regardless
of the number of excess (overload) hours for which the student
is registered.
AR085 CALCULATION_RULE FOCUS='Calc,Rule' 3
This rule indicates how tuition will be charged and how income
generated from the associated subcode will be distributed.
VALUES: IA Assessment by TIR
Charges posted to TIR subcodes.
No additional income distribution.
ID Assessment by TIR
Charges posted to TIR flat rate subcode.
Prorate income by course (TCR) as a
percentage of the total course dollars.
IDP Assessment by TIR
Charges posted to TIR flat rate subcode.
Prorate income by course (TCR) as a
percentage of the total course dollars.
If TIR assessment is greater than TCR
assessment, distribute premium to the
TIR overload subcode.
IH Assessment by TIR
Charges posted to TIR flat rate subcode.
Prorate income by course (TCR) as a
percentage of the total course hours.
IHP Assessment by TIR
Charges posted to TIR flat rate subcode.
Prorate income by course (TCR) as a
percentage of the total course hours.
If TIR assessment is greater than TCR
assessment, distribute premium to the
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 656
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 655
SEGMENT 001 RATE TIR DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR085 CALCULATION_RULE (CONT)
TIR overload subcode.
CA Assessment by TCR
Charges posted to TCR subcodes.
No additional income distribution.
SA Assessment by TCR
Charges posted to TIR flat rate subcode.
Income distributed as assessed to
TCR subcodes.
BA Assessment by TIR (TCR for underload)
Charges posted to TIR Subcodes.
No additional income distribution
BD Assessment by TIR (TCR for underload)
Charges posted to TIR flat rate subcode.
Prorate income by course (TCR) as a
percentage of the total course dollars
BDP Assessment by TIR (TCR for underload)
Charges posted to TIR flat rate subcode.
Prorate income by course (TCR) as a
percentage of the total course dollars.
If TIR assessment is greater than TCR
assessment, distribute premium to the
TIR overload subcode.
BH Assessment by TIR (TCR for underload)
Charges posted to TIR flat rate subcode.
Prorate income by course (TCR) as a
percentage of the total course hours
BHP Assessment by TIR (TCR for underload)
Charges posted to TIR flat rate subcode.
Prorate income by course (TCR) as a
percentage of the total course hours.
If TIR assessment is greater than TCR
assessment, distribute premium to the
TIR overload subcode.
DATE RUN 04/08/03 Auburn University REPORT PAGE 657
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 656
SEGMENT 005 COURSE TUITION RATES CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR101 TERM_CR REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,CR'
Term, including century, for which this rate applies.
#AR1Y0 TERM_CR_YYT FOCUS='Term,CR YYT' 3
Term for which this rate applies.
#AR102 RECORD_TYPE_CR FOCUS='CR,Rec,Typ' 2
Course Tuition Rate record
DEFAULT: CR
#AR103 QUALIFIER_1_CR FOCUS='CR,Qual 1' 4
The first three positions are always blank. The fourth character
is a sort tag which causes non-blank values for QUALIFIER-2 to
precede blank values.
#AR105 QUALIFIER_2_CR FOCUS='CR,Qual 2' 4
#AR109 RECORD_SEQ_CR FOCUS='CR,Rec,Seq' 1
System-maintained.
#AR110 SEG_CTR_CR FOCUS='CR,Seg,Ctr' 3
The number of detail segments that exist on this record.
#AR112 MAINT_DATE_CR FOCUS='CR Mntdt' 8
System-maintained. The date on which this record was last
updated.
AR121 ARG_IDENT_CR_1 FOCUS='Arg,CR 1' 2 08
Identifies the argument used in column 1 of the rule table.
VALUES: (BLANK)
SA Stu AU
Student Academic Unit
SC Stu Col
Student Primary College
SD Stu Dep
Student Primary Department
SL Stu Lvl
Student Level
SM Stu Maj
Student Major
SP Spc Prg
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 658
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 657
SEGMENT 005 COURSE TUITION RATES CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR121 ARG_IDENT_CR_1 (CONT)
Student Special Program
SR Stu Res
Student Residency Status
SS Stu Cls
Student Classification
S1 Stu Op1
Student Calc Option 1
S2 Stu Op2
Student Calc Option 2
CA Crs AU
Course Academic Unit
CC Crs Col
Course College
CD Crs Dep
Course Department
CJ Crs Sub
Course Subject Area
CL Crs Lvl
Course Primary Level
CS Crs Ses
Course Session
CV Crs Act
Course Activity
C1 Crs Op1
Course Calc Option 1
C2 Crs Op2
Course Calc Option 2
AR122 ARG_IDENT_CR_2 REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Arg,CR 2'
Identifies the argument used in column 2 of the rule table.
AR123 ARG_IDENT_CR_3 REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Arg,CR 3'
Identifies the argument used in column 3 of the rule table.
AR124 ARG_IDENT_CR_4 REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Arg,CR 4'
Identifies the argument used in column 4 of the rule table.
AR125 ARG_IDENT_CR_5 REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Arg,CR 5'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 659
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 658
SEGMENT 005 COURSE TUITION RATES CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR125 ARG_IDENT_CR_5 (CONT) Identifies the argument used in column 5 of the rule table.
AR126 ARG_IDENT_CR_6 REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Arg,CR 6'
Identifies the argument used in column 6 of the rule table.
AR127 ARG_IDENT_CR_7 REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Arg,CR 7'
Identifies the argument used in column 7 of the rule table.
AR128 ARG_IDENT_CR_8 REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Arg,CR 8'
Identifies the argument used in column 8 of the rule table.
#AR129 ARG_COUNT_CR FOCUS='Arg,Cnt,CR' 1
The number of non-blank argument identifiers.
#AR139 SEG_TOTAL_CNT_CR FOCUS='Seg,Tot,Cnt,CR' 3
Total number of segments in full logical record
(record sequence numbers 0 - 9).
DATE RUN 04/08/03 Auburn University REPORT PAGE 660
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 659
SEGMENT 006 COURSE TUITION DETAI CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR140 STU_LEVEL_CR REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Stu,Lvl,CR'
AR141 STU_CLASS_CR REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Stu,Cls,CR'
Classification level
AR142 STU_RESIDENCY_CR REFER TO AR042 FOR VALID VALUES. 1
FOCUS='Stu,Res,CR'
Residency Status of student
AR143 STU_ACAD_UNIT_CR REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Stu,AU,CR'
Primary Academic Unit of student 0000
AR144 STU_COLLEGE_CR REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Stu,Coll,CR'
Primary College of student
AR145 STU_DEPARTMENT_CR REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Stu,Dept,CR'
Primary Department of student
AR146 STU_MAJOR_CR REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Stu,Major,CR'
Primary Major of student
AR147 STU_SPECIAL_PGRM_CR REFER TO A 050 FOR VALID VALUES. 3
FOCUS='Stu,Spcl,Pgm,CR'
Code of a Special Education Program.
AR148 STU_CALC_OPT_1_CR REFER TO RT25U FOR VALID VALUES. 2
FOCUS='Stu Calc,Opt 1 CR'
This field is used to link a student to user defined search
criteria in the Tuition and Fee Rate Tables. Values may be
added or deleted as required.
AR149 STU_CALC_OPT_2_CR REFER TO RT25V FOR VALID VALUES. 2
FOCUS='Stu Calc,Opt 2 CR'
This field is used to link a student to user defined search
criteria in the Tuition and Fee Rate Tables.
DATE RUN 04/08/03 Auburn University REPORT PAGE 661
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 660
SEGMENT 006 COURSE TUITION DETAI CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR150 CRS_ACAD_UNIT_CR REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Crs,AU,CR'
AR151 CRS_COLLEGE_CR REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Crs,Coll,CR'
AR152 CRS_DEPARTMENT_CR REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Crs,Dept,CR'
AR153 CRS_LEVEL_CR REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Crs,Lvl,CR'
AR154 CRS_ACTIVITY_CR REFER TO RC17B FOR VALID VALUES. 3
FOCUS='Crs,Act,CR'
Activity Type for the course
AR155 CRS_SESSION_CR REFER TO RC075 FOR VALID VALUES. 1
FOCUS='Crs,Sess,CR'
AR156 CRS_OPT_1_CR REFER TO RC183 FOR VALID VALUES. 2
FOCUS='Crs,Opt 1,CR'
AR157 CRS_OPT_2_CR REFER TO RC184 FOR VALID VALUES. 2
FOCUS='Crs,Opt 2,CR'
AR158 SUBJECT_AREA_CR REFER TO A 035 FOR VALID VALUES. 4
FOCUS='Subj,CR'
AR159 SECTION_NUMBER_CR FOCUS='Sect # CR' 7
Course and section ID for which course-based tuition and/or fees
are to be charged. An asterisk (*) in any position will match
all values for the corresponding position in the student's
course section number.
AR160 RATE_TYPE_CR REFER TO AR065 FOR VALID VALUES. 1
FOCUS='Rate,Typ CR'
This field defines the use of the subcode and amount as either
a flat rate or a charge per credit hour.
DEFAULT: P Per hour rate
AR161 SUBCODE_CR FOCUS='Subcode CR' 5
The subcode to be used for charging the course tuition amount.
DATE RUN 04/08/03 Auburn University REPORT PAGE 662
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 661
SEGMENT 006 COURSE TUITION DETAI CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR162 AMOUNT_CR FOCUS='Amount CR' 7
The amount of tuition to be charged for this course. The rate
type determines whether tuition will be charged at the per hour
rate or the flat rate.
AR165 SCHEDULE_PRINT_CR FOCUS='Schd,Prt CR' 1
This flag allows you to specify whether to print this rate on
the published schedule of classes for all course sections
matching the course level criteria.
VALUES: (BLANK) Omit rate from Published Schedule
Y Print rate on Published Schedule
DATE RUN 04/08/03 Auburn University REPORT PAGE 663
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 662
SEGMENT 010 COURSE FEES CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR201 TERM_CF REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='CF,Term'
Term, including century, for which this rate applies.
#AR2Y0 TERM_CF_YYT FOCUS='CF,Term,YYT' 3
Term for which this rate applies.
#AR202 RECORD_TYPE_CF FOCUS='CF,Rec,Typ' 2
Course Fees rate record
DEFAULT: CF
#AR203 QUALIFIER_1_CF FOCUS='CF,Qual 1' 4
The first three positions are always blank. The fourth character
is a sort tag which causes non-blank values for QUALIFIER-2 to
precede blank values.
#AR205 QUALIFIER_2_CF FOCUS='CF,Qual 2' 4
#AR209 RECORD_SEQ_CF FOCUS='CF,Rec,Seq' 1
System-maintained.
#AR210 SEG_CTR_CF FOCUS='CF,Seg,Ctr' 3
The number of detail segments that exist on this record.
#AR212 MAINT_DATE_CF FOCUS='CF mntdt' 8
System-maintained. The date on which this record was last
updated.
AR221 ARG_IDENT_CF_1 REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Arg,CF 1'
Identifies selection criteria number 1.
AR222 ARG_IDENT_CF_2 REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Arg,CF 2'
Identifies selection criteria number 2.
AR223 ARG_IDENT_CF_3 REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Arg,CF 3'
Identifies selection criteria number 3.
AR224 ARG_IDENT_CF_4 REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Arg,CF 4'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 664
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 663
SEGMENT 010 COURSE FEES CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR224 ARG_IDENT_CF_4 (CONT) Identifies selection criteria number 4.
AR225 ARG_IDENT_CF_5 REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Arg,CF 5'
Identifies selection criteria number 5.
AR226 ARG_IDENT_CF_6 REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Arg,CF 6'
Identifies selection criteria number 6.
AR227 ARG_IDENT_CF_7 REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Arg,CF 7'
Identifies selection criteria number 7.
AR228 ARG_IDENT_CF_8 REFER TO AR121 FOR VALID VALUES. 2
FOCUS='Arg,CF 8'
Identifies selection criteria number 8.
#AR229 ARG_COUNT_CF FOCUS='CF,Arg,Cnt' 1
The number of non-blank argument identifiers
#AR239 SEG_TOTAL_CNT_CF FOCUS='CF,Seg,Tot' 3
Total number of segments in full logical record
(record sequence numbers 0 - 9).
DATE RUN 04/08/03 Auburn University REPORT PAGE 665
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 664
SEGMENT 011 COURSE FEES DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR240 STU_LEVEL_CF REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Stu,Lvl,CF'
AR241 STU_CLASS_CF REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Stu,Cls,CF'
Classification level
AR242 STU_RESIDENCY_CF REFER TO AR142 FOR VALID VALUES. 1
FOCUS='Stu,Res,CF'
Residency Status of student
AR243 STU_ACAD_UNIT_CF REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Stu,AU,CF'
Primary Academic Unit of student 0000
AR244 STU_COLLEGE_CF REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Stu,Coll,CF'
Primary College of student
AR245 STU_DEPARTMENT_CF REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Stu,Dept,CF'
Primary Department of student
AR246 STU_MAJOR_CF REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Stu,Major,CF'
Primary Major of student
AR247 STU_SPECIAL_PGRM_CF REFER TO A 050 FOR VALID VALUES. 3
FOCUS='Stu,Spcl,Pgm,CF'
Code of a Special Education Program.
AR248 STU_OPT_1_CF REFER TO RT25U FOR VALID VALUES. 2
FOCUS='Stu,Opt 1,CF'
This field is used to link a student to user defined search
criteria in the Tuition and Fee Rate Tables. Values may be
added or deleted as required.
AR249 STU_OPT_2_CF REFER TO RT25V FOR VALID VALUES. 2
FOCUS='Stu,Opt 2,CF'
This field is used to link a student to user defined search
criteria in the Tuition and Fee Rate Tables.
DATE RUN 04/08/03 Auburn University REPORT PAGE 666
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 665
SEGMENT 011 COURSE FEES DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR250 CRS_ACAD_UNIT_CF REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Crs,AU,CF'
AR251 CRS_COLLEGE_CF REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Crs,Coll,CF'
AR252 CRS_DEPARTMENT_CF REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Crs,Dept,CF'
AR253 CRS_LEVEL_CF REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Crs,Lvl,CF'
AR254 CRS_ACTIVITY_CF REFER TO RC17B FOR VALID VALUES. 3
FOCUS='Crs,Act,CF'
Activity Type for the course.
AR255 CRS_SESSION_CF REFER TO RC075 FOR VALID VALUES. 1
FOCUS='Crs,Sess,CF'
AR256 CRS_OPT_1_CF REFER TO RC183 FOR VALID VALUES. 2
FOCUS='Crs,Opt 1,CF'
AR257 CRS_OPT_2_CF REFER TO RC184 FOR VALID VALUES. 2
FOCUS='Crs,Opt 2,CF'
AR258 SUBJECT_AREA_CF REFER TO A 035 FOR VALID VALUES. 4
FOCUS='Subj,CF'
AR259 SECTION_NUMBER_CF FOCUS='Sect # CF' 7
Course and section number for which course-based tuition or fees
are to be charged. An '*' in any position will match all values
for the corresponding position in the student's course section
number.
AR260 RATE_TYPE_CF REFER TO AR065 FOR VALID VALUES. 1
FOCUS='Rate,Type,CF'
This field defines the use of the subcode and amount as either
a flat rate or a charge per credit hour.
DEFAULT: P Per hour rate
AR261 SUBCODE_CF FOCUS='Cubcode CF' 5
The subcode to be used for charging the course fee amount.
DATE RUN 04/08/03 Auburn University REPORT PAGE 667
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 666
SEGMENT 011 COURSE FEES DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR262 AMOUNT_CF FOCUS='Amount CF' 7
The fee amount to be charged for this course. The rate type
determines whether this fee will be charged at the per hour
rate or the flat rate.
AR264 CONTINUE_FLAG_CF FOCUS='Cont,Flg CF' 1
This flag specifies whether to stop or continue the search
through this table if this entry matches the selection criteria.
VALUES: (BLANK) Stop criteria search if matched
Y Continue criteria search
AR265 SCHEDULE_PRINT_CF REFER TO AR165 FOR VALID VALUES. 1
FOCUS='Schd,Prt CF'
DATE RUN 04/08/03 Auburn University REPORT PAGE 668
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 667
SEGMENT 015 INSTITUTIONAL FEES CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR301 TERM_FE REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,FE'
Term, including century, for which this rate applies.
#AR3Y0 TERM_FE_YYT FOCUS='Term,FE,YYT' 3
Term for which this rate applies.
#AR302 RECORD_TYPE_FE FOCUS='FE,Rec,Typ' 2
Institutional Fee record.
DEFAULT: FE
#AR303 FEE_CATEGORY FOCUS='Fee,Cat' 2
Fee category is used to classify fees into groups. A student
will only be charged one fee from each group (other than
optional and standard fees).
VALUES: (BLANK) Standard fee
01 Fee category 01
02 Fee category 02
03 Fee category 03
04 Fee category 04
05 Fee category 05
#AR304 QUALIFIER_1_FE FOCUS='FE,Qual 1' 1
This field is used to cause non-blank values for QUALIFIER-2
to precede blank values.
#AR305 QUALIFIER_2_FE FOCUS='FE,Qual 2' 4
Contents varies per term as specified on screen TLD.
#AR309 RECORD_SEQ_FE FOCUS='FE,Rec,Seq' 1
System-maintained.
#AR310 SEG_CTR_FE FOCUS='FE,Seg,Ctr' 3
The number of detail segments that exist on this record.
#AR312 MAINT_DATE_FE FOCUS='FE Mntdt' 8
System-maintained. The date on which this record was last
updated.
AR321 ARG_IDENT_FE_1 REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Arg,FE 1'
Identifies the argument used in column 1 of the rule table.
DATE RUN 04/08/03 Auburn University REPORT PAGE 669
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 668
SEGMENT 015 INSTITUTIONAL FEES CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR322 ARG_IDENT_FE_2 REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Arg,FE 2'
Identifies the argument used in column 2 of the rule table.
AR323 ARG_IDENT_FE_3 REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Arg,FE 3'
Identifies the argument used in column 3 of the rule table.
AR324 ARG_IDENT_FE_4 REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Arg,FE 4'
Identifies the argument used in column 4 of the rule table.
AR325 ARG_IDENT_FE_5 REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Arg,FE 5'
Identifies the argument used in column 5 of the rule table.
AR326 ARG_IDENT_FE_6 REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Arg,FE 6'
Identifies the argument used in column 6 of the rule table.
AR327 ARG_IDENT_FE_7 REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Arg,FE 7'
Identifies the argument used in column 7 of the rule table.
AR328 ARG_IDENT_FE_8 REFER TO AR021 FOR VALID VALUES. 2
FOCUS='Arg,FE 8'
Identifies the argument used in column 8 of the rule table.
#AR329 ARG_COUNT_FE FOCUS='Arg,Cnt,FE' 1
The number of non-blank argument identifiers.
#AR339 SEG_TOTAL_CNT_FE FOCUS='Seg,Tot,FE' 3
Total number of segments in full logical record
(record sequence numbers 0 - 9).
DATE RUN 04/08/03 Auburn University REPORT PAGE 670
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 669
SEGMENT 016 INSTITUTION FEES DET CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR340 LEVEL_FE REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Lvl,FE'
AR341 CLASSIFICATION_FE REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Cls,FE'
The classification level with which this tuition rate is associated.
AR342 RESIDENCY_FE REFER TO AR042 FOR VALID VALUES. 1
FOCUS='Res,FE'
AR343 ACADEMIC_UNIT_FE REFER TO A 135 FOR VALID VALUES. 1
FOCUS='AU,FE'
AR344 COLLEGE_FE REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll,FE'
Student Primary College
AR345 DEPARTMENT_FE REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept,FE'
AR346 MAJOR_FE REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Major,FE'
Student Primary Major
AR347 SPECIAL_PGM_FE REFER TO A 050 FOR VALID VALUES. 3
FOCUS='Spcl,Pgm,FE'
Code of special educational program.
AR348 STUDENT_OPT_1_FE REFER TO RT25U FOR VALID VALUES. 2
FOCUS='Stu,Opt 1,FE'
This field is used to link a student to user defined search
criteria in the Tuition and Fee Rate Tables. Values may be
added or deleted as required.
AR349 STUDENT_OPT_2_FE REFER TO RT25V FOR VALID VALUES. 2
FOCUS='Stu,Opt 2,FE'
This field is used to link a student to user defined search
criteria in the Tuition and Fee Rate Tables.
AR355 SESSION_FE REFER TO RC075 FOR VALID VALUES. 1
FOCUS='Sess,FE'
DATE RUN 04/08/03 Auburn University REPORT PAGE 671
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 670
SEGMENT 016 INSTITUTION FEES DET CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR360 HOURS_BREAK_FE FOCUS='FE Hrs,Break' 5
The number of enrolled hours used to determine what rate the
student will be charged.
If enrolled hours is equal to or greater than Hours Break,
then the flat rate is charged.
If enrolled hours is less than the Hours Break, then the Type
(flat or per hour) and the amount in the Hourly Rate are used
to charge the account.
AR361 RATE_TYPE_FE FOCUS='Rate,Type,FE' 1
Indicates the kind of rate that was entered into the rate amount
field.
*Change Log: 03/22/99 RE Applied SCT TOS SIIBM924
DEFAULT: F Flat rate
VALUES: F Flat rate
P Per hour rate
N Non-refundable Incremental Flat Rate
R Refundable Incremental Flat Rate
AR362 SUBCODE_FE FOCUS='Subcode FE' 5
Subcode to be associated with a charge transaction for this fee.
AR366 AMOUNT_(RATE)_FE FOCUS='Amt FE' 7
The amount to be charged for this fee. It is either the fixed
rate or the per hour rate depending upon the indicator in the
rate type field.
AR367 AMOUNT_FLAT_RATE_FE FOCUS='Amt Flat,Rate FE' 7
The amount to be charged if the students's enrolled hours is
equal to or greater than the number of hours in the Hours
Break field.
DATE RUN 04/08/03 Auburn University REPORT PAGE 672
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 671
SEGMENT 020 OPTIONAL FEES CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR401 TERM_OP REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,OP'
Term, including century, for which this rate applies.
#AR4Y0 TERM_OP_YYT FOCUS='Term,OP,YYT' 3
Term for which this rate applies.
#AR402 RECORD_TYPE_OP FOCUS='OP,Rec,Typ' 2
Optional Fee record.
DEFAULT: OP
#AR405 RECORD_QUALIFIER_OP FOCUS='OP,Rec,Qual' 8
DEFAULT: 2
#AR409 RECORD_SEQ_OP FOCUS='OP,Rec,Seq' 1
#AR410 SEG_CTR_OP FOCUS='OOP,Seg,Ctr' 3
The number of detail segments that exist on this record.
#AR412 MAINT_DATE_OP FOCUS='OP Mntdt' 8
System-maintained. The date on which this record was last
updated.
#AR439 SEG_TOTAL_CNT_OP FOCUS='OP,Seg,Tot' 3
Total number of segments in full logical record
(record sequence numbers 0 - 9).
DATE RUN 04/08/03 Auburn University REPORT PAGE 673
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 672
SEGMENT 021 OPTIONAL FEES DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR440 OPTIONAL_FEE_ID FOCUS='Opt,Fee,ID' 2 50
*
*Change Log: 06/05/98 PB Replaced values with AU values
* 06/16/98 PB Added values 11,31,32,33,34,35
* Changed desc for value 30
* Deleted value 50
* 06/26/98 PB Added value 45
* Change desc for 30,31,32,41
* Deleted 33,34,35,40,42
* 07/22/98 mm Added value 50
* 07/11/00 RE: Added '55 & 56' Req#7008
* 07/09/02 RE: Added values Req#8172
*
VALUES: 10 New Student Orientation Fee
11 Camp War Eagle Fees
20 Graduation Fee
21 Dual Graduation Fee
25 Deferred Payment Fee
27 Late Registration Fee
30 Student ID Card
31 Spouse ID Card
32 ID Misuse Fee
38 1 Audit Fee - Resident
39 2 Audit Fees - Resident
40 3 Audit Fees - Resident
41 4 Audit Fees - Resident
42 5 Audit Fees - Resident
43 6 Audit Fees - Resident
44 1 Audit Fee - Non-resident
45 2 Audit Fees - Non-resident
46 3 Audit Fees - Non-resident
47 4 Audit Fees - Non-resident
48 5 Audit Fees - Non-resident
49 6 Audit Fees - Non-resident
50 Resignation Fee
55 GTA Enrollment Fee
56 GRA Enrollment Fee
60 International Fee
61 International Insurance - Student
62 International Insurance - Spouse
63 International Insurance - Child 1
64 International Insurance - Child 2
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 674
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 673
SEGMENT 021 OPTIONAL FEES DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR440 OPTIONAL_FEE_ID (CONT)
65 International Insurance - Child 3
66 International Insurance - Child 4
INSURANCE PLANS:
Maintained by SIS:
M1 Mandated Individual, Academic Year
M2 Mandated Individual, Spring only
Maintained by Student Health at any time:
W1 Waiver
Maintained by Student Health in Fall term:
Y1 Elected Individual, Acad Year
Y2 Individual and spouse, Acad Year
Y3 Individual and children, Acad Year
Y4 Individual, spouse & children, Acad Yr
Maintained by Student Health in Spring term:
S1 Elected Individual, Spring only
S2 Individual and spouse, Spring only
S3 Individual and children, Spring only
S4 Individual, spouse & children, Spring only
AR442 HOURS_BREAK_OP FOCUS='OP Hrs,Break' 5
The number of enrolled hours used to determine what rate the
student will be charged.
If enrolled hours is equal to or greater than Hours Break,
then the flat rate is charged.
If enrolled hours is less than the Hours Break then the Type
(flat or per hour) and the amount in the Hourly Rate are used
to charge the account.
AR445 RATE_TYPE_OP REFER TO AR065 FOR VALID VALUES. 1
FOCUS='OP,Rate,Type'
This field defines the amount as either a flat rate or a charge
per credit hour.
DEFAULT: F Flat rate
AR446 SUBCODE_OP FOCUS='Subcode OP' 5
The subcode associated with a charge transaction for this fee.
AR447 AMOUNT_(RATE)_OP FOCUS='Amount OP' 7
The amount to be charged for this fee. This is either the fixed
(flat) rate or the per hour rate, depending upon the Rate Type.
AR448 AMOUNT_FLAT_RATE_OP FOCUS='Amt Flat,Rate OP' 7
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 675
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 674
SEGMENT 021 OPTIONAL FEES DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR448 AMOUNT_FLAT_RATE_OP (CONT) The amount to be charged to a student if the number of
hours he is registered for is equal to or greater than
Hours Break.
DATE RUN 04/08/03 Auburn University REPORT PAGE 676
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 675
SEGMENT 025 HOUSING RATES CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR501 TERM_HG REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,HG'
Term, including century, for which this rate applies.
#AR5Y0 TERM_HG_YYT FOCUS='Term,HG YYT' 3
Term for which this rate applies.
#AR502 RECORD_TYPE_HG FOCUS='HG,Rec,Typ' 2
Housing Rate record.
DEFAULT: HG
#AR505 RECORD_QUALIFIER_HG FOCUS='HG,Rec,Qual' 8
System-maintained.
DEFAULT: 2
#AR509 RECORD_SEQ_HG FOCUS='HG,Rec,Seq' 1
System-maintained.
#AR510 SEG_CTR_HG FOCUS='HG,Seg,Ctr' 3
The number of detail segments that exist on this record.
#AR512 MAINT_DATE_HG FOCUS='HG Mntdt' 8
System-maintained. The date on which this record was last
updated.
#AR539 SEG_TOTAL_CNT_HG FOCUS='HG,Seg,Tot' 3
Total number of segments in full logical record
(record sequence numbers 0 - 9).
DATE RUN 04/08/03 Auburn University REPORT PAGE 677
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 676
SEGMENT 026 HOUSING RATE DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR540 DORM_HSG REFER TO ACB15 FOR VALID VALUES. 5
FOCUS='Dorm HG'
Code for a dormitory or other type of housing.
AR541 AR OCCUP TYPE FOCUS='Occ,Type' 1 32
Code for a type of occupancy.
VALUES: (BLANK) Normal, or not in dorm
1 Single
2 Double
3 Studio
4 3 & 4 Person Suite
5 5 Person Suite
6 6 Person Suite
7 Apartment
8 Special
C Conference only
F Family
H Handicapped
R Residence Assistant
S Single in double room
T Triple
AR542 SUBCODE_HSG FOCUS='Subcode HG' 5
The subcode to be used for charging the housing amount.
AR543 AMOUNT_HSG FOCUS='Amt Hsg' 7
Amount to be charged to a student living in this dorm
and room type.
DATE RUN 04/08/03 Auburn University REPORT PAGE 678
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 677
SEGMENT 030 BOARD RATES CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR551 TERM_BD REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,BD'
Term, including century, for which this rate applies.
#AR5Y1 TERM_BD_YYT FOCUS='Term,BD,YYT' 3
Term for which this rate applies.
#AR552 RECORD_TYPE_BD FOCUS='BD,Rec,Typ' 2
Board Rate record.
DEFAULT: BD
#AR555 RECORD_QUALIFIER_BD FOCUS='BD,Rec,Qual' 8
System-maintained.
DEFAULT: 2
#AR559 RECORD_SEQ_BD FOCUS='BD,Rec,Seq' 1
System-maintained.
#AR560 SEG_CTR_BD FOCUS='BD,Seg,Ctr' 3
The number of detail segments that exist on this record.
#AR562 MAINT_DATE_BD FOCUS='BD Mntdt' 8
System-maintained. The date on which this record was last
updated.
#AR569 SEG_TOTAL_CNT_BD FOCUS='BD,Seg,Tot' 3
Total number of segments in full logical record
(record sequence numbers 0 - 9).
DATE RUN 04/08/03 Auburn University REPORT PAGE 679
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 678
SEGMENT 031 BOARD RATE DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR580 BOARD_PLAN_BRD REFER TO RT175 FOR VALID VALUES. 1
FOCUS='Brd,Pln'
Code for kind of board plan.
AR581 SUBCODE_BRD FOCUS='Subcd Brd' 5
The subcode associated with charge transactions for this
board plan.
AR582 AMOUNT_BRD FOCUS='Amt Brd' 7
Amount to be charged to a student with this board plan.
DATE RUN 04/08/03 Auburn University REPORT PAGE 680
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 679
SEGMENT 035 DEFERRAL PLAN DEFINI CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR601 TERM_DP REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,DP'
#AR6Y0 TERM_DP_YYT FOCUS='Term,DP,YYT' 3
#AR602 RECORD_TYPE_DP FOCUS='DP,Rec,Typ' 2
Deferral Plan Definition record.
DEFAULT: DP
#AR605 RECORD_QUALIFIER_DP FOCUS='DDP,Rec,Qual' 8
System-maintained.
DEFAULT: 2
#AR609 RECORD_SEQ_DP FOCUS='DP,Rec,Seq' 1
System-maintained.
#AR610 SEG_CTR_DP FOCUS='DDP,Seg,Ctr' 3
The number of detail segments that exist on this record.
#AR612 MAINT_DATE_DP FOCUS='DP Mntdt' 8
System-maintained. The date on which this record was last
updated.
#AR639 SEG_TOTAL_CNT_DP FOCUS='DP,Seg,Tot' 3
Total number of segments in full logical record
(record sequence numbers 0 - 9).
DATE RUN 04/08/03 Auburn University REPORT PAGE 681
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 680
SEGMENT 036 DEFERRAL PLAN DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR640 DEFERRAL_CODE REFER TO RT29D FOR VALID VALUES. 2
FOCUS='Defer,Code'
Code for kind of deferral plan.
AR641 MINIMUM_AMOUNT FOCUS='Min Amt,Deferrable' 7
The minimum amount of deferrable charges required to consider
the student eligible for the deferral plan.
AR642 MAXIMUM_AMOUNT FOCUS='Max Amt,Deferrable' 7
The maximum amount of deferrable charges that can be deferred
under this deferral plan.
AR643 PERCENT_1 FOCUS='Pct 1' 3
The percent of the total deferral due on date 1.
RANGES: 000-100
AR644 DATE_1_DEF FOCUS='Def Dt 1' 8
The due date of the first deferred payment.
AR645 PERCENT_2_DEF FOCUS='Pct 2' 3
The percent of the total deferral due on date 2.
RANGES: 000-100
AR646 DATE_2_DEF FOCUS='Def Dt 2' 8
The due date of the second deferred payment.
AR647 PERCENT_3_DEF FOCUS='Pct 3' 3
The percent of the total deferral due on date 3.
RANGES: 000-100
AR648 DATE_3_DEF FOCUS='Def Dt 3' 8
The due date of the third deferred payment.
AR649 PERCENT_4_DEF FOCUS='Pct 4' 3
The percent of the total deferral due on date 4.
RANGES: 000-100
AR650 DATE_4_DEF FOCUS='Def Dt 4' 8
The due date of the forth deferred payment.
AR651 PERCENT_5_DEF FOCUS='Pct 5' 3
The percent of the total deferral due on date 5.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 682
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 681
SEGMENT 036 DEFERRAL PLAN DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR651 PERCENT_5_DEF (CONT)
RANGES: 000-100
AR652 DATE_5_DEF FOCUS='Def Dt 5' 8
The due date of the fifth deferred payment.
DATE RUN 04/08/03 Auburn University REPORT PAGE 683
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 682
SEGMENT 040 REFUND RATES CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR701 TERM_RF REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,RF'
#AR7Y0 TERM_RF_YYT FOCUS='Term,RF,YYT' 3
#AR702 RECORD_TYPE_RF FOCUS='RF,Rec,Typ' 2
Refund Rates record.
DEFAULT: RF
#AR706 RECORD_RULE_TYPE_RF FOCUS='RF,Rule,Type' 1
RECORD COPY NAME='AR-RULE-TYPE'
Indicates the refund calculation or methodology that uses this
refund schedule entry.
*Change log: 09/14/00 RE: SCT tos SIIBMA01 (SIP206)
*
VALUES: I Institutional Calculation
The following values have been disabled with "*" for the Summer
2000 release of Return of Title IV Funds and remain here only
for historical purposes.
*Change log: 09/14/00 RE: SCT tos SIIBMA01 (SIP206)
*
#S State Calculation
#A Accreditating Agency Calculation
#P ProRata Calculation
#F Federal Calculation
#AR707 RECORD_SORT_TAG_RF 7
DEFAULT: 2
#AR709 RECORD_SEQ_RF FOCUS='RF,REC,Seq' 1
System-maintained.
#AR710 SEG_CTR_RF FOCUS='RF,Seg,Ctr' 3
The number of detail segments that exist on this record.
#AR712 MAINT_DATE_RF FOCUS='RF Mntdt' 8
System-maintained. The date on which this record was last
updated.
#AR739 SEG_TOTAL_CNT_RF FOCUS='RF,Seg,tot' 3
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 684
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 683
SEGMENT 040 REFUND RATES CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR739 SEG_TOTAL_CNT_RF (CONT) Total number of segments in full logical record
(record sequence numbers 0 - 9).
DATE RUN 04/08/03 Auburn University REPORT PAGE 685
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 684
SEGMENT 041 RATE REF DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR740 SUBCODE_REF FOCUS='Subcde Ref' 5
The charge subcode (or group of charge subcodes) that this
refund item will apply to. An '*' may be included as part of
the subcode as follows:
10100 - Undergraduate tuition
101** - All subcodes beginning with 101
AR741 AUTO_CONT_REF FOCUS='Auto,Cont,Ref' 1
This flag identifies the rules that are to be automatically
applied to students who withdraw from the institution.
The student's withdrawal date is used as the effective date
in calculating the refund, unless the tuition override date
(RT29P) on Screen 111 is filled in. The tuition override date
overrides the withdrawal date.
Rules may be continued across additional lines if more than
five refund periods are required.
VALUES: (BLANK) Do not calc; manual refunds only
Y Yes, calc for withdrawn students
C Rule continuation of previous entry
AR742 DAYS_PERIOD_1 FOCUS='Days,Per 1' 3
The number of elapsed days from the start of the term or session
through which the following percent refund is applied. The
Class Begins date on the Term Calendar Screen (CAL) is the date
used as the first day of the term.
Example: Term starts on 09/01.
If first refund period extends through the 10th
day, 09/10 applies to that period but 09/11 applies
to the subsequent refund period.
AR743 PERCENT_PERIOD_1 FOCUS='Pct,Per 1' 3
The rate used to calculate refunds during this period.
RANGES: 000-100
AR744 DAYS_PERIOD_2 FOCUS='Days,Per 2' 3
The number of elapsed days from the start of the term or session
through which the following percent refund is applied. The
Class Begins date on the Term Calendar Screen (CAL) is the date
used as the first day of the term.
DATE RUN 04/08/03 Auburn University REPORT PAGE 686
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 685
SEGMENT 041 RATE REF DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR745 PERCENT_PERIOD_2 REFER TO AR743 FOR VALID VALUES. 3
FOCUS='Pct,Per 2'
AR746 DAYS_PERIOD_3 FOCUS='Days,Per 3' 3
The number of elapsed days from the start of the term or session
through which the following percent refund is applied. The
Class Begins date on the Term Calendar Screen (CAL) is the date
used as the first day of the term.
AR747 PERCENT_PERIOD_3 REFER TO AR743 FOR VALID VALUES. 3
FOCUS='Pct,Per 3'
AR748 DAYS_PERIOD_4 FOCUS='Days,Per 4' 3
The number of elapsed days from the start of the term or session
through which the following percent refund is applied. The
Class Begins date on the Term Calendar Screen (CAL) is the date
used as the first day of the term.
AR749 PERCENT_PERIOD_4 REFER TO AR743 FOR VALID VALUES. 3
FOCUS='Pct,Per 4'
AR750 DAYS_PERIOD_5 FOCUS='Days,Per 5' 3
The number of elapsed days from the start of the term or session
through which the following percent refund is applied. The
Class Begins date on the Term Calendar Screen (CAL) is the date
used as the first day of the term.
AR751 PERCENT_PERIOD_5 REFER TO AR743 FOR VALID VALUES. 3
FOCUS='Pct,Per 5'
AR752 INST_IND FOCUS='INST,IND' 1
RECORD COPY NAME='AR-RF-INST-IND'
Used for Title IV refunding. If you are using the wildcard
feature (one or more asterisks) on this TRF entry, you
can use this field to restrict the entry either to "institutional"
charges only or to "non-institutional" charges only.
Enter an I to restrict the entry to "institutional charge
subcodes whose initial digits match the digits specified in the
Charge Subcode field." Or, enter an N to restrict the entry
to non-institutional charge subcodes.
Important Note: For a given Calc Type, the wildcard entry in the
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 687
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 686
SEGMENT 041 RATE REF DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR752 INST_IND (CONT) Charge Code field must be unique. For example, you cannot make
an entry for Charge Codes of "1****" with an "N" in this field if
you also have an entry of "1****" with an "I" in this field.
Instead, you need to determine which category (institutional or
non-institutional) has the greatest number of subcodes, set up
an entry for the other category under a more specific subcode/wildcard,
and then set up the other entry using the less specific wildcard.
The entries on the TRF must be ordered from most to least specific.
For example, the following combination of entries is correct.
12*** N
1**** I
DEFAULT: (BLANK)
VALUES: (BLANK) Not applicable. Entry pertains to all subcode(s)
that match the entry in the Charge Subcode field.
(default).
I Entry pertains only to those matching subcodes
that are considered institutional charges (on
Screen 403) for the purpose of Title IV refund
calculations.
N Entry pertains only to those matching subcodes
that are defined as non-institutional charges
(on Screen 403) for the purpose of Title IV refund
calculations.
AR753 REFUND_IND FOCUS='Refund,Ind' 1
RECORD COPY NAME='AR-RF-REFUND-IND'
Indicates whether this Calc Type/subcode entry is to be included as
a refundable charge in the calculation of a Title IV refund amount.
DEFAULT: I
VALUES: I Include in Title IV calculation as well as
refund in BR (default).
R Refund in BR, but do not include as a refundable
charge for the calculation of a Title IV refund.
AR754 PERIOD_CALC FOCUS='Period,Calc' 1
RECORD COPY NAME='AR-RF-PERIOD-CALC'
AR755 PERIOD_BASIS FOCUS='Period,Basis' 1
RECORD COPY NAME='AR-RF-PERIOD-BASIS'
AR756 REFUND_SESSION REFER TO RC075 FOR VALID VALUES. 1
FOCUS='Refund,Sess'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 688
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 687
SEGMENT 041 RATE REF DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR756 REFUND_SESSION (CONT) RECORD COPY NAME='AR-RF-SESSION'
Indicates the session of the course for refund.
DATE RUN 04/08/03 Auburn University REPORT PAGE 689
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 688
SEGMENT 045 CONTRACTS, WAIVERS CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR801 TERM_CW REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,CW'
#AR8Y0 TERM_CW_YYT FOCUS='Term,CW,YYT' 3
#AR802 RECORD_TYPE_CW FOCUS='CW,Rec,Typ' 2
Contracts, Waivers, Scholarships, Exemptions
DEFAULT: CW
#AR805 SUBCODE_3RD_PARTY FOCUS='Subcd CW' 5
Identifies this particular Contract or Waiver.
#AR809 RECORD_SEQ_CW FOCUS='CW,Rec,Seq' 1
System-maintained.
#AR810 SEG_CTR_CW FOCUS='CW,Seg,Ctr' 3
The number of detail segments that exist on this record.
#AR812 MAINT_DATE_CW FOCUS='CW Mntdt' 8
System-maintained. The date on which this record was last
updated.
AR830 MAX_AMOUNT_CW FOCUS='Max Amt CW' 7
The maximum amount of all eligible charges on a student's
account for the term that may be offset by this credit.
This represents an overall cap that the credit may not exceed.
If not specified, no limit is assumed.
AR832 RULE_CW FOCUS='CW,Rule' 2
Special rule to be used in computing this credit.
VALUES: (BLANK) None specified
AR834 STATUS_CW FOCUS='CW,Stat' 2
#AR849 SEG_TOTAL_CNT_CW FOCUS='CW,Seg,Tot' 3
Total number of segments in full logical record
(record sequence numbers 0 - 9).
DATE RUN 04/08/03 Auburn University REPORT PAGE 690
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 689
SEGMENT 046 CONTRACTS, WAIVERS D CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR850 CHARGE_CODE_CW FOCUS='CW Chg,Code' 5
The charge subcode (or group of charge subcodes) that this
line item will apply to. An '*' may be included as part of
the subcode as follows:
10100 - Undergraduate tuition
101** - All subcodes beginning with 101
AR855 PERCENT_CW FOCUS='Pct CW' 5
The percent of the charges to be offset by this credit.
If not specified, 100% is assumed.
AR860 AMOUNT_CW FOCUS='Amt CW' 7
The total of all charges in this subcode group that can be
offset by this credit. If not specified, no limit is assumed.
AR865 CHARGE_RULE_CW FOCUS='Chg,Rul,CW' 2
Special rule to be used instead of the percent rule.
Currently, this element is not in use. This field can be
user-defined if code is changed.
VALUES: (BLANK) None specified
DATE RUN 04/08/03 Auburn University REPORT PAGE 691
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 690
SEGMENT 120 REFUND RULES CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR866 TERM_RR REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,RR'
#AR8Y1 TERM_RR_YYT FOCUS='Term,RR,YYT' 3
#AR867 RECORD_TYPE_RR FOCUS='RR,Rec,Typ' 2
Refund Rules record.
DEFAULT: RR
#AR86A RECORD_SORT_TAG_RR 7
DEFAULT: 2
#AR86B RECORD_SEQ_RR FOCUS='RF,REC,Seq' 1
System-maintained.
#AR868 SEG_CTR_RR FOCUS='RR,Seg,Ctr' 3
The number of detail segments that exist on this record.
#AR869 MAINT_DATE_RR FOCUS='RR Mntdt' 8
System-maintained. The date on which this record was last
updated.
#AR870 SEG_TOTAL_CNT_RR FOCUS='RR,Seg,tot' 3
Total number of segments in full logical record
(record sequence numbers 0 - 9).
The following segment (125 - Fund Rules) is no longer used as of
the Summer 2000 release for Return of Title IV Funds. The fields
remain here as they define historical data on file. This data was
maintained on Screen TRR Refund Methodology Rules (now eliminated)
*Change log: 09/14/00 RE: SCT tos SIIBMA01 (SIP206)
* 01/17/01 RE: SCT tos SIIBMB32 (SIP032)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 692
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 691
SEGMENT 125 REFUND RULES DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR871 CALC_TYPE_1 FOCUS='CALC,TYPE,1' 1
RECORD COPY NAME='AR-RR-CALC-TYPE'
A refund schedule that will be available (ie, defined on
Screen TRF) for the specified term.
VALUES: I Institutional
A Accrediting Agency
S State
P Prorata
F Federal
AR872 NON_T4_FLAG_1 FOCUS='NON,T4,Flag,1' 1
RECORD COPY NAME='AR-RR-NON-T4-FLAG'
Indicates whether this is the refund schedule to be used by Tuition
Calculation as your school refund schedule for students who are not
subject to Title IV refunding.
DEFAULT: (BLANK) No.
VALUES: Y Yes, this is the non-Title IV refund schedule.
N No, this is not the refund schedule to be used for
students who are not subject to Title IV refunding
AR873 ADMIN_OPER_1 FOCUS='Admin,Oper,1' 1
RECORD COPY NAME='AR-RR-ADMIN-OPER'
Used if Title IV refunding regulations permit the institution
to retain an administrative "fee" under this Calc Type.
Indicates whether the system is to use the lesser, or the greater,
of the specified percent of the student's total institutional charges
or the specified flat dollar amount as the administrative fee.
VALUES: G Use the greater of the specified flat amount
and the amount associated with the specified
percent.
L Use the lesser of the specified flat amount
and the amount associated with the specified
percent.
AR874 ADMIN_PER_1 FOCUS='Admin,Per,1' 5
RECORD COPY NAME='AR-RR-ADMIN-PER'
Used if Title IV refunding regulations permit the institution to
retain an administrative "fee" under this Calc Type.
The percentage of total institutional charges that the school
is permitted to retain as "non-refundable."
DATE RUN 04/08/03 Auburn University REPORT PAGE 693
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 692
SEGMENT 125 REFUND RULES DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR875 ADMIN_AMT_1 FOCUS='Admin,Amt,1' 6
RECORD COPY NAME='AR-RR-ADMIN-AMT'
Used if Title IV refunding regulations permit the institution to
retain an administrative "fee" under this Calc Type.
The dollar amount of the total institutional charges that can
be retained as "non-refundable" under this Calc Type.
AR876 EXCL_AMT_FL_1 FOCUS='Excl,Amt,Fl,1' 1
RECORD COPY NAME='AR-RR-EXCL-AMT-FL'
Used by the Title IV refund calculation. Indicates whether
the system is to subtract the student's excludable
institutional charge amounts (as entered on Screen 443)
in calculating refundable institutional charges under this
Calc Type.
VALUES: Y Yes
N No
AR877 PER_BASIS_1 FOCUS='Per,Basis,1' 1
RECORD COPY NAME='AR-RR-PER-BASIS'
Indicates whether the Calc Type refund period percents specified
on Screen TRF represent percentages to be retained by the school
or percentages to be refunded to payers.
VALUES: F Percentages to be refunded to payers.
T Percentages to be retained by the school.
AR878 CHG_FL_1 FOCUS='Charge,Flag,1' 1
RECORD COPY NAME='AR-RR-CHG-FL'
Indicates whether Unpaid Institutional Charges are a factor in
the calculation of the Title IV refund amount under this Calc
Type.
DEFAULT: (BLANK)
VALUES: N No, do not subtract unpaid charges (default).
Y Yes, subtract unpaid charges.
AR879 PERIOD_CALC_1 FOCUS='Period,Calc,1' 1
RECORD COPY NAME='AR-RR-PERIOD-CALC'
Indicates the units associated with the refund periods
specified for this Calc Type on Screen TRF.
VALUES: D Elapsed days from Term Class Begin Date.
A Percent of term attended (in weeks).
U Percent of term unattended (in weeks).
DATE RUN 04/08/03 Auburn University REPORT PAGE 694
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 693
SEGMENT 125 REFUND RULES DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR881 CALC_TYPE_2 REFER TO AR871 FOR VALID VALUES. 1
FOCUS='CALC,TYPE,2'
RECORD COPY NAME='AR-RR-CALC-TYPE'
AR882 NON_T4_FLAG_2 REFER TO AR872 FOR VALID VALUES. 1
FOCUS='NON,T4,Flag,2'
RECORD COPY NAME='AR-RR-NON-T4-FLAG'
AR883 ADMIN_OPER_2 REFER TO AR873 FOR VALID VALUES. 1
FOCUS='Admin,Oper,2'
RECORD COPY NAME='AR-RR-ADMIN-OPER'
AR884 ADMIN_PER_2 REFER TO AR874 FOR VALID VALUES. 5
FOCUS='Admin,Per'
RECORD COPY NAME='AR-RR-ADMIN-PER'
AR885 ADMIN_AMT_2 REFER TO AR875 FOR VALID VALUES. 6
FOCUS='Admin,Amt,2'
RECORD COPY NAME='AR-RR-ADMIN-AMT'
AR886 EXCL_AMT_FL_2 REFER TO AR876 FOR VALID VALUES. 1
FOCUS='Excl,Amt,Fl,2'
RECORD COPY NAME='AR-RR-EXCL-AMT-FL'
AR887 PER_BASIS_2 REFER TO AR877 FOR VALID VALUES. 1
FOCUS='Per,Basis,2'
RECORD COPY NAME='AR-RR-PER-BASIS'
AR888 CHG_FL_2 REFER TO AR878 FOR VALID VALUES. 1
FOCUS='Charge,Flag,2'
RECORD COPY NAME='AR-RR-CHG-FL'
AR889 PERIOD_CALC_2 REFER TO AR879 FOR VALID VALUES. 1
FOCUS='Period,Calc,2'
RECORD COPY NAME='AR-RR-PERIOD-CALC'
AR891 CALC_TYPE_3 REFER TO AR871 FOR VALID VALUES. 1
FOCUS='CALC,TYPE,3'
RECORD COPY NAME='AR-RR-CALC-TYPE'
AR892 NON_T4_FLAG_3 REFER TO AR872 FOR VALID VALUES. 1
FOCUS='NON,T4,Flag,3'
RECORD COPY NAME='AR-RR-NON-T4-FLAG'
DATE RUN 04/08/03 Auburn University REPORT PAGE 695
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 694
SEGMENT 125 REFUND RULES DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR893 ADMIN_OPER_3 REFER TO AR873 FOR VALID VALUES. 1
FOCUS='Admin,Oper,3'
RECORD COPY NAME='AR-RR-ADMIN-OPER'
AR894 ADMIN_PER_3 REFER TO AR874 FOR VALID VALUES. 5
FOCUS='Admin,Per,3'
RECORD COPY NAME='AR-RR-ADMIN-PER'
AR895 ADMIN_AMT_3 REFER TO AR875 FOR VALID VALUES. 6
FOCUS='Admin,Amt,3'
RECORD COPY NAME='AR-RR-ADMIN-AMT'
AR896 EXCL_AMT_FL_3 REFER TO AR876 FOR VALID VALUES. 1
FOCUS='Excl,Amt,Fl,3'
RECORD COPY NAME='AR-RR-EXCL-AMT-FL'
AR897 PER_BASIS_3 REFER TO AR877 FOR VALID VALUES. 1
FOCUS='Per,Basis,3'
RECORD COPY NAME='AR-RR-PER-BASIS'
AR898 CHG_FL_3 REFER TO AR878 FOR VALID VALUES. 1
FOCUS='Charge,Flag,3'
RECORD COPY NAME='AR-RR-CHG-FL'
AR899 PERIOD_CALC_3 REFER TO AR879 FOR VALID VALUES. 1
FOCUS='Period,Calc,3'
RECORD COPY NAME='AR-RR-PERIOD-CALC'
AR901 CALC_TYPE_4 REFER TO AR871 FOR VALID VALUES. 1
FOCUS='CALC,TYPE,4'
RECORD COPY NAME='AR-RR-CALC-TYPE'
AR902 NON_T4_FLAG_4 REFER TO AR872 FOR VALID VALUES. 1
FOCUS='NON,T4,Flag,4'
RECORD COPY NAME='AR-RR-NON-T4-FLAG'
AR903 ADMIN_OPER_4 REFER TO AR873 FOR VALID VALUES. 1
FOCUS='Admin,Oper,4'
RECORD COPY NAME='AR-RR-ADMIN-OPER'
AR904 ADMIN_PER_4 REFER TO AR874 FOR VALID VALUES. 5
FOCUS='Admin,Per,4'
RECORD COPY NAME='AR-RR-ADMIN-PER'
DATE RUN 04/08/03 Auburn University REPORT PAGE 696
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 695
SEGMENT 125 REFUND RULES DETAIL CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR905 ADMIN_AMT_4 REFER TO AR875 FOR VALID VALUES. 6
FOCUS='Admin,Amt,4'
RECORD COPY NAME='AR-RR-ADMIN-AMT'
AR906 EXCL_AMT_FL_4 REFER TO AR876 FOR VALID VALUES. 1
FOCUS='Excl,Amt,Fl,4'
RECORD COPY NAME='AR-RR-EXCL-AMT-FL'
AR907 PER_BASIS_4 REFER TO AR877 FOR VALID VALUES. 1
FOCUS='Per,Basis,4'
RECORD COPY NAME='AR-RR-PER-BASIS'
AR908 CHG_FL_4 REFER TO AR878 FOR VALID VALUES. 1
FOCUS='Charge,Flag,4'
RECORD COPY NAME='AR-RR-CHG-FL'
AR909 PERIOD_CALC_4 REFER TO AR879 FOR VALID VALUES. 1
FOCUS='Period,Calc,4'
RECORD COPY NAME='AR-RR-PERIOD-CALC'
DATE RUN 04/08/03 Auburn University REPORT PAGE 697
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 696
SEGMENT 130 SEVIS SCH/PROG CODES CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR920 FILLER 5
#AR921 REC_TYPE_SC FOCUS='SC,Rec,Typ' 2
SEVIS School/Program Code record.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: SC SEVIS School/Program Code record
#AR922 RECORD_SEQ_SC FOCUS='Rec,Seq,SC' 1
System-maintained.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
#AR923 SEG_CTR_SC FOCUS='Seg,Ctr,SC' 3
The number of detail segments that exist on this record.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
#AR924 MAINT_DATE_SC FOCUS='SC Mntdt' 8
System-maintained. The date on which this record was last
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 698
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 697
SEGMENT 131 SEVIS SCH/PROG CODES CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR925 SCHOOL_CODE FOCUS='School,Code' 15
School Code.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AR926 PROGRAM_NBR FOCUS='Program,Nbr' 9
Program Number.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AR927 OFFCR_SIS_USERID_SC FOCUS='SC Officer,SIS,User ID' 4
Officer SIS User ID.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 699
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 698
SEGMENT 140 SEVIS ENGL PROF WAIV CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR930 FILLER 5
#AR931 REC_TYPE_PW FOCUS='PW,Rec,Typ' 2
SEVIS English Proficiency Waivers record.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: PW SEVIS English Proficiency Waivers record
#AR932 RECORD_SEQ_PW FOCUS='Rec,Seq,PW' 1
System-maintained.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
#AR933 SEG_CTR_PW FOCUS='Seg,Ctr,PW' 3
The number of detail segments that exist on this record.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
#AR934 MAINT_DATE_PW FOCUS='PW Mntdt' 8
System-maintained. The date on which this record was last
updated.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 700
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 699
SEGMENT 141 SEVIS ENGL PROF WAIV CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR935 ENG_REQ_WAIV_RSN_CD FOCUS='Engl Req,Waiver,Rsn Code' 2
English Requirement Waiver Reason Code
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AR936 ENG_REQ_WAIV_RSN_RM1 FOCUS='Engl Req,Waiver,Rsn Remarks 1' 60
Line 1 of the English Requirement Waiver Reason Remarks.
AR937 ENG_REQ_WAIV_RSN_RM2 FOCUS='Engl Req,Waiver,Rsn Remarks 2' 60
Line 2 of the English Requirement Waiver Reason Remarks.
AR938 ENG_REQ_WAIV_RSN_RM3 FOCUS='Engl Req,Waiver,Rsn Remarks 3' 60
Line 3 of the English Requirement Waiver Reason Remarks.
AR939 ENG_REQ_WAIV_RSN_RM4 FOCUS='Engl Req,Waiver,Rsn Remarks 4' 60
Line 4 of the English Requirement Waiver Reason Remarks.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AR940 ENG_REQ_WAIV_RSN_RM5 FOCUS='Engl Req,Waiver,Rsn Remarks 5' 60
Line 5 of the English Requirement Waiver Reason Remarks.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 701
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 700
SEGMENT 150 SEVIS INST OFFICERS CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AR950 FILLER 5
#AR951 REC_TYPE_OF FOCUS='OF,Rec,Typ' 2
SEVIS Institution Officers record.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DEFAULT: OF SEVIS Institution Officers record
#AR952 RECORD_SEQ_OF FOCUS='Rec,Seq,OF' 1
System-maintained.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
#AR953 SEG_CTR_OF FOCUS='Seg,Ctr,OF' 3
The number of detail segments that exist on this record.
#AR954 MAINT_DATE_OF FOCUS='OF Mntdt' 8
System-maintained. The date on which this record was last
updated.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 702
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 701
SEGMENT 151 SEVIS INST OFFICERS CALCULATION RULES FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AR955 OFFICER_TITLE FOCUS='Officer,Title' 4
Officer Title
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AR956 OFFICER_NAME FOCUS='Officer,Name' 32
Officer Name.
AR957 OFFICER_SIS_USERID FOCUS='Officer,SIS User ID' 4
Officer SIS User ID.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AR958 OFFICER_SEVIS_USERID FOCUS='Officer,SEVIS User ID' 7
Officer SEVIS User ID.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AR959 OFFICER_ACAD_UNIT FOCUS='Officer,Academic Unit' 2
Officer Academic Unit.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AR960 OFFICER_COLLEGE FOCUS='Officer,College' 2
Officer College.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
AR961 OFFICER_AUTHORITY FOCUS='Officer,Authority' 2
Officer Authority.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIBMD21
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 703
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 702
SEGMENT 010 AUDIT SUMMARY AUDIT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
* Change Log: 01/20/99 CW SCT TOS SIIBM901 (SIP988)
DATA ELEMENTS DESCRIPTION
AUDIT FILE
AU000-AU099 AUDIT SUMMARY SEGMENT
AU100-AU199 AUDIT DETAIL SEGMENT
DATE RUN 04/08/03 Auburn University REPORT PAGE 704
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 703
SEGMENT 010 AUDIT SUMMARY AUDIT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AU005 AWARD_YEAR FOCUS='Awd Yr,AU File' 4 C
AWARD YEAR: FOR EXAMPLE, THE 1982-1983 ACADEMIC YEAR IS THE
1983 AWARD YEAR.
RANGES: 1900-9999
#AU0Y0 AWARD_YEAR_YY FOCUS='Awd Yr,AU File,YY' 2
#AU015 STU_ID FOCUS='Student,Number' 9
STUDENT ID NUMBER: SOCIAL SECURITY NUMBER
RANGES: 000000001-999999999
#AU020 QUERY_AUDIT_DT FOCUS='Date,Creation' 8
DATE CHANGE WAS ENTERED
#AU025 AUDIT_TIME FOCUS='Time,Creation' 8
TIME CHANGE WAS ENTERED
#AU030 CHANGE_TYPE FOCUS='Change,Type,Code' 4
CHANGE TYPE CODE: INDICATES THE TYPE OF DATA BEING CHANGED.
#AU032 BATCH_ID FOCUS='Batch ID' 6
BATCH ID: THE BATCH REFERENCE ID NUMBER FOR BATCH FILE MAINTENANCE
UPDATES.
#AU034 TERMINAL_ID FOCUS='Trmnl ID' 4
TERMINAL ID: THE ID OF THE TERMINAL WHERE THE ON-LINE MAINTENANE
OCCURRED
#AU036 OPERATOR_ID FOCUS='Oper ID' 4
OPERATOR ID: THE LOGON ID OF THE OPERATOR WHO MADE THE ON-LINE
CHANGES
#AU040 BUDGET_EFC_NEW FOCUS='Bdgt/TFC, New' 7
NEW TOTAL INSTITUTIONAL OR PELL GRANT BUDGET VALUE, OR NEW TOTAL FAMILY
CONTRIBUTION AS A RESULT OF THESE CHANGES.
#AU045 BUDGET_EFC_OLD FOCUS='Bdgt/TFC, Old' 7
OLD TOTAL INSTITUTIONAL OR PELL GRANT BUDGET VALUE, OR OLD TOTAL FAMILY
CONTRIBUTION BEFORE THESE CHANGES.
#AU046 FILLER 9
DATE RUN 04/08/03 Auburn University REPORT PAGE 705
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 704
SEGMENT 010 AUDIT SUMMARY AUDIT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AU050 AUDIT_DETAIL_CNTR FOCUS='Detail, Ctr' 3
AUDIT DETAIL SEGMENT COUNTER: NUMBER OF AUDIT DETAIL SEGMENTS.
REPRESENTS THE NUMBER OF ITEMS CHANGED IN A SINGLE UPDATE.
DATE RUN 04/08/03 Auburn University REPORT PAGE 706
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 705
SEGMENT 020 AUDIT DETAIL AUDIT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AU105 DETL_ELEMENT_NUM FOCUS='Detail,Element' 5
DETAIL ELEMENT: DATA ELEMENT # OF ITEM WHICH WAS CHANGED.
#AU107 DETL_ELEMENT_TITLE FOCUS='Detail Elem Title' 20
DETAIL ELEMENT: DATA ELEMENT TITLE OF ITEM WHICH WAS CHANGED.
#AU110 DETL_VALUE_NEW FOCUS='New Value' 8
NEW VALUE OF INDIVIDUAL ITEM BEING CHANGED.
#AU113 DETL_VALUE_NEW_NEG FOCUS='New Value,Negative' 1
#AU115 DETL_VALUE_OLD FOCUS='Old Value' 8
PREVIOUS VALUE OF INDIVIDUAL ITEM BEING CHANGED.
#AU117 DETL_VALUE_OLD_NEG FOCUS='Old Value,Negative' 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 707
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 706
SEGMENT 010 FACULTY ATTRIBUTES FACULTY FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#AY005 FAC_ID FOCUS='Faculty,Number' 9
A unique number which will be used to identify the faculty
member throughout the system. The Social Security Number will be
used in this and all associated systems.
RANGES: 000000001-999999999
AY010 FAC_NAME FOCUS='Faculty Name' 30
FULL, LEGAL NAME.
The name should be coded in Directory Style as follows:
Last Name (special characters and blanks permitted)
Comma
Space
First Name
Space
Middle Name or Initial (1)
Optional:
Space
Middle Name or Initial (2)
Optional:
Comma
Suffix
Names must be entered in this manner. Commas are of
particular importance as they are pivot points for the
routine which reformats names to address style
presentation.
Examples of correctly coded names:
O'Brien, Mary Anne
Tse-Tung, Mao F.
Smith, John Joseph, Jr.
Smith, J J, III
Von Steuben, Baron
Examples of incorrectly coded names:
Smith John Joseph Jr.
(Will print as "Smith John Joseph Jr.")
Smith, John Joseph Jr.
(Will print as 'John Joseph Jr. Smith')
AY013 NAME_SORT FOCUS='Fac Name Sort' 16
DATE RUN 04/08/03 Auburn University REPORT PAGE 708
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 707
SEGMENT 010 FACULTY ATTRIBUTES FACULTY FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AY015 COLLEGE REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Fac,Coll'
A college in which this individual is carried as a faculty
member.
AY016 AY_DEPT REFER TO A 032 FOR VALID VALUES. 4 50
FOCUS='Fac,Dept'
A department in which this individual is carried as a faculty
member.
AY017 FAC_RANK FOCUS='Fac,Rank' 6 20
The academic rank of this individual in the associated
department.
*Change log: 02/26/00 RE: Added Values Req#6777
*
VALUES: (BLANK) Unknown
ASST Assistant Professor
ASSOC Associate Professor
GA Graduate Assistant
INST Instructor
LECT Lecturer
PROF Professor
TA Teaching Assistant
VPROF Visiting Professor
VASSCP Visiting Associate Professor
VASSTP Visiting Assistant Professor
AY018 FAC_STATUS FOCUS='Fac,Stat' 2 30
The current status of the faculty member.
VALUES: (BLANK) Unknown
A1 Active - budgeted
from instructional salary funds for the
purpose of teaching.
A2 Active - faculty on sick leave
but still budgeted from instructional
salary funds.
A3 Active - budgeted 100% non-instructional
salary funds but still carried by the
department as a faculty member.
A4 Active - emeritus faculty
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 708
SEGMENT 010 FACULTY ATTRIBUTES FACULTY FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AY018 FAC_STATUS (CONT)
not budgeted from any part of the system
but carried by department as a member
of the faculty.
B1 Temporary Inactive - leave without pay
C1 Permanent Inactive - terminated employment
C2 Permanent Inactive - retired
C3 Permanent Inactive - deceased
AY025 FAC_COLLEGE_2 REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Fac,Coll 2'
A college in which this individual is carried as a faculty
member.
AY026 FAC_DEPARTMENT_2 REFER TO A 032 FOR VALID VALUES. 4 50
FOCUS='Fac,Dept 2'
A department in which this individual is carried as a faculty
member.
AY027 FAC_RANK_2 REFER TO AY017 FOR VALID VALUES. 6 20
FOCUS='Fac,Rnk 2'
The academic rank of this individual in the associated
department.
AY028 FAC_STATUS_2 REFER TO AY018 FOR VALID VALUES. 2 30
FOCUS='Fac,Stat 2'
The current status of the faculty member.
AY035 FAC_COLLEGE_3 REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Fac,Coll 3'
A college in which this individual is carried as a faculty
member.
AY036 FAC_DEPARTMENT_3 REFER TO A 032 FOR VALID VALUES. 4 50
FOCUS='Fac,Dept 3'
A department in which this individual is carried as a faculty
member.
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TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 709
SEGMENT 010 FACULTY ATTRIBUTES FACULTY FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AY037 FAC_RANK_3 REFER TO AY017 FOR VALID VALUES. 6 20
FOCUS='Fac,Rnk 3'
The academic rank of this individual in the associated
department.
AY040 FAC_STATUS_3 REFER TO AY018 FOR VALID VALUES. 2 30
FOCUS='Fac,Stat 3'
The current status of the faculty member.
AY045 FAC_SEX REFER TO AA011 FOR VALID VALUES. 1
FOCUS='Fac,Sex'
The gender of the faculty member.
AY050 FAC_BIRTH_DT FOCUS='Fac Birth, Date' 6
Month and year employee was born (MMYYYY).
AY055 FAC_CITIZENSHIP REFER TO A 065 FOR VALID VALUES. 2 25
FOCUS='Fac,Ctzn'
Country of which faculty member is a citizen
AY060 FAC_ETHNIC REFER TO AA013 FOR VALID VALUES. 1 35
FOCUS='Fac,Ethnic'
Code to indicate ethnic origin
*Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
AY065 HIGHEST_DEGREE FOCUS='Fac,Deg' 1 20
Highest level degree faculty member has earned
VALUES: 0 None
1 High School Diploma
2 Associate Degree
3 Baccalaureate Degree
4 Masters Degree
5 Doctoral Degree
6 Professional Degree
(JD, LLB, DVM, MD, DDS, etc)
AY070 DEGREE_ORIGIN FOCUS='Fac,Degree,Origin' 7
Code of institution granting highest degree
AY075 SPECIALTY FOCUS='Faculty,Specialty' 7
CIP code which designates a faculty member's degree area
CONTINUED
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 710
SEGMENT 010 FACULTY ATTRIBUTES FACULTY FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AY075 SPECIALTY (CONT) or work experience.
AY080 TENURE FOCUS='Tenure' 1 20
Value to track faculty tenure.
VALUES: (BLANK) Unknown
1 On tenure track (B)
2 Tenured (T)
3 Not Eligible (N)
AY085 FTE FOCUS='Fac,FTE' 3
Percent of time faculty member is budgeted
RANGES: 000-100
#AY090 FTTE FOCUS='Fac,FTTE' 3
Full-time teaching equivalent
Automatic calculation based on sum of teaching assignments
in the Course Term File.
AY100 BUS_ADDR_1 FOCUS='Fac Bus Addr 1' 30
If on campus, DEPARTMENT NAME, otherwise Street.
AY105 BUS_ADDR_2 FOCUS='Fac Bus Addr 2' 25
If on campus, BUILDING and ROOM NUMBER,
otherwise CITY, STATE.
AY110 BUS_ZIP FOCUS='Fac Bus Zip' 9
Zip Code of Business address if applicable,
otherwise "CAMPUS".
AY115 BUS_PHONE_1 FOCUS='Fac Bus Phone 1' 10
Faculty member's business phone
Telephone number, area code, exchange and four-digit
subscriber number. The phone number is stored as a
ten-digit number with no punctuation, e.g.,
7162886900
AY120 BUS_PHONE_2 FOCUS='Fac Bus Phone 2' 10
Second business phone (if applicable)
AY130 HOME_ADDR_1 FOCUS='Fac Home Addr 1' 30
Street address
DATE RUN 04/08/03 Auburn University REPORT PAGE 712
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 711
SEGMENT 010 FACULTY ATTRIBUTES FACULTY FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AY135 HOME_ADDR_2 FOCUS='Fac Home Addr 2' 25
City, State
AY140 HOME_ZIP FOCUS='Fac Home Zip' 9
Zip Code
AY145 HOME_PHONE FOCUS='Fac Home Phone' 10
Faculty member's home phone
AY150 HOME_PHONE_SECUR FOCUS='Fac Home,Phone Security' 1 30
Telephone Security Flag - Designates level of security for
home phone number.
DEFAULT: 1 No Restrictions
VALUES: 1 No Restrictions
2 Do not release to students
3 Do not release to anyone
except Chair, Dean, V.P.
AY160 FISCAL_YR FOCUS='Fac Fiscal, Year' 4 C
The fiscal year to which FTE data applies.
AY162 PIN FOCUS=' PIN' 6
The Personal Identification Number assigned to the faculty member for
use in SCT's IA-PLUS Web options.
AY164 NUM_ATTEMPTS FOCUS='Num Attempts' 1
Number of times a faculty member has tried unsuccessfuly to log on
to the web.
#AY166 ATTEMPT_DT FOCUS='Attempt date' 8
The last date on which an attempt was made to log on to the web.
#AY169 SSN FOCUS='Soc,Sec,Number' 9
Social Security Number.
RANGES: 000000001-999999999
#AY178 CWID FOCUS='Camp,ID,Number' 9
Campus Wide ID Number.
*Change Log: 11/06/02 RE SCT TOS SIIBMD09
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 713
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 712
SEGMENT 010 FACULTY ATTRIBUTES FACULTY FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AY200 FILLER_(IA) FOR FUTURE USE, ELEMENTS AY179 - AY200 13
AY202 FILLER_(USER) FOR FUTURE USE, ELEMENTS AY202 - AY294 33
AY290 DEGREE_TITLE FOCUS='Fac Deg Title' 14
Title of degree.
AY292 NON_TEACH_CNTR FOCUS='Fac,Act,Ctr' 3
Number of Non-teaching Activities segments present.
#AY295 OPER_ID FOCUS='AY Maint, OPID' 4
System-maintained. The ID of the operator who last updated the
record.
#AY299 AY_MNTDT FOCUS='AY Maint,Date' 8
Records date of last update to this record.
System Maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 714
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 713
SEGMENT 020 Non-teaching Activit FACULTY FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
AY300 TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Fac,Act,Term'
The term, including century, in which this activity took place.
AY3Y0 TERM_YYT FOCUS='Fac Act,Term YYT' 3
The term in which this activity took place.
AY305 FAC_ACT_TYPE FOCUS='Fac,Act,Type' 2 20
The type of activity.
VALUES: (BLANK) NOT SPECIFIED
AC Athletic Coach
CC Committee Chair
DC Department Chair
AY310 DESCRIPTION FOCUS='Fac Activity,Description' 30
Description of the activity.
AY315 NON_TEACH_DEPT REFER TO A 032 FOR VALID VALUES. 4 50
FOCUS='Fac,Act,Dept'
Department the activity is associated with.
AY320 FAC_NT_FTE FOCUS='Fac,Act,FTE' 3
The Full-Time Equivalency value associated with this activity.
RANGES: 000-100
AY325 AY_BEGIN_DT FOCUS='Fac Act,Begin Date' 8
Date the activity began. This must be within the specified term.
AY330 AY_END_DT FOCUS='Fac Act,End Date' 8
Date the activity ended. This must be within the specified term.
AY350 FILLER 10
DATE RUN 04/08/03 Auburn University REPORT PAGE 715
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 714
SEGMENT 010 SUBCODE ATTRIBUTES Subcode File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BC005 DELETE_FLAG_SUBCODE FOCUS='Subcd,Del' 1
This element is used to flag a deleted subcode record.
WARNING: Do not delete a subcode that has any activity.
VALUES: (BLANK) Do not delete record
D Delete record
#BC010 SUBCODE FOCUS='Subcode,Number' 5
A five-digit code used to identify a specific type of charge,
payment or financial aid fund transaction. The code must be
greater than 00101.
00101 is reserved for system use in the Balance Forward Purge
process. It is recommended that you reserve 00102 and 00103
for the Balance Forward process during initial conversion to the
Billing/Receivables Application.
RANGES: 00102-99999
BC015 SUBCODE_MNEM FOCUS='Mnemonic,Subcode' 5
A five-character alphanumeric code or abbreviation used to identify
the subcode. It is the password for subcodes used to post
department-specific charges or payments. Password is required to
restrict use of the subcode on the Departmental Charge/Payment
Screen (432).
BC020 SUBCODE_DESC FOCUS='Subcode,Description' 30
Title or description of the charge, payment or financial aid fund.
This description may appear on the statement of account and reports.
BC025 CHRG_PAY_IND FOCUS='Chg/Pay, Ind' 1
Indicator designating whether this is a charge or payment.
VALUES: C Charge
P Payment
BC030 SUBCODE_USER REFER TO A 130 FOR VALID VALUES. 2
FOCUS='User'
Code representing the functional area associated with this subcode.
BC035 SUBCODE_ACCOUNT_1 FOCUS='Account 1' 15
Account number of the financial account to be debited. The account
number is left-justified.
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 715
SEGMENT 010 SUBCODE ATTRIBUTES Subcode File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BC035 SUBCODE_ACCOUNT_1 (CONT)
If you use an unmodified version of the Financial Records System (FRS),
enter a valid 10-digit General or Subsidiary Ledger account number.
SIS edits and validates the account numbers entered in this field
against the account numbers defined in FRS.
If you use another financial system or have modified FRS, a valid
account number up to 15 digits in length may be entered.
For a charge transaction, this is the accounts receivable
account that is debited. If reversing a charge, the D/C
Indicator must be C or the revenue (income) account will be
inflated.
For a payment transaction, this is the cash or expense account
that is debited.
BC038 SUBCODE_SITE_CODE FOCUS='BC Site, Code' 2
Code used to indicate a multi-site institution.
BC040 SUBCODE_ACCOUNT_2 FOCUS='Account 2' 15
Account number of the financial account to be credited. The account
number is left-justified.
If you use an unmodified version of the Financial Records System (FRS),
enter a valid 10-digit General or Subsidiary Ledger account number.
SIS edits and validates the account numbers entered in this field
against the account numbers defined in FRS.
If you use another financial system or have modified FRS, a valid
account number up to 15 digits in length may be entered.
For a charge transaction, this is the income account that is
credited.
For a payment transaction, this is the account that is credited.
This account is credited only if the payment or a portion of the
payment cannot be applied, such as in the case of an overpayment.
During the application of credits, Account 1 (usually Accounts
Receivable) is credited and Account 2 (Unapplied Payments) is
debited.
BC045 SUBCODE_CHRG_CLASS FOCUS='Charge,Class' 3
CONTINUED
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 716
SEGMENT 010 SUBCODE ATTRIBUTES Subcode File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BC045 SUBCODE_CHRG_CLASS (CONT) A code that can be used to control the order in which credits or
payments are applied to charges during the accounting feed.
For subcodes with Subcode Type D (deposit), charge class is required;
the first character of charge class for a deposit must be D.
RANGES: A -ZZZ
BC050 SUBCODE_MEMO FOCUS='Memo,Flag' 1
A flag used to restrict use of the subcode to informational items only.
Memo transactions are not used in any calculations and carry no dollar
amount. A memo item appears once on the statement of account as a
notation.
VALUES: (BLANK) Normal
M Memo item
BC055 BILL_SEQ FOCUS='Bill,Seq' 1
A one-character code designating the order in which transactions
with this subcode should be printed on the bill. The billing cycle
uses this for sorting purposes.
RANGES: 1-9
BC060 AP_FEED_IND FOCUS='AP Feed' 1
A flag indicating that transactions with this subcode will feed
to accounts payable (A/P) to generate a refund check to the
student.
DEFAULT: N
VALUES: Y Refund, generate voucher
Checks will be generated from an A/P
voucher produced during the accounts
payable feed.
N Normal subcode, no refund
BC065 SUBCODE_TYPE FOCUS='Subcode,Type' 1
Code indicating how transactions posted to the subcode are to be
processed.
*Change log: 03/08/00 RE: Added "bbb315" value SIIBMA59(sip163)
*
VALUES: (BLANK) No special usage
The following values are used during tuition
calculation processing to generate charge
transactions.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 718
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 717
SEGMENT 010 SUBCODE ATTRIBUTES Subcode File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BC065 SUBCODE_TYPE (CONT)
I Tuition income clearing account
T Tuition qualified for income tax receipts
N Tuition not qualified for income tax receipts
Q Fees qualified for income tax receipts
F Fees not qualified for income tax receipts
B Board
H Housing
The following values are used during tuition
calculation processing to generate credit
(payment) transactions.
C Contract
S Scholarship
E Exemption
W Waiver
The following value is used to indicate a
deposit. Deposits are not included in the
account balance or current due calculations.
D Deposit
The following value is used to indicate a
subcode controlled by FAM. FAM subcodes may
not be adjusted in BR.
A Financial Aid
The following value is used to indicate
non-student transactions to be reported in
detail on the Contract Account Billing
Statement as produced by the Contract Account
Bill Print Program (BBB315).
3 Non-student Contract Account Transaction
BC070 BC_FUTURE_ITEM FOCUS='Future,Item Flg' 1
This flag indicates whether detail items with this subcode
should be part of the current accounting feed, or wait until
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 719
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DATA ELEMENT DEFINITIONS PAGE 718
SEGMENT 010 SUBCODE ATTRIBUTES Subcode File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BC070 BC_FUTURE_ITEM (CONT) future detail items become current before being fed to
accounting.
DEFAULT: N
VALUES: Y Always feed first phase of accounting
N Accounting feed will not process those
detail items using this subcode until
the item becomes current
BC075 CASH_AUDIT_IND FOCUS='Cash,Flag' 1
For payment subcodes, this flag indicates that transactions
will be treated as cash received when traced in the Cashier
File.
Note: Refer to the Cash Flag installation option
(element AC70H) on Screen BIN, for options on other
transactions that can be traced in the Cashier File.
For charge subcodes, this flag indicates that charges may be
deferred when the student elects the payment deferral plan.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
DEFAULT: N Not cash or deferred charge
VALUES: Y Cash or deferred charge
N Not cash or deferred charge
BC380 CONTRACTOR_ID FOCUS='Contract ID' 9
The ID of the outside agency, who contracted to provide
payments for a student's bills.
BC382 VOUCHER FOCUS='Voucher,Code' 6
Not currently used.
BC383 SUBCODE_AUTO_CHRG FOCUS='Auto Charge,Subcode' 5
When this field is present on a payment subcode, an offsetting
charge will be automatically generated for the subcode entered
in this field.
BC384 ONE_TIME_FEE REFER TO AA121 FOR VALID VALUES. 2
FOCUS='One Time,Fee Code'
When this field is present on a Tuition or Fee charge subcode,
the student will only be charged if this fee code is not yet
present in the list of one time fees recorded in the student's
records.
DATE RUN 04/08/03 Auburn University REPORT PAGE 720
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 719
SEGMENT 010 SUBCODE ATTRIBUTES Subcode File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BC385 SUBCODE_GROUP FOCUS='Subcode,Group' 5
A five digit code under which the monetary values associated with
several different subcodes will be accumulated for billing purposes.
This field may be left blank if no subcode grouping is desired for
the subcode.
RANGES: 00102-99999
BC386 SUBCODE_T4_IND FOCUS='Subcode,T4,Ind' 1
RECORD COPY NAME='BC-SC-T4-IND'
On a charge subcode, indicates whether charges are to be treated as
"institutional" charges per federal guidelines for Title IV purposes.
On a payment subcode, there are no implications as of the Summer 2000
federal guidelines for Title IV.
*Change log: 09/14/00 RE: SCT tos SIIBMA01 (SIP206)
*
DEFAULT: N
VALUES: N No, do not treat subcode transactions as
institutional charges in Title IV calculations.
Y Yes, treat subcode transactions as institutional
charges in Title IV calculations.
BC387 TAX_CODE_1098T FOCUS='Tax,Code,1098T' 1
RECORD COPY NAME='BC-TAX-CD-1098T'
A one-character indicator that identifies which type of
reporting will be indicated for 1098-T tax reporting.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
VALUES: (BLANK) Not reportable
1 Qualified tuition and related expenses
2 Qualified non-reimbursable Federal grants
P Qualified payments
BC388 SPONSOR_BILL_COLUMN FOCUS='Cntrct Acct,Bill Col' 1 09
RECORD COPY NAME='BC-SPONSOR-BILL-COL'
A matrix-style Billing Statement for Contract Accounts (BBB315) will
allow the dollars associated with Billing Subcodes to be accumulated
and displayed in multiple columns. Use this field to specify which
column on the Contract Account Billing Statement to direct the dollars
for this specific Subcode.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 721
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 720
SEGMENT 010 SUBCODE ATTRIBUTES Subcode File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BC388 SPONSOR_BILL_COLUMN (CONT)
Note that only the first 9 characters of the translations for columns
1-9 are used as the column headers on the Billing Statement (BBB315).
You may also wish to right-justify the column headers to appear over
the dollar amounts.
*Change log: 03/08/00 RE: SIIBMA59 (SIP163)
* 04/14/00 RE: Changed Values per Req#6866
*
VALUES: (BLANK) Undefined
1 Tuition
2 Stu Fees
3 Crs Fees
4 Housing
5 Board
6 Books
7 Spec Fees
8 Misc
9 Payments
BC391 FILLER_SCT 30
BC395 FILLER_USER 50
#BC399 BC_MNTDT FOCUS='BC Maint,Date' 8
System-maintained. The date on which this record was last
updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 722
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DATA ELEMENT DEFINITIONS PAGE 721
SEGMENT 010 Billing Detail FINANCIAL DETAIL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#BD610 EXTR_IND REFER TO AA705 FOR VALID VALUES. 1 24
FOCUS='Ext,Ind'
A one-character indicator that identifies the type of account.
If this field is blank then the account is a student account.
#BD615 STU_ID FOCUS='Student,Number' 9
A unique number used to identify the student or other data base
entity throughout the system. The social security number or
social insurance number typically is used.
RANGES: 000000000-999999999
#BD617 TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Fin,Detail,Term'
Term, including century, for which this charge or payment applies.
#BD6Y0 TERM_YYT FOCUS='Fin,Detail,Term,YYT' 3
Term for which this charge or payment applies.
#BD620 SUBCODE REFER TO BC010 FOR VALID VALUES. 5
FOCUS='Subcode'
The subcode number assigned to this charge or payment.
DEFAULT: 00001
#BD630 TRAN_SEQ FOCUS='Seq,Num' 4
Sequence number of this billing detail record.
BD805 TRAN_DT FOCUS='Tran Date' 8
Date detail line item was entered.
#BD810 TRAN_TIME FOCUS='Tran,Time' 4
Time detail line item was entered.
BD820 TRAN_ORIG FOCUS='Tran,Origin' 6
Indication of origin of transaction. May be an operator
ID or counselor ID if entered on-line. In the case of the
Billing and Receivables module, Screens 405, 406 and 437
will place Cashier ID in this field.
If batch or system-generated the following are possible:
Batch ID - ID of the batch. In the case of a batch
generated through the PARS cycle, the ID
would be PAR999 (where 999 is the Julian
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 723
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 722
SEGMENT 010 Billing Detail FINANCIAL DETAIL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BD820 TRAN_ORIG (CONT) date of the PARS run).
AUTDEL - A transaction generated as a result of a
fund having an auto-delete designation.
GENRIC - A transaction generated as a result
of a generic transaction being entered.
*Change log: 06/20/99 RE SCT TOS SIIBMA01 (SIP096)
* 03/08/00 RE SCT TOS SIIBMA59 (SIP163)
*
BD825 TRAN_ACCT_REF FOCUS='Acct,Ref' 6
A user-defined ID for a hard-copy document or reference associated
with this detail item.
BD830 TRAN_AMT FOCUS='Amount' 9
Numeric amount of this item. When entering the amount in real time,
two decimal points are assumed. For example, $10.00 could be
entered as 10 or 10.00.
If you are using Data Collect, be sure to enter the decimal point.
#BD835 TRAN_PAID_DT FOCUS='Paid Date' 8
Date on which either this charge was fully paid or this
payment fully applied.
BD840 TRAN_PAID_AMT FOCUS='Paid,Amount' 9
The amount of the payment received. The amount of change due
will be calculated using this amount and the payment amount.
*Change log: 04/17/01 RE: SCT tos changes SIIBMB77 (SIS077)
*
#BD845 BILL_DT FOCUS='Bill Date' 8
Date this detail item was billed.
#BD850 TRAN_USER REFER TO A 130 FOR VALID VALUES. 2
FOCUS='User,Code'
Code indicating the user associated with this item.
BD855 BD_EFFECTIVE_DATE FOCUS='Effective, Date' 8
Date on which this charge or payment is effective.
BD857 TRAN_MEMO REFER TO BC050 FOR VALID VALUES. 1
FOCUS='Memo,Code'
Code indicating whether this is a memo item; memo items are not
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 724
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 723
SEGMENT 010 Billing Detail FINANCIAL DETAIL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BD857 TRAN_MEMO (CONT) used for calculations or accounting purposes.
#BD860 ACCTNG_FEED FOCUS='Acct,Feed,Flag' 1
This flag indicates whether this transaction has been fed to
the accounting system.
VALUES: (BLANK) Accounting has not been done
2 First phase accounting completed
3 For refunds: check has been written
#BD865 ACCTNG_AMT FOCUS='Accounting,Amount' 9
Amount paid which has been fed to accounting.
BD870 DUE_DT FOCUS='Due Date' 8
Date by which a charge must be paid to avoid penalty.
#BD875 PURGE_AMT FOCUS='Purge,Amount' 9
The amount paid or applied which has been purged.
BD880 TRAN_ACCOUNT_1 FOCUS='Account 1' 15
For a charge transaction, this is the accounts receivable account
that is debited. If reversing a charge, the D/C Indicator must
be C or the revenue (income) account will be inflated.
For a payment transaction, this is the cash or expense account
that is debited.
For course-based tuition charges, this is the cost center of the
organization receiving credit for the tuition income. This field
is populated by tuition calc from information recorded in the
Course Tuition Rates Table (See Screen TCR).
BD890 TRAN_ACCOUNT_2 FOCUS='Account 2' 15
For a charge transaction, this is the income account that is
credited.
For a payment transaction, this is the account that is credited.
This account is credited only if the payment or a portion of the
payment cannot be applied, such as in the case of an overpayment.
Note: During the application of credits, Account 1
(usually Accounts Receivable) is credited and Account 2
(Unapplied Payments) is debited.
DATE RUN 04/08/03 Auburn University REPORT PAGE 725
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 724
SEGMENT 010 Billing Detail FINANCIAL DETAIL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BD894 RECEIPT_NUM FOCUS='Receipt,Number' 5
The number of the receipt associated with this detail item.
BD895 REF_STU_ID FOCUS='Reference, ID' 9
A user-defined ID for a hard-copy document or reference associated
with this detail item.
*Change log: 03/23/00 RE: Changed per sct fix
* 09/14/00 RE: SCT tos SIIBMA01 (SIP206)
*
BD897 BD_FORMAT_CNTL FOCUS='Text,Print,Control' 1
A field that allows you to print the subcode description, text
from the Item Description field (BD960), or both, on the statement
of account.
A system-maintained, non-updateable, value of M displays in this
field if the item is a credit card payment made via the web.
When this field has been set to M, the Text and the Description
(the credit card expiration date and approval code) will print
on the statement of account.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
VALUES: (BLANK) Description and Text
N Description only
T Text only
BD898 TRAN_AP_FEED FOCUS='A/P,Flag' 1
DEFAULT: N
VALUES: Y Refund, generate voucher
Checks will be generated from an A/P
voucher produced during the A/P Accounting
Feed.
N Normal subcode, no refund
P Refund voucher paid
V Refund voucher voided
BD899 TRAN_CHRG_PAY REFER TO BC025 FOR VALID VALUES. 1
FOCUS='Chrg,Pay,Ind'
BD900 ADMIN_CORRECT A field in which the disposition of the record for external bill 1
print is noted to the system.
DEFAULT: (BLANK)
VALUES: (BLANK) (Default) Print this transaction as it appears
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 726
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 725
SEGMENT 010 Billing Detail FINANCIAL DETAIL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BD900 ADMIN_CORRECT (CONT)
on the system database.
Y This transaction is offset by a reversal
transaction; neither this transaction nor its
reversal will appear on printed bills.
BD905 CRED_CARD_NUM FOCUS='Cred,Card,Num' 18
Credit Card Number used when paying through the voice response
option.
*Change Log: 01/20/99 RG SCT TOS SIIBM902 (SIP989)
BD910 FILLER 22
BD932 TX_CD_1098T REFER TO BC387 FOR VALID VALUES. 1
FOCUS='Tax,Code,1098T'
RECORD COPY NAME='BD-TAX-CD-1098T'
A one-character indicator that identifies which type of
reporting will be indicated for tuition and related expenses
for 1098-T tax reporting.
BD933 TX_YEAR_1098T FOCUS='Tax,Year,1098T' 4
RECORD COPY NAME='BD-TAX-YR-1098T'
The tax year used for form 1098-T reporting.
BD934 EXP_AMT_1098T FOCUS='Exp,Amt,1098T' 9
RECORD COPY NAME='BD-EXP-AMT-1098T'
The remaining expense that can be used in 1098T
calculations for a subsequent year. The positive dollar
amount or 0 of the calculation of the eligible expenses
for Calendar Qtr 1 of next Year minus Payments made in
current year. Payments made in a prior year against
expenses for the first three months of a subsequent year
can appear on the prior years' 1098T form. The remainder
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 727
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 726
SEGMENT 010 Billing Detail FINANCIAL DETAIL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BD934 EXP_AMT_1098T (CONT) of the expenses can be tallied for the subsequent
year.
******************************************************************
** **
** SCT FILLER **
** **
** THIS AREA IS RESERVED BY SYSTEMS & COMPUTER TECHNOLOGY **
** FOR FUTURE USE. USERS SHOULD AVOID THIS SPACE, AS **
** IT IS LIKELY TO BE UTILIZED IN FUTURE MAINTENANCE **
** RELEASES. **
** **
** DATA ELEMENT NUMBERS RESERVED: BD935 - BD948 **
** NUMBER OF BYTES RESERVED: 10 **
** FIRST START POSITION: 187 **
** **
******************************************************************
**Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
**
#BD949 TRAN_TEXT_CNTR FOCUS='Txt,Seg,Ctr' 3
Counter of the number of text segments for this detail record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 728
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 727
SEGMENT 020 Text Detail FINANCIAL DETAIL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BD960 TRAN_TEXT FOCUS='Text,Line' 79
Free-form comments or notes about this transaction. This
description can be printed on the statement of account next
to the associated transaction. To suppress printing of this
description, enter N in the Print Control field (BD897).
DATE RUN 04/08/03 Auburn University REPORT PAGE 729
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 728
SEGMENT 010 Income Distribution INCOME DISTRIBUTION FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#BI015 STU_ID FOCUS='Student,Number' 9
Social security number of the student.
#BI017 TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,Income,Dist'
Term, including century, for which this charge or payment applies.
#BI0Y0 TERM_YYT FOCUS='Term,Income,Dist,YYT' 3
Term for which this charge or payment applies.
#BI020 FILLER 79
#BI090 INCOME_DSTR_CNTR FOCUS='Dist,Seg,Ctr' 3
Counter of the number of income distribution segments
that exist on this record.
#BI099 BI_MAINT_DT FOCUS='BI Maint,Date' 8
System-maintained. The date on which this record was last
updated. This is the last date any detail items were added
or changed.
DATE RUN 04/08/03 Auburn University REPORT PAGE 730
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 729
SEGMENT 020 Income Distribution INCOME DISTRIBUTION FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#BI110 DEBIT_ACCOUNT FOCUS='Debit Account' 15
The Debit Account is derived from ACCT 2 of the detail
transaction that was placed in the student's account by
Tuition Calc. Since the Accounting Feed will eventually
credit this account when the student's detail transaction
is processed, this entry will be used to offset that credit
when income is ready for distribution.
#BI115 DEBIT_SUBCODE FOCUS='Debit,Subcode' 5
The subcode of the detail transaction from which the Debit
Account was obtained. This is used for reporting purposes.
#BI120 CREDIT_ACCOUNT FOCUS='Credit Account' 15
The Credit Account is derived from ACCT 1 of the Subcodes
used in the TCR Rate Tables. When income distribution rules
are used by Tuition Calc, one entry is created in this
segment for each income account that is to receive a portion
of the tuition amount from the student's account.
#BI125 CREDIT_SUBCODE FOCUS='Credit,Subcode' 5
The Subcode of the TCR Rate Table entry that was used by
Tuition Calc to derive the Credit Account.
#BI130 INCOME_CALC_AMT FOCUS='Tuition Calc,Amount' 9
The income distribution amount calculated by Tuition Calc.
This is the amount that the Accounting Feed will use to
debit the Debit Account and credit the Credit Account to
distribute income.
#BI140 ACCTING_FEED FOCUS='Accounting,Feed Amount' 9
The actual amount last processed by the Accounting Feed.
If this amount is different than the Tuition Calc amount,
the computed difference will be processed by the Accounting
Feed, and this amount updated if necessary.
#BI150 FILLER 10
DATE RUN 04/08/03 Auburn University REPORT PAGE 731
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 730
SEGMENT 010 Cash CASHIER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#BM005 DELETE_FLAG_CASH FOCUS='Cash,Del,Flg' 1
Not currently used.
#BM010 QUERY_CASH_TRAN_DT FOCUS='Date,Cash' 8
Date on which this financial data was entered in BR.
#BM015 OPER_ID FOCUS='BM OPID' 4
Code indicating the person who signed on to the system.
#BM020 CASHIER_ID FOCUS='Cashier' 4
The ID of the person who entered financial data in BR. The
Voice Response ID is system maintained for credit card
processing.
* VRU - Voice Response Unit
#BM025 CASHIER_SEQ_NUM FOCUS='Seq Num, Cash' 3
System-generated.
RANGES: 000-999
#BM026 FILLER 32
#BM030 CASH_ACTV_CNTR FOCUS='Cash,Seg,Ctr' 3
Counter of the number of cash activity segments that exist
on this record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 732
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 731
SEGMENT 020 Cash Activity CASHIER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#BM050 EXTR_IND REFER TO AA705 FOR VALID VALUES. 1 24
FOCUS='Ext,Ind'
#BM055 STU_ID FOCUS='Student,Number' 9
Nine-digit ID of the person who received the cash entry.
*Change Log: 10/14/02 RE sct tos siibmd09
*
#BM060 SUBCODE FOCUS='Subcode' 5
This payment subcode will always be flagged as a "Cash"
subcode.
#BM065 CASH_TRAN_AMT FOCUS='Amount Cash' 9
The amount of the transaction.
#BM070 CASH_TRAN_TIME FOCUS='Time' 6
The time the transaction was entered into the system.
#BM075 CASH_TRAN_RECEIVED FOCUS='Amount Rcvd' 9
The amount tendered for this transaction.
#BM080 CASH_TRAN_RETURNED FOCUS='Cash Returned' 9
The change returned for this transaction.
#BM085 FILLER 6
DATE RUN 04/08/03 Auburn University REPORT PAGE 733
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 732
SEGMENT 010 Attribute FINANCIAL SUMMARY FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#BS010 EXTR_IND REFER TO AA705 FOR VALID VALUES. 1 24
FOCUS='Ext,Ind'
A one-character indicator that identifies the type of account.
If this field is blank, then the account is a student account.
#BS015 STU_ID FOCUS='Student,Number' 9
Social security number of the student.
RANGES: 000000000-999999999
#BS017 TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,Fin,Summ'
Term, including century, for which this charge or payment applies.
#BS0Y0 TERM_YYT FOCUS='Term,Fin,Summ,YYT' 3
Term for which this charge or payment applies.
#BS020 SUBCODE REFER TO BC010 FOR VALID VALUES. 5
FOCUS='Subcode'
The subcode associated with this charge transaction.
BS022 TRAN_DESC FOCUS='Subcode,Description' 30
Title or description of the charge, payment or financial aid fund.
This description may appear on the statement of account and reports.
BS025 CHRG_PAY_IND REFER TO BC025 FOR VALID VALUES. 1
FOCUS='Chg/Pay,Ind'
BS045 TRAN_CHRG_CLASS REFER TO BC045 FOR VALID VALUES. 3
FOCUS='Charge,Class'
Charge class is a code which can be employed to control the
order in which payments are applied.
BS055 BILLING_SEQ FOCUS='Bill,Seq' 1
A one-character field used to designate where this subcode
should be printed on the bill. The billing cycle will use
this field in sorting.
BS060 AP_FEED_IND REFER TO BC060 FOR VALID VALUES. 1
FOCUS='AP Feed'
BS065 BILL_TYPE REFER TO BC065 FOR VALID VALUES. 1
FOCUS='Subcode,Type'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 734
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 733
SEGMENT 010 Attribute FINANCIAL SUMMARY FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BS065 BILL_TYPE (CONT) Indicates whether detail items with this subcode should be
used and adjusted by the tuition calculation module.
BS070 FUTURE_ITEM_IND REFER TO BC070 FOR VALID VALUES. 1
FOCUS='Future,Item,FFlag'
DEFAULT: N
BS075 CASH_AUDIT_IND REFER TO BC075 FOR VALID VALUES. 1
FOCUS='Cash,Deferred,Flag'
DEFAULT: N Not cash or deferred charge
#BS080 PREV_CALC_AMT FOCUS='Previous,Calc Amt' 9
The amount for this detail item that was calculated in the last
tuition calculation run.
BS085 TOT_AMT_DETL FOCUS='Total Amt' 9
The total amount of all detail transactions on this record
that were calculated.
BS086 LAST_DETL FOCUS='Next,Detail' 4
#BS087 INST_CHG_FLAG FOCUS='Inst,Chg,Flag' 1
RECORD COPY NAME='BS-INST-CHG-FLAG'
On a charge subcode, indicates whether charges are to be
treated as "institutional" charges per federal guidelines
for Title IV refund calculations.
On a payment subcode, indicates whether payments are to be
treated as "aid paid" per federal guidelines for Title IV
refund calculations.
DEFAULT: N
VALUES: N No, not an institutional charge/aid payment
(default)
Y Yes, this is an institutional charge/aid payment
BS089 T4_REFUND_PCT FOCUS='T4,Refund,Pct' 3
RECORD COPY NAME='BS-T4-REFUND-PCT'
This field is populated by the Tuition Calc Title IV refund
calculation and "frozen" thereafter.
It is the refund percentage that was used to calculate the
adjusted charge, per the TRF refund schedule for the selected
Calc Type.
DATE RUN 04/08/03 Auburn University REPORT PAGE 735
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 734
SEGMENT 010 Attribute FINANCIAL SUMMARY FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
BS090 T4_ORIG_AMT FOCUS='T4,Orig,Amt' 9
RECORD COPY NAME='BS-T4-ORIG-AMT'
This field is populated by the Tuition Calc Title IV refund
calculation and "frozen" thereafter.
The dollar amount of the subcode transaction on the student's
account at the time the Title IV refund calculation was performed.
BS091 T4_EXCLUDE_AMT FOCUS='T4,Exclude,Amt' 9
RECORD COPY NAME='BS-T4-EXCLUD-AMT'
The field pertains only to an institutional charge (subcode
Title IV Refund Indicator = Y). The dollar amount of this
institutional charge that is non-refundable under the refund
methodologies that have the Exclude Amounts field set to Y
on Screen TRR.
Per Title IV refunding regulations, non-refundable amounts may
reflect the documented cost of unreturnable equipment, or of
returnable equipment that the student did not return within
the regulatory time frame.
BS092 T4_ADJST_AMT FOCUS='T4,Adjst,Amt' 9
RECORD COPY NAME='BS-T4-ADJST-AMT'
Populated only if a Tuition Calc Title IV refund calc was
performed for the student. This is the adjusted charge
that was computed by the selected refund methodology and
posted to the student's BR account.
#BS094 FILLER 45
#BS095 CONTRACT_CNTR FOCUS='Contract, Ctr' 3
System-maintained. The number of contract segments that
exist on this record.
#BS099 BS_MNTDT FOCUS='BS Maint,Date' 8
System-maintained. The date on which this record was last
updated. This is the last date any detail items were added
or changed.
DATE RUN 04/08/03 Auburn University REPORT PAGE 736
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 735
SEGMENT 020 Contract Distributio FINANCIAL SUMMARY FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#BS110 CONTRACT_SUBCODE FOCUS='Contract,Subcode' 5
The subcode associated with a specific contract.
#BS112 CONTRACTOR_ID FOCUS='Contract,Number' 9
The ID of the outside agency, who contracted to provide
payments for a student's bills.
#BS115 CONTRACT_CALC_AMT FOCUS='Contract,Amount,Calc' 9
The amount for this detail item that was calculated in the last
tuition calculation run.
#BS120 CONTRACT_AMT FOCUS='Contract,Amount' 9
The sum total of this contract's contribution to this student's
account.
BS190 FILLER Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87 11
DATE RUN 04/08/03 Auburn University REPORT PAGE 737
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 736
SEGMENT 010 PLAN DEFINITION STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#DP005 STU_ID FOCUS='Student,Number' 9
The 9-digit ID number of the student filing this plan.
#DP010 DEGREE_PLAN_NAME FOCUS='Degree Plan Title' 17
The name associated with a particular set of degree
requirements. The selected plan will include the degree
requirements used for an audit, unless the plan is
overridden by a custom degree plan. (Refer to DP047
for more information about custom degree programs.)
*Change log: 10/20/99 RE SCT TOS SIIBMA01 (SIP096)
*
#DP01A RECTYPE FOCUS='Rectype' 3
The three-digit number that identifies the record type.
If the record type is 010, this record contains the Plan Attributes,
Plan Courses and Plan Course Exceptions Segments. If the record type
is 040, this record contains the Plan Requirement Exceptions, Plan
Comments and Graduate Committee Segments.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP011 DEGREE_CATALOG REFER TO AA660 FOR VALID VALUES. 5 C
FOCUS='Catalog,Year'
A five position code that specifies the catalog to be used
for auditing this degree plan. The value you enter here
ties all degree plan information to that catalog.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP0Y0 DEGREE_CATALOG_YYT FOCUS='Catalog,Year,YYT' 3
A three-digit code that specifies the catalog year to be used
for auditing this degree plan.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP012 ADVISOR_ID FOCUS='Advisor ID' 9
The 9-digit ID number of the student's advisor.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP013 STU_NAME_SORT FOCUS='Name Sort' 16
A system-maintained field, which contains an alternate
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 738
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 737
SEGMENT 010 PLAN DEFINITION STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#DP013 STU_NAME_SORT (CONT) index key.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP015 DEGREE_PLAN_TITLE FOCUS='Plan Title' 60
Optional text that provides greater detail about a degree
plan. This text specifies the requirements to which this
degree plan applies.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP016 DEGREE_PLAN_TYPE FOCUS='Plan,Type' 1
A one-character optional field used to specify how the
degree plan is to be used.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
VALUES: (BLANK) Optional plan
Used for advising purposes only.
The student must complete all degree
requirements, but need not complete
all courses in the degree plan.
R Required plan
The student must complete all courses
in the degree plan as well as all
degree requirements.
I Ignore the course plan from screen 652.
#DP017 DEGREE_PLAN_STATUS FOCUS='Plan,Status' 1
For required plans, a one-character, system-maintained
field that shows the status of all course work included
in the student's degree plan.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) The courses in the plan are not
required or audited.
C All courses in the plan have been
completed.
I All courses in the plan have not been
completed.
DATE RUN 04/08/03 Auburn University REPORT PAGE 739
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 738
SEGMENT 010 PLAN DEFINITION STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#DP018 AUDIT_DT FOCUS='Last Audit, Date' 8
The date on which this plan was last audited, or used to
audit a student's degree progress.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP019 AUDIT_STATUS FOCUS='Last Audit,Status' 1
The results of the last audit.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Degree requirements have not been met.
C Degree requirements have been met.
I Degree requirements will be met upon
completion of course work in progress.
P Degree requirements will be met upon
completion of course work planned.
#DP020 HRS_RQRD_1 FOCUS='Hours,Required 1' 6
The minimum number of credit hours required for this GPA.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP021 HRS_APPL_1 FOCUS='Hours,Applied 1' 6
The number of credit hours applied to the calculation of
this GPA.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP022 HRS_REJ_1 FOCUS='Hours,Rejected 1' 6
The number of credit hours rejected by the audit for this GPA.
Credit hours are rejected if the system cannot find a match
between the course work and existing requirements.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP023 GPA_1 FOCUS='GPA 1' 6
The student's current GPA for this requirement.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 740
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 739
SEGMENT 010 PLAN DEFINITION STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#DP024 GPA_VAR_1 FOCUS='GPA,Var 1' 3
A system-calculated numerical value that indicates
the variance in quality points between the student's
actual GPA and the minimum GPA needed to fulfill the
requirement. This variance is expressed as +N (above
the minimum GPA) or -N (below the minimum GPA).
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP025 HRS_RQRD_2 FOCUS='Hours,Required 2' 6
The minimum number of credit hours required for this GPA.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP026 HRS_APPL_2 FOCUS='Hours,Applied 2' 6
The number of credit hours applied to the calculation
of this GPA.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP027 HRS_REJ_2 FOCUS='Hours,Rejected 2' 6
The number of credit hours rejected by the audit
for this GPA. Credit hours are rejected if the system
cannot find a match between the course work and existing
requirements.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP028 GPA_2 FOCUS='GPA 2' 6
The student's current GPA for this requirement.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP029 GPA_VAR_2 FOCUS='GPA,Var 2' 3
A system-calculated numerical value that indicates
the variance in quality points between the student's
actual GPA and the minimum GPA needed to fulfill the
requirement. This variance is expressed as +N (above
the minimum GPA) or -N (below the minimum GPA).
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP030 HRS_RQRD_3 FOCUS='Hours,Required 3' 6
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 741
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 740
SEGMENT 010 PLAN DEFINITION STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#DP030 HRS_RQRD_3 (CONT) The minimum number of credit hours required for this GPA.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP031 HRS_APPL_3 FOCUS='Hours,Applied 3' 6
The number of credit hours applied to the calculation
of this GPA.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP032 HRS_REJ_3 FOCUS='Hours,Rejected 3' 6
The number of credit hours rejected by the audit
for this GPA. Credit hours are rejected if the system
cannot find a match between the course work and
existing requirements.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP033 GPA_3 FOCUS='GPA 3' 6
The student's current GPA for this requirement.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP034 GPA_VAR_3 FOCUS='GPA,Var 3' 3
A system-calculated numerical value that indicates
the variance in quality points between the student's
actual GPA and the minimum GPA needed to fulfill the
requirement. This variance is expressed as +N (above
the minimum GPA) or -N (below the minimum GPA).
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP035 HRS_RQRD_4 FOCUS='Hours,Required 4' 6
The minimum number of credit hours required for this GPA.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP036 HRS_APPL_4 FOCUS='Hours,Applied 4' 6
The number of credit hours applied to the calculation
of this GPA.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 742
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 741
SEGMENT 010 PLAN DEFINITION STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#DP037 HRS_REJ_4 FOCUS='Hours,Rejected 4' 6
The number of credit hours rejected by the audit for this GPA.
Credit hours are rejected if the system cannot find a match
between the course work and existing requirements.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP038 GPA_4 FOCUS='GPA 4' 6
The student's current GPA for this requirement.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#DP039 GPA_VAR_4 FOCUS='GPA,Var 4' 3
A system-calculated numerical value that indicates the
variance in quality points between the student's
actual GPA and the minimum GPA needed to fulfill the
requirement. This variance is expressed as +N (above
the minimum GPA) or -N (below the minimum GPA).
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP047 CUSTOM_RQMNT FOCUS='Custom Degree,Requirements' 17
A customized version of a student's degree plan. This
version may be used whenever a student has made a non-
standard contract with the institution or needs a special
version of a degree plan. When the system encounters a
custom degree plan, it overrides the name of the academic
program under which the student is currently registered.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP051 REGIS_RQRD_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Reg,Rqrd,Term'
An academic term, including century, for which a student is required
to register.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP0Y1 REGIS_RQRD_TERM_YYT FOCUS='Reg,Rqrd,Term,YYT' 3
An academic term for which a student is required to register.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 743
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 742
SEGMENT 010 PLAN DEFINITION STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP052 REGIS_WARN_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Warn,Ltr,Term'
The academic term, including century, in which a registration-required
warning letter was sent.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP0Y2 REGIS_WARN_TERM_YYT FOCUS='Warn,Ltr,Term,YYT' 3
The academic term in which a registration-required
warning letter was sent.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP053 REGIS_FRST_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='First,Term,Reg'
The academic term, including century, in which the student first
registered under this degree plan. An entry made here overrides
the actual term group in which the student was first active in
this career level.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP0Y3 REGIS_FRST_TERM_YYT FOCUS='First,Term,Reg,YYT' 3
The academic term in which the student first registered
under this degree plan.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP054 REGIS_LAST_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Last,Term,Reg'
The academic term, including century in which the student last
registered under this degree plan. An entry made here overrides the
actual term in which the student was last active in this career level.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87 level.
* level.
DP0Y4 REGIS_LAST_TERM_YYT FOCUS='Last,Term,Reg,YYT' 3
The academic term in which the student last registered under
this degree plan.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP057 RESEARCH_PROP FOCUS='Research,Proposal' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 744
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 743
SEGMENT 010 PLAN DEFINITION STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP057 RESEARCH_PROP (CONT) A one-character field that indicates whether or not the
student has submitted a research proposal.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) No (No proposal submitted)
Y Yes (Proposal submitted)
DP058 RESD_RQRD FOCUS='Resid,Rqrd' 1
A one-character field that indicates whether or not graduate
residency is required.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) No (Residency not required)
Y Yes (Residency required)
DP060 PRELIM_EXAM_DT_1 FOCUS='Prelim,Date 1' 8
The date on which the student took the preliminary examination.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP061 PRELIM_RESULT_1 FOCUS='Prelim,Results 1' 1
The results of the student's preliminary examination.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) No examination results entered.
P Passed, requirement $PRELIM completed.
F Failed.
DP062 PRELIM_EXAM_DT_2 FOCUS='Prelim,Date 2' 8
The date on which the student took the preliminary examination.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP063 PRELIM_RESULT_2 REFER TO DP061 FOR VALID VALUES. 1
FOCUS='Prelim,Results 2'
The results of the student's preliminary examination.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP064 PRELIM_EXAM_DT_3 FOCUS='Prelim,Date 3' 8
The date on which the student took the preliminary examination.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 745
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 744
SEGMENT 010 PLAN DEFINITION STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP065 PRELIM_RESULT_3 REFER TO DP061 FOR VALID VALUES. 1
FOCUS='Prelim,Results 3'
The results of the student's preliminary examination.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP066 PRELIM_EXTEND_DT FOCUS='Prelim,Extend,Date 1' 8
The date to which the preliminary examination was extended.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP067 FINAL_ORAL_DT FOCUS='Final,Oral Date 1' 8
The date of the student's final oral examination.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP068 FINAL_ORAL_RSLT FOCUS='Final,Oral,Result 1' 1
The results of the student's oral examination.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) No results entered.
P Passed.
F Failed.
DP069 FINAL_ORAL_DT_2 FOCUS='Final,Oral Date 2' 8
The date of the student's final oral examination.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP070 FINAL_ORAL_RSLT_2 FOCUS='Final,Oral,Result 2' 1
The results of the student's oral examination.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) No results entered.
P Passed.
F Failed.
DP072 THESIS_SUBMIT_DT FOCUS='Thesis,Submit,Date' 8
The date on which the student's thesis or dissertation
was submitted.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 746
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 745
SEGMENT 010 PLAN DEFINITION STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP073 THESIS_CLR_DT FOCUS='Thesis,Cleared,Date' 8
The date on which the student's thesis or dissertation was
cleared by the thesis clerk. Once a date is entered in this
field, the student will have met the requirements of the
pseudo course $THESIS.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP075 THESIS_TITLE_1 FOCUS='Thesis Title 1' 79
Line 1 of the thesis or dissertation title.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP076 THESIS_TITLE_2 FOCUS='Thesis Title 2' 79
Line 2 of the thesis or dissertation title.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP077 THESIS_TITLE_3 FOCUS='Thesis Title 3' 79
Line 3 of the thesis or dissertation title.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP078 CANDIDACY_DT FOCUS='Adm for,Candidacy,Date' 8
The date that the student was admitted into candidacy
for a degree. Once a date is entered in this field, the
student will have met the requirements for the pseudo
course $ADMCAN.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP079 DEGREE_PLAN_DT FOCUS='Date,Deg,Plan' 8
The date that the student's degree paln was filed.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP080 COMMITTEE_APRV FOCUS='Comm,Approval' 1
This element is for future use.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP082 LANG_RQMNT LNGRQ FOCUS='Lang,Rqmt' 1
This element is for future use.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 747
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 746
SEGMENT 010 PLAN DEFINITION STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP082 LANG_RQMNT (CONT) *Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP083 DEGREE_PROGRAM_2 FOCUS='Degree Program 2' 17
This element is for future use.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP084 CATALOG_2 REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Catalog 2'
This element is for future use.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP0Y5 CATALOG_2_YYT FOCUS='Catalog 2,YYT' 3
This element is for future use.
******************************************************************
** **
** SCT FILLER
**
** THIS AREA IS RESERVED FOR SCT FOR FUTURE USE.
** USERS SHOULD AVOID THIS SPACE, AS IT IS LIKELY TO BE
** UTILIZED IN FUTURE MAINTENANCE RELEASES.
** **
** DATA ELEMENT NUMBERS RESERVED: DP085 - DP09G **
** NUMBER OF BYTES RESERVED: 10 **
** FIRST START POSITION: 555 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** THIS AREA IS RESERVED FOR THE USER FOR DEFINITION **
** OF INSTITUTION-SPECIFIC DATA ELEMENTS. **
** **
** DATA ELEMENT NUMBERS AVAILABLE: DP00F - DP091 **
** NUMBER OF BYTES AVAILABLE: 20 **
** FIRST START POSITION: 565 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 748
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 747
SEGMENT 010 PLAN DEFINITION STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP092 OPER_ID FOCUS='OPID' 4
The ID Number of the current user.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP093 TERMINAL_ID FOCUS='Trmnl ID' 4
The port of the terminal at which the current user is logged on.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP094 PLAN_CRS_CNTR FOCUS='Crs,Plan,Ctr' 3
A system-maintained field that counts the number of course plan
entries currently stored in the system.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP095 CRS_EXCEPT_CNTR FOCUS='Except,Ctr' 3
A system-maintained field that counts the number of exception
entries currently stored in the system.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP096 RQMNT_EXCEPT_CNTR FOCUS='Reqmt,Ctr' 3
A system-maintained field that counts the number of requirement
entries currently stored in the system.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP097 NOTES_CNTR FOCUS='Notaion, Ctr' 3
A system-maintained field taht counts the number of advisor
notation entries currently stored in the system.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP098 COMMITTEE_CNTR FOCUS='Grad,Comm,Ctr' 3
A system-maintained field that counts the number of graduate
committee member entries currently stored in the system.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP099 DP_MNTDT FOCUS='DP Maint,Date' 8
The date on which this plan was last updated.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 749
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 748
SEGMENT 010 PLAN DEFINITION STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP099 DP_MNTDT (CONT) *
DATE RUN 04/08/03 Auburn University REPORT PAGE 750
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 749
SEGMENT 020 COURSE PLAN STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP105 TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,Code'
A five position code identifying the academic term, including century,
in which a specified course is to be taken.
DP1Y0 TERM_YYT FOCUS='Term,Code,YYT' 3
A three-digit code identifying the academic term in which
a specified course is to be taken.
DP110 CRS_ID FOCUS='Course ID' 11
The ID number of the course to be taken. The first four
characters specify the subject (for example, ENGL or MATH);
The last three or four digits specify the course number
(for example, 110 or 300).
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP115 PLAN_CREDIT_HRS FOCUS='Hours' 5
A four-character field that specifies the number of credit
hours for which the student is to register. This entry applies
only to variable credit courses (such as independent study
courses). For fixed-credit courses, credit hours are posted
automatically by the system.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP120 CRS_CODE FOCUS='Course,Code' 1
An optional field taht specifies the way in which the course
is to be used in the audit process.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
VALUES: (BLANK) Recommended course
A course that is recommended by the
student's advisor as part of a degree
plan, but not required for completion
of that plan. The course will be included
in the audit until the student registers
for the planned term. If the student
does not register for the recommended
course, the course will be dropped from
the degree plan and will not be included
in future audits.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 751
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 750
SEGMENT 020 COURSE PLAN STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP120 CRS_CODE (CONT)
R Required course
A course required for completion of the
degree plan. The course will be included
in the audit, and must be completed in
addition to all other degree requirements.
D Deficiency requirement
A course required for competency in one
or more skill areas in which the student
is deficient.
S Student selection
A course selected by the student.
courses in this category are treated by
the system in the same manner as
recommended courses.
DP125 DP_CR_SUBTITLE FOCUS='Subtitle,Code' 2
The name of the course subtitle, if any.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP130 OPTION_CODE FOCUS='Option,Code' 2
A two-character code identifying courses that may be used
to satisfy requirements within an option code restriction.
Option codes are described in element DR027.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) None
DE Directed elective
MN Minor course selection
2N Second minor course selection
MJ Major course selection
2J Second major course selection
GR Approved graduate course
DP135 DP_CR_OCCUR FOCUS='Occurrence' 1
A one-character field that specifies which occurrence of a
course will be used to satisfy the degree requirement
definition, if the student has taken the course more than
once. Occurrences are listed in chronological order,
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 752
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 751
SEGMENT 020 COURSE PLAN STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP135 DP_CR_OCCUR (CONT) starting with the earliest.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
* 08/22/02 RE SCT TOS SIIBMC87 (SIS087)
*
VALUES: (BLANK) Use the first occurrence
2 Use the second occurrence
3 Use the third occurrence
4 Use the fourth occurrence
5 Use the fifth occurrence
6 Use the sixth occurrence
7 Use the seventh occurrence
8 Use the eighth occurrence
9 Use the ninth occurrence
L Use the last occurrence
DP140 DP_CR_RQMT FOCUS='Pointer Rqmt' 17
The degree requirement to satisfy with the course (DP110).
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 753
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 752
SEGMENT 030 COURSE EXCEPTIONS STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP201 CRS_RQRD FOCUS='Course,Required' 8
The eight-digit ID number of the required course for which an
exception will apply.
DP205 EX_CREDIT_HRS FOCUS='Course,Hours' 5
A five-digit field that specifies the number of credit hours
to which this exception will apply.
DP207 CRS_EXCEPT_TYPE FOCUS='Except,Type' 2
An optional field that specifies how the exception applies in
the degree audit process.
VALUES: S Substitution
The substituted course fulfills the
requirements of the course it is replacing.
ST Substitution of transfer credit
A course or block of credit being transferred
from another institution may be used to
fulfill the requirement.
WC Waive course requirement
The course requirement will be considered
met. The system includes the credit
hours for the waived course toward
the total number of credit hours needed
to meet the requirement. The student
must still complete the total number of
credit hours specified for the degree in
an overall hours requirement.
CP Completed pseudo course requirement
The pseudo course will be considered
completed. Credit hours may be entered,
but will be used only to meet specific
pseudo course requirements and not any
other credit hour requirements.
DP211 SUBSTITUTION FOCUS='Substitution' 8
The eight-digit ID number of the course that is replacing the
required course.
DP221 APPROVAL_ID_CRS_EX FOCUS='Approved by' 9
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 754
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 753
SEGMENT 030 COURSE EXCEPTIONS STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP221 APPROVAL_ID_CRS_EX (CONT) The nine-digit ID number of the advisor approving the exception.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP223 EX_APPROVAL_DT FOCUS='Approval,Date' 8
The date the exception was approved. If you leave this field
blank, the system automatically inserts the current date.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP225 CRS_EXCEPT_RSN FOCUS='Reason,Code' 2
A two-digit code that identifies the reason for the course
exception. Additional notes concerning the exception may
be entered in screen 656, advisor notations.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) No reason given.
AD Advisor discretion.
NT See advisor notations.
DP230 OCCURRENCE FOCUS='Occurrence' 1
A one-character field that specifies which occurrence of a course
exception will be used to satisfy the degree requirement
definition, if the course was taken more than once. Occurrences
are listed in chronological order, starting with the earliest.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
VALUES: (BLANK) Use the first occurrence
2 Use the second occurrence
3 Use the third occurrence
4 Use the fourth occurrence
5 Use the fifth occurrence
6 Use the sixth occurrence
7 Use the seventh occurrence
8 Use the eighth occurrence
9 Use the ninth occurrence
L Use the last occurrence
DATE RUN 04/08/03 Auburn University REPORT PAGE 755
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 754
SEGMENT 040 REQUIREMENT EXCEPTIO STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP301 REQUIREMENT FOCUS='Requirement' 17
The name of the requirement for which an exception applies.
The name may be up to 17 characters.
DP305 RQMNT_TYPE FOCUS='Rqmnt,Type' 1
A one-digit code that specifies the type of requirement
exception being made.
VALUES: A Add requirement for graduation.
W Waive requirement for graduation.
M Modify requirement quantities.
DP315 APPROVAL_ID_REQ_EX FOCUS='Approved by' 9
The 9-digit ID number of the advisor approving the
requirement exception.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP320 RQMT_APPROVAL_DT FOCUS='Approval Date' 8
The date on which the requirement exception was approved.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP325 RQMNT_EXCEPT_RSN REFER TO DP225 FOR VALID VALUES. 2
FOCUS='Reason,Code'
A two-character code that specifies the reason for the
requirement exception.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP335 CRS_MIN_ADJ FOCUS='Course,Min Adj' 2
The signed amount by which the requirement is to be modified.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP345 RQMNT_HRS_MIN_ADJ FOCUS='Minimum,Hours Adj' 5
The signed amount by which the requirement is to be modified.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP355 RQMNT_HRS_MAX_ADJ FOCUS='Maximum,Hours Adj' 5
The signed amount by which the requirement is to be modified.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 756
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 755
SEGMENT 040 REQUIREMENT EXCEPTIO STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP355 RQMNT_HRS_MAX_ADJ (CONT) *
DP360 SUBSTITUTION_RQMT FOCUS='Substitution Rqmt' 17
The name of the requirement to substitute for DP301 in the degree
program. The name may be up to 17 characters.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 757
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 756
SEGMENT 050 ADVISOR NOTATIONS STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP410 DP_ENTRY_DT FOCUS='Entry,Date' 8
The date the notation was entered in the student's degree plan.
DP415 DEPARTMENT REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept'
The department of the advisor entering the notation.
DP420 OPERID FOCUS='Operator' 4
The four-digit operator ID number of the current user.
DP425 ADV_NOTE_TYPE FOCUS='Note,Type' 1
The privacy restrictions associated with this notation.
*Change Log: 01/20/99 RG SCT TOS SIIBM902 (SIP989)
VALUES: (BLANK) Public display, public update
The notation may be viewed and updated
by anyone with access to this screen.
O Public display, operator update
The notation may be viewed by anyone
with access to this screen, but may be
updated only by the person who originally
entered it.
X Private display, operator update
The notation may be viewed and updated only
by the person who originally entered it.
DP405 ADV_NOTE_TEXT_1 FOCUS='Text Part 1' 50
Line 1 of the area for entering an advisor notation of
up to 50 characters.
DP407 ADV_NOTE_TEXT_2 FOCUS='Text Part 2' 50
Line 2 of the area for entering an advisor notation of
up to 50 characters.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 758
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 757
SEGMENT 060 COMMITTEE MEMBERS STUDENT DEGREE PLAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DP505 COMM_MEMB_ID FOCUS='Committee,Member ID' 9
The ID of the graduate committee member.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
DP507 COMM_MEMB_TYPE FOCUS='Comm,Member,Type' 3
A code that identifies the status of the graduate
committee member.
*
*Change Log: 07/06/98 PB Delete CHA,CO, and Blank values
* Add CH1,CH2,CO0,CO1,CO2,MM0,
* MM0,MM1,MM2
* 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
*
VALUES: CH1 Chair, level 1
CH2 Chair, level 2
CO0 Co-chair, level 0
CO1 Co-chair, level 1
CO2 Co-chair, level 2
GCR Graduate council representative
MM0 Member, level 0
MM1 Member, level 1
MM2 Member, level 2
DATE RUN 04/08/03 Auburn University REPORT PAGE 759
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 758
SEGMENT 010 REQUIREMENT DEFINITI DEGREE REQUIREMENTS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#DR003 RQMNT_TYPE FOCUS='Requirement,Type' 1
A system-maintained internal flag that identifies the type
of requirement record.
VALUES: D Degree program definition
Maintained by the system from
information gathered in screen 611
(Degree Requirements Definition).
Typically used to define degree
requirements, but may define non-degree
requirements as well, such as PHI BETA
KAPPA or common body-of-knowledge
requirements. Requirements in this
category are listed in screen 606
(Degree Index List).
R Requirement definition
Maintained by the system from information
gathered in screen 621 (Requirement
Definition). Requirements in this
category are listed in screen 607
(Requirement Index List).
P Pseudo course definition
Maintained by the system from information
gathered in screen 621 (Requirement
Definition).
#DR005 PLAN_RQMNT_NAME FOCUS='Requirement Name' 17
The name used to identify each requirement or set of
requirements.
For degree code (screens 606, 611, AND 625), includes
the following naming conventions:
Positions 1-3 College
5-8 Degree
10-13 Major
14-17 Major option
NOTE: The system displays a warning message for
requirements that are not valid programs.
Such a message may mean that you entered an
incorrect name or simply misspelled an item.
To correct the problem, Retype the entry, making
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 760
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 759
SEGMENT 010 REQUIREMENT DEFINITI DEGREE REQUIREMENTS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#DR005 PLAN_RQMNT_NAME (CONT) sure you enter a valid value.
For requirement (screens 607, 621, 622 AND 623), free form
text may be used to define the requirement names.
Requirement names may include abbreviated field names, prefixed
by a $ or a % sign. During the audit process, these names are
expanded to the value entered in the particular field. Such
expansions occur only during an audit. The abbreviations include
the following:
MJ1 - First major
OP1 - First major option
MJ2 - Second major
OP2 - Second major option
MN1 - Minor
MN2 - Second minor
A $ before the field name indicates that the requirement
must be met, even if no valid substitutions are made. For
example, if your institution requires that all students
declare a Minor, such a requirement may be expressed as
follows:
LA U MIN $MN1
The characters $MN1 signify that the requirement to declare
a minor must be met, even if the student has not declared
a minor or if no requirement exists for the student's
declared minor.
A % before the field name means that the requirement name will
be deleted from the audit if the student has not made a
declaration in the specified field of study. If the student
has declared a minor but no requirement exists for that minor,
the substitution will remain in the audit.
#DR007 CATALOG_COMPLEMENT FOCUS='Catalog,Complement' 5
A system-maintained field that specifies internally the first
catalog for which a requirement is valid.
DR010 RQMNT_CATEGORY FOCUS='Requirement,Category' 1
A field used to distinguish requirements for degree programs
from other types of requirements. It applies only to type
D (Degree Program Definition) records.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 761
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 760
SEGMENT 010 REQUIREMENT DEFINITI DEGREE REQUIREMENTS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DR010 RQMNT_CATEGORY (CONT)
VALUES: (BLANK) Degree program
The student may be granted a degree upon
completion of the program.
C Custom degree program
The student may be granted a degree upon
completion of a custom degree program.
N Non-degree program
A program that does not result in the
granting of a degree.
O Other program
A student's progress may be checked
against this set of requirements, for
informational purposes only.
DR011 RQMNT_CAREER REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Requirement,Career'
The career category to which the requirement applies.
This field applies only to type D (Degree Program
Definition) requirements.
DR014 RQMNT_TITLE FOCUS='Requirement,Title' 40
The descriptive title for the requirement.
The title you enter in this field will be the requirement
title printed in audit reports and displayed at the terminal
screen.
DR015 RQMNT_DESC_1 FOCUS='Description Part 1' 60
The area for the text description of the requirement. You
may enter the actual description of the requirement (up to
60 characters). or, you may use any of the following
commands, which are expanded during the audit process to
the value that applies to the particular student's requirements.
$T - Requirement title
$C - Number of courses required
$H - Minimum number of credit hours required
$X - Maximum number of credit hours allowed
$G - Minimum GPA required
$O - Number of options the student must select
$L - List of courses
$N - Skip to next line
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 762
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 761
SEGMENT 010 REQUIREMENT DEFINITI DEGREE REQUIREMENTS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DR015 RQMNT_DESC_1 (CONT) The value for College Title on screen 611 will be moved into
this field from the translation of College (DEA 030).
DR017 RQMNT_DESC_2 FOCUS='Description Part 2' 60
A continuation of element DR015.
DR018 GPA_TRANSFER_RULE FOCUS='Transfer,GPA Rule' 1
A one-character field that indicates how transfer credit
is to be used in calculating the GPA. The transfer GPA
will be computed based on the grading rules of the
institution.
VALUES: (BLANK) Exclude transfer credit from the GPA
I Include transfer credit in all GPA's
DR019 GPA_REPEAT_RULE FOCUS='Repeat,Course,Rule' 1
A one-character field that indicates how repeated courses are
to be used in calculating the student's GPA. This rule applies
to courses that may not be repeated for credit.
VALUES: (BLANK) Exclude credit for repeated courses and
include in the GPA calculation.
X Exclude credit for repeated courses and
do not include in the GPA calculation.
DR021 RQMNT_GROUP_MIN FOCUS='Minimum,Group,Count' 2
For requirement groups, the minimum number or requirements
that must be met within that group.
DR022 RQMNT_COURSE_MIN FOCUS='Courses,Required' 2
For requirement definitions, the minimum number of
courses ($C) needed to fulfill the requirement.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
DR027 RQMNT_SPCL_OPTION FOCUS='Option,Codes' 2
A two-character field that specifies requirements with special
processing rules.
VALUES: (BLANK) No special rules.
DD Requirement applies only to double degrees.
DR Degree requirement courses
Only course work that has been used to
meet another requirement will be used to
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 763
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 762
SEGMENT 010 REQUIREMENT DEFINITI DEGREE REQUIREMENTS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DR027 RQMNT_SPCL_OPTION (CONT)
meet this requirement, except when Reuse=Y
(Yes) in element DR040 for the other
Requirement.
EL General elective
Only course work that has not been used to
meet another requirement will be used to
meet this requirement, except when
Reuse=Y (Yes) in element DR040 for the
other requirement.
RR Residency requirement
Only the student's most recent hours up to
the maximum hours will be considered. The
requirement will be met only if the student
has resident credit at least equal to the
minimum hours for this requirement.
RT Residency requirement (term maximum)
Only credit hours from the term in which the
student has earned the maximum resident credit
will be used to meet this requirement.
For the following values, only courses that are identified with
a corresponding value on the degree plan may be used to meet
this requirement as defined in screen 652 (Course Plan Maintenance).
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
DE Directed elective
MN Minor course selection
2N Second minor course selection
MJ Major course selection
2J Second major course selection
GR Approved graduate course
The following values are used to define exclusion rules. Within
a requirement block, these rules should not be mixed with any
other rules. The requirement block in which these rules are
defined will never appear in the 'Requirements Completed' section
of the audit report, and will continue to appear in the 'Requirements
Remaining' section of the report until all other degree requirements
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 764
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 763
SEGMENT 010 REQUIREMENT DEFINITI DEGREE REQUIREMENTS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DR027 RQMNT_SPCL_OPTION (CONT) are met.
XP Exclude courses not in degree plan
Any course not on the student's degree
plan will be excluded from further
consideration.
X1 Exclude courses meeting requirement
Any course meeting this requirement will
be excluded from further consideration
in this program.
X2 Exclude courses in excess of requirement
Any course exceeding this requirement will
be excluded from further consideration
in this program.
X5 Exclude courses older than five years
Any course taken more than five years
before the student's most recent term
will be excluded.
X6 Exclude courses older than six years.
X7 Exclude courses older than seven years.
X8 Exclude courses older than eight years.
X9 Exclude courses older than nine years.
X0 Exclude courses older than ten years.
The X-series options will exclude courses meeting the exclusion
rule from further consideration in the audit. The E-series
options will exclude courses meeting the exclusion rule from
satisfying the requirement on which it is specified.
E5 Exclude courses older that five years
Any course taken more than five years
before the student's most recent term
will be excluded.
E6 Exclude courses older than six years.
E7 Exclude courses older than seven years.
E8 Exclude courses older than eight years.
E9 Exclude courses older than nine years.
E0 Exclude courses older than ten years.
DR028 RQMNT_PRIORITY FOCUS='Requirement,Priority' 1
This field allows a priority level to be assigned to course
requirements to control the order in which they are filled.
This feature should be used when it is desirable to force
one requirement to be filled with courses before another
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 765
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 764
SEGMENT 010 REQUIREMENT DEFINITI DEGREE REQUIREMENTS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DR028 RQMNT_PRIORITY (CONT) requirement is filled.
VALUES: (BLANK) No priority (lowest)
1 Priority level 1 (highest)
2 Priority level 2
3 Priority level 3
4 Priority level 4
DR030 APPROVAL_STATUS FOCUS='Approval,Status' 1
This element is for future use.
DR031 APPROVAL_DT FOCUS='Date,Approved' 8
This element is for future use.
DR032 APPROVAL_ID FOCUS='Approved by' 9
This element is for future use.
DR034 RQMT_CRS_PRNT_RULE FOCUS='Course,Print,rule' 1
A one-character field that tells the system to print or not
to print all courses meeting the requirement in the 'Requirements
completed' section of the analysis of academic progress report.
VALUES: (BLANK) Print all courses meeting the requirement.
N Do not print courses meeting the requirement.
DR035 GPA_PRINT_RULE FOCUS='GPA,Print,Rule' 1
A one-character field that specifies which block requirements
will have a separate GPA calculation and display in the
'Summary of credit towards graduation' subsection of the
analysis of academic progress report. This field also specifies
the order in which the selected GPA summaries will appear in the
report. Up to four GPA summaries may be included.
VALUES: (BLANK) Print the GPA for this block requirement.
N Do not print the GPA for this block requirement.
1 Print the GPA as summary #1.
2 Print the GPA as summary #2.
3 Print the GPA as summary #3.
4 Print the GPA as summary #4.
DR036 OPTION_PRINT_RULE FOCUS='Print,Option' 1
A field that specifies whether or not a requirement below
the block level will have a requirement title printed and
centered in audit reports. This option applies only to
requirements below the block level. During the audit process,
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 766
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 765
SEGMENT 010 REQUIREMENT DEFINITI DEGREE REQUIREMENTS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DR036 OPTION_PRINT_RULE (CONT) all block-level requirements included in screen 611 (Degree
Requirements Definition) are automatically assigned a value
of T (explained below).
VALUES: (BLANK) No requirement title will be printed.
T A requirement title will be printed. The
title will be centered and surrounded
by dashes.
DR037 MAJOR_FIELD_FLAG FOCUS='Major,Code' 1
A one-character field that defines major-field courses used
to meet degree requirements. At least one degree requirement
must be assigned a value of D (explained below) so that the
system can identify those courses that are to be part of the
student's major field.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
VALUES: (BLANK) None
No major-field courses are defined.
D Define major-field courses
All courses meeting this requirement will
be considered part of the student's
major field.
R Reject all major-field courses
None of the courses from the student's
major field may be used to meet this
requirement.
A Accept only major-field courses
Only courses from the student's major
field may be used to meet this
requirement.
DR038 MINOR_FIELD_FLAG FOCUS='Minor,Code' 1
A one-character field that defines minor-field courses used
to meet degree requirements. Aa least one degree requirement
must be assigned a value of D (explained below) so that the
system can identify those courses that are to be part of the
student's minor field.
VALUES: (BLANK) None
No minor-field courses are defined.
D Define minor-field courses
All courses meeting this requirement
will be considered part of the student's
minor field.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 767
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 766
SEGMENT 010 REQUIREMENT DEFINITI DEGREE REQUIREMENTS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DR038 MINOR_FIELD_FLAG (CONT)
R Reject all minor-field courses
None of the courses from the student's
minor field may be used to meet this
requirement.
A Accept only minor department courses
Only courses from the student's minor
department may be used to meet this
requirement.
DR039 GROUP_COURSE_FLAG FOCUS='Group,Flag' 1
A yes/no field that identifies whether or not a requirement is
a group requirement or a course requirement.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
VALUES: (BLANK) No (course requirement)
Y Yes (group requirement)
DR040 COURSE_REUSE_FLAG FOCUS='Reuse,Code' 1
A yes/no field that specifies whether or not courses used to
meet one requirement may also be used to meet another requirement.
VALUES: (BLANK) Default reuse rule
Courses may be used only once within a block,
but may be used across blocks in a degree
program, subject to all other restrictions.
Y Yes, courses may be reused
Courses used for this requirement may be
used to meet any other requirements in the
degree program.
N No, courses may not be reused
Courses used for this requirement may not
be used to meet any other requirements in
the degree program except where Reuse = Y
was used on another requirement.
DR041 RQMNT_NUM_OPTION FOCUS='Numbering' 1
A one-character field that specifies numbering options for
requirements listed in the 'Requirements remaining' section
of the analysis of academic progress report. Use of this
element will format the report on outline form.
VALUES: (BLANK) No numbering or lettering, use double spacing
between each listed requirement.
1 Number each listed requirement (1, 2, 3, etc.)
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 767
SEGMENT 010 REQUIREMENT DEFINITI DEGREE REQUIREMENTS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DR041 RQMNT_NUM_OPTION (CONT)
A Letter each listed requirement (A, B, C, etc.)
DR045 CATALOG_END REFER TO AA660 FOR VALID VALUES. 5 C
FOCUS='Last,Catalog,Valid'
The last catalog, including century, for which this requirement may
be used.
DR0Y0 CATALOG_END_YYT FOCUS='Last,Cat,Valid,YYT' 3
The last catalog for which this requirement may be used.
DR046 CATALOG_BEGIN REFER TO AA660 FOR VALID VALUES. 5 C
FOCUS='First,Catalog,Valid'
The first catalog, including century, for which this requirement may
be used.
DR0Y1 CATALOG_BEGIN_YYT FOCUS='First,Cat,Valid,YYT' 3
The first catalog for which this requirement may be used.
DR048 RQMNT_HRS_MIN FOCUS='Hours,Minimum' 7
The minimum number of credit hours ($H) needed to fulfill
the requirement.
DR049 RQMNT_HRS_MAX FOCUS='Hours,maximum' 7
The maximum number of credit hours ($X) that may be used to
fulfill the requirement. This field is required only if the
student can receive more than the minimum number of credit
hours for the requirement.
DR050 RQMNT_GPA_MIN FOCUS='Minimum,GPA Required' 6
The minimum GPA ($G) that must be achieved to fulfill the
requirement. The GPA is calculated from the courses used
to fulfill the requirement.
DR051 GPA_VARIANCE_BASE FOCUS='GPA,Var,Base' 6
This defines the GPA base for which the variance will be
calculated.
DR052 RQMT_GRP_MIN_RULE FOCUS='Minimum,Group,Count,Rule' 1
For requirement groups with minimum number of requirements
that must be met within that group specified (DR021), whether to
exclude or include credit from any requirement. This rule will
only be checked when the minimum group count is greater than
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 769
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 768
SEGMENT 010 REQUIREMENT DEFINITI DEGREE REQUIREMENTS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DR052 RQMT_GRP_MIN_RULE (CONT) zero and less than the total number of requirements in the
group (0 < $O (DR021) < $M (DR095)).
VALUES: (BLANK) Exclude credit from unmet requirements.
I Include credit from all requirements.
DR055 WEB_ACCESS FOCUS='Web,Access' 1
Indicates whether or not a program can be used in Degree Audit
Modeling in the Student and Faculty and Advisors Self-Service products.
*Change Log: 03/19/03 RE: SCT TOS SIIBMD33
*
VALUES: (BLANK) Do not include in Degree Audit Modeling
N Do not include in Degree Audit Modeling
Y Include in Degree Audit Modeling
******************************************************************
** **
** IA FILLER **
** **
** THIS AREA IS RESERVED FOR INFORMATION ASSOCIATES **
** FOR FUTURE USE. USERS SHOULD AVOID THIS SPACE, AS **
** IT IS LIKELY TO BE UTILIZED IN FUTURE MAINTENANCE **
** RELEASES. **
** **
** DATA ELEMENT NUMBERS RESERVED: DR056 - DR069 **
** NUMBER OF BYTES RESERVED: 17 **
** FIRST START POSITION: 245 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** THIS AREA IS RESERVED FOR THE USER FOR DEFINITION **
** OF INSTITUTION-SPECIFIC DATA ELEMENTS. **
** **
** DATA ELEMENT NUMBERS AVAILABLE: DR070 - DR090 **
** NUMBER OF BYTES AVAILABLE: 20 **
** FIRST START POSITION: 262 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 770
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 769
SEGMENT 010 REQUIREMENT DEFINITI DEGREE REQUIREMENTS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DR091 OPER_ID FOCUS='OPID' 4
By: The ID number of the current user.
DR092 TERMINAL_ID FOCUS='Termnl ID' 4
The port of the terminal at which the current user is logged on.
DR093 TITLE_LENGTH FOCUS='Title,Length' 3
A system-maintained field that specifies the number of characters
in the title field of an audit report.
DR094 DESC_LENGTH FOCUS='Description,Length' 3
Specifies the number of characters in the description fields of
audit reports.
DR095 RQMNT_ITEM_CNTR FOCUS='Rqmt,Ctr' 3
A field that specifies the total number of entries ($M) in a
list of requirements. Up to 80 entries are allowed.
DR099 DR_MNTDT FOCUS='DR Maint,DAte' 8
The date that the requirement was last changed (maintained).
DATE RUN 04/08/03 Auburn University REPORT PAGE 771
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 770
SEGMENT 020 REQUIREMENT ITEM LIS DEGREE REQUIREMENTS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DR105 RQMNT_ITEM FOCUS='Requirement,Item' 17
For requirement type D (as defined in element DR003),
the name of the requirement (free form text).
For requirement type R or P of a group requirement, the
name of the requirement (free form text).
For requirement type R or P of a course requirement, the
course ID, course range, or pseudo course specification.
Examples:
MATH105 A specific course
MATH100-299 Any lower division Math course
MATH100-499 Any Undergraduate Math course
----691 A 691 course from any department
----300-499 Any upper division course
$ENGPRF Pseudo course
A pseudo course must begin with the
prefix $. The requirement name under
which the pseudo course is defined will
be used whenever the name of the pseudo
course is printed in reports. Completion
of a pseudo course is recorded in the
type field of screen 654.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
DR109 RQMNT_GROUP FOCUS='Rqmnt,Group' 1
This element is for future use.
DR111 CRS_PRINT_RULE FOCUS='Course,Print,Code' 1
A field that tells the system to print or not to print an
entry in the course list ($L) in reports. The course entry
remains in the system, but is not printed.
VALUES: (BLANK) Print the entry.
N Do not print the entry.
DR121 CRS_RULE_1 FOCUS='Course,Rule 1' 2
A two-character code that defines any additional rules to
be considered when matching a course to the course
requirement.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 772
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 771
SEGMENT 020 REQUIREMENT ITEM LIS DEGREE REQUIREMENTS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DR121 CRS_RULE_1 (CONT) *
* Change Log: 07/02/98 PB: Deleted A-,B+,B-,C+,C- values
*
VALUES: (BLANK) No special rule
A Accept grades of A or higher
B Accept grades of B or higher
C Accept grades of C or higher
X Exclude course if matched in this list
(for example, all courses in a range
except course NNN).
DR123 CRS_RULE_2 FOCUS='Course,Rule 2' 1
A one-character code that defines any additional credit
source rules to be considered in matching a selected course
to the course requirement.
VALUES: (BLANK) No special rule.
M Accept only military experience credit.
R Accept only resident credit.
S Accept only teaching experience credit.
T Accept only college transfer credit.
W Accept only work experience credit.
DR125 CRS_RULE_3 FOCUS='Course,Rule 3' 1
A one-character code that defines any additional credit
source rules to be considered in matching a selected course
to the course requirement.
VALUES: (BLANK) No special rule.
C Accept only course credit.
E Accept only exam credit.
O Accept only correspondence credit.
P Accept only co-op credit.
S Accept only seminar credit.
X Accept only military, work or teaching credit.
DR131 CRS_BEGIN_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Begin,Term'
The first academic term, including century, in which courses will
meet the requirement. Any courses taken before this term will not
meet the requirement.
DR1Y0 CRS_BEGIN_TERM_YYT FOCUS='Begin,Term,YYT' 3
The first academic term in which courses will meet the
requirement.
DATE RUN 04/08/03 Auburn University REPORT PAGE 773
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 772
SEGMENT 020 REQUIREMENT ITEM LIS DEGREE REQUIREMENTS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DR133 CRS_END_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='End,Term'
The last academic term, including century, in which courses will
meet the requirement. Courses taken after this term will not
meet the requirement.
DR1Y1 CRS_END_TERM_YYT FOCUS='End,Term,YYT' 3
The last academic term in which courses will meet the
requirement.
DATE RUN 04/08/03 Auburn University REPORT PAGE 774
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 773
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA001 DELETE FLAG FOCUS='Delete,Flag' 1
A 'D' in this field will delete the data.
VALUES: (BLANK) Do not delete record
D Delete record
#HA004 ASSIGN PERIOD FOCUS='Asgn,Per' 5 22 C
A period of time, including century, not to exceed an academic year
in length, during which a facility's attributes and the conditions
of its occupancy will remain constant.
Note: Online entry and display and batch parameter entry is in
YYX format, where YY is the calendar year and X is the assignment
period. Data collect and batch transaction entry and display is in
CCYYX format, where CCYY is the calendar year, including century.
VALUES: 1993Y Aug 1992 - Jul 1993
1993A Fall 1992/Spring 1993
1993S Summer 1993
1994Y Aug 1993 - Jul 1994
1994A Fall 1993/Spring 1994
1994S Summer 1994
1995Y Aug 1994 - Jul 1995
1995A Fall 1994/Spring 1995
1995S Summer 1995
1996Y Aug 1995 - Jul 1996
1996A Fall 1995/Spring 1996
1996S Summer 1996
1997Y Aug 1996 - Jul 1997
1997A Fall 1996/Spring 1997
1997S Summer 1997
1998Y Aug 1997 - Jul 1998
1998A Fall 1997/Spring 1998
1998S Summer 1998
1999Y Aug 1998 - Jul 1999
1999A Fall 1998/Spring 1999
1999S Summer 1999
2000Y Aug 1999 - Jul 2000
2000A Fall 1999/Spring 2000
2000S Summer 2000
2001Y Aug 2000 - Jul 2001
2001A Fall 2000/Spring 2001
2001S Summer 2001
2002Y Aug 2001 - Jul 2002
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 775
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 774
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#HA004 ASSIGN PERIOD (CONT)
2002A Fall 2001/Spring 2002
2002S Summer 2002
2003Y Aug 2002 - Jul 2003
2003A Fall 2002/Spring 2003
2003S Summer 2003
2004Y Aug 2003 - Jul 2004
2004A Fall 2003/Spring 2004
2004S Summer 2004
2005Y Aug 2004 - Jul 2005
2005A Fall 2004/Spring 2005
2005S Summer 2005
2006Y Aug 2005 - Jul 2006
2006A Fall 2005/Spring 2006
2006S Summer 2006
2007Y Aug 2006 - Jul 2007
2007A Fall 2006/Spring 2007
2007S Summer 2007
2008Y Aug 2007 - Jul 2008
2008A Fall 2007/Spring 2008
2008S Summer 2008
2009Y Aug 2008 - Jul 2009
2009A Fall 2008/Spring 2009
2009S Summer 2009
2010Y Aug 2009 - Jul 2010
2010A Fall 2009/Spring 2010
2010S Summer 2010
#HA0Y0 ASSIGN PERIOD_YYT FOCUS='Asgn,Per,YYT' 3
#HA005 ASSIGN ID NUMBER FOCUS='Asgn SID' 9
The SID of the applicant/occupant as recorded in the SIS
Attributes File (AAFILE).
*Change Log: 10/14/02 RE sct tos siibmd09
*
#HA006 ASSIGN SEQUENCE NO FOCUS='Asgn,Seq Num' 3
This element uniquely identifies a record when there are
multiple assignments for the same ID within one Assignment
Period.
HA009 RH APPLIC TYPE FOCUS='App,Type' 1 25
The type of service for which this application has been made.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 776
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 775
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA009 RH APPLIC TYPE (CONT)
VALUES: I Initial application
S Secondary application
R Room change request
B Board only
C Conference
D Day rate application
M Maintenance
HA010 RH APPLIC STATUS FOCUS='App,Stat' 1 25
The status of the housing application.
VALUES: W Waiting assignment
M Assigned by the Housing office
B Assigned by Dining Services (board only)
C Cancelled
D Declined assignment
X Transfer to Room Search
HA011 RH APPLIC DATE FOCUS='Application,Date' 8
The date upon which the housing application was received by
the University. For initial applications, this date will
default to the current date.
HA012 RH FILLER 5
HA013 RH APPLIC OCCUP PER FOCUS='App,Occ,Per' 1
The time period within the Assignment Period for which campus
housing is desired.
VALUES: (BLANK) Full Assignment Period
F Fall
S Spring
W Winter
1 Fall, Winter
2 Winter, Spring
A 1st five week session
B 7 1/2 week session
C 2nd five week session
D Day rate
HA014 RH APPLIC BEG DT FOCUS='App,Beg Dt' 8
The date upon which the applicant wishes to commence occupancy.
HA015 RH APPLIC END DT FOCUS='App,End Dt' 8
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 777
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 776
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA015 RH APPLIC END DT (CONT) The date upon which the applicant wishes to terminate occupancy.
HA016 RH ASSIGNMENT GROUP FOCUS='Asgn,Grp' 1 25
The group of housing applicants with which this application
will be processed by the Scheduling Algorithm programs (HBA500
and HBA520).
Assignment groups should be broadly defined to achieve maximum
flexibility in the room assignment processes.
Values delivered by SCT are utilized in the room assignment programs.
Changes to these values may require programming changes in HBA500
and HBA520.
*Change log: 10/21/99 RE SCT TOS SIIBMA01 (SIP096)
*
DEFAULT: X General
VALUES: (BLANK) Unspecified
A Apartment
F Freshman Traditional
U Upperclass Traditional
T Transfer
G Graduate
S Staff
X General
HA017 RH APPLIC MEAL PLAN REFER TO RT175 FOR VALID VALUES. 1
FOCUS='App,M P'
The Meal Plan desired by this applicant.
HA018 RH GUARANTEED FOCUS='Hsg,Guar' 1
A flag specifying whether or not this applicant is guaranteed
on-campus housing. Only students guaranteed housing will be
selected for computer scheduling.
VALUES: (BLANK) Guaranteed
N Not guaranteed
HA019 RH SPECIAL DIETARY FOCUS='Spec,Diet' 1
A special requirement which must be taken into account when
housing assignment decisions are made.
VALUES: (BLANK) No special need
Y Dietary requirements
HA020 RH SPECIAL MEDICAL FOCUS='Spec,Med' 1
A special requirement which must be taken into account when
housing assignment decisions are made.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 778
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 777
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA020 RH SPECIAL MEDICAL (CONT)
VALUES: (BLANK) No special need
Y Medical requirements
HA021 RH SPECIAL PHYSICAL FOCUS='Spec,Phys' 1
A special requirement which must be taken into account when
housing assignment decisions are made.
VALUES: (BLANK) No special need
Y Physical requirements
HA022 RH SPECIAL FLOOR FOCUS='Spec,Floor' 1
A special requirement which must be taken into account when
housing assignment decisions are made.
VALUES: (BLANK) No special need
L Lower floor required
U Upper floor required
HA023 RH SPECIAL COMPUTER FOCUS='Spec,Cmptr' 1
A special requirement for access to the University computer
system via telephone which must be taken into account when
housing assignment decisions are made.
VALUES: (BLANK) No special need
F Frequent
O Occasional
HA024 RH SPECIAL 6 FOCUS='Spec,6' 1
A special requirement which must be taken into account when
housing assignment decisions are made.
VALUES: (BLANK) No special need
Y Special requirements
HA025 RH SPECIAL 7 FOCUS='Spec,7' 1
A special requirement which must be taken into account when
housing assignment decisions are made.
VALUES: (BLANK) No special need
Y Special requirements
HA026 RH SPECIAL 8 FOCUS='Spec,8' 1
A special requirement which must be taken into account when
housing assignment decisions are made.
VALUES: (BLANK) No special need
Y Special requirements
DATE RUN 04/08/03 Auburn University REPORT PAGE 779
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 778
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA027 RH RETURNER FOCUS='Retr' 1
If the student qualifies for "returners rights", this field
indicates whether the student desires a room in the same
facility he/she occupied last year, or prefers different
housing as specified in the application preference data.
This field affects Lottery processing for the Upperclass
Traditional Assignment Group only.
VALUES: (BLANK) Waive returner's rights
B Return to same building
R Return to same room
HA030 RH SPECIAL PURPOSE FOCUS='Spec,Pur' 3 45
The Special Purpose housing sought by this applicant.
VALUES: (BLANK) No special purpose
AC Arts Community
AI Air Conditioned Housing
CY Emergency Use Rooms
EC Ethics Community
EL English Language Institute
ES Extended Study Hours Floors
FA Farm Community
FH Freshman Honors
FR French Community
GC German Community
HB Hebrew Bayit
HC Hispanic Community
IC International Community
LR Traditional Large Rooms/Suites
MK MLK Humanities Community
MU Music Community
NC Japanese Community
NS NSE program
NU Nursing Community
PC Physically Challenged
PS Parallel Students
RD Ruskii Dom
SC Service Community
SF Substance Free Area
TC Technology House
UH Upperclass Honors
YR 12-Month Housing
HA031 RH ROOMMATE CAPT FOCUS='Rmte,Capt' 9
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 780
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 779
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA031 RH ROOMMATE CAPT (CONT) The SID of the applicant under whose application a roommate
group will be scheduled.
HA032 RH HALL TYPE FOCUS='Hall,Type' 1 25
The type of building for which the individual is applying.
VALUES: (BLANK) Not specified
S Single sex
C Coed
L Coed by alternating floor
W Coed by wing/cluster
HA033 RH CAMPUS AREA REFER TO ACB96 FOR VALID VALUES. 2
FOCUS='Camp,Area'
The area of the campus in which a building may be located or for
which an applicant may specify a preference.
HA034 RH ROOM TYPE REFER TO ACB40 FOR VALID VALUES. 1 25
FOCUS='Room,Type'
The type of room for which the individual is applying.
HA035 RH OCCUPANCY TYPE REFER TO AR541 FOR VALID VALUES. 1 32
FOCUS='Occ,Type'
The basis upon which the applicant wishes to occupy the
requested room.
HA036 RH PERM PREFERNCE FOCUS='Perm,Pref' 1 25
This attribute indicates whether the applicant prefers
a permanent room assignment rather than an extended
assignment which meets more of the applicant's other
preferences.
VALUES: (BLANK) Not specified
P Permanent
X Extended
HA037 RH APPLIC SMOKER FOCUS='Smkr' 1 25
This attribute describes the applicant's smoking habit.
VALUES: (BLANK) Not specified
N Non-smoker
F Frequent smoker
O Occasional smoker
HA040 RH PREF BLDG 1 REFER TO ACB15 FOR VALID VALUES. 5
FOCUS='Pref,Bldg 1'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 781
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 780
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA040 RH PREF BLDG 1 (CONT) The 1st building preference of the applicant.
HA041 RH PREF ROOM 1 FOCUS='Pref,Rm 1' 6
The 1st room preference of the applicant.
HA042 RH PREF BLDG 2 REFER TO ACB15 FOR VALID VALUES. 5
FOCUS='Pref,Bldg 2'
The 2nd building preference of the applicant.
HA043 RH PREF ROOM 2 FOCUS='Pref,Rm 2' 6
The 2nd room preference of the applicant.
HA044 RH PREF BLDG 3 REFER TO ACB15 FOR VALID VALUES. 5
FOCUS='Pref,Bldg 3'
The 3rd building preference of the applicant.
HA045 RH PREF ROOM 3 FOCUS='Pref,Rm 3' 6
The 3rd room preference of the applicant.
HA050 RH SPEC PURP PRTY FOCUS='Spec,Pur,Pty' 1 25
The relative importance which the applicant places upon
having Special Purpose Housing in relation to the
other stated preferences.
DEFAULT: 9 9th Priority
VALUES: (BLANK) No Preference
1 1st Priority
2 2nd Priority
3 3rd Priority
4 4th Priority
5 5th Priority
6 6th Priority
7 7th Priority
8 8th Priority
9 9th Priority
HA051 RH ROOMMATE PRTY REFER TO HA050 FOR VALID VALUES. 1 25
FOCUS='Rmte,Pty'
The relative importance which the applicant places upon
having roommate preferences met in relation to the
other stated preferences.
DEFAULT: 9 9th Priority
HA052 RH ROOM TYPE PRTY REFER TO HA050 FOR VALID VALUES. 1 25
DATE RUN 04/08/03 Auburn University REPORT PAGE 782
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 781
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Rm,Pty'
The relative importance which the applicant places upon
having Room Type preferences met in relation to the
other stated preferences.
DEFAULT: 9 9th Priority
HA053 RH HALL TYPE PRTY REFER TO HA050 FOR VALID VALUES. 1 25
FOCUS='Hall,Pty'
The relative importance which the applicant places upon
having Hall Type preferences met in relation to the
other stated preferences.
DEFAULT: 9 9th Priority
HA054 RH CAMPUS AREA PRTY REFER TO HA050 FOR VALID VALUES. 1 25
FOCUS='Camp,Pty'
Reserved for future use.
DEFAULT: 9 9th Priority
HA055 RH PERM ASSGN PRTY REFER TO HA050 FOR VALID VALUES. 1 25
FOCUS='Perm Asgn,Pty'
The relative importance which the applicant places upon
having the preference for a permanent assignment met in relation
to the other stated preferences.
DEFAULT: 9 9th Priority
HA056 RH PREF 7 PRTY REFER TO HA050 FOR VALID VALUES. 1 25
FOCUS='Pref 7,Pty'
The relative importance which the applicant places upon
having Preference No. 7 met in relation
to the other stated preferences.
DEFAULT: 9 9th Priority
HA057 RH PREF 8 PRTY REFER TO HA050 FOR VALID VALUES. 1 25
FOCUS='Pref 8,Pty'
The relative importance which the applicant places upon
having Preference No. 8 met in relation
to the other stated preferences.
DEFAULT: 9 9th Priority
HA058 RH PREF 9 PRTY REFER TO HA050 FOR VALID VALUES. 1 25
FOCUS='Pref 8,Pty'
The relative importance which the applicant places upon
having Preference No. 9 met in relation
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 783
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 782
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA058 RH PREF 9 PRTY (CONT) to the other stated preferences.
DEFAULT: 9 9th Priority
HA060 R/MATE QUEST 1 RESP FOCUS='Q1' 1 25
The applicant's response to Question 1 on the
Roommate Match Questionnaire.
VALUES: (BLANK) No response
1 Response 1.
2 Response 2.
3 Response 3.
4 Response 4.
HA061 R/MATE QUEST 2 RESP REFER TO HA060 FOR VALID VALUES. 1 25
FOCUS='Q2'
The applicant's response to Question 2 on the
Roommate Match Questionnaire.
HA062 R/MATE QUEST 3 RESP REFER TO HA060 FOR VALID VALUES. 1 25
FOCUS='Q3'
The applicant's response to Question 3 on the
Roommate Match Questionnaire.
HA063 R/MATE QUEST 4 RESP REFER TO HA060 FOR VALID VALUES. 1 25
FOCUS='Q4'
The applicant's response to Question 4 on the
Roommate Match Questionnaire.
HA064 R/MATE QUEST 5 RESP REFER TO HA060 FOR VALID VALUES. 1 25
FOCUS='Q5'
The applicant's response to Question 5 on the
Roommate Match Questionnaire.
HA065 R/MATE QUEST 6 RESP REFER TO HA060 FOR VALID VALUES. 1 25
FOCUS='Q6'
The applicant's response to Question 6 on the
Roommate Match Questionnaire.
HA066 R/MATE QUEST 7 RESP REFER TO HA060 FOR VALID VALUES. 1 25
FOCUS='Q7'
The applicant's response to Question 7 on the
Roommate Match Questionnaire.
HA067 R/MATE QUEST 8 RESP REFER TO HA060 FOR VALID VALUES. 1 25
DATE RUN 04/08/03 Auburn University REPORT PAGE 784
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 783
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Q8'
The applicant's response to Question 8 on the
Roommate Match Questionnaire.
HA068 R/MATE QUEST 9 RESP REFER TO HA060 FOR VALID VALUES. 1 25
FOCUS='Q9'
The applicant's response to Question 9 on the
Roommate Match Questionnaire.
HA069 R/MATE QUEST 10 RESP REFER TO HA060 FOR VALID VALUES. 1 25
FOCUS='Q10'
Reserved for future use.
HA082 RH DEPOSIT WAIVER FOCUS='Dep,Waiv' 2 25
A code indicating the reason a housing deposit is
being waived for this applicant.
VALUES: (BLANK) Deposit required
PS Pending scholarship
PA Pending financial aid
HA090 RH RPT FLAG 1 FOCUS='Rpt,Flg 1' 1
A user-defined value specifying any meaningful characteristic
about this housing application or assignment.
HA091 RH RPT FLAG 2 FOCUS='Rpt,Flg 2' 1
A flag indicating the status of the Op Scan Preference form for
this application.
VALUES: (BLANK) No form printed or received
P Preference form printed
S Preference form scanned
M Manual form request
HA092 RH RPT FLAG 3 FOCUS='Rpt,Flg 3' 1
A flag indicating whether the student wishes to reside
in the residence halls during winter term.
VALUES: (BLANK) Not in housing for winter term
W In housing for winter term
HA093 RH RPT FLAG 4 FOCUS='Rpt,Flg 4' 1
A flag indicating that the student did not sign in to
his/her residence hall during the sign in period.
VALUES: (BLANK) Signed in
N No show
DATE RUN 04/08/03 Auburn University REPORT PAGE 785
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 784
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA094 RH RPT FLAG 5 FOCUS='Rpt,Flg 5' 1
A user-defined value specifying any meaningful characteristic
about this housing application or assignment.
HA095 RH RPT FLAG 6 FOCUS='Rpt,Flg 6' 1
A user-defined value specifying any meaningful characteristic
about this housing application or assignment.
HA096 RH RPT FLAG 7 FOCUS='Rpt,Flg 7' 1
A user-defined value specifying any meaningful characteristic
about this housing application or assignment.
HA097 RH RPT FLAG 8 FOCUS='Rpt,Flg 8' 1
A user-defined value specifying any meaningful characteristic
about this housing application or assignment.
HA100 RH SMOKE OBJECTION FOCUS='Smoke,Objec' 1
This element indicates the applicant's objection to
smoking by others.
VALUES: (BLANK) Unspecified
Y Objects to smoking
N Does not object to smoking
HA101 RH CNCL BLDG REFER TO ACB15 FOR VALID VALUES. 5
FOCUS='Can,Bldg'
The Building code of a cancelled assignment, saved by the
system for historical purposes.
HA102 RH CNCL ROOM FOCUS='Can,Room' 6
The Room Number of a cancelled assignment, saved by the
system for historical purposes.
HA103 RH ADDR CHG REQD FOCUS='Addr,Chg Rqrd' 1
A system-maintained flag indicating that the student's
hall assignment in RTFILE must be reevaluated by HBA170.
If the RTFILE hall assignment does not match the HAFILE
assignment, HBA170 generates a batch maintenance
transaction for processing by ABD015 to update RTFILE.
Note that ABA170 can then be run to update the student's
Local address in ADFILE with the RTFILE hall assignment.
VALUES: (BLANK) Do not reevaluate; HAFILE assignment unchanged
R Reevaluate RTFILE hall assignment
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 786
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 785
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA103 RH ADDR CHG REQD (CONT)
P Revaluate RTFILE assignment pending registration
HA104 RH LOTTERY NUMBER FOCUS='Lot,Num' 15
A system-assigned priority number which remains with the
application throughout the scheduling cycle.
HA105 RH APPL WAITING FOCUS='Wait,List' 1
This element specifies that this application should be
present in the prioritized Wait List.
HA106 RH APPLIC MEAL PER FOCUS='M P,Per' 1
The time period within the Assignment Period for which the
specified Meal Plan is desired.
VALUES: (BLANK) Full Assignment Period
F Fall
S Spring
W Winter
A 1st five week session
B 7 1/2 week session
C 2nd five week session
HA107 RH APPLIC MP BEG DT FOCUS='MP Bgn Dt' 8
The date upon which the applicant wishes the Meal Plan .
contract to commence.
HA108 RH APPLIC MP END DT FOCUS='MP End Dt' 8
The date upon which the applicant wishes the Meal Plan
contract to terminate.
HA110 FILLER 17
HA150 STUDENT MAJOR REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Major'
The student's major at the time the housing application was
made. This defaults to the major of the student's primary
program for the term if present in RTFILE.
HA152 STUDENT CLASS REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Class'
The student's classification at the time the housing application
made. This defaults to the class associated with the student's
primary program for the term if present in RTFILE.
DATE RUN 04/08/03 Auburn University REPORT PAGE 787
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 786
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA154 STUDENT RESIDENCE REFER TO AA683 FOR VALID VALUES. 1
FOCUS='Res,Stat'
The student's residence status at the time the housing
application was made.
HA156 STUDENT MARITAL REFER TO AA012 FOR VALID VALUES. 1
FOCUS='Mar,Stat'
The student's marital status at the time the housing
application was made.
HA157 CAMPUS RES BLDG REFER TO ACB15 FOR VALID VALUES. 5
FOCUS='Last,Bldg'
If the student lived on campus during the previous Spring
term, the last building in which he/she resided during
that term. The system will obtain this data automatically
upon the creation of an Initial Housing Application.
HA158 CAMPUS RES ROOM FOCUS='Last,Room' 6
If the student lived on campus during the previous Spring
term, the last room in which he/she resided during
that term. The system will obtain this data automatically
upon the creation of an Initial Housing Application.
HA160 FILLER EJECT 9
The following series of data elements relates to the
Housing Assignment resulting from this Application.
HA200 RH ASSGN BLDG REFER TO ACB15 FOR VALID VALUES. 5
FOCUS='Asgned,Bldg'
The building code of the building to which this individual
has been assigned.
HA201 RH ASSGN ROOM FOCUS='Asgnd,Room' 6
The number of the room to which this individual
has been assigned.
HA202 RH OCCUP TYPE REFER TO AR541 FOR VALID VALUES. 1 32
FOCUS='Occ,Type'
Regardless of the attributes of the room in its own right,
this field indicates the terms under which this individual
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 788
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 787
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA202 RH OCCUP TYPE (CONT) is occupying this room.
HA203 RH OCCUP RATE REFER TO HR007 FOR VALID VALUES. 2
FOCUS='Occ,Rate'
Regardless of the attributes of the room in its own right, this
field indicates the rate table entry which specifies the charge
applicable to this occupant.
HA204 RH OCCUP BEDS FOCUS='Occ,Beds' 1
For vacancy determination purposes, the number of beds this
assignment has effectively removed from availability.
HA210 RH OCCUP BEG DT FOCUS='Occ Bgn Dt' 8
The date upon which the assigned period of residence actually
begins.
HA211 RH OCCUP BEG RSN FOCUS='Asgn,Rsn' 2
This element specifies information about the means by which
this assignment came to exist.
VALUES: DR Discrepancy Report
OR Occupant Requested Room Change
SA Assigned by Scheduling Algorithm
HO Housing Office Decision
MR Meal Plan Scan Request
HA212 RH OCCUP EARLY FOCUS='Days,Early' 2
The number of days at the beginning of Occupancy Period that
the individual is to be billed at the daily rate.
HA220 RH OCCUP END DT FOCUS='Occ End Dt' 8
The date upon which the assigned period of residence actually
terminates.
HA221 RH OCCUP END RSN FOCUS='Occ End,Reason' 2
This element specifies information about the reason for which
this assignment was terminated.
VALUES: EX Expiration of Assignment
OR Occupant Requested Room Change
WD Student Withdrew from University
NS No Show, room not occupied
DA Declined Assignment, room not occupied
HA222 RH OCCUP RSN DT FOCUS='Occ,End Dt' 8
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 789
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 788
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA222 RH OCCUP RSN DT (CONT) The entry date of the assignment or termination.
HA223 RH OCCUP LATE FOCUS='Days,Late' 2
The number of days at the end of the Occupancy Period for
which the individual is to be billed at the daily rate.
HA230 RH FINAN BEG DT FOCUS='Financial,Begin Dt' 8
The first date for which the occupant is financially responsible
for room charges, regardless of actual occupancy.
*Change log: 10/22/99 RE SCT TOS SIIBMA01 (SIP096)
*
HA231 RH FINAN END DT FOCUS='Financial,End Dt' 8
The last date for which the occupant is financially resonsible
for room charges, regardless of actual occupancy.
HA240 RH OCCUPANCY STATUS FOCUS='Occ,Stat' 1
The status of this room assignment.
Prebill status allows many students to be assigned to one room.
The occupancy counts are not adjusted and a cancel returns the
room to wait status.
VALUES: (BLANK) Not Occupied
O Occupied
R Reserved
P Prebill only
HA251 OPTIONAL FEE CODE 1 FOCUS='Opt,Fee 1' 2 20
A code identifying a housing fee to be charged to the
individual's BR account if a successful housing assignment
is made.
*Change log: 10/22/99 RE SCT TOS SIIBMA01 (SIP096)
*
VALUES: (BLANK) None
HC Room Change Fee
HF Late Cancellation Fee
HR Room Deposit Forfeiture/returning
HN Room Deposit Forfeiture/new
HW Room Dep Forfeit/waiting assignment
HA252 OPTIONAL FEE CODE 2 REFER TO HA251 FOR VALID VALUES. 2
FOCUS='Opt,Fee 2'
A code identifying a housing fee to be charged to the
individual's BR account if a successful housing assignment
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 790
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 789
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA252 OPTIONAL FEE CODE 2 (CONT) is made.
HA253 OPTIONAL FEE CODE 3 REFER TO HA251 FOR VALID VALUES. 2
FOCUS='Opt,Fee 3'
A code identifying a housing fee to be charged to the
individual's BR account if a successful housing assignment
is made.
HA255 ROOM TYPE REFER TO ACB40 FOR VALID VALUES. 1 25
FOCUS='Room,Type'
The Room Type of the room assigned to this student.
HA257 ROOM_PHONE DRMPH FOCUS='Room,Phone' 7
The Room Phone Number which is assigned to the student.
HA260 FILLER EJECT 9
The following series of data elements relate to the
Meal Plan Assignment resulting from this Application.
HA300 RH ASSGN MEAL PLAN REFER TO RT175 FOR VALID VALUES. 1
FOCUS='Meal,Plan'
The Meal Plan for which this individual has contracted.
HA310 RH MEAL BEG DT FOCUS='Meal Plan,Begin Dt' 8
The date upon which Food Service under this Meal Plan
begins.
HA311 RH MEAL BEG RSN REFER TO HA211 FOR VALID VALUES. 2
FOCUS='MP Beg,Rsn'
This element specifies information about the means by which
this Meal Plan assignment was made.
HA320 RH MEAL END DT FOCUS='Meal Plan,End Dt' 8
The date upon which Food Service under this Meal Plan
terminates.
HA322 RH MEAL END RSN FOCUS='MP End Rsn' 2
This element specifies information about the reason for which
this Meal Plan assignment was terminated.
VALUES: EX Expiration of Meal Plan
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 791
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 790
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA322 RH MEAL END RSN (CONT)
MR Meal Plan Scan Request
UR User Requested Plan Change
WD Student Withdrew from University
HA323 RH MEAL RSN DT FOCUS='MP End,Date' 8
The date the Food Service termination was entered.
HA330 RH MEAL REF AMT FOCUS='MP Refund,Amt' 7
The user specified or system calculated amount of
the refund due to this Meal Plan holder.
HA350 FILLER 13
HA371 BR FEED TYPE FOCUS='BR Feed,Type' 1
Indicates the type of BR Feed to use for housing charges.
VALUES: (BLANK) Feed as terms become current
M Feed monthly housing charges
HA372 BR FEED REQUIRED FOCUS='BR Feed,Rqrd' 1
Indicates that a BR Feed is required.
VALUES: (BLANK) No, all charges fed to BR
Y Yes, feed required.
B Calc error, board rates missing
H Calc error, housing rates missing
F Calc error, fee rates missing
1 Calc error, calendar missing
7 Calc error, subcode missing
8 Calc error, term code missing
9 Calc error, max segments reached
HA373 BR FEED AMT, FIRST FOCUS='BR Feed,First Amt' 7
For charges fed monthly, the amount to feed for the first
partial month. If the assignment starts on the first of the
month, this amount will be zero.
*Change log: 10/22/99 RE SCT TOS SIIBMA01 (SIP096)
*
HA374 BR FEED AMT, LAST FOCUS='BR Feed,Last Amt' 7
For charges fed monthly, the amount to feed for the last
partial month. If the assignment ends on the last day of the
month, this amount will be zero.
DATE RUN 04/08/03 Auburn University REPORT PAGE 792
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 791
SEGMENT 010 HOUSING ASSIGNMENT HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HA375 BR FEED AMT, MONTHLY FOCUS='BR Feed,Month Amt' 7
For charges fed monthly, the amount to feed for each full month.
HA390 NOTE FOCUS='Note' 60
Text note used to record comments about this application or
assignment.
HA398 RH BILL SEG CTR FOCUS='Bill Seg,Cntr' 3
HA399 RH MAINT DATE FOCUS='Maint,Date' 8
DATE RUN 04/08/03 Auburn University REPORT PAGE 793
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 792
SEGMENT 020 BILLING DISTRIBUTION HOUSING ASSIGNMENT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
This segment contains a list of all charges computed
for this assignment.
HA410 CHARGE DIST TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Charge,Term'
The system calculated term, including century, in which the charge is
to be posted to the Billing Detail File.
HA4Y0 CHARGE DIST TERM YYT FOCUS='Charge,Term,YYT' 3
The system calculated term in which the charge is to be
posted to the Billing Detail File.
HA420 CHARGE SUBCODE FOCUS='Charge,Subcode' 5
The subcode, as defined in the BR Subcode Table, under which
this charge is to be posted to the Billing Detail File.
HA430 CHARGE AMOUNT FOCUS='Charge,Amount' 7
The amount of the charge that is to be posted to the Billing
Detail File.
HA440 CHARGE AMOUNT BR FOCUS='Charge,Amount BR' 7
The amount of this charge that has actually been posted to
the Billing Detail File.
HA442 CHARGE TYPE FOCUS='Chrg,Type' 1
The type of charge that this entry represents.
VALUES: (BLANK) No Charge
H Room Rate Charge
B Meal Plan Charge
F Fee Charge
HA450 FILLER 6
DATE RUN 04/08/03 Auburn University REPORT PAGE 794
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 793
SEGMENT 010 HOUSING INSTALLATION HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCA01 INSTL DELETE FLAG FOCUS='Delete,Flag' 1
A 'D' in this field will delete the data.
VALUES: (BLANK) Do not delete record
D Delete record
#HCA02 INSTL RECORD TYPE FOCUS='Record,Type' 3
The Type code for this record.
VALUES: 010 Assignment Period Calendar
HCA21 INSTL ASSGN PD 1 REFER TO HA004 FOR VALID VALUES. 5 C
FOCUS='Asgn,Per 1'
The first active housing assignment period, including century.
HCAY0 INSTL ASSGN PD 1 YYT FOCUS='Asgn,Per 1,YYT' 3
The first active housing assignment period.
HCA22 INSTL ASSGN PD 2 REFER TO HA004 FOR VALID VALUES. 5 C
FOCUS='Asgn,Per 2'
The second active housing assignment period, including century.
HCAY1 INSTL ASSGN PD 2 YYT FOCUS='Asgn,Per 2,YYT' 3
The second active housing assignment period.
HCA23 INSTL ASSGN PD 3 REFER TO HA004 FOR VALID VALUES. 5 C
FOCUS='Asgn,Per 3'
The third active housing assignment period, including century.
HCAY2 INSTL ASSGN PD 3 YYT FOCUS='Asgn,Per 3,YYT' 3
The third active housing assignment period.
HCA24 INSTL ASSGN PD 4 REFER TO HA004 FOR VALID VALUES. 5 C
FOCUS='Asgn,Per 4'
The fourth active housing assignment period, including century.
HCAY3 INSTL ASSGN PD 4 YYT FOCUS='Asgn,Per 4,YYT' 3
The fourth active housing assignment period, including century.
HCA30 INSTL DEFAULT WEIGHT FOCUS='Default,Weight' 1
The default weight to use for roommate questionnaire responses
that are not found in the Roommate Questionnaire Table.
HCA31 HOUSING_RT_FEED_OPT FOCUS='House,RT,Opt' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 795
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 794
SEGMENT 010 HOUSING INSTALLATION HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCA31 HOUSING_RT_FEED_OPT (CONT) A flag indicating whether Housing Charges should be fed
to BR in a real-time mode.
*Change Log: 08/19/02 RE SCT TOS changes SIIBMC89
*
DEFAULT: (BLANK) Housing to BR is not a Real-Time Feed
VALUES: Y Housing to BR is a Real-Time Feed
N Housing to BR is not a Real-Time Feed
(BLANK) Housing to BR is not a Real-Time Feed
HCA99 INST MAINT DATE FOCUS='Maint,Date' 8
Last maintenance date for this segment.
DATE RUN 04/08/03 Auburn University REPORT PAGE 796
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 795
SEGMENT 020 ASSIGNMENT PERIOD CA HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCB01 ASSGN DELETE FLAG FOCUS='Delete,Flag' 1
A 'D' in this field will delete the data.
VALUES: (BLANK) Do not delete record
D Delete record
#HCB02 ASSGN RECORD TYPE FOCUS='Record,Type' 3
The Type code for this record.
VALUES: 020 Assignment Period Calendar
#HCB04 ASSIGN PERIOD REFER TO HA004 FOR VALID VALUES. 5 C
FOCUS='Asgn,Per'
A period of time, including century, not to exceed an academic year
in length during which a facility's attributes and the conditions of
its occupancy will remain constant.
#HCBY0 ASSIGN PERIOD YYT FOCUS='Asgn,Per,YYT' 3
A period of time, not to exceed an academic year in length
during which a facility's attributes and the conditions of
its occupancy will remain constant.
HCB15 ASSGN BEGIN DATE FOCUS='Asgn,Begin Dt' 8
The earliest date that assignments may be made in this period.
This date may not overlap any other Assignment Periods.
HCB25 ASSGN END DATE FOCUS='Asgn,End Dt' 8
The latest date that assignments may be made in this period.
This date may not overlap any other Assignment Periods.
HCB30 ASSGN EXT IND REFER TO AA705 FOR VALID VALUES. 1
FOCUS='Ext,Ind'
The External Account Indicator to use for posting all housing
charges to the students account.
HCB35 ASSGN DEP SUBCODE FOCUS='Deposit,Subcode' 5
The BR Subcode to be used for posting housing deposits.
HCB40 ASSGN ACAD UNIT REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Acad,Unit'
The Academic Unit associated with this assignment period.
HCB99 ASSGN MAINT DATE FOCUS='Maint,Date' 8
Last maintenance date for this segment.
DATE RUN 04/08/03 Auburn University REPORT PAGE 797
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 796
SEGMENT 030 OCCUP PERIOD CAL HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCC01 OCCUP DELETE FLAG FOCUS='Delete,Flag' 1
A 'D' in this field will delete the data.
VALUES: (BLANK) Do not delete record
D Delete record
#HCC02 OCCUP RECORD TYPE FOCUS='Record,Type' 3
The Type code for this record.
VALUES: 030 Occupancy Period Calendar
#HCC04 OCCUP ASSGN PERIOD REFER TO HA004 FOR VALID VALUES. 5 C
FOCUS='Asgn,Per'
A period of time, including century, not to exceed an academic year
in length, during which a facility's attributes and the conditions
of its occupancy will remain constant.
#HCCY0 OCCUP ASSGN PER_YYT FOCUS='Asgn,Per,YYT' 3
A period of time, not to exceed an academic year in length
during which a facility's attributes and the conditions
of its occupancy will remain constant.
#HCC05 OCCUPANCY PERIOD REFER TO HA013 FOR VALID VALUES. 1
FOCUS='Occ,Per'
The time period within the Assignment Period that housing
will be occupied.
HCC15 OCCUP BEGIN DATE FOCUS='Occup,Begin Dt' 8
The earliest date that assignments may be made in this period.
This date must be within the Assignment Period.
HCC25 OCCUP END DATE FOCUS='Occup,End Dt' 8
The latest date that assignments may be made in this period.
This date must be within the Assignment Period.
HCC41 OCCUP TERM 1 REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Occup,Term1'
The Term,including century, in which this Occupancy Period begins.
This Term Code will be used to interface Housing Assignments and
Charges to the Student Term File and the Billing Files.
HCCY1 OCCUP TERM 1 YYT FOCUS='Occup,Term1,YYT' 3
The Term in which this Occupancy Period begins.
DATE RUN 04/08/03 Auburn University REPORT PAGE 798
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 797
SEGMENT 030 OCCUP PERIOD CAL HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCC42 OCCUP TERM 2 REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Occup,Term2'
The second Term, including century, in this Occupancy Period. This Term
Code will be used to interface Housing Assignments and Charges
to the Student Term File and the Billing Files.
HCCY2 OCCUP TERM 2 YYT FOCUS='Occup,Term2,YYT' 3
The second Term in this Occupancy Period.
HCC43 OCCUP TERM 3 REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Occup,Term3'
The third Term, including century, in this Occupancy Period. This Term
Code will be used to interface Housing Assignments and Charges
to the Student Term File and the Billing Files.
HCCY3 OCCUP TERM 3 YYT FOCUS='Occup,Term3,YYT' 3
The third Term in this Occupancy Period.
HCC44 OCCUP TERM 4 REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Occup,Term4'
The fourth Term, including century, in this Occupancy Period. This Term
Code will be used to interface Housing Assignments and Charges
to the Student Term File and the Billing Files.
HCCY4 OCCUP TERM 4 YYT FOCUS='Occup,Term4,YYT' 3
The fourth Term in this Occupancy Period.
HCC50 OCCUP DAYS VACANT FOCUS='Days,Vacant' 3
The number of days that the students are normally out of the
room. This is system-calculated based on the number of break
days (Screen HBC) falling within the occupancy period.
The system deducts the number of vacant days from the total
number of days in the occupancy period to determine the
prorated daily rate when calculating partial period charges.
HCC99 OCCUP MAINT DATE FOCUS='Maint,Date' 8
Last maintenance date for this record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 799
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 798
SEGMENT 040 ROOMMATE QUESTIONNAI HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCD01 QUEST DELETE FLAG FOCUS='Delete,Flag' 1
A 'D' in this field will delete the record.
VALUES: (BLANK) Do not delete record
D Delete record
#HCD02 QUEST RECORD TYPE FOCUS='Record,Type' 3
The Type code for this record.
VALUES: 040 Roommate Questionnaire
#HCD04 QUESTION NUMBER FOCUS='Ques,Num' 1
The question number on the Roommate Match Questionnaire.
HCD15 QUEST RESP, APPL REFER TO HA060 FOR VALID VALUES. 1
FOCUS='App,Rspn'
A possible applicant response to this question.
HCD16 QUEST RESP, R/MATE REFER TO HA060 FOR VALID VALUES. 1
FOCUS='Rmte,Rspn'
A possible roommate response to this question.
HCD20 QUEST RESP WEIGHT FOCUS='Rspn,Wght' 1
The numeric weight to be given to this pair of responses
relative to other possible pairs of responses to the same
question, where a value of 9 signifies the most desirable
match and 0 is the least.
If a weight is not specified, and the Compatibility flag
is blank, the system uses the default weight defined on the
Housing Installation record (Screen HIN) to compute roommate
compatibility coefficients.
HCD30 QUEST COMPATIBILITY FOCUS='Compat' 1
A code indicating whether this pair of responses is compatible.
VALUES: (BLANK) Compatible; use weight factor
N Not compatible
HCD99 QUEST MAINT DATE FOCUS='Maint,Date' 8
Last maintenance date for this record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 800
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 799
SEGMENT 050 BUILDING ATTRIBUTES HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCE01 BLDG DELETE FLAG FOCUS='Delete,Flag' 1
A 'D' in this field will delete the record.
VALUES: (BLANK) Do not delete record
D Delete record
#HCE02 BLDG RECORD TYPE FOCUS='Record,Type' 3
The Type code for this record.
VALUES: 050 Building Attributes
#HCE04 BLDG ASSIGN PER REFER TO HA004 FOR VALID VALUES. 5 C
FOCUS='Asgn,Per'
A period of time, including century, not to exceed an academic year in
length, during which a facility's attributes and the conditions of its
occupancy will remain constant.
#HCEY0 BLDG ASSIGN PER YYT FOCUS='Asgn,Per,YYT' 3
A period of time, not to exceed an academic year in length,
during which a facility's attributes and the conditions of its
occupancy will remain constant.
#HCE05 BLDG BUILDING CODE REFER TO ACB15 FOR VALID VALUES. 5
FOCUS='Bldg'
The code used to identify the building.
HCE10 BLDG ASSIGN GROUP FOCUS='Asgn,Grp' 1
The code identifying the applicant Assignment Group to be
assigned to this building by the Scheduling Algorithm (HBA520).
This may be overridden at the floor and individual room levels.
Assignment groups should be broadly defined to achieve maximum
flexibilty in the room assignment processes.
Values delivered by SCT are utilized in the room assignment programs.
Changes to these values may require programming changes in HBA500
and HBA520.
VALUES: A Apartment
F Freshman Traditional
U Upperclass Traditional
T Transfer
G Graduate
S Staff
X General
HCE12 BLDG SPEC PURPOSE REFER TO HA030 FOR VALID VALUES. 3
DATE RUN 04/08/03 Auburn University REPORT PAGE 801
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 800
SEGMENT 050 BUILDING ATTRIBUTES HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Spec,Purp'
The code identifying the type of special purpose housing
designated for this building. This code may be overridden
at the floor and room levels.
HCE14 BLDG MEAL PLAN REFER TO RT175 FOR VALID VALUES. 1
FOCUS='Meal,Plan'
The meal plan normally required of all students assigned to
this building. This meal plan may be overridden at the floor
and room levels.
HCE16 BLDG RATE REFER TO HR007 FOR VALID VALUES. 2
FOCUS='Rate'
The code identifying the rate normally used to charge students
assigned to this building. This code may be overridden at the
floor and room levels.
HCE18 BLDG HALL TYPE FOCUS='Hall,Type' 1 40
The hall type typically associated with the building. This
is used to match the student preference stated on the housing
application; it may be overridden at the floor and room levels.
DEFAULT: C Coed
VALUES: C Coed
L Coed, Alternating Floor
M Male Only
F Female Only
HCE21 BUILDING FLAG 1 FOCUS='Bldg,Flg1' 2
User-defined report flag for this building.
HCE22 BUILDING FLAG 2 FOCUS='Bldg,Flg2' 2
User-defined report flag for this building.
HCE23 BUILDING FLAG 3 FOCUS='Bldg,Flg3' 2
User-defined report flag for this building.
HCE30 BUILDING SUBCODE FOCUS='Bldg,Subcd' 5
The Billing/Receivables subcode to be used for posting
housing charges to bills. This subcode will be overridden
if there is an entry on the Housing Rate Table for the Rate
code (of the building) that specifies a different subcode.
HCE32 EXT HS DATE MALE FOCUS='Ext Hs,Dt Male' 8
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 802
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 801
SEGMENT 050 BUILDING ATTRIBUTES HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCE32 EXT HS DATE MALE (CONT) The last date through which males are eligible for extended
housing credits. After this date, males in this building
will be assumed to be living in extended housing by choice.
HCE33 EXT HS DT FEMALE FOCUS='Ext Hs Dt,Female' 8
The last date through which females are eligible for extended
housing credits. After this date, females in this building
will be assumed to be living in extended housing by choice.
HCE45 BLDG QUOTA GRP, 1 FOCUS='Bldg,Quota,Grp 1' 2 25
The code identifying the population of students that are to be
included in this building quota.
VALUES: (BLANK)
FR Freshmen
TR Transfer
GR Graduate
RR Returners Request
SP Special Programs
UC Upperclass
UH Honors
EB Black Students
EH Hispanic Students
EO Other Ethnic Groups
GM Male
GF Female
AO Students 23 or Older
SM Smokers
HCE46 BLDG QUOTA PCT, 1 FOCUS='Bldg,Quota,Pct 1' 3
The percent of the building to be reserved for this Quota
Group.
If 100% is used, only students who are in the Quota Group will
will be assigned to the building.
If 0% is used, no students in the Quota Group will be assigned
to the building.
For all other percentages, the quota will be treated as a
balancing target for use during lottery processing.
RANGES: 000-100
DATE RUN 04/08/03 Auburn University REPORT PAGE 803
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 802
SEGMENT 050 BUILDING ATTRIBUTES HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCE49 BLDG QUOTA GRP, 2 REFER TO HCE45 FOR VALID VALUES. 2
FOCUS='Bldg,Quota,Grp 2'
HCE50 BLDG QUOTA PCT, 2 REFER TO HCE46 FOR VALID VALUES. 3
FOCUS='Bldg,Quota,Pct 2'
HCE52 BLDG QUOTA GRP, 3 REFER TO HCE45 FOR VALID VALUES. 2
FOCUS='Bldg,Quota,Grp 3'
HCE53 BLDG QUOTA PCT, 3 REFER TO HCE46 FOR VALID VALUES. 3
FOCUS='Bldg,Quota,Pct 3'
HCE56 BLDG QUOTA GRP, 4 REFER TO HCE45 FOR VALID VALUES. 2
FOCUS='Bldg,Quota,Grp 4'
HCE57 BLDG QUOTA PCT, 4 REFER TO HCE46 FOR VALID VALUES. 3
FOCUS='Bldg,Quota,Pct 4'
HCE60 BLDG QUOTA GRP, 5 REFER TO HCE45 FOR VALID VALUES. 2
FOCUS='Bldg,Quota,Grp 5'
HCE61 BLDG QUOTA PCT, 5 REFER TO HCE46 FOR VALID VALUES. 3
FOCUS='Bldg,Quota,Pct 5'
HCE70 BLDG SORT GROUP FOCUS='Bldg Sort,Group' 3
A code for grouping buildings together for administrative
purposes.
HCE75 BLDG COMMENT FOCUS='Bldg,Comments' 50
A general comment to describe the reason for termination
of extended housing credits.
HCE99 BLDG MAINT DATE FOCUS='Maint,Date' 8
Last maintenance date for the Building/Floor record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 804
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 803
SEGMENT 060 FLOOR ATTRIBUTES HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCF01 FLOOR DELETE FLAG FOCUS='Delete,Flag' 1
A 'D' in this field will delete the record.
VALUES: (BLANK) Do not delete record
D Delete record
#HCF02 FLOOR RECORD TYPE FOCUS='Record,Type' 3
The Type code for this record.
VALUES: 060 Floor Attributes
#HCF04 FLOOR ASSIGN PER REFER TO HA004 FOR VALID VALUES. 5 C
FOCUS='Asgn,Per'
The Assignment Period, including century, to which this Floor
Attributes record pertains.
#HCFY0 FLOOR ASSIGN PER YYT FOCUS='Asgn,Per,YYT' 3
The Assignment Period to which this Floor Attributes record
pertains.
#HCF05 FL BLDG CODE REFER TO ACB15 FOR VALID VALUES. 5
FOCUS='Bldg'
The code identifying the building in which this room is located.
HCF06 FLOOR CODE REFER TO ACB51 FOR VALID VALUES. 2
FOCUS='Floor'
A code used to identify each floor in the building. The
blank floor entry identifies building attributes that apply
to all floors.
HCF10 FL ASSIGN GROUP REFER TO HA016 FOR VALID VALUES. 1
FOCUS='Asgn,Grp'
The code identifying the applicant Assignment Group to be
assigned to this floor by the Scheduling Algorithm (HBA520).
If none is specified, the building Assignment Group will be
used. The floor Assignment Group may be overridden at the
room level.
DEFAULT: (BLANK) None Specified
HCF12 FL SPEC PURPOSE REFER TO HA030 FOR VALID VALUES. 3
FOCUS='Spec,Purp'
The code identifying the type of Special Purpose housing
designated for this floor. This may be overridden at the
room level. If no code is specified, the Special Purpose
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 805
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 804
SEGMENT 060 FLOOR ATTRIBUTES HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCF12 FL SPEC PURPOSE (CONT) code for the building will be used.
HCF14 FL MEAL PLAN REFER TO RT175 FOR VALID VALUES. 1
FOCUS='M P'
The Meal Plan normally required of all students assigned to
this floor. This code may be overridden at the room level.
If no code is specified, the Meal Plan for the building
will be used.
HCF16 FL RATE REFER TO HR007 FOR VALID VALUES. 2
FOCUS='Rate'
The Rate code normally used to charge students assigned to
this floor. This code may be overridden at the room level.
If no code is specified, the Rate code for the building is used.
HCF18 FLOOR TYPE FOCUS='Floor,Type' 1 40
The Floor Type used to match the student preference stated on
the housing application.
VALUES: C Coed
M Male Only
F Female Only
HCF30 FLOOR LEVEL FOCUS='Floor,Level' 1
The Floor Level used to match the student preference stated on
the housing application.
VALUES: (BLANK) Not Specified
U Upper Floor
L Lower Floor
HCF45 FLOOR QUOTA GRP, 1 REFER TO HCE45 FOR VALID VALUES. 2 25
FOCUS='Floor,Quota,Grp 1'
The code identifying the student population to which this
floor quota pertains.
HCF46 FLOOR QUOTA PCT, 1 FOCUS='Floor,Quota,Pct 1' 3
The percent of space to be reserved for this Quota Group.
If 100% is used, only students who are in the Quota Group will
will be assigned to the floor.
If 0% is used, no students in the Quota Group will be assigned
to the floor.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 806
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 805
SEGMENT 060 FLOOR ATTRIBUTES HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCF46 FLOOR QUOTA PCT, 1 (CONT) For all other percentages, the quota will be treated as a
balancing target for use during lottery processing.
RANGES: 000-100
HCF49 FLOOR QUOTA GRP, 2 REFER TO HCE45 FOR VALID VALUES. 2
FOCUS='Floor,Quota,Grp 2'
The code identifying the student population to which this
floor quota pertains.
HCF50 FLOOR QUOTA PCT, 2 REFER TO HCE46 FOR VALID VALUES. 3
FOCUS='Floor,Quota,Pct 2'
The percent of space to be reserved for this Quota Group.
If 100% is used, only students who are in the Quota Group will
will be assigned to the floor.
If 0% is used, no students in the Quota Group will be assigned
to the floor.
For all other percentages, the quota will be treated as a
balancing target for use during lottery processing.
HCF52 FLOOR QUOTA GRP, 3 REFER TO HCE45 FOR VALID VALUES. 2
FOCUS='Floor,Quota,Grp 3'
The code identifying the student population to which this
floor quota pertains.
HCF53 FLOOR QUOTA PCT, 3 REFER TO HCE46 FOR VALID VALUES. 3
FOCUS='Floor,Quota,Pct 3'
The percent of space to be reserved for this Quota Group.
If 100% is used, only students who are in the Quota Group will
will be assigned to the floor.
If 0% is used, no students in the Quota Group will be assigned
to the floor.
For all other percentages, the quota will be treated as a
balancing target for use during lottery processing.
DATE RUN 04/08/03 Auburn University REPORT PAGE 807
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 806
SEGMENT 060 FLOOR ATTRIBUTES HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCF56 FLOOR QUOTA GRP, 4 REFER TO HCE45 FOR VALID VALUES. 2
FOCUS='Floor,Quota,Grp 4'
The code identifying the student population to which this
floor quota pertains.
HCF57 FLOOR QUOTA PCT, 4 REFER TO HCE46 FOR VALID VALUES. 3
FOCUS='Floor,Quota,Pct 4'
The percent of space to be reserved for this Quota Group.
If 100% is used, only students who are in the Quota Group will
will be assigned to the floor.
If 0% is used, no students in the Quota Group will be assigned
to the floor.
For all other percentages, the quota will be treated as a
balancing target for use during lottery processing.
HCF60 FLOOR QUOTA GRP, 5 REFER TO HCE45 FOR VALID VALUES. 2
FOCUS='Floor,Quota,Grp 5'
The code identifying the student population to which this
floor quota pertains.
HCF61 FLOOR QUOTA PCT, 5 REFER TO HCE46 FOR VALID VALUES. 3
FOCUS='Floor,Quota,Pct 5'
The percent of space to be reserved for this Quota Group.
If 100% is used, only students who are in the Quota Group will
will be assigned to the floor.
If 0% is used, no students in the Quota Group will be assigned
to the floor.
For all other percentages, the quota will be treated as a
balancing target for use during lottery processing.
HCF99 FLOOR MAINT DATE FOCUS='Maint,Date' 8
The date on which this record was last maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 808
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 807
SEGMENT 070 ROOM TYPE ATTRIBUTES HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCG01 RT DELETE FLAG FOCUS='Delete,Flag' 1
A 'D' in this field will delete the record.
VALUES: (BLANK) Do not delete record
D Delete record
#HCG02 RT RECORD TYPE FOCUS='Record,Type' 3
The Type code for this record.
VALUES: 070 Room Type Attributes
#HCG04 RT ROOM TYPE REFER TO ACB40 FOR VALID VALUES. 1 25
FOCUS='Room,Type'
Code identifying a type of room provided by the
institution.
HCG15 RT BEDS AVAILABLE FOCUS='Avail,Beds' 1
The number of beds normally present in a room
of this type.
HCG16 RT EXT BEDS FOCUS='Ext,Beds' 1
The number of extended housing beds normally
present in a room of this type.
HCG99 RT MAINT DATE FOCUS='Maint,Date' 8
Last maintenance date for this record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 809
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 808
SEGMENT 080 OCCUPANCY TYPE ATTR HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCH01 OT DELETE FLAG FOCUS='Delete,Flag' 1
A 'D' in this field will delete the record.
VALUES: (BLANK) Do not delete record
D Delete record
#HCH02 OT RECORD TYPE FOCUS='Record,Type' 3
The Type code for this record.
VALUES: 080 Room/Occupancy Type Attributes
#HCH04 RO ROOM TYPE REFER TO ACB40 FOR VALID VALUES. 1 25
FOCUS='Room,Type'
Code identifying a type of room available through
institutional housing.
#HCH05 OCCUPANCY TYPE REFER TO AR541 FOR VALID VALUES. 1 32
FOCUS='Occ,Type'
A type of occupancy which is valid for this room type.
HCH15 OT BEDS OCCUPIED FOCUS='Asgn,Beds,Occp' 1
The number of beds normally occupied by one assignment
having this room type/occupancy type combination.
HCH99 OT MAINT DATE FOCUS='Maint,Date' 8
Last maintenance date for this record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 810
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 809
SEGMENT 090 FEE RATE ATTRIBUTES HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCI01 FEE DELETE FLAG FOCUS='Delete,Flag' 1
A 'D' in this field will delete the record.
VALUES: (BLANK) Do not delete record
D Delete record
#HCI02 RECORD TYPE FOCUS='Record,Type' 3
The Type code for this record.
VALUES: 090 Fee Rate Attributes
#HCI04 ASSGN PD REFER TO HA004 FOR VALID VALUES. 5 C
FOCUS='Asgn,Per'
#HCIY0 ASSGN PD YYT FOCUS='Asgn,Per,YYT' 3
#HCI05 FEE CODE REFER TO HA251 FOR VALID VALUES. 2
FOCUS='Fee,Code'
A code identifying a housing fee that may be posted
to BR accounts from the Housing system.
HCI15 FE SUBCODE FOCUS='Subcode' 5
The BR charge subcode to be used for posting this
housing fee.
HCI20 ASSESSMENT METHOD FOCUS='Assess,Method' 1
The method to be used to determine whether this fee should
be charged.
VALUES: (BLANK) Always assess
A Only assess if a room was assigned
C Only assess if application cancelled
1 Only assess one (1) time
HCI21 TERM CHARGED FOCUS='Term,Chrgd' 1
The term to be charged once the fee assessment is made.
VALUES: (BLANK) First term of assignment.
L Last term of assignment.
HCI31 FEE AMOUNT FOCUS='Fee,Amount' 7
The amount to be charged for this fee.
HCI99 FE MAINT DATE FOCUS='Maint,Date' 8
Last maintenance date for this record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 811
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 810
SEGMENT 100 MEAL PLAN RATE ATTRI HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCJ01 FE DELETE FLAG FOCUS='Delete,Flag' 1
A 'D' in this field will delete the record.
VALUES: (BLANK) Do not delete record
D Delete record
#HCJ02 FE RECORD TYPE FOCUS='Record,Type' 3
The Type code for this record.
VALUES: 100 Meal Plan Rate Attributes
#HCJ04 FE ASSIGN PER REFER TO HA004 FOR VALID VALUES. 5 C
FOCUS='Asgn,Per'
#HCJY0 FE ASSIGN PER YYT FOCUS='Asgn,Per,YYT' 3
#HCJ05 OCCUP PD REFER TO HA013 FOR VALID VALUES. 1
FOCUS='Occ,Per'
#HCJ06 MEAL PLAN REFER TO RT175 FOR VALID VALUES. 1
FOCUS='Meal,Plan'
A code identifying a meal plan offered by the institution.
HCJ15 MP SUBCODE FOCUS='Subcode' 5
The subcode to be used for posting charges for this
meal plan to student accounts.
HCJ31 AMOUNT, TERM 1 FOCUS='Amount,Term 1' 7
The amount to be charged in Term 1 of the occupancy period for
this meal plan.
HCJ32 AMOUNT, TERM 2 FOCUS='Amount,Term 2' 7
The amount to be charged in Term 2 of the occupancy period for
this meal plan.
HCJ33 AMOUNT, TERM 3 FOCUS='Amount,Term 3' 7
The amount to be charged in Term 3 of the occupancy period for
this meal plan.
HCJ34 AMOUNT, TERM 4 FOCUS='Amount,Term 4' 7
The amount to be charged in Term 4 of the occupancy period for
this meal plan.
HCJ40 AMOUNT, POINTS FOCUS='Amount,Points' 7
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 812
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 811
SEGMENT 100 MEAL PLAN RATE ATTRI HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCJ40 AMOUNT, POINTS (CONT) The amount to be charged for the meal points associated with this
meal plan. This is the total amount for all terms in this
occupancy period.
HCJ99 MR MAINT DATE FOCUS='Maint,Date' 8
Last maintenance date for this record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 813
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 812
SEGMENT 110 BREAK CALENDAR HOUSING CONTROL FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HCK01 BREAK DELETE FLAG FOCUS='Break,Delete,Flag' 1
A 'D' in this field will delete the record.
VALUES: (BLANK) Do not delete record
D Delete record
#HCK02 BREAK RECORD TYPE FOCUS='Break,Record,Type' 3
The Type code for this record.
VALUES: 110 Break Calendar
#HCK04 BREAK ASSGN PERIOD REFER TO HA004 FOR VALID VALUES. 5 C
FOCUS='Brk,Asgn,Per'
A period of time, including century, not to exceed an academic year in
length, during which a facility's attributes and the conditions of its
occupancy will remain constant.
#HCKY0 BREAK ASSGN PER YYT FOCUS='Brk,Asgn,Per,YYT' 3
A period of time, not to exceed an academic year in length,
during which a facility's attributes and the conditions of its
occupancy will remain constant.
#HCK05 BREAK SEQUENCE FOCUS='Break,Seq' 1
The sequence number for this break calendar entry.
HCK15 BREAK BEGIN DATE FOCUS='Break Beg,Date' 8
The date this break begins. No housing charges are computed
for break days.
HCK25 BREAK END DATE FOCUS='Break End,Date' 8
The date the break ends. No housing charges are computed
for break days.
HCK99 BK MAINT DATE FOCUS='Maint,Date' 8
Last maintenance date for this record.
*Change log: 10/23/00 RE: SIIBMB24 (SIS024)
* 04/12/01 PB: SIIBMB61 (SIS061)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 814
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 813
SEGMENT 010 ROOM ATTRIBUTES HOUSING ROOM INVENTORY
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HI001 DELETE FLAG FOCUS='Delete,Flag' 1
A 'D' in this field will delete the record.
VALUES: (BLANK) Do not delete record
D Delete record
#HI004 ASSIGN PERIOD REFER TO HA004 FOR VALID VALUES. 5 C
FOCUS='Asgn,Per'
A period of time, including century, not to exceed an academic year in
length, during which a facility's attributes and the conditions of its
occupancy will remain constant.
#HI0Y0 ASSIGN PERIOD YYT FOCUS='Asgn,Per,YYT' 3
A period of time, not to exceed an academic year in length,
during which a facility's attributes and the conditions of its
occupancy will remain constant.
#HI005 BUILDING CODE REFER TO ACB15 FOR VALID VALUES. 5
FOCUS='Bldg'
#HI007 ROOM NUMBER FOCUS='Room,Num' 6
The number which is used to identify this room.
HI010 ROOM CAMPUS AREA REFER TO ACB96 FOR VALID VALUES. 2
FOCUS='Camp,Area'
The area of the campus in which a building may be located or for
which an applicant may specify a preference.
HI012 ROOM FLOOR REFER TO ACB51 FOR VALID VALUES. 2
FOCUS='Floor'
The floor on which this room is located.
HI020 ROOM ASSGN GRP REFER TO HA016 FOR VALID VALUES. 1
FOCUS='Asgn,Grp'
The assignment group to which this room belongs. If none is
specified for the room, the assignment group specified on
Screen HBF for the floor/building is used by the Scheduling
Algorithm (HBA520).
Assignment groups should be broadly defined to achieve maximum
flexibilty in the room assignment processes.
Values delivered by SCT are utilized in the room assignment programs.
Changes to these values may require programming changes in HBA500
and HBA520.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 815
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 814
SEGMENT 010 ROOM ATTRIBUTES HOUSING ROOM INVENTORY
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HI020 ROOM ASSGN GRP (CONT)
DEFAULT: (BLANK) None Specified
HI021 HALL TYPE REFER TO HCE18 FOR VALID VALUES. 1
FOCUS='Hall,Type'
The hall type with which this room is associated. If none
is specified, the hall type specified for the building/floor
on Screen HBF is used by the Scheduling Algorithm (HBA520).
HI022 ROOM TYPE REFER TO ACB40 FOR VALID VALUES. 1 25
FOCUS='Room,Type'
The Room Type code that is assigned to this room. This code
is used to match the student's room type preference during
lottery and assignment processing (HBA520).
HI030 SPECIAL PURPOSE REFER TO HA030 FOR VALID VALUES. 3
FOCUS='Spec,Purp'
Code identifying the special purpose housing assigned to this
room. If not specified, the special purpose, if any, assigned
to the building/floor (on Screen HBF) will be used.
HI035 MEAL PLAN REFER TO RT175 FOR VALID VALUES. 1
FOCUS='M P'
The Meal Plan normally required of all students assigned to
this room. If not specified, the building/floor Meal Plan
will be used.
HI040 MALE/FEMALE RESTRICT FOCUS='M/F,Restr' 1 30
If entered, housing assignments will be considered only for
students of the sex indicated. If not specified, the room
will be open for assignment to any student such that all
students in the room will be of the same sex.
VALUES: (BLANK) Single sex only
M Males only
F Females only
C Coed OK
HI045 SMOKING RESTRICTION FOCUS='Smoking,Restr' 1 30
Smoking restriction for this room.
VALUES: (BLANK) Unrestricted
N Non-smokers only
S Smokers only
DATE RUN 04/08/03 Auburn University REPORT PAGE 816
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 815
SEGMENT 010 ROOM ATTRIBUTES HOUSING ROOM INVENTORY
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HI047 EXTRA PHONE FOCUS='Num Xtr,Phones' 1 30
Number of extra phones in this room.
VALUES: (BLANK) One phone
N No phone
1 One extra phone
2 Two extra phones
3 Three extra phones
4 Four extra phones
HI050 ROOM RATE REFER TO HR007 FOR VALID VALUES. 2
FOCUS='Room,Rate'
The Rate Code normally used to charge students assigned to
this room. If not specified, the rate for the building/floor
will be used.
HI060 BED COUNT FOCUS='Bed Cnt' 1
The number of regular beds in this room.
HI062 EXTENDED BED COUNT FOCUS='Ext,Bed,Cnt' 1
The number of extended housing beds in this room.
HI071 VACANT STATUS, MALE FOCUS='Vac,Male' 1
Flag indicating that one or more beds are available for male
students. Actual vacancy dates may be determined by examining
the tables of daily bed counts (elements HI201 - HI205).
VALUES: (BLANK) No vacancies
V Male vacancies
X Male extended housing vacancies
HI072 VACANT STATUS, FEMAL E FOCUS='Vac,Female' 1
Flag indicating that one or more beds are available for female
students. Actual vacancy dates may be determined by examining
the tables of daily bed counts (elements HI201 - HI205).
VALUES: (BLANK) No vacancies
V Female vacancies
X Female extended housing vacancies
HI073 SPCL FEATURE 1 FOCUS='Spcl,Ftr 1' 1
For future use, an element specifying a special feature or
characteristic of this room.
HI074 SPCL FEATURE 2 FOCUS='Spcl,Ftr 2' 1
For future use, an element specifying a special feature or
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 817
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 816
SEGMENT 010 ROOM ATTRIBUTES HOUSING ROOM INVENTORY
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HI074 SPCL FEATURE 2 (CONT) characteristic of this room.
HI075 SPCL FEATURE 3 FOCUS='Spcl,Ftr 3' 1
For future use, an element specifying a special feature or
characteristic of this room.
HI080 ROOM PHONE DRMPH FOCUS='Room,Phone' 7
HI100 FILLER 85
HI199 ROOM MAINT DATE FOCUS='Maint,Date' 8
Last maintenance date for this Room Inventory record.
GROUP #DE RECS 1 MAX OCCURRENCES 75
#HI201 DAILY BED COUNT A FOCUS='Daily Bed,Count A' 1
A table of daily occupancy for days 1 thru 75 for this room in
this assignment period. A positive daily count indicates the
number of beds occupied by males (and/or females if room is coed).
A negative daily count indicates the number of beds occupied by
females.
GROUP #DE RECS 1 MAX OCCURRENCES 75
#HI202 DAILY BED COUNT B FOCUS='Daily Bed,Count B' 1
A table of daily occupancy for days 76 thru 150 for this room in
this assignment period. A positive daily count indicates the number
of beds occupied by males (and/or females if room is coed). A
negative daily count indicates the number of beds occupied by
females.
GROUP #DE RECS 1 MAX OCCURRENCES 75
#HI203 DAILY BED COUNT C FOCUS='Daily Bed,Count C' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 818
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 817
SEGMENT 010 ROOM ATTRIBUTES HOUSING ROOM INVENTORY
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#HI203 DAILY BED COUNT C (CONT) A table of daily occupancy for days 151 thru 225 for this room in
this assignment period. A positive daily count indicates the number
of beds occupied by males (and/or females if room is coed). A
negative daily count indicates the number of beds occupied by
females.
GROUP #DE RECS 1 MAX OCCURRENCES 75
#HI204 DAILY BED COUNT D FOCUS='Daily Bed,Count D' 1
A table of daily occupancy for days 226 thru 300 for this room in
this assignment period. A positive daily count indicates the number
of beds occupied by males (and/or females if room is coed). A
negative daily count indicates the number of beds occupied by
females.
GROUP #DE RECS 1 MAX OCCURRENCES 66
#HI205 DAILY BED COUNT E FOCUS='Daily Bed,Count E' 1
A table of daily occupancy for days 301 thru 366 for this room in
this assignment period. A positive daily count indicates the number
of beds occupied by males (and/or females if room is coed). A
negative daily count indicates the number of beds occupied by
females.
DATE RUN 04/08/03 Auburn University REPORT PAGE 819
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 818
SEGMENT 010 LOG ENTRY HOUSING LOG
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HL001 DELETE FLAG FOCUS='Delete,Flag' 1
A 'D' in this field will delete the record.
VALUES: (BLANK) Do not delete record
D Delete record
#HL005 BUILDING CODE REFER TO ACB15 FOR VALID VALUES. 5
FOCUS='Bldg'
The Building Code of this Log entry.
#HL007 ROOM NUMBER FOCUS='Room,Num' 6
The Room Number of this Log entry. Use a room of BLDG to enter
a general building comment.
#HL008 LOG TYPE FOCUS='Log,Type' 1 25
The type of entry in the Log.
VALUES: I Inventory
M Maintenance
C Comments
#HL010 DATE COMPLEMENT FOCUS='Date,Complement' 8
The numeric complement of the Entry Date. This is system-
maintained to keep the log in reverse chronological sequence.
#HL011 TIME COMPLEMENT FOCUS='Time,Complement' 6
The numeric complement of the Entry Time. This is system-
maintained to keep the log in reverse chronological sequence.
HL020 EFFECTIVE DATE FOCUS='Eff Date' 8
The effective date of this Log entry.
HL021 LOG ENTRY REASON FOCUS='Entry,Reason' 2 25
A code identifying the reason this Log entry was made.
VALUES: (BLANK) Not specified; see text
HL030 DISPOSITION DATE FOCUS='Dispos,Date' 8
The date of final disposition of this Log entry.
HL031 DISPOSITION REASON FOCUS='Dispos,Rsn' 2 25
The reason for final disposition of this Log entry.
VALUES: (BLANK) Not specified; see text
HL040 ENTRY DATE FOCUS='Entry,Date' 8
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 820
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 819
SEGMENT 010 LOG ENTRY HOUSING LOG
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HL040 ENTRY DATE (CONT) System-maintained. The date of entry in the Log.
HL041 ENTRY TIME FOCUS='Entry,Time' 6
System-maintained. The time of entry in the Log.
HL042 ENTRY DEPARTMENT FOCUS='Entry,Dept' 4
System-maintained. The department of the operator who
who made this Log entry.
HL043 ENTRY OPERATOR FOCUS='Entry,Oper' 4
System-maintained. The terminal operator who made this Log entry.
HL050 FILLER 37
HL091 TEXT LINE 1 FOCUS='Text,Ln 1' 60
The first line of text for this Log entry.
HL092 TEXT LINE 2 FOCUS='Text,Ln 2' 60
The second line of text for this Log entry.
HL093 TEXT LINE 3 FOCUS='Text,Ln 3' 60
The third line of text for this Log entry.
HL094 TEXT LINE 4 FOCUS='Text,Ln 4' 60
The fourth line of text for this Log entry.
HL095 TEXT LINE 5 FOCUS='Text,Ln 5' 60
The fifth line of text for this Log entry.
HL099 LOG MAINT DATE FOCUS='Maint,Date' 8
Last maintenance date for this Log record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 821
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 820
SEGMENT 010 OCCUPANCY PERIOD RAT HOUSING RATE TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HR001 DELETE FLAG FOCUS='Delete,Flag' 1
A 'D' in this field will delete the record.
VALUES: (BLANK) Do not delete record
D Delete record
#HR004 ASSIGN PERIOD REFER TO HA004 FOR VALID VALUES. 5 C
FOCUS='Asgn,Per'
A period of time, including century, not to exceed an academic year in
length, during which a facility's attributes and the conditions of its
occupancy will remain constant.
#HR0Y0 ASSIGN PERIOD YYT FOCUS='Asgn,Per,YYT' 3
A period of time, not to exceed an academic year in length,
during which a facility's attributes and the conditions of its
occupancy will remain constant.
#HR005 OCCUPANCY PERIOD REFER TO HA013 FOR VALID VALUES. 1
FOCUS='Occ,Per'
A period of time, within the Assignment Period, in which housing
will be occupied.
#HR007 RATE CODE FOCUS='Rate,Code' 2 30
The rate code identifying a rate structure under which
housing assignments may be charged. If not specified on
this table, it will be derived from the rate specified for
the room (Screen HRA), or the building (Screen HBF), or it
may be asserted for an individual housing assignment (Screen 504).
VALUES: (BLANK) Not specified
AP Apartment
FM Family
MS Married Student
PC Physically Challenged
ST Staff
TR Traditional
HR010 FILLER 84
HR198 OCCUP RATE COUNTER FOCUS='Occp Rate,Cntr' 3
HR199 RATE MAINT DATE FOCUS='Maint,Date' 8
Last maintenance date for this record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 822
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 821
SEGMENT 020 OCCUPANCY RATES HOUSING RATE TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HR205 ROOM TYPE REFER TO ACB40 FOR VALID VALUES. 1 25
FOCUS='Room,Type'
The room type associated with this rate.
HR207 OCCUPANCY TYPE REFER TO AR541 FOR VALID VALUES. 1 32
FOCUS='Occ,Type'
The occupancy type associated with this rate. The room type/
occupancy type combination associated with this rate must be
defined as a valid combination on Screen HRO.
HR210 RATE TYPE FOCUS='Rate,Type' 1
The basis upon which this rate is to be charged.
VALUES: T Flat rate, by term
D Daily rate
W Weekly rate
M Monthly rate
HR215 RATE SUBCODE FOCUS='Rate,Subcode' 5
The subcode to be used for posting housing charges calculated using
this rate to accounts in BR. If none is entered, the building subcode
specified on Screen HBF will be used.
HR221 RATE 1 FOCUS='Rate 1' 7
The amount to be charged in accordance with the rate type.
For flat rate by term, the amount to be charged in the first
term of this occupancy period.
HR222 RATE 2 FOCUS='Rate 2' 7
The amount to be charged in the second term of this occupancy
period.
HR223 RATE 3 FOCUS='Rate 3' 7
The amount to be charged in the third term of this occupancy
period.
HR224 RATE 4 FOCUS='Rate 4' 7
The amount to be charged in the fourth term of this occupancy
period.
HR230 RATE, TOTAL FOCUS='Rate,Total' 7
The total amount to be charged for this occupancy period.
DATE RUN 04/08/03 Auburn University REPORT PAGE 823
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 822
SEGMENT 020 OCCUPANCY RATES HOUSING RATE TABLES
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
HR240 RATE, DAILY FOCUS='Daily,Rate' 7
The daily rate to be charged for short term assignments.
HR250 FILLER 18
DATE RUN 04/08/03 Auburn University REPORT PAGE 824
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 823
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements MM001-MM199: Admissions Attributes
#MM001 DELETE_FLAG MMDEL FOCUS='MM,Del' 1
A D in this field will delete the data.
#MM005 STU_ID STUID FOCUS='Student,Number' 9
Unique number that identifies student throughout the system.
In the U.S., usually the Social Security number is used.
*Change Log: 10/14/02 RE sct tos siibmd09
*
#MM006 FILLER 3
#MM170 PR_SEG_CNTR PRSCT FOCUS='Prsp,Ctr' 3
A counter indicating whether none or one prospect/preapplicant
segment is present in this record.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
#MM180 AP_SEG_CNTR APPCT FOCUS='Appl,Ctr' 3
Number of application segments (up to nine) present in this record.
System-maintained.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
MM010 PRESENT_LVL PALEV FOCUS='Acad, Lvl' 2 25
Present educational level of applicant.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Unspecified
1C 1-Yr College
AD Assoc Degree
2C 2-Yr College
3C 3-Yr College
BD Baccalaureate Degree
MD Masters Degree
SP Specialist
DD Doctorate Degree
PR Professional Degree
TS Tech School
HS High School Graduate
SO High School Sophomore
JR High School Junior
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 825
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 824
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM010 PRESENT_LVL (CONT)
SR High School Senior
EQ Equiv Diploma
MM020 MM_HOUS_STAT HSGST FOCUS='Hous,Stat' 1 13
Value indicating whether student has requested housing and status
of the request.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) None required
R Required
Q Requested
A Assigned
MM024 PROFILE_RQST PRREQ FOCUS='Profile, Rqst' 1
Flag indicating whether a profile is requested for
this prospect/pre-applicant.
*Change Log: 08/22/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK)
Y A profile was requested
N A profile is not being requested
Implementation Code: S - Used in system calculation.
MM028 LABEL_RQST LBREQ FOCUS='Label, Req' 1
Flag indicating whether a file folder label is requested for this
prospect/pre-applicant/applicant and the reason it is required.
This flag is automatically set to P the first time a person
is added to Admissions, unless added as an applicant in which
case it is set to "A". Value N must be set manually.
*Change log: 10/22/99 RE SCT TOS SIIBMA01 (SIP096)
*
VALUES: (BLANK)
I ID change
N Name change
P Prospect-preapplicant
A Applicant
MM03A COMMUN_FLAG_1 CFL1 FOCUS='Comm,Flg, 1' 1
Institution's response to a student's request for information.
VALUES: (BLANK) Communication not needed
1 Communication needed
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 826
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 825
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM03A COMMUN_FLAG_1 (CONT)
2 Communication sent
3 Revised communication needed
4 Revised communication sent
5 Back ordered
MM03B COMMUN_FLAG_2 CFL2 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 2'
MM03C COMMUN_FLAG_3 CFL3 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 3'
MM03D COMMUN_FLAG_4 CFL4 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 4'
MM03E COMMUN_FLAG_5 CFL5 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 5'
MM03F COMMUN_FLAG_6 CFL6 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 6'
MM03G COMMUN_FLAG_7 CFL7 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 7'
MM03H COMMUN_FLAG_8 CFL8 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 8'
MM03I COMMUN_FLAG_9 CFL9 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 9'
MM03J COMMUN_FLAG_10 CFL10 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 10'
MM03K COMMUN_FLAG_11 CFL11 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 11'
MM03L COMMUN_FLAG_12 CFL12 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 12'
MM03M COMMUN_FLAG_13 CFL13 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 13'
MM03N COMMUN_FLAG_14 CFL14 REFER TO MM03A FOR VALID VALUES. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 827
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 826
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Comm,Flg, 14'
MM03O COMMUN_FLAG_15 CFL15 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 15'
MM03P COMMUN_FLAG_16 CFL16 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 16'
MM03Q COMMUN_FLAG_17 CFL17 FOCUS='Comm,Flg, 17' 1
Change log: 10/04/01 RE Req#7729 Removed referback:Added values
VALUES: (BLANK) Not Deferred
1 DF Letter Sent
2 DM Letter Sent
3 DZ Letter Sent
MM03R COMMUN_FLAG_18 CFL18 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 18'
MM03S COMMUN_FLAG_19 CFL19 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 19'
MM03T COMMUN_FLAG_20 CFL20 REFER TO MM03A FOR VALID VALUES. 1
FOCUS='Comm,Flg, 20'
MM04A COMMUN_DT_1 CDT01 FOCUS='Comm,Date, 1' 8
Used for sending of an UnderGraduate Bulletin.
*
* Change Log: 06/23/98 RP: Definition Added
*
MM04B COMMUN_DT_2 CDT02 FOCUS='Comm,Date, 2' 8
Used for sending of an UnderGraduate Application.
*
* Change Log: 06/23/98 RP: Definition Added
*
MM04C COMMUN_DT_3 CDT03 FOCUS='Comm,Date, 3' 8
Used for sending of a Graduate Bulletin.
*
* Change Log: 06/23/98 RP: Definition Added
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 828
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 827
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM04D COMMUN_DT_4 CDT04 FOCUS='Comm,Date, 4' 8
Used for sending of a Graduate Application.
*
* Change Log: 06/23/98 RP: Definition Added
*
MM04E COMMUN_DT_5 CDT05 FOCUS='Comm,Date, 5' 8
Used for sending of a Financial Aid Application.
*
* Change Log: 06/23/98 RP: Definition Added
*
MM04F COMMUN_DT_6 CDT06 FOCUS='Comm,Date, 6' 8
A letter is generated based on a test score received
in Admissions. The test score is run from a tape
sent from the testing service.
*
* Change Log: 06/24/98 RP: Definition Added
*
MM04G COMMUN_DT_7 CDT07 FOCUS='Comm,Date, 7' 8
Scholarship brochure requested/sent.
*
* Change Log: 06/25/98 RP: Definition Added
*
MM04H COMMUN_DT_8 CDT08 FOCUS='Comm,Date, 8' 8
Honors brochure requested/sent.
*
* Change Log: 06/25/98 RP: Definition Added
*
MM04I COMMUN_DT_9 CDT09 FOCUS='Comm,Date, 9' 8
Departmental brochure requested/sent.
*
* Change Log: 06/25/98 RP: Definition Added
*
MM04J COMMUN_DT_10 CDT10 FOCUS='Comm,Date, 10' 8
War Eagle Day invitation requested/sent.
*
* Change Log: 06/25/98 RP: Definition Added
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 829
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 828
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM04K COMMUN_DT_11 CDT11 FOCUS='Comm,Date, 11' 8
Transfer Day invitation requested/sent.
*
* Change Log: 06/25/98 RP: Definition Added
*
MM04L COMMUN_DT_12 CDT12 FOCUS='Comm,Date, 12' 8
Merit Monday invitation requested/sent.
*
* Change Log: 06/25/98 RP: Definition Added
*
MM04M COMMUN_DT_13 CDT13 FOCUS='Comm,Date, 13' 8
Health Insurance brochure requested/sent.
*
* Change Log: 06/25/98 RP: Definition Added
*
MM04N COMMUN_DT_14 CDT14 FOCUS='Comm,Date, 14' 8
Viewbooth requested/sent.
*
* Change Log: 06/25/98 RP: Definition Added
*
MM04O COMMUN_DT_15 CDT15 FOCUS='Comm,Date, 15' 8
General Information requested/sent.
*
* Change Log: 06/25/98 RP: Definition Added
*
MM04P COMMUN_DT_16 CDT16 FOCUS='Comm,Date, 16' 8
Student Recruiter made contact.
*
* Change Log: 06/25/98 RP: Definition Added
*
MM04Q COMMUN_DT_17 CDT17 FOCUS='Comm,Date, 17' 8
Follow-Up phone contact made.
*
* Change Log: 06/25/98 RP: Definition Added
*
MM04R COMMUN_DT_18 CDT18 FOCUS='Comm,Date, 18' 8
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 830
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 829
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM04R COMMUN_DT_18 (CONT) Admissions counselor made contact.
*
* Change Log: 06/25/98 RP: Definition Added
*
MM04S COMMUN_DT_19 CDT19 FOCUS='Comm,Date, 19' 8
Specialized Mailing sent.
*
* Change Log: 06/25/98 RP: Definition Added
*
MM04T COMMUN_DT_20 CDT20 FOCUS='Comm,Date, 20' 8
Follow-Up mailing made after campus visit.
*
* Change Log: 06/25/98 RP: Definition Added
*
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element numbers available: MM043 - MM047 **
** Number of bytes available: 10 **
** First start position: 143 **
** **
******************************************************************
MM050 MM_RPT_FLAG_1 RFL1 FOCUS='Rpt,Flg, 1' 1
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
*
* Change Log: 11/03/97 RP: "H" (Field Hockey) Deleted
*
VALUES: (BLANK) Not specified
F Football
S Soccer
T Tennis
DATE RUN 04/08/03 Auburn University REPORT PAGE 831
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 830
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM051 MM_RPT_FLAG_2 RFL2 FOCUS='Rpt,Flg, 2' 1
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
*
* Change Log: 11/03/97 RP: "H" (Ice Hockey) and
* "W" (Wrestling) Deleted
VALUES: (BLANK) Not specified
B Basketball
D Diving/Swimming
S Skiing
V Volleyball
MM052 MM_RPR_FLAG_3 RFL3 FOCUS='Rpt,Flg, 3' 1
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
VALUES: (BLANK) Not specified
B Baseball
L Lacrosse
T Tennis
MM053 MM_RPT_FLAG_4 RFL4 FOCUS='Rpt,Flg, 4' 1
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
VALUES: (BLANK) Not specified
Y Yes
N No
MM054 MM_RPT_FLAG_5 RFL5 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 5'
**********************************************************
* Flag to indicate an acceptance letter has been sent
* to the student (SI2220)
**********************************************************
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM055 MM_RPT_FLAG_6 RFL6 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 6'
***********************************************************
* Flag to indicate a denial letter has been sent
* to the student (SI2225)
***********************************************************
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 832
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 831
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM055 MM_RPT_FLAG_6 (CONT) Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM056 MM_RPT_FLAG_7 RFL7 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 7'
**********************************************************
** Flag to indicate that the applicant has been included
** on a report for national merit applicants (SI2935Z1/Z2)
**********************************************************
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM057 MM_RPT_FLAG_8 RFL8 FOCUS='Rpt,Flg, 8' 1
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
VALUES: (BLANK) NOT SPECIFIED
E Editor-in-Chief
L Layouts
P Photographer
W Writer
MM058 MM_RPT_FLAG_9 RFL9 FOCUS='Rpt,Flg, 9' 1
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
VALUES: (BLANK) Not specified
A Advertising
C Cropper
E Editor-in-Chief
P Photographer
MM059 MM_RPT_FLAG_10 RFL10 FOCUS='Rpt,Flg, 10' 1
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
*Change Log: 07/31/02 RE: Req#8218 Added/Deleted values
*
VALUES: (BLANK) Not specified
N No
Y Yes
MM060 MM_RPT_FLAG_11 RFL11 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 11'
********************************************************
** Flag to indicate that the applicant has been included
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 833
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 832
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM060 MM_RPT_FLAG_11 (CONT) ** on a report for potential scholarships (SI2940Z1)
********************************************************
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM061 MM_RPT_FLAG_12 RFL12 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 12'
********************************************************
** Flag to indicate that the applicant has been included
** on a download for potential scholarships (SI2940Z2)
********************************************************
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM062 MM_RPT_FLAG_13 RFL13 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 13'
********************************************************
** Flag to indicate that the applicant has been included
** on a report for national achievement (SI2935Z3/Z4)
********************************************************
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM063 NATL_MERIT NMRT FOCUS='Rpt,Flg, 14' 1
Flag used to identify National Merit test status.
*
* Change Log: 06/16/98 RP Reused for National Merit Test
* and AU Values Added
*
VALUES: (BLANK) Not Applicable
A ACH Semifinalist
D Designated Finalist
F Finalist
N ACH Finalist
P ACH Designated Finalist
MM064 NATL_ACHIEVE NACHV FOCUS='Rpt,Flg, 15' 1
Flag used to identify National Achievement test status.
*
* Change Log: 06/16/98 RP Reused for National Achievement
* test and AU Values Added
*
VALUES: (BLANK) Not Applicable
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 834
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 833
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM064 NATL_ACHIEVE (CONT)
D Designated Finalist
F Finalist
S Semi-Finalist
MM065 MM_RPT_FLAG_16 RFL16 FOCUS='Rpt,Flg, 16' 1
Flag used to identify applicant's mother's
educational level.
*
* Change Log: 06/24/98 PB added values/delete refer back
*
VALUES: 1 High School
2 Some College
3 Bachelors Degree
4 Some Graduate
5 Graduate/Professional Degree
MM066 MM_RPT_FLAG_17 RFL17 FOCUS='Rpt,Flg, 17' 1
Flag used to identify applicant's father's
educational level.
*
* Change Log: 06/24/98 PB added values/delete refer back
*
VALUES: 1 High School
2 Some College
3 Bachelors Degree
4 Some Graduate
5 Graduate/Professional Degree
MM067 MM_RPT_FLAG_18 RFL18 FOCUS='Rpt,Flg, 18' 1
Flag used to identify where an applicant plans to live.
*
* Change Log: 06/24/98 PB added values/delete refer back
*
VALUES: 1 On Campus
2 Off Campus
MM068 MM_RPT_FLAG_19 RFL19 FOCUS='Rpt,Flg, 19' 1
Flag used to identify how many hours per week an
applicant plans to work.
*
* Change Log: 06/24/98 PB added values/delete refer back
*
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 835
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 834
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM068 MM_RPT_FLAG_19 (CONT)
VALUES: 1 None
2 1-10 hours
3 11-20 hours
4 21 or more hours
MM069 MM_RPT_FLAG_20 RFL20 FOCUS='Rpt,Flg, 20' 1
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
*Change Log: 03/13/03 RE: Deleted y/n values--Added 1-7 Req#8576
*
VALUES: (BLANK) Not specified
1 National Merit
2 National Achievement
3 National Hispanic
4 FAS Tuition
5 FAS Other
6 Leadership
7 Valedictorian
MM07A RPT_FLAG_21 RFL21 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 21'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM07B RPT_FLAG_22 RFL22 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 22'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM07C RPT_FLAG_23 RFL23 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 23'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM07D RPT_FLAG_24 RFL24 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 24'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM07E RPT_FLAG_25 RFL25 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 25'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 836
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 835
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM07E RPT_FLAG_25 (CONT) ****** AU Flag for "CORE COMPLETE?" ******
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
*
* Change Log: 06/19/97 MM additional comment included
*
MM07F RPT_FLAG_26 RFL26 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 26'
****** AU Flag for "ONE YEAR WORK COMPLETE?" ******
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
* Change Log: 06/19/97 MM additional comment included
MM07G RPT_FLAG_27 RFL27 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 27'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM07H RPT_FLAG_28 RFL28 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 28'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM07I RPT_FLAG_29 RFL29 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 29'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM07J RPT_FLAG_30 RFL30 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 30'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM07K RPT_FLAG_31 RFL31 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 31'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
DATE RUN 04/08/03 Auburn University REPORT PAGE 837
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 836
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM07L RPT_FLAG_32 RFL32 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 32'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM07M RPT_FLAG_33 RFL33 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 33'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM07N RPT_FLAG_34 RFL34 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 34'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM07O RPT_FLAG_35 RFL35 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 35'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM07P RPT_FLAG_36 RFL36 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 36'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM07Q RPT_FLAG_37 RFL37 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 37'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM07R RPT_FLAG_38 RFL38 FOCUS='Rpt,Flg, 38' 1
A range indicator for the self-reported high school
GPA from the ACT or SAT test tapes
*Change log: 11/07/00 RE: Added all values & new description
*
DEFAULT: (BLANK) NOT SPECIFIED
VALUES: 1 ACT GPA=3.5-4.0/SAT GPA=A+,A,A-,B+
2 ACT GPA=3.0-3.49/SAT GPA=B,B-
3 ACT GPA=2.0-2.99/SAT GPA=C+,C,C-
4 ACT GPA<2.0/SAT GPA=D+,D,E,F
MM07S RPT_FLAG_39 RFL39 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 39'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 838
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 837
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM07S RPT_FLAG_39 (CONT) Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM07T RPT_FLAG_40 RFL40 REFER TO MM053 FOR VALID VALUES. 1
FOCUS='Rpt,Flg, 40'
Flag used to identify characteristic of applicant or
preapplicant that your institution wants to track.
MM070 TOEFL_RQRD TFLRQ FOCUS='Toefl,Reqd' 1
Flag indicating whether system should create an applicant-specific
requirement for TOEFL (Test of English as a Foreign Language) for
the student.
DEFAULT: N
VALUES: Y Yes, Required
N No, Not Required
MM080 HIGH_ACAD_LVL HALEV FOCUS='Hghst, Acad, Lvl' 2 20
Highest academic level attained by student prior to most recent
admission to the institution.
VALUES: (BLANK) Not specified
1C 1-Yr College
AD Assoc Degree
2C 2-Yr College
3C 3-Yr College
BD Baccalaureate Degree
MD Masters Degree
SP Specialist
DD Doctorate Degree
PR Professional Degree
TS Tech School
HS High School Graduate
SO High School Sophomore
JR High School Junior
SR High School Senior
EQ Equiv Diploma
MM090 TUIT_DEPOSIT TUDEP FOCUS='Tuit,Depos' 2 10
Value indicating whether a tuition deposit is required.
Change log: 05/16/01 RE: Req#7520 Added/changed values
07/11/01 RE: Req#7580 Deleted DR value
07/18/02 RE: Req#8208 Added SA/Change WA value
VALUES: (BLANK) Not Required
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 839
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 838
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM090 TUIT_DEPOSIT (CONT)
WA Admission Pre-Payment Waived
PA Admission Pre-Payment Paid
RF Admission Pre-Payment Refunded
FO Admission Pre-Payment Forfeited
SA Student Athlete Paid
MM100 TUIT_DT TDPDT FOCUS='Depos,Date' 8
Date tuition deposit is recorded.
MM110 TUIT_DEPOS_RCPT DPRCT FOCUS='Depos,Rcpt' 5
Tuition deposit receipt number.
DEFAULT: 00000
MM111 TUIT_SOURCE FOCUS='Source of Deposit' 32
Free-form descriptive text for source of deposit.
MM113 TUIT_DT_RETURN FOCUS='Date Depos, Returned' 8
Date deposit was returned.
MM120 LAST_LTR_DT LLTDT FOCUS='Last, Ltr,Date' 8
Most recent date on which student received correspondence through
the Admissions Follow-Up Letter Program (MBR360).
This date is updated by MBR360 with the system date.
MM130 LAST_LTR_TYPE LLTTY FOCUS='Last, Ltr,Type' 1
Type of last correspondence.
VALUES: A Application Acknowledgment
P Preapplicant Letter
1 First Missing Requirements Letter
2 Second Missing Requirements Letter
MM133 AGREE_FORM_STAT FOCUS='Agree,Form,Stat' 1
Status of Agreement Form.
VALUES: (BLANK)
S Sent
R Received
MM134 ADVSRY_FORM_STAT FOCUS='Intrnl,Form,Stat' 1
Status of International Student Advisor Report.
VALUES: (BLANK)
S Sent
R Received
DATE RUN 04/08/03 Auburn University REPORT PAGE 840
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 839
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM135 I20_MAIL_1ST FOCUS='I20 1,Mail' 8
Date first I20 mailed to student.
MM136 I20_MAIL_2ND FOCUS='I20 2,Mail' 8
Date second I20 mailed to student.
MM137 I20_MAIL_3RD FOCUS='I20 3,Mail' 8
Date third I20 mailed to student.
MM139 HS_CODE FOCUS=' HS,Code' 7
School code of the high school.
MM14A ACTV_HS_P_1 FOCUS='HS/P,Athl' 1
Participant in high school athletics.
MM14B ACTV_HS_O_1 FOCUS='HS/O,Athl' 1
Officer in high school athletics.
MM14C ACTV_HS_A_1 FOCUS='HS/A,Athl' 1
Award recipient in high school athletics.
MM14D ACTV_COLL_1 FOCUS='Coll,Athl' 1
Participant in college athletics.
MM14E ACTV_HS_P_2 FOCUS='HS/P,Crer' 1
Participant in high school career club.
MM14F ACTV_HS_O_2 FOCUS='HS/O,Crer' 1
Officer of high school career club.
MM14G ACTV_HS_A_2 FOCUS='HS/A,Crer' 1
Award recipient in high school career club.
MM14H ACTV_COLL_2 FOCUS='Coll,Crer' 1
Participant in college career club.
MM14I ACTV_HS_P_3 FOCUS='HS/P,Comm' 1
Participant in high school community or service organization.
MM14J ACTV_HS_O_3 FOCUS='HS/O,Comm' 1
Officer in high school community or service organization.
MM14K ACTV_HS_A_3 FOCUS='HS/A,Comm' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 841
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 840
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM14K ACTV_HS_A_3 (CONT) Award recipient in high school community or service organization.
MM14L ACTV_COLL_3 FOCUS='Coll,Comm' 1
Participant in college community or service organization.
MM14M ACTV_HS_P_4 FOCUS='HS/P,Coop' 1
Participant in high school cooperative work or internship program.
MM14N ACTV_HS_O_4 FOCUS='HS/O,Coop' 1
Officer in high school cooperative work or internship program.
MM14O ACTV_HS_A_4 FOCUS='HS/A,Coop' 1
Award recipient in high school cooperative or internship program.
MM14P ACTV_COLL_4 FOCUS='Coll,Coop' 1
Participant in college cooperative or internship program.
MM14Q ACTV_HS_P_5 FOCUS='HS/P,Dbat' 1
Participant in high school debating or public speaking.
MM14R ACTV_HS_O_5 FOCUS='HS/O,Dbat' 1
Officer in high school debating or public speaking.
MM14S ACTV_HS_A_5 FOCUS='HS/A,Dbat' 1
Award recipient in high school debating or public speaking.
MM14T ACTV_COLL_5 FOCUS='Coll,Dbat' 1
Participant in college debating or public speaking.
MM14U ACTV_HS_P_6 FOCUS='HS/P,Ethn' 1
Participant in high school ethnic organization or activity.
MM14V ACTV_HS_O_6 FOCUS='HS/O,Ethn' 1
Officer in high school ethnic organization or activity.
MM14W ACTV_HS_A_6 FOCUS='HS/A,Ethn' 1
Award recipient in high school ethnic organization or activity.
MM14X ACTV_COLL_6 FOCUS='Coll,Ethn' 1
Participant in college ethnic organization or activity.
MM14Y ACTV_HS_P_7 FOCUS='HS/P,Govt' 1
Participant in high school student government.
DATE RUN 04/08/03 Auburn University REPORT PAGE 842
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 841
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM14Z ACTV_HS_O_7 FOCUS='HS/O,Govt' 1
Officer in high school student government.
MM140 ACTV_HS_A_7 FOCUS='HS/A,Govt' 1
Award recipient in high school student government.
MM141 ACTV_COLL_7 FOCUS='Coll,Govt' 1
Participant in college student government.
MM142 ACTV_HS_P_8 FOCUS='HS/P,Hnrs' 1
Participant in high school honors program or independent study.
MM143 ACTV_HS_O_8 FOCUS='HS/O,Hnrs' 1
Officer in high school honors program or independent study.
MM144 ACTV_HS_A_8 FOCUS='HS/A,Hnrs' 1
Award recipient in high school honors program or independent study.
MM145 ACTV_COLL_8 FOCUS='Coll,Hnrs' 1
Participant in college honors or independent study.
MM146 ACTV_HS_P_9 FOCUS='HS/P,Jrnl' 1
Participant in high school journalism or literary activity.
MM147 ACTV_HS_O_9 FOCUS='HS/O,Jrnl' 1
Officer in high school journalism or literary activity.
MM148 ACTV_HS_A_9 FOCUS='HS/A/Jrnl' 1
Award recipient in high school journalism or literary activity.
MM149 ACTV_COLL_9 FOCUS='Coll,Jrnl' 1
Participant in college journalism or literary activity.
MM15A ACTV_HS_P_10 FOCUS='HS/P,Musc' 1
Participant in high school instrumental or vocal music performance.
MM15B ACTV_HS_O_10 FOCUS='HS/O,Musc' 1
Officer in high school instrumental or vocal music performance.
MM15C ACTV_HS_A_10 FOCUS='HS/A,Musc' 1
Award recipient in high school instrumental or vocal music performance.
MM15D ACTV_COLL_10 FOCUS='Coll,Musc' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 843
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 842
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM15D ACTV_COLL_10 (CONT) Participant in college instrumental or vocal music performance.
MM15E ACTV_HS_P_11 FOCUS='HS/P,ROTC' 1
Participant in high school ROTC.
MM15F ACTV_HS_O_11 FOCUS='HS/O,ROTC' 1
Officer in high school ROTC.
MM15G ACTV_HS_A_11 FOCUS='HS/A,ROTC' 1
Award recipient in high school ROTC.
MM15H ACTV_COLL_11 FOCUS='Coll,ROTC' 1
Participant in college ROTC.
MM15I ACTV_HS_P_12 FOCUS='HS/P,Thtr' 1
Participant in high school drama or theater.
MM15J ACTV_HS_O_12 FOCUS='HS/O,Thtr' 1
Officer in high school drama or theater.
MM15K ACTV_HS_A_12 FOCUS='HS/A,Thtr' 1
Award recipient in high school drama or theater.
MM15L ACTV_COLL_12 FOCUS='Coll,Thtr' 1
Participant in college drama or theater.
MM15M GUIDE_1 FOCUS='Educ,Serv' 1
Value indicating whether applicant requests educational planning
services.
MM15N GUIDE_2 FOCUS='Crer,Serv' 1
Value indicating whether applicant requests career planning services.
MM15O GUIDE_3 FOCUS='Stdy,Serv' 1
Value indicating whether applicant requests study skills services.
MM15P GUIDE_4 FOCUS='Math,Serv' 1
Value indicating whether applicant requests math skills services.
MM15Q GUIDE_5 FOCUS='Read,Serv' 1
Value indicating whether applicant requests reading skills services.
MM15R GUIDE_6 FOCUS='Writ,Serv' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 844
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 843
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM15R GUIDE_6 (CONT) Value indicating whether applicant requests writing skills services.
MM15S YEARS_SUBJ_1 FOCUS='Yrs,Frnch' 2
Number of years of French study.
MM15T YEARS_SUBJ_2 FOCUS='Yrs,Germ' 2
Number of years of German study.
MM15U YEARS_SUBJ_3 FOCUS='Yrs,Latin' 2
Number of years of Latin study.
MM15V YEARS_SUBJ_4 FOCUS='Yrs,Russn' 2
Number of years of Russian study.
MM15W YEARS_SUBJ_5 FOCUS='Yrs,Span' 2
Number of years of Spanish study.
MM15X YEARS_SUBJ_6 FOCUS='Yrs,Math' 2
Number of years of math study.
MM15Y YEARS_SUBJ_7 FOCUS='Yrs,Algr' 2
Number of years of algebra study.
MM15Z YEARS_SUBJ_8 FOCUS='Yrs,Geom' 2
Number of years of geometry study.
MM150 YEARS_SUBJ_9 FOCUS='Yrs,Trig' 2
Number of years of trigonometry study.
MM151 YEARS_SUBJ_10 FOCUS='Yrs,PCal' 2
Number of years of pre-calculus study.
MM152 YEARS_SUBJ_11 FOCUS='Yrs,Calc' 2
Number of years of calculus study.
MM153 YEARS_SUBJ_12 FOCUS='Yrs,Sci' 2
Total years of study in natural sciences.
MM154 YEARS_SUBJ_13 FOCUS='Yrs,Biol' 2
Number of years of biology study.
MM155 YEARS_SUBJ_14 FOCUS='Yrs,Chem' 2
Number of years of chemistry study.
DATE RUN 04/08/03 Auburn University REPORT PAGE 845
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 844
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM156 YEARS_SUBJ_15 FOCUS='Yrs,Geol' 2
Number of years of geology study.
MM157 YEARS_SUBJ_16 FOCUS='Yrs,Phys' 2
Number of years of physics study.
MM158 CMPTR_EXPER_1 FOCUS='No,DP,Exp' 1
No computer experience.
MM159 CMPTR_EXPER_2 FOCUS='DP,Exp' 1
Data processing experience.
MM16A CMPTR_EXPER_3 FOCUS='Comp,Math' 1
Experience solving math problems by computer.
MM16B CMPTR_EXPER_4 FOCUS='Comp,Sci' 1
Experience solving natural science problems by computer.
MM16C CMPTR_EXPER_5 FOCUS='Comp,Wrd Pr' 1
Use of computer for word processing.
MM16D CMPTR_EXPER_6 FOCUS='Comp,Lit' 1
Computer literacy, awareness or appreciation.
MM16E CMPTR_EXPER_7 FOCUS='Comp,Prgm' 1
Experience writing computer programs.
MM16F CMPTR_EXPER_8 FOCUS='Comp,Soc S' 1
Experience solving social science problems by computer.
MM16G CMPTR_EXPER_9 FOCUS='Comp,Engl' 1
Use of computer in English courses.
MM160 INTENDED_MJR_1 FOCUS='MJR 1' 4
Prospective student's first choice of major as indicated
on Questionnaire.
MM161 PROF OBJ REFER TO A 046 FOR VALID VALUES. 4
FOCUS='MJR 2'
Prospective student's professional objective.
*
*Change Log: 06/03/99 RP Values edited against A 046
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 846
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 845
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM162 EDUC_OBJECT FOCUS='Deg,Goal' 1
Degree goal.
MM163 HOUS_PREFERENCE REFER TO MM020 FOR VALID VALUES. 1
FOCUS='Hous,Pref'
Value indicating whether student has requested housing and status
of the request.
MM164 FINANCIAL_AID FOCUS='Fin,Aid' 1
Value indicating whether financial aid will be received.
MM165 FRST_LANGUAGE FOCUS='1st,Lang' 1
Applicant's first language.
MM166 HS_GPA FOCUS='HS,GPA' 1
High school grade point average.
MM167 SELF_RANK FOCUS='Self,Rank' 1
Self-reported high school class rank.
MM168 HS_TYPE FOCUS='HS,Typ' 1
Type of high school attended.
MM169 PART_TIME_JOB FOCUS='PT,Job' 1
Value indicating whether applicant plans on working part-time.
GROUP #DE RECS 4 MAX OCCURRENCES 15
#MM17B SCROLL_CNTL_TERM FOCUS='Scroll Control,Term' 5 C
For system use only.
#MM17C SCROLL_CNTL_REP FOCUS='Scroll Control,Rep' 3
For system use only.
#MM17D SCROLL_CNTL_STAT FOCUS='Scroll Control,Stat' 2
For system use only.
#MM171 SCROLL_CNTL_PTR FOCUS='Scroll Control,Pointer' 11
For system use only.
DATE RUN 04/08/03 Auburn University REPORT PAGE 847
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 846
SEGMENT 010 ADMISSION ATTRIBUTES ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM17E FILLER ****************************************************************** 40
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element numbers available: MM17E - MM17Z **
** Number of bytes available: 40 **
** FIRST START POSITION: 623 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 848
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 847
SEGMENT 020 Preapplicant/Prosp ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements MM200-MM299: Preapplicant/Prospect
MM200 PR_DELETE_FLAG PRDEL FOCUSPR,Del 1
Flag used to delete prospect's record in Admissions.
VALUES: D Delete
MM205 PRSPCT_SOURCE_1 PRSRC FOCUS='Prsp,Source, 1' 3 23
Means by which initial contact was made with prospective student.
*
* Change Log: 11/03/97 RP: "LST" (LST Tape) Deleted
* 06/18/98 PB: Added values
* 07/14/99 RG: Req#6404 Added values
* 11/19/99 RE: Added PMS value req#6656
* 06/01/00 RE: Added 'GTA & GTS' req#6940
*
VALUES: (BLANK) Not known
ACT ACT Tape
ALU Alumnus or Alumni Reception
APL Apply Technology
APP Application
CGD College Guide
CLK College Link
CLV College View
COL College Day
CON Consortium
CRT College Recruiting Trip
DML Direct Mail
EJA Exceptional Jr (ACT 1 Format)
EJS Exceptional Jr (SAT Format)
EMA E-mail Inquiry
ETS ETS Tape
GMT GMT Tape
GTA General Tigermania (ACT1 Format)
GRE GRE Tape
GTS General Tigermania (SAT Format)
HSC College Night at HS
ITA In-State T-mania (ACT 1 Format)
ITS In-State T-mania (SAT Format)
LTR Letter of Inquiry
MER Merit Scholarship
MJA Minority Jr (ACT 1 Format)
MJS Minority Jr (SAT Format)
MMA Attended Merit Monday
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 849
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 848
SEGMENT 020 Preapplicant/Prosp ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM205 PRSPCT_SOURCE_1 (CONT)
MSA Minority Sr (ACT 1 Format)
MSS Minority Sr (SAT Format)
NWS Newspaper Advertisement
OTH Other
OTA Out-of-State T-mania (ACT 1 Format)
OTS Out-of-State T-mania (SAT Format)
PES PSAT Exceptional Soph (SAT Format)
PHN Phone
PIS PSAT In-State Soph (SAT Format)
PMS PSAT Minority Search Tape (SAT Format)
PNS PSAT Natl Merit Potential (SAT Format)
PRE Pre-Application Document (not a Test Score)
PRV Private Visit at High School
PTR Peterson's Guide
RCD Reply Card
SAT SAT Tape
SCH College Search
TRN Attended Transfer Day
VIS Visitor
WLK Walk-in
WED Attended War Eagle Day
WEB Web Contact
WHO Who's Who
MM206 PRSPCT_SOURCE_2 PRSRC REFER TO MM205 FOR VALID VALUES. 3 23
FOCUS='Prsp,Source, 2'
MM207 PRSPCT_SOURCE_3 PRSRC REFER TO MM205 FOR VALID VALUES. 3 23
FOCUS='Prsp,Source, 3'
MM208 PRSPCT_SOURCE_4 PRSRC REFER TO MM205 FOR VALID VALUES. 3 23
FOCUS='Prsp,Source, 4'
MM209 PRSPCT_SOURCE_5 PRSRC REFER TO MM205 FOR VALID VALUES. 3 23
FOCUS='Prsp,Source, 5'
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 850
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 849
SEGMENT 020 Preapplicant/Prosp ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM209 PRSPCT_SOURCE_5 (CONT) ** **
** Data element numbers available: MM21A - MM21Z **
** Number of bytes available: 15 **
** FIRST START POSITION: 17 **
** **
******************************************************************
MM210 PRSPCT_LVL PPLVL FOCUS='Prsp,Lvl' 1 20
Level at which prospective applicant is expected to enter institution.
User-defined values will require programming changes to MBR380 and
MBR410.
*Change log: 05/11/00 RE: Added 'U' per Req#6912
* 06/09/00 RE: Added 'D,V,X' per Req#6960
*
VALUES: A Advanced Placement
D Audit Student
F Freshman
G Graduate
I International
T Transfer
U Unknown Undergraduate
V Vocational Student
P Professional
X Transient Student
MM215 PRE_APP_TERM PRTRM REFER TO A 020 FOR VALID VALUES. 5 24 C
FOCUS='Prsp,Term'
Term, including century, in which prospect or preapplicant is
expected to apply.
MM2Y0 PRE_APP_TERM_YYT FOCUS='Prsp,Term,YYT' 3
Term in which prospect or preapplicant is expected to apply.
MM220 ALUM_IN_FMLY ALUMR FOCUS='Alum' 1 30
Value indicating whether any members of applicant's family are
alumni of this institution.
*Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
* 07/31/02 RE: Req#8217 Deleted/Changed values
*
VALUES: (BLANK) None
P Parent(s)
O Other, Sibling or Ancestor
DATE RUN 04/08/03 Auburn University REPORT PAGE 851
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 850
SEGMENT 020 Preapplicant/Prosp ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM222 ALUM_NAME FOCUS='Alum,Name' 32
Name of the family member designated as an alumnus in field MM220.
The name is stored and displayed exactly as entered.
MM225 ACAD_INT_1 ACIN1 REFER TO A 035 FOR VALID VALUES. 4 45
FOCUS='Acad,Int1'
Area of academic interest. The values are either subjects (A 035),
academic departments (A 032) or majors (A 044). The edit pointer may
be changed to point back to the element your institution prefers.
MM230 ACAD_INT_2 ACIN2 REFER TO A 035 FOR VALID VALUES. 4 45
FOCUS='Acad,Int2'
MM235 ACAD_INT_3 ACIN3 REFER TO A 035 FOR VALID VALUES. 4 45
FOCUS='Acad,Int3'
******************************************************************
** **
** USER FILLER **
** **
** THIS AREA IS RESERVED FOR THE USER FOR DEFINITION **
** OF INSTITUTION-SPECIFIC DATA ELEMENTS. **
** **
** DATA ELEMENT NUMBERS AVAILABLE: MM236 - MM24Y **
** NUMBER OF BYTES AVAILABLE: 8 **
** FIRST START POSITION: 83 **
** **
******************************************************************
MM24Z CAREER_OBJ CAROB FOCUS='Crer,Obj' 20
Free-form description of applicant's career objective.
MM240 INSTITUTION PRSSC FOCUS='Prsp,Schl' 7
School code of institution the prospect/preapplicant is currently
attending.
MM245 ADMIS_REP CNSLR FOCUS='Admis, Rep' 3
Admissions counselor responsible for contact with the prospect or
preapplicant.
MM250 INITIAL_CONTACT_DT INIDT FOCUS='Init,Cntct' 8
Date on which first contact was made with student.
DATE RUN 04/08/03 Auburn University REPORT PAGE 852
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 851
SEGMENT 020 Preapplicant/Prosp ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM251 PRSPCT_PURGE_FLAG PURGE FOCUS='Prsp,Purge,Flag' 1
Flag that indicates if the prospect record can be purged by
the Admissions File Roll Program (MBA430).
DEFAULT: Y
VALUES: Y Record Can be purged
N Record Cannot be Purged
MM252 SCHOOL_SOURCE SCLSR FOCUS='School,Source' 1
Flag that indicates the source of the school address information.
Information is stored in the student's RB record. Information
maintained by your institution is stored in the School Index
record (AIFILE).
DEFAULT: I
VALUES: I School address supplied by institution
S School address supplied by student
******************************************************************
** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space, as **
** it is likely to be utilized in future maintenance **
** releases. **
** **
** DATA ELEMENT NUMBERS RESERVED: MM253 - MM265 **
** NUMBER OF BYTES RESERVED: 52 **
** FIRST START POSITION: 125 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element numbers available: MM266 - MM299 **
** Number of bytes available: 54 **
** First start position: 177 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 853
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 852
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements MM300-MM499: Application for admission.
MM300 APPLIC_DELETE_FLAG APDEL FOCUS='Appl,Del' 1
Flag used to delete an application.
VALUES: D Delete
MM301 APP_TERM APTRM REFER TO A 020 FOR VALID VALUES. 5 24 C
FOCUS='App,Trm'
Entrance term, including century, for which this application applies.
MM3Y0 APP_TERM_YYT FOCUS='App,Trm,YYT' 3
Entrance term for which this application applies.
MM302 SUMMER_SESSION SUMSN FOCUS='Sumr,Sess' 1
Summer session for which the application applies.
VALUES: (BLANK)
1 First Summer Session
2 Second Summer Session
MM303 SUMMER_ONLY SUMON FOCUS='Sumr,Only' 1
Flag indicating whether student is applying for summer school only.
VALUES: (BLANK)
N No
Y Yes
MM305 APP_STAT_1 APST1 FOCUS='Apply,Stat' 2 30
Current status of the application for this Program.
Each application has the capacity for an Applied-for Program,
an Alternate Program, and an Admitted-to Program.
Each of the following elements is associated with
one of the programs on the application.
The system will automatically update application status to NC
(Not Complete) when at least one of the application requirements
is not received or is incomplete.
When all application requirements are complete, waived, or deleted,
the system will update the application status to CO (Complete).
The following values are linked to specific processes within the
Admissions software.
*
* Change Log: 10/21/97 RP: Modified for AU Values
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 854
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 853
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM305 APP_STAT_1 (CONT) * Add DF
* Delete WA, WB, PA, AI, VI, RF,
* AR, AM, AB
* 06/23/98 PB: Added RG/RT/RC
* 10/15/98 RG: Req 6040 Added AE
* 11/30/98 RG: Req 6072 Added RG/RI/RT/RC
* 11/30/98 RG: Req 6082 Added TC
* 06/30/99 RG: Req 6356 Deleted values
* 07/28/00 RE: Req#7063 Added values-HO,WX,RI
* 11/07/00 RE: Req#7261 Added value IR
* 11/30/00 RE: Req#7305 Added value WA
* 12/13/00 RE: Req#7309 Added *'s to values
* 05/16/01 RE: Req#7520 Added DF,DM,DZ values
* 02/28/02 RE: Added CN value per MH
* 03/21/02 RE: SCT changes SIIBMC062(SIS062)
* 10/02/02 RE: Req#8326 Changed WX description
* 03/13/03 RE: Req#8591 Changed WX description
*
WARNING: These values are required and should not be
altered in any way.
VALUES: NC Applied/Incomplete
CO Applied/Complete
CA Cancelled Acceptance
CC Accepted
DE Delete Alternate Program
RJ Rejected
WL Wait List
The values below are entirely under the control of the user.
Values may be deleted, new ones added, and the meaning of
the delivered codes may be altered.
AE Admit Exception
CN Accepted, NO Matriculation
DF Review for admission, February 1
DM Review for admission, May 1
DZ Review for admission, ad infinitum
#QA Quick Admit
WA Withdrawn Application
(before admissions decision)
WD Withdrawn
HO Applied, On Hold
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 855
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 854
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM305 APP_STAT_1 (CONT)
Waiting for Additional Info
IR Incomplete Application, Rejected
PE Pending
TC Send to Committee
#PR Accepted/Provisional
#AL Accepted/Conditional
#RC Rejected-Core
#RG Rejected-Grades
#RI Rejected
Incomplete Application Reqm
#RT Rejected-Test
WX Admitted, No-Show
Admission Cancelled
Administratively on or after
the 15th Class Day
MM305 WEB VALUE WHEN ELEMENT A 460 EQUALS WEB
(BLANK) Decision not made
NC Incomplete application
CO Application has been accepted
CA Application has been Cancelled
CC Application Accepted
DE Delete Alternate Program
RJ Decision Made - Call Adm Office
WL Wait List
DATE RUN 04/08/03 Auburn University REPORT PAGE 856
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 855
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
The values below are entirely under the control of the user.
Values may be deleted, new ones added, and the meaning of
the delivered codes may be altered.
QA Quick Admit
WD Withdrawn
EA Early Decision Acceptance
WA Withdrawn after Acceptance
WB Withdrawn before Acceptance
ED Early Decision Deferred
VR Voted Reject
HO Hold (Alternate Status)
IR Incomplete Application, Rejected
PA Possible Accept
AI Automatic Interview
PE Pending
TC Send to Committee
VI Voted Interview
RF Pending/Referred
PR Accepted/Provisional
AR Accepted/Reading
AM Accepted/Math
AB Accepted/Reading & Math
IE Intends to Enroll
AL Accepted/Conditional
MM310 APP_STAT_DT_1 ASTDT FOCUS='Apply,Stat,Date' 8
Most recent date Application Status (data element MM305) was maintained.
MM315 PROGRAM_1 APGM1 FOCUS='Appl Pgm 1' 11
Code of the applied-for program. A program is identified by the
combination of its college, degree and major.
MM320 COLLEGE_1 APCOL REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Apply,Coll'
College to which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
MM325 DEGREE_1 APDEG REFER TO A 042 FOR VALID VALUES. 4 35
FOCUS='Apply, Deg'
Degree the student is seeking.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 857
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 856
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM325 DEGREE_1 (CONT) NOTE: A program is identified by the combination of its
college, degree and major.
MM330 MAJOR_1 APMAJ REFER TO A 044 FOR VALID VALUES. 4 50
FOCUS='Apply, Mjr'
Major for which the student is applying.
NOTE: A program is identified by the combination of its
college, degree and major.
MM335 APP_CLASS_1 APCLS REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Apply,Class'
Student's entry level within the applied-for program.
MM340 DEPT_1 REFER TO A 032 FOR VALID VALUES. 4 50
FOCUS='Apply,Dept'
Department to which the student is applying.
MM345 LEVEL_1 APLEV REFER TO AA615 FOR VALID VALUES. 1 30
FOCUS='Apply, Lvl'
Level at which the student is applying to a particular college for
a specific major and degree.
MM350 MINOR_1 APMIN REFER TO A 044 FOR VALID VALUES. 4 50
FOCUS='Apply, Mnr'
Student's minor field of interest. This field will be rolled into
the minor field on the Student Term Attributes record in Student
Records.
MM355 FAM_ADMIN_GROUP_1 APFAG REFER TO SA030 FOR VALID VALUES. 1
FOCUS='Apply,Fam AG'
MM358 APP_CAREER_1 APCAR REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Apply,Crer'
Career level for which student is applying.
MM360 APPL_ACAD_UNIT_1 REFER TO A 135 FOR VALID VALUES. 1 50
FOCUS='Apply,Acad,Unit'
Academic Unit associated with this application.
MM365 SPECIAL_PGM_1 ASPPG REFER TO A 050 FOR VALID VALUES. 3 25
FOCUS='Apply,Spec,Pgm'
Value indicating a special educational program, such as
an honors program, or a special group of students, such as
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 858
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 857
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM365 SPECIAL_PGM_1 (CONT) senior citizens.
MM370 RQMNT_RULE_1 REQRL REFER TO AC89D FOR VALID VALUES. 2
FOCUS='Apply,Reqr,Rule'
Rule which defines the set of requirements that must be met for
the application to become complete.
MM375 REFR_RSN_1 RFRSN FOCUS='Apply,Refr,Rsn' 3 25
Reason for corresponding applicant status of Pending/Referred.
VALUES: (BLANK)
A Inel: Academic Reasons
F Inel: Financial Reasons
S Inel: Student Aid Financial Form
AF Inel: Academic, Financial Reasons
AS Inel: Academic, Student Aid Financial Form
FS Inel: Financial, Student Aid Financial Form
AFS Inel: Acad, Financial, Student Aid Financial Form
AC Admissions Committee
MM376 PGI_CAT_1 PGICT REFER TO AC843 FOR VALID VALUES. 2
FOCUS='PGI,Ctgry'
*
* Change Log: 11/03/97 RP: Not Selected for Use at AU
*
MM377 PGI_TRK_CAT_1 REFER TO MM210 FOR VALID VALUES. 1
FOCUS='Trk,Ctgry'
*
* Change Log: 11/03/97 RP: Not Selected for Use at AU
*
******************************************************************
** (APPL-FOR) **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space, as **
** it is likely to be utilized in future maintenance **
** releases. **
** **
** Data element numbers reserved: MM378 - MM389 **
** Number of bytes reserved: 05 **
** First start position: 54 **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 859
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 858
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM377 PGI_TRK_CAT_1 (CONT) ** **
******************************************************************
MM390 APP_STAT_2 APST1 REFER TO MM305 FOR VALID VALUES. 2 30
FOCUS='Alt,Stat'
#MM392 APP_STAT_DT_2 ASTDT FOCUS='Alt,Stat,Date' 8
Most recent data Application Status (data element MM305) was maintained.
MM394 ALTERNATE_PROGRAM APGM1 FOCUS='Alt Pgm' 11
Eleven-character code for alternate program:
College - 3 characters
Degree - 4 characters
Major - 4 characters
MM396 COLLEGE_2 APCOL REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Alt,Coll'
The applicant's second college choice. College is represented by
the first three characters of the application program code. The
other components of the program code are major and degree.
MM398 DEGREE_2 APDEG REFER TO A 042 FOR VALID VALUES. 4 35
FOCUS='Alt,Deg'
MM400 MAJOR_2 APMAJ REFER TO A 044 FOR VALID VALUES. 4 50
FOCUS='Alt,Mjr'
MM402 APP_CLASS_2 APCLS REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Alt,Class'
MM404 DEPT_2 REFER TO A 032 FOR VALID VALUES. 4 50
FOCUS='Alt,Dept'
MM406 LEVEL_2 APLEV REFER TO AA615 FOR VALID VALUES. 1 30
FOCUS='Alt,Lvl'
MM408 MINOR_2 APMIN REFER TO A 044 FOR VALID VALUES. 4 50
FOCUS='Alt,Mnr'
MM410 FAM_ADMIN_GROUP_2 APFAG REFER TO SA030 FOR VALID VALUES. 1
FOCUS='Alt,Fam Ag'
MM415 APP_CAREER_2 APCAR REFER TO AA630 FOR VALID VALUES. 2
DATE RUN 04/08/03 Auburn University REPORT PAGE 860
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 859
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Alt,Crer'
MM420 APPL_ACAD_UNIT_2 REFER TO A 135 FOR VALID VALUES. 1 50
FOCUS='Alt,Acad,Unit'
MM425 SPECIAL_PGM_2 ASPPG REFER TO A 050 FOR VALID VALUES. 3 25
FOCUS='Alt,Spec,Pgm'
MM430 RQMNT_RULE_2 REQRL REFER TO AC89D FOR VALID VALUES. 2
FOCUS='Alt,Reqr,Rule'
MM435 REFR_RSN_2 RFRSN REFER TO MM375 FOR VALID VALUES. 3
FOCUS='Alt,Refr,Rsn'
MM436 PGI_CAT_2 REFER TO AC843 FOR VALID VALUES. 2
FOCUS='Alt,Pgi,Ctgry'
*
* Change Log: 11/03/97 RP: Not Selected for Use at AU
*
MM437 PGI_TRK_CAT_2 REFER TO MM210 FOR VALID VALUES. 1
FOCUS='Alt,Trk,Ctgry'
*
* Change Log: 11/03/97 RP: Not Selected for Use at AU
*
******************************************************************
** (ALTERNATE) **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space, as **
** it is likely to be utilized in future maintenance **
** releases. **
** **
** Data element numbers reserved: MM438 - MM449 **
** Number of bytes reserved: 05 **
** First start position: 104 **
** **
******************************************************************
MM450 APP_STAT_3 APST1 REFER TO MM305 FOR VALID VALUES. 2 30
FOCUS='Admit,Stat'
DATE RUN 04/08/03 Auburn University REPORT PAGE 861
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 860
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM452 APP_STAT_DT_3 ASTDT FOCUS='Admit,Stat,Date' 8
Most recent data Application Status (data element MM305) was maintained.
MM454 ADMIT_TO_PROGRAM APGM1 FOCUS='Admit Program' 11
Eleven-character code for admitted-to program:
College - 3 characters
Degree - 4 characters
Major - 4 characters
MM456 COLLEGE_3 APCOL REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Admit,Coll'
The college that the student has been admitted to. College is
represented by the first three characters of the application program
code. The other components of the program code are major and degree.
MM458 DEGREE_3 APDEG REFER TO A 042 FOR VALID VALUES. 4 35
FOCUS='Admit,Deg'
MM460 MAJOR_3 APMAJ REFER TO A 044 FOR VALID VALUES. 4 50
FOCUS='Admit,Mjr'
MM462 APP_CLASS_3 APCLS REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Admit,Class'
MM464 DEPT_3 REFER TO A 032 FOR VALID VALUES. 4 50
FOCUS='Admit,Dept'
MM466 LEVEL_3 APLEV REFER TO AA615 FOR VALID VALUES. 1 30
FOCUS='Admit,Lvl'
MM468 MINOR_3 APMIN REFER TO A 044 FOR VALID VALUES. 4 50
FOCUS='Admit,Mnr'
MM470 FAM_ADMIN_GROUP_3 APFAG REFER TO SA030 FOR VALID VALUES. 1
FOCUS='Admit,Fam Ag'
MM472 APP_CAREER_3 APCAR REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Admit,Crer'
MM475 APPL_ACAD_UNIT_3 REFER TO A 135 FOR VALID VALUES. 1 50
FOCUS='Admit,Acad,Unit'
MM480 SPECIAL_PGM_3 ASPPG REFER TO A 050 FOR VALID VALUES. 3 25
DATE RUN 04/08/03 Auburn University REPORT PAGE 862
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 861
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Admit,Spec,Pgm'
MM482 RQMNT_RULE_3 REQRL REFER TO AC89D FOR VALID VALUES. 2
FOCUS='Admit,Reqr,Rule'
MM485 REFR_RSN_3 RFRSN REFER TO MM375 FOR VALID VALUES. 3
FOCUS='Admit,Refr,Rsn'
MM486 PGI_CAT_3 REFER TO AC843 FOR VALID VALUES. 2
FOCUS='Admit,PGI,Ctgry'
*
* Change Log: 11/03/97 RP: Not Selected for Use at AU
*
MM487 PGI_TRK_CAT_3 REFER TO MM210 FOR VALID VALUES. 1
FOCUS='Admit,Trk,Ctgry'
*
* Change Log: 11/03/97 RP: Not Selected for Use at AU
*
******************************************************************
** (ADMIT-TO) **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space, as **
** it is likely to be utilized in future maintenance **
** releases. **
** **
** Data element numbers reserved: MM488 - MM495 **
** Number of bytes reserved: 05 **
** First start position: 154 **
** **
******************************************************************
MM496 APP_DT APPDT FOCUS='App,date' 8
Date the application was received. Defaults to system date.
MM500 ACKNOWLEDGE_DT ACKDT FOCUS='Ackn,Date' 8
Date on which an acknowledgment letter was generated for this
application by the Admissions Follow-Up Letter Program (MBR360).
This field is updated by MBR360 with the system run date.
DATE RUN 04/08/03 Auburn University REPORT PAGE 863
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 862
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM505 AP_TIME_STAT ATIME FOCUS='Time,Stat' 1 10
Intended time status of applicant with respect to this application.
DEFAULT: F Full-time
VALUES: F Full-time
P Part-time
MM508 FEE_TYPE AFETY FOCUS='App,Fee,Stat' 1 39
A system-defined value indicating whether an application fee is
required, and its status if required. Changes to the assigned values
will require program changes in the Admissions Web application.
The values displayed on the Web are controlled by the translation
values entered after the DBD DU transaction for this field.
*
* Change Log: 04/08/98 RP: Add AU Codes A,C,D,E,F,H,M,O,S
* 06/28/98 PB: Deleted Blank and 'P'
* 09/09/98 PB: Added 'V'
* 10/08/99 RG: Req# 6586
* 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
* 08/23/02 RE: SCT tos changes SIIBMC87(SIS087)
* 10/03/02 RE: Changed the money order value to Y
* be/c TOS used the M value
* 10/14/02 RE: sct tos siibmd09
* 03/19/03 RE: SCT TOS SIIBMD33
*
DEFAULT: (BLANK) Not Specified
VALUES: (BLANK) Not Specified
A Cash
C Check
D Credit Card
E Debit Card
F Foreign Credit Card
H Foreign Check
Y Money Order
O Foreign Money Order
R Fee Required
S Foreign Cash
V Department Voucher
T Special fee processing for additional
applications submitted by an applicant
in a single term
N Fee Not Required
W Fee Waived
P Fee Paid
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 864
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 863
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM508 FEE_TYPE (CONT)
B Check or Charge Returned
M Multiple Applications in Term
MM508 WEB VALUE WHEN ELEMENT A 314 EQUALS WEB
(BLANK) Contact Admissions Office
R Pay Application Fee
T Pay Application Fee
N Not Required
W Waived
P Paid
B Check/charge not honored -
M Term fee has been paid
MM510 CMPLT_DT APCDT FOCUS='App,Compl,Date' 8
Date on which the Decision Status (data element MM305) of this
application was set to CO (Complete).
MM515 ADMIT_DT ADMDT FOCUS='Admit,Date' 8
System-generated date student was admitted. Can be overridden.
MM520 ADMIT_TYPE ADMTY REFER TO AA642 FOR VALID VALUES. 2
FOCUS='Admit,Type'
The admissions source of the student. This code will be preserved
as the entry type for the current program if this is the first
admission to the institution.
MM523 RESIDENT_STAT RESID FOCUS='Resid,Stat' 1 13
Residency status of applicant/preapplicant.
VALUES: (BLANK) Not specified
N Nonresident
R Resident
MM525 PROBATION_HOURS FOCUS='Probation,Hrs needed' 2
Number of hours needed to get off probation.
MM530 PROBATION_GPA FOCUS='Probation,GPA needed' 5
Grade point average needed to get off probation.
RANGES: 00000-00400
MM532 SCHOLARSHIP FOCUS='Scholar,flag' 1
Flag indicating whether international student has assistance in
the form of a scholarship.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 865
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 864
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM532 SCHOLARSHIP (CONT)
VALUES: (BLANK) No
N No
Y Yes
MM535 GPA_UGRAD FOCUS='GPA,Ugrad' 5
Undergraduate grade point average used for graduate admissions.
RANGES: 00000-00400
MM537 GPA_GRAD FOCUS='GPA,Grad' 5
Graduate grade point average used for graduate admissions.
RANGES: 00000-00400
MM540 GPA_POST_BAC FOCUS='GPA,Post' 5
Post Baccalaureate grade point average used for graduate admissions.
RANGES: 00000-00400
MM542 NUM_AVG FOCUS='GPA,Num' 5
Numerical average used for international graduate admissions.
MM545 FEE_RCVD FOCUS='App,Fee,Rcvd' 7
Amount received for application fee.
MM548 FEE_RCVD_DT FOCUS='Fee,Rcvd,Date' 8
Date application fee was received.
MM549 FRST_CHOICE FOCUS='First,Choice' 1
A flag to indicate whether this institution is the student's
first choice.
VALUES: (BLANK) Unknown
N No
Y Yes
MM55A ENRL_AT_INSTIT T FOCUS='Prev,Enr' 1 03
A flag to indicate whether the student was previously
enrolled at this institution.
DEFAULT: (BLANK) No
VALUES: (BLANK) No
Y Yes
MM55B ENRL_DT FOCUS='Prev,Enr,Date' 8
The date of the student's previous enrollment at this institution.
DATE RUN 04/08/03 Auburn University REPORT PAGE 866
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 865
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM55C HOUS_STAT FOCUS='App,Hous,Stat' 1 31
Value indicating the applicant's need or requirement for
on-campus housing.
* Change Log: 11/03/97 RP: Not Selected for Use at AU
*
DEFAULT: O On-campus housing
VALUES: C Commute from off-campus housing
H Live at home
O On-campus housing
R On-campus housing required
U Unknown
MM55D APPL_WEB_TYPE REFER TO AC29E FOR VALID VALUES. 1
FOCUS='Appl,Type'
Indicates which type of application the student is submitting via the
web. The system uses this field to identify the data required for
this application.
* Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
MM55L APPL_WEB_STAT FOCUS='Appl,Stat' 1 40
A system-defined value indicating whether the application was created
on the Web, whether it has been submitted by the applicant, and if it
is now controlled by the institution. Changes to the assigned values
will require program changes in the Web Admissions application.
* Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
VALUES: (BLANK) Unspecified
C Created via the web
I Institution Controls Application
S Submitted to institution via the web
MM55E AP_EXIT_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Exit,Term'
The term, including century, the applicant is expected to complete
their matriculation in the Admitted-to program. Defaults from the
Program Table.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
MM5Y0 AP_EXIT_TERM_YYT FOCUS='Exit,Term,YYT' 3
The term the applicant is expected to complete their matricu-
lation in the Admitted-to program.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 867
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 866
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM5Y0 AP_EXIT_TERM_YYT (CONT) *Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
MM55F APPTRK_FLAG_1 ATRK1 FOCUS='Trk,Flg1' 1
User-defined application tracking flag.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) No
N No
Y Yes
MM55G APPTRK_FLAG_2 ATRK2 REFER TO MM55F FOR VALID VALUES. 1
FOCUS='Trk,Flg2'
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
MM55H APPTRK_FLAG_3 ATRK3 REFER TO MM55F FOR VALID VALUES. 1
FOCUS='Trk,Flg3'
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
MM55I APPTRK_FLAG_4 ATRK4 REFER TO MM55F FOR VALID VALUES. 1
FOCUS='Trk,Flg4'
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
MM55J APPTRK_FLAG_5 ATRK5 REFER TO MM55F FOR VALID VALUES. 1
FOCUS='Trk,Flg5'
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
MM55K APPTRK_FLAG_6 ATRK6 REFER TO MM55F FOR VALID VALUES. 1
FOCUS='Trk,Flg6'
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
MM55R APPTRK_DT_1 FOCUS='Flg1,Date' 8
Date application tracking flag 1 was set.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
MM55S APPTRK_DT_2 FOCUS='Flg2,Date' 8
Date application tracking flag 2 was set.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 868
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 867
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM55S APPTRK_DT_2 (CONT) *Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
MM55T APPTRK_DT_3 FOCUS='Flg3,Date' 8
Date application tracking flag 3 was set.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
MM55U APPTRK_DT_4 FOCUS='Flg4,Date' 8
Date application tracking flag 4 was set.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
MM55V APPTRK_DT_5 FOCUS='Flg5,Date' 8
Date application tracking flag 5 was set.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
MM55W APPTRK_DT_6 FOCUS='Flg6,Date' 8
Date application tracking flag 6 was set.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
MM55X PROFILE FOCUS='Prof,Rqst' 1
Flag indicating if a profile is needed for this application.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK)
Y A Profile is requested
N A Profile is not requested
MM55Y APP_LABEL FOCUS='Lbl,Rqst' 1
Flag indicating whether a file folder label is needed for this
application and the reason for the request. Values I and N
must be set manually.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) No label is required
A New application
I ID change
N Name change
MM56A APP_PURGE_FLAG PURGE FOCUS='App,Purge,Flag' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 869
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 868
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM56A APP_PURGE_FLAG (CONT)
Flag that indicates if the application record can be purged by
the Admissions File Roll Program (MBA430).
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
DEFAULT: Y
VALUES: Y Record can be purged
N Record cannot be purged
MM56B APP_WEB_DT_LST_VST FOCUS='App Web, Dt Lst,Visit' 8
Date the applicant last viewed this application on the Web.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
* 10/14/02 RE: SCT TOS CHANGES SIIBMD09
*
MM56C APP_FIN_AID_INTNT FOCUS='App,Fin Aid,Intnt' 1 03
Value indicating whether the applicant plans to apply for
financial aid for this application.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not specified
N No - Does not intend to apply for financial aid
Y Yes - Intends to apply for financial aid
MM56D APP_WEB_CMPL_EI_FL FOCUS='App Web,EI Cmpl,Flag' 1
A flag to indicate whether the applicant has completed the
Enrollment Intentions section of the Web application.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not specified
N Section is not required
C Section is completed
R Section is required
MM56E APP_WEB_CMPL_PI_FL FOCUS='App Web,PI Cmpl,Flag' 1
A flag to indicate whether the applicant has completed the
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 870
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 869
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM56E APP_WEB_CMPL_PI_FL (CONT) Personal Information section of the Web application.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not specified
N Section is not required
C Section is completed
R Section is required
MM56F APP_WEB_CMPL_HS_FL FOCUS='App Web,HS Cmpl,Flag' 1
A flag to indicate whether the applicant has completed the
High School History section of the Web application.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not specified
N Section is not required
C Section is completed
R Section is required
MM56G APP_WEB_CMPL_CO_FL FOCUS='App Web,Coll Cmpl,Flag' 1
A flag to indicate whether the applicant has completed the
College History section of the Web application.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not specified
N Section is not required
C Section is completed
R Section is required
MM56H APP_WEB_CMPL_RC_FL FOCUS='App Web, RC Cmpl,Flag' 1
A flag to indicate whether the applicant has completed the
Residency/Citizenship section of the Web application.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not specified
N Section is not required
C Section is completed
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 871
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 870
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM56H APP_WEB_CMPL_RC_FL (CONT)
R Section is required
MM56J APP_WEB_CMPL_PR_FL FOCUS='App Web, PR Cmpl,Flag' 1
A flag to indicate whether the applicant has completed the
Personal Reference section of the Web application.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not specified
N Section is not required
C Section is completed
R Section is required
MM56K APP_WEB_CMPL_EH_FL FOCUS='App Web, EH Cmpl,Flag' 1
A flag to indicate whether the applicant has completed the
Employment History section of the Web application.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not specified
N Section is not required
C Section is completed
R Section is required
MM56L APP_WEB_CMPL_CR_FL FOCUS='App Web, CR Cmpl,Flag' 1
A flag to indicate whether the applicant has completed the
Client Requirements section of the Web application.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not specified
N Section is not required
C Section is completed
R Section is required
MM56I APP_EARLY_DCSN_INT FOCUS='App,Early Dcsn,Intnt' 1 03
A flag to indicate whether the applicant wants an early
decision made on their application.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 872
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 871
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM56I APP_EARLY_DCSN_INT (CONT) *Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not specified
N No
Y Yes
MM56M APP_FIRST_APP_FLAG FOCUS='App,First App Flag' 1
A flag to indicate whether this is the first application entered.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
VALUES: (BLANK) Not specified
N No
Y Yes
MM56N APP_LEGAL_RES_STATE REFER TO A 316 FOR VALID VALUES. 2 24
FOCUS='App,Legal Res State'
Applicant's legal residence state.
MM56O APP_LEGAL_RES_TIME FOCUS='App,Legal Res Time' 1 21
Applicant's length of time at legal residence.
*Change Log: 10/14/02 RE: SCT TOS CHANGES SIIBMD09
*
VALUES: (BLANK)
1 Less than 3 months
2 3 months to 1 year
3 2 years
4 3 - 5 years
5 6 - 10 years
6 Greater than 10 years
MM56P FILLER ****************************************************************** 13
** **
** USER FILLER **
** **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 873
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 872
SEGMENT 030 ADMISSION APPL. ADMISSIONS FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MM56P FILLER (CONT) ** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element numbers available: MM570 - MM600 **
** Number of bytes available: 54 **
** First start position: 303 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 874
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 873
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATA ELEMENTS DESCRIPTION
MR005-MR299 Test Score Reject File Root Segment
MR300-MR499 Test Score Reject File Data1 Segment
MR500-MR699 Test Score Reject File Data2 Segment
DATE RUN 04/08/03 Auburn University REPORT PAGE 875
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 874
SEGMENT 010 TEST REJECT ROOT SEG TEST SCORE REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#MR005 MR_SOURCE REFER TO AC910 FOR VALID VALUES. 5 30
FOCUS='Source'
RECORD COPY NAME='MR-SOURCE'
The mnemonic for the test to which this record pertains.
#MR010 STU_ID FOCUS='Sid' 9
RECORD COPY NAME='MR-SID'
The Student ID Number from the tape. The ID of 999999999 is assigned
to any record when the tape ID is not numeric. The SID number for this
record can be modified by entering a number in the SID field located
on the body of the 2RJ screen. If a New SID is entered, upon
reprocessing, the tape data will be processed using the new SID.
#MR015 REJ_SEQ FOCUS='Rej,Seq' 5
RECORD COPY NAME='MR-REJ-SEQ'
The sequence number of the reject record. This fields allows there to
be multiple records for a given tape type and SID.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: MR020 - MR044 **
** Number of bytes reserved: 10 **
** First start position: 020 **
** **
******************************************************************
MR045 STU_NAME FOCUS='Mr,Name' 32
RECORD COPY NAME='MR-NAME'
The person's name, in directory style, as formatted from the data
provided on the test tape. The name can be modified to match a name
within the SIS system so that, upon reprocessing, the tape data will
be loaded into the system.
DATE RUN 04/08/03 Auburn University REPORT PAGE 876
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 875
SEGMENT 010 TEST REJECT ROOT SEG TEST SCORE REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MR050 SEX FOCUS='Mr,Sex' 1
RECORD COPY NAME='MR-SEX'
The person's sex as designated by MBA440's decision based on tape type.
This field can be changed for reprocessing through MBA440.
MR055 BIRTH_DT FOCUS='Mr,Dob' 8
RECORD COPY NAME='MR-DOB'
The person's Date of Birth as received on the tape. This date can be
changed for reprocessing through MBA440.
#MR060 STREET FOCUS='Mr,Street' 32
RECORD COPY NAME='MR-STREET'
The person's Street Address as received on the tape.
#MR065 CITY FOCUS='Mr,City' 20
RECORD COPY NAME='MR-CITY'
The person's City as received on the tape.
#MR070 STATE FOCUS='Mr,State' 2
RECORD COPY NAME='MR-STATE'
The person's State as received on the tape.
#MR075 ZIP_CODE FOCUS='Mr,ZIP Code' 9
RECORD COPY NAME='MR-ZIP-CODE'
The person's ZIP Code as received on the tape.
#MR080 PHONE FOCUS='Mr,Phone' 10
RECORD COPY NAME='MR-PHONE'
The person's phone number as received on the tape.
MR085 FORCE_FLAG FOCUS='Force,Flag' 1
RECORD COPY NAME='MR-FORCE-FLAG'
This record may have been rejected because it closely matches the data
of a student in the SIS system. If it has been determined that this
record represents a unique new student, this flag can be set to "Y".
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 877
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 876
SEGMENT 010 TEST REJECT ROOT SEG TEST SCORE REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MR085 FORCE_FLAG (CONT) If MBA440 is rerun with the process rejects option on, this person's
test data will be loaded into the SIS system.
VALUES: (BLANK) Do not force test data into system
Y Force test data into system as new student.
#MR090 NONNUM_SSN FOCUS='Nonnum,SSN' 9
RECORD COPY NAME='MR-NONNUM-SID'
If the ID on the test tape was invalid, the ID is placed in this field
and the SID for the reject record will be set to 999999999. The SID
of the reject record can be changed for reprocessing by using the SID
field within the body of the 2RJ screen.
MR095 REVIEW_FLAG FOCUS='Review,Flag' 1
RECORD COPY NAME='MR-REVIEW-FLAG'
Users may set this flag to indicate that a reject record is being
reviewed for resolution. The flag does not affect automatic
processing.
VALUES: (BLANK) Not Specified
Y In review - record may be in a review cycle
#MR100 MATCH_SID_01 FOCUS='Match,Sid,01' 9
RECORD COPY NAME='MR-MATCH-SID-01'
The SID of a student within the SIS system that was found to be a
near match to the data on the test tape.
#MR105 MATCH_RATING_01 FOCUS='Match,Rating,01' 2
RECORD COPY NAME='MR-MATCH-RATING-01'
This number represents the match rating as calculated by the ID Filter
logic used by MBA440. The higher the value, the closer the match of
this SID to the data rejected from the test tape.
#MR110 MATCH_PREV_IND_01 FOCUS='Match,Prev,Ind,01' 1
RECORD COPY NAME='MR-MATCH-PREV-IND-01'
Indicates whether a possible match was found by previous SID, Name, or
both SID and Name.
VALUES: (BLANK)
S Possible match located by previous SID
N Possible match located by previous Name
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 878
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 877
SEGMENT 010 TEST REJECT ROOT SEG TEST SCORE REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#MR110 MATCH_PREV_IND_01 (CONT)
B Possible match located by previous SID and Name
#MR115 MATCH_SID_02 FOCUS='Match,Sid,02' 9
RECORD COPY NAME='MR-MATCH-SID-02'
The SID of a student within the SIS system that was found to be a
near match to the data on the test tape.
#MR120 MATCH_RATING_02 FOCUS='Match,Rating,02' 2
RECORD COPY NAME='MR-MATCH-RATING-02'
This number represents the match rating as calculated by the ID Filter
logic used by MBA440. The higher the value, the closer the match of
this SID to the data rejected from the test tape.
#MR125 MATCH_PREV_IND_02 REFER TO MR110 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind,02'
RECORD COPY NAME='MR-MATCH-PREV-IND-02'
Indicates whether a possible match was found by previous SID, Name, or
both SID and Name.
#MR130 MATCH_SID_03 FOCUS='Match,Sid,03' 9
RECORD COPY NAME='MR-MATCH-SID-03'
The SID of a student within the SIS system that was found to be a
near match to the data on the test tape.
#MR135 MATCH_RATING_03 FOCUS='Match,Rating,03' 2
RECORD COPY NAME='MR-MATCH-RATING-03'
This number represents the match rating as calculated by the ID Filter
logic used by MBA440. The higher the value, the closer the match of
this SID to the data rejected from the test tape.
#MR140 MATCH_PREV_IND_03 REFER TO MR110 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind,03'
RECORD COPY NAME='MR-MATCH-PREV-IND-03'
Indicates whether a possible match was found by previous SID, Name, or
both SID and Name.
DATE RUN 04/08/03 Auburn University REPORT PAGE 879
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 878
SEGMENT 010 TEST REJECT ROOT SEG TEST SCORE REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#MR145 MATCH_SID_04 FOCUS='Match,Sid,04' 9
RECORD COPY NAME='MR-MATCH-SID-04'
The SID of a student within the SIS system that was found to be a
near match to the data on the test tape.
#MR150 MATCH_RATING_04 FOCUS='Match,Rating,04' 2
RECORD COPY NAME='MR-MATCH-RATING-04'
This number represents the match rating as calculated by the ID Filter
logic used by MBA440. The higher the value, the closer the match of
this SID to the data rejected from the test tape.
#MR155 MATCH_PREV_IND_04 REFER TO MR110 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind,04'
RECORD COPY NAME='MR-MATCH-PREV-IND-04'
Indicates whether a possible match was found by previous SID, Name, or
both SID and Name.
#MR160 MATCH_SID_05 FOCUS='Match,Sid,05' 9
RECORD COPY NAME='MR-MATCH-SID-05'
The SID of a student within the SIS system that was found to be a
near match to the data on the test tape.
#MR165 MATCH_RATING_05 FOCUS='Match,Rating,05' 2
RECORD COPY NAME='MR-MATCH-RATING-05'
This number represents the match rating as calculated by the ID Filter
logic used by MBA440. The higher the value, the closer the match of
this SID to the data rejected from the test tape.
#MR170 MATCH_PREV_IND_05 REFER TO MR110 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind,05'
RECORD COPY NAME='MR-MATCH-PREV-IND-05'
Indicates whether a possible match was found by previous SID, Name, or
both SID and Name.
#MR175 MATCH_SID_06 FOCUS='Match,Sid,06' 9
RECORD COPY NAME='MR-MATCH-SID-06'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 880
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 879
SEGMENT 010 TEST REJECT ROOT SEG TEST SCORE REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#MR175 MATCH_SID_06 (CONT) The SID of a student within the SIS system that was found to be a
near match to the data on the test tape.
#MR180 MATCH_RATING_06 FOCUS='Match,Rating,06' 2
RECORD COPY NAME='MR-MATCH-RATING-06'
This number represents the match rating as calculated by the ID Filter
logic used by MBA440. The higher the value, the closer the match of
this SID to the data rejected from the test tape.
#MR185 MATCH_PREV_IND_06 REFER TO MR110 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind,06'
RECORD COPY NAME='MR-MATCH-PREV-IND-06'
Indicates whether a possible match was found by previous SID, Name, or
both SID and Name.
#MR190 MATCH_SID_07 FOCUS='Match,Sid,07' 9
RECORD COPY NAME='MR-MATCH-SID-07'
The SID of a student within the SIS system that was found to be a
near match to the data on the test tape.
#MR195 MATCH_RATING_07 FOCUS='Match,Rating,07' 2
RECORD COPY NAME='MR-MATCH-RATING-07'
This number represents the match rating as calculated by the ID Filter
logic used by MBA440. The higher the value, the closer the match of
this SID to the data rejected from the test tape.
#MR200 MATCH_PREV_IND_07 REFER TO MR110 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind,07'
RECORD COPY NAME='MR-MATCH-PREV-IND-07'
Indicates whether a possible match was found by previous SID, Name, or
both SID and Name.
#MR205 MATCH_SID_08 FOCUS='Match,Sid,08' 9
RECORD COPY NAME='MR-MATCH-SID-08'
The SID of a student within the SIS system that was found to be a
near match to the data on the test tape.
DATE RUN 04/08/03 Auburn University REPORT PAGE 881
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 880
SEGMENT 010 TEST REJECT ROOT SEG TEST SCORE REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#MR210 MATCH_RATING_08 FOCUS='Match,Rating,08' 2
RECORD COPY NAME='MR-MATCH-RATING-08'
This number represents the match rating as calculated by the ID Filter
logic used by MBA440. The higher the value, the closer the match of
this SID to the data rejected from the test tape.
#MR215 MATCH_PREV_IND_08 REFER TO MR110 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind,08'
RECORD COPY NAME='MR-MATCH-PREV-IND-08'
Indicates whether a possible match was found by previous SID, Name, or
both SID and Name.
#MR220 MATCH_SID_09 FOCUS='Match,Sid,09' 9
RECORD COPY NAME='MR-MATCH-SID-09'
The SID of a student within the SIS system that was found to be a
near match to the data on the test tape.
#MR225 MATCH_RATING_09 FOCUS='Match,Rating,09' 2
RECORD COPY NAME='MR-MATCH-RATING-09'
This number represents the match rating as calculated by the ID Filter
logic used by MBA440. The higher the value, the closer the match of
this SID to the data rejected from the test tape.
#MR230 MATCH_PREV_IND_09 REFER TO MR110 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind,09'
RECORD COPY NAME='MR-MATCH-PREV-IND-09'
Indicates whether a possible match was found by previous SID, Name, or
both SID and Name.
#MR235 MATCH_SID_10 FOCUS='Match,Sid,10' 9
RECORD COPY NAME='MR-MATCH-SID-10'
The SID of a student within the SIS system that was found to be a
near match to the data on the test tape.
#MR240 MATCH_RATING_10 FOCUS='Match,Rating,10' 2
RECORD COPY NAME='MR-MATCH-RATING-10'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 882
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 881
SEGMENT 010 TEST REJECT ROOT SEG TEST SCORE REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#MR240 MATCH_RATING_10 (CONT) This number represents the match rating as calculated by the ID Filter
logic used by MBA440. The higher the value, the closer the match of
this SID to the data rejected from the test tape.
#MR245 MATCH_PREV_IND_10 REFER TO MR110 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind,10'
RECORD COPY NAME='MR-MATCH-PREV-IND-10'
Indicates whether a possible match was found by previous SID, Name, or
both SID and Name.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: MR246 - MR278 **
** Number of bytes reserved: 70 **
** First start position: 272 **
** **
******************************************************************
MR279 DELETE_IND FOCUS='Delete' 1
RECORD COPY NAME='MR-DELETE'
This is the Record Delete Indicator field. If there is a value of
"D" in this field, the batch program, MBA440, will delete the record.
VALUES: (BLANK) Do not delete this record.
D Delete this record on the next run of MBA440.
MR280 NEW_SID FOCUS='New,Sid' 9
RECORD COPY NAME='MR-NEW-SID'
When the online reject screen ID is changed, the new value of the
SID resides here until MBA440 is run again. If this field is populated
when MBA440 executes, this ID will be used for processing.
#MR281 DATA1_CTR FOCUS='Data1,Ctr' 3
RECORD COPY NAME='MR-DATA1-CTR'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 883
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 882
SEGMENT 010 TEST REJECT ROOT SEG TEST SCORE REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#MR281 DATA1_CTR (CONT)
#MR282 DATA2_CTR FOCUS='Data2,Ctr' 3
RECORD COPY NAME='MR-DATA2-CTR'
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: MR283 - MR294 **
** Number of bytes reserved: 10 **
** First start position: 356 **
** **
******************************************************************
#MR295 MR_MNTDT FOCUS='Maint,Dt' 8
RECORD COPY NAME='MR-MAINT-DT'
System-maintained. The date on which this record was last
updated.
#MR296 OPER_ID FOCUS='Maint,OPID' 4
RECORD COPY NAME='MR-MAINT-OPID'
Code indicating the person who signed on to the system.
DATE RUN 04/08/03 Auburn University REPORT PAGE 884
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 883
SEGMENT 020 DATA1 SEGMENT TEST SCORE REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MR300 FILLER ****************************************************************** 60
** **
** SCT FILLER **
** **
** This area is reserved for use by SCT. This area holds **
** the first 900 bytes of test records rejected by MBA440. **
** **
** Data element IDs reserved: MR300 - MR499 **
** Number of bytes reserved: 900 **
** First start position: 001 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 885
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 884
SEGMENT 030 DATA2 SEGMENT TEST SCORE REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MR500 FILLER ****************************************************************** 60
** **
** SCT FILLER **
** **
** This area is reserved for use by SCT. This area holds **
** the second 900 bytes of test records rejected by MBA440. **
** **
** Data element IDs reserved: MR500 - MR699 **
** Number of bytes reserved: 900 **
** First start position: 001 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 886
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 885
SEGMENT 010 TRACKING ATTRIBUTES ADMISSION TRACKING FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#MT001 DELETE_FLAG MTDEL FOCUS='MT,Del' 1
A D in this field will delete the data.
#MT005 STU_ID STUID FOCUS='Student,Number' 9
Unique number that identifies student throughout the system.
In the U.S., usually the Social Security number is used.
******************************************************************
** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space, as **
** it is likely to be utilized in future maintenance **
** releases. **
** **
** DATA ELEMENT NUMBERS RESERVED: MT006 - MT059 **
** NUMBER OF BYTES RESERVED: 22 **
** FIRST START POSITION: 11 **
** **
******************************************************************
******************************************************************
** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space, as **
** it is likely to be utilized in future maintenance **
** releases. **
** **
** DATA ELEMENT NUMBERS RESERVED: MT061 - MT099 **
** NUMBER OF BYTES RESERVED: 16 **
** FIRST START POSITION: 33 **
** **
******************************************************************
#MT060 TR_SEG_CNTR TRKCT FOCUS='Trk,Ctr' 3
Number of tracking segments (up to 35) present in this record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 887
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 886
SEGMENT 020 ADMISSION TRACKING ADMISSION TRACKING FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MT100 TRACK_SEG_DELETE_FLG TRDEL FOCUS='Trk,Seg,Del' 1
Flag used to delete a tracking segment.
VALUES: D Delete
MT105 APP_FLAG_PREF_1 PFLG1 FOCUS='App1,Pref,Flag' 1
System-maintained status of the requirement track for the
application to the Preferred program.
VALUES: #T Test requirement which is mutually exclusive
#Y Requirement for this application
U User-defined individual requirement
N Override of User-defined requirement
MT106 APP_FLAG_ALT_1 AFLG1 REFER TO MT105 FOR VALID VALUES. 1
FOCUS='App1,Alt,Flag'
System-maintained status of the requirement track for the
application to the Alternate program.
#MT110 APP_FLAG_PREF_2 PFLG2 REFER TO MT105 FOR VALID VALUES. 1
FOCUS='App2,Pref,Flag'
#MT112 APP_FLAG_ALT_2 AFLG2 REFER TO MT106 FOR VALID VALUES. 1
FOCUS='App2,Alt,Flag'
#MT115 APP_FLAG_PREF_3 PFLG3 REFER TO MT105 FOR VALID VALUES. 1
FOCUS='App3,Pref,Flag'
#MT117 APP_FLAG_ALT_3 AFLG3 REFER TO MT106 FOR VALID VALUES. 1
FOCUS='App3,Alt,Flag'
#MT120 APP_FLAG_PREF_4 PFLG4 REFER TO MT105 FOR VALID VALUES. 1
FOCUS='App4,Pref,Flag'
#MT122 APP_FLAG_ALT_4 AFLG4 REFER TO MT106 FOR VALID VALUES. 1
FOCUS='App4,Alt,Flag'
#MT125 APP_FLAG_PREF_5 PFLG5 REFER TO MT105 FOR VALID VALUES. 1
FOCUS='App5,Pref,Flag'
#MT127 APP_FLAG_ALT_5 AFLG5 REFER TO MT106 FOR VALID VALUES. 1
FOCUS='App5,Alt,Flag'
#MT130 APP_FLAG_PREF_6 PFLG6 REFER TO MT105 FOR VALID VALUES. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 888
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 887
SEGMENT 020 ADMISSION TRACKING ADMISSION TRACKING FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='App6,Pref,Flag'
#MT132 APP_FLAG_ALT_6 AFLG6 REFER TO MT106 FOR VALID VALUES. 1
FOCUS='App6,Alt,Flag'
#MT135 APP_FLAG_PREF_7 PFLG7 REFER TO MT105 FOR VALID VALUES. 1
FOCUS='App7,Pref,Flag'
#MT137 APP_FLAG_ALT_7 AFLG7 REFER TO MT106 FOR VALID VALUES. 1
FOCUS='App7,Alt,Flag'
#MT140 APP_FLAG_PREF_8 PFLG8 REFER TO MT105 FOR VALID VALUES. 1
FOCUS='App8,Pref,Flag'
#MT142 APP_FLAG_ALT_8 AFLG8 REFER TO MT106 FOR VALID VALUES. 1
FOCUS='App8,Alt,Flag'
#MT145 APP_FLAG_PREF_9 PFLG9 REFER TO MT105 FOR VALID VALUES. 1
FOCUS='App9,Pref,Flag'
#MT147 APP_FLAG_ALT_9 AFLG9 REFER TO MT106 FOR VALID VALUES. 1
FOCUS='App9,Alt,Flag'
MT150 RQMNT_TYPE REQTY REFER TO AC89G FOR VALID VALUES. 5 40
FOCUS='Rqmnt,Type'
Mnemonic, or abbreviation, used to identify a document, transcript,
test score, portfolio, audition, or other requirement.
#MT155 LETTER_RQST_DT LRQDT FOCUS='Rqmnt,Date' 8
Date requirement was added to student's Admissions requirements.
System-maintained to the current system date.
MT160 LETTER_MAIL_DT LMLDT FOCUS='Letr,Mail,Date' 8
Earliest date on which this requirement may appear in a missing
requirements letter for the student. If left blank, this date will
be system-maintained to the current date plus 21 calendar days.
#MT165 FRST_MAIL_DT MLDT1 FOCUS='Letr,1st,Mail' 8
Actual date on which requirement first appeared on a missing
requirements letter. This date will be updated by the Admissions
Follow-Up Letter Program (MBR360) to the system run date.
DATE RUN 04/08/03 Auburn University REPORT PAGE 889
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 888
SEGMENT 020 ADMISSION TRACKING ADMISSION TRACKING FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#MT170 SCND_MAIL_DT MLDT2 FOCUS='Letr,2nd,Mail' 8
Date on which the requirement most recently appeared on a missing
requirements letter. This date will be updated by the Admissions
Follow-Up Letter Program (MBR360) to the system run date.
MT175 RQMNT_STAT TKSTA FOCUS='Rqmnt,Stat' 1 20
Current status of the requirement. It will default to blank
(not received) when a requirement is initially added to the
student's requirement tracking record. Preapplicant requirements
must be entered with a status of C. When a status is set to W
(Waived), the Waived Reason code must be updated also.
VALUES: (BLANK) Not Received
C Received
W Waived
I Received/Incomplete
D Request Deleted
MT180 RQMNT_RCVD_DT REQDT FOCUS='Rqmnt,Stat,Date' 8
Most recent date Requirement Status was updated. This date
is system-maintained.
MT185 WAIVED_REASON WVRSN FOCUS='Waiv,Rsn' 1
Reason the admissions requirement was waived. It must be
updated whenever the requirement status is set to W (Waived).
MT190 INSTITUTION FOCUS='Rqmnt,School' 7
School code when requirement type is for transcript.
MT195 SCHOOL_LIT FOCUS='App Rqmnt Note' 16
Free-form text used for a note when requirement Type is for other
than a test or transcript. When a HSTRn or a CLTRn is the Type added
via Screens 209 or 211 respectively, this field displays the name from
the school/institution index, stripped of leading common words such as
"University of."
MT200 APPL_REQ_SCHOOL_LIT FOCUS='Appl Req Schl' 16
MT201 SCHOOL_SOURCE SCHSR FOCUS='Schl,Src' 1
Flag indicating whether the address for this high school was
supplied by the student and is stored in the School Address segment of
the RBFILE or is stored in the school index file (AIFILE).
DEFAULT: I
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 890
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 889
SEGMENT 020 ADMISSION TRACKING ADMISSION TRACKING FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
MT201 SCHOOL_SOURCE (CONT)
VALUES: I High school address supplied by institution
S High school address supplied by student
******************************************************************
** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space, as **
** it is likely to be utilized in future maintenance **
** releases. **
** **
** Data element numbers available: **
** Number of bytes available: 6 **
** First start position: 73 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Number of bytes reserved: 6 **
** First start position: 79 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 891
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 890
SEGMENT 010 Stud. Aux. Indicator Academic Auxiliary File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#RA005 STU_ID AUXID FOCUS='Student,Number' 9
The ID of the student to whom this academic auxiliary data belongs.
*Change Log: 10/14/02 RE sct tos siibmd09
*
#RA006 FILLER 80
RA010 INIT_STATS_CNTR INTCT FOCUS='Init,Ctr' 3
The total number of initial statistics for this student.
Up to 6 sets of statistics can be stored.
RA020 DEGREE_CNTR DEGCT FOCUS='Degree,Ctr' 3
The number of degrees a student has earned. Up to 10 previous
degrees can be stored.
RA030 CUM_STATS_CNTR CUMCT FOCUS='Cum,Ctr' 3
The total number of cumulative statistics for this student.
Up to 12 sets of statistics can be stored.
RA099 RA_MNTDT AUXMN FOCUS='RA Maint,Date' 8
DATE RUN 04/08/03 Auburn University REPORT PAGE 892
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 891
SEGMENT 020 Initial Statistics Academic Auxiliary File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements RA101 - RA199
Initial Statistics
This group of elements is used to record cumulative
academic statistics for those students whose academic
careers at this institution began prior to the imple-
mentation of SIS. With the exception of the higher ed
elements, this data is necessary for the system to
accurately calculate cumulative academic statistics in
SIS for such students.
RA101 DELETE_FLAG_INIT FOCUS='Init,Del' 1
A flag used to delete initial statistics.
VALUES: (BLANK) Do not delete
D Delete
RA105 CAREER INTCA REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Career,Init'
The academic career with which initial statistics are
associated.
RA11B PARTIAL_REC_FLAG PRTRF FOCUS='Partial,Record,Flag' 1
Indicates whether a student's record is partial, meaning
part of his record is stored outside of the SIS system.
If the value is 'Y', a "+" is printed in the upper right
corner of the student's transcript, indicating that he
has additional hard copy records on file. Up to 6 partial
record flags can be stored, one per career.
DEFAULT: N
VALUES: N No, Record is Complete (student did not
attend prior to system startup)
Y Yes, Partial Record (student did attend
this institution prior to system startup)
RA11D ABA_RES_CREDIT INTRC FOCUS='Init ABA,Res Cred' 4
Number of resident credit hours that are accumulated prior to
the installation of SIS and which count toward the bar exam.
RA11E RA_LEGAL_WRITING INTLW FOCUS='Init,Legal,Writing' 2
Legal writing credit accumulated prior to the installation of SIS.
RA110 INIT_ATTEMPTED_HRS INTAH FOCUS='Initial,Reg Hours' 7
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 893
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 892
SEGMENT 020 Initial Statistics Academic Auxiliary File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RA110 INIT_ATTEMPTED_HRS (CONT) The student' total number of attempted hours at this
institution for all terms prior to the implementation of SIS.
If you are using Data Collect, be sure to enter the decimal point.
RA115 INIT_EARNED_HRS INTEH FOCUS='Initial,Earned Hours' 7
The student's total number of hours earned at this
institution for all terms prior to the implementation of SIS.
This includes transfer work. (See RA116, INIT TRANSFER
EHRS.)
If you are using Data Collect, be sure to enter the decimal point.
RA116 INIT_TRANSFER_HRS FOCUS='Init,Transfer,Ehrs' 7
The student's total number of transfer credit hours credited
toward this career at this institution for all terms prior to
the implementation of SIS.
If you are using Data Collect, be sure to enter the decimal point.
RA120 INIT_QHRS INTQH FOCUS='Init,Quality,Hours' 7
The student's total number of Quality Hours received at
this institution for all terms prior to the implementation
of SIS. Quality hours are earned hours that are divided
into Quality Points to determine a student's GPA.
If you are using Data Collect, be sure to enter the decimal point.
RA125 INIT_QPTS INTGP FOCUS='Init,Quality,Points' 7
The student's total number of Quality Points earned at this
institution for all terms prior to the implementation of
SIS.
If you are using Data Collect, be sure to enter the decimal point.
RA130 INIT_QHRS_HI FOCUS='Init,HiEd,Qhrs' 7
The student's total number of Quality Hours received at this
institution and other institutions prior to the implementation
of SIS. Used in calculating the student's higher education GPA.
If you are using Data Collect, be sure to enter the decimal point.
RA135 INIT_QPTS_HI FOCUS='Init,HiEd,Qpts' 7
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 894
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 893
SEGMENT 020 Initial Statistics Academic Auxiliary File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RA135 INIT_QPTS_HI (CONT) The student's total number of Quality Points earned at this
institution and other institutions prior to the implementation
of SIS. Used in calculating the student's higher education GPA.
If you are using Data Collect, be sure to enter the decimal point.
RA199 FILLER 13
DATE RUN 04/08/03 Auburn University REPORT PAGE 895
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 894
SEGMENT 030 Degrees Received Academic Auxiliary File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements RA201 - RA299
Degrees Awarded
The degrees awarded data elements are used to describe degrees
awarded to the student either from this institution or
from other institutions.
RA201 DEG_AWARDED_DELETE DGDEL FOCUS='Deg,Awd,Del' 1
A flag used to delete a degree that has been awarded.
VALUES: (BLANK) Do not delete
D Delete
#M Migrated Degree; do not delete.
This is a migrated degree with no
supporting matriculation record.
A migrated degree may be maintained.
RA205 DEGREE_EARNED DGAWR FOCUS='Degree,Awarded' 4 35
The type of degree this student earned either here or
at another institution.
* Change Log: 01/16/98 RP: AU Values entered
* 05/21/98 PB: MIDN value added
* 09/04/98 PB: Req #6006-Add MACT,MIE,MINN,
* MMFE,MSC; Chg BISE,BTMT,MCSE,
* MISE,MMIS; Del MIDN,XDGR,XDUG
* 03/15/99 RG: Req #6211-Add BSBA
* 04/23/99 RG: Req #6224-Add MLA
* 05/04/99 RG: Req #6249-Add BSEV
* 06/11/99 ML: Req #6298-Add BSWE,MSWE
* 09/01/99 RG: Req #6475-Add MD, JD
* 07/06/00 RE: Added MTPC Req#6989
* 09/11/00 RE: Added BIAR Req#7145
* 01/31/01 RE: Added BBSE Req#7335
* 08/29/01 RE: Added RSOP Req#7665
* 06/12/02 RE: Added BWE value Req#8145
* 07/03/02 RE: Added DAU value Req#8165
* 03/13/03 RE: Added MLAG value Req#8603
VALUES: N No degree
U Unknown
BA Bachelor of Arts
BAE Bachelor of Aerospace Engineering
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 896
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 895
SEGMENT 030 Degrees Received Academic Auxiliary File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RA205 DEGREE_EARNED (CONT)
BAM Bachelor of Aviation Management
BAR Bachelor of Architecture
BBSE Bachelor of Biosystems Engineering
BCE Bachelor of Civil Engineering
BCHE Bachelor of Chemical Engineering
BCPE Bachelor of Computer Engineering
BEE Bachelor of Electrical Engineering
BFA Bachelor of Fine Arts
BGE Bachelor of Geological Engineering
BIAR Bachelor of Interior Architecture
BID Bachelor of Interior Design
BIE Bachelor of Industrial Engineering
BIND Bachelor of Industrial Design
BISE Bachelor of Industrial & Systems Engineering
BLA Bachelor of Landscape Architecture
BME Bachelor of Mechancal Engineering
BMED Bachelor of Music Education
BMTL Bachelor of Materials Engineering
BMU Bachelor of Music
BS Bachelor of Science
BSBA Bachelor of Science In Business Admin.
BSEV Bachelor of Science In Environmental Design
BSWE Bachelor of Software Engineering
BTC Bachelor of Textile Chemistry
BTE Bachelor of Textile Engineering
BTMT Bachelor of Textile Management & Technology
BWE Bachelor of Wireless Engineering
DAU Doctor of Audiology
DPY Doctor of Pharmacy
DVM Doctor of Veterinary Medicine
EDD Doctor of Education
EDS Educational Specialist
JD Doctor of Jurisprudence
MA Master of Arts
MAC Master of Accountancy
MACT Master of Arts in College Teaching
MAE Master of Aerospace Engineering
MAG Master of Agriculture
MAMH Master of Applied Mathematics
MANT Master of Arts (non-thesis)
MAQ Master of Aquaculture
MBA Master of Business Administration
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 897
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 896
SEGMENT 030 Degrees Received Academic Auxiliary File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RA205 DEGREE_EARNED (CONT)
MBC Master of Building Construction
MCD Master of Communication Disorders
MCE Master of Civil Engineering
MCHE Master of Chemical Engineering
MCOM Master of Communication
MCP Master of Community Planning
MCSE Master of Computer Science & Engineering
MD Doctor of Medicine
MED Master of Education
MEE Master of Electrical Engineering
MFA Master of Fine Arts
MFS Master of French Studies
MFY Master of Forestry
MHS Master of Hispanic Studies
MIE Master of Industrial Engineering
MIND Master of Industrial Design
MINN Master of Industrial Design (non-thesis)
MISE Master of Industrial & Systems Engineering
MLA Master of Landscape Architecture
MLAG Master of Landscape Architecture
MME Master of Mechanical Engineering
MMFE Master of Manufacturing Systems Engineering
MMIS Master of Management Information Systems
MMTL Master of Materials Engineering
MMU Master of Music
MPBS Master of Probability & Statistics
MPUB Master of Public Administration
MS Master of Science
MSC Master of Speech Communication
MSNT Master of Science (non-thesis)
MSWE Master of Software Engineering
MTPC Master of Technical & Professional Communicat
MZY Master of Zoological Studies
PHD Doctor of Philosophy
RSOP Rural Studio Outreach Pgm. Certificate
RA210 MAJOR_1 DGMJ1 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Deg Major 1'
RA215 MAJOR_2 DGMJ2 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Deg Major 2'
DATE RUN 04/08/03 Auburn University REPORT PAGE 898
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 897
SEGMENT 030 Degrees Received Academic Auxiliary File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RA280 FILLER 6
RA220 MINOR_1 DGMN1 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Deg Minor 1'
RA222 MINOR_2 DGMN2 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Deg Minor 2'
RA225 CERT_DEG_AWD DGCER REFER TO RT135 FOR VALID VALUES. 4
FOCUS='Degree,Certificate'
The Certificate awarded to the student in connection
with this degree.
RA230 COLLEGE DGCOL REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Deg,Coll'
A code for the college which granted the degree.
RA235 DEGREE_LEVEL DGLEV FOCUS='Deg,Lvl' 1
A code that determines on which transcript an awarded degree
will appear. An awarded degree appears on a transcript
only if the level of the degree is lower than or equal to the
level of the transcript.
VALUES: U Undergraduate degree
G Graduate degree
P Professional degree
RA236 SPECIAL_HONORS_1 DGSHO FOCUS='Deg,Spcl,Hon' 1 50
The type of degree honors that can be awarded to a student.
*Change log: 07/27/01 RE Deleted all values and placed 1-5
* values Req#7607
* 08/30/01 RE Added Blank value Req#7607
*
DEFAULT: (BLANK) Blank
VALUES: (BLANK) Blank
1 Senior Honors Scholar
2 University Honors Scholar
3 Forestry Scholars Program
4 Forestry Scholars Pgm. & Sr. Honors Scholar
5 Forestry Scholars Pgm. & Univ. Honors Scholar
RA237 SPECIAL_HONORS_2 REFER TO RA236 FOR VALID VALUES. 1
FOCUS='Deg,Spcl,Hon 2'
RA238 SPECIAL_HONORS_3 REFER TO RA236 FOR VALID VALUES. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 899
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 898
SEGMENT 030 Degrees Received Academic Auxiliary File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Deg,Spcl,Hon 3'
RA24Z FICE_CODE FOCUS='Degree,System,Code' 7
FICE code identifying the university system awarding the degree.
RA240 INSTITUTION DGINS FOCUS='Degree,Inst Code' 7
Code identifying the institution awarding the degree.
RA245 DEGREE_RCVD_DT DGDAT FOCUS='Degree,Date' 8
Month, day and year on which a degree was awarded.
RA250 HONORS DGHON FOCUS='Deg,Honors' 1 20
Honors received by the student. The rules for calculating
Graduation Honors are defined in the Grade Rule Table.
VALUES: (BLANK) No honors received
C Cum Laude
M Magna Cum Laude
S Summa Cum Laude
RA255 CLASS_SIZE DGRNK FOCUS='Deg Rank,in Class' 10
Rank in graduating class (nnnnn/nnnnn). This element
consists of 2 concatenated items, the first of which
is the student's actual rank in the class and the
second of which is the size of the class. For example,
a student ranked 112th in a class of 2050 would be
00112/02050.
RA260 DEGREE_GPA DGGPR FOCUS='Deg GPA' 6
Student's GPA that is stored with his corresponding degree
awarded. The degree title is printed on the student's
transcript, and this GPA is used when calculating rank in
graduating class.
RA261 MAJOR_SIZE DGRKM FOCUS='Deg rank,in Major' 10
Rank in Graduating Major (nnnnn/nnnnn). This element
consists of 2 concatenated items, the first of which
is the student's actual rank within Major, the
second of which is the size of the group (as Rank in Class
above).
RA216 CONCENTRATION_1 DGCN1 REFER TO A 046 FOR VALID VALUES. 4
FOCUS='Deg Maj 1, Conc'
The area of concentration for the student's primary major.
DATE RUN 04/08/03 Auburn University REPORT PAGE 900
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 899
SEGMENT 030 Degrees Received Academic Auxiliary File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RA217 CONCENTRATION_2 DGCN2 REFER TO A 046 FOR VALID VALUES. 4
FOCUS='Deg Maj 2, Conc'
The area of concentration for the student's secondary
major.
RA262 MAJOR_RLTNSHP REFER TO RT14I FOR VALID VALUES. 1
FOCUS='Deg,Maj,Rel'
This element describes the relationship between the 1st and 2nd
Majors in the student's Degree record.
RA263 RECORDED_ADS FOCUS='Deg,ADS,Passed' 1
This flag indicates that the degree has been picked up
by the Alumni Development System (ADS).
RA270 FILLER 22
DATE RUN 04/08/03 Auburn University REPORT PAGE 901
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 900
SEGMENT 040 Cumulative Statistic Academic Auxiliary File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#RA305 CAREER_STU REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Stu,Crer'
The academic career to which the cumulative statistics
apply.
#RA310 LAST_TERM LTTRM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Stats,Last,Term'
The last term through which the academic statistics for
this level have been calculated. This typically represents
the last term for which a student has activity at the level
indicated for these statistics.
#RA3Y0 LAST_TERM_YYT FOCUS='Stats,Last,Term,YYT' 3
#RA315 CUM_ABA_RES_CREDIT CUMRC FOCUS='Cum ABA,Res Cred' 4
The total number of resident credit hours a student has accumulated.
#RA318 LEGAL_WRITING CUMLW FOCUS='Cum Legal,Writing' 2
The total legal writing credit a student has accumulated
#RA319 CUM_ATTEMPTED_HRS CUMAH FOCUS='Cum Hours,Attempted' 7
The total number of hours for which a student is registered.
#RA320 CUM_EARNED_HRS CUMEH FOCUS='Cum Hours,Earned' 7
The total number of earned hours that count towards the student's
career.
#RA325 CUM_QHRS CUMQH FOCUS='Cum Quality, Hours' 7
The student's total number of Quality Hours earned toward a career.
Quality Hours are registered hours that are divided into Quality
Points to determine a student's GPA.
#RA330 COLL_HIST_QPTS CUMGP FOCUS='Cum Quality, Points' 7
The student's total number of Grade Points. These are divided
by Quality Hours to determine a student's GPA.
#RA375 CUM_TRANSFER_HRS CUMTR FOCUS='Cum Transfer, Hours' 7
The student's total number of transfer hours associated with a career.
#RA380 COLL_HIST_GPA CUMGR FOCUS='Cum GPA' 6
The student's total cumulative grade point average associated
with a career.
DATE RUN 04/08/03 Auburn University REPORT PAGE 902
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 901
SEGMENT 040 Cumulative Statistic Academic Auxiliary File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#RA381 CUM_CALC_BASIS REFER TO AC77F FOR VALID VALUES. 5
FOCUS='Cum,Calc,Basis'
#RA382 SPECIAL_FLAG REFER TO AC74S FOR VALID VALUES. 1
FOCUS='Cum,Spcl,Flag'
RA384 CUM_QHRS_HI FOCUS='Cum HiEd, Qhrs' 7
The student's total number of earned Quality Hours. Used in
calculating the student's higher education GPA.
RA386 CUM_QPTS_HI FOCUS='Cum HiEd, Qpts' 7
The student's total number of earned Quality Points. Used in
calculating the student's higher education GPA.
RA399 FILLER 22
DATE RUN 04/08/03 Auburn University REPORT PAGE 903
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 902
SEGMENT 010 Basis of Adm Locator Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#RB005 STU_ID FOCUS='Student,Number' 9
Unique number that identifies the student throughout the system.
In the U.S., usually the Social Security number is used.
*Change Log: 10/14/02 RE sct tos siibmd09
*
RB008 RB_SU_DATA. FOCUS='HS Subj 1' 5
Mnemonics for High School courses or subjects as listed on the
High School transcript. Standard values should be defined by
the Institution.
RB009 HS_SUBJECT_2 FOCUS='HS Subj 2' 5
Mnemonics for High School courses or subjects as listed on the
High School transcript. Standard values should be defined by
the Institution.
RB010 HS_SUBJECT_3 FOCUS='HS Subj 3' 5
Mnemonics for High School courses or subjects as listed on the
High School transcript. Standard values should be defined by
the Institution.
RB011 HS_SUBJECT_4 FOCUS='HS Subj 4' 5
Mnemonics for High School courses or subjects as listed on the
High School transcript. Standard values should be defined by
the Institution.
RB012 HS_SUBJECT_5 FOCUS='HS Subj 5' 5
Mnemonics for High School courses or subjects as listed on the
High School transcript. Standard values should be defined by
the Institution.
RB013 HS_SUBJECT_6 FOCUS='HS Subj 6' 5
Mnemonics for High School courses or subjects as listed on the
High School transcript. Standard values should be defined by
the Institution.
RB014 HS_SUBJECT_7 FOCUS='HS Subj 7' 5
Mnemonics for High School courses or subjects as listed on the
High School transcript. Standard values should be defined by
the Institution.
RB015 HS_SUBJECT_8 FOCUS='HS Subj 8' 5
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 904
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 903
SEGMENT 010 Basis of Adm Locator Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RB015 HS_SUBJECT_8 (CONT) Mnemonics for High School courses or subjects as listed on the
High School transcript. Standard values should be defined by
the Institution.
RB016 HS_SUBJECT_9 FOCUS='HS Subj 9' 5
Mnemonics for High School courses or subjects as listed on the
High School transcript. Standard values should be defined by
the Institution.
RB017 HS_SUBJECT_10 FOCUS='HS Subj 10' 5
Mnemonics for High School courses or subjects as listed on the
High School transcript. Standard values should be defined by
the Institution.
RB018 HS_SUBJECT_11 FOCUS='HS Subj 11' 5
Mnemonics for High School courses or subjects as listed on the
High School transcript. Standard values should be defined by
the Institution.
RB019 HS_SUBJECT_12 FOCUS='HS Subj 12' 5
Mnemonics for High School courses or subjects as listed on the
High School transcript. Standard values should be defined by
the Institution.
RB020 HS_SUBJECT_13 FOCUS='HS Subj 13' 5
Mnemonics for High School courses or subjects as listed on the
High School transcript. Standard values should be defined by
the Institution.
RB021 HS_SUBJECT_14 FOCUS='HS Subj 14' 5
Mnemonics for High School courses or subjects as listed on the
High School transcript. Standard values should be defined by
the Institution.
RB022 CALCED_CUM_GPA FOCUS='Calculated,HS GPA' 5
Calculated high school grade point average.
RB024 RB_NCAA_GPA FOCUS='NCAA,GPA' 5
RB025 INSTITUTION FOCUS='HS for GPA' 7
High School of record for grade capture. This field is also used to
display previous school on matriculation record when only high school
data exists in the Basis of Admission file (RBFILE).
DATE RUN 04/08/03 Auburn University REPORT PAGE 905
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 904
SEGMENT 010 Basis of Adm Locator Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RB026 CALC_RULE FOCUS='HS Calc, Rule' 2
The basis on which high school grades are caculated D.
Values: - Normalized grades
D1 - Numeric 045-010, lowest passing grade is 010
L1 - Letter A-F, with plus/minus grading
N1 - Numeric 100-060, lowest passing grade is 060
N2 - Numeric 100-070, lowest passing grade is 070
P1 - Letter A-F, without plus/minus grading
X1 - Numeric 001-005, lowest passing grade is 004
Z1 - Numeric 001-040, lowest passing grade is 040
RB027 INST_ADDR_NUM FOCUS='Institution,Addr Num' 7
The next sequence number available to assign to an institution when
the school address information is to be added to the RBFILE.
DEFAULT: 0000001
RB030 FILLER 4
RB060 HIGH_SCHOOL_CNTR HSCTR FOCUS='HS Ctr' 3
Number of high school segments present in the RBFILE for this SID.
May have 0 - 3 high school segments.
RB065 TEST_SCORE_CNTR TSTCT FOCUS='Test,Score,Ctr' 3
Number of test segments in the RBFILE for this SID.
May have 0 - 15 tests with up to 8 scores each.
RB070 COLLEGE_CNTR COLCT FOCUS='Coll,Ctr' 3
Number of previous college segments in the RBFILE for this SID.
May have 0 - 10 previous colleges.
RB075 HS_GRADES_CNTR HSGCT FOCUS='HS Grade, Ctr' 3
Number of high school grade segments in the RBFILE for this SID.
May have 0 - 5 years of high school grades.
RB080 ADDRESS_CNTR ADDCT FOCUS='School, Addr.' 3
Number of school address segments in the RBFILE for this SID.
May have 10 school addresses.
RB099 RB_MNTDT FOCUS='RB Maint,Date' 8
Date of last maintenance of RBFILE for this SID.
DATE RUN 04/08/03 Auburn University REPORT PAGE 906
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 905
SEGMENT 020 High School History Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements RB100-RB199: High School History
RB101 HS_DELETE_FLAG FOCUS='HS,Del' 1
Flag used to delete data for this high school.
VALUES: D Delete
RB110 HS_INSTITUTION HSCOD FOCUS='HS Code' 7
School code for applicant's most recent high school.
RB111 HS_CODE_PARS FOCUS='HS Code, PARS' 6
Redefined school code for PARS Master File (SPFILE).
RB115 HS_BEGIN_DT BEGHS FOCUS='HS Begin, Date' 6
Date on which the student's attendance at high school began.
RB120 HS_END_DT ENDHS FOCUS='HS End, Date' 6
Date on which the student's attendance at high school ended.
RB122 QUARTER FOCUS='HS Quarter' 1
Calculated from HS Rank in Class.
VALUES: (BLANK) Not specified
RB125 DIPLOMA_RCVD HSDPL FOCUS='HS Diploma,Received' 1
Value indicating whether a high school diploma was awarded to this
student.
VALUES: (BLANK) (Unknown)
Y Yes, High School Diploma Received
N No diploma received
P Diploma verification pending
RB135 HS_CLASS_SIZE HSRNK FOCUS='HS Rank,in Class' 8
High School rank and class size. The format is RRRRCCCC, where
RRRR = Rank, and CCCC = Class Size. This data element is used to
compute high school percentile (data element RB140). This is the
rank used to determine admission. It is not the final rank for the
student.
RB140 RANK_PERCENTILE HSPCL FOCUS='HS Rank,%tile' 3
System-calculated percentile from HS Rank in Class (data element
RB135).
RANGES: 000-100
RB145 HS_GPA HSGPA FOCUS='HS GPA' 11
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 907
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 906
SEGMENT 020 High School History Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RB145 HS_GPA (CONT) High school grade point average.
RB146 HS_SOURCE HSSRC FOCUS='HS,Source' 1
Flag indicating whether the address for this high school is
stored in the School Address segment of the RBFILE or is
stored in the school index file (AIFILE).
DEFAULT: I
VALUES: I High school address supplied by institution
S High school address supplied by student
RB147 FILLER 2
RB150 HS_REQRD HSTRQ FOCUS='HS Tran,Rqrd' 1
Flag indicating whether a transcript is required from this high school
to meet the requirements of the application.
*
* Change Log: 04/07/98 RP: Default changed from Y to N
*
DEFAULT: N No High school transcript required
VALUES: N No high school transcript required
Y High school transcript required
RB155 HS_TRNS_RECV HSTRC FOCUS='HS Tran,Rcvd' 1
Flag indicating whether a transcript was received from this high
school. It is set to Y if there is a class rank or if a transcript
was received and there is no rank (because the school does not rank).
DEFAULT: N No high school transcript was received
VALUES: N No high school transcript was received
Y High school transcript was received
P Partial high school transcript was received
RB165 FILLER 9
DATE RUN 04/08/03 Auburn University REPORT PAGE 908
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 907
SEGMENT 030 Test Scores Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RB201 TS_DELETE_FLAG FOCUS='Test,Del' 1
Flag used to delete test data.
VALUES: D Delete
RB205 TEST_CODE TSTSC FOCUS='Test,Code' 5
ID or mnemonic of test.
RB210 TEST_SEQUENCE TSTSQ FOCUS='Test,Seq Num' 1
Uniquely identifies multiple occurences of the same test.
#RB212 TEST_LEVEL TSTLV REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Test,Lvl'
Academic level that the test is designed for.
RB213 TEST_EDUC_LEVEL REFER TO MM010 FOR VALID VALUES. 2
FOCUS='Test Ed,Lvl'
Educational level of student when this test was taken.
Not used by Med School. Load in whatever comes from Admissions
System. Ranges: A-Z, 0-9.
RB215 SCORE_SOURCE TSTSR FOCUS='Test,Source' 1
Source of the test scores.
*Change log: 08/07/01 RE: SCT TOS CHANGES SIIBMB95(SIS095)
*
VALUES: A Admissions System Interface
E EDI Transcript
M MCAT score from AMCAS tape
O Official Score entered manually
T Testing Service or Other Official Source
S Student Supplied
RB220 QUERY_TEST_DT TSTDT FOCUS='Test Date' 8
Date on which the test was administered.
RB222 FEE_PAID FOCUS='Test Fee,PAid' 1
Flag indicating whether a test fee was paid.
VALUES: (BLANK) Not specified
Y Yes
N No
RB225 TEST_SCORE_1 SCR01 FOCUS='Test,Score 1' 4
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 909
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 908
SEGMENT 030 Test Scores Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RB225 TEST_SCORE_1 (CONT) Test score.
Note: GMAT(AWS) and GREWA(WAS) test scores range
from 0.0 - 6.0, but are entered and displayed as 00 - 60.
*Change log: 10/23/00 RE: SIIBMB24 (SIS024)
*
RANGES: 0000-9999
RB230 TEST_SCORE_2 SCR02 FOCUS='Test,Score 2' 4
Test score.
Note: GMAT(AWS) and GREWA(WAS) test scores range
from 0.0 - 6.0, but are entered and displayed as 00 - 60.
*Change log: 10/23/00 RE: SIIBMB24 (SIS024)
*
RANGES: 0000-9999
RB235 TEST_SCORE_3 SCR03 FOCUS='Test,Score 3' 4
Test score.
Note: GMAT(AWS) and GREWA(WAS) test scores range
from 0.0 - 6.0, but are entered and displayed as 00 - 60.
*Change log: 10/23/00 RE: SIIBMB24 (SIS024)
*
RANGES: 0000-9999
RB240 TEST_SCORE_4 SCR04 FOCUS='Test,Score 4' 4
Test score.
Note: GMAT(AWS) and GREWA(WAS) test scores range
from 0.0 - 6.0, but are entered and displayed as 00 - 60.
*Change log: 10/23/00 RE: SIIBMB24 (SIS024)
*
RANGES: 0000-9999
RB245 TEST_SCORE_5 SCR05 FOCUS='Test,Score 5' 4
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 910
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 909
SEGMENT 030 Test Scores Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RB245 TEST_SCORE_5 (CONT)
Test score.
Note: GMAT(AWS) and GREWA(WAS) test scores range
from 0.0 - 6.0, but are entered and displayed as 00 - 60.
*Change log: 10/23/00 RE: SIIBMB24 (SIS024)
*
RANGES: 0000-9999
RB250 TEST_SCORE_6 SCR06 FOCUS='Test,Score 6' 4
Test score.
Note: GMAT(AWS) and GREWA(WAS) test scores range
from 0.0 - 6.0, but are entered and displayed as 00 - 60.
*Change log: 10/23/00 RE: SIIBMB24 (SIS024)
*
RANGES: 0000-9999
RB255 TEST_SCORE_7 SCR07 FOCUS='Test,Score 7' 4
Test score.
Note: GMAT(AWS) and GREWA(WAS) test scores range
from 0.0 - 6.0, but are entered and displayed as 00 - 60.
*Change log: 10/23/00 RE: SIIBMB24 (SIS024)
*
RANGES: 0000-9999
RB260 TEST_SCORE_8 SCR08 FOCUS='Test,Score 8' 4
Test score.
Note: GMAT(AWS) and GREWA(WAS) test scores range
from 0.0 - 6.0, but are entered and displayed as 00 - 60.
*Change log: 10/23/00 RE: SIIBMB24 (SIS024)
*
RANGES: 0000-9999
DATE RUN 04/08/03 Auburn University REPORT PAGE 911
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 910
RB270 FILLER 9
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATE RUN 04/08/03 Auburn University REPORT PAGE 912
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 911
SEGMENT 040 College History Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements RB300 - RB399: College History
RB301 PC_DELETE_FLAG FOCUS='Prev,Coll,Del' 1
Flag used to delete student's data for this previous college.
VALUES: D Delete
RB305 CO_INSTITUTION COLCD FOCUS='Coll Code' 7
Standard 7-digit school code.
RB306 COLLEGE_CODE_(PARS) FOCUS='Coll Cd, PARS' 6
6-digit code redefined for PARS
RB310 CO_BEGIN_DT BEGCL FOCUS='Coll Begin, Date' 6
Date on which student's attendance at the college began.
RB315 CO_END_DT ENDCL FOCUS='Coll End, Date' 6
Date on which student's attendance at the college ended.
RB320 DEGREE_SOUGHT DEGST REFER TO RA205 FOR VALID VALUES. 4 35
FOCUS='Coll Deg,Sought'
DEFAULT: (BLANK)
RB325 DEGREE_RCVD DEGRD FOCUS='Coll Deg,Rcvd' 1
Flag indicating whether a college degree was awarded to this student.
*Change Log: 10/16/01 RE: SCT tos changes SIIBMC18(SIS018)
*
DEFAULT: (BLANK)
VALUES: (BLANK) (Unknown)
N No degree received
Y Yes, degree was received
P Degree verification pending
RB327 DEGREE_DT FOCUS='Coll Deg, Date' 6
Date degree is expected or was received.
RB335 CUM_UNITS CLHRS FOCUS='Coll Cum, Qhrs' 7
Number of cumulative hours (credit or term hours).
If you are using Data Collect, be sure to enter the decimal point.
RB340 CUM_QPTS CLPTS FOCUS='Coll Cum, Qpts' 7
Number of college cumulative Quality Points.
DATE RUN 04/08/03 Auburn University REPORT PAGE 913
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 912
SEGMENT 040 College History Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RB341 CO_SOURCE COSRC FOCUS='College, Stud. Addr' 1
Flag indicating whether the address for this college is stored
in the School Address segment of the RBFILE or is stored in the
school index file (AIFILE).
DEFAULT: I
VALUES: I College address supplied by institution
S College address supplied by student
RB345 FILLER 6
RB349 CO_GPA FOCUS='Coll GPA' 6
Overall grade point average for this school.
If you are using Data Collect, be sure to enter the decimal point.
RB350 FILLER 2
RB351 GPR_LAST_TERM FOCUS='Coll GPA,Last Sem' 4
Grade point average for the last semester at this school.
RANGES: 0000-0400
If you are using Data Collect, be sure to enter the decimal point.
RB352 GPR_NEXT_LAST FOCUS='Coll GPA,Next to,Last Sem' 4
Grade point average for the next to last semester at this school.
RANGES: 0000-0400
If you are using Data Collect, be sure to enter the decimal point.
RB354 CURRENT_GPR FOCUS='Coll Curr Hrs' 2
Number of hours for which student is currently enrolled.
RB355 CO_REQRD CLTRQ FOCUS='Coll Tran,Rqrd' 1
Flag indicating whether a transcript is required from this college
in order to meet the requirements of the application.
DEFAULT: Y College Transcript Required
VALUES: N No College Transcript Required
Y College Transcript Required
RB360 CO_TRNS_RECV CLTRC FOCUS='Coll Tran,Rcvd' 1
Value indicating whether a transcript was received from this college.
DEFAULT: N No college transcript was received
VALUES: N No college transcript was received
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 914
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 913
SEGMENT 040 College History Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RB360 CO_TRNS_RECV (CONT)
P Final college transcript pending
Y College transcript was received
RB362 FILLER 1
RB363 FILLER 1
RB365 FILLER 7
DATE RUN 04/08/03 Auburn University REPORT PAGE 915
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 914
SEGMENT 050 High School Grades Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements RB400 - RB599: High School Grades
RB404 SUBJ_YR_GRADE FOCUS='Grade,Entered' 3
This is the grade as it appears on the student's HS transcript.
RB406 SUBJ_YR_UNITS FOCUS='Units 1' 3
Number of units received for the year in this subject.
RB408 SUBJ_YR_EARNED_HRS FOCUS='Ehrs 1' 3
RB410 SUBJ_YR_QHRS FOCUS='Qhrs 1' 3
RB412 SUBJ_YR_QPTS FOCUS='Qpts 1' 5
RB414 SUBJ_YR_GRADE_NORM FOCUS='Grade,Norm 1' 3
This is the grade indicated on the grade normalization table
which equates to the grade entered.
RB416 SUBJ_YR_GRADE_TYPE REFER TO AC83E FOR VALID VALUES. 1
FOCUS='GT 1'
RB420 SUBJ_YR_NCAA_FLAG REFER TO AC83H FOR VALID VALUES. 1
FOCUS='NCAA,Flag'
RB422 GRADE_ENTERED_2 REFER TO RB404 FOR VALID VALUES. 3
FOCUS='Grd 2'
RB424 UNITS_2 REFER TO RB406 FOR VALID VALUES. 3
FOCUS='Units 2'
RB425 EARNED_HRS_2 FOCUS='Ehrs 2' 3
RB426 QUAL_HRS_2 FOCUS='Qhrs 2' 3
RB427 QUAL_PTS_2 FOCUS='Qpts 2' 5
RB428 GRADE_NORM_2 FOCUS='Grd,Norm 2' 3
RB429 GRADE_TYPE_2 REFER TO RB416 FOR VALID VALUES. 1
FOCUS='GT 2'
RB430 QUALITY_UNITS_FLAG_2 REFER TO AC83H FOR VALID VALUES. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 916
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 915
SEGMENT 050 High School Grades Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Qual,Units,Flg 2'
RB432 GRADE_ENTERED_3 REFER TO RB404 FOR VALID VALUES. 3
FOCUS='Grd 3'
RB433 UNITS_3 REFER TO RB406 FOR VALID VALUES. 3
FOCUS='Units 3'
RB434 EARNED_HRS_3 FOCUS='Ehrs 3' 3
RB435 QUAL_HRS_3 FOCUS='Qhrs 3' 3
RB436 QUAL_PTS_3 FOCUS='Qpts 3' 5
RB437 GRADE_NORM_3 FOCUS='Grd,Norm 3' 3
RB438 GRADE_TYPE_3 REFER TO RB416 FOR VALID VALUES. 1
FOCUS='GT 3'
RB440 QUALITY_UNITS_FLAG_3 REFER TO AC83H FOR VALID VALUES. 1
FOCUS='Qual,Units,Flg 3'
RB442 GRADE_ENTERED_4 REFER TO RB404 FOR VALID VALUES. 3
FOCUS='Grd 4'
RB443 UNITS_4 REFER TO RB406 FOR VALID VALUES. 3
FOCUS='Units 4'
RB444 EARNED_HRS_4 FOCUS='Ehrs 4' 3
RB445 QUAL_HRS_4 FOCUS='Qhrs 4' 3
RB446 QUAL_PTS_4 FOCUS='Qpts 4' 5
RB447 GRADE_NORM_4 FOCUS='Grd,Norm 4' 3
RB448 GRADE_TYPE_4 REFER TO RB416 FOR VALID VALUES. 1
FOCUS='GT 4'
RB450 QUALITY_UNITS_FLAG_4 REFER TO AC83H FOR VALID VALUES. 1
FOCUS='Qual,Units,Flg 4'
RB452 GRADE_ENTERED_5 REFER TO RB404 FOR VALID VALUES. 3
DATE RUN 04/08/03 Auburn University REPORT PAGE 917
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 916
SEGMENT 050 High School Grades Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Grd 5'
RB453 UNITS_5 REFER TO RB406 FOR VALID VALUES. 3
FOCUS='Units 5'
RB454 EARNED_HRS_5 FOCUS='Ehrs 5' 3
RB455 QUAL_HRS_5 FOCUS='Qhrs 5' 3
RB456 QUAL_PTS_5 FOCUS='Qpts 5' 5
RB457 GRADE_NORM_5 FOCUS='Grd,Norm 5' 3
RB458 GRADE_TYPE_5 REFER TO RB416 FOR VALID VALUES. 1
FOCUS='GT 5'
RB460 QUALITY_UNITS_FLAG_5 REFER TO AC83H FOR VALID VALUES. 1
FOCUS='Qual,Units.Flg 5'
RB462 GRADE_ENTERED_6 REFER TO RB404 FOR VALID VALUES. 3
FOCUS='Grd 6'
RB463 UNITS_6 REFER TO RB406 FOR VALID VALUES. 3
FOCUS='Units 6'
RB464 EARNED_HRS_6 FOCUS='Ehrs 6' 3
RB465 QUAL_HRS_6 FOCUS='Qhrs 6' 3
RB466 QUAL_PTS_6 FOCUS='Qpts 6' 5
RB467 GRADE_NORM_6 FOCUS='Grd,Norm 6' 3
RB468 GRADE_TYPE_6 REFER TO RB416 FOR VALID VALUES. 1
FOCUS='GT 6'
RB470 QUALITY_UNITS_FLAG_6 REFER TO AC83H FOR VALID VALUES. 1
FOCUS='Qual,Units,Flg 6'
RB472 GRADE_ENTERED_7 REFER TO RB404 FOR VALID VALUES. 3
FOCUS='Grd 7'
RB473 UNITS_7 REFER TO RB406 FOR VALID VALUES. 3
DATE RUN 04/08/03 Auburn University REPORT PAGE 918
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 917
SEGMENT 050 High School Grades Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Units 7'
RB474 EARNED_HRS_7 FOCUS='Ehrs 7' 3
RB475 QUAL_HRS_7 FOCUS='Qhrs 7' 3
RB476 QUAL_PTS_7 FOCUS='Qpts 7' 5
RB477 GRADE_NORM_7 FOCUS='Grd,Norm 7' 3
RB478 GRADE_TYPE_7 REFER TO RB416 FOR VALID VALUES. 1
FOCUS='GT 7'
RB480 QUALITY_UNITS_7 REFER TO AC83H FOR VALID VALUES. 1
FOCUS='Qual,Units 7'
RB482 GRADE_ENTERED_8 REFER TO RB404 FOR VALID VALUES. 3
FOCUS='Grd 8'
RB483 UNITS_8 REFER TO RB406 FOR VALID VALUES. 3
FOCUS='Units 8'
RB484 EARNED_HRS_8 FOCUS='Ehrs 8' 3
RB485 QUAL_HRS_8 FOCUS='Qhrs 8' 3
RB486 QUAL_PTS_8 FOCUS='Qpts 8' 5
RB487 GRADE_NORM_8 FOCUS='Grd,Norm 8' 3
RB488 GRADE_TYPE_8 REFER TO RB416 FOR VALID VALUES. 1
FOCUS='GT 8'
RB490 QUALITY_UNITS_8 REFER TO AC83H FOR VALID VALUES. 1
FOCUS='Qual,Units 8'
RB492 GRADE_ENTERED_9 REFER TO RB404 FOR VALID VALUES. 3
FOCUS='Grd 9'
RB493 UNITS_9 REFER TO RB406 FOR VALID VALUES. 3
FOCUS='Units 9'
RB494 EARNED_HRS_9 FOCUS='Ehrs 9' 3
DATE RUN 04/08/03 Auburn University REPORT PAGE 919
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 918
SEGMENT 050 High School Grades Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RB495 QUAL_HRS_9 FOCUS='Qhrs 9' 3
RB496 QUAL_PTS_9 FOCUS='Qpts 9' 5
RB497 GRADE_NORM_9 FOCUS='Grd,Norm 9' 3
RB498 GRADE_TYPE_9 REFER TO RB416 FOR VALID VALUES. 1
FOCUS='GT 9'
RB500 QUALITY_UNITS_9 REFER TO AC83H FOR VALID VALUES. 1
FOCUS='Qual,Units 9'
RB502 GRADE_ENTERED_10 REFER TO RB404 FOR VALID VALUES. 3
FOCUS='Grd 10'
RB503 UNITS_10 REFER TO RB406 FOR VALID VALUES. 3
FOCUS='Units 10'
RB504 EARNED_HRS_10 FOCUS='Ehrs 10' 3
RB505 QUAL_HRS_10 FOCUS='Qhrs 10' 3
RB506 QUAL_PTS_10 FOCUS='Qpts 10' 5
RB507 GRADE_NORM_10 FOCUS='Grd,Norm 10' 3
RB508 GRADE_TYPE_10 REFER TO RB416 FOR VALID VALUES. 1
FOCUS='GT 10'
RB510 QUALITY_UNITS_10 REFER TO AC83H FOR VALID VALUES. 1
FOCUS='Qual,Units 10'
RB512 GRADE_ENTERED_11 REFER TO RB404 FOR VALID VALUES. 3
FOCUS='Grd 11'
RB513 UNITS_11 REFER TO RB406 FOR VALID VALUES. 3
FOCUS='Units 11'
RB514 EARNED_HRS_11 FOCUS='Ehrs 11' 3
RB515 QUAL_HRS_11 FOCUS='Qhrs 11' 3
RB516 QUAL_PTS_11 FOCUS='Qpts 11' 5
DATE RUN 04/08/03 Auburn University REPORT PAGE 920
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 919
SEGMENT 050 High School Grades Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RB517 GRADE_NORM_11 FOCUS='Grd,Norm 11' 3
RB518 GRADE_TYPE_11 REFER TO RB416 FOR VALID VALUES. 1
FOCUS='GT 11'
RB520 QUALITY_UNITS_11 REFER TO AC83H FOR VALID VALUES. 1
FOCUS='Qual,Units 11'
RB522 GRADE_ENTERED_12 REFER TO RB404 FOR VALID VALUES. 3
FOCUS='Grd 12'
RB523 UNITS_12 REFER TO RB406 FOR VALID VALUES. 3
FOCUS='Units 12'
RB524 EARNED_HRS_12 FOCUS='EEhrs 12' 3
RB525 QUAL_HRS_12 FOCUS='Qhrs 12' 3
RB526 QUAL_PTS_12 FOCUS='Qpts 12' 5
RB527 GRADE_NORM_12 FOCUS='Grd,Norm 12' 3
RB528 GRADE_TYPE_12 REFER TO RB416 FOR VALID VALUES. 1
FOCUS='GT 12'
RB530 QUALITY_UNITS_12 REFER TO AC83H FOR VALID VALUES. 1
FOCUS='Qual,Units 12'
RB532 GRADE_ENTERED_13 REFER TO RB404 FOR VALID VALUES. 3
FOCUS='Grd 13'
RB533 UNITS_13 REFER TO RB406 FOR VALID VALUES. 3
FOCUS='Units 13'
RB534 EARNED_HRS_13 FOCUS='Ehrs 13' 3
RB535 QUAL_HRS_13 FOCUS='Qhrs 13' 3
RB536 QUAL_PTS_13 FOCUS='Qpts 13' 5
RB537 GRADE_NORM_13 FOCUS='grd,Norm 13' 3
RB538 GRADE_TYPE_13 REFER TO RB416 FOR VALID VALUES. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 921
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 920
SEGMENT 050 High School Grades Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='GT 13'
RB540 QUALITY_UNITS_13 REFER TO AC83H FOR VALID VALUES. 1
FOCUS='Qual,Units 13'
RB542 GRADE_ENTERED_14 REFER TO RB404 FOR VALID VALUES. 3
FOCUS='Grd 14'
RB543 UNITS_14 REFER TO RB406 FOR VALID VALUES. 3
FOCUS='Units 14'
RB544 EARNED_HRS_14 FOCUS='Ehrs 14' 3
RB545 QUAL_HRS_14 FOCUS='Qhrs 14' 3
RB546 QUAL_PTS_14 FOCUS='Qpts 14' 5
RB547 GRADE_NORM_14 FOCUS='Grd,Norm 14' 3
RB548 GRADE_TYPE_14 REFER TO RB416 FOR VALID VALUES. 1
FOCUS='GT 14'
RB550 QUALITY_UNITS_14 REFER TO AC83H FOR VALID VALUES. 1
FOCUS='Qual,Units 14'
RB552 TOTAL_UNITS FOCUS='Total,Units' 5
RB553 TOTAL_EHRS FOCUS='Tot Ehrs' 5
RB554 TOTAL_QPTS FOCUS='Tot Qpts' 7
RB556 TOTAL_QHRS FOCUS='Tot Qhrs' 5
RB558 YEAR_GPA FOCUS='Year GPA' 5
RB590 FILLER 26
DATE RUN 04/08/03 Auburn University REPORT PAGE 922
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 921
SEGMENT 060 Student Spec Schl Co Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements RB600 - RB699: Student Spec Schl Code
RB601 AD_DELETE_FLAG FOCUS='Schl,Addr,Del' 1
Flag used to delete student's data for this school's address.
VALUES: (BLANK) Do Not Delete
D Delete
RB605 AD_INSTITUTION ADDCD FOCUS='Coll Code' 7
Student defined 7-digit school code.
RB610 INSTIT_NAME ADNAM FOCUS='School Name' 32
The institution name to appear on screens and reports.
RB612 INSTIT_LEVEL TYPE FOCUS='Inst,Type' 2 30
A code indicating the type of mailing your school performs for
this institution.
DEFAULT: H
VALUES: A Agency - No Mailing
H High School - Minimal Mailing
HC High School - Catalog Mailing
HR High School - Maximal Mailing
C College - Minimal Mailing
CC College - Catalog Mailing
CR College - Maximal Mailing
L Library - Minimal Mailing
LC Library - Catalog Mailing
LR Library - Maximal Mailing
I Industrial - Minimal Mailing
IC Industrial - Catalog Mailing
IR Industrial - Maximal Mailing
RB615 AD_PHONE ADPHN FOCUS='School,Phone' 10
The telephone number for this institution. Enter the area code,
exchange, and four-digit subscriber number. The phone number is
stored as a ten-digit number with no hyphens, e.g., 7162886900.
RB620 COUNTY_CODE ADCTY REFER TO A 063 FOR VALID VALUES. 3
FOCUS='School,County'
RB625 INSTIT_STREET ADSTR FOCUS='School Street' 32
The street address to be used for mailings to this institution.
DATE RUN 04/08/03 Auburn University REPORT PAGE 923
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 922
SEGMENT 060 Student Spec Schl Co Basis of Admissions File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RB630 INSTIT_CITY ADCTY FOCUS='School City' 20
City or post office name. If the city name is longer than
20 characters, use the standard post office abbreviation which
is found in the Post Office Directory.
RB635 INSTIT_STATE ADSTA REFER TO A 064 FOR VALID VALUES. 2 24
FOCUS='School,State'
Standard, two-letter abbreviation for state as specified
by the Post Office.
RB640 INSTIT_ZIP_CODE ADZIP FOCUS='School,Zip' 9
Postal Zip Code.
RB645 COUNTRY ADCRY REFER TO A 065 FOR VALID VALUES. 2 25
FOCUS='School,Cntry'
For an address outside the country, the code for the country.
The standard U.S. Department of Commerce two-letter abbreviation
should be used.
DATE RUN 04/08/03 Auburn University REPORT PAGE 924
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 923
SEGMENT 010 CTF Root Segment COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#RC005 TERM CTERM REFER TO A 020 FOR VALID VALUES. 5 24 C
FOCUS='Term,CTF'
The term during which this course section is being offered.
#RC0Y0 TERM_YYT FOCUS='Term,CTF,YYT' 3
#RC010 SECTION_ID SECID FOCUS='Crs Sect ID' 11
The unique Alphanumeric identifier for a course section.
A course section consists of three elements: The subject area,
the course number, and the section number. The subject area can
be either three or four characters long. The same is true of the
course number. The section number can be either two or three
characters long. This format is defined in the NAMEFILE.
Here is an example of a Course Section ID:
MATH101001
Positions 1-4 - Subject Area code of MATH
Positions 5-7 - Course Number of 101
Positions 8-10 - Section Number of 001
RC011 CTF_COURSE_SUBJECT REFER TO A 035 FOR VALID VALUES. 4
FOCUS='CTF,Crs,Subj'
Subject area code that corresponds to the academic discipline
under which this course is offered.
RC014 ACADEMIC_UNIT REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Acad,Unit'
The academic unit with which the School offering this section
is associated.
RC020 CTF_CRS_LEVEL CRSLV REFER TO AA615 FOR VALID VALUES. 1 30
FOCUS='Level'
This is the level of the course.
RC021 CRS_LEVEL_APPLY_1 LVAP1 REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Level,Apply 1'
RC022 CRS_LEVEL_APPLY_2 LVAP2 REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Level,Apply 2'
DATE RUN 04/08/03 Auburn University REPORT PAGE 925
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 924
SEGMENT 010 CTF Root Segment COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC023 CRS_LEVEL_APPLY_3 LVAP3 REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Level,Apply 3'
RC024 COLLEGE REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Course,College'
The school offering this section. The value is automatically
entered from the corresponding element in the Course Inventory File.
RC028 RC_DEPT REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept of,Record'
The academic organization under whose auspices a course is offered.
This item is coded only when a department other than the one
associated with the course subject area is administering this
course section. Only departments listed for that subject area
in the SAA table can be entered here.
RC029 CRS_XLIST_FLAG FOCUS='Xlist,Flag' 1
Flag identifying sections that are participating in a
cross listing. Courses eligible for cross listing must be
defined in the course inventory.
To cross-list sections of eligible courses, a common section
number must be assigned to the sections participating in the
cross-listing, and one of the following values must be
specified for each section.
VALUES: (BLANK) Not cross listed
P Primary cross listing
This section will control registration
for all secondary cross listings of this
course. Seat limits, meeting times and
faculty assignments may only be entered
for the primary section.
S Secondary cross listing
Seat limits, meeting times and faculty
assignments will be controlled by the
primary cross listed section.
RC03A CRS_XLIST_REG FOCUS='Xlist,Reg' 1
Defines how registration seat limits are to be applied to
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 926
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 925
SEGMENT 010 CTF Root Segment COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC03A CRS_XLIST_REG (CONT) each cross listed section.
VALUES: (BLANK) Not cross listed
I Independent registration control
Seat limits are independently controlled
for each section.
P Primary registration control
Seat limits are controlled by the
primary cross listed section.
#RC03B XLIST_CRS_ID FOCUS='Xlist Crs ID' 8
For cross listed sections that are designated as secondary,
this system maintained element identifies the primary
cross listing.
#RC03C CROSS_LISTING_2 REFER TO RC03B FOR VALID VALUES. 8
FOCUS='Xlist Crs 2'
#RC03D CROSS_LISTING_3 REFER TO RC03B FOR VALID VALUES. 8
FOCUS='Xlist Crs 3'
#RC03E CROSS_LISTING_4 REFER TO RC03B FOR VALID VALUES. 8
FOCUS='Xlist Crs 4'
#RC03F CROSS_LISTING_5 REFER TO RC03B FOR VALID VALUES. 8
FOCUS='Xlixt Crs 5'
RC030 RC_CRS_TITLE CRSTL FOCUS='Section Title' 32
A 32-character name used as the standard course section title
on all reports. The title is usually derived from the
associated course inventory record but may also be set
through use of a valid subtitle code or overridden directly
by the user.
RC035 CRS_SECT_CNTRL SCTCT FOCUS='Section,Control' 1 24
Special processing rules for course sections. It determines
whether the course section appears on grade rosters and
transcripts, and whether the course will have auto-section
create capabilities. The following table is an interpretation
of each code. It is followed by a description of each code.
Grade Rosters Transcripts
------------- -----------
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 927
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 926
SEGMENT 010 CTF Root Segment COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC035 CRS_SECT_CNTRL (CONT) BLANK Y Y
R N N
S N N
VALUES: (BLANK) Normal, appears on all reports
R Reg control
Course with an NG (no grade) grade type
use this section control. The section is
excluded from grading cycle and
transcripts. .
S Auto section
Courses which use the automatic section
creation capability use this value.
A base section of "00" or "000" must initially
be established. No other sections need be
created. As students request a particular
section, the section will be created using
"00" or "000" as the base.
RC045 CRS_WAIT_LIST_FLAG FOCUS='Wait List, Flag' 1
A code indicating whether a wait list for this course section
should be kept.
*
* Change Log: 10/28/98 RP: Default changed from "Y" to "N"
*
DEFAULT: N Do Not Keep a Wait List for This Section
VALUES: Y Keep a wait list for this section
N Do not keep a wait list for this section
#RC050 CRS_WAIT_LIST_SEQ FOCUS='Wait List,Sequence' 5
A system-controlled number used to assign students to the
wait list in the sequence in which they requested entry into
the section. The value reflects a relative position on the
wait list, not an absolute position.
RC055 CTF_MIN_CREDIT MINCR FOCUS='Credit, Min' 4
For fixed-credit courses, this element defines the credits
associated with this course section.
For variable or alternate credit courses, this element defines
the minimum number of credit hours offered for this course.
This value will be placed on the student's SPE when he or she
registers for the course section.
DATE RUN 04/08/03 Auburn University REPORT PAGE 928
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DATA ELEMENT DEFINITIONS PAGE 927
SEGMENT 010 CTF Root Segment COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC060 CTF_MAX_CREDIT MAXCR FOCUS='Credit, Max' 4
This element is not used with fixed-credit courses.
For variable or alternate credit courses, this element defines
the maximum number of credit hours for which this
course is offered.
RC062 CTF_FIN_CREDIT FINCR FOCUS='Credit,Financial' 4
The number of credits for which tuition is charged.
RC065 CTF_CRDT_CONNECTOR FOCUS='Credit,Connector' 1
The relationship between minimum credit hours and credit hours
limit.
The table that follows interprets credit connector codes F, V, A,
and T for course sections with minimum credit of 1.00 and maximum
credit of 2.00.
DEFAULT: F Fixed credit course
VALUES: F Fixed credit course - Credit will
print as '1.00', limit will be
enforced.
V Variable credit course - Credit will
print as '1.00-5.00' and limits will be
enforced.
A Alternate credit course - Credit
will print as '1.00;5.00'. Individual
registrations may be altered only to
1 credit or 5 credits.
T To be arranged - Hours as specified by
the student and approved by department.
Prints as " Arranged " in schedule. Hours
limit will be enforced.
RC070 CTF_SPEC_GRADING SPCGR FOCUS='Grading,Special' 2 40
Indicates that a grade type other than normal
will be used for this course. System enforces the grading rules
for the course at registration time. The rules may be overridden
using SPE maintenance screens. If the requested grade type is
blank, "CN", "GR", "NG", or "SU", the system enforces the
following rules:
Special Grade Grade Type
------------- ----------
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 929
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DATA ELEMENT DEFINITIONS PAGE 928
SEGMENT 010 CTF Root Segment COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC070 CTF_SPEC_GRADING (CONT) (Blank) Okay
CN Changed to CN or NC
GR Changed to blank
NG Changed to NG
SU Changed to SU
*
* Change Log: 08/14/98 RP: - PF Changed to SU:CO Added
* 05/14/99 RG: TD Added Req#6281
* 07/27/01 RE: Added NN value Req#7626
*
VALUES: (BLANK) Normal grading
CO Cooperative Education
FT Force to full-time status
GR Grade only (see normal grading in RT310)
SU Pass/Fail only
TD Thesis/Dissertation
NG No grade
NN Non-graded course
XC Exclude credit - both earned HRS and GPA
RC075 SECT_SESSION CRSES FOCUS='Session' 1 35
Indicates whether or not the section is being taught for the
full duration of the term. If students are registered or
on a wait list for a section, the session code cannot be altered.
* Change Log: 11/21/97 RP: Delete "L"
* 01/20/99 CW: SCT TOS SIIBM901 (SIP988)
* 12/13/01 RE: Req#7846 added 3 value
VALUES: (BLANK) Normal Academic Term
Course runs the full length of the term
S Special offering
If this code is used, course start date
and course end date -- data elements
RC080 and RC085 -- must be coded.
P Pre Session
1 1st Summer Session
2 2nd Summer Session
3 3rd Summer Session
X Cross Sess. (8 wk.)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 930
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SEGMENT 010 CTF Root Segment COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC075 SECT_SESSION (CONT)
Y Cross Sess. (6 wk.)
# Wild Card value indicating all sessions.
Used only for refunding purposes.
RC080 SECT_START_DT CRSTD FOCUS='Crs Start, Date' 8
The date on which this course section begins. The value is
used when a class list is produced. It is used only for
special session and short courses. This date initially comes
from the Term Calendar Table (Screen CAL).
RC085 SECT_END_DT CRSEN FOCUS='Crs End, Date' 8
The date on which this course section ends. This value is
used when a special grade list is produced. It is used only for
special session and short courses. This date initially comes
from the Term Calendar Table (Screen CAL).
RC090 SECT_STATUS CRSTA FOCUS='Sect,Stat' 1 25
Specifies whether or not a section is still available for
registrations. Values with an asterisk (*) are system-maintained.
DEFAULT: O Open
VALUES: O Open
Students may register.
#C Closed
Limit exceeded.
#H Hold
Course section has minimum
enrollment defined; All requests
go to the wait list.
X Cancelled
Course section cancelled
and the wait list for the
course is also cancelled.
RC092 RC_GRADE_RULE REFER TO RT312 FOR VALID VALUES. 2
FOCUS='Section,Grd Rule'
The grade rule that applies to this course section.
RC093 SECTION_SITE REFER TO AA092 FOR VALID VALUES. 2
FOCUS='Section, Site'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 931
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 930
SEGMENT 010 CTF Root Segment COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC093 SECTION_SITE (CONT) The site at which the course section is offered.
RC095 CTF_MAX_ENRL MAXEN FOCUS='Enroll, Max' 4
The maximum number of students allowed to enroll in a given
course. Enrollment equal to this limit causes the course section
to close. The number 999 indicates unlimited enrollment.
RC097 EXPCT_ENRL FOCUS='Enroll,Expected' 4
The number of students that the department expects to enroll
in this section. When entered, this value takes precedence
over the maximum enrollment for room scheduling assignments.
RC100 MIN_ENRL MINEN FOCUS='Enroll, Min' 3
The number of students that will be placed on a wait list before
students are actually enrolled in the course section.
RC104 SECT_TYPE FOCUS='Section, Type' 1
A code indicating a unique kind of course section. For example,
a value of 'H' may mean that this is an honors course.
*Change Log: 08/29/02 RE: Req#8255 Added X value
*
VALUES: (BLANK)
H Honors
X Test/admin course - non-enrollment
RC106 SESS_DUP_FLAG DUPFL FOCUS='Session,Dup Flag' 1
Flag which specifies whether or not more than one section of this
course can be taken during a session of a term.
VALUES: (BLANK) No
N No
Y Yes
DATE RUN 04/08/03 Auburn University REPORT PAGE 932
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ELEMENTS RC110 - RC140
These elements are tallies and are initialized to zero.
They are not maintainable because they are system-
controlled by the registration programs.
#RC110 SECT_TALLY_ENRL ENRTL FOCUS='Tally,Enrolled' 4
The number of students currently registered for this course
section.
#RC115 SECT_TALLY_DEMAND DMDTL FOCUS='Tally,Demand' 4
The number of requests for this course section that are
processed, and that result in an actual enrollment.
#RC120 SECT_TALLY_DROPS DRPTL FOCUS='Tally,Drop' 4
The number of students dropped from this course section.
#RC125 SECT_TALLY_REQUEST REQTL FOCUS='Tally,Request' 4
The number of requests for this course section that are
processed, whether or not they were honored.
#RC130 SECT_TALLY_ADDS ADDTL FOCUS='Tally, Add' 4
The number of students enrolled directly into this course
section, regardless of enrollment limit restrictions.
#RC135 SECT_TALLY_AUDIT AUDTL FOCUS='Tally,Audit' 4
The number of students presently registered in this course
section as auditors.
#RC140 SECT_TALLY_WAITING WTLTL FOCUS='Tally,Waiting' 4
The number of students presently wait-listed for this course
section.
#RC141 SECT_TALLY_PERMITS PMTTL FOCUS='Tally,Permits' 4
The number of permits issued for this course section which
are awaiting a matching course request.
#RC142 SECT_TALLY_AVAIL AVATL FOCUS='Tally,Available' 4
The number of seats currently available. This value is
calculated by subtracting enrollments and permits from
maximum enrollment.
DATE RUN 04/08/03 Auburn University REPORT PAGE 933
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#RC143 SECT_TALLY_XLIST FOCUS='Tally,Xlisted' 4
A tally under the primary registration control section of
a cross listed group of sections which shows the number of
registrations in the secondary sections.
RC145 RC_SUBTITLE_CODE FOCUS='Subtitle, Code' 2
A code which, when specified, overrides the course title by
using an approved subtitle. The code entered here must
be entered on the subtitles record for this course. To
delete a subtitle for a section and to revert back to the
course inventory default title, enter the value '00' in this
field.
RC146 SUBTITLE_EXT FOCUS='Extended Subtitle' 75
This field can contain up to 75 characters of free-form text.
It is used primarily for Independent Study and special topic
courses which may require an extended description.
RC147 SUBTITLE_PRT FOCUS='Subtitle,Prnt Flg' 1 MOD
Indicates how the course title will be printed on transcripts.
VALUES: (BLANK) Normal, print course section title,
followed by extended subtitle if present.
S Subtitle, print course inventory title
followed by the course section title.
E Extended, print only the extended
subtitle.
RC150 LAW_WRITING_RQMNT LWSPC FOCUS='Law,Spcl' 2 50
Identifies an entity that is acceptable as a course. For example,
a law paper can count as a law credit course. This will count
as part of a student's SPE.
* Change Log: 11/21/97 RP: Not Selected for Use at AU
VALUES: (BLANK) Does not meet legal writing rqrmt
A Legal Writing 'A'
B Legal Writing 'B'
G Graduate Writing
RC155 CRS_SCHD_PRINT SCHPR FOCUS='Sched,Print' 1 50
A code that controls how this course is printed in the
published schedule of classes.
VALUES: (BLANK) Print on published schedule
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 934
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC155 CRS_SCHD_PRINT (CONT)
N Do not print this section in any schedule
O Off campus schedule
D Day schedule
E Evening schedule
RC156 CRS_SCHD_REVISION FOCUS='Sched,Reason' 1 30
Once the published schedule of classes is printed, any
subsequent changes to the course section are automatically
reflected in this field. This field is then used to print
schedule revisions. These codes may be manually overridden.
If more than one change is made, the change with the greatest
number value is retained.
VALUES: (BLANK) No revisions
9 Cancelled
8 Section Added
7 Meeting Time & Room Change
6 Meeting Time Change
5 Room Change
4 Credit Change
3 Instructor Change
2 Title or Description Change
1 Enrollment or Message Change
RC158 RC_PRTY_RULE REFER TO RI15C FOR VALID VALUES. 1
FOCUS='Priority, Rule'
RC160 CRS_EXAM_SCHED EXMSC FOCUS='Exam,Sched,Code' 1
Indicates whether or not an exam for this course section
should be scheduled. This can be used in conjunction with an
exam scheduling system. This element is only informational.
VALUES: (BLANK) Yes, schedule exam
N No, do not schedule exam
RC161 CRS_SCHD_INSTR_1 INSTM FOCUS='Instructor Name 1' 15
Name of primary instructor for this course which is printed
on the published schedule. If the first Instructor's Social
Security Number is in the Faculty File, then the name
automatically appears here and may be truncated.
DEFAULT: STAFF
RC162 CRS_SCHD_INSTR_2 FOCUS='Instructor Name 2' 15
Name of second instructor for this course which is printed on
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 935
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC162 CRS_SCHD_INSTR_2 (CONT) the published schedule. If the second Instructor's Social
Security Number is in the Faculty File, then the name
automatically appears here and may be truncated.
RC164 CALL_NUMBER CALLN FOCUS='Call Number' 5
System controlled element that reflects the call number assigned
to the course section.
RC166 CRS_ACTV_GROUP FOCUS='Activity,Grp Code' 1 25
For courses that require co-requisite registration for each
of the section activities, this value groups sections
within each activity. When grouping is used, the student must
select sections with a common group code in order to satisfy
the co-requisite requirements.
VALUES: (BLANK) Not grouped
A Group A Sections
B Group B Sections
C Group C Sections
D Group D Sections
E Group E Sections
F Group F Sections
G Group G Sections
RC168 EXAM_DATE EXMDT FOCUS='Exam Date' 8
Date on which the final exam for this course section is given.
RC169 EXAM_PERIOD EXMPD FOCUS='Exam,Period' 1 13
The time at which the exam for this course section is given.
VALUES: (BLANK) Not Specified
1 9:00 AM
2 1:30 PM
3 6:00 Pm
4 TK Home
5 Spec Req
6 Paper
7 Midterm
8 3:00 PM
9 7:00 PM
RC17A CRS_REQUIREMENTS CRSRQ FOCUS='Course,Rqmnt' 2
Special requirements for a course.
VALUES: (BLANK) Not Specified
EX Exam Only
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC17A CRS_REQUIREMENTS (CONT)
PA Paper Only
EP Exam and Paper
OP Option: Exam or Paper
SR Special Requirement
TK Take-Home
RC17B ACTIVITY_TYPE1 ACTV1 FOCUS='Activity 1, Type' 3 24
Indicates the methods of instruction used to conduct
a course section.
*
* Change Log: RP: 06/23/98 INT Value Added
* RE: 01/03/01 Added LLC value Req#7318
* RE: 07/03/02 Added TST value Req#8164
* RE: 07/18/02 Added ADM value Req#8196
*
VALUES: (BLANK) Not an activity
This value should only be used to
delete an activity from a Course
Inventory definition.
ADM Administrative Course
LEC Lecture
Formal presentation, primarily one way
communication.
LAB Laboratory
Instructing, preparing, and supervising
student investigations.
LLB Combined lecture and lab.
LLC Long Lecture
RCT Recitation
Students engaged in discussions with
faculty.
PRA Practicum
Students engaged in supervised practical
experience. Includes student teaching,
internships, work-study and cooperative
education.
SEM Seminar
Students carry the major responsibility
for preparation.
STU Studio
IND Independent Study
Student works independently with only
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC17B ACTIVITY_TYPE1 (CONT)
minimal faculty direction.
INT Internship
PRL Private Lesson
Students work one to one with instructor.
RES Research
Independent investigation.
FLD Field experience
DSR Dissertation
Preparation of the dissertation.
MST Masters Thesis
Preparation of the Masters Thesis.
CLN Clinic
WSP Workshop
CLR Clerkship
Learning by practical experience under
direct supervision of clinical faculty.
May include lecture, laboratory, seminars
and conferences, but the primary learning
activity is by supervised "hands-on"
experience. This type of instruction is
reserved for courses in the professional
curriculum.
MCE Multiple Course Entry base course
This is used to set up groups of courses
to be used for block registration.
TST Qualifying Test
RC170 CREDIT_HOURS1 FOCUS='Activity 1, Credit' 4
The number of credit hours associated with the course section.
RC171 GROUP_CNTCT1 FOCUS='Activity 1,Grp Contact' 4
Total number of hours per week the faculty member(s) meet(s) with
the students as a group for the specified activity. The system uses
this number to compute the faculty load.
RC172 INDIV_CNTCT1 FOCUS='Activity 1,Indiv Contact' 4
Total number of hours per week each student meets with the
faculty member on an individualized basis. The system uses this
number to compute faculty load.
RC173 ACTIVITY_TYPE2 ACTV2 REFER TO RC17B FOR VALID VALUES. 3
FOCUS='Activity 2, Type'
DATE RUN 04/08/03 Auburn University REPORT PAGE 938
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC175 CREDIT_HOURS2 REFER TO RC170 FOR VALID VALUES. 4
FOCUS='Activity 2, Credit'
RC176 GROUP_CNTCT2 REFER TO RC171 FOR VALID VALUES. 4
FOCUS='Activity 2,Grp Contact'
RC177 INDIV_CNTCT2 REFER TO RC172 FOR VALID VALUES. 4
FOCUS='Activity 2,Indiv Contact'
RC179 ACTIVITY_TYPE3 ACTV3 REFER TO RC17B FOR VALID VALUES. 3
FOCUS='Activity 3, Type'
RC180 CREDIT_HOURS3 REFER TO RC170 FOR VALID VALUES. 4
FOCUS='Activity 3, Credit'
RC181 GROUP_CNTCT3 REFER TO RC171 FOR VALID VALUES. 4
FOCUS='Activity 3,Grp Contact'
RC182 INDIV_CNTCT3 REFER TO RC172 FOR VALID VALUES. 4
FOCUS='Activity 3,Indiv Contact'
RC183 TCAL_OPT1 FOCUS='Tcal,Opt 1' 2
This field is used to link a course section to user defined
search criteria in the Tuition and Fee Rate Tables.
RC184 TCAL_OPT2 FOCUS='Tcal,Opt 2' 2
This field is used to link a course section to user defined
search criteria in the Tuition and Fee Rate Tables.
RC185 ZVOICE_AVAIL K FOCUS='VRR,Avail' 1
A flag indicating whether a course section is available for
Voice Response and Web Registration.
DEFAULT: Y
VALUES: N Not available for Voice/Web
Y Available for Voice/Web
RC186 DELIVERY_CODE FOCUS='Delvry, Cd' 2
Used to identify sections delivered via a web-based learning
management system. The value will designate which system is
used to deliver the course, i.e. WEBCT, Blackboard, ELearning,
etc.
*Change Log: 04/12/01 RE: SCT tos changes SIIBMB71 (SIS071)
*
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC186 DELIVERY_CODE (CONT)
DEFAULT: (BLANK)
VALUES: (BLANK)
WC WEBCT
RC187 DELIVERY_METHOD FOCUS='Delvry, Meth' 1
Used to classify course sections that are delivered via distance
learning as defined by the INS. International students are limited in
the number of courses/credit hours that may count in calculation of a
full courseload reported in SEVIS. These classes would not require the
student's physical attendance for classes, examinations, or other
purposes integral to the completion of the course.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIIBMD21
*
DEFAULT: (BLANK)
VALUES: (BLANK) Not considered distance education by the INS
D Distance education/online course as defined by INS
- Includes courses offered principally through u
of television, audio, or computer transmission
including open broadcast, closed circuit, cabl
microwave or satellite, audio conferencing, or
computer conferencing
RC188 FILLER 40
#RC195 MEETINGS_CNTR FOCUS='Meets, Ctr' 3
An internal, system maintained counter indicating the number of
meeting patterns.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIIBMD21
*
#RC196 SCHEDULING_CNTR FOCUS='Sched, Ctr' 3
An internal, system maintained counter of registration controls
for the section.
#RC197 INSTRUCTOR_CNTR FOCUS='Instr, Ctr' 3
An internal, system maintained counter indicating the number of
instructors assigned to a course section.
#RC198 EQUIVALENCY_CNTR FOCUS='MCE,Ctr' 3
An internal, system maintained counter indicating the number of
MCE (block registration) course sections.
DATE RUN 04/08/03 Auburn University REPORT PAGE 940
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC199 CRS_SECT_MNTDT FOCUS='RC Maint,Date' 8
The most current date on which this record was maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 941
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SEGMENT 020 CTF Meeting Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
The following data elements describe the meeting time and
place for a course section. Note that a course may have
up to six meetings, for example:
MWF 08:00AM-08:50AM AUD 123
Tu 01:00PM-02:30PM LIB 17A
RC240 MTG_DAYS MTDAY FOCUS='Meet Days' 7 07
Abbreviations for the days on which a course section meets.
The following are the external abbreviations:
Following are the external abbreviations:
M = Monday
T = Tuesday
W = Wednesday
R = Thursday
F = Friday
S = Saturday
U = Sunday
*
*Change Log: 09/25/98 PB Req #6016-Add 'U'(Sunday) value.
*
VALUES: (BLANK)
(No meeting defined)
TBA
M
MT
MTW
MTWR
MTWRF
MTWRFS
MTWRFSU
MTWRS
MTWF
MTWFS
MTWS
MTR
MTRF
MTRFS
MTRS
MTF
CONTINUED
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SEGMENT 020 CTF Meeting Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC240 MTG_DAYS (CONT)
MTFS
MTS
MW
MWR
MWRF
MWRFS
MWRS
MWF
MWFS
MWS
MR
MRF
MRFS
MRS
MF
MFS
MS
T
TW
TWR
TWRF
TWRFS
TWRS
TWF
TWFS
TWS
TR
TRF
TRFS
TRS
TF
TFS
TS
W
WR
WRF
WRFS
WRS
WF
WFS
WS
R
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 943
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SEGMENT 020 CTF Meeting Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC240 MTG_DAYS (CONT)
RF
RFS
RS
F
FS
S
U
RC245 START_TIME MTSTR FOCUS='Meet Start, Time' 6 30
The time at which a course section begins.
*
*Change Log: 06/01/98 PB add values in increments of 10 min
* for 11:10pm thru 5:50am
* 04/04/00 RP: Course Translation Length Added
*
VALUES: (BLANK)
(No meeting)
TBA TBA
1200AM 12:00 AM
1210AM 12:10 AM
1220AM 12:20 AM
1230AM 12:30 AM
1240AM 12:40 AM
1250AM 12:50 AM
0100AM 1:00 AM
0110AM 1:10 AM
0120AM 1:20 AM
0130AM 1:30 AM
0140AM 1:40 AM
0150AM 1:50 AM
0200AM 2:00 AM
0210AM 2:10 AM
0220AM 2:20 AM
0230AM 2:30 AM
0240AM 2:40 AM
0250AM 2:50 AM
0300AM 3:00 AM
0310AM 3:10 AM
0320AM 3:20 AM
0330AM 3:30 AM
0340AM 3:40 AM
CONTINUED
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SEGMENT 020 CTF Meeting Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC245 START_TIME (CONT)
0350AM 3:50 AM
0400AM 4:00 AM
0410AM 4:10 AM
0420AM 4:20 AM
0430AM 4:30 AM
0440AM 4:40 AM
0450AM 4:50 AM
0500AM 5:00 AM
0510AM 5:10 AM
0520AM 5:20 AM
0530AM 5:30 AM
0540AM 5:40 AM
0550AM 5:50 AM
0600AM 6:00 AM
0605AM 6:05 AM
0610AM 6:10 AM
0615AM 6:15 AM
0620AM 6:20 AM
0625AM 6:25 AM
0630AM 6:30 AM
0635AM 6:35 AM
0640AM 6:40 AM
0645AM 6:45 AM
0650AM 6:50 AM
0655AM 6:55 AM
0700AM 7:00 AM
0705AM 7:05 AM
0710AM 7:10 AM
0715AM 7:15 AM
0720AM 7:20 AM
0725AM 7:25 AM
0730AM 7:30 AM
0735AM 7:35 AM
0740AM 7:40 AM
0745AM 7:45 AM
0750AM 7:50 AM
0755AM 7:55 AM
0800AM 8:00 AM
0805AM 8:05 AM
0810AM 8:10 AM
0815AM 8:15 AM
0820AM 8:20 AM
CONTINUED
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SEGMENT 020 CTF Meeting Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC245 START_TIME (CONT)
0825AM 8:25 AM
0830AM 8:30 AM
0835AM 8:35 AM
0840AM 8:40 AM
0845AM 8:45 AM
0850AM 8:50 AM
0855AM 8:55 AM
0900AM 9:00 AM
0905AM 9:05 AM
0910AM 9:10 AM
0915AM 9:15 AM
0920AM 9:20 AM
0925AM 9:25 AM
0930AM 9:30 AM
0935AM 9:35 AM
0940AM 9:40 AM
0945AM 9:45 AM
0950AM 9:50 AM
0955AM 9:55 AM
1000AM 10:00 AM
1005AM 10:05 AM
1010AM 10:10 AM
1015AM 10:15 AM
1020AM 10:20 AM
1025AM 10:25 AM
1030AM 10:30 AM
1035AM 10:35 AM
1040AM 10:40 AM
1045AM 10:45 AM
1050AM 10:50 AM
1055AM 10:55 AM
1100AM 11:00 AM
1105AM 11:05 AM
1110AM 11:10 AM
1115AM 11:15 AM
1120AM 11:20 AM
1125AM 11:25 AM
1130AM 11:30 AM
1135AM 11:35 AM
1140AM 11:40 AM
1145AM 11:45 AM
1150AM 11:50 AM
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 946
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SEGMENT 020 CTF Meeting Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC245 START_TIME (CONT)
1155AM 11:55 AM
1200PM 12:00 PM
1205PM 12:05 PM
1210PM 12:10 PM
1215PM 12:15 PM
1220PM 12:20 PM
1225PM 12:25 PM
1230PM 12:30 PM
1235PM 12:35 PM
1240PM 12:40 PM
1245PM 12:45 PM
1250PM 12:50 PM
1255PM 12:55 PM
0100PM 1:00 PM
0105PM 1:05 PM
0110PM 1:10 PM
0115PM 1:15 PM
0120PM 1:20 PM
0125PM 1:25 PM
0130PM 1:30 PM
0135PM 1:35 PM
0140PM 1:40 PM
0145PM 1:45 PM
0150PM 1:50 PM
0155PM 1:55 PM
0200PM 2:00 PM
0205PM 2:05 PM
0210PM 2:10 PM
0215PM 2:15 PM
0220PM 2:20 PM
0225PM 2:25 PM
0230PM 2:30 PM
0235PM 2:35 PM
0240PM 2:40 PM
0245PM 2:45 PM
0250PM 2:50 PM
0255PM 2:55 PM
0300PM 3:00 PM
0305PM 3:05 PM
0310PM 3:10 PM
0315PM 3:15 PM
0320PM 3:20 PM
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 947
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SEGMENT 020 CTF Meeting Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC245 START_TIME (CONT)
0325PM 3:25 PM
0330PM 3:30 PM
0335PM 3:35 PM
0340PM 3:40 PM
0345PM 3:45 PM
0350PM 3:50 PM
0355PM 3:55 PM
0400PM 4:00 PM
0405PM 4:05 PM
0410PM 4:10 PM
0415PM 4:15 PM
0420PM 4:20 PM
0425PM 4:25 PM
0430PM 4:30 PM
0435PM 4:35 PM
0440PM 4:40 PM
0445PM 4:45 PM
0450PM 4:50 PM
0455PM 4:55 PM
0500PM 5:00 PM
0505PM 5:05 PM
0510PM 5:10 PM
0515PM 5:15 PM
0520PM 5:20 PM
0525PM 5:25 PM
0530PM 5:30 PM
0535PM 5:35 PM
0540PM 5:40 PM
0545PM 5:45 PM
0550PM 5:50 PM
0555PM 5:55 PM
0600PM 6:00 PM
0605PM 6:05 PM
0610PM 6:10 PM
0615PM 6:15 PM
0620PM 6:20 PM
0625PM 6:25 PM
0630PM 6:30 PM
0635PM 6:35 PM
0640PM 6:40 PM
0645PM 6:45 PM
0650PM 6:50 PM
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 948
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 947
SEGMENT 020 CTF Meeting Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC245 START_TIME (CONT)
0655PM 6:55 PM
0700PM 7:00 PM
0705PM 7:05 PM
0710PM 7:10 PM
0715PM 7:15 PM
0720PM 7:20 PM
0725PM 7:25 PM
0730PM 7:30 PM
0735PM 7:35 PM
0740PM 7:40 PM
0745PM 7:45 PM
0750PM 7:50 PM
0755PM 7:55 PM
0800PM 8:00 PM
0805PM 8:05 PM
0810PM 8:10 PM
0815PM 8:15 PM
0820PM 8:20 PM
0825PM 8:25 PM
0830PM 8:30 PM
0835PM 8:35 PM
0840PM 8:40 PM
0845PM 8:45 PM
0850PM 8:50 PM
0855PM 8:55 PM
0900PM 9:00 PM
0905PM 9:05 PM
0910PM 9:10 PM
0915PM 9:15 PM
0920PM 9:20 PM
0925PM 9:25 PM
0930PM 9:30 PM
0935PM 9:35 PM
0940PM 9:40 PM
0945PM 9:45 PM
0950PM 9:50 PM
0955PM 9:55 PM
1000PM 10:00 PM
1005PM 10:05 PM
1010PM 10:10 PM
1015PM 10:15 PM
1020PM 10:20 PM
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 949
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 948
SEGMENT 020 CTF Meeting Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC245 START_TIME (CONT)
1025PM 10:25 PM
1030PM 10:30 PM
1035PM 10:35 PM
1040PM 10:40 PM
1045PM 10:45 PM
1050PM 10:50 PM
1055PM 10:55 PM
1100PM 11:00 PM
1110PM 11:10 PM
1120PM 11:20 PM
1130PM 11:30 PM
1140PM 11:40 PM
1150PM 11:50 PM
RC250 STOP_TIME MTSTP REFER TO RC245 FOR VALID VALUES. 6 30
FOCUS='Meet Stop, Time'
The time at which a course section ends.
*
* Change Log: 04/04/00 RP: Course Translation Length Added
*
RC255 MTG_BLDG MTLOC FOCUS='Meet,Bldg' 5 29
The building in which a course section is held.
* Change Log: 01/03/98 RP: AU Values Entered
* 03/27/98 PB: Replace values/email req
* 10/15/98 RG: Req 6039 add 'SMTHW' value
* 11/09/98 RP: Req 6055 add 'CORLY' value
* 03/10/99 RG: Req 6204 add 'COSTA'/'GULF'
* 03/15/99 RG: Req 6205 add 'DIXON'/'GBORO'
* 08/23/00 RE: Req#7112 add 'EARLY'
* 10/04/01 RE: Req#7722 Added ART3D value
* 01/29/02 RE: Req#7917 Added PSYCR value
VALUES: (BLANK) Not specified
ACLAB AC Lab
AERO Aerospace Engr Bldg
AGENG Agricultural Engr Bldg
AGENX Agric Engineering Annex
AIRPT Airport
ALISN Allison Hall
ANSCI Animal Sciences Bldg
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 950
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 949
SEGMENT 020 CTF Meeting Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC255 MTG_BLDG (CONT)
ART3D Three-Dimensional Arts Bldg.
ARTNX Art Annex
AXGYM Auxiliary Gym
BES Bessemer
BHAM Birmingham
BIGGN Biggin Hall
BOWL Auburn Bowling Center
BROUN Broun Hall
CARY Cary Hall
CHEM Chemistry Building
CHILD Child Study Center
CMC Columbus Medical Center
COLSM Memorial Coliseum
COMER Comer Hall
CORLY Corley Hall
COSTA Costa Rica
DAUPH Dauphin Island Sea Lab
DIXON Solon Dixon Forestry Center
DRILL Drill Field
DUDLY Dudley Hall
DUNST Dunstan Hall
EARLY AU Early Education Center
EAMC East AL Medical Center
EDUTV Educational Television Ctr
ENT Enterprise
EUROP Europe Abroad
FOY Foy Student Union
FUNCH Funchess Hall
GBORO Greensboro Rural Arch Lab
GLANT Glanton House
GOODW Goodwin Hall
GREEN Greene Hall
GRNHS Horticultural Greenhouse
GULF Gulf Coast Rsch Lab (MS)
HALEY Haley Center
HANGR Hangar
HARBT Harbert Center
HBCRT Beard Handball Courts
HYDRL Hydraulics Lab
IMFLD Intramural Fields
LACLN Large Animal Clinic
LAMBT Lambert Meat Lab
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 951
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 950
SEGMENT 020 CTF Meeting Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC255 MTG_BLDG (CONT)
LNGDN Langdon Hall
LBLDG L-Building
LEACH Leach Science Center
LIBRY Draughon Library
LINKS Auburn Links Golf Course
LOWDR Lowder Hall
MATHX Math Annex
MERCH Mass Merchandising Ctr
MILLR Miller Hall
NICHL Nichols Hall
PARKR Parker Hall
PETRI Petrie Hall
PHARM Pharmacy Building
PHYSO Physiology Building
PINES Indian Pines Golf Course
PONDS Fisheries Ponds
PSYCR Psychology Research Bldg.
RAMSY Ramsay Hall
ROSS Ross Hall
ROUSE Rouse Life Sciences Bldg
SABLD Old Student Act Bldg
SACLN Small Animal Clinic
SAUND Saunders Hall
SEED Seed Technology Ctr
SELMA Selma
SHOP1 Shop Building 1
SHOP2 Shop Building 2
SHOP3 Shop Building 3
STACT Student Activities Ctr
SMTHM M. W. Smith Hall
SMTHO O. D. Smith Hall
SMTHW Wrong Building
SPIDL Spidle Hall
SPORT Sports Arena
SWING Swingle Hall
TBA To Be Announced
TENIS Tennis Courts
THACH Thach Hall
THTRE Telfair Peet Univ Theatre
TICHR Tichenor Hall
TOXCL Toxicology Lab
TXTLE Textile Building
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 952
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 951
SEGMENT 020 CTF Meeting Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC255 MTG_BLDG (CONT)
UAB U of AL at Birmingham
VAMON VA Hospital-Montgomery
VAR Various Sites
VATSK VA Hospital-Tuskegee
VIDEO Video-Based Instruction
WALCE Wallace Center
WILMR Wilmore Labs
WILSN Ham Wilson Livestock Arena
RC260 MTG_ROOM MTROM FOCUS='Meet,Room' 6
The room in which a course section is held.
RC270 MTG_ACTIVITY MTACT REFER TO RC17B FOR VALID VALUES. 3
FOCUS='Meet,Act Typ'
A code indicating the methods of instruction used to conduct
a course section. For sections with more than one instructional
activity, each meeting pattern must be associated with one of
the valid activities. For sections with only one activity,
this field is left blank.
RC275 MTG_STATUS REFER TO AP134 FOR VALID VALUES. 1
FOCUS='Meet,Stat'
Indicates that there is a conflict among course sections for
this specific meeting pattern.
RC280 MTG_ROOM_TYPE REFER TO AO012 FOR VALID VALUES. 3
FOCUS='Meet,Room Type'
The kind of room this section activity requires. For example,
LEC mean the room can accomodate lectures. AUV means it contains
audio and visual equipment.
RC281 MTG_SPCL_CODE_1 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Meet Spcl,Code 1'
A code identifying special equipment contained in this room.
RC282 MTG_SPCL_CODE_2 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Meet Spcl,Code 2'
A code identifying special equipment contained in this room.
RC283 MTG_SPCL_CODE_3 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Meet Spcl,Code 3'
A code identifying special equipment contained in this room.
DATE RUN 04/08/03 Auburn University REPORT PAGE 953
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 952
SEGMENT 020 CTF Meeting Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC284 MTG_SPCL_CODE_4 REFER TO AO050 FOR VALID VALUES. 3
FOCUS='Meet Spch,Code 4'
A code identifying special equipment contained in this room.
RC290 MTG_ROOM_SIZE FOCUS='Meet,Room Cap' 3
The capacity of the meeting room.
RC291 FILLER 9
DATE RUN 04/08/03 Auburn University REPORT PAGE 954
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 953
SEGMENT 030 CTF Instructor Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC305 INSTRUCTOR_ID FOCUS='Instructor ID' 9
The nine digit social security number or corresponding ID
number of an instructor. Nine combinations of instructors and
activities (for a total of up to 9 assignments) can be specified
for each course section.
*Change Log: 10/14/02 RE sct tos siibmd09
*
RC310 ACTIVITY_TYPE REFER TO RC17B FOR VALID VALUES. 3
FOCUS='Instructor, Activity'
The course section activity being taught by the instructor.
*Change Log: 10/14/02 RE sct tos siibmd09
*
RC315 INSTR_CREDIT FOCUS='Instructor, Credit' 4
The course section credit hours allotted to the instructor.
*Change Log: 10/14/02 RE sct tos siibmd09
*
RC320 INSTR_GROUP_CNTCT FOCUS='Group,Contact' 4
Total number of hours per week that the faculty member meets
with the students in the course section, as a group. The
system uses this number to calculate faculty load.
*Change Log: 10/14/02 RE sct tos siibmd09
*
RC322 INSTR_INDIV_CNTCT FOCUS='Individual,Contact' 4
Total number of hours per week that the faculty member meets
with individual students. The system uses this number to
calculate faculty load.
*Change Log: 10/14/02 RE sct tos siibmd09
*
RC325 INSTR_LOAD FOCUS='Instructor, Load' 3
A percentage representing the amount of contact and credit hours
the faculty member devoted to this particular course section in
relation to his or her total teaching time. For example, a
faculty member load of 50% for a course section means this instructor
spends half of his total teaching time on this class, either through
group or individual contact hours.
*Change Log: 10/14/02 RE sct tos siibmd09
*
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 955
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 954
SEGMENT 030 CTF Instructor Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC325 INSTR_LOAD (CONT)
RANGES: 000-100
RC326 FILLER 7
DATE RUN 04/08/03 Auburn University REPORT PAGE 956
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 955
SEGMENT 040 CTF Scheduling Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC405 SCHD_CONTROL_NOTE1 FOCUS='Registration, Control' 3 50
A three-character code indicating the type of registration control
for this course section. The first character is defined as follows:
C A corequisite is required with this section
M A memo will be printed on the published schedule
P Permission is required prior to a student registering
for the section
Q A quota of seats is required with this section
R A specific course or test must be complete before this
course can be taken
Your institution may change all but the R and Q prefixes.
In all but the Q controls, the second and third characters are defined
at your institution. The Q controls are limited to QR to reserve a
specific number of seats and QL to limit the number of seats for
certain populations of students. Also, if you wish to define a test
as a prerequisite or as part of a prerequisite, specify T as the
second character.
* Change Log: 11/21/97 RP: Delete MD,ML,MMr Use at AU
* 06/12/02 RE: Added MFE to schedule control
* 04/03/03 PB: Req#8646 Del PIN,PAU,PUN,MSA
VALUES: (BLANK)
COREQUISITE REGISTRATION CONTROLS
CC Course corequisite required
CS Section corequisite required
CA Activity corequisite required
PREREQUISITE REGISTRATION CONTROLS
RQ Prerequisite course required
R& (cont.) Prerequisite course required
RQM Prerequisite course req'd with min. grade
RM& (cont.) Prereq course req'd with min. grade
RQT Prerequisite test required
RT& (cont.) Prerequisite test required
MEMO NOTES FOR PUBLISHED SCHEDULE OF CLASSES
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 957
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 956
SEGMENT 040 CTF Scheduling Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC405 SCHD_CONTROL_NOTE1 (CONT)
(NOT ENFORCED)
MFE Additional Fee(s) Required
MS1 American Studies majors only
MS2 Chemistry majors only
MS3 AS, NU and BN students only
MS4 Sophomores and juniors only
MS5 Freshmen only
MS6 Seniors only
MS7 BS and MS students only
MS8 Juniors and Seniors only
MS9 Freshmen and Sophomores only
MSB Biology majors only
MSC Permission of dept. & student's dean req'd
MSF Department permission required
MSG Full-Time students only
MSH Pass/Fail grade only
MSI Non-Business students only
MSJ Senior Business students only
MSK Junior & Senior Business students only
MSL Register during add/drop period only
MSM Contact department for correct section
MSN Section above is for MS & MA students
MSO Must attend first class or lose place
MSP See catalog for prerequisites
MSQ Field trips necessary
MSR Majors only
MSS Open to undergraduates by permission only
MST BN Juniors only; AS with approval
MSU Above sections primarily for AS students
MSV Above sections primarily for ED students
M1 BN, AS and EN students only
M2 AS and NU students only
M3 BN and NU students only
M5 Restricted to day students
M6 Restricted to evening students
MB Business students only
MC College students only
MF Foreign Service students only
MG Graduate School students only
MI School of Engineering students only
MN Nursing students only
MS Continuing Education students only
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 958
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 957
SEGMENT 040 CTF Scheduling Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC405 SCHD_CONTROL_NOTE1 (CONT)
MX Consortium students only
QUOTA REGISTRATION CONTROLS
QRS Quota, reserve specified seats
QLM Quota, limit to specified seats
Q& (cont.) Quota, reserve/limit to specified seats
PERMIT REGISTRATION CONTROLS. THESE PERMISSIONS C
BE SATISFIED BY EITHER A PERMIT OR AN AUTHORIZATIO
PCG Permission needed from Continuing ED
PDP Permission needed from department
RC410 SCHD_SEAT_COUNT1 FOCUS='Seat,Count' 3
The number of seats taken for a quota registration.
RC420 SCHD_ARGUMENT1 FOCUS='Argument' 5
When setting up a registration control, you can limit the control
to a certain population of students. This limit is placed on the
registration control using the values in the Arg, Value, Neg and
Seat Ctl fields.
For quotas, this field defines the type of quota and the validation
rules used for the Value field. For minimum grade prerequisites, this
field contains the minimum grade. For test scores, this field contains
the minimum score for the selected test component.
VALUES: (BLANK)
VALUE
DESCRIPTION TABLE
COL Student College A 030
DEG Student Degree A 042
MAJ Student Major A 044
CLASS Student Classification A 040
SPCL Student Special Program A 050
CERT Student Certificate A 045
LEVEL Student Level AA615
SUBJ Subject Area Majors
RC422 SCHD_RELATION1 FOCUS='Relation' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 959
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 958
SEGMENT 040 CTF Scheduling Data COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC422 SCHD_RELATION1 (CONT) The relationship of the argument to the specified value.
VALUES: (BLANK) ARGUMENT EQUAL TO VALUE
N ARGUMENT NOT EQUAL TO VALUE
RC423 SCHD_VALUE1 FOCUS='Value' 11
This field defines the values which satisfy the specified argument
in the Arg field. When any section will meet the corequisite or
prerequisite, enter only the course subject mnemonic and course
number.
For a test score prerequisite, use the pattern TSxxxxxnnnn, where:
TS indicates that Test Score values are to be searched.
xxxxx indicates the Test ID (element AC910) as defined on the
Test Score Table (Screen MTI).
nnnn indicates the test subscore for which a match is to be
searched.
When the Test ID (xxxxx, above) is less than five characters,
insert blanks in the remaining characters before entering the
test subscore. For example, enter "TSSAT MATH".
RC430 SCHD_NOTE_CONTROL1 FOCUS='Note,Placement' 1
A value that determines where the memo (RC405) will be printed
in the published schedule of classes.
VALUES: (BLANK) After course section
A After course section
B Before course section
N Do not print note
#RC440 SCHD_TALLY1 FOCUS='Tally' 3
The total number of students who have been tallied in a particular
quota.
(RC423).
#RC441 FILLER 10
DATE RUN 04/08/03 Auburn University REPORT PAGE 960
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 959
SEGMENT 050 CTF MCE LIST COURSE TERM FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RC505 EQUIV_SECTION_ID1 FOCUS='MCE ID' 11
A course section ID which represents a group of course sections.
When a student requests a registration for this course section,
the system automatically requests registrations for all of the
course sections represented in this group.
*Change log: 09/14/00 RE: SCT tos SIIBMA02 (SIP207)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 961
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 960
SEGMENT 010 Equivalency Root Seg Course Equivalency File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
GROUP EQUIVALENT GROUP #DE RECS 1 MAX OCCURRENCES 4
RE015 EQUIVALENT_KEY FOCUS='Equivalent Key' 27
RE020 INSTITUTION FOCUS='Equivalent,Inst Code' 7
RE025 KEY_COURSE FOCUS='Equivalent, Course' 11
RE030 KEY_COLL FOCUS='Equivalent, College' 3
RE035 KEY_COMP FOCUS='Equivalent, Complement' 6
*Change log: 09/14/00 RE: SCT tos SIIBMA02 (SIP207)
*
RE040 EFFCT_YR_MO FOCUS='Effective,Yr Month' 6
Action Line Usage:
On the Action Line, enter the month and year of the Equivalency
you wish to view. The Effective Month/Yr for which your
equivalency is valid is displayed.
"Copy to" Usage:
If you wish to create a new Equivalency based upon the current
one, enter the new Effective Month/Yr in the "Copy to" field.
*Change log: 09/14/00 RE: SCT tos SIIBMA02 (SIP207)
*
RE041 END_YR_MO FOCUS='Ending,Yr Month' 6
The final month and year for which an Equivalency is effective.
*Change log: 09/14/00 RE: SCT tos SIIBMA02 (SIP207)
*
RE045 EVALUATION_COLL REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Evaluation, College'
The college within your institution which is responsible for
evaluating the external courses reflected in this table entry.
*Change log: 09/14/00 RE: SCT tos SIIBMA02 (SIP207)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 962
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 961
SEGMENT 010 Equivalency Root Seg Course Equivalency File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RE045 EVALUATION_COLL (CONT) *
RE070 FILLER 25
#RE090 EXTR_CNTR FOCUS='External, Ctr' 3
The number of active External segments.
*Change log: 09/14/00 RE: SCT tos SIIBMA02 (SIP207)
*
#RE095 INTR_CNTR FOCUS='Internal, Ctr' 3
The number of active Internal segments.
*Change log: 09/14/00 RE: SCT tos SIIBMA02 (SIP207)
*
RE099 RE_MNTDT FOCUS='RE Maint,Date' 8
The date on which this course equivalency was last updated.
*Change log: 09/14/00 RE: SCT tos SIIBMA02 (SIP207)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 963
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 962
SEGMENT 020 External Segment Course Equivalency File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RE205 RE_EXTR_COURSE FOCUS='External,Course Num' 11
The course's Alphanumeric ID as it appears in the transfer
school's catalog.
RE212 EXTR_CRS_TITLE FOCUS='External Title' 24
The course's title as it appears in the transfer school's catalog.
RE220 EXTR_MIN_GRADE REFER TO RT315 FOR VALID VALUES. 3
FOCUS='External,Min Grd'
The minimum grade required to receive content credit for this
course, as stated through the corresponding internal equivalent.
Student's grade for this course at the transfer institution must
have a rank value equal to or greater than this minimum grade for
credit to be granted for the stated equivalent. If no grade is
specified, the default minimum grade defined for the career
will be used.
* Change Log: 11/21/97 RP: Set Default to "D"
DEFAULT: D D
RE225 FILLER 16
DATE RUN 04/08/03 Auburn University REPORT PAGE 964
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 963
SEGMENT 030 Internal Segment Course Equivalency File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RE305 RE_INTR_CRS FOCUS='Internal, Course' 8
Course identifier of your institution's course which is
equivalent to the external course(s) listed
OR
A code indicating the non-acceptability or qualified acceptability
of a course. Up to four internal courses may be specified with
any of four types of equivalency relationships indicated:
1) Entry of specific course of user institution indicates an
Equivalent relationship between external course(s) and the
user institution course. The internal course indicates the
"content" credit which may be awarded.
2) Entry of a partial course identifier with imbedded "-"
indicates a Semi-equivalent relationship. These type of
internal courses indicated that the external course(s) is
acceptable for area content credit only, with the partial
course id specifying the area. Examples are:
MATH---- to denote MATH content credit
MATH1--- to denote MATH Freshman level content credit
----1--- to denote any Freshman level content credit
3) Non-entry indicates external course(s) is acceptable for
General credit only. When articulated, the student's
internal equivalent entry will be "--------".
4) Entry of "N/A" indicates that the external course is Not
Acceptable for transfer credit. "N/A" may only be specified
for an Institution level definition.
All internal course entries except for "N/A" must be defined in
the user institution's course inventory file.
RE310 INTR_CRS_TITLE FOCUS='Internal Title' 32
Title for the internal course as recorded in the course inventory
record for the user institution. This field is initialized from the
inventory record (most recent definition) but may be overridden
manually if necessary.
RE320 INTR_MAX_CREDIT FOCUS='Internal,Max Credit' 5
The maximum hours/units which may be awarded for credit for the
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 965
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 964
SEGMENT 030 Internal Segment Course Equivalency File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RE320 INTR_MAX_CREDIT (CONT) internal course.
This data is used in the transfer evaluation process to limit
the number of hours posted to the student's internal equivalent
record for this course. This field is initialized from the course
inventory record (most recent definition) but may be overridden
manually if necessary.
RE325 CI_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Course,Inventory,Term'
The term used to find the appropriate internal course inventory
definition.
*Change log: 09/14/00 RE: SCT tos SIIBMA02 (SIP207)
*
RE330 FILLER 7
RE341 INTR_CRS_EQUIV_1 FOCUS='Equiv,Rule 1' 1
Indicates whether credit for this internal course should be
awarded if the student completes the external course(s) included
in the external course completion pattern corresponding to this
occurrence.
Up to 15 course completion patterns may be reflected through the
external course entries. For each pattern generated, the user
may specify if the internal course entered should be awarded or
not. If not "Y", General Credit will be granted instead.
VALUES: (BLANK) Course not equivalent
Y Course is equivalent
RE342 INTR_CRS_EQUIV_2 REFER TO RE341 FOR VALID VALUES. 1
FOCUS='Equiv,Rule 2'
RE343 INTR_CRS_EQUIV_3 REFER TO RE341 FOR VALID VALUES. 1
FOCUS='Equiv,Rule 3'
RE344 INTR_CRS_EQUIV_4 REFER TO RE341 FOR VALID VALUES. 1
FOCUS='Equiv,Rule 4'
RE345 INTR_CRS_EQUIV_5 REFER TO RE341 FOR VALID VALUES. 1
FOCUS='Equiv,Rule 5'
RE346 INTR_CRS_EQUIV_6 REFER TO RE341 FOR VALID VALUES. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 966
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 965
SEGMENT 030 Internal Segment Course Equivalency File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Equiv,Rule 6'
RE347 INTR_CRS_EQUIV_7 REFER TO RE341 FOR VALID VALUES. 1
FOCUS='Equiv,Rule 7'
RE348 INTR_CRS_EQUIV_8 REFER TO RE341 FOR VALID VALUES. 1
FOCUS='Equiv,Rule 8'
RE349 INTR_CRS_EQUIV_9 REFER TO RE341 FOR VALID VALUES. 1
FOCUS='Equiv,Rule 9'
RE350 INTR_CRS_EQUIV_10 REFER TO RE341 FOR VALID VALUES. 1
FOCUS='Equiv,Rule 10'
RE351 INTR_CRS_EQUIV_11 REFER TO RE341 FOR VALID VALUES. 1
FOCUS='Equiv,Rule 11'
RE352 INTR_CRS_EQUIV_12 REFER TO RE341 FOR VALID VALUES. 1
FOCUS='Equiv,Rule 12'
RE353 INTR_CRS_EQUIV_13 REFER TO RE341 FOR VALID VALUES. 1
FOCUS='Equiv,Rule 13'
RE354 INTR_CRS_EQUIV_14 REFER TO RE341 FOR VALID VALUES. 1
FOCUS='Equiv,Rule 14'
RE355 INTR_CRS_EQUIV_15 REFER TO RE341 FOR VALID VALUES. 1
FOCUS='Equiv,Rule 15'
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 967
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 966
SEGMENT 010 CIF Locator Segment Course Inventory File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements RI000-RI199: CIF Attributes Data
These data elements make up the official definition of
each course offered by the institution. Elements are
grouped under the following categories:
Elements RI001 - RI099 CIF Locator data
RI100 - RI199 Attributes and Activities
#RI005 CRS_ID ICATN FOCUS='Course ID' 8
This code identifies each course offered by the institution.
Each course id is derived from the following components.
Positions 1-4 Subject area (see data element A 035)
Positions 5-8 Course number
This code is used as the first part of the course section ID in
the Course Term file.
#RI006 FILLER 33
#RI015 ATTR_CNTR FOCUS='Attrib, Ctr' 3
The number of entries under one course ID. Up to 10 entries
can be entered under one course ID.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
#RI016 SCHED_CNTR FOCUS='Sched, Ctr' 3
An internal, system maintained counter of registration controls
for the course.
*Change Log: 08/23/02 RE: SCT TOS CHANGES SIIBMC87
*
RI099 RI_MNTDT FOCUS='RI Maint,Date' 8
System-maintained. The date on which this record was last
updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 968
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 967
SEGMENT 020 CIF Attributes Course Inventory File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RI10A ACADEMIC_UNIT REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Acad,Unit'
The academic unit associated with the school offering this
course.
RI100 COLLEGE ITRME REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Course,College'
A code identifying the college offering the course as
defined within the translation field in the College Table
(data element A 030).
RI102 RI_DEPT ITRMD REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept of,Record'
RI103 CRS_STATUS FOCUS='Crs,Stat' 1
A code indicating whether this course can be offerred in the
term. This allows a course to be entered into the course
inventory without activating it at the course section level.
VALUES: (BLANK) Approved for offering
P Pending approval
RI105 FIRST_TERM ICMIN REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='First,Term,Offerred'
The first term in which the course definition is in effect.
It cannot be later than the corresponding final term for this
definition, nor can it overlap first and final terms
for other definitions of the same course.
RI1Y0 FIRST_TERM_YYT FOCUS='First,Term,Offerred,YYT' 3
RI110 FINAL_TERM ICMAX REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Final,Term,Offerred'
The final term in which the course definition is in effect.
It cannot be earlier than the corresponding first term for
this definition, nor can it overlap first and final terms
for other definitions of the same course.
RI1Y1 FINAL_TERM_YYT FOCUS='Final,Term,Offerred,YYT' 3
RI111 CRS_LEVEL REFER TO AA615 FOR VALID VALUES. 1 30
FOCUS='Level'
When a student registers for this course, the registration
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 969
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 968
SEGMENT 020 CIF Attributes Course Inventory File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RI111 CRS_LEVEL (CONT) will apply to the student's career level that it matches.
For example, if a graduate student registers for a course
with only a U level (for undergraduate) specified, then this
course will not be counted towards his graduate credit.
DEFAULT: U Undergraduate
This is the level of the course.
RI112 CRS_LEVEL_APPLY_1 REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Level,Apply 1'
A level, other than the primary level, to which this course's
credit applies.
RI113 CRS_LEVEL_APPLY_2 REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Level,Apply 2'
A level, other than the primary level, to which this course's
credit applies.
RI114 CRS_LEVEL_APPLY_3 REFER TO AA615 FOR VALID VALUES. 1
FOCUS='Level,Apply 3'
A level, other than the primary level, to which this course's
credit applies.
RI115 CRS_TITLE FOCUS='Course Title' 32
The official course title. This title will be used whenever
a course section if offered.
RI120 MIN_CREDIT FOCUS='Credit, Min' 4
The minimum number of academic credits for which this course
can be offered. For fixed credit courses, this element would
define the normal course credit.
DEFAULT: 0300
RI125 MAX_CREDIT FOCUS='Credit, Max' 4
The maximum credit for which the course can be offered.
If not specified, the default will be the value specified
for minimum credit.
DEFAULT: 0300
RI127 FINAN_CREDIT FOCUS='Credit,Financial' 4
The number of credit hours for which tuition is charged.
This only applies to fixed credit courses.
RI130 CREDIT_CONNECTOR CICRC REFER TO RC065 FOR VALID VALUES. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 970
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 969
SEGMENT 020 CIF Attributes Course Inventory File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Credit,Connector'
A code establishing the relationship between minimum and maximum
credit. For published schedule printing
considerations and registration control functions.
DEFAULT: F
RI135 SPECIAL_GRADING ISGRD REFER TO RC070 FOR VALID VALUES. 2
FOCUS='Grading,Special'
Special grading rules that are applied to all sections of the
course carrying credit.
DEFAULT: (BLANK)
RI140 TERMS_OFFERED ITRMS FOCUS='Terms,Off' 5
Those terms in which the course is normally offered.
This is informational. The system does not use it to control
course offerings.
* Change Log: 11/21/97 RP: "U" Corrected to "M"
DEFAULT: (BLANK)
VALUES: (BLANK) Not Specified
F Fall Only
W Winter Only
S Spring Only
M Summer Only
FS Fall, Spring
FMS Spring, Summer, Fall
I Intersession
RI145 ROLL_CONTROL IROLC FOCUS='Roll,Control' 2 50
This field represents the algorithm used by the Course Term File
Roll Program (RBA130) to control the roll of data elements from
the basis section to the new section. The letters in the matrix
mean:
Y Reinitialize from basis section
I Reinitialize from course inventory (used only with enrollment
(limit and registration controls) SAIBM129
N Reinitialize to system default
If roll control is set to XX, sections will not be rolled for
this course.
The columns in the roll pattern are associated with certain
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 971
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 970
SEGMENT 020 CIF Attributes Course Inventory File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RI145 ROLL_CONTROL (CONT) elements in the Course Term File.
*Change Log: 08/19/02 RE SCT TOS CHANGES SIIBMC89
*
Column Data Elements
1 Registration controls SAIBM129
2 Exam schedule code
3 Maximum enrollment and enrollment limits
4 Meet days
5 Meet start times and meet stop times
6 Meet buildings
7 Meet rooms
8 Instructors' IDs and first instructor name
DEFAULT: A Roll everything
VALUES: XX NNNNNNNN Don't roll sections
A YYYYYYYY Roll everything
B ININNNNN Roll, reinitialize all fields
C YYYNNNNY Roll all but meeting information
D YNYYYYYN Roll all but exam, instructor
E YYYYYNNY Roll all but building, room
F YYYNNYYY Roll all but days, times
G YYYYYYNY Roll all but room
H YYYYNYYY Roll all but times
I YYYYNYYN Roll all but times, instructor
J YNYYNYYN Don't roll exam time, instructor
K YYYYYYYN Roll all but instructors
L NYYYYYYY Roll all but registraiton controls
M IYYYYYYY Roll all but reinitialize reg controls
N YYIYYYYY Roll all but reinitialize enr limits
RI147 XLIST_CRS_ID FOCUS='Xlisting 1' 8
Course ID of the cross-listed course, if any. It is used
to identify courses that may be jointly taught, i.e.,
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 972
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 971
SEGMENT 020 CIF Attributes Course Inventory File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RI147 XLIST_CRS_ID (CONT) listed as separate courses but having same meeting pattern
and instructor. Whether the courses are actually cross-
listed depends on how the course sections are set up.
RI148 CROSS_LISTING_2 FOCUS='Xlisting 2' 8
Course ID of the cross-listed course, if any.
RI149 CROSS_LISTING_3 FOCUS='Xlisting 3' 8
Course ID of the cross-listed course, if any.
RI15A CROSS_LISTING_4 FOCUS='Xlisting 4' 8
Course ID of the cross-listed course, if any.
RI15B CROSS_LISTING_5 FOCUS='Xlisting 5' 8
Course ID of the cross-listed course, if any.
RI15C CRS_SCHD_PRIORITY FOCUS='Priority, Rule' 1
For courses subject to the scheduling algorithm, this field
defines the priority rule to be used for ordering student
requests during scheduling.
VALUES: (BLANK) Not subject to scheduling algorithm
A MC - Undergrad Courses
B MC - Graduate Courses
L Law - JD Fall, Sect's 01-04, 91-94
M Law - JD Fall, Sect's 07-97
N Law - JD F&S, Sect's 05, 06, 08, 09
O Law - Grad Fall & Spring
P Law - JD Spring, Sect's 01-04, 91-94
Q Law - JD Spring, Sect's 07-97
RI15D RI_GRADE_RULE REFER TO RT312 FOR VALID VALUES. 2
FOCUS='Grade,Rule'
Default grade rule for sections of this course.
RI15E SUBGROUP_1 FOCUS='Subgroup !' 2
Alphanumeric ID of subgroup of courses within a department. If the
course descriptions for the department of this course are organized
into subgroups, this element links this course with one of the
subgroups defined on Screen 1D2.
RI15F SUBGROUP_2 FOCUS='Subgroup 2' 2
Alphanumeric ID of subgroup of courses within a department. If the
course descriptions for the department of this course are organized
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 972
SEGMENT 020 CIF Attributes Course Inventory File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RI15F SUBGROUP_2 (CONT) into subgroups, this element links this course with one of the
subgroups defined on Screen 1D3. Note that Subgroup 1 is required
when an entry is made in this field.
RI15G CURR_CRS_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Current Crs Term'
The term of the course definition at the present time. Used
by On Course for courses whose IDs have changed over time.
RI1Y2 CURR_CRS_TERM_YYT FOCUS='Current Crs Term,YYT' 3
RI15Z FILLER 29
RI150 SESSION_DUP_FLAG FOCUS='Session,Dup Flag' 1
Flag indicating whether more than one section of this course
can be taken during a session of a term.
DEFAULT: N
VALUES: N No
(BLANK) No
Y Yes
RI151 MAX_CREDIT_DEG FOCUS='Max Repeat, Credit' 4
Maximum credit obtainable by taking this course again after
the first time it was taken. It is used by On Course for
courses such as Phys Ed which can be taken more than once for
credit.
RI152 CURR_CRS_ID FOCUS='Current Crs ID' 8
The ID of the course at the present time. Used by On Course
for courses whose IDs have changed over time.
RI153 OFFERING_TYPE REFER TO RC104 FOR VALID VALUES. 1
FOCUS='Offering, Type'
This element identifies the type of course sections that may
be offered for this course.
Data elements RI160 - RI195, Component Activity Definitions
RI155 ACTIVITY_TYPE REFER TO RC17B FOR VALID VALUES. 3
FOCUS='Activity,Code'
Each course can have up to three component activities. These
activities will be used to determine how course sections are
offered. Any section offered in support of the primary
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 974
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 973
SEGMENT 020 CIF Attributes Course Inventory File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RI155 ACTIVITY_TYPE (CONT) activity will carry the official title and course credit
and will appear on the official transcript.
DEFAULT: LEC LECTURE
RI157 CREDIT_HOURS FOCUS='Activity,Credit' 4
Credit hours received for activity 1.
DEFAULT: 0300
RI160 MAX_ENRL FOCUS='Enroll,Limit' 4
The maximum section enrollment normally associated with this
activity.
DEFAULT: 0050
RI165 GROUP_CONTACT FOCUS='Group,Contact' 4
The number of scheduled contact hours per week that are
associated with this activity.
DEFAULT: 0300
RI166 INDIV_CONTACT FOCUS='Indiv,Contact' 4
The number of scheduled contact hours per week that are
associated with each student registered in this activity.
RI167 FILLER 4
RI170 ACTIVITY_CODE_2ND REFER TO RC17B FOR VALID VALUES. 3
FOCUS='Act,Cd 2'
Each course section offered in support of the second or third
activity will be established based on the data element
definition associated with this activity. (Normally,
sections will be established as noncredit, nongraded
registration control sections.) The section title will be
taken from the translation value for this element.
Registrations for these sections will not appear on the
official transcript.
DEFAULT: (BLANK) NONE
RI172 CREDIT_HRS_ACT_2 FOCUS='Cr Hrs,Act 2' 4
Credit hours received for activity 2.
RI175 ENR_LIMIT_ACT_2 FOCUS='Enr Lmt,Act 2' 4
The section size limit normally associated with this activity.
RI180 GRP_CONTACT_ACT_2 FOCUS='Grp Con,Act 2' 4
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 975
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 974
SEGMENT 020 CIF Attributes Course Inventory File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RI180 GRP_CONTACT_ACT_2 (CONT) The number of scheduled contact hours per week that are
associated with this activity.
RI181 IND_CONTACT_ACT_2 FOCUS='Ind Con,Act 2' 4
The number of scheduled contact hours per week that are
associated with each student registered in this activity.
RI182 FILLER 4
RI185 ACTIVITY_CODE_3RD IACT3 REFER TO RC17B FOR VALID VALUES. 3
FOCUS='Act,Cd 3'
Each course section offered in support of the second or third
activity will be established based on the data element
definition associated with this activity. (Normally,
sections will be established as noncredit, nongraded
registration control sections.) The section title will be
taken from the translation value for this element.
Registrations for these sections will not appear on the
official transcript.
DEFAULT: (BLANK)
RI187 CREDIT_HRS_ACT_3 FOCUS='Cr Hrs,Act 3' 4
Credit hours received for activity 3.
RI190 ENR_LIMIT_ACT_3 FOCUS='Enr Lmt,Act 3' 4
The section size limit normally associated with this activity.
RI195 GRP_CONTACT_ACT_3 FOCUS='Grp Con,Act 3' 4
The number of scheduled contact hours per week that are
associated with this activity.
RI196 IND_CONTACT_ACT_3 FOCUS='Ind Con,Act 3' 4
The number of scheduled contact hours per week that are
associated with each student registered in this activity.
RI197 FILLER 4
DATE RUN 04/08/03 Auburn University REPORT PAGE 976
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 975
SEGMENT 040 CIF Scheduling Data Course Inventory File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RI405 SCHD_CONTROL_NOTE1 REFER TO RC405 FOR VALID VALUES. 3 50
RI410 SCHD_SEAT_COUNT1 REFER TO RC410 FOR VALID VALUES. 3
RI420 SCHD_ARGUMENT1 REFER TO RC420 FOR VALID VALUES. 5
RI422 SCHD_RELATION1 REFER TO RC422 FOR VALID VALUES. 1
RI423 SCHD_VALUE1 REFER TO RC423 FOR VALID VALUES. 11
RI430 SCHD_NOTE_CONTROL1 REFER TO RC430 FOR VALID VALUES. 1
#RI440 SCHD_TALLY1 REFER TO RC440 FOR VALID VALUES. 3
#RI441 FILLER 10
DATE RUN 04/08/03 Auburn University REPORT PAGE 977
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 976
SEGMENT 010 COURSE DESC SEGMENT Course Description File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
COURSE DESCRIPTION CONTROL DATA
#RJ001 DESC_TYPE FOCUS='Desc,Type' 1
VALUES: D Department
G Subgroup
C Course
#RJ005 CRS_ID FOCUS='Desc ID' 8
The ID of the item type selected under Description Type. For
a department it is the Department code, for a subgroup it is
the subgroup identifier, and for a course it is the course ID.
#RJ007 DESC_ITEM FOCUS='Desc,Item' 1 15
Values 2, 3, 4 and 5 are not valid for Department and
Subgroup text (Screens 1D1, 1D2 and 1D3).
VALUES: (BLANK)
1 Title
2 Instructors
3 Prerequisites
4 Corequisites
5 Notes
6 Paragraph 1
7 Paragraph 2
8 Paragraph 3
9 Paragraph 4
#RJ010 TEXT_LENGTH FOCUS='Desc,Length' 3
The length of the description of the department, subgroup or
course.
RJ020 RJ_FORMAT_CNTL FOCUS='Format,Control' 1
Format control indicator. Generally, the automatic text
format should be used. The manual formatting is especially
useful for tabular data.
VALUES: (BLANK) Automatic text format
M Manual, do not format text
#RJ095 TEXT_CNTR FOCUS='Text, Ctr' 3
The number of text lines for the department, subgroup or course.
RJ099 RJ_MNTDT FOCUS='RJ Maint,Date' 8
Date Course Description File (RJFILE) was last maintained.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 978
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DATA ELEMENT DEFINITIONS PAGE 977
SEGMENT 010 COURSE DESC SEGMENT Course Description File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RJ099 RJ_MNTDT (CONT) Format is institution-defined.
DATE RUN 04/08/03 Auburn University REPORT PAGE 979
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DATA ELEMENT DEFINITIONS PAGE 978
SEGMENT 020 COURSE TEXT SEGMENT Course Description File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
COURSE DESCRIPTION TEXT DATA
RJ210 DESC_TEXT FOCUS='Text' 79
Text describing the department. This is used in
catalog production.
DATE RUN 04/08/03 Auburn University REPORT PAGE 980
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 979
SEGMENT 010 Root Segment Transcript Text File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements RQ000-RQ190: Transcript Text Data
These data elements make up the transcript text and
the placement of the text on the student's transcript.
Elements are grouped under the following categories:
Elements RQ005-RQ099: Transcript Text Root Segment
RQ100-RQ190: Transcript Text Data
#RQ005 STU_ID RQSID FOCUS='Student,Number' 9
A unique ID which will identify the student throughout
the system. The Social Security Number will be used in
this and all associated files in SIS.
RQ010 CAREER CREER REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Career'
The career to which the transcript text applies.
RQ015 PRINT_POSITION POSIT FOCUS='Position' 1
The position on the transcript where the text is to print.
VALUES: (BLANK)
1 Text to print at beginning of transcript
2 Text to print after degrees awarded
3 Text to print after transfer credits
4 Text to print after a course within a term
5 Text to print at the end of transcript
6 Text to print at the end of specific term
7 Dissertation title
#9 Study Abroad Course Title
RQ020 TERM TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term'
The term within which the text will be printed on the transcript.
RQ0Y0 TERM_YYT FOCUS='Term,YYT' 3
RQ025 SECT_OR_THESIS_ID CRSID FOCUS='Crs Sect ID' 11
The ID of the course section after which the text is to be
printed on the transcript.
RQ030 FORMAT_CNTRL FMTCT FOCUS='Format,Control' 1
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 980
SEGMENT 010 Root Segment Transcript Text File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RQ030 FORMAT_CNTRL (CONT) An indicator whether text line endings will be automatically
adjusted to fit available space for text.
VALUES: (BLANK) Automatic text format
M Manual, do not format text
RQ035 FILLER 14
#RQ095 TEXT_CNTR SGCTR FOCUS='TL,Seg,Ctr' 3
The actual number of text lines on the transcript for the
specified key.
RQ099 RQ_MNTDT RQMDT FOCUS='RQ Maint,Date' 8
The last time an update was posted to this Transcript Text
File (RQFILE) record. Format is institution-defined.
DATE RUN 04/08/03 Auburn University REPORT PAGE 982
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DATA ELEMENT DEFINITIONS PAGE 981
SEGMENT 020 Transcript Txt Data Transcript Text File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements RQ100-RQ190: Transcript Text Data
RQ110 TRNSCR_LINE_TEXT TRTXT FOCUS='Transcript Text' 60
The text to be inserted into the transcript.
DATE RUN 04/08/03 Auburn University REPORT PAGE 983
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DATA ELEMENT DEFINITIONS PAGE 982
SEGMENT 010 Summary Stats Root Summary Stats File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data elements RS000 - RS599: RIFILE Summary Stats Data
These data elements represent enrollment statistical
summary data for the Course Inventory File (RIFILE). The data
are primarily system-generated and controlled using data
derived from the Course Term File (RIFILE) at the end of a term.
Elements RS001 - RS099 RIFILE Locator Data
RS100 - RS199 Term Summary Data
#RS005 CRS_ID SSCIF FOCUS='Course ID' 8 CHG
A code that uniquely identifies the summary statistics
for each course offered by the institution. The code is
the same as the corresponding course ID in the Course
Inventory File.
Each course ID is derived from the following components.
Positions 1-4 Subject Area (see data element A 035)
Positions 5-8 Course identifier
#RS025 SUM_STATS_CNTR FOCUS='Summ,Ctr' 3
A count maintained and used by the system.
RS099 RS_MNTDT FOCUS='RS Maint,Date' 8
DATE RUN 04/08/03 Auburn University REPORT PAGE 984
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 983
SEGMENT 020 Summary Data Summary Stats File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data elements RS100 - RS199: Term Summary Data
The summary statistics items which follow can be
generated for each term that a course is offered.
RS105 TERM ITRMO REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,Summ'
The term to which the summary statistics apply for
this course.
RS1Y0 TERM_YYT FOCUS='Term,Summ,YYT' 3
RS110 PROJ_ENRL IENRP FOCUS='Enroll,Projected' 5
User-supplied total projected enrollment for all sections
of this course for the term.
DEFAULT: 00000
RS115 PROJ_SECTIONS ISECP FOCUS='Sections,Projected' 3
User-supplied projected number of sections of this course
to be offered for the term.
The following elements are a summarization of actual
enrollment data for the term.
DEFAULT: 000
#RS120 ACTL_ENRL IENRA FOCUS='Enroll,Actual' 5
The actual number of students formally enrolled in all
sections of the course in the summarized term (system-
generated).
DEFAULT: 00000
#RS125 ACTL_SECTIONS INOSE FOCUS='Sections, Actual' 3
The total number of sections of the course that were
offered in the term summarized (system-generated).
DEFAULT: 000
#RS130 SEATS_AVAIL ISTAV FOCUS='Seats,Available' 5
The total number of seats that were available in all
sections of the course in the summarized term (system-
generated). This is the sum of all enrollment limits
for all sections.
DEFAULT: 00000
DATE RUN 04/08/03 Auburn University REPORT PAGE 985
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 984
SEGMENT 020 Summary Data Summary Stats File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#RS135 TOT_DEMAND ITDMD FOCUS='Total,Demand' 5
The total number of requests processed for all sections
of this course in the term summarized regardless of
whether they were honored or not (system-generated).
DEFAULT: 00000
#RS140 TOT_DROPS ITDRP FOCUS='Total,Drops' 5
The total number of drops processed for all sections of
the course in the term summarized (system-generated).
DEFAULT: 00000
#RS145 TOT_ADDS ITADD FOCUS='Total,Adds' 5
The total number of students added for all sections of
the course in the term summarized (system-generated).
DEFAULT: 00000
#RS150 MEAN_SECT_SIZE IMEAN FOCUS='Mean,Size' 5
The mean section size of all sections of the course in
the term summarized (system-generated).
DEFAULT: 00000
#RS155 MEDIAN_SECT_SIZE IMEDI FOCUS='Median,Size' 5
The median section size of all sections of the course in
the term summarized (system-generated).
DEFAULT: 00000
#RS160 FILLER 17
DATE RUN 04/08/03 Auburn University REPORT PAGE 986
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 985
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#RT005 TERM STTRM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='RT,Term,Code'
#RT0Y0 TERM_YYT FOCUS='RT,Term,Code,YYT' 3
#RT010 STU_ID RTSID FOCUS='Student,Number' 9
The ID of the student to whom these RTFILE data apply.
Data elements RT015-RT090: Academic Statistics
This group of data elements represents the system-computed
academic statistics that are maintained for each term the
student is active.
Registered Hours Credit hours for which the student
is formally enrolled.
Earned Hours Credit hours awarded to the student
for successful completion of academic
course work or its equivalent.
Quality Hours Registered hours to use for calculating
the quality point index (GPA).
Quality Points Points awarded for successful
completion of academic work to be
factored in the student's grade
point ratio.
Current Term Statistics
#RT015 CURR_FAM_HRS FOCUS='Curr,FAM,Hours' 5
The number of credit hours applicable to financial aid
calculations (system-maintained). Computation is based on
values in the Grade Type Table.
#RT020 CURR_ATTEMPTED_HRS CURRH FOCUS='Curr,Ahrs' 5
The total number of credits registered this term
toward a degree program at this institution (system-
maintained). This number is derived from the registered
hours on all SPEs for the term.
DATE RUN 04/08/03 Auburn University REPORT PAGE 987
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 986
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#RT025 CURR_EARNED_HRS CURPH FOCUS='Curr,Ehrs' 5
The total number of credit hours awarded to the student
for successful completion of academic course work or its
equivalent (system-maintained). The total is derived from
the earned hours on all SPEs for the student in the term.
#RT030 CURR_QHRS CURAH FOCUS='Curr,Qhrs' 5
The total number of quality hours used in calculating the
quality point index (system-maintained). This total is
derived from the quality hours on all SPEs for the student
in the term.
#RT035 CURR_QPTS CURGP FOCUS='Curr,Qpts' 7
The total quality points awarded to the student in the term
(system-maintained). The total is derived from the quality
points on all SPE's for the student in the term.
#RT040 CURR_GPA GPACR FOCUS='Curr GPA' 6
The student's grade point average for the term (system-
maintained). The value is derived by dividing the quality
points for the term by the quality hours for the term.
RT045 DESIRED_LOAD FOCUS='Desired,Load' 5
The credit hour load which should not be exceeded by the
scheduling algorithm during processing of the student's
course requests.
#RT046 TRA_FULL_PART TRAFP REFER TO RT090 FOR VALID VALUES. 1
FOCUS='TRA,Full,Part'
The computed full-time/part-time status of the student for
purposes of TRA processing. As system processing adjusts the
term full/part status (data element RT090 below), additional
processing compares the system date to the TRA DATE field on
the CAL screen. The TRA F/P Status is updated until the TRA Date
has been passed. As with the term Full/Part time status, values of
N, F, L, H and T are computed based on the full-load hours defined on
the College Attributes table maintained on screen SCO. Any
enrollments that have been withdrawn or dropped are excluded from
the hours used to calculate the status. Value of S, F and P can
be forced using the Time Stat flag on grade types defined on the
Grade Type Table maintained on screen SGT, and applying this grade
type to an appropriate course section. S indicates a force to
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 988
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 987
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#RT046 TRA_FULL_PART (CONT) full-time, only if enrolled hours were not full-time already. A
value of F or P can be forced, without regard to the actual
enrolled hours. P and S are not calculated automatically by the
system.
*Change log: 10/22/99 RE SCT TOS SIIBMA01 (SIP096)
*
RT080 ACAD_ACTION ACACT FOCUS='Academic,Action' 2 45
Any academic action that has been taken on this student.
* Change Log: 08/14/97 PB Auburn values added
* 04/27/98 PB SCT TOS SIIBM852 (SIP932)
* added values 'PA' and 'PM'
* 08/12/98 RP Added FW
* 09/03/98 RP Added LW and GL
* 01/06/99 RG Added ZG/ZF/ZW/ZP/Z1/Z2/ZX
* 01/08/99 RG Added AW/AE/S1/S2 Request #6118
* 03/10/99 RG Added ZC/ZH/ZI/ZL Request #
* 12/03/99 RE Request #6682
* 01/21/00 ML Added Values per req#6728
* 06/23/00 RE Deleted values per req#6985
* 06/23/00 RE Added 1S & 2S values per req#6987
* 08/10/00 RE Added Quarter Academic Action
* States Req#7079
* 08/29/00 RE Added values Req#7124
* 06/27/01 RE Added XR value Req#7530
*
VALUES: (BLANK) Good Standing Good Standing
UNOFFICIAL TRANSCRIPT OFFICIAL TRANSCRIPT
TRANSLATION TRANSLATION
---------------------- ---------------------
1S One Semester SuspensionOne Semester Suspension
2S Two Semester SuspensionTwo Semester Suspension
AE Academic Expulsion Academic Expulsion
AW Academic Warning Academic Warning
S1 2 Term Acad Suspension 2 Term Acad Suspension
S2 4 Term Acad Suspension 4 Term Acad Suspension
CW Continued Warning Continued Warning
FW First Warning First Warning
GL Good Standing Good Standing
GS Good Standing Good Standing
LW Last Warning Continued Warning
PB Placed on Probation Placed on Probation
QC Continued Warning Continued Warning
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 989
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 988
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT080 ACAD_ACTION (CONT)
QF First Warning First Warning
QG Good Standing Good Standing
QH Good Standing Good Standing
QI Good Standing Good Standing
QL Last Warning Continued Warning
QW Academic Warning Academic Warning
QP Probation Probation
Q1 Acad Susp 2 Qtr Acad Susp 2 Qtr
Q2 Acad Susp 4 Qtr Acad Susp 4 Qtr
QX Acad Expulsion Acad Expulsion
XC Continued Warning Continued Warning
XF First Warning First Warning
XG Good Standing Good Standing
XH Good Standing Good Standing
XI Good Standing Good Standing
XL Last Warning Continued Warning
XW Academic Warning Academic Warning
XP Probation Probation
XR Student resigned with grade penalty
X1 Acad Susp 2 Qtr Acad Susp 2 Qtr
X2 Acad Susp 4 Qtr Acad Susp 4 Qtr
XX Acad Expulsion Acad Expulsion
YC Continued Warning Continued Warning
YF First Warning First Warning
YG Good Standing Good Standing
YH Good Standing Good Standing
YI Good Standing Good Standing
YL Last Warning Continued Warning
YW Academic Warning Academic Warning
YP Probation Probation
Y1 Acad Susp 2 Qtr Acad Susp 2 Qtr
Y2 Acad Susp 4 Qtr Acad Susp 4 Qtr
YX Acad Expulsion Acad Expulsion
ZC Continued Warning Continued Warning
ZF First Warning First Warning
ZG Good Standing Good Standing
ZH Good Standing Good Standing
ZI Good Standing Good Standing
ZL Last Warning Continued Warning
ZW Academic Warning Academic Warning
ZP Probation Probation
Z1 Acad Susp 2 Qtr Acad Susp 2 Qtr
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 990
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 989
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT080 ACAD_ACTION (CONT)
Z2 Acad Susp 4 Qtr Acad Susp 4 Qtr
ZX Acad Expulsion Acad Expulsion
#RT090 FULL_PART FTPTA FOCUS='Full,Part' 1
The computed full-time/part-time status of the student for
purposes of certification. Values of N, F, L, H, and T are
cmmputed based on the full-load hours defined on the College
Attributes table maintained on screen SCO. Any enrollments
that have been withdrawn or dropped are excluded from the hours
used to calculate the status. Values of S, F, and P can be
forced using the Time Stat flag on grade types defined on the
Grade Type Table maintained on screen SGT, and applying this
grade type to an appropriate course section. S indicates a
force to full-time, only if the enrolled hours were not
full-time already. A value of F or P can be forced, without
regard to the actual enrolled hours. P and S are not calculated
automatically by the system.
DEFAULT: N Student has zero enrolled hours
VALUES: N Student has zero enrolled hours
F Full-time
L Less than half-time enrolled hours
H Half-time enrolled hours
P Part-time, less than full-time
S Special case, forced to full-time
T Three-quarter enrolled hours
Primary Degree Program
RT105 COLLEGE COLLP REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Primary,College'
RT115 DEGREE DEGPA REFER TO A 042 FOR VALID VALUES. 4
FOCUS='Primary,Degree'
RT120 MAJOR_1 MAJP1 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Primary,Major 1'
RT14N FILLER 3
RT125 MAJOR_2 MAJP2 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Primary,Major 2'
DATE RUN 04/08/03 Auburn University REPORT PAGE 991
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DATA ELEMENT DEFINITIONS PAGE 990
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT14O FILLER 3
RT130 MINOR_1 MINP1 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Primary,Minor 1'
RT132 MINOR_2 MINP2 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Primary,Minor 2'
RT134 SPECIAL_PROGRAM REFER TO A 050 FOR VALID VALUES. 3
FOCUS='Primary,Spcl Prog'
RT135 CERTIFICATE CERTP REFER TO A 045 FOR VALID VALUES. 4
FOCUS='Primary,Certificate'
RT136 CLASS_HOURS FOCUS='Primary,Class Hours' 5
The number of hours on which the student's classification
is based.
RT14A DEANS_LIST DLST1 FOCUS='Primary,Deans List' 1 20
Special academic recognition in the student's primary program
of study. Rules for calculating Dean's List are defined in
the Dean's List Table. Manual entries may be made to this field
if the student is not subject to automatic calculation.
* Change Log: 11/21/97 RP: Delete 1,2
VALUES: (BLANK) No Honors
D Dean's List
RT14B RT_DEPT DEPTP REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Primary,Dept'
RT14C CLASS_LEVEL CLASP REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Primary,Class'
RT14D RT_ENTRY_ACT REFER TO AA642 FOR VALID VALUES. 2
FOCUS='Primary,Entry Action'
RT14E CAREER_LEVEL REFER TO AC646 FOR VALID VALUES. 1
FOCUS='Primary,Career Lvl'
RT14F ACADEMIC_UNIT REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Primary,Acad Unit'
The academic unit with which the student's primary program
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 992
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 991
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT14F ACADEMIC_UNIT (CONT) is associated.
RT14H SEMESTER_HONORS FOCUS='Primary,Sem Hrs' 2 50
* Change Log: 11/21/97 RP: Delete All But "P"
VALUES: (BLANK) None
P Phi Beta Kappa
RT122 MAJOR_OPTION_1 OPTP1 REFER TO A 046 FOR VALID VALUES. 4
FOCUS='Primary,Concentration 1'
RT128 MAJOR_OPTION_2 OP2P1 REFER TO A 046 FOR VALID VALUES. 4
FOCUS='Primary,Concentration 2'
RT14I MAJ_REL_PRI FOCUS='Maj,Rel,Pri' 1
This element describes the relationship between the 1st and 2nd
Majors in the student's primary program.
VALUES: (BLANK) Not Applicable
I Interdepartmental Major
D Double Major
RT14M FILLER Secondary Degree Program 6
Secondary Degree Program.
RT14Z COLLEGE_SEC COLL2 REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Coll,Sec'
RT140 DEGREE_SEC DEG2 REFER TO A 042 FOR VALID VALUES. 4
FOCUS='Deg,Sec'
RT145 MAJOR_1_SEC MAJS1 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 1,Sec'
RT17C FILLER 3
RT150 MAJOR_2_SEC MAJS2 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Maj 2,Sec'
RT17D FILLER 3
RT155 MINOR_SEC MINS1 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Minor,Sec'
DATE RUN 04/08/03 Auburn University REPORT PAGE 993
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 992
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT157 MINOR_2_SEC MINS2 REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Minor 2,Sec'
RT159 SPECIAL_PGM_SEC REFER TO A 050 FOR VALID VALUES. 3
FOCUS='Spcl,Pgm,Sec'
RT160 CERTIFICATE_SEC CERTS REFER TO A 045 FOR VALID VALUES. 4
FOCUS='Cert,Sec'
RT162 CLASS_HOURS_SEC FOCUS='Cls,Hrs,Sec' 5
The number of hours on which the student's classification
is based.
RT163 DEAN_S_LIST_SEC DLST2 REFER TO RT14A FOR VALID VALUES. 1
FOCUS='DL,Sec'
Special academic recognition in the student's secondary
program of study.
RT164 DEPT_SEC DEPTS REFER TO A 032 FOR VALID VALUES. 4
FOCUS='Dept,Sec'
RT165 CLASS_SEC CLASS REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Cls,Sec'
RT166 ENTRY_ACTION_SEC REFER TO AA642 FOR VALID VALUES. 2
FOCUS='Ent,Act,Sec'
RT167 CAREER_LEVEL_SEC REFER TO AC646 FOR VALID VALUES. 1
FOCUS='Car,Lvl,Sec'
RT168 ACADEMIC_UNIT_SEC REFER TO A 135 FOR VALID VALUES. 1
FOCUS='AU,Sec'
The academic unit with which the student's secondary program
is associated.
RT169 SEMESTER_HONORS_SEC REFER TO RT14H FOR VALID VALUES. 2 50
FOCUS='Sem,Hrs,Sec'
RT148 CONCENTRATION1_SEC OPTS1 REFER TO A 046 FOR VALID VALUES. 4
FOCUS='Conc 1,Sec'
RT151 CONCENTRATION2_SEC OPTC2 REFER TO A 046 FOR VALID VALUES. 4
FOCUS='Conc 2,Sec'
DATE RUN 04/08/03 Auburn University REPORT PAGE 994
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 993
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT17A MAJ_REL_SEC REFER TO RT14I FOR VALID VALUES. 1
FOCUS='Maj,Rel,Sec'
This element describes the relationship between the 1st and 2nd
Majors in the student's secondary program.
RT17B FILLER 6
RT17M PGM_RLTNSHP FOCUS='Program,Relationship' 1
The relationship between the primary and secondary programs.
VALUES: (BLANK) Not Applicable
D Dual Program
S Sub-Matric
RT170 SPCL_TUIT_RATE FOCUS='Spcl,Tuit,Rate' 2
RT175 BOARD_PLAN FOCUS='Board,Plan' 1 25
Type of board plan the student has requested Used by
tuition calc when computing board.
* Change Log: 11/21/97 RP: Not Selected for Use at AU
VALUES: (BLANK) No board plan
B 19-Meal Dual Card Plan
C 19-Meal Plan
D 14-Meal Dual Card Plan
E 14-Meal Plan
G 7-Meal Dual Card Plan
H 7-Meal Plan
I 5-Meal Plan
RT180 ROOM_TYPE RMTYP REFER TO ACB40 FOR VALID VALUES. 1
FOCUS='Room,Type'
Type of room in which the student is living.
RT185 DORM_CODE DORMC REFER TO ACB15 FOR VALID VALUES. 5 20
FOCUS='Dorm,Code'
Residence hall in which the student is living this term.
The dorm room is validated against the dorm room inventory
table.
RT190 DORM_ROOM RMNUM FOCUS='Room,Number' 6
Room number for a student residing in a dormitory this term.
The dorm room is validated against the dorm room inventory
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 995
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 994
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT190 DORM_ROOM (CONT) table.
RT195 DORM_PHONE DRMPH FOCUS='Dorm Phone' 7
Phone number for a student residing in a dormitory this term.
RT196 OCCUPANCY_CODE REFER TO AR541 FOR VALID VALUES. 1
FOCUS='Occupancy,Code'
Any special basis on which the student may be occupying the
dorm room. When the room assignment is made initially, this
code is derived from Room Type in the Dorm Inventory. That
assigned value may be overridden manually.
RT205 TERM_RESIDENCY RESTM REFER TO AA683 FOR VALID VALUES. 1
FOCUS='Residency,Status'
The residency status of the student this term. This will
be carried forward from the residency status in the
controlling Matriculation Entry when the term is initially
activated.
RT206 REFUND_STAT FOCUS='Refund,Status' 1
RECORD COPY NAME='RT-REFUND-STAT'
Indicates whether/how Return of Title IV Funds processing
pertains to this student.
*Change log: 09/14/00 RE: SCT tos SIIBMA01 (SIP206)
*
DEFAULT: (BLANK)
VALUES: (BLANK) Return of Title IV Funds does not pertain to
this student. The student may not have been
determined as withdrawn and/or does not have
an award from a FAM fund which is subject to
Return of Title IV Funds.
W A worksheet for Return of Title IV Funds has been
generated for this student.
The following value was set by the Title IV refund
calc prior to Summer 2000 release:
P Tuition Calculation has performed a Title IV
refund calc and updated the BR account. This
student will be bypassed in all future runs
of Tuition Calc for this term.
The following values have been disabled with "*"
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 996
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 995
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT206 REFUND_STAT (CONT)
for the Summer 2000 release of Return of Title IV
Funds and remain here only for historical purposes
#A Official withdrawal with an award, but no
disbursement, from a subject FAM fund.
#D Official withdrawal with a disbursement from
a subject FAM fund.
#U Unofficial withdrawal with an award/disbursement
from a subject FAM fund.
The following values were able to be set by the
user on Screen 443 (now eliminated) after manual
review and inputs were complete. These values
would "unfreeze" Tuition Calculation and
indicate how the student was to be processed.
#C Student requires the Title IV refund calc.
#N Student does not require the Title IV refund
calc. Perform standard Tuition Calc instead.
#M A manual calculation is required. Bypass this
student in all future runs of Tuition Calc
for this term.
RT220 PGM_NOTICE_STAT PRGNT FOCUS='Prog,Notice,Stat' 1 30
A flag indicating whether a program notice has been issued to
the student. When program notices are produced by the system
this flag will be set to 1.
VALUES: #0 No program notice has been issued
#1 Program notice has been issued
2 Student requires a program notice
RT225 GRADE_RPT_STAT GRDRP FOCUS='Grade,Rpt,Flag' 1 30
Internal field for controlling grade reports.
VALUES: #0 No grades received (initial value)
#1 Partially graded - needs report
#2 Completely graded - needs report
#3 Grade report printed
4 Revised report needed (completely graded)
RT230 TUIT_CALC_STAT TCALC FOCUS='Tuition,Calc,Flag' 1
A system-maintained flag indicating whether tuition calculation
needs to be run for the student in the term.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 997
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 996
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT230 TUIT_CALC_STAT (CONT)
DEFAULT: N Tuition calc not required
VALUES: N Tuition calc not required
Y Student needs to be calculated
Data Elements RT235-RT25J are a series of report flags.
Flags 1-10 will be carried forward from term to term.
Flags 11-25 will be reset after each term (RT245-RT25J)
RT235 CO-OP FLAG FL01 FOCUS='Flag,Report 1' 1
Indicates if student is active in the Cooperative Education
Program.
*
*Change Log: 09/29/98 PB Req #6019-change def comment only
* 08/10/00 RE Req#7080 Added values & deleted
* Yes or No values
* 08/16/00 RE Added Yes or No values back
* 06/20/01 RE Per MM changed the description
VALUES: (BLANK) Not specified
Y Yes
N No
RT236 RPT_FLAG_2 FL02 FOCUS='Flag,Report 2' 1
Please See the Office of the Registrar for More Information
on This Data Element.
*
*Change Log: 10/12/98 PB Req#6032-Add desc, add new values
* deleted refer back to RT235
* 06/20/01 RE Per MM add a "B" value
*
DEFAULT: (BLANK) Blank (default)
VALUES: (BLANK) Blank
A Active
F File
I Inactive
X Ineligible
RT237 HONORS FLAG FL03 REFER TO RT235 FOR VALID VALUES. 1
FOCUS='Flag,Report 3'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 998
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 997
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT237 HONORS FLAG (CONT) * Change Log: 02/09/99 RP Name of variable and description
changed (Req #6135).
Flag indicating if student is an Honors student.
RT238 RPT_FLAG_4 FL04 FOCUS='Flag,Report 4' 1 30
*Change log: 08/16/00 RE Took the referback RT235 off
* Added values from Req#7080
* 03/13/01 RE Req#7320 Added values
* 03/28/01 RE Req#7435 Added Y value
* 06/20/01 RE Per MM add a "B" value
*
DEFAULT: (BLANK) Blank (default)
VALUES: (BLANK) Blank
A Mast of Accountancy
D Mast of Business Admin
E Executive MBA
H Hotel & Restaurant Mgmt
M Mast of Managment Info Syst
N Engineering
P Physicians Executive MBA
R Rehab Education/Counseling
T Techno-Executive MBA
Y Pharmacy
RT239 MP_MENTOR FL01 FOCUS='Flag,Report 5' 1 30
The Minority Peer Mentor Program
*
*Change Log: 09/29/98 PB Req #6019-change def comment only
* 08/10/00 RE Req#7080 Added values & deleted
* Yes or No values
* 08/16/00 RE Added Yes or No values back
* 02/01/01 RE Req#7342 Changed element name &
* Added A-F values
* took out Y/N values
* 06/20/01 RE Per MM change FL01 204 to FL01 208
*
VALUES: (BLANK) Not specified
A Current Mentee
B Former Mentee
C Current Mentor
D Former Mentor
E Current Mentor/Former Mentee
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 999
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 998
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT239 MP_MENTOR (CONT)
F Former Mentor/Former Mentee
RT240 RPT_FLAG_6 FL06 FOCUS='Flag,Report 6' 1
Report Flag 6
*Change log: 05/29/02 RE Req#8114 added all values
* 10/30/02 RE Req#8377 Changed 5 & 6 values
* Added 7-9 values
*
DEFAULT: (BLANK) Blank (default)
VALUES: (BLANK) No Special Status
1 Athlete
2 Military
3 Non-Traditional
4 Stu Recruiter
5 Stu Recruiter & Athlete
6 Stu Recruiter & Military
7 Stu Recruiter & Non-Traditional
8 Stu Recruiter & Athlete & Military
9 Athlete & Military
RT241 RPT_FLAG_7 FL07 REFER TO RT235 FOR VALID VALUES. 1
FOCUS='Flag,Report 7'
Report Flag 7
RT242 RPT_FLAG_8 FL08 REFER TO RT235 FOR VALID VALUES. 1
FOCUS='Flag,Report 8'
Report Flag 8
RT243 RPT_FLAG_9 FL09 REFER TO RT235 FOR VALID VALUES. 1
FOCUS='Flag,Report 9'
Report Flag 9
RT244 RPT_FLAG_10 FL10 REFER TO RT235 FOR VALID VALUES. 1
FOCUS='Flag,Report 10'
Report Flag 10
RT245 RPT_FLAG_11 FL11 FOCUS='Flag,Report 11' 1
Report Flag 11
*Change Log: 10/16/01 RE: Removed NU, Added values Req#7758
* 01/16/02 RE: Added Blank Req#7883
* 02/27/02 RE: Added A & B values Req#7973
* 11/25/02 PB: Req#8417 chng 6, add C and D value
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1000
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 999
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT245 RPT_FLAG_11 (CONT) *
VALUES: (BLANK) Not specified
0 Medical
A IEP
B Recip Exchange
C Vacation Term
D Full Course of Study Approved
1 English
2 Teaching Methods
3 Advisor
4 Graduating
5 Out of Country
6 GRAD7900/8900, Concurrent
7 Thesis/Dis/Res
8 CPT
9 OPT
RT246 RPT_FLAG_12 FL12 REFER TO RT235 FOR VALID VALUES. 1
FOCUS='Flag,report 12'
Report Flag 12
RT247 RPT_FLAG_13 FL13 REFER TO RT235 FOR VALID VALUES. 1
FOCUS='Flag,Report 13'
Report Flag 13
RT248 RPT_FLAG_14 FL14 REFER TO RT235 FOR VALID VALUES. 1
FOCUS='Flag,Report 14'
Report Flag 14
RT249 RPT_FLAG_15 FL15 REFER TO RT235 FOR VALID VALUES. 1
FOCUS='Flag,Report 15'
Report Flag 15
RT25A Scholarship Student SCHS FOCUS='Flag,Report 16' 1
A code to reflect whether or not a student a scholarship student
(or "grandfathered" scholarship) for specified term making them
eligible for a tuition waiver.
*
* Change Log: 07/15/98 MM: Element Use Redefined and Removed
*
VALUES: (BLANK) Not a scholarship student
X Academic scholarship
S "Grandfathered" Academic scholarship
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1001
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1000
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT25A Scholarship Student (CONT)
Y Athletic scholarship
A "Grandfathered" Athletic scholarship
RT25B Employee/Grad Asst EGTA FOCUS='Flag,Report 17' 1
Code to reflect a student is either a full-time employee as of the
first class day or a graduate assistant as of the 5th class day
*
* Change Log: 07/15/98 MM: Element Use Redefined and Remov
* 07/22/98 MM: added "E" for employee
* 07/11/00 RE: Added "R & N" Req#7003
* 07/11/00 RE: Changed "G" Req#7003
* 11/13/01 RE: Added "D" value Req#7817
*
VALUES: (BLANK) Not an employee or graduate assistant
E Employee (full-time job as of 1st class day)
D Employee Dependent
G Other Grad Assistant
N Non-Resident GTA
R Resident GTA
RT25C Salary Ranges SALR FOCUS='Flag,Report 18' 1
Codes to reflect salary ranges for a specified term used in the
employee tuition waiver process to set a percentage value in RT25V.
Set by batch program initially and could be modified online.
Salaries used are as of the start of the current fiscal year.
*
* Change Log: 07/07/98 MM: Element Use Redefined and Removed
* 02/16/99 RG: Changed values Req# 6151 ed
*
VALUES: (BLANK) Not an Employee or Not on Salary File
1 Less than $27,296
2 $27,296 -- $43,672
3 Greater than $43,672
RT25D Resignation Flag RSGN REFER TO RT235 FOR VALID VALUES. 1
FOCUS='Flag,Report 19'
A flag to indicate whether a student resigned in the given term.
It is used primarily for data converted from the previous
student system (through Summer 1998 [1998M]).
*
* Change Log: 06/19/98 RP: Element Use Redefined.
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 1002
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1001
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT25E Waiver Ineligibility WINE FOCUS='Flag,Report 20' 1 30
A flag to indicate whether an employee was enrolled by the first
date for a specified term making them ineligible for an employee
tuition waiver. Initially updated by a batch program(once a quarter)
and may be modified online. A value of "I" means the employee was
enrolled by the first class; therefore, ineligible for the employee
tuition waiver (based on enrollment only--a employee may have other
reasons for being ineligible).
*
* Change Log: 06/16/98 RP: Element Use Redefined and Remov
* 07/07/98 MM: Element Use Redefined.
*
VALUES: (BLANK) Employee Not Enrolled by First Class Date
I Employee Enrolled by First Class Date
FOCUS='Flag,Report 20'
RT25F RT_GI_CERT_TYPE FL21 REFER TO RT235 FOR VALID VALUES. 1
FOCUS='GI,Cert'
A flag indicating whether certification for this term.
RT25G EST_TUITION FL22 REFER TO RT235 FOR VALID VALUES. 1
FOCUS='FT Est,Tuit'
If this flag is set to "Y" tuition will be calculated at the
full time rate regardless of whether any enrollments are
present. This feature only applies prior to the beginning of
the term.
RT25H LATE_WAIVER FL23 REFER TO RT235 FOR VALID VALUES. 1
FOCUS='Late Reg,Fee Waiver'
Set this flag to Y when it is necessary to override the
assessment of the Late Registration Fee.
RT25I REGIS_PRIORITY FL24 FOCUS='Pre-Reg,Priority' 1
Provides this student with special priority during the
scheduling phase of preregistration. The effect is to move
this student's requests ahead of all others without special
priority.
VALUES: (BLANK) No special priority
N No special priority
Y Special priority awarded
#RT25J DEFER_CALC REFER TO RT235 FOR VALID VALUES. 1
FOCUS='Payment,Plan,Applied'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1003
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1002
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#RT25J DEFER_CALC (CONT) A flag used in tuition calculation.
RT25K ATHLETE_FLAG FOCUS='Athletic,Code 1' 2 50
A code indicating either the student's interest in a specific
sport, or the student's participation in a specific inter-
collegiate sport for the purpose of Right-to-Know reporting
(ABA190).
* Change Log: 10/30/97 RP: Gymnastics & Softball Added
VALUES: (BLANK) Not an athlete
A Baseball
AI Intercollegiate Baseball
B Basketball - Men
BI Intercollegiate Basketball - Men
C Basketball - Women
CI Intercollegiate Basketball - Women
D Crew - Men
E Crew - Women
F Cross Country/Track - Men
FI Intercollegiate Cross Country/Track - Men
G Cross Country/Track - Women
GI Intercollegiate Cross Country/Track - Women
H Field Hockey
I Football
II Intercollegiate Football
J Golf
K Lacrosse - Men
L Lacrosse - Women
M Sailing
N Soccer
O Swimming - Men
P Swimming - Women
Q Tennis - Men
R Tennis - Women
S Volleyball
T Gymnastics
U Softball
RT25L ATHLETIC_CODE_2 REFER TO RT25K FOR VALID VALUES. 2 50
FOCUS='Athletic,Code 2'
RT25M ATHLETIC_CODE_3 REFER TO RT25K FOR VALID VALUES. 2 50
DATE RUN 04/08/03 Auburn University REPORT PAGE 1004
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1003
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Athletic,Code 3'
RT25N ATHLETIC_CODE_4 REFER TO RT25K FOR VALID VALUES. 2 50
FOCUS='Athletic,Code 4'
RT25P ATHLETIC_CODE_5 REFER TO RT25K FOR VALID VALUES. 2 50
FOCUS='Athletic,Code 5'
RT044 MAX_LOAD FOCUS='Max,Load' 5
The absolute maximum credit hour load that the student can
register for in a term.
#RT036 CURR_FINAN_HRS CURFH FOCUS='Curr,Fin,Hrs' 5
Credit hours that count toward tuition calculation
(system-maintained).
RT25R SCHED_AU_1 REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Scheduled,Acad Unit 1'
Academic Unit which has been processed by Scheduling Algorithm.
This flag indicates whether or not this student's course
requests have yet been submitted to the Student Scheduling
Algorithm. In the case of multiple iterations of the
Scheduler, only students who have not yet been scheduled
will be selected.
RT25S SCHED_AU_2 REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Scheduled,Acad Unit 2'
Academic Unit which has been processed by Scheduling Algorithm.
This flag indicates whether or not this student's course
requests have yet been submitted to the Student Scheduling
Algorithm. In the case of multiple iterations of the
Scheduler, only students who have not yet been scheduled
will be selected.
RT25T SCHED_AU_3 REFER TO A 135 FOR VALID VALUES. 1
FOCUS='Scheduled,Acad Unit 3'
Academic Unit which has been processed by Scheduling Algorithm.
This flag indicates whether or not this student's course
requests have yet been submitted to the Student Scheduling
Algorithm. In the case of multiple iterations of the
Scheduler, only students who have not yet been scheduled
will be selected.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1005
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1004
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT25U RT_TCAL_OPT1 FOCUS='Tcal,Opt 1' 2
This field is used to link student attributes to user defined
search criteria in the Tuition and Fee Rate Tables.
Additional values may be added or deleted as required.
Change Log: 11/18/97 PB Auburn values added,delete FO
05/13/98 RP Added Values for Tuition Waiver
06/19/98 RP More Values Added for Tuition Waiver
(IN and TR)
10/19/98 PB Req #6046-add M1 thru M9 values
10/26/98 PB Req #6049-add DT value
05/14/99 RG Req #6280-added/deleted values
06/11/99 ML Req #6334-added values
06/27/01 RE Req#7575 Added AB value
VALUES: (BLANK)
AA Auburn Abroad
AB Auburn Abroad with Other Courses
AU Audit Only
CG Clearing Graduation
CO Co-op Only
DL Distance Learning
DT Distance Learning/Non-Video
IN Half-tuition Intern
M1 One-hour Manual Tuition Waiver
M2 Two-hour Manual Tuition Waiver
M3 Three-hour Manual Tuition Waiver
M4 Four-hour Manual Tuition Waiver
M5 Five-hour Manual Tuition Waiver
M6 Zero Manual Credit Hours
M7 Manual Waiver/Institutional Support
M8 Manual Waiver/Operations & Maintenance
M9 Manual Waiver/Auxiliary Enterprises
NC No charge
TR Transit Fee Exemptions
T1 One-hour Tuition Waiver
T2 Two-hour Tuition Waiver
T3 Three-hour Tuition Waiver
T4 Four-hour Tuition Waiver
T5 Five-hour Tuition Waiver
T6 Zero Credit Hours
T7 Tuition Waiver/Institutional Support
T8 Tuition Waiver/Operations & Maintenance
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1006
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1005
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT25U RT_TCAL_OPT1 (CONT)
T9 Tuition Waiver/Auxiliary Enterprises
R1 Registration Fee Waiver
R2 Reg Fee Waiver/Research
R3 Reg Fee Waiver/Public Service
R4 Reg Fee Waiver/Academic Support
R5 Reg Fee Waiver/Library
R6 Reg Fee Waiver/Student Services
R7 Reg Fee Waiver/Institutional Support
R8 Reg Fee Waiver/Operations & Maintenance
R9 Reg Fee Waiver/Auxiliary Enterprises
PR Preceptor Fee Only
PT Part-time
Student is enrolled in a full-tuition
school but is to be charged by the
course rather than the full flat rate
RT25V RT_TCAL_OPT2 FOCUS='Tcal,Opt 2' 2 20
This field is used to link student attributes to user defined
search criteria in the Tuition and Fee Rate Tables.
Change Log: 05/13/98 RP Added Values for Tuition Waiver
05/20/98 PB Added BU, EN, HS values
VALUES: (BLANK) 100% Waiver
75 75% Waiver
50 50% Waiver
BU Business
EN Engineering
HS Human Sciences
RT260 FAM_EARN_HRS FOCUS='FAM,Ehrs' 5
The number of earned hours applicable to financial aid
calculations (system-maintained). Computation is based on
values in the Grade Table.
RT08B CALC_ACTION CLACT REFER TO RT080 FOR VALID VALUES. 2 45
FOCUS='Calc,Action'
System-maintained. This field is populated when the student
is completely graded for the first time in the term. If a grade
change occurs, this Calc Action is used to read the SAA Table
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1007
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DATA ELEMENT DEFINITIONS PAGE 1006
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT08B CALC_ACTION (CONT) in recalculating the academic action.
RT08C ACTION_CALCD ACTCL FOCUS='Action,Calcd' 1
System-maintained. Indicates whether the academic action has
already been calc'd for the term. If set to Y, the Calc Action
(RT08B) will be used to read the SAA Table in the recalculation
of academic action.
DEFAULT: (BLANK)
VALUES: (BLANK) Academic action has not yet been calculated
for the term (default).
Y Yes, academic action has been calculated by
the Grade Calc. Subsequent grade calcs
will use Calc Action (RT08B) in reading
the SAA Table for recalculating academic
action.
RT262 MGRADE_RPT_STAT MGRDR FOCUS='Mgrade,Rpt,Flag' 1 30
Internal field for controlling midterm grade reports.
*Change log: 08/07/01 RE: SCT TOS CHANGES SIIBMB95(SIS095)
*
VALUES: #0 No grades received (initial value)
#1 Partially graded - needs report
#2 Completely graded - needs report
#3 Grade report printed
4 Revised report needed (completely graded)
RT261 IA_FILLER 6
RT26A USER_FILLER 50
RT274 SOCIAL ORG FOCUS='Session,Type' 2 20
Membership code for people in a fraternity or sorority.
Was:
Indicates the normal types of sessions into which the year is
organized for the program in which the student is registered.
Session type refers to the highest degree or certificate being
sought. The order is primary degree, secondary degree, primary
certificate, and secondary certificate.
*Change Log: 05/20/98 RP: Changed to Social Organization Code
* 10/19/98 PB: Req #6042-add '70' value
* 03/01/99 RG: Req #6160-add '71' value
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1008
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1007
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT274 SOCIAL ORG (CONT) * 04/01/99 RG: Req #6216-add '72' value
* 04/04/02 RE: Req#8032 Added 73 value
DEFAULT: (BLANK) None
VALUES: 01 Alpha Epsilon Pi
02 Alpha Chi Omega
03 Alpha Gamma Rho
04 Alpha Delta Pi
06 Alpha Gamma Delta
07 Alpha Tau Omega
08 Alpha Omicron Pi
09 Beta Theta Pi
10 Chi Omega
11 Chi Phi
12 Delta Delta Delta
13 Delta Chi
14 Delta Zeta
15 Delta Sigma Phi
17 Delta Tau Delta
18 Kappa Alpha Theta
20 Kappa Delta
22 Kappa Kappa Gamma
23 Kappa Sigma
24 Phi Mu
25 Lambda Chi Alpha
26 Pi Beta Phi
29 Phi Delta Theta
30 Delta Sigma Theta
31 Phi Gamma Delta
32 Zeta Tau Alpha
33 Phi Kappa Tau
34 Alpha Kappa Alpha
35 Pi Kappa Alpha
36 Alpha Xi Delta
37 Pi Kappa Phi
38 Sigma Kappa
39 Sigma Alpha Epsilon
40 Zeta Phi Beta
41 Sigma Chi
42 Gamma Phi Beta
43 Sigma Nu
45 Sigma Phi Epsilon
47 Sigma Pi
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1009
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1008
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT274 SOCIAL ORG (CONT)
49 Tau Kappa Epsilon
51 Theta Chi
53 Theta Xi
55 Farmhouse
59 Omega Psi Phi
61 Kappa Alpha Psi
63 Phi Beta Sigma
65 Alpha Phi Alpha
69 Alpha Kappa Lambda
70 Alpha Psi
71 Kappa Alpha
72 Sigma Gamma Rho
73 Phi Kappa Psi
RT275 T2202A_REG_STAT FOCUS='Regis,Stat' 2
Canadian Registration status of the student.
VALUES: (BLANK) Not reported
12 Full-time interns post-M.D.
13 Full-time residents (medical)
14 Full-time off-campus centres
15 Full-time co-op (off campus)
16 Full-time student
18 Full-time co-op (on campus)
24 Part-time off-campus centres
25 Part-time co-op (off campus)
26 Part-time student
27 Correspondence and/or multi-media
28 Part-time co-op (on campus)
RT276 OPTIONAL_FEE FOCUS='Optional,Fee 1' 2 25
A nonstandard fee.
*
*Change Log: 06/04/98 PB Replaced values with AU values
* 06/16/98 PB Deleted all values except 10
*
VALUES: (BLANK)
10 New Student Orientation Fee
RT277 OPTIONAL_FEE_02 FOCUS='Optional,Fee 2' 2 25
A nonstandard fee.
*
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1010
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DATA ELEMENT DEFINITIONS PAGE 1009
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT277 OPTIONAL_FEE_02 (CONT) *Change Log: 06/16/98 PB Added value 11,del refer back
*
VALUES: (BLANK)
11 Camp War Eagle Fees
RT278 OPTIONAL_FEE_03 FOCUS='Optional,Fee 3' 2 25
A nonstandard fee.
*
*Change Log: 06/16/98 PB Added value 20,del refer back
*
VALUES: (BLANK)
20 Graduation Fee
RT279 OPTIONAL_FEE_04 FOCUS='Optional,Fee 4' 2 25
A nonstandard fee.
*
*Change Log: 06/16/98 PB Added value 21,del refer back
*
VALUES: (BLANK)
21 Dual Graduation Fee
RT280 OPTIONAL_FEE_05 FOCUS='Optional,Fee 5' 2 25
A nonstandard fee.
*
*Change Log: 06/16/98 PB Added value 25,del refer back
* 09/13/01 RE Deleted 25 & added 41 & 45 values
* 07/03/02 RE Added valued Req#8172
*
VALUES: (BLANK)
38 1 Audit Fee - Resident
39 2 Audit Fees - Resident
40 3 Audit Fees - Resident
41 4 Audit Fees - Resident
42 5 Audit Fees - Resident
43 6 Audit Fees - Resident
44 1 Audit Fee - Non-resident
45 2 Audit Fees - Non-resident
46 3 Audit Fees - Non-resident
47 4 Audit Fees - Non-resident
48 5 Audit Fees - Non-resident
49 6 Audit Fees - Non-resident
RT281 OPTIONAL_FEE_06 FOCUS='Optional,Fee 6' 2 25
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1011
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DATA ELEMENT DEFINITIONS PAGE 1010
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT281 OPTIONAL_FEE_06 (CONT) A nonstandard fee.
*
*Change Log: 06/16/98 PB Added blank,del refer back
* 09/13/01 RE Deleted 25 & added 41 & 45 values
*
VALUES: (BLANK)
41 Audit Fee - Resident
45 Audit Fee - Non-Resident
RT282 OPTIONAL_FEE_07 FOCUS='Optional,Fee 7' 2 25
A nonstandard fee.
*
*Change Log: 06/16/98 PB Added val 30 & 33,del refer back
* 06/26/98 PB Delete 30,33; add 41,45
* 07/09/02 RE Added 60 value Req#8172
*
VALUES: (BLANK)
60 International Fee
41 Audit Fee - Resident
45 Audit Fee - Non-Resident
RT283 OPTIONAL_FEE_08 FOCUS='Optional,Fee 8' 2 25
A nonstandard fee.
*
*Change Log: 06/16/98 PB Added val 31 & 34,del refer back
* 06/26/98 PB Delete 31,34; add 41,45
* 07/03/02 RE Added 61 value Req#8172
*
VALUES: (BLANK)
61 International Insurance - Student
41 Audit Fee - Resident
45 Audit Fee - Non-Resident
RT284 OPTIONAL_FEE_09 FOCUS='Optional,Fee 9' 2 25
A nonstandard fee.
*
*Change Log: 06/16/98 PB Added val 32 & 35,del refer back
* 06/26/98 PB Delete 32,35; add 41,45
* 07/03/02 RE Added 62 value Req#8172
*
VALUES: (BLANK)
62 International Insurance - Spouse
41 Audit Fee - Resident
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1012
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1011
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT284 OPTIONAL_FEE_09 (CONT)
45 Audit Fee - Non-Resident
RT285 OPTIONAL_FEE_10 FOCUS='Optional,fee 10' 2 25
A nonstandard fee.
*
*Change Log: 06/16/98 PB Added blank,del refer back
* 06/26/98 PB Add 41,45
* 07/09/02 RE Added 63-6 values Req#8172
*
VALUES: (BLANK)
41 Audit Fee - Resident
45 Audit Fee - Non-Resident
63 International Insurance - Child 1
64 International Insurance - Child 2
65 International Insurance - Child 3
66 International Insurance - Child 4
RT286 OPTIONAL_FEE_11 FOCUS='Optional,Fee 11' 2 25
A nonstandard fee.
*
*Change Log: 06/16/98 PB Added blank,del refer back
* 07/22/98 mm Added value of "50"
*
VALUES: (BLANK)
50 Resignation Fee
RT287 OPTIONAL_FEE_12 FOCUS='Optional,Fee 12' 2 25
A nonstandard fee.
*
*Change Log: 06/16/98 PB Added blank,del refer back
*
VALUES: (BLANK)
55 GTA Enrollment Fee
RT288 OPTIONAL_FEE_13 FOCUS='Optional,Fee 13' 2 25
A nonstandard fee.
*
*Change Log: 06/16/98 PB Added value 40,del refer back
* 06/26/98 PB Delete 40, Add 30
* 07/11/00 RE: Added "55" Req#7003
*
VALUES: (BLANK)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1013
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1012
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT288 OPTIONAL_FEE_13 (CONT)
30 Student ID Card
RT289 OPTIONAL_FEE_14 FOCUS='Optional,Fee 14' 2 25
A nonstandard fee.
*
*Change Log: 06/16/98 PB Added value 41,del refer back
* 06/26/98 PB Delete 41, Add 31
*
VALUES: (BLANK)
31 Spouse ID Card
RT29A OPTIONAL_FEE_15 FOCUS='Optional,Fee 15' 2 25
A nonstandard fee.
*
*Change Log: 06/16/98 PB Added value 42,del refer back
* 06/26/98 PB Delete 42, Add 32
*
VALUES: (BLANK)
32 ID Misuse Fee
RT29B OPTIONAL_FEE_16 FOCUS='Optional,Fee 16' 2 25
A nonstandard fee.
*
*Change Log: 06/16/98 PB Added blank,del refer back
* 07/11/00 RE: Added "56" Req#7003
*
VALUES: (BLANK)
56 GRA Enrollment Fee
RT29C INSUR_PLAN FOCUS='Insurance, Plan' 2
The insurance plan, if any, under which the student is covered.
Maintained by SIS:
VALUES: (BLANK) No Plan or Exempt (EFL or Study Abroad)
M1 Mandated Individual, Academic Year
M2 Mandated Individual, Spring only
Maintained by Office of International Education:
W1 Waiver of International Insurance Fee
W2 Waiver of International Student Fee
W3 Waiver of both International Insurance & Student F
Maintained by Student Health in Fall term:
Y1 Elected Individual, Acad Year
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1013
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT29C INSUR_PLAN (CONT)
Y2 Individual and spouse, Acad Year
Y3 Individual and children, Acad Year
Y4 Individual, spouse & children, Acad Yr
Maintained by Student Health in Spring term:
S1 Elected Individual, Spring only
S2 Individual and spouse, Spring only
S3 Individual and children, Spring only
S4 Individual, spouse & children, Spring only
RT29D PAY_PLAN FOCUS='Deferred,Payment' 2 25
The title of the deferred-payment plan.
VALUES: (BLANK)
D2 Deferred, 2 payments
D3 Deferred, 3 payments
D4 Deferred, 4 payments
D5 Deferred, 5 payments
RT29L FINAN_FTE FOCUS='Fin,FTE' 3
Ratio of Tuition dollars charged this term with corresponding
Full Time tuition.
RT29N FRST_REGIS_DT FOCUS='First Reg, Date' 8
The date that the first registration was procesed for
for this term for this student. Format is institution-
defined.
RT29O RESIGN DATE RSGDT FOCUS='Date,Insurance' 8
The effective date of a student's resignation.
*
* Change Log: 06/19/98 RP: Element redefined from insurance
* date to term resignation date.
*
RT29P TUIT_CALC_OVRD_DT FOCUS='Date Tcal,Override' 8
If non-zero, this date indicates a temporary withdrawal such that
all tuition and fees will be assessed in accordance with the
refund periods applicable to each on this date.
RT29Q ABA_RES_XFR_CRED RXCRD FOCUS='ABA Res,Xfer Credit' 3
The contribution of transfer work taken this term toward
the student's ABA Residence Credit requirement.
RANGES: 000-100
DATE RUN 04/08/03 Auburn University REPORT PAGE 1015
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DATA ELEMENT DEFINITIONS PAGE 1014
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT29R ABA_RESID_CREDIT FOCUS='ABA Res,Cred Units' 3
The number of Residence Credits awarded this term.
* Change Log: 11/21/97 RP: Not Selected for Use at AU
RT29S LAW_WRITING_TRNSFR FOCUS='Legal,Writing,Transfer' 2
The contribution of transfer work taken this term toward the
student's Legal Writing requirement.
* Change Log: 11/21/97 RP: Not Selected for Use at AU
RT29T LAW_WRITING_UNIT FOCUS='Legal,Writing,Units' 2
The number of Legal Writing courses successfully completed by
the student this term, including transfer work.
* Change Log: 11/21/97 RP: Not Selected for Use at AU
#RT29U TUIT_CALC_LAST_LVL FOCUS='Tcal,Last,Level' 1
The Academic Unit in effect during the previous Tuition Calc.
When Tuition Calc notices a change in AU, it initializes the
following two fields prior to computing tuition. It is an
element for system use only.
#RT29V TUIT_CALC_LAST_TYP FOCUS='Tcal,Last,Type' 1
A value maintained by Tuition Calc to indicate the origin of
the Tuition Calc Last Amount (RT29W). It is an element for
system use only.
F Last Flat Rate Tuition calculated
P The differential computed on a change from full-time
to part-time status
#RT29W TUIT_CALC_LAST_AMT FOCUS='Tcal,Last,Amt' 7
The last amount calculated (maintained by Tuition Calc). Data
element RT29V indicates the origin of this amount. It is an
element for system use only.
RT290 SOC_ORG_STATUS FOCUS='T2202A,Override' 1 10
Student's status for those in a fraternity or sorority.
Was:
A flag indicating whether to override the calculation of
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1016
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DATA ELEMENT DEFINITIONS PAGE 1015
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT290 SOC_ORG_STATUS (CONT) T2202A deductions. It is used along with data elements
RT291 - RT295 to make this determination.
*Change Log: 05/20/98 RP: Social Organization Membership Status
* 02/04/00 RE: Added Alumni Req#6745
*
VALUES: (BLANK) None
A Alumni
M Member
N N/A
P Pledge
R Resigned
RT291 T2202A_MONTH_1 FOCUS='T2202A,Month 1' 1
A flag indicating whether a student is entitled to the
T2202A deduction for the first month in a term.
VALUES: (BLANK) Calculate the student's entitlement.
N No, the student is not entitled for this month.
Y Yes, the student is entitled for this month.
RT292 T2202A_MONTH_2 REFER TO RT291 FOR VALID VALUES. 1
FOCUS='T2202A,Month 2'
A flag indicating whether a student is entitled to the
T2202A deduction for the second month in a term.
RT293 T2202A_MONTH_3 REFER TO RT291 FOR VALID VALUES. 1
FOCUS='T2202A,Month 3'
A flag indicating whether a student is entitled to the
T2202A deduction for the third month in a term.
RT294 T2202A_MONTH_4 REFER TO RT291 FOR VALID VALUES. 1
FOCUS='T2202A,Month 4'
A flag indicating whether a student is entitled to the
T2202A deduction for the fourth month in a term.
RT295 T2202A_MONTH_5 REFER TO RT291 FOR VALID VALUES. 1
FOCUS='T2202A,Month 5'
A flag indicating whether a student is entitled to the
T2202A deduction for the fifth month in a term.
#RT296 STU_PGM_ENTRY_CNTR SPSEG FOCUS='SPE,Seg,Ctr' 3
A count of the SPE segments in this record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1017
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DATA ELEMENT DEFINITIONS PAGE 1016
SEGMENT 010 ATTRIBUTE SEGMENT Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#RT297 CONTRACT_CNTR FOCUS='CSWE,Ctr' 3
Count of the number of contract segments (contracts,
scholarships, waivers, exemptions) on file for the
student this term.
#RT298 TITLE4_CNTR FOCUS='Title,IV,Ctr' 3
Count of the number of Title IV segments.
RT299 RT_MNTDT STFMD FOCUS='RT Maint,DAte' 8
The system-maintained date of the last maintenance of the
Student Term File (RTFILE). Format is institution-defined.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1018
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DATA ELEMENT DEFINITIONS PAGE 1017
SEGMENT 020 SPE SEGMENTS Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data elements RT301 - RT399: Student Program Enrollment Information
Data elements RT301 - RT399 can be maintained only by
the system or through the on-line functions.
#RT301 SPE_STATUS SPEST FOCUS='Stat' 1
First character of SPE Status Reason (RT345). It is used
by the system.
#RT305 SECTION_ID SPENM FOCUS='Crs Sect ID' 11 MOD
Course Section ID of this student's course enrollment.
#RT308 COLLEGE_SPE SPECL REFER TO A 030 FOR VALID VALUES. 3
FOCUS='College'
The school offering the course section identified on the
SPE. The value is set by the system from the college on
the corresponding Course Term File record.
RT313 TRNSCR_O_R FOCUS='Tran,Ovrd' 1
An indication whether this SPE should appear on a
transcript in every career which was active in the term
during which the course was taken, whether or not credit
is to be awarded. N in this field suppresses printing
of this SPE on transcripts for careers in which no
credit was earned (SPE Career Pointer = N).
VALUES: (BLANK) Always print on transcript.
N Do not print on transcript.
RT312 ST_SP_GRD_RULE FOCUS='Grade,Rule' 2
The Grade Rule applicable to this SPE. If a course section
has a Grade Rule, this field will be initialized from the
course section at the time of registration; otherwise the
Grade Rule for the student academic program will be used.
* Change Log: 11/21/97 RP: L,M,D,N Deleted
* 09/30/99 RG: Req# 6578
* 01/03/01 RE: Added D value Req#7320
VALUES: (BLANK) Blank
D Distributed (not in GPA)
U Undergraduate
G Graduate
RT310 GRADE_TYPE SPGTP FOCUS='Grd,Type' 2 40
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1018
SEGMENT 020 SPE SEGMENTS Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT310 GRADE_TYPE (CONT) The type of grading method selected by the student for
this course or assigned by the registrar's staff to
handle special grading considerations. These values are
institution-related. Examples are listed below.
* Change Log: 03/27/97 MM Auburn values updated
* 06/02/98 PB Added Value 'TD'
* 07/14/98 PB Added Value 'WD'
* 08/14/98 RP Added Value 'CO'
* 04/26/00 RE Added Value 'AD & 'NN'
* 06/01/00 RE Changed AD's description Req#6909
* 07/28/00 RE Added FI Req#7051
* 08/11/00 RE Added FT Per Nick
* 02/26/01 RE Added SD Req#7371
* 08/29/01 RE Added DA Req#7687
VALUES: (BLANK) Normal grade rules
Students receive earned hours, quality
hours and quality points based on the
grade received.
AD Administrative Grade
AU Audit
No earned hours, quality hours or
quality points received regardless of
grade submitted.
CO Coop
DA Distance Learning Audit
FI Failed to complete course
FT Force to full time
NG Non-graded
Same effect as audit, only no grade is
expected.
NN Non-graded Course
This is a generic identifier for a
non-graded course which should appear
on the transcript.
SD Satisfactory/Unsatisfactory course with
hours that count toward Dean's list
SU Satisfactory/Unsatisfactory
Usually used with non-credit courses
TD Thesis/Dissertation
WD Withdrawn after 10th class day but
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1019
SEGMENT 020 SPE SEGMENTS Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT310 GRADE_TYPE (CONT)
withdrawn before mid-quarter
RT315 OFFICIAL_GRADE SPGRD FOCUS='Offcl,Grade' 3 MOD 20
The grade assigned to the student for this course.
* Change Log: 05/26/97 MM Auburn Values Updated
01/07/98 RP Added "XF" and "0"
06/02/98 PB Added "TD"
06/19/98 RP Added "AU"
07/14/98 PB Added "WD"
03/01/99 RG Added "NN"
06/01/00 RE Req#6920 Added Grade Adj policy
07/19/00 RE Req#7034 Added XF* & X*
05/30/01 RE Req#7533 Added IP value
07/27/01 RE Req#7523 Added WF* value
VALUES: (BLANK) No grade submitted
A Superior
AU Audit
B Good
C Acceptable
D Passing
D* Passing
(not in GPA per Grade Adj Policy)
F Failure
F* Failure
(not in GPA per Grade Adj Policy)
FA Failure/Absences
FA* Failure/Absences
(not in GPA per Grade Adj Policy)
IN Incomplete
IP Distributed Course-In Progress
NG No Grade Reported
NN Course Is Not Graded
NR No Grade Reported
S Satisfactory
TD Thesis/Dissertation
U Unsatisfactory
U* Unsatisfactory
(not in GPA per Grade Adj Policy)
W Withdrawn/Passing
WD Withdrawn after 10th class day but
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1021
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DATA ELEMENT DEFINITIONS PAGE 1020
SEGMENT 020 SPE SEGMENTS Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT315 OFFICIAL_GRADE (CONT)
withdrawn before mid-quarter
WF Withdrawn/Failing
WF* Withdrawn/Failing
(not in GPA per Grade Adj Policy)
X No Grade Submitted
X* No Grade Submitted
(not in GPA per Grade Adj Policy)
XF Missed Final/Failing
XF* Missed Final Failing
(not in GPA per Grade Adj Policy)
XP Missed Final/Passing
Allows Grade Report to be printed.
RT320 SPE_PREV_GRADE SPPGR REFER TO RT315 FOR VALID VALUES. 3 MOD
FOCUS='Prev,Grade'
The previous official grade.
RT321 REPORTED_GRADE REFER TO RT315 FOR VALID VALUES. 3
FOCUS='Rptd,Grade'
The grade reported by the instructor prior to its automatic
conversion to pass/fail, audit or other grade based on the
grade type valid for the student for the course section.
RT325 CRS_ATTEMPTED_HRS SPARH FOCUS='Ahrs' 4 MOD
The number of credits for which the student is enrolled for
this course.
If you are using Data Collect, be sure to enter the decimal point.
RT330 SPE_EARNED_HOURS SPEPH FOCUS='SPE,Ehrs' 4 MOD
Credit hours earned by the student for this course (system-
maintained). This element will always be equal to either the
value of the registered hours, meaning that the student earned
credit for this course, or zero, meaning that the student has
not yet been graded for the course or has been graded but did
not earn credit for the course. The value is based on the
SPE Grade Type (RT310) and the SPE Official Grade (RT315).
RT331 CRS_EARNED_HRS FOCUS='Ehrs' 4 MOD
Used only if the Scheduler is used. The number of credit hours
for which the student will be registered if the alternate
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1021
SEGMENT 020 SPE SEGMENTS Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT331 CRS_EARNED_HRS (CONT) request is enrolled.
RT335 CRS_QHRS SPQAH FOCUS='Qhrs' 4 MOD
The quality hours associated with this course enrollment
(system-maintained). Quality hours are those earned hours
used in calculating a student's Quality Point Index (GPA).
The value of SPE Quality Hours will always be equal to
either the value of the registered hours, meaning that this
course will be used in factoring the GPA, or zero, meaning
that the student has not yet been graded for the course or
has been graded but that the course will not be used in
calculating the GPA.
The value is based on the SPE Grade Type (RT310) and the
SPE Official Grade (RT315).
RT336 SPE_RANDOM_SEQ FOCUS='SPE,Rand,Seq' 4 MOD
Random number assigned to registration requests. Serves as a
tie breaker for the Student Scheduling algorithm.
* Change Log: 11/21/97 RP: Not Selected for Use at AU
#RT340 CRS_QPTS SPQPT FOCUS='Qpts' 5 MOD
The Grade Points earned by the student (system-maintained).
Grade points for an enrollment are calculated by multiplying
the Quality Points by the Grade Points associated with the
Official Grade. The value is based on the SPE Grade Type
(RT310) and the SPE Official grade (RT315).
RT345 STATUS_QUALIFIER SPDRR FOCUS='Stat,Rsn' 2 50
Associated with an active request or enrollment, its status.
Associated with a drop, the reason why the student dropped
the course or was forced out of it by the scheduler.
Unless you place a value in the reason when dropping an SPE,
the enrollment will not be retained.
VALUES: (BLANK) Not retained
D Dropped
DR Dropped; Retain
DP Dropped; Permit Retained
DU Dropped; Auth Retained
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1022
SEGMENT 020 SPE SEGMENTS Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT345 STATUS_QUALIFIER (CONT)
DX Credit Exceeds Max Load
DY Closed by Restriction
DZ Reached Desired Load
D0 Time Conflict
D1 Section Closed
D2 Course/Section Cancelled
D3 Schedule Change by Dean
D4 Student Ineligible
D5 Permit Required
D6 Already Enrolled in Course
D7 Advisor Signoff Required
D8 Credit Exceeds Course Max
D9 Lecture Request Failed
DA User Defined Drop Reason
DB User Defined Drop Reason
DC User Defined Drop Reason
DD User Defined Drop Reason
DE User Defined Drop Reason
These reasons describe operationally usable SPEs:
E Enrolled
EP Enrolled with Permit
EU Enrolled with Authorization
EA Enrolled in Alternate
E1 Enrolled; Assigned Primary
E2 Enrolled; Assigned Alternate
R Primary Request
RU Primary Request with Auth.
RA Alternate Request
W Waitlisted
WU Waitlisted with Authorization
P Permit Submitted
U Authorization Submitted
These values describe reasons for failed requests:
IA Time Conflict
IB Section Closed
IC Section Cancelled
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1023
SEGMENT 020 SPE SEGMENTS Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT345 STATUS_QUALIFIER (CONT)
ID Student Ineligible
IE Invalid Course ID
IF Alternate Same as Primary
IG Unauthorized Multiple Enroll
IH Advisor Signoff Required
II Credit Exceeds Max Load
IJ Reg Required; Corequisite
IK Credit Exceeds Course Max
IL Alternate/Primary Incompatible
IM Primary Request Resolved
IN Lecture Request Failed
IO Not Available for Scheduling
IP Invalid Call Number
I1 Auditors Need Permit
I2 Summer School Permit required
I3 Department Permit Required
I4 Instructor Permit Required
I5 Undergraduate Needs Permit
I6 Pre-requisite Required
I7 Academic Unit Permit Required
RT350 ANY_SECTION . FOCUS='Any,Sect' 1
An indicator of whether the student wants the scheduling
algorithm to assign another section of the course found
in this Primary Request if the request cannot be satisfied.
VALUES: (BLANK) Decline any section option
Y Select any section option
N Decline any section option
RT351 OFFICIAL_MGRADE REFER TO RT315 FOR VALID VALUES. 3 MOD 20
FOCUS='Offcl,Mgrade'
The midterm grade assigned to the student for this course.
*Change log: 08/07/01 RE: SCT TOS CHANGES SIIBMB95(SIS095)
*
RT352 REPORTED_MGRADE REFER TO RT315 FOR VALID VALUES. 3
FOCUS='Rptd,Mgrade'
The midterm grade reported by the instructor prior to its
automatic conversion to pass/fail, audit or other grade
based on the grade type valid for the student for the
course section.
*Change log: 08/07/01 RE: SCT TOS CHANGES SIIBMB95(SIS095)
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1024
SEGMENT 020 SPE SEGMENTS Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT352 REPORTED_MGRADE (CONT) *
RT353 DELIVERY_METHOD REFER TO RC187 FOR VALID VALUES. 1
FOCUS='Delvry, Meth'
Used to classify course sections that are delivered via distance
learning as defined by the INS. International students are limited in
the number of courses/credit hours that may count in calculation of a
full courseload reported in SEVIS. These classes would not require the
student's physical attendance for classes, examinations, or other
purposes integral to the completion of the course.
*Change Log: 01/24/03 RE SCT TOS CHANGES FOR SIIMBD21
*
RT359 USER_FILLER2 16
RT365 SECTION_TYPE REFER TO RC104 FOR VALID VALUES. 1
FOCUS='Sect,Type'
#RT370 SESSION_CODE SPSES REFER TO RC075 FOR VALID VALUES. 1
FOCUS='Sess'
RT375 SPE_FLAG_1 SPFL1 FOCUS='SPE,Flg 1' 1
First of three user-defined flags that identify special
student enrollments within a course section. For example, you
could set a flag to identify students in a particular organization.
RT376 SPE_FLAG_2 SPFL2 FOCUS='SPE,Flg 2' 1
Second of three user-defined flags that identify special
student enrollments within a course section.
RT377 SPE_FLAG_3 SPFL3 FOCUS='SPE,Flg 3' 1
Third of three user-defined flags that identify special
student enrollments within a course section.
RT380 PROGRAM_POINTER FOCUS='Pgm,Ptr' 1
The way the Grade Calc is to distribute credit earned in
the careers of the primary and secondary program.
VALUES: 1 Primary Program
2 Secondary Program
B Both Programs
N Neither Program
RT382 CAREER_1 SPCAR REFER TO AA630 FOR VALID VALUES. 2
DATE RUN 04/08/03 Auburn University REPORT PAGE 1026
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DATA ELEMENT DEFINITIONS PAGE 1025
SEGMENT 020 SPE SEGMENTS Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Crer,Ptr 1'
The way the Grade Calc is to distribute credit earned in
careers other than those of the primary and secondary
program.
RT383 CAREER_2 REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Crer,Ptr 2'
RT384 CAREER_3 REFER TO AA630 FOR VALID VALUES. 2
FOCUS='Crer,Ptr 3'
RT385 ACADEMIC_UNIT_SPE FOCUS='Acad,Unit' 1
The academic unit of the course in the SPE.
RT386 SPECIAL_FEATURE FOCUS='SPE,Spcl' 1
Writing requirements.
* Change Log: 11/21/97 RP: Not Selected for Use at AU
VALUES: (BLANK)
A Legal Writing A
B Legal Writing B
G Graduate Writing
P Dental Practical
T Dental Theory
RT387 ALT_SECTION_ID FOCUS='Alt,Sect ID' 11
Student's second choice course for use by the Scheduler.
RT388 ALT_GRADE_TYPE REFER TO RT310 FOR VALID VALUES. 2
FOCUS='Alt,Grd,Type'
RT389 ALT_STATUS_REASON REFER TO RT345 FOR VALID VALUES. 2
FOCUS='Alt,Stat,Rsn'
RT390 ALT_ANY_SECTION REFER TO RT350 FOR VALID VALUES. 1
FOCUS='Alt,Any,Sect'
An indicator of whether or not the student wants the
Scheduling Algorithm to assign another section of the course
found in this Alternate Request if the request cannot be
satisfied.
RT392 EXAM_NUM FOCUS='Exam,Num' 5
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1026
SEGMENT 020 SPE SEGMENTS Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT392 EXAM_NUM (CONT) Exam number used for blind grading. Use by student on exam
and provided on grading roster for instructor. For year-
long courses, the same number is used by the student for
both semesters.
RT393 SPE_WAITLIST_SEQ FOCUS='SPE,WL Seq' 5
Sequence number for waitlist.
RT394 FIN_ATTEMPTED_HRS FOCUS='Fin,Hrs' 4
Credit hours that count toward tuition calculation
(system-maintained).
If you are using Data Collect, be sure to enter the decimal point.
RT396 ABSENCE SPABS FOCUS='Absence' 3 MOD
Number of hours of unexplained absence.
RT399 SP_MNTDT SPMDT FOCUS='SPE Date' 8 MOD
The effective date of the original registration, unless the
registration was dropped or a withdrawal grade was entered.
For a dropped registration or withdrawal grade, this date is
the effective date of the drop/withdrawal. Format is
institution-defined.
*Change log: 10/22/99 RE SCT TOS SIIBMA01 (SIP096)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 1028
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1027
SEGMENT 030 Contract Segments Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements RT401-RT499:
Student Contracts, Scholarships, Exemptions and Waivers
RT410 SUBCODE FOCUS='Contract,Subcode' 5
A subcode identifying the Contract Rate Table and subcode
to be used by Tuition Calc to determine which charges are
to be offset by the provisions of the contract. This feature
is also used for Scholarships, Waivers and Exemptions.
Contract Subcode must correspond to a valid subcode and the
subcode must have the Tuition Audit Flag (BS065) set to C,
S, W or E.
RT415 CONTRACTOR_ID FOCUS='Contract ID' 9
The ID of the student contract.
RT420 EXPIR_TERM REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Contract,Expire,Term'
The last term that the student may use the provisions of
the contract entry. Contract entries will not be carried
forward in the Student Term File (RTFILE) beyond the
expiration term.
RT4Y0 EXPIR_TERM_YYT FOCUS='Contract,Expire,Term,YYT' 3
RT421 VALID_TERM_1 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Valid,Term 1'
First term to be compared to the term being calculated to
determine whether the contract entry is valid. All
entries that are not valid for the term being calculated
will be ignored. If no valid terms are specified, the
contract will be considered valid for all terms. Up to
three valid terms may be used.
RT422 VALID_TERM_2 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Valid,Term 2'
Second valid term for the contract entry.
RT423 VALID_TERM_3 REFER TO A 019 FOR VALID VALUES. 1
FOCUS='Valid,Term 3'
Third valid term for the contract entry.
RT424 SCHLR_YEARS FOCUS='ROTC,Years' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1029
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1028
SEGMENT 030 Contract Segments Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT424 SCHLR_YEARS (CONT) For Army ROTC only, the number of academic years covered
by the ROTC scholarship.
VALUES: (BLANK) Not specified
2 Two years
3 Three years
4 Four years
RT425 TUIT_CALC_PRIORITY FOCUS='Contract,Priority' 1
The order in which contract entries are to be used to
offset charges generated by the Tuition Calc. It is
also used to delete a contract entry from the student's
record.
VALUES: (BLANK) No priority specified
D Delete the Contract Entry
1 Priority 1, Applied First
2 Priority 2
3 Priority 3
4 Priority 4
5 Priority 5, Applied Last
RT430 CONTRACT_NOTE FOCUS='Contract Note' 20
A short comment explaining the reason or justification
for the contract entry.
RT440 MAX_AMOUNT FOCUS='Contract,Max Amt' 7
If specified, a limit that the Tuition Calc will honor in
addition to the general limits defined in the Contract
Rate Table.
RT450 CO_MNTDT COMDT FOCUS='Contract,Maint Date' 8 MOD
Last maintenance date.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1030
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1029
SEGMENT 040 Title IV Segments Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements RT500-RT599
Student Title IV Refund Calculation
The following elements are populated during the Title IV Refund
Calc process and displayed on Title IV Refund Calc Screen 442.
RT510 TOT_INST_CHARGES FOCUS='Total,Institutional,Charge' 9
Created from T4 Refund Calculation.
RECORD COPY NAME='RT-ST-TOT-INST-CHARGES'
Populated if a Title IV refund calculation has been performed
for the student. The total dollar amount of all institutional
charges on the student's BR account at the time the Title IV
refund calc was performed.
RT515 TOTAL_PAID FOCUS='Total,Paid' 9
RECORD COPY NAME='RT-ST-TOTAL-PAID'
Populated if a Title IV refund calculation has been performed
for the student. Total payments for institutional charges on the
student's BR account at the time the Title IV refund calc was
performed. Calculated as the lesser of Total Payments or Total
Institutional Charges.
RT520 TOT_PAID_BY_AID FOCUS='Total,Paid,By,Aid' 9
RECORD COPY NAME='RT-ST-TOT-PAID-BY-AID'
Populated if a Title IV refund calculation has been performed
for the student. The amount of aid paid to institutional charges
at the time the refund calc was performed. Calculated as the
lesser of Total Institutional Charges or Total Aid.
RT525 TOTAL_UNPAID FOCUS='Total,Unpaid' 9
RECORD COPY NAME='RT-ST-TOTAL-UNPAID'
Populated if a Title IV refund calculation has been performed
for the student. Institutional charges on the student's BR
account when the refund calc was performed that are treated as
unpaid in the calculation of SFA Refund Amounts. Calculated
as Total Institutional Charges minus Total Payments.
RT530 CALC_TYPE_1 REFER TO AR706 FOR VALID VALUES. 1
FOCUS='Calculation,Type 1'
RECORD COPY NAME='RT-ST-CALC-TYPE-1'
Populated if a Title IV refund calculation has been performed
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1031
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1030
SEGMENT 040 Title IV Segments Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT530 CALC_TYPE_1 (CONT) for the student. The refund methodology (Calc Type) that produced
the largest SFA refund amount.
RT532 EXCL_CHARGES_1 FOCUS='Excludable,Charges 1' 9
RECORD COPY NAME='RT-ST-EXCL-CHARGES-1'
Populated if a Title IV refund calculation was performed for
the student and the TRR entry for this Calc Type indicates
that excludable charges are to be considered in the calculation.
RT534 SFA_REFUND_1 FOCUS='SFA,Refund 1' 9
RECORD COPY NAME='RT-ST-SFA-REFIND-1'
Populated if a Title IV refund calculation has been performed
for the student. The SFA refund amount computed under the refund
methodology that yielded the largest amount.
RT536 CALC_TYPE_2 REFER TO AR706 FOR VALID VALUES. 1
FOCUS='Calculation,Type 2'
RECORD COPY NAME='RT-ST-CALC-TYPE-2'
Populated if a Title IV refund calculation was performed for
the student. A refund methodology that was applicable to
the student, performed as a trial calc, and discarded because
it did not yield the largest SFA Refund Amount.
RT538 EXCL_CHARGES_2 FOCUS='Excludable,Charges 2' 9
RECORD COPY NAME='RT-ST-EXCL-CHARGES-2'
Populated if a Title IV refund calculation was performed for
the student and the TRR entry for this Calc Type indicates
that excludable charges are to be considered in the calculation.
RT540 SFA_REFUND_2 FOCUS='SFA,Refund 2' 9
RECORD COPY NAME='RT-ST-SFA-REFUND-2'
Populated if a Title IV refund calculation has been performed
for the student. The SFA refund amount computed for the student
under this refund methodology.
RT542 CALC_TYPE_3 FOCUS='Calculation,Type 3' 1
RECORD COPY NAME='RT-ST-CALC-TYPE-3'
Populated if a Title IV refund calculation was performed for
the student. A refund methodology that was applicable to
the student, performed as a trial calc, and discarded because
it did not yield the largest SFA Refund Amount.
RT543 T4_STATUS 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 1032
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1031
SEGMENT 040 Title IV Segments Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT543 T4_STATUS WHEN ELEMENT RT206 EQUALS W
FOCUS='Title,IV,Status'
RECORD COPY NAME='RT-ST-T4-STATUS'
Populated if a Return of Title IV Funds calculation was performed
for the student. This is a redefined field. These values apply only
when Refund Status (RT206) has a value of W - worksheet generated.
*Change log: 09/14/00 RE: SCT tos SIIBMA01 (SIP206)
*
VALUES: (BLANK) An amount to be returned or a post-withdrawal
disbursement may be needed
the student may not yet be calculated
E Aid Earned equals Aid Disbursed
no return of funds is needed
no post-withdrawal disbursement is needed
N No calc needed; 60% or more of the term has
been completed
W Post-Withdrawal disbursement was determined
Z Zero; student has no Title IV Aid
RT544 EXCL_CHARGES_3 FOCUS='Excludable,Charges 3' 9
RECORD COPY NAME='RT-ST-EXCL-CHAGRES-3'
Populated if a Title IV refund calculation was performed for
the student and the TRR entry for this Calc Type indicates
that excludable charges are to be considered in the calculation.
*Change log: 09/14/00 RE: SCT tos SIIBMA01 (SIP206)
*
RT545 INST_RETURN_AMT FOCUS='Institution,Return,Amt' 9
RECORD COPY NAME='RT-ST-INST-RETURN-AMT'
The institution is expected to return this amount as their
portion of unearned Title IV Funds that have been disbursed.
*Change log: 09/14/00 RE: SCT tos SIIBMA01 (SIP206)
*
This is a redefined field. This applies only when
Refund Status (RT206) has a value of W - worksheet generated.
RT546 SFA_REFUND_3 FOCUS='SFA,Refund 3' 9
RECORD COPY NAME='RT-ST-SFA-REFUND-3'
Populated if a Title IV refund calculation has been performed
for the student. The SFA refund amount computed for the student
under this refund methodology.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1033
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1032
SEGMENT 040 Title IV Segments Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT546 SFA_REFUND_3 (CONT) *Change log: 09/14/00 RE: SCT tos SIIBMA01 (SIP206)
*
RT547 STU_RETURN_AMT FOCUS='Student,Return,Amt' 9
RECORD COPY NAME='RT-ST-STU-RETURN-AMT'
The student is expected to return this amount as their
portion of unearned Title IV Funds that have been disbursed.
*Change log: 09/14/00 RE: SCT tos SIIBMA01 (SIP206)
*
This is a redefined field. This applies only when
Refund Status (RT206) has a value of W - worksheet generated.
RT550 NON_INST_CHARGES FOCUS='Non-Inst,Charges' 9
RECORD COPY NAME='RT-ST-NON-INST-CHARGES'
Populated if a Title IV refund calculation has been performed
for the student. The total amount of all non-institutional
charges on the student's BR account at the time the Title IV
calculation was performed.
*Change log: 09/14/00 RE: SCT tos SIIBMA01 (SIP206)
*
RT552 POST_WD_DISB_AMT FOCUS='Post,WD,Disb,Amt' 9
RECORD COPY NAME='RT-ST-POST-WD-DISB-AMT'
The institution is expected to pay this amount to the student as a
post-withdrawal disbursement amount for earned Title IV Funds that
have not been disbursed as of the time the worksheet was generated.
This is a redefined field. This applies only when
Refund Status (RT206) has a value of W - worksheet generated.
RT555 AID_UNAPPLIED FOCUS='Aid,Unapplied' 9
RECORD COPY NAME='RT-ST-AID-UNAP IED'
Populated if a Title IV refund calculation was performed for
the student. The total aid payments on the student's BR account
at the time the calculation was performed.
RT560 WITHDRAW_DATE WDWDT FOCUS='Withdraw,Date' 8
RECORD COPY NAME='RT-ST-T4-WITHDRAW-DT'
Populated if a Title IV refund calculation was performed for the
student. The date used by the calculation as the effective date
of withdrawal. To determine this date, the calculation first
checked the matriculation record for the presence of a Final
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1034
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1033
SEGMENT 040 Title IV Segments Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT560 WITHDRAW_DATE (CONT) Exit Action or Exit Action defined as a "withdrawal" on Screen
SEA. If found, the associated date was used. If not found, the
Tuition Override Date was used.
RT565 WEEKS_IN_TERM FOCUS='Weeks,In,Term' 3
RECORD COPY NAME='RT-ST-T4-WKS-IN-TERM'
Populated if a Title IV refund calculation was performed for the
student. Calculated as the number of days in the term divided
by 7.
RT570 PCT_TERM_ATTENDED FOCUS='Pct,Term,Attend' 5
RECORD COPY NAME='RT-ST-T4-PCT-TERM-ATT'
Populated if a Title IV refund calculation was performed for the
student. Percent of the term attended by the student. Calculated
as the number of weeks attended divided by the number of weeks
in the term.
RT575 CALC_DATE CLCDT FOCUS='Calc,Date' 8
RECORD COPY NAME='RT-ST-CALC-DT'
Populated if a Return of Title IV Funds calculation was performed for
the student. The date on which the calculation was performed.
*Change log: 09/14/00 RE: SCT tos SIIBMA01 (SIP206)
*
RT578 CALC_TIME CLCTM FOCUS='Calc,Time' 4
RECORD COPY NAME='RT-ST-CALC-TIME'
Populated if a Return of Title IV Funds calculation was performed for
the student. This is the time of day the worksheet was generated.
*Change log: 09/14/00 RE: SCT tos SIIBMA01 (SIP206)
*
RT580 WD_DATE_METH WDMTH FOCUS='WD,Meth' 1 21
RECORD COPY NAME='RT-ST-T4-WD-DATE-METHOD'
Populated if a Return of Title IV Funds calculation was performed for
the student. This method is the criteria used in determining if the
student is withdrawn from the term.
The values are listed in the sequence of review in processing.
*Change log: 09/14/00 RE: SCT tos SIIBMA01 (SIP206)
*
VALUES: W Withdrawal/Exit Date
T Tuition Calc Override
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1035
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1034
SEGMENT 040 Title IV Segments Student Term File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RT580 WD_DATE_METH (CONT)
S SPE latest drop date
RT598 FILLER 13
RT599 ST_MNTDT STMDT FOCUS='ST,Maint,Date' 8
RECORD COPY NAME='RT-ST-MAINT-DT'
DATE RUN 04/08/03 Auburn University REPORT PAGE 1036
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1035
SEGMENT 010 CIF Locator Segment Subtitles File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Data Elements RU000-RU399: RIFILE Subtitles Data
These data elements represent the official definition
of approved subtitles for courses offered by the university.
Elements RU001-RU099: CIF Locator Data
RU100-RU199: Subtitles
#RU005 CRS_ID SUBID FOCUS='Course ID' 8 CHG
The ID of the course with which the subtitles are associated
in the Course Inventory File (RIFILE). Each course ID is
derived from the following components:
Positions 1-4 Subject Area (A 035)
Positions 5-8 Course identifier
#RU020 SUBTITLE_CNTR FOCUS='Subtitle,Counter' 3
A system-maintained count of the number of subtitles for
the course.
RU099 RU_MNTDT FOCUS='RU Maint, Date' 8
Date Subtitles File (RUFILE) was last maintained. Format
is institution-defined.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1037
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1036
SEGMENT 020 Subtitles Subtitles File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RU100-RU199: Subtitles
Approved subtitles for individual study courses such as
Music Recital. Any course that has a predefined set of
course subtitles will have its section subtitle codes
restricted to those specified.
RU100 FOCUS='Delete,Flag' 1
A flag identifying subtitle records to be deleted.
VALUES: (BLANK) Do not delete the record.
D Delete the record.
RU105 SUBTITLE_CODE ISTLC FOCUS='Subtitle, Code' 2
RANGES: 01-99
The code used to identify the subtitle. Once subtitles are
established for a course, upon establishing a new course
section for a given term, maintain the subtitle code to the
code for the desired subtitle. The subtitle will then become
the course section title.
Example: Course Title is Music Performance
Subtitles are 01 Piano
02 Violin
03 Flute
04 Tuba
When establishing a new course section:
Section Subtitle Code Resulting Section
------- ------------- -----------------
01 None Music Performance
20 03 Flute
25 02 Violin
RU110 SUBTITLE_DESC ISUBT FOCUS='Subtitle Course' 32
The text of the approved subtitle for the course.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1038
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1037
SEGMENT 010 Transfer Root Segmen TRANSFER EQUIVALENTS
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#RV005 STU_ID FOCUS='Student,Number' 9
The ID of the student whose transfer data this is.
#RV010 CAREER FOCUS='Trf,Crer' 2
The code of the career receiving transfer credit.
#RV015 INSTITUTION FOCUS='Transfer,Inst' 7
The institution code of the school from which the
work is being transferred.
#RV035 FILLER 30
#RV096 INTR_CRED_CNTR FOCUS='Int,Cred,Ctr' 3
The number of External Transfer Credit Segments.
RV099 RV_MNTDT FOCUS='RV Maint, Date' 8
DATE RUN 04/08/03 Auburn University REPORT PAGE 1039
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1038
SEGMENT 030 Internal Transfer Cr TRANSFER EQUIVALENTS
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
The following data elements describe academic work
transferred from other institutions. This institution's
equivalent course ID is stored, not the ID from the
external institution.
RV305 INTR_CRS_ID FOCUS='Course ID' 8
This institution's equivalent course ID for this transfer work.
#RV309 OVERRIDE_ACTION REFER TO RX207 FOR VALID VALUES. 1
FOCUS='Trf,Action'
#RV320 CRS_EARNED_HRS FOCUS='Trf,Ehrs' 5
The credit hours granted for this transfer work.
#RV340 TERM_APPLIED REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,Appl'
The term used to find the appropriate internal course inventory
definition.
*Change log: 09/14/00 RE: SCT tos SIIBMA02 (SIP207)
*
#RV3Y0 TERM_APPLIED_YYT FOCUS='Term,Appl,YYT' 3
#RV350 TRANSFER_EQUIV_KEY FOCUS='Equiv,Key' 3
A field used to link the course ID used by the external
institution with the course ID used by this institution.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1040
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1039
SEGMENT 010 TRANSFER ROOT SEGMEN Transfer Credit File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#RX005 STU_ID TRFID FOCUS='Student,Number' 9
The student ID of the student to whom this transfer
credit belongs.
#RX010 CAREER TRFCA FOCUS='Trf,Crer' 2
The code of the career receiving transfer credit.
#RX015 INSTITUTION TRFSC FOCUS='Transfer,Inst' 7
The institution code of the school from which
the work is being transferred.
RX017 ABA_RESID_TRNSFR TRFRC FOCUS='Trf,ABA,Res' 3
ABA Residence Credit to be granted to the student
for transfer work done prior to matriculation
in the Law Center.
* Change Log: 11/21/97 RP: Not Selected for Use at AU
RX018 LAW_WRITING_TRNSFR TRFLW FOCUS='Trf,Lgl,Writ' 2
Legal Writing credit to be granted to the student
for transfer work done prior to matriculation
in the Law Center.
* Change Log: 11/21/97 RP: Not Selected for Use at AU
#RX020 TRANSFER_HRS TRFEH FOCUS='Trf,Tot,Ehrs' 5
Total Earned Hours transferred from this institution.
#RX025 TRANSFER_QHRS TRFQH FOCUS='Trf,Tot,Qhrs' 5
Total Quality Hours transferred from this institution.
#RX030 TRANSFER_QPTS TRFQP FOCUS='Trf,Tot,Qpts' 7
Total Quality Points transferred from this institution.
RX035 ARTICULATION_COLL REFER TO A 030 FOR VALID VALUES. 3
FOCUS='Artic,Coll'
The college under whose rules articulation was performed.
*Change log: 10/23/00 RE: SIIBMB24 (SIS024)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 1041
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1040
SEGMENT 010 TRANSFER ROOT SEGMEN Transfer Credit File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#RX036 STUDY_ABROAD FOCUS='Study,Abroad' 1
A flag indicating that the student has study-abroad transfer
credit. It is set by the system based on input on Screen 138.
VALUES: #Y STUDY ABROAD
RX037 RX_GRADE_RULE REFER TO RT312 FOR VALID VALUES. 2
FOCUS='RX,Grade,Rule'
The Grade Rule applicable to the transfer course work. This
field is set to the Grade Rule (AC741) in the Career Table (SCR)
entry for the Transfer Career (RX010).
RX040 IA_FILLER 17
RX070 USER_FILLER 19
#RX095 EXTR_CRED_CNTR FOCUS='Ext,Cred,Ctr' 3
The number of External Transfer Credit Segments.
RX099 RX_MNTDT FOCUS='RX Maint, Date' 8
The date this transfer record was last updated. Format is
institution-defined.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1042
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1041
SEGMENT 020 Transfer Credit Transfer Credit File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RX201-RX299: Transfer Credit from Other Institution
The following data elements describe academic work
transferred from other institutions.
RX201 CONTROL_FLAG TRCTL FOCUS='Trf,Ctl,Flg' 1
VALUES: D Delete transfer entry
#1 Transfer credit begin date less than equivalent
course effective date
#2 Transfer grade less than minimum required for
acceptance
#3 Transfer grade less than minimum required for
college level acceptance
RX202 ACCEPT_FLAG TRACC FOCUS='Trf,Accept,Flag' 1
Flag indicating the acceptability of the transfer work for credit
to this career. Only "accepted" courses will be printed on the
student transcript.
This field is system-maintained based on predefined system and
Course Equivalency Table rules, but may be overridden by the
user if so authorized. The presence of a user-maintained value
precludes system re-evaluation of this credit's acceptability.
VALUES: (BLANK) Forces system re-evaluation of acceptance
#Y Accepted (system controlled)
#N Not Accepted (system controlled)
A Accept (user override)
R Reject (user override)
RX205 EXTR_COURSE TRFCO FOCUS='Transfer,Course' 11
Course identifier of the external course or other transfer
activity for which transfer credit is sought. If summary
transfer work is posted, an appropriate summary identifier
should be used. This identifier will be printed on the
student transcript for the transfer activity.
RX207 RX_EX_ACTION FOCUS='Ovrd,Action' 1
The type of override action which was taken in the evaluation
of this external course for articulation of internal
equivalencies. The override action is only applicable for
accepted courses. This code is posted to the record whenever
the user overrides system evaluation results.
Once an override action is entered, the system never includes
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1043
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1042
SEGMENT 020 Transfer Credit Transfer Credit File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RX207 RX_EX_ACTION (CONT) this course in any subsequent evaluations. This condition may
be reversed by spacing out the override code; the external
course is then resubmitted for system evaluation of internal
equivalencies.
*Change log: 09/14/00 RE: SCT tos SIIBMA02 (SIP207)
* 04/12/01 PB: SCT TOS SIIBMB61 (SIS061)
*
VALUES: (BLANK) System evaluation applicable
E User evaluation as "E"quivalent course
G User evaluation as "G"eneral Credit
S User evaluation as "S"emi-equivalent course
#N Not Acceptable
#F Evaluation "F"rozen by system
U Action used to "U"nfreeze all participants of
a group. Resulting ACTION is Blank.
RX209 EXT_CRS_ACT_TYPE FOCUS='Trf,Act,Type' 1 20
The type of activity reflected by the external course
identifier (a course, advanced-standing exam or other
transfer activity) for which academic credit is granted.
This element is intended for use by ON COURSE in
the audit analysis to classify transfer credit by
categories significant for qualifying work for specific
course requirements.
* Change Log: 11/21/97 RP: "J" Added
* 05/13/98 RP: "X" Added
VALUES: A Advanced Placement
B Credit by Exam
C Course Work
O Correspondence
E Extension
I International
J International Baccalaureate
M Military Experience
T Teaching Experience
W Work Experience
X External Non-Credit Courses
RX210 AWARD_UNIT_TYPE FOCUS='Awd,Unit,Type' 1 40
The award unit type of the external course transfer hours. The
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1044
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1043
SEGMENT 020 Transfer Credit Transfer Credit File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RX210 AWARD_UNIT_TYPE (CONT) value for this field is assumed to be the same award unit type
as that of the student career unless otherwise indicated.
If the award unit type of the external course and the student
career are different, the external course transfer hours will
be converted to the award unit type of the student career before
posting to the external course earned hours awarded field.
The number to the right of the translation defines the
conversion factor for transforming credit entered with the
specified unit type into hours in the host institution.
* Change Log: 11/21/97 RP: blank value changed from Semester
to Quarter
* 05/13/98 RP: Blank Value Made Default
* 09/25/98 PB: Req #6016 - Add 'U' value
* 04/03/00 RP: Semester Transition
DEFAULT: (BLANK) Semester Hours 1.000
VALUES: (BLANK) Semester Hours 1.000
Q Quarter Credit Hours 0.667
S Semester Credit Hours 1.000
U Unit Credits 4.000
RX212 EXT_CRS_TITLE FOCUS='Trf Course Title' 24
Title for the external course as it appears in the transfer
institution's catalog. It is derived by the system from the
Course Equivalency Table (CET) if the external course is
defined in that table. It may be overridden by the user if
desired. If no CET definition exists, the title MUST be
entered by the user. If summary work is posted, an appropriate
summary title should be indicated. This title is printed on
the student transcript for the transfer activity description.
RX225 BEGIN_YR_MO FOCUS='Trf,Begin' 6
Month/year that this transfer work began at the transfer
institution. This date is used in the evaluation process to
determine if the Course Equivalency Table entry is effective
for this period. Enter date in the format MMYY or MMYYYY.
RX230 END_YR_MO FOCUS='Trf,End' 6
Month/year that this transfer work ended at the transfer
institution. Enter date in the format MMYY or MMYYYY.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1045
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1044
SEGMENT 020 Transfer Credit Transfer Credit File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RX232 CRS_TRANSFER_HRS FOCUS='Trf,Hrs' 5
Total number of hours attempted at the transfer institution
for this course or activity. Hours should be stated
as they appear on the transfer institution's transcript.
If the award unit type is different from that of the student
career to which this work is posted, the award unit type of
the transfer work must be recorded in the appropriate field.
RX234 CRS_EARNED_HRS FOCUS='Trf,Ehrs' 5
Earned hours awarded for the transfer work represented through
this external course. These hours are included in the
computation of career statistics for total earned hours.
This value is system-maintained based on the evaluation of
external course against the Course Equivalency Table. If the
course is acceptable for credit, all hours reflected in the
external course transfer hours field are awarded (subsequent to
award unit conversion, if necessary).
RX236 RX_CRS_QHRS FOCUS='Trf,Qhrs' 5
The total number of quality hours assigned to this external
course and applicable toward computation of the transfer
institution's GPA and Higher Education GPA for the student's
career. This field is system-computed based on transfer hours
and grade. The computed value may be overridden if necessary.
If manually set, the hours should be stated based on the same
award unit type as that defined for the student career.
RX238 RX_CRS_QPTS FOCUS='Trf,Qpts' 7
The total number of quality points assigned to this external
course and applicable toward computation of the transfer
institution's GPA and Higher Education GPA for the student's
career. This field is system-computed based on quality hours
and grade. It may be overridden, if necessary.
RX240 RX_TERM_APPLIED REFER TO A 020 FOR VALID VALUES. 5 C
FOCUS='Term,Applied'
The term in which the student's transfer work is to be applied.
If the student is not active in the term specified, the credit is
applied to the next active term in the student's career. If no
active term can be used, the credit remains unapplied.
This is the term under which the transfer credit will appear on
student's transcript.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1046
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1045
SEGMENT 020 Transfer Credit Transfer Credit File
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
RX240 RX_TERM_APPLIED (CONT) *Change log: 09/14/00 RE: SCT tos SIIBMA02 (SIP207)
*
RX2Y0 RX_TERM_APPLIED_YYT FOCUS='Term,Applied,YYT' 3
RX245 GRADE FOCUS='Trf,Grade' 3
Grade for transfer course. It is valid only if the transfer work
is defined for a specific course, rather than for unspecified
general electives or as a summary for a subject area. The
grade will not be used in calculating academic statistics but
may be used for display/printing purposes.
#RX247 EXTR_COLLEGE_CODE FOCUS='Trf,Coll' 1
The college whose Course Equivalency Table definition was used
to articulate the internal equivalents for this transfer activity.
RX248 FILLER 1
#RX250 RX_TRAN_EQUIV_KEY FOCUS='Trf,Equiv,Key' 3
DATE RUN 04/08/03 Auburn University REPORT PAGE 1047
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1046
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATA ELEMENTS DESCRIPTION
SA000-SA02Z Student Aid Physical Root Segment
SA030-SA07Z Student Aid Logical Root Segment
SA080-SA0KZ Packaging Segment
SA0L0-SA0WZ Institutional Budget Segment
SA0X0-SA1AZ Family Resource Segment
SA1BA-SA1VX Family Resource Segment - 2
SA1W0-SA2BX Computed Data Segment
SA2BZ-SA2PZ Pell Grant Segment
SA2Q0-SA39X Pell Grant Segment - 2
SA3A0-SA3MX IRS Segment
SA3N0-SA4KX User Filler Segment
SA4KY-SA4ZZ NSLDS Segment
SA500-SA69Z NSLDS Segment 2 ('99 and above)
SPECIAL PROCESSING NOTE: DUE TO FOCUS RESTRICTIONS, ANY NEW
PHYSICAL SEGMENTS THAT ARE ADDED TO THE SAFILE MUST HAVE A
RECTYPE THAT ENDS IN ZERO.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1048
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1047
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATE RUN 04/08/03 Auburn University REPORT PAGE 1049
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1048
SEGMENT 000 STUDENT AID PHYSICAL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA000 AWD_YR FOCUS='Award,Year' 4 C
RECORD COPY NAME='SA-AWD-YR'
Student Aid File Award Year. The second calendar year defining
the academic year. For example: The 1991-92 academic year is
the 1992 award year.
RANGES: 1975-2099
#SAY00 AWD_YR_YY FOCUS='Year' 2
RECORD COPY NAME='SA-AWD-YY'
Student Aid File Award Year. The last 2 digits of the
second calendar year defining the academic year.
For example: The 1991-92 academic year is award year 92.
#SA001 STU_ID FOCUS='Student,Number' 9
RECORD COPY NAME='SA-SID'
The number used to uniquely identify the student throughout the
system. Generally, this is the student's social security number.
*Change Log: 10/14/02 RE sct tos siibmd09
*
RANGES: 000000001-999999999
#SA002 RECTYPE FOCUS='RECTYPE' 3
RECORD COPY NAME='SA-RECORD-TYPE'
The three-digit number that identifies the record type.
#SA003 SA_SEQ_NUM RECORD COPY NAME='SA-SEQ-NUM' 2
Reserved for future use.
#SA004 PHYS_RT_CNTR FOCUS='Root,Phys,Ctr' 3
RECORD COPY NAME='SA-RT-PHYS-CTR'
On the Root segment, indicates the number of logical Root segments
that exist.
#SA005 PHYS_PK_CNTR FOCUS='Pkg,Phys,Ctr' 3
RECORD COPY NAME='SA-PK-PHYS-CTR'
On the Root segment, indicates the number of logical Packaging
segments that exist.
#SA006 PHYS_BG_CNTR FOCUS='Bdgt,Phys,Ctr' 3
RECORD COPY NAME='SA-BG-PHYS-CTR'
On the Root segment, indicates the number of logical Budget segments
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1050
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1049
SEGMENT 000 STUDENT AID PHYSICAL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA006 PHYS_BG_CNTR (CONT) that exist.
#SA007 PHYS_FR_CNTR FOCUS='FR,Phys,Ctr' 3
RECORD COPY NAME='SA-FR-PHYS-CTR'
On the Family Resource segment, indicates the number of logical Family
Resource segments that exist.
#SA008 PHYS_CD_CNTR FOCUS='CD,Phys,Ctr' 3
RECORD COPY NAME='SA-CD-PHYS-CTR'
On the Computed Data segment, indicates the number of logical
Computed Data segments that exist.
#SA009 PHYS_PL_CNTR FOCUS='PL,Phys,Ctr' 3
RECORD COPY NAME='SA-PL-PHYS-CTR'
On the Pell segment, indicates the number of logical Pell segments
that exist.
#SA010 PHYS_IR_CNTR FOCUS='IR,Phys,Ctr' 3
RECORD COPY NAME='SA-IR-PHYS-CTR'
On the IRS segment, indicates the number of logical IRS segments
that exist.
#SA011 PHYS_UF_CNTR FOCUS='UF,Phys,Ctr' 3
RECORD COPY NAME='SA-UF-PHYS-CTR'
On the User Filler segment, indicates the number of logical User
Filler segments that exist.
#SA012 PHYS_NE_CNTR FOCUS='NE,Phys,Ctr' 3
RECORD COPY NAME='SA-NE-PHYS-CTR'
On the NSLDS EDE segment, indicates the number of logical NSLDS EDE
segments that exist.
#SA013 PHYS_NS2_CNTR FOCUS='NSLDS,Seg2,Ctr' 3
RECORD COPY NAME='SA-NEW-1-PHYS-CTR'
#SA014 NEW_SEG_2_CNTR FOCUS='New,Seg 2,Ctr' 3
RECORD COPY NAME='SA-NEW-2-PHYS-CTR'
#SA015 NEW_SEG_3_CNTR FOCUS='New,Seg 3,Ctr' 3
RECORD COPY NAME='SA-NEW-3-PHYS-CTR'
#SA016 NEW_SEG_4_CNTR FOCUS='New,Seg 4,Ctr' 3
RECORD COPY NAME='SA-NEW-4-PHYS-CTR'
DATE RUN 04/08/03 Auburn University REPORT PAGE 1051
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1050
SEGMENT 000 STUDENT AID PHYSICAL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA017 NEW_SEG_5_CNTR FOCUS='New,Seg 5,Ctr' 3
RECORD COPY NAME='SA-NEW-5-PHYS-CTR'
#SA018 NEW_SEG_6_CNTR FOCUS='New,Seg 6,Ctr' 3
RECORD COPY NAME='SA-NEW-6-PHYS-CTR'
#SA019 NEW_SEG_7_CNTR FOCUS='New,Seg 7,Ctr' 3
RECORD COPY NAME='SA-NEW-7-PHYS-CTR'
#SA020 NEW_SEG_8_CNTR FOCUS='New,Seg 8,Ctr' 3
RECORD COPY NAME='SA-NEW-8-PHYS-CTR'
#SA021 NEW_SEG_9_CNTR FOCUS='New,Seg 9,Ctr' 3
RECORD COPY NAME='SA-NEW-9-PHYS-CTR'
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA022 - SA02Z **
** Number of bytes reserved: 12 **
** First start position: 55 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1052
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1051
SEGMENT 001 STUDENT AID LOGICAL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA030 SA_FAM_ADMIN_GRP AID FOCUS='FAM,Admin,Group' 1 24
RECORD COPY NAME='SA-FAG'
A code used to define groups for the purposes of financial aid
administration. The value is initially obtained from the Approved
Academic Programs Table at the time of the creation of an aid
application, using the student's applied for or existing Academic
Program.
If there is no academic data found in SIS, this value is populated
from the default in the FAM Administrative Group Table (Screen SAG).
*Change Log: 04/18/98 RP: Change description of "A",
* delete B, C, D, E, F
VALUES: (BLANK) Unspecified
A Main Campus
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SA031 - SA03K **
** Number of bytes available: 20 **
** First start position: 02 **
** **
******************************************************************
#SA03L PKG_CNTR FOCUS='Pkg,Seg,Ctr' 3
RECORD COPY NAME='SA-PK-CTR'
Number of Packaging Segments.
RANGES: 000-002
#SA03M BDGT_CNTR FOCUS='Bugt,Seg,Ctr' 3
RECORD COPY NAME='SA-BG-CTR'
Number of Institutional Budget Segments.
RANGES: 000-002
#SA03N FMLY_RESOUR_CNTR FOCUS='Rsrc,Pgk,Ctr' 3
RECORD COPY NAME='SA-FR-CTR'
Number of Family Resource Segments.
RANGES: 000-001
DATE RUN 04/08/03 Auburn University REPORT PAGE 1053
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1052
SEGMENT 001 STUDENT AID LOGICAL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA03O COMPUTED_SEG_CNTR FOCUS='Comp,Seg,Ctr' 3
RECORD COPY NAME='SA-CD-CTR'
Number of Computed Data Segments.
RANGES: 000-001
#SA03P PELL_CNTR FOCUS='PELL,Seg,Ctr' 3
RECORD COPY NAME='SA-PL-CTR'
Number of Pell Segments.
RANGES: 000-001
#SA03Q IRS_CNTR FOCUS='IRS,Seg,Ctr' 3
RECORD COPY NAME='SA-IR-CTR'
Number of IRS Segments.
RANGES: 000-001
#SA03R UF_CNTR FOCUS='UF,Seg,Ctr' 3
RECORD COPY NAME='SA-UF-CTR'
Number of User Filler Segments.
RANGES: 000-001
#SA03S NE_CNTR FOCUS='NE,Seg,Ctr' 3
RECORD COPY NAME='SA-NE-CTR'
Number of NSLDS EDE Segments.
RANGES: 000-001
#SA03T NS2_CNTR FOCUS='NS2,Seg,Ctr' 3
RECORD COPY NAME='SA-NS2-CTR'
Number of NSLDS EDE #2 Segments.
RANGES: 000-001
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA03U - SA07Z **
** NUMBER OF BYTES RESERVED: 61 **
** FIRST START POSITION: 40 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1054
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1053
SEGMENT 002 PACKAGING STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA080 AWD_PER REFER TO AC13D FOR VALID VALUES. 5 C
FOCUS='Pkg,Awrd'
RECORD COPY NAME='SA-PK-AWPD'
The award period for which application and packaging
control apply.
#SAY01 AWD_PERIOD FOCUS='Pkg,Awpd' 3
RECORD COPY NAME='SA-PK-PERIOD'
The award period for which application and packaging control data
apply.
SA081 MAJOR REFER TO A 044 FOR VALID VALUES. 4 50
FOCUS='Antic,Major'
RECORD COPY NAME='SA-PK-MAJOR'
Anticipated major, entered from institutional application.
SA082 CLASS_LEVEL REFER TO A 040 FOR VALID VALUES. 3 25
FOCUS='Antic,Class'
RECORD COPY NAME='SA-PK-CLASS'
Anticipated class, entered from institutional application.
This field is used in the Loan Limit Calculation which determines
whether a student has met the annual or lifetime maximum for a
particular type of federal loan.
SA083 COLLEGE REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Antic,Coll'
RECORD COPY NAME'SA-PK-COLL'
Anticipated college, entered from institutional application.
SA084 ANTIC_TERM_HOURS_1 FOCUS='Antic Hrs,1st Term' 6
RECORD COPY NAME='SA-PK-HRS-1'
First term anticipated hours, entered from institutional application.
RANGES: 000000-004000
SA085 ANTIC_TERM_HOURS_2 FOCUS='Antic Hrs,2nd Term' 6
RECORD COPY NAME='SA-PK-HRS-2'
Second term anticipated hours, entered from institutional application.
RANGES: 000000-004000
SA086 ANTIC_TERM_HOURS_3 FOCUS='Antic Hrs,3rd Term' 6
RECORD COPY NAME='SA-PK-HRS-3'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1055
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1054
SEGMENT 002 PACKAGING STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA086 ANTIC_TERM_HOURS_3 (CONT) Third term anticipated hours, entered from institutional application.
RANGES: 000000-004000
SA087 ANTIC_TERM_HOURS_4 FOCUS='Antic Hrs,4th Term' 6
RECORD COPY NAME='SA-PK-HRS-4'
Fourth term anticipated hours, entered from institutional application.
RANGES: 000000-004000
SA088 ANTIC_TERM_HOURS_5 FOCUS='Antic Hrs,5th Term' 6
RECORD COPY NAME='SA-PK-HRS-5'
Fifth term anticipated hours, entered from institutional application.
RANGES: 000000-004000
SA089 ANTIC_TERM_HOURS_6 FOCUS='Antic Hrs,6th Term' 6
RECORD COPY NAME='SA-PK-HRS-6'
Sixth term anticipated hours, entered from institutional application.
RANGES: 000000-004000
SA08A PK_ENRL_STAT FOCUS='Antic,Time,Status' 1
RECORD COPY NAME='SA-PK-TIME-STAT'
Anticipated enrollment status from institutional application.
DEFAULT: 1
VALUES: (BLANK) Not known
1 Full-time
2 3/4 time
3 1/2 time
4 Less than 1/2 time
SA08B SPOUSE_ENRL_STAT FOCUS='Antic,Spouse,Enrl' 1
RECORD COPY NAME='SA-PK-SPOU-ENR'
Spouse's anticipated enrollment from institutional application.
VALUES: (BLANK) Not known, or student is single.
Y Spouse is enrolled.
N Spouse is not enrolled.
SA08C ANTIC_HOUS FOCUS='Antic, Hsg' 1
RECORD COPY NAME='SA-PK-RSDNCY'
The student's expected housing status.
VALUES: (BLANK) No response
1 On campus
2 Off campus
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1056
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1055
SEGMENT 002 PACKAGING STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA08C ANTIC_HOUS (CONT)
3 With Parent(s)
SA08D PK_ZIP FOCUS='Antic, Zip' 9
RECORD COPY NAME='SA-PK-ZIP'
Student's anticipated Zip Code from institutional application.
SA08E SPOUSE_AID FOCUS='Sps,Appl,Aid' 1
RECORD COPY NAME='SA-PK-SPOUSE'
A value indicating whether the student's spouse is applying for aid,
entered from the institutional application.
VALUES: (BLANK) Not known, or student is single.
Y Spouse is applying for aid.
N Spouse is not applying for aid.
#SA08F TRKING_CMPLT FOCUS='Trkg,Comp' 1
RECORD COPY NAME='SA-PK-TRK-COMPLETE'
A value indicating whether document tracking is now complete for
this student. This field is maintained through on-line and batch
maintenance whenever a tracking segment is updated.
DEFAULT: Y
VALUES: N No, tracking is not complete.
Y Yes, tracking is complete at this time.
SA08G OPT_1 FOCUS='Pkg,Opt 1' 2
RECORD COPY NAME='SA-PK-OPT-1'
User-defined element.
SA08H OPT_2 FOCUS='Pkg,Opt 2' 2
RECORD COPY NAME='SA-PK-OPT-2'
User-defined element.
SA08I OPT_3 FOCUS='Pkg,Opt 3' 2
RECORD COPY NAME='SA-PK-OPT-3'
User-defined element.
SA08J OPT_4 FOCUS='Pkg,Opt 4' 2
RECORD COPY NAME='SA-PK-OPT-4'
User-defined element.
SA08K OPT_5 FOCUS='Pkg,Opt 5' 2
RECORD COPY NAME='SA-PK-OPT-5'
User-defined element.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1057
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1056
SEGMENT 002 PACKAGING STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA08L OPT_6 FOCUS='Pkg,Opt 6' 2
RECORD COPY NAME='SA-PK-OPT-6'
User-defined element.
SA08M PKG_FORMULA FOCUS='Pkg,Form,Num' 2
RECORD COPY NAME='SA-PK-PACK-FORM'
Number of formula under which the student was packaged by PARS. An
entry in this field prior to packaging by PARS will cause the student
to be packaged by the specified formula, whether or not the student
meets all the criteria of that formula.
VALUES: (BLANK) Student not packaged through PARS
RANGES: 00-25
SA08N PKG_STAT FOCUS='Pkg,Stat' 1
RECORD COPY NAME='SA-PK-PACK-STAT'
Status code generated by PARS. This code must be updated by the
operator if the student is manually packaged. It is used in the PARS
Input Conversion Program (SBA453) to select for the PARS Student
Master File, and in the Financial Aid Notification Letter Program
(SBA520) to select students to receive award letters.
VALUES: (BLANK) Not yet packaged
0 Not selected due to skip/sample procedures
1 Not selected due to global selection criteria
2 Not selected by any formula
3 Not processed - bad or missing information
4 Applicant not needy - no awards from PARS; denial
letters may be produced
5 Processed as per specs (+/- $50)
6 Below desired total - insufficient funds
7 No need (or over need) award (by over $50)
8 Eligible for over eight awards
9 Manually packaged
SA08O PK_RAP_CODE FOCUS='RAP,Code' 1 46
RECORD COPY NAME='SA-PK-RAP-CODE'
Satisfactory Academic Progress code. Values with an asterisk (*) are
used by the system.
VALUES: (BLANK) Not known.
1 Award aid, academic progress is OK.
2 Award aid, advise academic counseling.
3 Award aid only on conditions.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1058
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1057
SEGMENT 002 PACKAGING STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA08O PK_RAP_CODE (CONT)
4 * Deny aid, academic progress is unacceptable.
SA08P RAP_DT FOCUS='RAP,Date' 8
RECORD COPY NAME='SA-PK-RAP-DT'
Date SAP Code was maintained.
#SA08Q PKG_DT FOCUS='Packaging, Change, Date' 8
RECORD COPY NAME='SA-PK-PACK-DT'
Date award was entered or adjusted either via batch processing or
on-line.
#SA08R AWD_AMT FOCUS='Total Aid, Package' 7
RECORD COPY NAME='SA-PK-AWD-AMT'
Total awards for this student including all offered and accepted aid.
Format: $$$$$cc
#SA08S MEET_NEED_AMT FOCUS='Meet,Need,Amount' 7
RECORD COPY NAME='SA-PK-MNEED-AMT'
The portion of the total package awarded from funds with the Meet Need
flag set to Y.
Format: $$$$$cc
#SA08T CAMP_AMT FOCUS='Campus-Based,Amount' 7
RECORD COPY NAME='SA-PK-CAMPUS-AMT'
Total of all aid offered to date from campus-based funds.
(BC355 = C, I, N, W, or O). Not used at this time.
Format: $$$$$cc
#SA08U PK_GSL_OFFSET FOCUS='GSL Offset, Amount' 7
RECORD COPY NAME='SA-PK-GSL-OFF-AMT'
The portion of the total package awarded from funds with the Loan
Offset flag set to A or G.
Format is $$$$$cc.
#SA08V GSL_COND_AMT FOCUS='GSL Cond, Amount' 7
RECORD COPY NAME='SA-PK-GSL-CON-AMT'
The portion of the total package awarded from funds with the Loan
Offset flag set to C.
Format is $$$$$cc.
#SA08W FAN_LTR_DT FOCUS='Last FAN,Date' 8
RECORD COPY NAME='SA-PK-FAN-LTR-DT'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1059
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1058
SEGMENT 002 PACKAGING STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA08W FAN_LTR_DT (CONT) Most recent date a Financial Aid Notification letter was produced. It
is maintained by SBA520.
#SA08X NUM_FAN_LTR FOCUS='FAN,Ltr,Num' 3
RECORD COPY NAME='SA-PK-NUM-FAN'
Total number of Financial Aid Notification letters produced for this
student. It is maintained by SBA520.
SA08Y BR_HOLD_IND FOCUS='BR Hold,Ind' 1
RECORD COPY NAME='SA-PK-BRS-HOLD-IND'
A value indicating whether aid for the student may be passed to
Billing/Receivables for future disbursement. Any aid that has
previously been credited to the student's account will remain.
VALUES: (BLANK) Pass aid to Billing/Receivables as appropriate.
H Hold aid from passing to Billing/Receivables.
SA08Z MSG_1 REFER TO AC210 FOR VALID VALUES. 3
FOCUS='Gen,Msg 1'
RECORD COPY NAME='SA-PK-MSG-1'
Three-character code identifying the general message to appear on the
Financial Aid Notification letter. Each message may be unique for
each student or assigned by group using a report writer to create
transactions for feeding to the Batch Maintenance Program (ABD015).
It is entered via the Packaging Screen (325).
SA090 MSG_2 REFER TO SA08Z FOR VALID VALUES. 3
FOCUS='Gen,Msg 2'
RECORD COPY NAME='SA-PK-MSG-2'
SA091 PK_MSG_3 REFER TO SA08Z FOR VALID VALUES. 3
FOCUS='Gen,Msg 3'
RECORD COPY NAME='SA-PK-MSG-3'
SA092 PK_MSG_4 REFER TO SA08Z FOR VALID VALUES. 3
FOCUS='Gen,Msg 4'
RECORD COPY NAME='SA-PK-MSG-4'
SA093 PK_MSG_5 REFER TO SA08Z FOR VALID VALUES. 3
FOCUS='Gen,Msg 5'
RECORD COPY NAME='SA-PK-MSG-5'
SA094 PK_MSG_6 REFER TO SA08Z FOR VALID VALUES. 3
FOCUS='Gen,Msg 6'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1060
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1059
SEGMENT 002 PACKAGING STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA094 PK_MSG_6 (CONT) RECORD COPY NAME='SA-PK-MSG-6'
SA095 PK_MSG_7 REFER TO SA08Z FOR VALID VALUES. 3
FOCUS='Gen,Msg 7'
RECORD COPY NAME='SA-PK-MSG-7'
SA096 PK_MSG_8 REFER TO SA08Z FOR VALID VALUES. 3
FOCUS='Gen,Msg 8'
RECORD COPY NAME='SA-PK-MSG-8'
SA097 PK_MSG_9 REFER TO SA08Z FOR VALID VALUES. 3
FOCUS='Gen,Msg 9'
RECORD COPY NAME='SA-PK-MSG-9'
SA098 MSG_10 REFER TO SA08Z FOR VALID VALUES. 3
FOCUS='Gen,MSg 10'
RECORD COPY NAME='SA-PK-MSG-10'
SA099 FAN_LTR_IND FOCUS='FAN,Prnt,Ind' 1
RECORD COPY NAME='SA-PK-FAN-MAIL-IND'
A value indicating whether a Financial Aid Notification letter will
print during the next SBA520 run.
DEFAULT: Y
VALUES: Y Print letter.
N Do not print letter in general letter run; do prin
letter if individually requested.
H Do not print letter under any circumstances.
#SA09A HOLD_FAN_LTR_DT FOCUS='FAN Hold, Date' 8
RECORD COPY NAME='SA-PK-HOLD-FAN-DT'
Date the Award Letter Indicator was set to H.
#SA09B CWS_AUTH_DT FOCUS='CWS Auth, Date' 8
RECORD COPY NAME='SA-PK-CWS-AUTH-DT'
Most recent date a Work-Study Authorization Card was produced. It is
maintained by SBA580.
SA09C AID_PREF FOCUS='Aid,Pref' 1 45
RECORD COPY NAME='SA-PK-AID-PREF'
Type of aid preferred by the student. It is usually entered from the
institutional application.
VALUES: (BLANK) Not known
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1061
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1060
SEGMENT 002 PACKAGING STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA09C AID_PREF (CONT)
1 Will accept loan only
2 Will accept work only
3 Will accept both, prefers loan
4 Will accept both, prefers work
5 Will accept grant only
J Prefers work, but will accept best offer by $100
L Prefers loan, but will accept best offer by $100
#SA09D PROM_NOTE_DT FOCUS='Prom Note, Date' 8
RECORD COPY NAME='SA-PK-PROM-NOTE-DT'
Most recent date a promissory note was produced. It is maintained by
SBA510.
SA09E CNSLR_ID FOCUS='Cnslr' 3
RECORD COPY NAME='SA-PK-COUNSELOR-ID'
Initials of counselor responsible for this student for this award
period. Appears on reports and determines the signature and title
to be printed on Financial Aid Notification (FAN) letters (SBA520)
and Missing Information Letters (MIL) (SBA500). A default name and
title should always be entered with a value of blank for those
students with no counselor ID.
SA09F MISC_AUDIT FOCUS='Misc,Audit' 1
RECORD COPY NAME='SA-PK-AUDIT-RES'
A value indicating whether the student has passed a user defined
audit (i.e., all consistency conditions were met, or a manual
review or waiver has been done).
This was previously the Resource Audit.
VALUES: (BLANK) Student has not yet been audited.
Y Student has passed the audit.
N Student did not pass the audit.
W Audit has been manually waived.
SA09G SAR_AUDIT FOCUS='SAR,Audit' 1
RECORD COPY NAME='SA-PK-AUDIT-SAR'
A value indicating whether the student has passed the SAR Audit
(i.e., all consistency conditions were met, or a manual review or
waiver has been done).
VALUES: (BLANK) Student has not yet been verified.
Y Student has passed SAR verification.
N Student did not pass SAR verification.
W Verification requirement waived.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1062
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1061
SEGMENT 002 PACKAGING STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA09H AWD_AUDIT FOCUS='Award,Audit' 1
RECORD COPY NAME='SA-PK-AUD-AWD-CODE'
A value indicating whether the student has passed all award audits
(i.e. award package is consistent with need and student has enrolled
for the number of hours originally anticipated).
VALUES: (BLANK) Student has not yet been award audited.
Y Student passed award audit.
N Student did not pass award audit.
W Audit has been manually waived.
#SA09I PK_LAST_MIL_DT FOCUS='Last MIL, Date' 8
RECORD COPY NAME='SA-PK-LAST-MIL-DT'
Most recent date a Missing Information Letter was produced. It is
maintained by SBA500.
#SA09J NUM_MIL FOCUS='MIL,Num' 3
RECORD COPY NAME='SA-PK-NUM-MIL'
Total number of Missing Information Letters produced for this student.
It is maintained by SBA500.
#SA09K EST_NON_TITLE4_AID FOCUS='Estimated,Non-Title IV, Aid' 5
RECORD COPY NAME='SA-PK-EST-NON-TITLE4'
The amount of non-Title IV aid received by the student to be counted
for Title IV Need 1 and 2. It is system-maintained.
#SA09L TOTAL_TITLE_IV_AID FOCUS='Total,Title IV,Aid' 7
RECORD COPY NAME='SA-PK-TOTAL-TITLE4'
The portion of the total package awarded from funds with the Title
IV flag set to Y. Format is $$$$$cc.
#SA09M TOTAL_UNSUB_AMT FOCUS='Total,Unsubsidized,Amount' 7
RECORD COPY NAME='SA-PK-TOTAL-UNSUB'
The portion of the total package awarded from funds with the Loan
Offset flag set to U. Format is $$$$$cc.
SA09N ABIL_BEN FOCUS='Abil,Ben' 1
RECORD COPY NAME='SA-PK-ABIL-TO-BEN'
A value indicating whether the student meets Ability to Benefit
requirements.
VALUES: (BLANK) Undetermined.
D High school diploma received.
F Ability to benefit test failed.
G GED received.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1063
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1062
SEGMENT 002 PACKAGING STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA09N ABIL_BEN (CONT)
P Ability to benefit test passed.
SA09O FWS_COMMU_SERV FOCUS='FWS,Commu,Serv' 1
RECORD COPY NAME='SA-PK-FWS-COMMU-SERV'
A value indicating the type of Federal Work-Study (FWS)job in which the
student is employed.
DEFAULT: (BLANK) Not reviewed, or not employed in
a qualifying job
VALUES: C Community Service
N Not employed in a qualifying job
T Tutor
SA09P MDYR_TRN_FLG FOCUS='Midyr,Transfer Flg' 1
RECORD COPY NAME='SA-PK-MIDYR-TRANSFR-FLG'
Set to P by the OAR Cycle (SBA404) if there is Pell data or
if FFEL/Direct Loan begin and end dates on the NSLDS portion
of the incoming EDE ISIR indicate that the student may be a
mid-year transfer. If your review of the student's financial
aid transcript information confirms this, update this field
to Y and update transcript tracking on Screen 305 as needed.
VALUES: (BLANK) No, the student is not a mid-year transfer.
P Student is potentially a mid-year transfer.
Y Yes, the student is a mid-year transfer.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA09Q - SA09Z **
** Number of bytes reserved: 08 **
** First start position: 196 **
** **
******************************************************************
******************************************************************
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1064
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1063
SEGMENT 002 PACKAGING STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA09P MDYR_TRN_FLG (CONT) ** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SA0A0 - SA0AZ **
** Number of bytes available: 37 **
** First start position: 204 **
** **
******************************************************************
#SA0B0 SA_MNTDT FOCUS='SA Maint, Date' 8
RECORD COPY NAME='SA-PK-MAINT-DT'
Date of last maintenance of the Packaging Segment. It is
system-maintained.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA0B1 - SA0KZ **
** Number of bytes reserved: 55 **
** First start position: 246 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1065
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1064
SEGMENT 003 INSTITUTIONAL BUDGET STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA0L0 AWD_PER_BGT REFER TO AC13D FOR VALID VALUES. 5 C
FOCUS='Awpd,Budgt'
RECORD COPY NAME='SA-BG-AWPD'
Award period for which the budget was calculated.
#SAY02 AWD_PER_YY FOCUS='Awpd,Bdgt' 3
RECORD COPY NAME='SA-BG-PERIOD'
Award period for which the budget was calculated.
SA0L1 BDGT_CD FOCUS='Bdgt,Code' 2
RECORD COPY NAME='SA-BG-BDGT-CODE'
The standard budget type for the original calculation.
#SA0L2 NEED_AMT FOCUS='Selected, Need' 5
RECORD COPY NAME='SA-BG-NEED'
Difference between student's Total Family Contribution and cost of
education. For years > 88, it is based on Selected Need (SA0MX) from
the Budget Screen.
SA0L3 N1_TUIT_FEES FOCUS='Tuition,Fees 1' 5
RECORD COPY NAME='SA-BG-N1-FEES'
Original tuition & fees calculation for Need1 entered through 75A and
updated by 75B batch transactions.
SA0L4 N1_ROOM_BOARD FOCUS='Room and,Board 1' 5
RECORD COPY NAME='SA-BG-N1-RMBD'
Original room & board calculation for Need1 entered through 75A and
updated by 75B batch transactions.
SA0L5 N1_BOOKS FOCUS='Books and,Supplies 1' 5
RECORD COPY NAME='SA-BG-N1-BOOKS'
Original books & supplies calculation for Need1 entered through 75A
and updated by 75B batch transactions.
SA0L6 N1_TRNSPT FOCUS='Transpt 1' 5
RECORD COPY NAME='SA-BG-N1-TRAN'
Original transportation cost calculation for Need1 entered through
75A and updated by 75B batch transactions.
SA0L7 N1_CHILD_CARE FOCUS='Child,Care 1' 5
RECORD COPY NAME='SA-BG-N1-CHILD'
Original dependent care expense calculation for Need1 entered through
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1066
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1065
SEGMENT 003 INSTITUTIONAL BUDGET STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0L7 N1_CHILD_CARE (CONT) 75A and updated by 75B batch transactions.
SA0L8 N1_OTH_EXPEN FOCUS='Misc 1' 5
RECORD COPY NAME='SA-BG-N1-OTH-BDGT'
Original miscellaneous expense calculation for Need1 entered through
75A and updated by 75B batch transactions.
#SA0L9 N1_TOT_BDGT FOCUS='Total,bdgt 1' 5
RECORD COPY NAME='SA-BG-N1-TOT-BDGT'
Original total budget calculation for Need1 entered through 75A and
updated by 75B batch transactions.
Data elements SA0LA - SA0LJ are moved from the Computed Data
Segment and may be adjusted on the budget screen (312).
Adjusted values for these elements are used in the calculation
of need on Financial Aid Notifications (Program SBA520).
SA0LA SC_FROM_TX_INC_N1 FOCUS='SC From,Income 1' 5
RECORD COPY NAME='SA-BG-N1-SC-INCOME'
INAS-calculated Student Contribution from taxable income for Need1.
For award years prior to 1984-85, INAS-calculated Student Contribution
from income and benefits.
SA0LB N1_INC_STU_CNTRIB FOCUS='SC From,Income 1' 5
INAS-calculated Student Contribution from income for Need1.
SA0LC N1_ASSET_STU_CNTRB FOCUS='SC from,Assets 1' 5
RECORD COPY NAME='SA-BG-N1-SC-ASSETS'
INAS-calculated Student Contribution from assets for Need1.
SA0LD N1_EFC FOCUS='N1,EFC' 5
RECORD COPY NAME='SA-BG-N1-EFC'
The amount of Expected Family Contribution based on Methodology
choice, to be counted for Need1.
SA0LE SC_FROM_UNTX_INC_N1 FOCUS='SC From,Income 1,Untxd' 5
INAS-calculated Student Contribution from untaxed income for Need1.
For award years prior to 1984-85, INAS-calculated Student Contribution
from summer savings.
SA0LF N1_VET_STU_CNTRIB FOCUS='SC From,Vet Ben 1' 5
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1067
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1066
SEGMENT 003 INSTITUTIONAL BUDGET STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0LF N1_VET_STU_CNTRIB (CONT) RECORD COPY NAME='SA-BG-N1-SC-VET-BEN'
INAS-calculated Student Contribution from
veteran benefits for Need1.
SA0LG N1_VET_BEN FOCUS='N1,Vet Ben' 5
RECORD COPY NAME='SA-BG-N1-VET-BEN'
The amount of veterans benefits received by the student to be counted
for Need1. It is system-calculated and can be manually overridden.
SA0LH N1_PAR_CNTRIB FOCUS='PC 1' 5
RECORD COPY NAME='SA-BG-N1-PC'
INAS-calculated Parent Contribution from income and assets for Need1.
SA0LI N1_OTH_VET_BEN FOCUS='N1 Other,Vet Ben' 5
RECORD COPY NAME='SA-BG-N1-OTH-VET-BEN'
The amount of other veterans benefits received by the student to
be counted for Need1 that was not included in the Veterans Benefits
amount.
SA0LJ N1_OTH_CNTRIB FOCUS='Other,Rsrcs 1' 5
RECORD COPY NAME='SA-BG-N1-OTH-CTRB'
Other resources to be counted as Student Contribution for Need1. This
field contains manually-entered values only.
#SA0LK N1_TOT_CNTRIB FOCUS='TFC 1' 5
RECORD COPY NAME='SA-BG-N1-TOT-CTRB'
Total Family Contribution for Need1.
#SA0LL N1_BDGT_DT FOCUS='Budget,Date 1' 8
RECORD COPY NAME='SA-BG-N1-BDGT-DT'
Date Need1 Total Budget was created or most recently updated.
SA0LM N1_EST_OTH_AID FOCUS='Estimated,Other Aid,Need1' 5
RECORD COPY NAME='SA-BG-N1-EST-OTH-AID'
The amount of other aid received by the student to be
counted for Need1. This aid will never appear
on the student's award record. It is entered by the user.
SA0LN LOAN_FEES_N1 FOCUS='Loan,Fees,1' 5
RECORD COPY NAME='SA-BG-N1-LOAN-FEES'
Original loan fees calculated for Need1 entered through 75A and
updated by 75B batch transactions.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1068
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1067
SEGMENT 003 INSTITUTIONAL BUDGET STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0LO LOAN_FEES_N2 FOCUS='Loan,Fees,2' 5
RECORD COPY NAME='SA-BG-N2-LOAN-FEES'
Need2 budget for loan fees. If no adjustment has been made, will
contain Need1 values.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA0LP **
** Number of bytes reserved: 01 **
** First start position: 062 **
** **
******************************************************************
SA0LQ N2_TUIT_FEES FOCUS='Tuition,Fees 2' 5
RECORD COPY NAME='SA-BG-N2-FEES'
Need2 budget for tuition & fees. If no adjustment has been made, will
contain Need1 value.
SA0LR N2_ROOM_BOARD FOCUS='Room and,Board 2' 5
RECORD COPY NAME='SA-BG-N2-RMBD'
Need2 budget for room & board. If no adjustment has been made, will
contain Need1 value.
SA0LS N2_BOOKS FOCUS='Books and,Supplies 2' 5
RECORD COPY NAME='SA-BG-N2-BOOKS'
Need2 budget for books & supplies. If no adjustment has been made,
will contain Need1 value.
SA0LT N2_TRNSPT FOCUS='Transpt 2' 5
RECORD COPY NAME='SA-BG-N2-TRAN'
Need2 budget for transportation. If no adjustment has been made, will
contain Need1 value.
SA0LU N2_CHILD_CARE FOCUS='Child,Care 2' 5
RECORD COPY NAME='SA-BG-N2-CHILD'
Need2 budget for dependent care expenses. If no adjustment has been
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1069
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1068
SEGMENT 003 INSTITUTIONAL BUDGET STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0LU N2_CHILD_CARE (CONT) made, will contain Need1 value.
SA0LV N2_OTH_EXPEN FOCUS='Misc 2' 5
RECORD COPY NAME='SA-BG-N2-OTH-BDGT'
Need2 budget for miscellaneous expenses. If no adjustment has been
made, will contain Need1 value.
#SA0LW N2_TOT_BDGT FOCUS='Total,BBdgt 2' 5
RECORD COPY NAME='SA-BG-N2-TOT-BDGT'
Computed total budget for Need2. If no adjustment has been made, will
contain Need1 value.
Note: On the Status Summary Display Screen (326), Total
Budget 1 will show up in this field if Selected Need is
equal to 1. If Selected Need equals 2, the Total Budget
displayed will be for Budget 2.
SA0LX SC_TXBL_INC_N2 FOCUS='SC From,Income 2' 5
RECORD COPY NAME='SA-BG-N2-SC-INCOME'
Computed Need2 Student Contribution from taxable income. If no
adjustment has been made, will contain Need1 value.
For award years prior to 1984-85, the adjusted value for Student
Contribution from income and benefits.
SA0LY N2_OTH_VET_BEN FOCUS='N2 Other,Vet Ben' 5
RECORD COPY NAME='SA-BG-N2-OTH-VET-BEN'
The amount of other veterans benefits received by the student to
be counted for Need2 that was not included in the Veterans Benefits
amount.
SA0LZ N2_INC_STU_CNTRIB FOCUS='SC From,Income 2' 5
Student Contribution from income for Need2.
SA0M0 N2_ASSET_STU_CNTRB FOCUS='SC From,Assets 2' 5
RECORD COPY NAME='SA-BG-N2-SC-ASSETS'
Student Contribution from assets for Need2.
SA0M1 N2_EFC FOCUS='N2,EFC' 5
RECORD COPY NAME='SA-BG-N2-EFC'
The amount of Expected Family Contribution based on Methodology
choice, to be counted for Need2.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1070
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1069
SEGMENT 003 INSTITUTIONAL BUDGET STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0M2 SCFROM_UNTX_INC_N2 FOCUS='SC From,Income 2,Untxd' 5
Need2 Student Contribution from untaxed income. If no adjustment has
been made, will contain Need1 value.
For award years prior to 1984-85, the adjusted value for Student
Contribution from summer savings.
SA0M3 N2_VET_STU_CNTRIB FOCUS='SC From,Vet Ben 2' 5
RECORD COPY NAME='SA-BG-N2-SC-VET-BEN'
For years 1993 and prior, INAS-calculated Student Contribution from
veterans benefits for Need2.
SA0M4 N2_VET_BEN FOCUS='N2,Vet Ben' 5
RECORD COPY NAME='SA-BG-N2-VET-BEN'
The amount of veterans benefits received by the student to be counted
for Need1. It is system-calculated and can be manually overridden.
SA0M5 N2_PAR_CNTRIB FOCUS='PC 2' 5
RECORD COPY NAME='SA-BG-N2-PC'
Computed Need2 Parent Contribution from income and asset information.
SA0M6 N2_OTH_CNTRIB FOCUS='Other,Rsrcs 2' 5
RECORD COPY NAME='SA-BG-N2-OTH-CTRB'
Other resources to be counted as Student Contribution for Need2.
This field contains manually-entered values only.
#SA0M7 N2_TOT_CNTRIB FOCUS='TFC 2' 5
RECORD COPY NAME='SA-BG-N2-TOT-CTRB'
Total Family Contribution for Need2.
Note: On the Status Summary Display Screen (326), Total
Family Contribution for Need1 will show up in this field
if Selected Need is equal to 1. If Selected Need equals
2, the Total Family Contribution displayed will be for
Need2.
#SA0M8 N2_BDGT_DT FOCUS='Budget,Date 2' 8
RECORD COPY NAME='SA-BG-N2-BDGT-DT'
Date Need2 was most recently created or updated.
SA0M9 N2_EST_OTH_AID FOCUS='Estimated,Other Aid,Need2' 5
RECORD COPY NAME='SA-BG-N2-EST-OTH-AID'
The amount of other aid received by the student to
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1071
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1070
SEGMENT 003 INSTITUTIONAL BUDGET STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0M9 N2_EST_OTH_AID (CONT) be counted for Need2. This aid will never appear
on the student's award record. It is entered by the user.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA0MA - SA0MG **
** Number of bytes reserved: 05 **
** First start position: 112 **
** **
******************************************************************
SA0MH HOUS_TYP REFER TO SA10K FOR VALID VALUES. 1
FOCUS='Hsg,type'
RECORD COPY NAME='SA-BG-HOUSING'
Student housing type at the time the budget was calculated.
SA0MI NUM_FMLY_MEM FOCUS='Fmly,Memb' 2
RECORD COPY NAME='SA-BG-STUFAMEM'
Number of student family members at the time the budget was
calculated.
SA0MJ BGT_DEPEN_STAT REFER TO SA1W1 FOR VALID VALUES. 1
FOCUS='Dep,Stat'
RECORD COPY NAME='SA-BG-DEPSTAT'
Student dependency status at the time the budget was calculated.
SA0MK BGT_MARITAL_STU FOCUS='Mrtl,Stat' 1
RECORD COPY NAME='SA-BG-MARITAL'
Student marital status at the time the budget was calculated.
VALUES: (BLANK) Information not provided
U Unmarried (single, divorced, widowed)
M Married
S Separated
Y Assumed married (reported U with spouse data)
SA0ML CLASS_BUDGET REFER TO A 040 FOR VALID VALUES. 3
DATE RUN 04/08/03 Auburn University REPORT PAGE 1072
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1071
SEGMENT 003 INSTITUTIONAL BUDGET STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Class'
RECORD COPY NAME='SA-BG-CLASS'
Student class level at the time the budget was calculated.
SA0MM BG_SPOUSE_ENR_STAT REFER TO SA08B FOR VALID VALUES. 1
FOCUS='Sps,Enrl'
RECORD COPY NAME='SA-BG-SPOUSENR'
Indicates whether the student's spouse was an enrolled student at the
time the budget was calculated.
SA0MN RESIDENCY FOCUS='Resid' 1 30
RECORD COPY NAME='SA-BG-RSDNCY'
Student residency status at the time the budget was calculated.
VALUES: (BLANK) Not known
R In-state resident
N Out-of-state resident
SA0MO COLLEGE_BUDGET REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Coll'
RECORD COPY NAME='SA-BG-SCHOOL'
Student college at the time the budget was calculated.
SA0MP TERM_HOURS_1 REFER TO SA084 FOR VALID VALUES. 6
FOCUS='Bdgt Hrs,1st Term'
RECORD COPY NAME='SA-BG-HRS-1'
Anticipated hours for the first term at the time the budget was
calculated.
SA0MQ TERM_HOURS_2 REFER TO SA085 FOR VALID VALUES. 6
FOCUS='Bdgt Hrs,2nd Term'
RECORD COPY NAME='SA-BG-HRS-2'
Anticipated hours for the second term at the time the budget was
calculated.
SA0MR TERM_HOURS_3 REFER TO SA086 FOR VALID VALUES. 6
FOCUS='Bdgt Hrs,3rd Term'
RECORD COPY NAME='SA-BG-HRS-3'
Anticipated hours for the third term at the time the budget was
calculated.
SA0MS TERM_HOURS_4 REFER TO SA087 FOR VALID VALUES. 6
FOCUS='Bdgt Hrs,4th Term'
RECORD COPY NAME='SA-BG-HRS-4'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1073
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1072
SEGMENT 003 INSTITUTIONAL BUDGET STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0MS TERM_HOURS_4 (CONT) Anticipated hours for the fourth term at the time the budget was
calculated.
SA0MT TERM_HOURS_5 REFER TO SA088 FOR VALID VALUES. 6
FOCUS='Bdgt Hrs,5th Term'
RECORD COPY NAME='SA-BG-HRS-5'
Anticipated hours for the fifth term at the time the budget was
calculated.
SA0MU TERM_HOURS_6 REFER TO SA089 FOR VALID VALUES. 6
FOCUS='Bdgt Hrs,6th Term'
RECORD COPY NAME='SA-BG-HRS-6'
Anticipated hours for the sixth term at the time the budget was
calculated.
SA0MV MAJOR_BUDGET REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Major'
RECORD COPY NAME='SA-BG-MAJOR'
Student major at the time the budget was calculated.
SA0MW BG_ZIP FOCUS='Zip' 9
RECORD COPY NAME='SA-BG-ZIP'
Student Zip Code at the time the budget was calculated.
SA0MX SEL_NEED_FLAG FOCUS='Selected, Need' 1 12
RECORD COPY NAME='SA-BG-SELECTED-NEED'
Designates which need to use in packaging, identifying awards, etc.
DEFAULT: 2
VALUES: 1 Budget Need1
2 Budget Need2
#SA0MY BDGT_NEED_1 FOCUS='Bdgt 1' 5
RECORD COPY NAME='SA-BG-N1-NEED'
For year '94 and beyond, Total Budget for Need1 minus TFC for Need1
minus Veterans Benefits for Need1
minus Estimated Other Aid for Need1.
For year '93 and prior, Total Budget for Need1 minus TFC for Need1.
#SA0MZ BDGT_NEED_2 FOCUS='Bdgt 2' 5
RECORD COPY NAME='SA-BG-N2-NEED'
For year '94 and beyond, Total Budget for Need2 minus TFC for Need2
minus Veterans Benefits for Need2
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1074
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1073
SEGMENT 003 INSTITUTIONAL BUDGET STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA0MZ BDGT_NEED_2 (CONT) minus Estimated Other Aid for Need2.
For year '93 and prior, Total Budget for Need2 minus TFC for Need2.
#SA0N0 TITLE_IV_NEED_1 FOCUS='Title IV,Need1' 5
RECORD COPY NAME='SA-BG-N1-TITLE4-NEED'
Need1 minus Estimated Non-Title IV Aid for Need1.
#SA0N1 TITLE_IV_NEED_2 FOCUS='Title IV,Need2' 5
RECORD COPY NAME='SA-BG-N2-TITLE4-NEED'
Need2 minus Estimated Non-Title IV Aid for Need2.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA0N2 - SA0NQ **
** Number of bytes reserved: 24 **
** First start position: 192 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SA0NR - SA0OB **
** Number of bytes available: 20 **
** First start position: 216 **
** **
******************************************************************
******************************************************************
** **
** SCT FILLER **
** **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1075
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1074
SEGMENT 003 INSTITUTIONAL BUDGET STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA0N1 TITLE_IV_NEED_2 (CONT) ** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA0OC - SA0WZ **
** Number of bytes reserved: 65 **
** First start position: 236 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1076
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1075
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0X0 REC_TYP FOCUS='OAR,Source' 1
RECORD COPY NAME='SA-FR-REC-TYPE'
Need analysis source from which federal core resource data were
generated.
VALUES: (BLANK) Manual entry
1 EDE Electronic Application
2 EDE Electronic Corrections
C CSS Data
SA0X1 METHODOLOGY_CHOICES FOCUS='Meth,Choices' 2
The INAS-calculated Parent and Student Congressional Methodology
contributions to be used.
11 Meth 1 chosen for both parent and student.
12 Meth 1 chosen for parent, Meth 2 for student.
22 Meth 2 chosen for both parent and student.
21 Meth 2 chosen for parent, Meth 1 for student.
SA0X2 MTHD_CHOICE_PC FOCUS='PC,Mthd' 1
RECORD COPY NAME='SA-FR-METH-CHOICE-PC'
The INAS-calculated Parent Congressional Methodology contributions to
be used. The methodology choice can be overridden only if the first
calculation returned from INAS is Simple.
Note: INAS selects the methodology for PC and SC
separately and adds them together. You could
potentially have two different types of methodologies
(for example: simple PC and regular SC) making up the
INAS-calculated Family Contribution. These two
methodologies would also comprise the FAM-generated PGI.
DEFAULT: S
Valid values for award years 90-93:
VALUES: S Always choose Simple Methodology results.
O If Methodology 1 is Simple, choose the other.
H If Methodology 1 is Simple, choose the higher.
L If Methodology 1 is Simple, choose the lower.
SA0X3 OFFCL_EFC FOCUS='Offcl,EFC' 1
RECORD COPY NAME='SA-FR-OFFICIAL-EFC'
A value indicating whether the EFC indicated is an Official EFC
from the CPS, or whether the student's (parent's) data has changed
making the EFC Unofficial.
DEFAULT: (BLANK) The data is not CPS Official.
VALUES: (BLANK) The data is not CPS Official.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1077
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1076
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0X3 OFFCL_EFC (CONT)
M Modified or manually entered Unofficial data.
N The data is not CPS Official.
Y The data is CPS Official.
SA0X4 MTHD_CHOICE_SC FOCUS='SC,Mthd' 1
RECORD COPY NAME='SA-FR-METH-CHOICE-SC'
The INAS-calculated Student Congressional Methodology contributions to
be used. The methodology choice can be overridden only if the first
calculation returned from INAS is Simple.
Note: INAS selects the methodology for PC and SC
separately and adds them together. You could
potentially have two different types of methodologies
(for example: simple PC and regular SC) making up the
INAS-calculated Family Contribution. These two
methodologies would also comprise the FAM-generated PGI.
DEFAULT: S
Valid values for award years 90-93:
VALUES: S Always choose Simple Methodology results.
O If Methodology 1 is Simple, choose the other.
H If Methodology 1 is Simple, choose the higher.
L If Methodology 1 is Simple, choose the lower.
SA0X5 SUPL_INFO_SOURCE FOCUS='Supl Info,Source' 1
RECORD COPY NAME='SA-FR-SUP-INFO-SOURCE'
Need analysis source from which supplemental resource data was
generated. CSS record source must be defined in the FAM
Administrative Group Table (Screen SAG).
DEFAULT: (BLANK)
VALUES: (BLANK) Manual entry
C CSS record
SA0X6 CALC_TYP FOCUS='Calc,Type' 1
RECORD COPY NAME='SA-FR-CALC-TYPE'
The type of methodology to be used.
For award years > 89, it indicates whether the standard Institutional
Methodology or GAPSFAS methodology is to be used.
DEFAULT: I Institutional Methodology (system standard)
VALUES: I Institutional Methodology
G GAPSFAS (calculation not available with FAM)
For award years < 90, it indicates whether the standard Uniform
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1078
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1077
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0X6 CALC_TYP (CONT) Methodology or the GAPSFAS methodology is to be used.
Valid values for award years < 90 are:
U Uniform Methodology
G GAPSFAS (calculation not available with FAM)
SA0X7 CALC_CHOICE FOCUS='Calc,Choice' 1
RECORD COPY NAME='SA-FR-CALC-CHOICE'
Flag used to force the selected IM/GAPSFAS calculations instead of the
CM calculations to the Budget Screen (312).
VALUES: (BLANK) Let CM calculations be carried to Budget Screen
Y For award years > 89, force IM/GAPSFAS calculation
to the Budget Screen; for award years < 90, force
UM/GAPSFAS calculations to the Budget Screen.
SA0X8 PROC_RCVD_FORM_DT FOCUS='Form,Recvd,Date' 8
RECORD COPY NAME='SA-FR-REC-FORM-DT'
Date OAR document was received by need analysis processor.
#SA0X9 FR_OAR_INTRFC_DT FOCUS='OAR Tape, Date' 8
RECORD COPY NAME='SA-FR-OAR-INTERFACE-DT'
Date tape record was received from need analysis processor. It
indicates that resource data have not been manually entered.
SA0XA OAR_REVWR_ID_PAR FOCUS='Parent,Reviewer' 6
RECORD COPY NAME='SA-FR-PAR-REVIEWER'
Parent OAR data reviewer ID from any batch transactions which update
parent resource data. On-line, the operator ID is automatically
entered in this field when updates are entered.
#SA0XB OAR_REVW_DT_PAR FOCUS='Parent,Review, Date' 8
RECORD COPY NAME='SA-FR-PAR-REVIEW-DT'
Date parent resource data were reviewed.
SA0XC REVW_IND_PAR FOCUS='Par,Rev,Ind' 1
RECORD COPY NAME='SA-FR-PAR-INDICATOR'
A value indicating whether or not parents' resource data were reviewed
data were reviewed by a counselor. The associated date field is
checked during the OAR Cycle to determine whether the Family Resource
Segment should be updated with new, incoming OAR data.
VALUES: (BLANK) Reset Parent Review Date to zeroes.
N Reset Parent Review Date to zeroes.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1079
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1078
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0XC REVW_IND_PAR (CONT)
Y Update Parent Review Date with current date.
SA0XD OAR_REVWR_ID_STU FOCUS='Student,Reviewer' 6
RECORD COPY NAME='SA-FR-STU-REVIEWER'
Student OAR data reviewer ID from any batch transactions which update
student resource data. On-line, the operator ID is automatically
entered in this field when updates are entered.
#SA0XE OAR_REVW_DT_STU FOCUS='Student, Review, Date' 8
RECORD COPY NAME='SA-FR-STU-REVIEW-DT'
Date student resource data were reviewed.
SA0XF REVW_IND_STU FOCUS='Stu,Rev,Ind' 1
RECORD COPY NAME='SA-FR-STU-INDICATOR'
A value indicating whether the student's family resource data were
reviewed by a counselor. The associated date field is checked during
the OAR Cycle to determine whether the Family Resource Segment should
be updated with new, incoming OAR data.
VALUES: (BLANK) Reset Student Review Date to zeros.
N Reset Student Review Date to zeros.
Y Update Student Review Date with current date.
SA0XG VERF_RQRD FOCUS='Verf,Rqrd' 1
RECORD COPY NAME='SA-FR-VERF-REQ'
U.S. Department of Education Verification selection message.
VALUES: (BLANK) Applicant not selected
1 Applicant selected
2 A subsequent transaction was selected for
verification.
#SA0XH CNTRIB_OVRD FOCUS='Cntrb,Ovrd' 1
RECORD COPY NAME='SA-FR-CTRB-OVER-FLG'
A flag indicating whether one or more of the contribution components
has been manually updated on the Budget Screen (312). This flag
is updated by the system and is not updatable by the user. Subsequent
INAS calculations may not be reflected in the Family Contribution
used to determine the student's need.
DEFAULT: N
VALUES: N Contribution components have not been changed.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1080
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1079
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA0XH CNTRIB_OVRD (CONT)
Y Contribution components have been manually
updated on the Budget Screen.
SA0XI STU_STAT_VERF_RQST FOCUS='Stat,Verf,Rqst' 1
RECORD COPY NAME='SA-FR-SSV-REQ'
A value indicating whether verification of Student Status has been
requested. This field is from Question 22 of the 1986-87 FAF.
VALUES: (BLANK)
Y Verification has been requested.
N Verification has not been requested.
SA0XJ INAS_PELL_CALC FOCUS='PELL,Calc' 1
RECORD COPY NAME='SA-FR-INAS-PELL'
INAS Pell Index Calculation Suppression Flag indicating whether a new
Pell Grant Index should be calculated when income data are entered.
DEFAULT: Y Recalculate Pell Index.
VALUES: Y Recalculate Pell Index.
N Do not recalculate Pell Index.
#SA0XK INAS_CALC_FLAG FOCUS='Calc,INAS' 1
RECORD COPY NAME='SA-FR-CALC-INAS-FLG'
This field will be used only until INAS becomes available. It will be
set when raw resource data has been updated but INAS has not been
called to recalculate contribution. It indicates whether the
calculated fields on the Resource, Budget, Pell, Verification, and
Status Summary screens reflect the raw resource data.
VALUES: (BLANK) Raw data not updated
Y Raw data updated but INAS not called.
SA0XL DIS_WKR_HMKR_PAR FOCUS='Dis,Wkr,Hmkr,PAR' 2
A 2-character field indicating whether a parent is a Dislocated
Worker/Displaced Homemaker. This is a composite field containing
elements SA0XM and SA0XO.
NN Neither Dislocated Worker or Displaced Homemaker
NY Not a Dislocated Worker but is a Displaced
Homemaker
YN Dislocated Worker but not Displaced Homemaker
YY Dislocated Worker and Displaced Homemaker
N Not a Dislocated Worker
N Not a Displaced Homemaker
Y Dislocated Worker
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1081
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1080
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0XL DIS_WKR_HMKR_PAR (CONT) Y Displaced Homemaker
SA0XM FR_DW_PAR FOCUS='Par, DW' 1
RECORD COPY NAME='SA-FR-DW-P'
A value indicating whether a parent is a Dislocated Worker.
VALUES: (BLANK) No response.
N Parent is not a Dislocated Worker.
Y Parent is a Dislocated Worker.
SA0XN FR_FTHR_HI_GRD_LVL FOCUS='Fthr,Hi Grd,Lvl' 1
RECORD COPY NAME='SA-FR-F-HIGH-GRAD-LVL-P'
The highest grade level completed by the student's father.
DEFAULT: (BLANK) No response.
VALUES: (BLANK) No response.
1 Elementary
2 High School
3 College
4 Unknown
SA0XO FR_DH_PAR FOCUS='Par, DH' 1
RECORD COPY NAME='SA-FR-DH-P'
A value indicating whether a parent is a Displaced Homemaker.
VALUES: (BLANK) No response.
Y Parent is a Displaced Homemaker.
N Parent is not a Displaced Homemaker.
SA0XP FR_MTHR_HI_GRD_LVL FOCUS='Mthr,Hi Grd,Lvl' 1
RECORD COPY NAME='SA-FR-M-HIGH-GRAD-LVL-P'
The highest grade level completed by the student's mother.
DEFAULT: (BLANK) No response
VALUES: (BLANK) No response
1 Elementary
2 High School
3 College
4 Unknown
SA0XQ FR_TAX_FORM_PAR FOCUS=' Par,Tax,Form' 1
RECORD COPY NAME='SA-FR-FORM-P'
Type of tax return parent will file.
VALUES: (BLANK)
1 IRS 1040 (Federal value) and Completed 1040A,
1040EZ or 1040 Telefile (CSS Profile value)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1082
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1081
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0XQ FR_TAX_FORM_PAR (CONT)
2 IRS 1040A, IRS 1040EZ, 1040 Telefile (Federal
value) and Completed IRS 1040 (CSS Profile value)
3 Foreign Tax Return (Federal value) and
Estimated 1040A, 1040EZ, or 1040TEL (CSS Profile
value)
4 Tax Return form Puerto Rico, Guam, American Samoa,
the Virgin Islands, Marshall Islands,
the Federated States of Micronesia or Palau
(Federal value) and Estimated 1040 (CSS Profile
value)
5 Will not file (CSS Profile value)
SA0XR FR_EXEMPT_PAR FOCUS='Par,Num,Exmpt' 2
RECORD COPY NAME='SA-FR-EXEMP-P'
Number of exemptions claimed on parent tax return.
DEFAULT: 99
SA0XS FR_MARITAL_PAR FOCUS='Par,Mrtl,Stat' 1
RECORD COPY NAME='SA-FR-MARITAL-P'
Parents' current marital status.
VALUES: U Unmarried
M Married/Remarried
S Separated/Divorced
W Widowed
SA0XT DIVR_SEPR_PAR_INFO FOCUS='Parent,Div/Sep,Info' 1
RECORD COPY NAME='SA-FR-SEP-DIV-PAR-INFO'
A value indicating whether divorced/separated parents' data have been
provided on the need analysis form. Beginning in the year '94,
this information is from the supplemental financial aid application.
DEFAULT: (BLANK) Data have not been provided.
VALUES: (BLANK) Data have not been provided.
Y Data have been provided.
SA0XU FR_NUM_HSHLD_PAR FOCUS='Par,Num,Hshd' 2
RECORD COPY NAME='SA-FR-SIZE-HSLD-P'
Number in parents' household.
SA0XV FR_NUM_IN_COLL_PAR FOCUS='Parent,Num,Coll' 1
RECORD COPY NAME='SA-FR-IN-COLL-P'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1083
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1082
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0XV FR_NUM_IN_COLL_PAR (CONT) Number in parents' household that will be enrolled at least half-time
in postsecondary education.
SA0XW PAR_IN_COLL FOCUS='Parent,in Coll' 1
RECORD COPY NAME='SA-FR-PARENTS-IN-COL'
Number of parents who will attend college at least half-time in the
coming year as reported on the supplemental financial aid application.
DEFAULT: (BLANK)
VALUES: (BLANK) No response.
0 None
1 One
2 Two
SA0XX FR_ST_RESID_PAR REFER TO SA2KA FOR VALID VALUES. 2
FOCUS='Parent,State,Resid'
RECORD COPY NAME='SA-FR-ST-RSDNCY-P'
Parent's state of legal residence.
SA0XY FR_AGE_OLDER_PAR FOCUS='Older,Parent, Age' 2
RECORD COPY NAME='SA-FR-AGE-OLDER-P'
Age of older parent.
SA0XZ RPTD_PAR_CNTRIB FOCUS='Award Year,Est PC' 5
RECORD COPY NAME='SA-FR-REPTD-PC'
Parents' estimate of their support for the student during the academic
year. This is a computed data field. Based on the duration of the
budget specified on the need analysis service options form, only one
value (9 or 12 months) is stored.
SA0Y0 PROJ_PAR_CNTRIB FOCUS='Summer,EST PC' 5
RECORD COPY NAME='SA-FR-PROJ-PC-SUM'
Parents' estimate of their support for the student during the academic
year. This is a computed data field. Based on the duration of the
budget specified on the need analysis service options form, only one
value (9 or 12 months) is stored.
SA0Y1 INAS_USE_EST_PAR FOCUS='Use Est,Parent' 1
RECORD COPY NAME='SA-FR-INAS-EXP-USE'
A value indicating whether estimated year parent income figures
(rather than base year) are to be used in the Estimated Federal
Methodology (EM) calculation, the Institutional Methodology (IM)
calculation, neither, or both. For years prior to '97, this field
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1084
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1083
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0Y1 INAS_USE_EST_PAR (CONT) affects the FM and IM calculations.
DEFAULT: (BLANK) Do not use estimated.
VALUES: (BLANK) Do not use estimated.
B Use estimated year data in both calculations.
E Use estimated year data in the EM calculation.
I Use estimated year data in the IM calculation.
N Do not use estimated year data in either calculati
#SA0Y2 FED_INCOME_PAR FOCUS='Parent,Fed Inc' 7
RECORD COPY NAME='SA-FR-FED-INC-P'
Parents' Total Income. This value is automatically computed by INAS
whenever AGI or untaxed income components are updated. Beginning in
96-97, this value reflects the Estimated Federal Methodology (EM).
For tax filers:
Parents' AGI + social security + AFDC + child support received
+ other untaxed income + earned income credit - income exclusions
For non-tax filers:
Mother's income + father's income + social security + AFDC
+ child support received + other untaxed income + earned income credit
- income exclusions
Note: See FM formula definitions for further details.
SA0Y3 FR_ADJ_GROSS_PAR FOCUS='Parent, AGI' 7
RECORD COPY NAME='SA-FR-ADJ-GROSS-P'
Parents' Adjusted Gross Income. Format is $$$$$$$.
DEFAULT: 9999999
SA0Y4 FR_WAGES_PAR FOCUS='Parent, Wages' 7
RECORD COPY NAME='SA-FR-WAGES-P'
Parent wages. Format is $$$$$$$. Beginning in year '94, this
information is from the supplemental financial aid application.
SA0Y5 FR_INCOME_FATH FOCUS='Fathers,Income' 7
RECORD COPY NAME='SA-FR-INCOME-FATH'
Father's income earned from work. Format is $$$$$$$.
DEFAULT: 9999999
SA0Y6 FR_INCOME_MOTH FOCUS='Mothers,Income' 7
RECORD COPY NAME='SA-FR-INCOME-MOTH'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1085
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1084
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0Y6 FR_INCOME_MOTH (CONT) Mother's income earned from work. Format is $$$$$$$.
DEFAULT: 9999999
SA0Y7 INT_INCOME_PAR FOCUS='Parent,Interest,Income' 7
RECORD COPY NAME='SA-FR-INT-INC-P'
Parent interest income. Format is $$$$$$$. Beginning in year '94,
this information is from the supplemental financial aid application.
SA0Y8 FR_DIVD_INCOME_PAR FOCUS='Parent,Dividend,Income' 7
RECORD COPY NAME='SA-FR-DIV-INC-P'
Parent dividend income. Format is $$$$$$$. Beginning in year '94,
this information is from the supplemental financial aid application.
SA0Y9 NET_BUS_INCOME_PAR FOCUS='Parent,Business,Inc/Loss' 7
RECORD COPY NAME='SA-FR-BUS-I-L-P'
Parent business income/loss. A minus sign (-) in the field following
the value denotes a loss. Format is $$$$$$$. Beginning in year
'94, this information is from the supplemental financial aid
application.
SA0YA OTX_INCOME_PAR FOCUS='Parent,Other,Tax Inc' 7
RECORD COPY NAME='SA-FR-OTX-INC-P'
Parent other taxable income. Format is $$$$$$$. Beginning in
year '94, this information is from the supplemental financial aid
application.
SA0YB ADJ_INCOME_PAR FOCUS='Parent,Tot Adj' 7
RECORD COPY NAME='SA-FR-ADJ-INC-P'
Parent total adjustments to income. Format is $$$$$$$. Beginning
in year '94, this information is from the supplemental financial
aid application.
SA0YC FR_MEDC_EXPEN_PAR FOCUS='Parent,Med/Dent,Expenses' 7
RECORD COPY NAME='SA-FR-MEDICAL-P'
Parent medical and dental expenses not paid by insurance.
Format is $$$$$$$. Beginning in year '94, this information
is from the supplemental financial aid application.
DEFAULT: 9999999
SA0YD FR_NUM_TUIT_PAR FOCUS='Parent,Tuition,Number' 2
RECORD COPY NAME='SA-FR-TUIT-NUM-P'
Number of dependent children for whom elementary/secondary school
tuition was paid. Beginning in 1994-95, this information is from
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1086
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1085
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0YD FR_NUM_TUIT_PAR (CONT) the supplemental financial aid application.
RANGES: 00-09
SA0YE FR_TUIT_FEES_PAR FOCUS='Parent,Tuition,Amount' 5
RECORD COPY NAME='SA-FR-TUITION-P'
Amount paid by parent for elementary/secondary school tuition.
Format is $$$$$. Beginning in year '94, this information
is from the supplemental financial aid application.
DEFAULT: 99999
SA0YF ITMZ_DEDUCT_PAR FOCUS='Parent,IRS Deducts' 7
RECORD COPY NAME='SA-FR-DEDUCTS-P'
Parent's total itemized deductions. Format is $$$$$$$. For award
years 96-97 and beyond, this information is from the supplemental
financial aid application.
DEFAULT: 9999999
SA0YG PELL_TOT_INC_PAR FOCUS='Pell,Tot Inc,Par' 7
RECORD COPY NAME='SA-FR-PELL-TOT-P'
Parents' total income used for Pell calculation. This field is
calculated by INAS for years 93 and prior.
For tax filers:
parents' AGI + social security + AFDC + child support
+ other untaxed income + ((GI Bill amt * months) / 2)
For non-tax filers:
father's income + mother's income + social security
+ AFDC + child support + other untaxed income
+ ((GI Bill amt * months) / 2)
Note: GI benefits are not added for Simple Methodology.
See Pell Formula definitions for further details.
SA0YH FR_FED_TAX_PD_PAR FOCUS='Parent,US Tax, Paid' 7
RECORD COPY NAME='SA-FR-FED-TAX-P'
Parent federal income tax paid. Format is $$$$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 9999999
SA0YI FR_SOC_SEC_BEN_PAR FOCUS='Parent,Soc Sec' 5
RECORD COPY NAME='SA-FR-SS-BEN-P'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1087
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1086
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0YI FR_SOC_SEC_BEN_PAR (CONT) Parent untaxed income from social security benefits. Format is $$$$$.
DEFAULT: 99999
SA0YJ FR_AFDC_PAR FOCUS='Parent, AFDC' 5
RECORD COPY NAME='SA-FR-AFDC-P'
Parent untaxed income from Aid for Families with Dependent Children
(AFDC). Format is $$$$$.
DEFAULT: 99999
SA0YK FR_CHILD_SUPP_PAR FOCUS='Parent, Child,Support' 7
RECORD COPY NAME='SA-FR-P-TOT-CHILD-SUP'
Total amount of child support received for all children. Format is
$$$$$$$.
DEFAULT: 9999999
SA0YL OTH_BENE_PAR FOCUS='Parent,Other,Non-taxed' 7
RECORD COPY NAME='SA-FR-OTH-BEN-P'
Parent other untaxed income. Format is $$$$$$$.
DEFAULT: 9999999
SA0YM FR_EST_INC_FTHR FOCUS='Fathers,Est Inc' 7
RECORD COPY NAME='SA-FR-EST-INC-FATH'
Father's estimated income earned from work for the coming year.
Format is $$$$$$$. Beginning in year '94, this information
is from the supplemental financial aid application.
DEFAULT: 9999999
SA0YN FR_EST_INC_MTHE FOCUS='Mothers,Est Inc' 7
RECORD COPY NAME='SA-FR-EST-INC-MOTH'
Mother's estimated income earned from work for the coming year.
Format is $$$$$$$. Beginning in year '94, this information
is from the supplemental financial aid application.
DEFAULT: 9999999
SA0YO FR_EST_OTX_PAR FOCUS='Est Par,Other,Tax Inc' 7
RECORD COPY NAME='SA-FR-EST-OTX-INC-P'
Parent estimated other taxable income for the coming year. Format is
Format is $$$$$$$. Beginning in year '94, this information
is from the supplemental financial aid application.
DEFAULT: 9999999
SA0YP FR_EST_OTH_NTAX_PAR FOCUS='Est PAr,Other,Non-Taxed' 7
RECORD COPY NAME='SA-FR-EST-OTH-BEN-P'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1088
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1087
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0YP FR_EST_OTH_NTAX_PAR (CONT) Parent estimated income from other nontaxable sources for the coming
year.
Format is $$$$$$$. Beginning in year '94, this information
is from the supplemental financial aid application.
DEFAULT: 9999999
SA0YQ IRA_PAR FOCUS='Parents,IRA/KEOGH' 5
RECORD COPY NAME='SA-FR-IRA-P'
Parent IRA/Keogh deduction. Format is $$$$$. For award years 96 and
beyond, this information is from the supplemental financial aid
application.
SA0YR FR_ST_TAX_PD_PAR FOCUS='Parents,State/Oth,Tax Paid' 5
RECORD COPY NAME='SA-FR-STATE-TAX-P'
Parent total state and other income tax paid. Format is $$$$$.
SA0YS WORK_EXCLU_PAR FOCUS='Parent,Married,Deduction' 5
RECORD COPY NAME='SA-FR-WRK-EXCL-P'
Parent Married Couple Deduction. Format is $$$$$.
SA0YT EST_AJD_GROSS_PAR FOCUS='Est Par,Adj Gross' 7
RECORD COPY NAME='SA-FR-EST-ADJ-GROSS-P'
Parent estimated Adjusted Gross Income for the coming year. Format is
$$$$$$$.
SA0YU FED_TAX_P_EST FOCUS='Est Par,Fed Tax' 7
RECORD COPY NAME='SA-FR-EST-TAX-P'
Parents' estimated U.S. income tax to be paid in the coming year.
Format is $$$$$$$.
DEFAULT: 9999999
SA0YV EST_INT_INCOME_PAR FOCUS='Est Par,Int Inc' 5
RECORD COPY NAME='SA-FR-EST-INT-INC-P'
Parents' estimated income from interest for the coming year. Format
is $$$$$.
SA0YW EST_DIVD_INC_PAR FOCUS='Est Par,Div Inc' 5
RECORD COPY NAME='SA-FR-EST-DIV-INC-P'
Parents' estimated income from dividends for the coming year. Format
is $$$$$.
SA0YX EST_BUS_INCOME_PAR FOCUS='Est Par,Bus Inc/Loss' 5
RECORD COPY NAME='SA-FR-EST-BUS-I-L-P'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1089
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1088
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0YX EST_BUS_INCOME_PAR (CONT) Parents' estimated income or loss from farm or business for the coming
year. A minus sign (-) in the field following the value denotes a
loss. Format is $$$$$.
SA0YY EST_IRA_PAR FOCUS='Est Par,IRA/KEOGH' 5
RECORD COPY NAME='SA-FR-EST-IRA-P'
Parents' estimated contribution to an IRA or Keogh plan for the
coming year. Format is $$$$$.
SA0YZ EST_SOC_SEC_PAR FOCUS='Est Par/Soc Sec' 5
RECORD COPY NAME='SA-FR-EST-SS-BEN-P'
Parents' estimated untaxed income from social security benefits for
the coming year. Format is $$$$$.
SA0Z0 EST_AFDC_PAR FOCUS='Est Par, AFDC' 5
RECORD COPY NAME='SA-FR-EST-AFDC-P'
Parents' estimated income from Aid to Families with Dependent Children
(AFDC) for the coming year. Format is $$$$$.
SA0Z1 CHILD_SUP_PD_PAR FOCUS='Child,Sup Pd,Parent' 5
RECORD COPY NAME='SA-FR-CHILD-SUP-PD-P'
The amount the parent paid in child support from the supplemental
financial aid application.
Format is $$$$$.
DEFAULT: 99999
SA0Z2 FR_CASH_PAR FOCUS='Parents,Cash/Savings' 7
RECORD COPY NAME='SA-FR-CASH-P'
Parents' assets from cash, savings and checking accounts.
Format is $$$$$$$.
This field does not impact the IM calculation.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 9999999
SA0Z3 FR_HOME_VAL_PAR FOCUS='Parents,Home Val' 7
RECORD COPY NAME='SA-FR-HOME-VAL-P'
Parent home value as reported on the supplemental financial aid
application.
Format is $$$$$$$.
DEFAULT: 9999999
DATE RUN 04/08/03 Auburn University REPORT PAGE 1090
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1089
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0Z4 FR_HOME_DEBT_PAR FOCUS='Parents,Home Debt' 7
RECORD COPY NAME='SA-FR-HOME-DEBT-P'
Parent home debt as reported on the supplemental financial aid
application.
Format is $$$$$$$.
DEFAULT: 9999999
SA0Z5 HOME_PRCH_YR_PAR FOCUS='Year,Home,Purch' 4 C
RECORD COPY NAME='SA-FR-PUR-YR-P'
Year the parents' home was purchased as reported on the
supplemental financial aid application.
SA1AL HOME_PRCH_YY_PAR FOCUS='Year,Home,Purch' 2
RECORD COPY NAME='SA-FR-PUR-YR-P-YY'
Year the parents' home was purchased. Beginning in year '94, this
information is from the supplemental financial aid application.
SA0Z6 HOME_PRCH_PRC_PAR FOCUS='Home Price' 7
RECORD COPY NAME='SA-FR-PUR-PRI-P'
Price of the parents' home when purchased as reported on the
supplemental financial aid application.
Format is $$$$$$$.
SA0Z7 OTH_RE_VAL_PAR FOCUS='Par Other,Real Estate,Value' 7
RECORD COPY NAME='SA-FR-OTH-RE-VAL-P'
Value of parents' other real estate and investments.
Format is $$$$$$$.
Beginning in 1996-97, this field does not impact the IM calculation.
DEFAULT: 9999999
SA0Z8 OTH_RE_DEBT_PAR FOCUS='Par Other/Real Estate,Debt' 7
RECORD COPY NAME='SA-FR-OTH-RE-DEBT-P'
Amount owed on parents' other real estate and investments.
Format is $$$$$$$.
Beginning in 1996-97, this field does not impact the IM calculation.
DEFAULT: 9999999
SA0Z9 INVSTMT_VAL_PAR FOCUS='Parents,Inv Value' 7
RECORD COPY NAME='SA-FR-OTH-INV-VAL-P'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1091
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1090
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0Z9 INVSTMT_VAL_PAR (CONT) Value of parents' investments as reported on the supplemental
financial aid application.
Format is $$$$$$$.
SA0ZA INVSTMT_DEBT_PAR FOCUS='Parents,Inv Debt' 7
RECORD COPY NAME='SA-FR-OTH-INV-DEBT-P'
Amount owed on parents' investments as reported on the
supplemental financial aid application.
Format is $$$$$$$.
SA0ZB FR_BUS_ASSET_PAR FOCUS='Parents,Bus Value' 7
RECORD COPY NAME='SA-FR-BUS-ASSETS-P'
Value of parents' business and/or farm. Format is $$$$$$$.
SA0ZC FR_BUS_VAL_PAR FOCUS='Par Bus,Value' 7
RECORD COPY NAME='SA-FR-BUS-VAL-P'
Value of parent's business. Format is $$$$$$$.
Beginning in 1996-97, this field does not impact the IM calculation.
DEFAULT: 9999999
SA0ZD FR_BUS_DEBT_PAR FOCUS='Parents,Bus Debt' 7
RECORD COPY NAME='SA-FR-BUS-DEBT-P'
Amount owed on parents' business and/or farm. Format is $$$$$$$.
SA0ZE FR_BUS_DBT_PAR FOCUS='Par Bus,Debt' 7
RECORD COPY NAME='SA-FR-BUS-DBT-P'
The amount owed on parent's business. Format is $$$$$$$.
Beginning in 1996-97, this field does not impact the IM calculation.
DEFAULT: 9999999
SA0ZF BUS_FARM_SUPL_PAR FOCUS='Parents,Bus/Farm,Suppl' 1
RECORD COPY NAME='SA-FR-BUS-FARM-SUP'
A value indicating whether a Business/Farm Supplement was filed with
the need analysis form.
VALUES: (BLANK) No Business/Farm Supplement was filed.
Y A Business/Farm Supplement was filed.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1092
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1091
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0ZG FR_FARM_INCL_PAR FOCUS='Parents,Farm Inc' 1
RECORD COPY NAME='SA-FR-FARM-INCL-P'
A value indicating whether business/farm holdings are attributable
to a farm.
VALUES: (BLANK)
N A farm is not included in business/farm equity.
Y A farm is included in business/farm equity.
SA0ZH FR_LIVE_FARM_PAR FOCUS='Par,Live,Farm' 1
RECORD COPY NAME='SA-FR-LIVE-FARM-P'
A value indicating whether the student's parents' family is living
on the farm as reported on the supplemental financial aid application.
VALUES: (BLANK) No response.
N No, the family is not living on the farm.
Y Yes, the family is living on the farm.
SA0ZI DIS_WKR_HMKR_STU REFER TO SA0XL FOR VALID VALUES. 2
FOCUS='DW,DH'
A flag indicating whether the student is a Dislocated Worker/
Displaced Homemaker. This is a composite field containing elements
SA0ZJ and SA0ZL.
SA0ZJ FR_DW_STU FOCUS='Stu, DW' 1
RECORD COPY NAME='SA-FR-DW-S'
A value indicating whether the student is a Dislocated Worker.
VALUES: (BLANK) No response.
N The student is not a Dislocated Worker.
Y The student is a Dislocated Worker.
SA0ZK FR_GRAD_PROF FOCUS='Grad,Prof Stu' 1
RECORD COPY NAME='SA-FR-GRAD-S'
A value indicating whether the student will be enrolled in a graduate
or professional program (beyond a bachelor's degree).
DEFAULT: N The student is not a professional or
graduate.
VALUES: (BLANK) No response.
N The student is not a professional or graduate.
Y The student is a professional or graduate.
SA0ZL FR_DH_STU FOCUS='Stu, DH' 1
RECORD COPY NAME='SA-FR-DH-S'
A value indicating whether the student is a Displaced Homemaker.
VALUES: (BLANK) No response.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1093
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1092
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0ZL FR_DH_STU (CONT)
N The student is not a Displaced Homemaker.
Y The student is a Displaced Homemaker.
SA0ZM FR_MARRIED FOCUS='Mar,Stu' 1
RECORD COPY NAME='SA-FR-IS-MAR-S'
A value indicating whether a student is a married student.
DEFAULT: N The student is not married.
VALUES: (BLANK) No response
N The student is not married.
Y The student is married.
SA0ZN FR_TAX_FORM_STU FOCUS='Stu,Tax,Form' 1
RECORD COPY NAME='SA-FR-FORM-S'
Type of tax form student will file.
VALUES: (BLANK)
1 IRS 1040 (Federal value) and Completed 1040A,
1040EZ or 1040 Telefile (CSS Profile value)
2 IRS 1040A, IRS 1040EZ, 1040 Telefile (Federal
value) and Completed IRS 1040 (CSS Profile value)
3 Foreign Tax Return (Federal value) and
Estimated 1040A, 1040EZ, or 1040TEL (CSS Profile
value)
4 Tax Return from Puerto Rico, Guam, American Samoa,
the Virgin Islands, Marshall Islands,
the Federated States of Micronesia or Palau
(Federal value) and Estimated 1040 (CSS Profile
value)
5 Will not file (CSS Profile value)
SA0ZO FR_EXEMPT_STU FOCUS='Stu,Num,Exmpt' 2
RECORD COPY NAME='SA-FR-EXEMPT-S'
Number of exemptions claimed on student's tax return.
DEFAULT: 99
SA0ZP FR_MARITAL_STU FOCUS='Stu,Mrtl,Stat' 1
RECORD COPY NAME='SA-FR-MARITAL'
Student's marital status.
Note: PARS carries only M and S; conversion done in SBA453.
Valid values for years > 93 follow.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1094
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1093
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0ZP FR_MARITAL_STU (CONT)
VALUES: (BLANK) No response
U Unmarried (single, divorced, widowed)
M Married/Remarried
S Separated
SA0ZQ MARR_DT_STU FOCUS='Student,Marriage,Date' 8
RECORD COPY NAME='SA-FR-DATE-OF-MAR'
Date of marriage (GAPSFAS).
SA0ZR FR_LEGAL_RES_DT_S FOCUS='Legal,Res Stu' 8
RECORD COPY NAME='SA-FR-LEGAL-RES-DATE-S'
Date the student became a legal state resident. Starting with
award year '99, day is not provided on the incoming ISIR, so
the day is defaulted to "01".
Starting with award year 2001, if a student left month and/or
year blank on the FAFSA residency question, then the date is
defaulted as follows:
If month is not reported, it defaults to 01
If year is not reported, it defaults to current year
SA0ZS FR_NUM_HSHLD_STU FOCUS='Stu,Num,Hshld' 2
RECORD COPY NAME='SA-FR-SIZE-HSLD-S'
Number in student's household during coming year.
SA0ZT FR_YR_SCHOOL FOCUS='Year,in School' 1
RECORD COPY NAME='SA-FR-YR-SCHOOL'
Student's year in college. For years '94 and '95, this information
is from the supplemental financial aid application. This field is
not used beyond year '95.
Note: This element is not used for 1995-96 processing.
CSS and GAPSFAS values for award years 94 and 95:
Blank Not reported
1 1st year (Never previously attended)
2 1st year (Previously attended)
3 2nd year
4 3rd year
5 4th year
6 5th year or more undergraduate
7 1st year graduate or professional
8 2nd year graduate or professional
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1095
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1094
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0ZT FR_YR_SCHOOL (CONT) 9 3rd year graduate or professional
0 4th year or more graduate or professional
ACT, CSS , Pell and PHEAA values for award years 91-92 and 92-93:
Blank Not reported
1 1st year (Never previously attended)
P 1st year (Previously attended)
2 2nd year (Sophomore)
3 3rd year (Junior)
4 4th year (Senior)
5 5th year (undergraduate)
6 1st year graduate or professional
7 Continuing graduate or professional
GAPSFAS values for award year 91-92 and 92-93:
Blank Not reported
6 1st year graduate or professional
7 2rd year graduate or professional
8 3rd year graduate or professional
9 4th year (or more) graduate or professional
VALUES: (BLANK)
1
2
3
4
5
6
7
8
9
0
P
SA0ZU DEGREE FOCUS='Degree' 2
Composite field containing elements SA0ZV and SA0ZW.
First position indicates whether the student will have a Bachelor's
degree by July 1 of the current year. Students who have already
received a Bachelor's degree are not eligible for Pell Grant awards.
Valid values are Y (yes), N (no) and Blank (not reported).
Second position indicates the number of years in which the student is
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1096
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1095
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA0ZU DEGREE (CONT) expected to receive his/her degree (GAPSFAS). Valid range is 01-06.
SA0ZV DEGREE_BY_JULY FOCUS='Deg,by,July' 1
RECORD COPY NAME='SA-FR-DEG-JULY'
A value indicating whether the student will have a Bachelor's degree
by July 1 of the current year. Students who have already received a
Bachelor's degree are not eligible for Pell Grant Awards.
VALUES: (BLANK) Not reported.
Y Yes, student will have Bachelor's degree.
N No, student will not have Bachelor's degree.
SA0ZW YR_DEGREE_EXPCT FOCUS='Year,Deg,Expct' 1
RECORD COPY NAME='SA-FR-YR-DEG-EXP'
Number of years in which student is expected to receive his/her degree
(GAPSFAS).
VALUES: (BLANK) Information not provided
RANGES: 1-6
SA0ZX FR_NUM_IN_COLL_STU FOCUS='Stu,Num,Coll' 1
RECORD COPY NAME='SA-FR-IN-COLL-S'
Number in student's household that will be enrolled at least half-time
in postsecondary education.
SA0ZY FR_ST_RESID_STU REFER TO SA2KA FOR VALID VALUES. 2
FOCUS='Stu,State,Resid'
RECORD COPY NAME='SA-FR-STATE-LEGAL'
Student's state of legal residence.
SA0ZZ FR_CITZN_STAT FOCUS='Stu,Citzn' 1
RECORD COPY NAME='SA-FR-CITIZEN'
Student's citizenship status.
VALUES: (BLANK) No response
1 U.S. citizen
2 Eligible noncitizen
3 Neither of the above
SA100 FAMILY_GRID_REL FOCUS='Family, Grid' 7
A composite field containing elements SA101 through SA107. It
indicates the relationship of up to seven family members to the student.
Beginning in year '94, this information is from the supplemental
financial aid application.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1097
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1096
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA100 FAMILY_GRID_REL (CONT) Valid values
1 Student's parent
2 Student's stepparent
3 Student's brother or sister
4 Student's husband or wife
5 Student's child/stepchild
6 Student's grandparent
7 Student's stepbrother/sister
8 Other
SA101 FR_RLTNSHP_1 FOCUS='Rel 1' 1
RECORD COPY NAME='SA-FR-REL1'
Relationship 1 from tape.
VALUES: (BLANK)
1
2
3
4
5
6
7
8
SA102 FR_RLTNSHP_2 REFER TO SA101 FOR VALID VALUES. 1
FOCUS='Rel 2'
RECORD COPY NAME='SA-FR-REL2'
Relationship 2 from OAR tape.
SA103 FR_RLTNSHP_3 REFER TO SA101 FOR VALID VALUES. 1
FOCUS='Rel 3'
RECORD COPY NAME='SA-FR-REL3'
Relationship 3 from OAR tape.
SA104 FR_RLTNSHP_4 REFER TO SA101 FOR VALID VALUES. 1
FOCUS='Rel 4'
RECORD COPY NAME='SA-FR-REL4'
Relationship 4 from OAR tape.
SA105 FR_RLTNSHP_5 REFER TO SA101 FOR VALID VALUES. 1
FOCUS='Rel 5'
RECORD COPY NAME='SA-FR-REL5'
Relationship 5 from OAR tape.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1098
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1097
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA106 FR_RLTNSHP_6 REFER TO SA101 FOR VALID VALUES. 1
FOCUS='Rel 6'
RECORD COPY NAME='SA-FR-REL6'
Relationship 6 from OAR tape.
SA107 FR_RLTNSHP_7 REFER TO SA101 FOR VALID VALUES. 1
FOCUS='Rel 7'
RECORD COPY NAME='SA-FR-REL7'
Relationship 7 from OAR tape.
SA108 EIGHT_MEMB FOCUS='Rel at,College' 1
RECORD COPY NAME='SA-FR-EIGHT-MBRS'
A value indicating whether there are more than eight family members.
VALUES: (BLANK) Information not provided.
Y Yes, there are more than eight family members.
N No, there are less than nine family members.
SA109 REL_ATTEND_COL FOCUS='Family,Attend,College' 7
A composite field containing elements SA10A through SA10G
indicating whether the family members listed will be attending
college at least half-time.
Beginning in year '94, this information is from the supplemental
financial aid application.
Blank Information not provided
0 Not Applicable
1 Full-Time
2 Half-Time
SA10A FMLY_MEMB_ATTND_1 FOCUS='Attend,Coll 1' 1
RECORD COPY NAME='SA-FR-ATD1'
Attend 1 from tape.
VALUES: (BLANK) Information not provided.
0 Not Applicable.
1 Will attend college full-time.
2 Will attend college half-time.
SA10B FMLY_MEMB_ATTND_2 REFER TO SA10A FOR VALID VALUES. 1
FOCUS='Attend,Coll 2'
RECORD COPY NAME='SA-FR-ATD2'
Attend 2 from OAR tape.
SA10C FMLY_MEMB_ATTND_3 REFER TO SA10A FOR VALID VALUES. 1
FOCUS='Attend,Coll 3'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1099
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1098
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA10C FMLY_MEMB_ATTND_3 (CONT) RECORD COPY NAME='SA-FR-ATD3'
Attend 3 from OAR tape.
SA10D FMLY_MEMB_ATTND_4 REFER TO SA10A FOR VALID VALUES. 1
FOCUS='Attend,Coll 4'
RECORD COPY NAME='SA-FR-ATD4'
Attend 4 from OAR tape.
SA10E FMLY_MEMB_ATTND_5 REFER TO SA10A FOR VALID VALUES. 1
FOCUS='Attend,Coll 5'
RECORD COPY NAME='SA-FR-ATD5'
Attend 5 from OAR tape.
SA10F FMLY_MEMB_ATTND_6 REFER TO SA10A FOR VALID VALUES. 1
FOCUS='Attend,Coll 6'
RECORD COPY NAME='SA-FR-ATD6'
Attend 6 from OAR tape.
SA10G FMLY_MEMB_ATTND_7 REFER TO SA10A FOR VALID VALUES. 1
FOCUS='Attend,Coll 7'
RECORD COPY NAME='SA-FR-ATD7'
Attend 7 from OAR tape.
SA10H APP_START_DT FOCUS='Fin Aid,From Date' 6
RECORD COPY NAME='SA-FR-APP-START'
Application period beginning date as requested by the student.
Beginning in year '94, this information is from the supplemental
financial aid application. Format is mmyy.
SA10I APP_END_DT FOCUS='Fin Aid,End Date' 6
RECORD COPY NAME='SA-FR-APP-END'
Application period ending date as requested by the student. Beginning
in year '94, this information is from the supplemental financial
aid application. Format is mmyy.
SA10J SELF_HELP_AID FOCUS='Self,Help,Aid' 1
RECORD COPY NAME='SA-FR-SELF-HLP-AID'
Student's self-help aid preference. Beginning in year '94, this
information comes from the supplemental financial aid application.
Valid values for year 95 follow. Field not currently loaded.
VALUES: (BLANK) No response
1 Part-time job
2 Loan Only
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA10J SELF_HELP_AID (CONT)
3 Accept both, prefer loan
4 Accept both, prefer job
5 No preference
SA10J Valid values for 94 WHEN ELEMENT SA000 EQUALS 1994
(BLANK) No response
1 Part-time job
2 Loan Only
3 Accept both, prefer loan
4 Accept both, prefer job
5 No preference
SA10J Valid values for 93 WHEN ELEMENT SA000 EQUALS 1993
(BLANK) No preference
1 Loan
2 Part-time job
4 Part-time job and loan
J Prefer work
L Prefer loan
SA10K EXPCT_HOUS_BDGT FOCUS='Expct, Hsg' 1
RECORD COPY NAME='SA-FR-BUDGET-TYPE'
For year '94 and beyond, the student's expected housing status as
reported on the need analysis application.
Note: PARS uses element SA2IF from the Pell Segment. If you prefer
PARS use this element (SA10K), you must modify the pointer for
element SP105 which is passed to PARS.
VALUES: (BLANK) No response
1 On campus
2 Off campus
3 With Parent(s)
SA10L FR_ENRL_STST FOCUS='Enrl,Stat' 1
RECORD COPY NAME='SA-FR-ENROL-STAT'
Student's expected enrollment status during the school year.
VALUES: (BLANK) Information not provided
1 Full-time
2 Half-time
3 Less than half-time
CONTINUED
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SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA10L FR_ENRL_STST (CONT)
4 3/4 time (ACT only)
5 Correspondence (ACT only)
SA10M GRAD_DT FOCUS='Grad,Date' 6
RECORD COPY NAME='SA-FR-GRAD-DT'
Student's expected completion date of college degree or certificate.
SA10N NAF_MAJOR FOCUS='Major' 2
RECORD COPY NAME='SA-FR-MAJOR'
Student's course of study as indicated on need analysis form.
Valid values for award years > 90:
VALUES: (BLANK) Not reported
01 Agriculture
02 Architecture
03 Biological science
04 Business, Commerce, Computer Science
05 Education, Teaching
06 Engineering
07 English, Journalism
08 Fine and Applied Arts
09 Foreign Language, Literature
10 Forestry, Environmental Science
11 Geography
12 Health Profession, Nursing
13 Home Economics
14 Law
15 Library Science
16 Liberal Arts
17 Math, Statistics
18 Military, Air, or Naval Service
19 Pharmacy
20 Philosophy
21 Physical or Earth Science, Chemistry
22 Psychology
23 Religion, Theology
24 Social Science & Work, Anthropology, Sociology
25 Trade and Vocational Training
26 Political Science, Government, History
27 Communication
28 Continuing Education
29 Other/undecided
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SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA10O DEGREE_OBJ FOCUS='Degree, Obj' 1
RECORD COPY NAME='SA-FR-DEG-OBJ'
Degree objective (GAPSFAS).
VALUES: (BLANK) Information not provided
1 1 MA/MS
2 2 PHD/EDD
3 3 MBA
4 4 JD
5 5 MD/DDS/DVM/DO
6 6 MDIV
7 7 Other
SA10P LN_DEF_GRNT_REF_FR FOCUS='Ln Def/Grant Ref' 1
RECORD COPY NAME='SA-FR-LOAN-DEF-GRANT-REP'
A value indicating whether the student is currently in default on a
Title IV loan and/or owes a refund due to overpayment on a Title
IV grant.
VALUES: (BLANK) Information not provided.
1 Loan in default; no grant refund owed.
2 Loan not in default; refund owed on grant.
3 Loan in default and refund owed on grant.
4 Loan not in default; no grant refund owed.
SA10Q FR_ATTEND_SAME_COL FOCUS='Attend,Same Col' 1
RECORD COPY NAME='SA-FR-ATTEND-SAME-COLL-S'
A value indicating whether the student plans to attend the same
college as during the previous academic year.
VALUES: (BLANK) No response
1 Yes, the student will attend same college.
2 No, the student will not attend same college.
SA10R NUM_POST_SCND FOCUS='Post Sec,High Sch' 1
RECORD COPY NAME='SA-FR-POST-SEC-NO'
A value indicating the number of postsecondary institutions the
student has attended. Beginning in year '94, this information is
from the supplemental financial aid application.
Note: For year 93, if this information is provided from an ACT or
ACT-format tape, this field will only contain data when the
number of postsecondary institutions attended is greater
than four.
VALUES: (BLANK) Information not provided
0 None
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA10R NUM_POST_SCND (CONT)
1 One
2 Two
3 Three
4 Four
5 Five
6 Six
7 Seven
8 Eight
9 Nine or more
SA10S PREV_INSTITUTION_1 FOCUS='Previous,Coll 1' 7
RECORD COPY NAME='SA-FR-PREV-COLL-1'
CSS College code for previously attended college (1). Beginning
in year '94, this information is from the supplemental financial
aid application.
SA10T PREV_INSTITUTION_2 FOCUS='Previous,Coll 2' 7
RECORD COPY NAME='SA-FR-PREV-COLL-2'
CSS College code for previously attended college (2). Beginning
in year '94, this information is from the supplemental financial
application.
SA10U PREV_INSTITUTION_3 FOCUS='Previous,Coll 3' 7
RECORD COPY NAME='SA-FR-PREV-COLL-3'
CSS College code for previously attended college (3). Beginning
in year '94, this information is from the supplemental financial
aid application.
SA10V LEGAL_RESID_DT FOCUS='Legal,Resid,Date' 6
RECORD COPY NAME='SA-FR-LEGAL-RES-DATE'
Date the student became a legal resident of his/her state of residence.
SA10W DEPENDENCY_QUESTIONS FOCUS='Comp,Depend' 4
Composite field containing elements SA10X, SA10Y, SA10Z and SA110.
First position: Date of birth test. Whether the student was born
before a specified date. Valid values are blank, Y, and N.
Values for award year 04 refer to January 1, 1980.
Values for award year 03 refer to January 1, 1979.
Values for award year 02 refer to January 1, 1978.
CONTINUED
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SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA10W DEPENDENCY_QUESTIONS(CONT) Second position: Veteran status. Valid values are blank, Y, and N.
Third position: Whether student is an orphan or a ward of the court.
Valid values are blank, Y, and N.
Fourth position: Whether student has legal dependents other than a
spouse. Valid values are blank, Y, and N.
SA10X DOB_TEST FOCUS='DOB,Test' 1
RECORD COPY NAME='SA-FR-DOB-TEST'
A value indicating whether student was born before a specified date.
Values for award year 04 refer to January 1, 1980.
Values for award year 03 refer to January 1, 1979.
Values for award year 02 refer to January 1, 1978.
DEFAULT: N
VALUES: (BLANK) Information not provided.
N No, student was not born before specified date.
Y Yes, student was born before specified date.
For years < 88, value = Live Parents, This.
Did student live with parents for more than six weeks this year?
SA10Y FR_VET FOCUS='Vet' 1
RECORD COPY NAME='SA-FR-VETERAN'
A value indicating whether student is a veteran of the U.S. Armed
Forces.
DEFAULT: N
VALUES: (BLANK) Information not provided.
Y Yes, student is a vet.
N No, student is not a vet.
SA10Z FR_ORPHAN_WARD FOCUS='Orph,Ward' 1
RECORD COPY NAME='SA-FR-ORPHAN-WARD'
A value indicating whether the student is an orphan or a ward of the
court, or was a ward of the court until age 18.
DEFAULT: N
VALUES: (BLANK) Information not provided.
Y Yes, student is an orphan or ward of the court.
N No, student is not an orphan or ward of the court.
CONTINUED
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SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA10Z FR_ORPHAN_WARD (CONT)
SA110 FR_LEGAL_DEPEN FOCUS='Legal, Dep' 1
RECORD COPY NAME='SA-FR-LEGAL-DPNTS'
A value indicating whether student has legal dependents other than a
spouse.
DEFAULT: N
VALUES: (BLANK) Information not provided.
Y Yes, student has other legal dependents.
N No, student has no other legal dependents.
SA111 FR_RCVD_AID_88 FOCUS='Rcvd,Fed Aid' 1
RECORD COPY NAME='SA-FR-RCVD-AID-88'
A value indicating whether the student has previously received
federal financial aid.
Valid values for award year 93:
Blank Information not provided.
1 Student first received federal aid during 1987-88.
2 Student first received federal aid during 1988-89.
3 Student first received federal aid during 1989-90.
4 Student first received federal aid during 1990-91.
5 Student first received federal aid during 1991-92.
6 Student did not receive federal aid during 1987-88,
1988-89, 1989-90, 1990-91 or 1991-92.
Valid values for award year 92:
Blank Information not provided.
1 Student received federal aid during 1987-88.
2 Student received federal aid during 1988-89.
3 Student received federal aid during 1989-90.
4 Student received federal aid during 1990-91.
5 Student did not receive federal aid during
1987-88, 1988-89, 1989-90 or 1990-91.
Valid values for award year 91:
Blank Information not provided.
1 Student received federal aid during 1987-88.
2 Student received federal aid during 1988-89.
3 Student received federal aid during 1989-90.
4 Student did not receive federal aid during
1987-88, 1988-89 or 1989-90.
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA111 FR_RCVD_AID_88 (CONT)
Valid values for award year 90:
Blank Information not provided.
1 Student never received federal aid.
2 Student received federal aid during 1987-88.
3 Student received federal aid during 1988-89.
4 Student received federal aid prior to 1987-88.
VALUES: (BLANK)
1
2
3
4
5
6
SA112 EXEMPT_85 FOCUS='Exmpt,1985' 1
RECORD COPY NAME='SA-FR-EXEM-85'
A value indicating whether student was claimed by parents as a U.S.
income tax exemption in 1985. This definition is used when processing
years after 1987.
VALUES: (BLANK) Information not provided.
Y Yes, student was claimed by parents in 1985.
N No, student was not claimed by parents in 1985.
For years before 1988, value = Received $1000, This.
Did student get more than $1000 worth of support from parents this
year?
SA113 EXEMPTIONS 86-92 FOCUS='Exmpt,86 92' 7
A value indicating whether student was claimed by parents as U.S.
income tax exemption in 1986 (first position of this field), 1987
second position), 1988 (third position), 1989 (fourth position),
1990 (fifth position), 1991 (sixth position), and/or 1992 (seventh
position).
Valid values for each position are Y, N and blank.
SA114 EXEMPTIONS_89_91 FOCUS='Exmpt,89 91' 3
A value indicating whether student was claimed by parents as U.S.
income tax exemption in 1989 (first position of this field), 1990
(second position) and/or 1991 (third position).
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA114 EXEMPTIONS_89_91 (CONT) Valid values for each position are Y, N or blank.
SA115 EXEMPTIONS_90_92 FOCUS='Exmpt,90 92' 3
A value indicating whether student was claimed by parents as U.S.
income tax exemption in 1990 (first position of this field), 1991
(second position) and/or 1992 (third position).
Valid values for each position are Y, N or blank.
SA116 EXEMPTIONS_87_89 FOCUS='Exmpt,87 89' 3
A value indicating whether student was claimed by parents as U.S.
income tax exemption in 1987 (first position of this field), 1988
(second position) and/or 1989 (third position).
Valid values for each position are Y, N or blank.
SA117 EXEMPTIONS_88_90 FOCUS='Exmpt,88 90' 3
A value indicating whether student was claimed by parents as U.S.
income tax exemption in 1988 (first position of this field), 1989
(second position) and/or 1990 (third position).
Valid values for each position are Y, N or blank.
SA118 EXEMPT_86 FOCUS='Exmpt,1986' 1
RECORD COPY NAME='SA-FR-EXEM-86'
A value indicating whether student was claimed by parents as U.S.
income tax exemption in 1986. This definition is used when processing
years after 1987.
VALUES: (BLANK) Information not provided.
Y Yes, student was claimed by parents in 1986.
N No, student was not claimed by parents in 1986.
For years before 1988, value = Received $1000, Next.
Will student get more than $1000 worth of support from parents next
year?
SA119 EXEMPT_87 FOCUS='Exmpt,1987' 1
RECORD COPY NAME='SA-FR-EXEM-87'
A value indicating whether student will be claimed by parents as a U.S.
income tax exemption in 1987.
VALUES: (BLANK) Information not provided.
Y Yes, student will be claimed by parents in 1987.
N No, student will not be claimed in 1987.
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SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA11A FR_EXEMPT_88 FOCUS='Exmpt,1988' 1
RECORD COPY NAME='SA-FR-EXEM-88'
A value indicating whether student will be claimed by parents as a
U.S. income tax exemption in 1988.
VALUES: (BLANK) Information not provided.
Y Yes, student will be claimed by parents in 1988.
N No, student will not be claimed in 1988.
SA11B FR_EXEMPT_89 FOCUS='Exmpt,1989' 1
RECORD COPY NAME='SA-FR-EXEM-89'
A value indicating whether student will be claimed by parents as a
U.S. income tax exemption in 1989.
VALUES: (BLANK) Information not provided.
Y Yes, student will be claimed by parents in 1989.
N No, student will not be claimed in 1989.
SA11C FR_EXEMPT_90 FOCUS='Exmpt,1990' 1
RECORD COPY NAME='SA-FR-EXEM-90'
A value indicating whether student will be claimed by parents as a
U.S. income tax exemption in 1990.
VALUES: (BLANK) Information not provided.
Y Yes, student will be claimed by parents in 1990.
N No, student will not be claimed in 1990.
SA11D FR_EXEMPT_91 FOCUS='Exmpt,1991' 1
RECORD COPY NAME='SA-FR-EXEM-91'
A value indicating whether student will be claimed by parents as a
U.S. income tax exemption in 1991.
VALUES: (BLANK) Information not provided.
Y Yes, student will be claimed by parents in 1990.
N No, student will not be claimed in 1990.
SA11E FR_EXEMPT_92 FOCUS='Exmpt,1992' 1
RECORD COPY NAME='SA-FR-EXEM-92'
A value indicating whether student will be claimed by parents as a
U.S. income tax exemption in 1992.
VALUES: (BLANK) Information not provided.
Y Yes, student will be claimed by parents in 1992.
N No, student will not be claimed in 1992.
SA11F EXPCT_DT_DEG FOCUS='Exp,Date,Degree' 8
RECORD COPY NAME='SA-FR-EXP-DATE-DEG'
Date the student expects to complete his or her degree/certificate.
CONTINUED
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SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA11F EXPCT_DT_DEG (CONT) Starting with award year '99, day is not provided on the incoming
ISIR, so the day is defaulted to "01" in the OAR Cycle.
SA11G CRS_OF_STUDY REFER TO SA2E2 FOR VALID VALUES. 2
FOCUS='Course,Study'
RECORD COPY NAME='SA-FR-COURSE-OF-STUDY'
Student's course of study as indicated on the need analysis form.
SA11H INCOME_85_91 FOCUS='Income,85 91' 7
A value indicating whether student's total resources were $4,000 or
more in 1985 (first position of this field), 1986 (second position),
1987 (third position), 1988 (fourth position), 1989 (fifth position),
1990 (sixth position) and/or 1991 (seventh position).
Valid values for each position are Y, N or blank.
SA11I INCOME_85_90 FOCUS='Income,85 90' 6
A value indicating whether student's total resources were $4,000 or
more in 1985 (first position of this field), 1986 (second position),
1987 (third position), 1988 (fourth position), 1989 (fifth position)
and/or 1990 (sixth position).
Valid values for each position are Y, N or blank.
SA11J INCOME_85_89 FOCUS='Income,85 89' 5
A value indicating whether student's total resources were $4,000 or
more in 1985 (first position of this field), 1986 (second position),
1987 (third position), 1988 (fourth position) and/or 1989 (fifth
position).
Valid values for each position are Y, N or blank.
SA11K FR_INCOME_85 FOCUS='Inc>4K,1985' 1
RECORD COPY NAME='SA-FR-INCOME-85'
A value indicating whether student's total resources were $4,000 or
more in 1985.
VALUES: (BLANK) Information not provided.
Y Student's resources were $4000 or more in 1985.
N Student's resources were not $4000 or more in 1985
SA11L DEG_CERT REFER TO SA2DU FOR VALID VALUES. 1
FOCUS='Exp,Degree,Certif'
RECORD COPY NAME='SA-FR-DEG-CERT'
CONTINUED
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SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA11L DEG_CERT (CONT)
Student's intended degree or certificate as indicated on the need
analysis form.
SA11M FR_INCOME_86 FOCUS='Inc>4K,1986' 1
RECORD COPY NAME='SA-FR-INCOME-86'
A value indicating whether student's total resources were $4,000 or
more in 1986.
VALUES: (BLANK) Information not provided.
Y Student's resources were $4000 or more in 1986.
N Student's resources were not $4000 or more in 1986
SA11N PREF_WORK_STUDY REFER TO SA2DW FOR VALID VALUES. 1
FOCUS='Prefer,Work,Study'
RECORD COPY NAME='SA-FR-PREFER-WORK-STUDY'
A value indicating whether the student is interested in work-study.
SA11O FR_INCOME_87 FOCUS='Inc>4K,1987' 1
RECORD COPY NAME='SA-FR-INCOME-87'
A value indicating whether student's total resources were $4,000 or
more in 1987.
VALUES: (BLANK) Information not provided.
Y Student's resources were $4000 or more in 1987.
N Student's resources were not $4000 or more in 1987
SA11P PREF_LOAN REFER TO SA2DY FOR VALID VALUES. 1
FOCUS='Prefer,Loan'
RECORD COPY NAME='SA-FR-PREFER-LOAN'
A value indicating whether the student is interested in student loans.
SA11Q FR_INCOME_88 FOCUS='Inc>4K,1988' 1
RECORD COPY NAME='SA-FR-INCOME-88'
A value indicating whether student's total resources were $4,000 or
more in 1988.
VALUES: (BLANK) Information not provided.
Y Student's resources were $4000 or more in 1988.
N Student's resources were not $4000 or more in 1988
SA11R PREF_PLUS REFER TO SA2E0 FOR VALID VALUES. 1
FOCUS='Prefer,PLUS'
RECORD COPY NAME='SA-FR-PREFER-PLUS'
A value indicating whether the student is interested in Parent Loans
for Undergraduate Students (Federal PLUS).
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA11S FR_INCOME_89 FOCUS='Inc>4K,1989' 1
RECORD COPY NAME='SA-FR-INCOME-89'
A value indicating whether student's total resources were $4,000 or
more in 1989.
VALUES: (BLANK) Information not provided.
Y Student's resources were $4000 or more in 1989.
N Student's resources were not $4000 or more in 1989
SA11T FR_INCOME_90 FOCUS='Inc>4K,1990' 1
RECORD COPY NAME='SA-FR-INCOME-90'
A value indicating whether student's total resources were $4,000 or
more in 1990.
VALUES: (BLANK) Information not provided.
Y Student's resources were $4000 or more in 1989.
N Student's resources were not $4000 or more in 1989
SA11U FR_INCOME_91 FOCUS='Inc>4K,1991' 1
RECORD COPY NAME='SA-FR-INCOME-91'
A value indicating whether student's total resources were $4,000 or
more in 1991.
VALUES: (BLANK) Information not provided.
Y Student's resources were $4000 or more in 1991.
N Student's resources were not $4000 or more in 1991
SA11V SUPL_FARM_VAL_STU FOCUS='Supp,Farm,Val,Stu' 6
RECORD COPY NAME='SA-FR-SUPP-FARM-VALUE-S'
Value of student's (and spouse's) business and farm as reported on the
supplemental financial aid application. Format is $$$$$$.
DEFAULT: 999999
SA11W NUM_DEPEN_STU FOCUS='Stu,Num,Dep' 1
RECORD COPY NAME='SA-FR-DEPENDENTS-S'
Number of student's dependents.
SA11X DEPENDENTS_0_5 FOCUS='Depend,0 5' 1
RECORD COPY NAME='SA-FR-DEPS-0-5'
Number of student's dependents between the ages of 0 and 5 years old.
Beginning in year '94, this information is from the supplemental
financial aid application.
SA11Y SPOUSE_ATTND FOCUS='Stu Sps,in Coll' 1
RECORD COPY NAME='SA-FR-SPS-ATT-COL'
CONTINUED
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SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA11Y SPOUSE_ATTND (CONT) A value indicating whether the student's spouse is also attending
college.
VALUES: (BLANK) Information not provided
Y Yes, spouse attends college.
N No, spouse does not attend college.
U Student is unmarried.
SA11Z DEPENDENTS_6_12 FOCUS='Depend,6 12' 1
RECORD COPY NAME='SA-FR-DEPS-6-12'
Number of student's dependents between the ages of 6 and 12 years old.
Beginning in year '94, this information is from the supplemental
financial aid application.
SA120 SPOUSE_A_STU FOCUS='Stu Sps,a Stu' 1
RECORD COPY NAME='SA-FR-SPS-A-STU'
A value indicating whether student's spouse is a student (GAPSFAS).
VALUES: (BLANK) Information not provided
1 Spouse is a full-time student.
2 Spouse is a part-time student.
3 Spouse is not a student.
SA121 DEPENDENTS_13 FOCUS='Depend, 13' 1
RECORD COPY NAME='SA-FR-DEPS-13'
Number of student's dependents (excluding spouse) 13 years of age or
older. Beginning in year '94, this information is from the
supplemental financial aid application.
SA122 STU_CONT_EMPLR FOCUS='Stu,Cont,Emply' 1
RECORD COPY NAME='SA-FR-CONT-EMP'
A value indicating whether student will continue to work for the same
employer during the school year.
VALUES: (BLANK) Information not provided.
Y Yes, student will continue to work for the same
employer.
N No, student will not continue to work for the same
employer.
SA123 SPOUSE_CONT_EMPLR FOCUS='Sps,Cont,Emply' 1
RECORD COPY NAME='SA-FR-SPS-CONT-EMP'
A value indicating whether student's spouse will continue to work for
the same employer during the school year.
VALUES: (BLANK) Information not provided.
Y Yes, spouse will continue to work for the same
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA123 SPOUSE_CONT_EMPLR (CONT)
employer.
N No, spouse will not continue to work for the same
employer.
SA124 SEL_SERV_REGIS FOCUS='Sel,Serv,Reg' 1
RECORD COPY NAME='SA-FR-SEL-SERV-REG'
A value indicating whether student has granted permission to be
registered by the Selective Service. This field is no longer
loaded from the CSS Profile record.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
VALUES: (BLANK) Not specified.
Y Yes, student gives permission to be registered by
the Selective Service.
N No, student does not give permission to be
registered by the Selective Service.
SA125 INAS_USE_EST_STU FOCUS='Use Est,Student' 1
RECORD COPY NAME='SA-FR-INAS-EXP-USE-S'
A value indicating whether estimated year student income figures
(rather than base year) are to be used in the Estimated Federal
Methodology (EM) calculation, the Institutional Methodology (IM)
calculation, neither, or both. For years prior to '97, this field
affects the FM and IM calculations.
DEFAULT: (BLANK)
VALUES: (BLANK) Do not use estimated.
B Use estimated year data in both calculations.
E Use estimated year data in the EM calculation.
I Use estimated year data in the IM calculation.
N Do not use estimated year data in either
calculations.
#SA126 FED_INCOME_STU FOCUS='Student,Fed Inc' 7
RECORD COPY NAME='SA-FR-FED-INC-S'
Student's Total Income. This value is automatically computed by INAS
whenever AGI or untaxed income components are updated. Beginning in
96-97, this value reflects the Estimated Federal Methodology (EM).
For tax filers:
Student/spouse AGI + social security + AFDC + child support received
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA126 FED_INCOME_STU (CONT) + other untaxed income + earned income credit - income exclusions
For non-tax filers:
Student's income + spouse's income + social security + AFDC
+ child support received + other untaxed income + earned income credit
- income exclusions
Note: See FM formula definitions for further details.
SA127 FR_ADJ_GROSS_STU FOCUS='Student, AGI' 7
RECORD COPY NAME='SA-FR-ADJ-GROSS-S'
Student's Adjusted Gross Income.
DEFAULT: 9999999
SA128 FR_INCOME_STU FOCUS='Student,Tax Inc' 7
RECORD COPY NAME='SA-FR-INC-S'
Student's income earned from work.
DEFAULT: 9999999
SA129 FR_INCOME_SPOUSE FOCUS='Spouse,Tax Inc' 7
RECORD COPY NAME='SA-FR-SPS-INC-S'
Spouse's income earned from work.
DEFAULT: 9999999
SA12A FR_OTH_NTAX_STU FOCUS='Student,Other,Non-Tax' 7
RECORD COPY NAME='SA-FR-OTH-NTAX-S'
Student's other untaxed income.
DEFAULT: 9999999
SA12B FR_SOC_SEC_BEN_STU FOCUS='Student,Soc Sec' 5
RECORD COPY NAME='SA-FR-SS-BEN-S'
Untaxed social security benefits received by the student.
DEFAULT: 99999
SA12C FR_AFDC_STU FOCUS='Student, AFDC' 5
RECORD COPY NAME='SA-FR-AFDC-S'
Student's untaxed income from Aid to Families with Dependent Children
(AFDC).
DEFAULT: 99999
SA12D FR_CHILD_SUPP_STU FOCUS='Student,Child,Support' 7
RECORD COPY NAME='SA-FR-CHILD-SUP-S'
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA12D FR_CHILD_SUPP_STU (CONT) Total amount of child support received for all children.
DEFAULT: 9999999
SA12E FR_FED_TAX_PD_STU FOCUS='Student,US Tax,Paid' 7
RECORD COPY NAME='SA-FR-FED-TAX-S'
Student's and spouse's federal income tax paid.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 9999999
SA12F ITMZ_DEDUCT_STU FOCUS='Student,IRS Ded' 7
RECORD COPY NAME='SA-FR-IRS-DEDUCT-S'
Student's (and spouse's) total itemized deductions. Format is $$$$$$$.
For award years 96-97 and beyond, this information is from the
supplemental financial aid application.
SA12G PELL_TOT_INC_STU FOCUS=' Pell,Tot Inc, Stu' 7
RECORD COPY NAME='SA-FR-PELL-TOT-S'
Student's total income used for Pell calculation. This field is
calculated by INAS.
For tax filers:
student/spouse AGI + social security + AFDC + child support
+ other untaxed income + ((GI Bill amt * months) / 2)
For non-tax filers:
student's income + spouse's income + social security + AFDC
+ child support + other untaxed income
+ ((GI Bill amt * months) / 2)
Note: GI benefits are not added for Simple Methodology.
See Pell Formula definitions for further details.
SA12H FR_MRTL_STAT_DT_S RECORD COPY NAME='SA-FR-MRTL-STAT-S' 6
Date the student was married, separated, divorced or widowed.
SA12I FR_MED_EXPEN_STU FOCUS='Student,Med/Dent,Expenses' 7
RECORD COPY NAME='SA-FR-MEDICAL-S'
Student's medical and dental expenses not paid by insurance.
SA12J FR_NUM_TUIT_STU FOCUS='Student,Tuition,Number' 2
RECORD COPY NAME='SA-FR-TUIT-NUM-S'
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA12J FR_NUM_TUIT_STU (CONT) Number of dependent children for whom elementary/secondary school
tuition was paid.
DEFAULT: 99
SA12K FR_TUIT_FEES_STU FOCUS='Student,Tuition.Amount' 5
RECORD COPY NAME='SA-FR-TUITION-S'
Elementary, junior high, and high school tuition paid for student's
dependent children.
DEFAULT: 99999
SA12L EST_SUMR_INCOME FOCUS='Student,Summer,Estimate' 7
RECORD COPY NAME='SA-FR-SUM-INC-SX'
Student's estimated taxable income for the summer (3 months).
Beginning in year '94, this information is from the supplemental
financial aid application. Format is $$$$$$$.
SA12M EST_ACAD_YR_INCOME FOCUS='Student,Award Yr,Estimate' 7
RECORD COPY NAME='SA-FR-AY-INC-SX'
Student's estimated taxable income for the academic year (9 months).
Beginning in year '94, this information is from the supplemental
financial aid application. Format is $$$$$$$.
SA12N SPOUSE_SUMR_INCOME FOCUS='Spouse,Summer,Estimate' 7
RECORD COPY NAME='SA-FR-SPS-SUM-INC-SX'
Spouse's estimated taxable income for the summer (3 months).
Beginning in year '94, this information is from the supplemental
financial aid application. Format is $$$$$$$.
SA12O SPOUSE_ACAD_YR_INC FOCUS='Spouse,Award Yr,Estimate' 7
RECORD COPY NAME='SA-FR-SPS-AY-INC-SX'
Spouse's estimated taxable income for the academic year (9 months).
Beginning in year '94, this information is from the supplemental
financial aid application. Format is $$$$$$$.
SA12P OTX_SUMR_INCOME FOCUS='Summer,Oth Tax Inc,Estimate' 7
RECORD COPY NAME='SA-FR-OTX-INC-SUM-SX
Other estimated taxable income for the summer (3 months).
Beginning in year '94, this information is from the supplemental
financial aid application. Format is $$$$$$$.
SA12Q OTX_ACAD_YR_INCOME FOCUS='Award Yr,Oth Tax Inc, Estim' 7
RECORD COPY NAME='SA-FR-OTX-INC-AY-SX'
Other estimated taxable income for the academic year (9 months).
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA12Q OTX_ACAD_YR_INCOME (CONT) Beginning in year '94, this information is from the supplemental
financial aid application. Format is $$$$$$$.
SA12R NTAX_SUMR_INCOME FOCUS='Summer,Oth Non-Tax,Estimate' 7
RECORD COPY NAME='SA-FR-OTH-NTX-SUM-SX'
Other estimated nontaxable income for the summer (3 months).
Beginning in year '94, this information is from the supplemental
financial aid application. Format is $$$$$$$.
SA12S NTAX_ACAD_YR_INC FOCUS='Stu/Sps,Oth NTax,Estimate' 7
RECORD COPY NAME='SA-FR-AY-NTX-SX'
Student's (and spouse's) other nontaxable income for the academic
year (9 months) not including financial aid. Beginning in year
'94, this information is from the supplemental financial aid
application. Format is $$$$$$$.
SA12T FR_VA_CONTRIB_AMT FOCUS='Est VC,Month,Amount' 3
RECORD COPY NAME='SA-FR-VC-AMT-SX'
Student's expected income per month from VEAP benefits for the coming
year.
Note: For years prior to 85-86, this field contains student's
expected income per month from social security benefits.
SA12U FR_VET_BEN_AMT FOCUS='Vet Ben,Amt' 3
RECORD COPY NAME='SA-FR-VET-ED-BEN-S'
Student expected income per month from veterans educational benefits.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 999
SA12V FR_VA_CONTRIB_MO FOCUS='Est VC,Months' 2
RECORD COPY NAME='SA-FR-VC-MTH-SX'
Number of months student expects to receive VA Contributory benefits
(VEAP) in the coming year. INAS calculates VEAP benefits at 9 months
for dependent students and 12 months for independent students unless
otherwise specified.
Note: For years prior to 85-86, this field contains the number
of months student expects to receive social security benefits.
RANGES: 00-12
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA12W FR_VET_BEN_MO FOCUS='Vet Ben,Mon' 2
RECORD COPY NAME='SA-FR-VET-MTH-S'
Number of months the student will receive veterans educational
benefits for the coming year.
RANGES: 00-12
SA12X FR_VET_BENE_AMT FOCUS='Est,Vet Ben,Month, Amt' 3
RECORD COPY NAME='SA-FR-VET-AMT-SX'
Student's expected income per month from veteran benefits.
SA12Y FR_VET_BENE_MO FOCUS='Est,Vet Ben,Months' 2
RECORD COPY NAME='SA-FR-VET-MTH-SX'
Number of months student expects to receive veteran benefits. INAS
calculates veteran benefits at 9 months for dependent students and 12
months for independent students unless otherwise specified.
RANGES: 00-12
SA12Z SUMR_EXPEN_STU_SPS FOCUS='Stu/Spouse,Summer,Expenses' 7
RECORD COPY NAME='SA-FR-SUM-EXP-STU-SPS'
Student's and spouse's summer expenses (GAPSFAS).
DEFAULT: 0000000
RANGES: 0000000-9999999
SA130 SUMR_EXPEN_SPOUSE FOCUS='Spouse,Summer,Expenses' 7
RECORD COPY NAME='SA-FR-SUM-EXP-PROP-SPS'
Student's prospective spouse's summer expense (GAPSFAS).
DEFAULT: 0000000
RANGES: 0000000-9999999
SA131 FR_EST_INC_STU FOCUS='Student,Earnings,Estimate' 7
RECORD COPY NAME='SA-FR-EST-ERN-S'
Student's estimated income earned from work for the coming year.
DEFAULT: 9999999
SA132 FR_EST_INC_SPS FOCUS='Spouse,Earnings,Estimate' 7
RECORD COPY NAME='SA-FR-EST-SPS-ERN-S'
Student's spouse's estimated income earned from work for the coming
year.
Beginning in year '94, this information is from the supplemental
financial aid application.
DEFAULT: 9999999
SA133 FR_EST_OTX_STU FOCUS='Stu/Spouse,Earnings,estimate' 7
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA133 FR_EST_OTX_STU (CONT) RECORD COPY NAME='SA-FR-EST-OTX-S'
Student's estimated other taxable income for the coming year.
Beginning in year '94, this information is from the supplemental
financial aid application.
DEFAULT: 9999999
SA134 EST_OTH_NTAX_STU FOCUS='Student,Oth Non-Tax,Estimate' 7
RECORD COPY NAME='SA-FR-EST-ONTX-S'
Student's estimated other nontaxable income for the coming year.
Beginning in year '94, this information is from the supplemental
financial aid application.
DEFAULT: 9999999
SA135 FR_ST_TAX_PD_STU FOCUS='Student,State/Oth,Tax Paid' 5
RECORD COPY NAME='SA-FR-STATE-TAX-S'
Student's and spouse's total state income tax paid.
SA136 CHILD_SUPP_PD_STU FOCUS='Student,Child Support,Paid' 5
RECORD COPY NAME='SA-FR-STU-CHILD-SUPP-PAID'
The amount the student paid in child support as reported on
the supplemental financial aid application.
DEFAULT: 99999
SA137 WORK_EXCLU_STU FOCUS='Student,Married,deduction' 5
RECORD COPY NAME='SA-FR-WRK-EXCL-S'
Student's Married Couple Deduction.
SA138 DEPEN_STU_BENE FOCUS='Spouse AGI' 7
RECORD COPY NAME='SA-FR-DEP-STUD-BEN-P'
Dependent student's (spouse's) Adjusted Gross Income.
SA139 FED_TAX_S_EST FOCUS='Est Stu,Fed Tax' 7
RECORD COPY NAME='SA-FR-EST-TAX-S'
Student's estimated U.S. income tax to be paid in the coming year.
DEFAULT: 9999999
SA13A DEPEN_STU_SAV FOCUS='Spouse,Savings' 7
RECORD COPY NAME='SA-FR-DEP-STUD-SAV-P'
Dependent student's (spouse's) cash, savings and net assets.
SA13B STU_IRA_KEOGH FOCUS=' Stu,IRA/Keogh' 7
RECORD COPY NAME='SA-FR-IRA-KEO-S'
Total value of student's (and spouse's) IRA, Keogh, 401k, 403b, etc.
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA13B STU_IRA_KEOGH (CONT) accounts as of December 31st of the tax year being reported on the
supplemental financial aid application. Format is $$$$$$$.
SA13C DEPEN_STU_NTAX FOCUS='Stu/Spouse,Non-Tax Inc' 7
RECORD COPY NAME='SA-FR-DEP-STUD-NTAX-P'
Dependent student's (spouse's) total untaxed income.
SA13D DEPEN_STU_TAX_PD FOCUS='Spouse,US Tax, Paid' 5
RECORD COPY NAME='SA-FR-DEP-STU-TAXES'
Dependent student's (spouse's) income tax paid.
SA13E FR_OTH_INC_STU FOCUS='Other,Vet Ben,Amount' 3
RECORD COPY NAME='SA-FR-OTH-AMT-SX'
Student's expected income per month from other veteran educational
benefits.
SA13F OTH_MO_STU FOCUS='Other,Vet Ben,Months' 2
RECORD COPY NAME='SA-FR-OTH-MTH-SX'
Number of months student expects to receive other veteran educational
benefits in the coming year.
RANGES: 00-12
SA13G FR_NUM_CHLD_CARE_S FOCUS='Num,Child,Care' 2
RECORD COPY NAME='SA-FR-NUM-CHILD-CARE-S'
The number of dependents for whom the student will pay child care or
elder care expenses during the academic year.
SA13H FR_CASH_STU FOCUS='Stu/Spouse, Savings' 7
RECORD COPY NAME='SA-FR-CASH-S'
Student's (spouse's) assets from cash, savings and checking accounts.
Format is $$$$$$$.
This field does not impact the IM calculation.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 9999999
SA13I HOME_VALU_STU FOCUS='Student,Home Val' 7
RECORD COPY NAME='SA-FR-HOME-VAL-S'
Student home value as reported on the supplemental financial aid
application.
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA13I HOME_VALU_STU (CONT)
DEFAULT: 9999999
SA13J FR_HOME_DEBT_STU FOCUS='Student,Home Debt' 7
RECORD COPY NAME='SA-FR-HOME-DEBT-S'
Student home debt as reported on the supplemental financial aid
application.
DEFAULT: 9999999
SA13K INVSTMT_VAL_STU FOCUS='Student,Other,Real Est,Value' 7
RECORD COPY NAME='SA-FR-INV-VAL-S'
Value of student's (spouse's) other real estate and investments.
Beginning in 1996-97, this field does not impact the IM calculation.
DEFAULT: 9999999
SA13L INVSTMT_DEBT_STU FOCUS='Student,Other,Real Est, Debt' 7
RECORD COPY NAME='SA-FR-INV-DEBT-S'
Amount owed on student's (spouse's) other real estate and investments.
Beginning in 1996-97, this field does not impact the IM calculation.
DEFAULT: 9999999
SA13M FR_BUS_ASSET_STU FOCUS='Student,Business, Value' 7
RECORD COPY NAME='SA-FR-BUS-ASSETS-S'
Value of student's (spouse's) business and/or farm.
DEFAULT: 9999999
SA13N FR_BUS_VAL_STU FOCUS='Stu Bus,Value' 7
RECORD COPY NAME='SA-FR-BUS-VAL-S'
Value of student's (and spouse's) business. Format is $$$$$$$.
Beginning in 1996-97, this field does not impact the IM calculation.
SA13O FR_BUS_DEBT_STU FOCUS='Student,Business, Debt' 7
RECORD COPY NAME='SA-FR-BUS-DEBT-S'
Amount owed on student's (spouse's) business and/or farm.
DEFAULT: 9999999
SA13P FR_BUS_DBT_STU FOCUS='Stu Bus,Debt' 7
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA13P FR_BUS_DBT_STU (CONT) RECORD COPY NAME='SA-FR-BUS-DBT-S'
The amount owed on the student's (and spouse's) business.
Format is $$$$$$$.
Beginning in 1996-97, this field does not impact the IM calculation.
SA13Q BUS_FARM_SUPL_STU FOCUS='Student,Bus/Farm,Supplement' 1
RECORD COPY NAME='SA-FR-BUS-FARM-SUP-S'
A value indicating whether a Business/Farm Supplement was filed
with the need analysis form.
VALUES: (BLANK) No Business/Farm Supplement was filed.
Y A Business/Farm Supplement was filed.
SA13R FR_FARM_INCL_STU FOCUS='Farm,Included' 1
RECORD COPY NAME='SA-FR-FARM-INCL-S'
A value indicating whether business/farm holdings are attributable
to farm.
VALUES: (BLANK)
Y Business/farm value does include a farm.
N Business/farm value does not include a farm.
SA13S FR_LIVE_FARM_STU FOCUS='Stu live,Farm' 1
RECORD COPY NAME='SA-FR-LIVE-FARM-S'
A value indicating whether the student's family is living on the
farm as reported on the supplemental financial aid application.
VALUES: (BLANK) No response.
Y Family is living on farm.
N Family is not living on farm.
SA13T GSL_RQST FOCUS='GSL,Rqst' 1
RECORD COPY NAME='SA-FR-REQUEST-GSL'
A value indicating whether student wishes to be considered for a
FSL(GSL) loan.
VALUES: (BLANK) Information not provided.
Y Yes, consider student for FSL.
N No, don't consider student for FSL.
SA13U GSL_UNPD_FISC_FR FOCUS='Unpd Tot, GSL' 5
RECORD COPY NAME='SA-FR-UNPAID-GSL-FISL'
Student's total unpaid balance on all FSL(GSL) loans.
SA13V GSL_UNPD_LAST_FR FOCUS='Unpd Bal,Last GSL' 5
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA13V GSL_UNPD_LAST_FR (CONT) RECORD COPY NAME='SA-FR-UNPAID-LAST-GSL'
Student's total unpaid balance on most recent FSL(GSL) loan.
SA13W GSL_INT_RATE_FR FOCUS='Last GSL,Int Rate' 1
RECORD COPY NAME='SA-FR-INTEREST-RATE'
Interest rate of most recent FSL(GSL) loan.
DEFAULT: 0
VALUES: 0 Rate unknown
1 7%
2 8%
3 9%
4 8/10%
5 Variable rate
SA13X GSL_LST_BEG_DT_FR FOCUS='Last GSL,Begin Date' 6
RECORD COPY NAME='SA-FR-LAST-GSL-BEGIN-DT'
Loan period begin date of most recent FSL(GSL) loan.
SA13Y GSL_LST_END_DT_FR FOCUS='Last GSL,End Date' 6
RECORD COPY NAME='SA-FR-LAST-GSL-END-DT'
Loan period ending date of most recent FSL(GSL) loan.
SA13Z GSL_LST_CLASS_FR FOCUS='Last GSL,Class' 2
RECORD COPY NAME='SA-FR-LAST-GSL-CLASS'
Academic year in which student received most recent FSL (GSL) loan.
VALUES: (BLANK) Information not provided
01 01 Freshman
02 02 Sophomore
03 03 Junior
04 04 Senior
05 05 5th year undergraduate
06 06 1st year graduate/professional
07 07 Continuing graduate/professional
SA140 GSL_RQST_AMT_FR FOCUS='GSL Amt,Rqst' 5
RECORD COPY NAME='SA-FR-GSL-REQUEST-AMT'
Anticipated FSL(GSL) loan request amount for this enrollment
period. This field is user-supplied beginning with the 92-93 award
year. Prior to that time, it was populated via the OAR Cycle.
SA141 OAR_TAPE_MSGS_1_30 FOCUS='OAR Messages' 30
RECORD COPY NAME='SA-FR-MESSAGES'
Composite field containing up to 30 OAR tape messages (elements
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA141 OAR_TAPE_MSGS_1_30 (CONT) SA142 through SA14V). Note: You may change the messages
displayed by changing the OAR Dictionary.
For years '94 and beyond:
The first two positions reflect the Official or Estimated
status of the INAS-calculated Federal Methodology (FM) Parent
Contribution and Student Contribution, respectively. Valid values
are:
. blank
E Estimated
O Official
The last 28 values are messages from the need analysis processor
and are not updatable on-line or through INAS.
Valid values are A - D, F - Z, and 1 - 3.
For years '93 and prior:
The first five positions reflect the Official or Estimated status
of the INAS-calculated PC, SC and PGI. Valid values are:
. blank
E Estimated
O Official
The last 25 values are messages from the need analysis processor
and are not updatable on-line or through INAS.
Valid values are A through Y.
SA142 OAR_MSG_1 FOCUS='OAR,Msg 1' 1
RECORD COPY NAME='SA-FR-MSG-1'
Message from OAR tape.
SA143 OAR_MSG_2 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 2'
RECORD COPY NAME='SA-FR-MSG-2'
Message from OAR tape.
SA144 FR_MSG_3 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 3'
RECORD COPY NAME='SA-FR-MSG-3'
Message from OAR tape.
SA145 MSG_4 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 4'
CONTINUED
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA145 MSG_4 (CONT) RECORD COPY NAME='SA-FR-MSG-4'
Message from OAR tape.
SA146 MSG_5 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 5'
RECORD COPY NAME='SA-FR-MSG-5'
Message from OAR tape.
SA147 MSG_6 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 6'
RECORD COPY NAME='SA-FR-MSG-6'
Message from OAR tape.
SA148 MSG_7 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 7'
RECORD COPY NAME='SA-FR-MSG-7'
Message from OAR tape.
SA149 MSG_8 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 8'
RECORD COPY NAME='SA-FR-MSG-8'
Message from OAR tape.
SA14A MSG_9 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 9'
RECORD COPY NAME='SA-FR-MSG-9'
Message from OAR tape.
SA14B OAR_MSG_10 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 10'
RECORD COPY NAME='SA-FR-MSG-10'
Message from OAR tape.
SA14C MSG_11 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 11'
RECORD COPY NAME='SA-FR-MSG-11'
Message from OAR tape.
SA14D MSG_12 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 12'
RECORD COPY NAME='SA-FR-MSG-12'
Message from OAR tape.
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SA14E MSG_13 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 13'
RECORD COPY NAME='SA-FR-MSG-13'
Message from OAR tape.
SA14F MSG_14 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 14'
RECORD COPY NAME='SA-FR-MSG-14'
Message from OAR tape.
SA14G MSG_15 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 15'
RECORD COPY NAME='SA-FR-MSG-15'
Message from OAR tape.
SA14H MSG_16 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 16'
RECORD COPY NAME='SA-FR-MSG-16'
Message from OAR tape.
SA14I MSG_17 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 17'
RECORD COPY NAME='SA-FR-MSG-17'
Message from OAR tape.
SA14J MSG_18 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 18'
RECORD COPY NAME='SA-FR-MSG-18'
Message from OAR tape.
SA14K MSG_19 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 19'
RECORD COPY NAME='SA-FR-MSG-19'
Message from OAR tape.
SA14L MSG_20 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 20'
RECORD COPY NAME='SA-FR-MSG-20'
Message from OAR tape.
SA14M MSG_21 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 21'
RECORD COPY NAME='SA-FR-MSG-21'
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SA14M MSG_21 (CONT) Message from OAR tape.
SA14N MSG_22 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 22'
RECORD COPY NAME='SA-FR-MSG-22'
Message from OAR tape.
SA14O MSG_23 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 23'
RECORD COPY NAME='SA-FR-MSG-23'
Message from OAR tape.
SA14P MSG_24 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 24'
RECORD COPY NAME='SA-FR-MSG-24'
Message from OAR tape.
SA14Q MSG_25 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 25'
RECORD COPY NAME='SA-FR-MSG-25'
Message from OAR tape.
SA14R MSG_26 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 26'
RECORD COPY NAME='SA-FR-MSG-26'
Message from OAR tape.
SA14S MSG_27 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 27'
RECORD COPY NAME='SA-FR-MSG-27'
Message from OAR tape.
SA14T MSG_28 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 28'
RECORD COPY NAME='SA-FR-MSG-28'
Message from OAR tape.
SA14U MSG_29 REFER TO SA142 FOR VALID VALUES. 1
FOCUS='OAR,Msg 29'
RECORD COPY NAME='SA-FR-MSG-29'
Message from OAR tape.
SA14V MSG_30 REFER TO SA142 FOR VALID VALUES. 1
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FOCUS='OAR,Msg 30'
RECORD COPY NAME='SA-FR-MSG-30'
Message from OAR tape.
SA14W DEPENDENCY_OVER_RSN FOCUS='Depend,Over,Rsn' 3
Composite field containing the value of the Dependency Override
and the Reason Code (user-defined), elements SA14X and SA14Y
respectively.
VALUES: (BLANK)
I
RANGES: I00-I99
IAA-IZZ
SA14X DEPEN_OVRD FOCUS='Dep,Ovrd' 1
RECORD COPY NAME='SA-FR-DEP-OVER'
Dependency status override for Family Resource Segment data.
VALUES: (BLANK)
I Independent student
SA14Y DEPEN_OVRD_RSN FOCUS='Dep,Rsn' 2
RECORD COPY NAME='SA-FR-DEP-RSN'
Dependency override reason.
SA14Z BDGT_DUR_OVRD_INAS FOCUS='Bdgt,Dur,Ovrd' 2
RECORD COPY NAME='SA-FR-OVER-DURATION'
A value indicating the override budget duration. It is used in
INAS calculations and to determine the CPS EFC to display in the C1
and C2 fields on the Resource screens.
DEFAULT: (BLANK)
VALUES: (BLANK)
01
02
03
04
05
06
07
08
10
11
12
#SA150 OVERRIDE_PELL_PC_SC FOCUS='Pell,PC SC,Ovrd' 2
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#SA150 OVERRIDE_PELL_PC_SC (CONT) Composite field indicating whether the Pell Parent and/or Student
Contributions have been overridden. This field consists of elements
SA151 and SA152.
VALUES: (BLANK) Override not in effect.
YY Pell Parent and Student Contributions overridden.
Y Pell Student Contribution overridden.
Y Pell Parent Contribution overridden.
#SA151 PL_OVRD_PAR_CNTRIB FOCUS='Pell, PC,Ovrd' 1
RECORD COPY NAME='SA-FR-OVER-PELL-PC'
A value indicating whether the Pell Parent Contribution has been
overridden.
VALUES: (BLANK) Override not in effect.
Y Pell Parent Contribution overridden.
#SA152 PL_OVRD_STU_CNTRIB FOCUS='Pell, SC,Ovrd' 1
RECORD COPY NAME='SA-FR-OVER-PELL-SC'
A value indicating whether the Pell Student Contribution has been
overridden.
VALUES: (BLANK) Override not in effect.
Y Pell Student Contribution overridden.
#SA153 CMNT_CODE_MORE_7 FOCUS='Over 7,Cmnt,Codes' 1
RECORD COPY NAME='SA-FR-OVER-PELL-SC'
A value indicating whether there are more than seven ISIR
codes present on the record returned from the Central Processor.
VALUES: (BLANK) Seven or fewer ISIR comment codes.
> More than seven ISIR comment codes.
SA154 SMA_INDX_OVRD FOCUS='SMA,Indx,Ovrd' 3
RECORD COPY NAME='SA-FR-OVER-SMA-IDX'
INAS Income Protection Allowance (IPA) index override. INAS will use
this percentage of the IPA when calculating EFC.
For years < 89, an asterisk following this field indicates a manually
entered override.
Data must be entered with leading zeros. Example: 095.
SA155 EMPLM_OVRD_PAR FOCUS='Par Emp, Allow, Ovrd' 4
RECORD COPY NAME='SA-FR-OVER-EMPLMNT-P'
INAS parent employment allowance override. INAS will use this value
in place of the computed parent employment allowance.
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SA155 EMPLM_OVRD_PAR (CONT)
For years < 89, an asterisk following this field indicates a manually
entered override.
Data must be entered with leading zeros. Example: 0950.
SA156 EMPLM_OVRD_STU FOCUS='Stu Emp, Allow, Ovrd' 4
RECORD COPY NAME='SA-FR-OVER-EMPLMNT-S'
INAS student employment allowance override. INAS will use this value
in place of the computed student employment allowance.
For years < 89, an asterisk following this field indicates a manually
entered override.
Data must be entered with leading zeros. Example: 0950.
SA157 ST_TAX_PD_OVRD_PAR FOCUS='Parent,State,Oth Tax,Ovrd' 5
RECORD COPY NAME='SA-FR-OVER-STTAX-P'
INAS parent state/other tax paid override. This option affects only
Institutional Methodology (IM) results. INAS will use this value
when calculating Parent Contribution in place of the computed state
tax allowance.
Data must be entered with leading zeros. Example: 00983.
SA158 ST_TAX_PD_OVRD_STU FOCUS='Student,State,Oth Tax,Ovrd' 5
RECORD COPY NAME='SA-FR-OVER-STTAX-S'
INAS student state/other tax paid override. This option affects only
Institutional Methodology (IM) results. INAS will use this value
when calculating Student Contribution in place of the computed
state tax allowance.
Data must be entered with leading zeros. Example: 00983.
SA159 FICA_OVRD_PAR FOCUS='Parent,FICA,Ovrd' 5
RECORD COPY NAME='SA-FR-OVER-FICA-P'
Parent FICA tax override. This option affects only Institutional
Methodology (IM) results. INAS will use this value when calculating
Family Contribution in place of the computed parent FICA tax.
Data must be entered with leading zeros. Example: 00983.
SA15A FICA_OVRD_STU FOCUS='Student,FICA,Ovrd' 5
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SA15A FICA_OVRD_STU (CONT) RECORD COPY NAME='SA-FR-OVER-FICA-S'
Student FICA tax override. This option affects only Institutional
Methodology (IM) results. INAS will use this value when calculating
Family Contribution in place of the computed student FICA tax.
Data must be entered with leading zeros. Example: 00983.
SA15B HOME_EQTY_OVRD_PAR FOCUS='Par,Home,Eqty,Ovrd' 1
RECORD COPY NAME='SA-FR-P-HOME-EQ-OVE'
Parents' home equity calculation override.
DEFAULT: N
VALUES: N Override not in effect.
Y Override in effect.
SA15C INVSTMT_OVRD_PAR FOCUS='Par,Inv,Ovrd' 1
RECORD COPY NAME='SA-FR-P-INVEST-OVER'
Parents' investment override.
DEFAULT: N
VALUES: N Override not in effect.
Y Override in effect.
SA15D SUMR_SAV_OVRD FOCUS='Summer,Savings, Ovrd' 4
RECORD COPY NAME='SA-FR-OVER-SUM'
INAS summer savings override. INAS will use this value in calculating
Student Contribution in place of the standard savings expectation.
For years < 89, an asterisk following this field indicates a manually
entered override.
SA15E FED_TAX_OVRD_PAR FOCUS='Parent,US Tax, Ovrd' 5
RECORD COPY NAME='SA-FR-OVER-FED-TAX-P'
INAS parent U.S. income tax paid override. INAS will use this value
in calculating Parent Contribution in place of either the reported or
INAS-calculated parent U.S. income tax paid.
For years < 89, an asterisk following this field indicates a manually
entered override.
Data must be entered with leading zeros. Example: 00983.
SA15F FED_TAX_OVRD_STU FOCUS='Student,US TAX, Ovrd' 5
RECORD COPY NAME='SA-FR-OVER-FED-TAX-S'
INAS student U.S. income tax paid override. INAS will use this value
CONTINUED
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SA15F FED_TAX_OVRD_STU (CONT) in calculating Student Contribution in place of either the reported or
INAS-calculated student U.S. income tax paid.
For years < 89, an asterisk following this field indicates a manually
entered override.
Data must be entered with leading zeros. Example: 00983.
SA15G CPS_OFFCL FOCUS='CPS,Offcl, Ind' 1
RECORD COPY NAME='SA-FR-CPS-OFFICIAL'
A value indicating whether the Family Resource data is the CPS
official data.
VALUES: O Official
U Unofficial
SA15H CMNT_CODE_1 FOCUS='Cmnt,Code 1' 3
RECORD COPY NAME='SA-FR-COMMENT-CODE-1
First selected ISIR comment code returned from the Central Processor.
Only the first 7 are loaded into fields SA15H through SA15N.
The EDE reference SAR/ISIR Comment Codes and Text for 2003-2004
documents all current codes which have text associated. The
information that follows mirrors that SAR/ISIR document for all
loaded values. In general codes range from 000 to 274.
For codes from prior years that are not listed, refer to the
EDE SAR/ISIR Comment Codes and Text reference for that year.
For 2003-2004, comment codes which no longer have text associated
are now obsolete and should not be reported on incoming ISIRs.
Obsolete codes are: 000, 002, 007, 008, 011, 012, 014, 015, 017,
019, 022, 025, 027, 029, 032, 034, 035, 036, 044, 088, 091,
092, 093, 096, 098, 119, 121, 122, 123, 126, 131, 137, 139,
140, 147, 152, 153, 164, 240 - 244, and 246 - 250
Other codes not loaded are: 001, 006, 047, 050, 117, 118, 172
003 This ISIR shows corrections to data that was previously
entered incorrectly.
004 This ISIR has been produced due to a change in your financial
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SA15H CMNT_CODE_1 (CONT) aid history information on the National Student Loan Data
System (NSLDS) that may affect your eligibility for federal
student aid.
005 We were unable to read all of the information on your
application or SAR because it was damaged. Please review
all of the items on this ISIR and make corrections as needed.
009 We cannot process your application further because of issues
raised by terms of the Anti-Drug Abuse Act of 1988. For
information on how to proceed, you must contact us within 30
days from the date of this letter by telephone at 202-377-3243.
010 To resolve your FSEOG overpayment, your FAA must access
NSLDS for additional FSEOG overpayment information.
013 You cannot change your social security number because the
Social Security Administration already verified that this
social security number belongs to you.
018 You must provide your date of birth.
020 To resolve your Pell overpayment, your FAA must access
NSLDS for additional Pell overpayment information.
023 It appears that the social security number you reported
on your application is not valid. Review the number you
reported and make the necessary corrections.
024 The Social Security Administration (SSA) did not confirm
that the social security number you reported on your aid
application is valid. If you believe that the number you
reported is correct, contact the SSA. If the social security
number is incorrect, you should submit a new application
with the correct social security number.
026 If you want to register with Selective Service, you may
answer "Yes" to both "Are You Male?" and "Register for
Selective Service?" on this ISIR, complete a Selective
Service registration form at your local post office, or
register on-line at www.sss.gov. Selective Service will
not process your registration until 30 days before your
18th birthday.
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SA15H CMNT_CODE_1 (CONT)
028 We have forwarded your name to Selective Service for
registration, as you requested. They will process your
registration request 30 days prior to your 18th birthday.
030 The Selective Service reported that you have not registered
with them. If you are female or were born before 1960,
registration is not required. Otherwise, if you have not yet
registered, are male, and are 18 through 25 years of age,
to receive aid you must answer "Yes" to both "Are You Male?"
and "Register for Selective Service?" on this ISIR, complete
a Selective Service registration form at your local post office,
or register online at www.sss.gov. If you believe you have
already registered or are exempt, please contact the Selective
Service at 847-688-6888.
031 We have forwarded your name to Selective Service for
registration, as you requested.
033 We could not send your name to Selective Service as you
requested because you did not give us enough information,
you are outside the age range for registration, or you did not
sign your form. If you are at least 18 but not yet 26, you may
register by answering "Yes" to both "Are you male?" and
"Register you for Selective Service?" on this ISIR. You may
also register by completing a Selective Service registration
form, available at your local post office or by registering
on-line at www.sss.gov. If you are a male who has reached age
26, you cannot use this ISIR to register. You must contact
Selective Service at 847-688-6888 to resolve your
registration status before you can receive federal student
aid. You are exempt from registering if born before 1960.
037 Certain post-baccalaureate students enrolled in teaching
credential programs may be eligible for a Federal Pell Grant.
038 To resolve your Pell overpayment, your FAA must contact
the school associated with the Pell overpayment.
039 To resolve your Pell overpayments, your FAA must access
NSLDS for additional Pell overpayment information.
040 You already submitted an application to us for this school
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SA15H CMNT_CODE_1 (CONT) year. This ISIR contains the same information as the ISIR
you received from your previous application. We made changes
only to the schools you listed or your address.
041 To resolve your Pell overpayment, call the U.S. Department
of Education at 1-800-621-3115, or write to the U.S.
Department of Education, P.O. Box 4222, Iowa City, Iowa 52245.
042 To resolve your Pell overpayment, call the U.S. Department
of Education at 1-800-621-3115, or write to the U.S.
Department of Education, P.O. Box 4222, Iowa City, Iowa 52245.
043 To resolve your Pell overpayment, call the U.S. Department
of Education at 1-800-621-3115, or write to the U.S.
Department of Education, P.O. Box 4222, Iowa City, Iowa 52245.
046 This ISIR has been produced due to information we received
from the Immigration and Naturalization Service (INS) regarding
your citizenship status. The INS did not confirm your
statement that you are an eligible non-citizen. You must
submit proof of your non-citizen eligibility to your school.
If you fail to submit proof within 30 days, or longer
if your school allows, you may not be eligible for
federal student aid.
048 You have reported a social security number for your parent
that is the same as yours.
049 You must report a social security number for your father or
mother. If your parent does not have a social security number,
you should correct that field to all zeros.
051 You did not provide the complete social security number
and name for your parent(s).
052 Your answer to "Drug Conviction Affecting Eligibility?" has
changed since you filed your initial application.
053 You left "Drug Conviction Affecting Eligibility?" blank.
Your failure to provide an answer to this question makes you
ineligible to receive Title IV aid. Either indicate that you
have never been convicted of possessing or selling illegal
drugs or use the enclosed worksheet to determine your answer
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SA15H CMNT_CODE_1 (CONT) to this question. In any case, you can correct this item by
calling 1-800-4-FED-AID (1-800-433-3243) or by going to
www.fafsa.ed.gov. You can also see your Financial Aid
Administrator for assistance. Please understand that a drug
conviction does not necessarily disqualify you from receiving
student aid.
054 You reported a "2" in response to "Drug Conviction Affecting
Eligibility?". This indicates that you are ineligible for
federal student aid for part of the 2003-2004 school year.
Your period of ineligibility resulting from your drug-related
conviction(s) ends on or after July 1, 2003 but before June 30,
2004. You should contact your Financial Aid Administrator when
your ineligibility period ends so that he or she can determine
if you may receive federal funds during the 2003-2004 award year.
055 Your denial of benefits under the Anti-Drug Abuse Act of
1988 has been resolved and processing of your student aid
application may continue.
056 You reported in "Drug Conviction Affecting Eligibility?" that
you have been convicted of an illegal drug offense. If you
determine that your conviction(s) do not affect your
eligibility for federal student aid, or affect it for only
part of the 2003-2004 school year, you must correct "Drug
Conviction Affecting Eligibility?" by using this report. You
can also correct this item or get additional help with this
question by calling 1-800-4-FED-AID (1-800-433-3243).
YOU ARE NOT ELIGIBLE FOR FEDERAL STUDENT AID WHILE YOUR
ANSWER TO "DRUG CONVICTION ELIGIBILITY" IS '3'. Whether
or not your conviction(s) affect your eligibility for
federal student aid, you may still be eligible to receive
state, school, or other non-federal student aid.
057 Selective Service did not register you because you did not
answer "Yes" to "Are You Male?". If you want to register
answer "Yes" to BOTH "Are You Male?" and "Register for
Selective Service?" on this ISIR, complete a Selective
Service registration form at your local post office, or
register on-line at www.sss.gov.
058 You reported in "Drug Conviction Affecting Eligibility?"
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SA15H CMNT_CODE_1 (CONT) that you are not eligible for federal student aid as a
result of a drug-related conviction, or that you do not know
if your conviction(s) affect your eligibility. You may still
be eligible to receive state, school, or other non-federal
student aid. If you determine that you have incorrectly
answered this question, you must correct "Drug Conviction
Affecting Eligibility?" by using this report. You can also
correct this item or get help with this question by calling
1-800-4-FED-AID (1-800-433-3243).
059 The Social Security Administration could not determine if the
Social Security Number you reported belongs to you because
you did not give us your last name and/or date of birth.
Review these items and make the necessary corrections.
060 The date of birth you reported on your application doesn't
match the Social Security Administration's records. If the
date of birth you reported is correct, contact SSA. If it is
incorrect, you should make corrections on this ISIR.
061 The name you reported on your application doesn't match the
Social Security Administration's records. If the name you
reported is correct, contact SSA. If it is incorrect, you
should make corrections on this ISIR.
062 The Social Security Administration could not confirm your
claim of U.S. citizenship because of questions about your
social security number, name, or date of birth.
064 As we indicated on your previous ISIR, the name you reported
on your application does not correspond with the social
security number you provided. If the name you reported
is correct, contact SSA. If it is incorrect, you should make
corrections on this ISIR.
065 To resolve your FSEOG overpayment, call the U.S. Department
of Education at 1-800-621-3115, or write to the U.S.
Department of Education, P.O. Box 4222, Iowa City, Iowa 52245.
066 To resolve your FSEOG overpayment, call the U.S. Department
of Education at 1-800-621-3115, or write to the U.S.
Department of Education, P.O. Box 4222, Iowa City, Iowa 52245.
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SA15H CMNT_CODE_1 (CONT) 067 To resolve your FSEOG overpayment, call the U.S. Department
of Education at 1-800-621-3115, or write to the U.S.
Department of Education, P.O. Box 4222, Iowa City, Iowa 52245.
068 You did not indicate on your application that you are a
U.S. citizen or an eligible non-citizen. To be eligible to
receive federal student aid, a student must be--
(1) A U.S. citizen (or U.S. National), or
(2) An eligible non-citizen, such as a U.S. permanent
resident or a resident of certain Pacific Islands, or
as determined by the Department of Education.
069 Review your date of birth and either confirm the date you
have reported or make the necessary corrections.
070 You reported that you would either have a bachelor's degree
by July 1, 2003 or you will be working on a degree beyond a
bachelor's degree. Graduate students are eligible for most
types of federal aid, but generally not the Federal Pell Grant.
072 Review your date of birth and either confirm the date you
have reported or make the necessary corrections.
075 You must report your marital status as of the date that you
signed your original application. You should not update this
item if your marital status changed after you signed and
submitted your application.
076 Social Security Administration (SSA) records indicate that the
social security number (SSN) you provided belongs to you but
also belongs to a deceased person. If the SSN you reported
is correct, you must contact an SSA office to resolve this
problem.
077 To resolve your FSEOG overpayment, your FAA must contact
the school associated with the FSEOG overpayment.
078 The U.S. Department of Education granted permission to
process your application after the July 1, 2004 deadline.
079 To resolve your FSEOG overpayments, your FAA must access
NSLDS for additional FSEOG overpayment information.
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SA15H CMNT_CODE_1 (CONT) 080 We recently received a student aid application with an
incomplete name from this address. The applicant should
review the ISIR and provide his or her full name.
If the applicant does not have both a first
and a last name, contact your FAA for assistance.
082 We recently received a student aid application with no
name from this address. The applicant must provide a full
name on this ISIR.
085 We assumed your parent(s) did or will file a 2002 income
tax return.
086 To resolve your Perkins overpayment, your FAA must access
NSLDS for additional Perkins overpayment information.
087 We assumed your parent(s) did not and will not file a 2002
income tax return.
089 Review your parents' marital status. If your parents are
not married, provide the income for only the parent(s) who
support(s) you.
090 To resolve your Perkins overpayment, your FAA must contact
the school associated with the Perkins overpayment.
094 It appears you reported the same adjusted gross income value
for you and your parent(s). Review these items and make any
necessary corrections.
095 We assumed you did or will file a 2002 U.S. income tax
return.
097 We assumed you did not and will not file a 2002 U.S. income
tax return.
099 Review your marital status. You should report income for a
spouse only if you were married as of the date you
submitted your application.
100 To resolve your Perkins overpayment, call the U.S.
Department of Education at 1-800-621-3115, or write to the
U.S. Department of Education, P.O. Box 4222, Iowa City,
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SA15H CMNT_CODE_1 (CONT) Iowa 52245.
101 To resolve your Perkins overpayment, call the U.S.
Department of Education at 1-800-621-3115, or write to the
U.S. Department of Education, P.O. Box 4222, Iowa City,
Iowa 52245.
102 To resolve your Perkins overpayment, call the U.S.
Department of Education at 1-800-621-3115, or write to the
U.S. Department of Education, P.O. Box 4222, Iowa City,
Iowa 52245.
103 We could not find one or more of the schools you listed in
our file of eligible schools. To receive federal student aid,
you must attend a school that participates in the federal
student aid programs.
104 ATTENTION: You did not list any schools or the schools you
listed are not in our file of eligible schools. To receive
federal student aid, you must attend a school that
participates in the federal student aid programs.
105 This ISIR has been produced because we received information
from the Immigration and Naturalization Service (INS) regarding
your citizenship status. The INS has not yet confirmed your
statement that you are an eligible non-citizen. You must
submit proof of your non-citizen eligibility to your school.
If you fail to submit proof to your school within 30 days,
or longer if your school allows, you may not be eligible for
federal student aid.
106 You have corrected information on your ISIR more than 10 times.
Before sending in another correction, contact your FAA for
assistance.
107 To resolve your Perkins overpayments, your FAA must access
NSLDS for additional Perkins overpayment information.
108 Your parent did not sign your application or the
corrections you submitted. If your parent is not able to
sign, see your FAA or High School Counselor.
109 This ISIR has been produced because we received information
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SA15H CMNT_CODE_1 (CONT) 109 This ISIR has been produced due to information we received
from the Immigration and Naturalization Service (INS) regarding
your citizenship status. The INS did not have enough
information to confirm your statement that you are an
eligible non-citizen. You must contact the Financial Aid
Administrator at your school to find out what information is
needed. If you fail to submit the required information to
your school within 30 days, or longer if your school allows,
you may not be eligible for federal student aid.
110 We have not received the signature page from your FAFSA
on the Web application or correction. We must have your
signature before we can determine your eligibility for
federal student aid.
111 The amount you reported for taxes paid by your parent(s)
is equal to or greater than the amount you reported for
their adjusted gross income. Review these items and make
112 Based on the information we have on record for you, your
EFC is . Your school will use this number to determine
what types of aid and how much you are eligible for. You
are not eligible for a a Federal Pell Grant but you may
be eligible for other aid.
113 We assumed the value for number in college based on your
parents' marital status and number of family members. Your
parents should not be included in the number in college.
114 The amount you reported for your taxes paid is equal or
greater than the amount you reported for your adjusted
gross income. Review these items and make the necessary
corrections.
115 The National Student Loan Data System (NSLDS) indicates
that one or more student loans have been discharged. If you
have have questions, see the FAA at your school.
116 The National Student Loan Data System (NSLDS) indicates
that you have one or more student loans in an active
bankruptcy status. Before you can receive any additional
federal student loans, you must see your FAA.
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SA15H CMNT_CODE_1 (CONT) 120 This ISIR has been produced because we received information
from the Immigration and Naturalization Service (INS)
regarding your citizenship status. Your citizenship status
has been confirmed by the INS and you meet the citizenship
requirements for federal student aid.
124 Contact the following agency(ies) regarding your
defaulted federal student loan:
125 If you want to be considered for a Federal Pell Grant,
your FAA must receive your complete, correct ISIR by August
16, 2004, or your last day of enrollment, whichever comes
first. Other student aid programs have different deadlines.
See your FAA for more information.
127 It may be too late to submit any corrections to your
ISIR. If you want to be considered for a Federal Pell
Grant, your school must receive a complete, correct ISIR
no later than August 16, 2004, or your last day of
enrollment, whichever comes first. Other student aid
programs have different deadlines. Under certain
circumstances, students selected for verification have an
additional 60 days from their last day of enrollment, but
no later than August 16, 2004, to submit corrections.
Contact your FAA for more information.
128 It may be too late for you to make corrections or give
us any more information for this year. Your school must
have your corrected ISIR no later than August 16, 2004.
129 You must provide your parent(s) income information in
Step Four.
130 You must provide your income information in Step Two.
132 The National Student Loan Data System (NSLDS) indicates
that you are in DEFAULT on a federal student loan. You are
not eligible to receive any federal student aid until your
default has been resolved.
133 The National Student Loan Data System (NSLDS) indicates
that you received at least one overpayment of federal
student aid funds. You are required by law to repay any
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SA15H CMNT_CODE_1 (CONT) funds received from the federal student aid programs to which
you were not entitled. Until your overpayment has been resolved,
you are ineligible to receive any federal student aid.
134 The National Student Loan Data System (NSLDS) indicates
that you are in DEFAULT on at least one federal student loan
and that you received at least one overpayment of federal
student aid funds. You are not eligible to receive any
federal student aid until these items have been resolved.
135 To resolve your defaulted federal student loan(s), contact
the lender associated with the loan.
136 To resolve your defaulted federal student loan(s), contact
the school associated with the loan.
138 The National Student Loan Data System (NSLDS) found your
reported social security number on their database, but neither
name nor the date of birth matched. Therefore, this
ISIR does not contain the financial aid history that is
associated with your reported SSN.
141 You changed your response to citizenship or you changed
the Alien Registration Number verified with INS. You must
submit proof of your citizenship status to your FAA.
142 The Immigration and Naturalization Service (INS) could
not confirm your statement that you are an eligible
non-citizen because there is a question about your Alien
Registration Number. You must submit proof of your
non-citizen eligibility to your school. If you fail to
submit proof within 30 days, or longer if your school allows,
you may not be eligible for federal student aid.
143 Your citizenship status has been confirmed by the Immigration
and Naturalization Service (INS), and you meet the citizenship
requirements for federal student aid.
144 The Immigration and Naturalization Service (INS) has not yet
confirmed your statement that you are an eligible
non-citizen. INS will continue to check their records and we
will notify you when we have received more information from
them.
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SA15H CMNT_CODE_1 (CONT)
145 According to Social Security Administration (SSA) records,
the social security number you provided belongs to a
deceased person. If the social security number you
reported is correct, you must contact an SSA office to
resolve this problem.
146 The Social Security Administration (SSA) did not confirm
that you are a U.S. citizen. You need to provide
your school with documentation of your citizenship status
before you can receive federal student aid.
148 We assumed the number in college should be one. Your
parents should not be included.
149 Based on the information we have on record for you, your
EFC is . Your school will use this number to determine what
types of aid and how much you are eligible for. You may be
eligible to receive a Federal Pell Grant and other federal
student aid.
150 You must provide asset information for you in Step Two and
for your parent(s) in Step Four.
151 You must provide your asset information in Step Two.
154 The amount you reported for taxes paid for your parent(s)
appears to be over the allowable amount based on what you
reported for their adjusted gross income. Review these
items and make the necessary corrections.
155 The amount you reported for your taxes paid appears to be
over the allowable amount based on what you reported for
your adjusted gross income. Review these items and make
the necessary corrections.
156 If your parents have now filed their 2002 tax return,
correct this ISIR to reflect the Information as reported
on their tax return. If your parents still haven't filed,
notify your Financial Aid Administrator once they file.
157 If you have now filed your 2002 tax return, correct this
ISIR to reflect the information as reported on your tax
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SA15H CMNT_CODE_1 (CONT) return. If you still haven't filed, notify your FAA once
you file.
158 You are not eligible to receive a Federal Pell Grant
because you reported that you have a bachelor's degree
or you are working on a degree beyond a bachelor's
degree, or both. Your Financial Aid Administrator will
determine what types of federal student aid you are
eligible to receive.
159 You MAY not be eligible to receive a Federal Pell Grant
because you reported that you have a bachelor's degree or
you are working on a degree beyond a bachelor's degree, or
both. Your Financial Aid Administrator will determine what
types of federal student aid you are eligible to receive.
160 You did not sign your application or correction, or the
date that you indicated that you completed your application
is prior to January 1, 2003, or later than the date the
application was received. You must sign and return this
ISIR before we can determine your eligibility for federal
student aid.
161 We could not match your information with the Department of
Veterans Affairs (VA) because you did not give us your full
name and/or date of birth. You should review and correct
these items on your ISIR.
162 The Department of Veterans Affairs (VA) did not confirm
that you are or will be a qualifying veteran for purposes
of receiving federal student aid for the 2003-2004 school
year. If VA is correct, you must provide your parents'
information (including signature) on this ISIR if you have
not already done so. If you believe you are or will be a
qualifying veteran, see your FAA.
163 The Department of Veterans Affairs (VA) did not confirm
that you are or will be a qualifying veteran for the
2003-2004 school year. If VA is not correct, you must
contact a VA office to resolve this problem.
165 It appears that the social security numbers you reported on
your application for your father and mother are not valid.
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SA15H CMNT_CODE_1 (CONT) Review the numbers you reported and make the necessary
corrections.
166 It appears that the social security number you reported on
your application for your father is not valid. Review the
number you reported and make the necessary corrections.
167 It appears that the social security number you reported on
your application for your mother is not valid. Review the
number you reported and make the necessary corrections.
168 You must provide answers for your parents' marital status
and number of family members.
169 You must provide answers for your marital status and number
of family members.
170 Your application has been selected for review in a process
called verification. Your school has the authority to
request copies of certain financial documents from you and
your parent(s).
171 Your application has been selected for review in a process
called verification. Your school has the authority to
request copies of certain financial documents from you
(and your spouse).
172 This Institutional Student Information Record (ISIR) was
produced because of a processing change and updates your
previous ISIR.
173 The Department of Veterans Affairs (VA) did not confirm
that you are or will be a qualifying veteran for purposes
of receiving federal student aid for the 2003-2004 school year.
If VA is correct, you must provide your parents' information
(including signature) on this ISIR if you have not already
done so. If you believe you are or will be a qualifying
veteran, contact a VA office to resolve this problem.
174 The Department of Veterans Affairs (VA) did not confirm
that you are or will be a qualifying veteran for receiving
federal student aid for the 2003-2004 school year. If VA
is not correct, you should contact a VA office to resolve
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SA15H CMNT_CODE_1 (CONT) this problem.
175 You reported that you are married and have dependents other
than a spouse, but that your number of family members is 2.
These answers are inconsistent.
176 You reported that you do not have children or other legal
dependents, but that your number of family members is greater
than 2. These answers are inconsistent.
177 You reported that you are not married and do not have
children or other legal dependents, but that your number
of family members is 2. These answers are inconsistent.
178 Review the number of family members you have reported for
your parent(s) and either confirm your answer or make the
necessary corrections.
179 Review the number of family members you have reported
and either confirm your answer or make the necessary
corrections.
180 The Department of Veterans Affairs (VA) has confirmed that
you are currently serving in the U.S. Armed Forces.
You indicated on your application that you will will be
released from active duty by June 30, 2004. You must
provide documentation of this to your FAA before you
can receive federal student aid.
181 Debt Collection Service, 1-800-621-3115 (GA 611)
182 Debt Collection Service, 1-800-621-3115 (GA 620)
183 Debt Collection Service, 1-800-621-3115 (GA 627)
184 Debt Collection Service, 1-800-621-3115 (GA 631)
185 Debt Collection Service, 1-800-621-3115 (GA 654)
186 Debt Collection Service, 1-800-621-3115 (GA 656)
187 Debt Collection Service, 1-800-621-3115 (GA 701)
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SA15H CMNT_CODE_1 (CONT) 188 United Student Aid Funds, Alaska Claims Assistance,
1-800-331-2314 (GA 702)
189 Student Loan Foundation of Arkansas, Collections,
1-800-622-3446 (GA 705)
190 EdFund, 1-800-367-1589 (GA 706)
191 Colorado Guaranteed Student Loan Program, 303-305-3000
(GA 708)
192 Connecticut Student Loan Foundation, Collections,
1-800-237-9721 or 860-257-4001 (GA 709)
193 Debt Collection Service, 1-800-621-3115 (GA 710)
194 Debt Collection Service, 1-800-621-3115 (GA 711)
195 Florida Department of Education, Defaulted Borrowers
Assistance, 1-800-366-3475 or 850-410-5200 (GA 712)
196 Georgia Student Finance Commission, Collections,
1-800-776-6878 or 770-724-9000 (GA 713)
197 Northwest Education Loan Association, Collection Office,
1-800-552-0686 (GA 716)
198 Illinois Student Assistance Commission, Claims and
Collections, 1-800-934-3572 or 847-948-8500 (GA 717)
199 United Student Aid Funds, Indiana Claims Assistance,
1-800-331-2314 (GA 718)
200 Iowa College Aid Commission, Claims Dept.,
1-800-383-4222 or 515-242-3344 (GA 719)
201 Kentucky Higher Education Assistance Authority,
Collections Office, 1-800-928-8926 or 502-696-7281 (GA 721)
202 Louisiana Office of Student Financial Assistance,
1-800-256-6882 or 800-259-5626 (GA 722)
203 United Student Aid Funds, Maine Claims Assistance,
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SA15H CMNT_CODE_1 (CONT) 1-800-331-2314 or 317-849-6510 (GA 723)
204 United Student Aid Funds, Maryland Claims Assistance,
1-800-331-2314 (GA 724)
205 American Student Assistance, Collections, 1-800-999-9080
or 617-426-9434 (GA 725)
206 Michigan Higher Education Assistance Authority,
Collections, 1-800-642-5626 or 517-373-0760 (GA 726)
207 Great Lakes Higher Education Corporation,
1-800-354-6980 (GA 727)
208 Debt Collection Service, 1-800-621-3115 (GA 728)
209 Missouri Default Collection Services, BTI Services,
1-800-824-4893, Ext. 1 (GA 729)
210 Montana Guaranteed Student Loan Program, Claims
Management, 1-800-537-7508 or 406-444-0395 (GA 730)
211 National Student Loan Program (NSLP), Collection Office,
1-800-735-8778, Ext. 6380 or 402-479-6800 (GA 731)
212 United Student Aid Funds, Nevada Claims Assistance,
1-800-331-2314 (GA 732)
213 New Hampshire Higher Education Assistance Foundation,
Claims Section, 1-800-525-2577 or 603-225-6612 (GA 733)
214 New Jersey Higher Education Assistance Authority,
1-800-792-8670 (GA 734)
215 New Mexico Educational Assistance Foundation,
1-800-279-5063 or 505-345-3371 (GA 735)
216 New York State Higher Education Service, Office of
Default, 1-800-666-0991 (GA 736)
217 North Carolina State Education Assistance Authority,
Collections, 1-800-544-1644 (GA 737)
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SA15H CMNT_CODE_1 (CONT) 218 North Dakota Post Claims Collections, 1-800-472-2166,
Ext. 5662 or 701-328-5662 (GA 738)
219 Debt Collection Service, 1-800-621-3115 (GA 739)
220 Oklahoma Guaranteed Student Loan Program, Collection
Office, 1-800-522-8022 or 405-858-4375 (GA 740)
221 Oregon Student Assistance Commission, Collection Office,
1-800-457-0135 (GA 741)
222 Pennsylvania Higher Education Assistance Agency,
1-800-223-0751 (GA 742)
223 Rhode Island Higher Education Assistance Authority,
1-800-922-9855 or 401-736-1100 (GA 744)
224 South Carolina State Education Assistance Authority,
Collections, 1-800-347-2752 or 803-798-0916 (GA 745)
225 Education Assistance Corporation, 1-800-874-8982 or
605-622-4347 (GA 746)
226 Tennessee Default Collection Services, BTI Services,
1-800-257-6528, Ext. 1 (GA 747)
227 Texas Guaranteed Student Loan Corp., Collections,
1-800-252-9743 or 512-219-7337 (GA 748)
228 Utah Higher Education Assistance Agency, 801-321-7200 or
1-800-418-8757 (GA 749)
229 Vermont Student Assistance Corp., 1-800-642-3177 or
802-655-9602, Ext. 278 (GA 750)
230 Debt Collection Service, 1-800-621-3115 (GA 751)
231 Northwest Education Loan Association, Collection Office,
1-800-552-0686 (GA 753)
232 Great Lakes Higher Education Corporation, 1-800-354-6980
(GA 755)
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SA15H CMNT_CODE_1 (CONT) 233 Debt Collection Service, 1-800-621-3115 (GA 772)
234 Debt Collection Service, 1-800-621-3115 (GA 778)
235 United Student Aid Funds, Post Claims Assistance,
1-800-331-2314 (GA 800)
236 United Student Aid Funds, Arizona Claims Assistance,
1-800-331-2314 (GA 804)
237 United Student Aid Funds, Hawaii Claims Assistance,
1-800-331-2314 (GA 815)
238 Educational Credit Management Corporation, 651-221-0566
(GA 927)
239 Educational Credit Management Corporation, 651-221-0566
(GA 951)
245 Direct Loan Servicing Center, Utica, NY, 1-800-848-0979
(SV 00100)
251 Call the U.S. Department of Education at 1-800-621-3115,
or write to the U.S. Department of Education, P.O. Box
4222, Iowa City, Iowa 52245. (EDR 04)
252 Call the U.S. Department of Education at 1-800-621-3115,
or write to the U.S. Department of Education, P.O. Box
4222, Iowa City, Iowa 52245. (EDR 05)
253 Call the U.S. Department of Education at 1-800-621-3115,
or write to the U.S. Department of Education, P.O. Box
4222, Iowa City, Iowa 52245. (EDR 09)
254 Based upon data provided by the National Student Loan Data
System (NSLDS) and your reported grade level, we have
determined that you may have received subsidized student
loans in excess of loan limits established for the federal
loan programs. Please contact your FAA to resolve this
issue.
256 Based upon data provided by the National Student Loan Data
System (NSLDS) and your reported grade level, we have
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SA15H CMNT_CODE_1 (CONT) determined that you may have received a total amount of
subsidized loans that is close to or exceeds the loan
limits established for the federal loan programs. Therefore,
your eligibility for additional subsidized student loans
may be limited. Please contact your FAA if you have any
questions.
257 Based upon data provided by the National Student Loan Data
System (NSLDS) and your reported grade level, we have
determined that you may have received a total amount of
subsidized loans that is close to or exceeds the loan limits
established for the federal loan programs. Therefore, your
eligibility for additional subsidized student loans may be
limited. Please contact your FAA if you have any questions.
258 Based upon data provided by the National Student Loan Data
System (NSLDS) and your reported grade level, we have
determined that you may have received a total amount of
subsidized loans that is close to or exceeds the loan limits
established for the federal loan programs. Therefore, your
eligibility for additional subsidized student loans may be
limited. Please contact your FAA if you have any questions.
259 Based upon data provided by the National Student Loan Data
System (NSLDS) and your reported grade level, we have
determined that you may have received a total amount of
subsidized loans that is close to or exceeds the loan limits
established for the federal loan programs. Therefore your
eligibility for additional subsidized student loans may be
limited. Please contact your FAA if you have any questions.
260 Based upon data provided by the National Student Loan Data
System (NSLDS) and your reported grade level and dependency
status, we have determined that you may have received student
loans in excess of loan limits established for the federal
loan programs. Please contact your FAA for resolution of this
issue.
262 Based upon data provided by the National Student Loan Data
System (NSLDS) and your reported grade level and dependency
status, we have determined that you may have received a
total amount of student loans that is close to or exceeds
the loan limits established for the federal loan programs.
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA15H CMNT_CODE_1 (CONT) Therefore, your eligibility for additional student loans
may be limited. Please contact your FAA if you have any
questions.
263 Based upon data provided by the National Student Loan Data
System (NSLDS) and your reported grade level and dependency
status, we have determined that you may have received a
total amount of student loans that is close to or exceeds
the loan limits established for the federal loan programs.
Therefore, your eligibility for additional student loans
may be limited. Please contact your FAA if you have any
questions.
264 Based upon data provided by the National Student Loan Data
System (NSLDS) and your reported grade level and dependency
status, we have determined that you may have received a
total amount of student loans that is close to or exceeds
the loan limits established for the federal loan programs.
Therefore, your eligibility for additional student loans
may be limited. Please contact your FAA if you have any
questions.
265 Based upon data provided by the National Student Loan Data
System (NSLDS) and your reported grade level and dependency
status, we have determined that you may have received a
total amount of student loans that is close to or exceeds
the loan limits established for the federal loan programs.
Therefore, your eligibility for additional student loans
may be limited. Please contact your FAA if you have any
questions.
268 Based upon data provided by the National Student Loan Data
System (NSLDS) and your reported grade level and dependency
status, we have determined that you may have received a
total amount of student loans that is close to or exceeds
the loan limits established for the federal loan programs.
Therefore, your eligibility for additional student loans
may be limited. Please contact your FAA if you have any
questions.
269 Based upon data provided by the National Student Loan Data
System (NSLDS) and your reported grade level and dependency
status, we have determined that you may have received a
CONTINUED
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA15H CMNT_CODE_1 (CONT) total amount of student loans that is close to or exceeds
the loan limits established for the federal loan programs.
Therefore, your eligibility for additional student loans
may be limited. Please contact your FAA if you have any
questions.
270 Based upon data provided by the National Student Loan Data
System (NSLDS) and your reported grade level and dependency
status, we have determined that you may have received a
total amount of student loans that is close to or exceeds
the loan limits established for the federal loan programs.
Therefore, your eligibility for additional student loans
may be limited. Please contact your FAA if you have any
questions.
271 Based upon data provided by the National Student Loan Data
System (NSLDS) and your reported grade level and dependency
status, we have determined that you may have received a
total amount of student loans that is close to or exceeds
the loan limits established for the federal loan programs.
Therefore, your eligibility for additional student loans
may be limited. Please contact your FAA if you have any
questions.
272 ISSUES AFFECTING YOUR ELIGIBILITY.
273 WHAT YOU MUST DO NOW.
274 OTHER INFORMATION YOU NEED TO KNOW.
For prior years ISIR comment codes refer to the EDE Technical
Reference for the processing year.
SA15I CMNT_CODE_2 FOCUS='Cmnt,Code 2' 3
RECORD COPY NAME='SA-FR-COMMENT-CODE-2
Second ISIR comment code returned from the Central Processor.
For a list of codes and their translations, see element SA15H.
SA15J CMNT_CODE_3 FOCUS='Cmnt,Code 3' 3
RECORD COPY NAME='SA-FR-COMMENT-CODE-3
Third ISIR comment code returned from the Central Processor.
For a list of codes and their translations, see element SA15H.
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SA15K CMNT_CODE_4 FOCUS='Cmnt,Code 4' 3
RECORD COPY NAME='SA-FR-COMMENT-CODE-4
Fourth ISIR comment code returned from the Central Processor.
For a list of codes and their translations, see element SA15H.
SA15L CMNT_CODE_5 FOCUS='Cmnt,Code 5' 3
RECORD COPY NAME='SA-FR-COMMENT-CODE-5
Fifth ISIR comment code returned from the Central Processor.
For a list of codes and their translations, see element SA15H.
SA15M CMNT_CODE_6 FOCUS='Cmnt,Code 6' 3
RECORD COPY NAME='SA-FR-COMMENT-CODE-6
Sixth ISIR comment code returned from the Central Processor.
For a list of codes and their translations, see element SA15H.
SA15N CMNT_CODE_7 FOCUS='Cmnt,Code 7' 3
RECORD COPY NAME='SA-FR-COMMENT-CODE-7
Seventh ISIR comment code returned from the Central Processor.
For a list of codes and their translations, see element SA15H.
SA15O CONTRIB_1_CHOICE FOCUS='Contr,Choice 1' 1
RECORD COPY NAME='SA-FR-CONTRIB-1-CHOICE'
The Central Processor (CPS) EFC methodology to be passed to the
Contribution 1 EFC that displays on the Budget Screen (312).
DEFAULT: 1 C1 CPS Primary EFC
VALUES: 1 C1 CPS Primary EFC
2 C2 CPS Secondary EFC
SA15P CONTRIB_2_CHOICE FOCUS='Contr,Choice 2' 2
RECORD COPY NAME='SA-FR-CONTRIB-2-CHOICE'
The Central Processor (CPS) EFC methodology to be passed to the
Contribution 2 EFC that displays on the Budget Screen (312).
DEFAULT: FM
VALUES: C1 C1 CPS Primary EFC
C2 C2 CPS Secondary EFC
EM INAS Estimated Federal Methodology (EM) based on
Family Resource Segment data
FM INAS Federal Methodology (FM) EFC based on Pell
Segment data
IM INAS Institutional Methodology (IM) EFC based on
Family Resource Segment data
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA15Q FR_FARM_VAL_PAR FOCUS='Farm,Value,Par' 7
RECORD COPY NAME='SA-FR-FARM-VAL-P'
Value of parents' investment farm. Format is $$$$$$$.
Beginning in 1996-97, this field does not impact the IM calculation.
DEFAULT: 9999999
SA15R FR_FARM_DEBT_PAR FOCUS='Farm,Debt,Par' 7
RECORD COPY NAME='SA-FR-FARM-DEBT-P'
The amount owed on parents' investment farm. Format is $$$$$$$.
Beginning in 1996-97, this field does not impact the IM calculation.
DEFAULT: 9999999
SA15S FR_LEG_RES_DT_PAR FOCUS='Par,Legal,Res Dt' 8
RECORD COPY NAME='SA-FR-LEGAL-RES-DT-P'
Date the parent(s) became legal resident(s) of their state
of residence. Starting with award year '99, day is not
provided on the incoming ISIR, so the day is defaulted to
"01".
Starting with award year 2001, if a parent left month and/or
year blank on the FAFSA residency question, then the date is
defaulted as follows:
If month is not reported, it defaults to 01
If year is not reported, it defaults to current year
SA15T FR_ENRL_SUMR_STU FOCUS='Enr,Summ,Stu' 1
RECORD COPY NAME='SA-FR-ENR-SUMM-S'
Student's expected enrollment status during the summer term
associated with the first year of the academic year. For example,
the summer of '96 for award year 1996-97.
VALUES: (BLANK) No response
1 Full time
2 3/4 time
3 1/2 time
4 Less than 1/2 time
5 not enrolled
SA15U FR_ENRL_FALL_STU FOCUS='Enr,Fall,Stu' 1
RECORD COPY NAME='SA-FR-ENR-FALL-S'
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ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA15U FR_ENRL_FALL_STU (CONT) Student's expected enrollment status during the fall term.
VALUES: (BLANK) No response
1 Full time
2 3/4 time
3 1/2 time
4 Less than 1/2 time
5 not enrolled
SA15V FR_ENRL_WINT_STU FOCUS='Enr,Wint,Stu' 1
RECORD COPY NAME='SA-FR-ENR-WINT-S'
Student's expected enrollment status during the winter term.
VALUES: (BLANK) No response
1 Full time
2 3/4 time
3 1/2 time
4 Less than 1/2 time
5 not enrolled
SA15W FR_ENRL_SPRG_STU FOCUS='Enr,Sprg,Stu' 1
RECORD COPY NAME='SA-FR-ENR-SPRG-S'
Student's expected enrollment status during the spring term.
VALUES: (BLANK) No response
1 Full time
2 3/4 time
3 1/2 time
4 Less than 1/2 time
5 not enrolled
SA15X FR_DEG_CERT_STU FOCUS='Deg,Cert,Stu' 3
RECORD COPY NAME='SA-FR-DEG-CERT-S'
Student's intended degree or certificate as indicated on the need
analysis form.
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SA15Y - SA18C **
** Number of bytes available: 86 **
** First start position: 665 **
CONTINUED
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SA15X FR_DEG_CERT_STU (CONT) ** **
******************************************************************
SA18D FR_CRS_STUDY_STU FOCUS='Course,Study,Stu' 5
RECORD COPY NAME='SA-FR-COUR-STUDY-'
Student's course of study as indicated on the need analysis form.
SA18E FR_YR_COL_EDUC_LVL FOCUS='Year,School,Stu' 1
RECORD COPY NAME='SA-FR-YR-SCHOOL-S'
Student's year in college as reported on the federal financial aid
application. PARS considers 1-5 and P to be undergraduates and 6-9 to
be graduates.
DEFAULT: (BLANK)
VALUES: (BLANK) Not reported.
1 1st, never previously attended.
P 1st year, attended college before.
2 2nd year.
3 3rd year.
4 4th year.
5 5th year / other undergraduate.
6 1st year graduate / professional. (Profile value)
Graduate / professional or beyond (Federal value)
7 2nd year graduate / professional.
(Profile value only)
8 3rd year graduate / professional.
(Profile value only)
9 4th year or more graduate / professional.
(Profile value only)
This field is used in the Loan Limit Calculation when this data has
not been provided on an institutional application (element SA082).
That calculation determines whether a student has met the annual or
lifetime maximum for a particular type of federal loan.
SA18F PREV_COLL_4_S FOCUS='Prev,Coll 4' 7
RECORD COPY NAME='SA-FR-PREV-COLL-4'
CSS college code for previously attended college (4). This
information is from the supplemental financial aid application.
SA18G PREV_COLL_5_S FOCUS='Prev,Coll 5' 7
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SA18G PREV_COLL_5_S (CONT) RECORD COPY NAME='SA-FR-PREV-COLL-5'
CSS college code for previously attended college (5). This
information is from the supplemental financial aid application.
SA18H FR_FARM_VAL_STU FOCUS='Farm,Val,Stu' 7
RECORD COPY NAME='SA-FR-FARM-VAL-S
Value of student's (and spouses's) investment farm. Format
is $$$$$$$.
Beginning in 1996-97, this field does not impact the IM calculation.
DEFAULT: 9999999
SA18I FR_FARM_DEBT_STU FOCUS='Farm,Debt,Stu' 7
RECORD COPY NAME='SA-FR-FARM-DEBT-S
The amount owed on the student's (and spouse's) investment farm.
Format is $$$$$$$.
Beginning in 1996-97, this field does not impact the IM calculation.
DEFAULT: 9999999
SA18J FR_GED_EARN_DT_STU FOCUS='GED,Date,Stu' 6
RECORD COPY NAME='SA-FR-GED-DT-S
Date the student earned or expects to earn a secondary school diploma
through the General Education Development (GED) testing program.
SA18K FR_HS_GRAD_DT_STU FOCUS='HS Grad,Date,Stu' 6
RECORD COPY NAME='SA-FR-HS-GRAD-DT-S
Date the student graduated or expects to graduate from a high school.
SA18L CASH_CHK_ACCT_STU FOCUS='Students,Cash/Savings' 7
RECORD COPY NAME='SA-FR-CASH-CHECK-ACCT-S'
Student's (and spouse's) assets from cash, savings and checking
accounts as reported on the supplemental financial aid application.
Format is $$$$$$$.
DEFAULT: 9999999
SA18M OTH_REAL_VALUE_STU FOCUS='Oth,Real,Val Stu' 7
RECORD COPY NAME='SA-FR-OTH-REAL-VALUE-S'
Value of student's (and spouse's) real estate as reported on the
supplemental financial aid application.
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SA18M OTH_REAL_VALUE_STU (CONT)
DEFAULT: 9999999
SA18N OTH_REAL_DEBT_STU FOCUS='Oth,Real,Debt,Stu' 7
RECORD COPY NAME='SA-FR-OTH-REAL-DEBT-S'
Amount owed on student's (and spouse's) real estate as reported
on the supplemental financial aid application.
DEFAULT: 9999999
SA18O INV_SAVE_VAL_STU FOCUS='Inv,Sav Val,Stu' 7
RECORD COPY NAME='SA-FR-INV-SAVE-VAL-S'
Value of student's (and spouse's) investments as reported on the
supplemental financial aid application.
Format is $$$$$$$.
DEFAULT: 9999999
SA18P INV_SAVE_DEBT_STU FOCUS='Inv,Sav Debt,Stu' 7
RECORD COPY NAME='SA-FR-INV-SAVE-DEBT-S'
Amount owed on student's (and spouse's) investments as reported
on the supplemental financial aid application.
Format is $$$$$$$.
DEFAULT: 9999999
SA18Q CASH_CHK_ACCT_PAR FOCUS='Cash,Sav Acct,Par' 7
RECORD COPY NAME='SA-FR-CASH-CHECK-ACCT-P'
Parents' assets from cash and savings accounts as reported on the
supplemental financial aid application. Format is $$$$$$$.
DEFAULT: 9999999
SA18R OTH_REAL_VAL_PAR FOCUS='Oth,Real,Val Par' 7
RECORD COPY NAME='SA-FR-OTH-REAL-VAL-P'
Value of parents' real estate reported on the supplemental financial
aid application.
DEFAULT: 9999999
SA18S OTH_REAL_DEBT_PAR FOCUS='Oth,Real,Debt Par' 7
RECORD COPY NAME='SA-FR-OTH-REAL-DEBT-P'
Amount owed on parents' real estate as reported on the supplemental
financial aid application.
DEFAULT: 9999999
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SA18T N1_AUTO_UPDT_EFC FOCUS='Auto,Upd,EFC N1' 1
RECORD COPY NAME='SA-FR-N1-AUTO-UPDT-EFC'
A flag indicating whether the Contribution 1 EFC is to be protected
from automatic system update. Setting this flag to N preserves the
manually overridden EFC values.
DEFAULT: Y Automatic updates allowed
VALUES: Y Automatic updates allowed
N No automatic updates allowed
SA18U N2_AUTO_UPDT_EFC FOCUS='Auto,Upd,EFC N2' 1
RECORD COPY NAME='SA-FR-N2-AUTO-UPDT-EFC'
A flag indicating whether the Contribution 2 EFC is to be protected
from automatic system update. Setting this flag to N preserves
the manually overridden EFC values.
DEFAULT: Y Automatic updates allowed
VALUES: Y Automatic updates allowed
N No automatic updates allowed
SA18V N1_A_UPDT_EFC_HOLD FOCUS='Auto,Upd,EFC H1' 1
RECORD COPY NAME='SA-FR-N1-AUTO-UPDT-EFC-HOLD'
A flag indicating whether the Contribution 1 EFC is to be protected
from automatic system update. It is used by INAS to determine whether
there has been a change to the Contribution 1 EFC Auto Update Flag
(SA18T). It is system-maintained.
DEFAULT: Y Automatic updates allowed
VALUES: Y Automatic updates allowed
N No automatic updates allowed
SA18W N2_A_UPDT_EFC_HOLD FOCUS='Auto,Upd,EFC H2' 1
RECORD COPY NAME='SA-FR-N2-AUTO-UPDT-EFC-HOLD'
A flag indicating whether the Contribution 2 EFC is to be protected
from automatic system update. It is used by INAS to determine whether
there has been a change to the Contribution 2 EFC Auto Update Flag
(SA18U). It is system-maintained.
DEFAULT: Y Automatic updates allowed
VALUES: Y Automatic updates allowed
N No automatic updates allowed
SA18X TITLE_IV_INC_EX_STU FOCUS='T4,Inc,Exclu,Stu' 5
RECORD COPY NAME='SA-FR-TITLE-4-INC-EX-S'
For 2001-02 and beyond, this value is the student's (spouse's)
Worksheet B total as reported on the need analysis form.
CONTINUED
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SA18X TITLE_IV_INC_EX_STU (CONT)
For 2001 and prior, this value is Worksheet B income exclusions
as reported on the need analysis form.
DEFAULT: 99999
SA18Y TITLE_IV_INC_EX_PAR FOCUS='T4,Inc,Exclu,Par' 5
RECORD COPY NAME='SA-FR-TITLE-4-INC-EX-P'
For 2001-02 and beyond, this value is the parents'
Worksheet B total as reported on the need analysis form.
For 2001 and prior, this value is Worksheet B income exclusions
as reported on the need analysis form.
DEFAULT: 99999
SA18Z DIVD_INT_INC_STU FOCUS='Div/Int,Inc,Stu' 5
RECORD COPY NAME='SA-FR-DIV-INT-INC-S'
Student's (and spouse's) dividend and interest income received as
reported on the supplemental financial aid application. Format
is $$$$$.
DEFAULT: 99999
SA190 MEDC_DENT_EX_STU FOCUS='Med/Dent,Exp,Stu' 5
RECORD COPY NAME='SA-FR-MED-DENT-EX-S'
Student's (and spouse's) medical and dental expenses not covered by
insurance as reported on the supplemental financial aid application.
Format is $$$$$.
DEFAULT: 99999
SA191 SUPL_FARM_DEBT_STU FOCUS='Supp,Farm,Debt,Stu' 6
RECORD COPY NAME='SA-FR-SUPP-FARM-DEBT-S'
Amount owed on the student's (and spouse's) business and farm as
reported on the supplemental financial aid application.
Format is $$$$$$.
DEFAULT: 999999
SA192 SUPL_FARM_VAL_PAR FOCUS='Supp,Farm,Val,Par' 7
RECORD COPY NAME='SA-FR-SUPP-FARM-VALUE-P'
Value of parents' farm as reported on the supplemental financial aid
application. Format is $$$$$$$.
DEFAULT: 9999999
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SA193 SUPL_FARM_DEBT_PAR FOCUS='Supp,Farm,Debt,Par' 7
RECORD COPY NAME='SA-FR-SUPP-FARM-DEBT-P'
Amount owed on parents' farm as reported on the supplemental financial
aid application. Format is $$$$$$$.
DEFAULT: 9999999
SA194 FR_ENRL_SUMR_2_STU FOCUS='Enr,Summ2,Stu' 1
RECORD COPY NAME='SA-FR-ENR-SUMM-2-S'
Student's expected enrollment status during the summer term associated
with the second year of the academic year. For example, the summer
of '97 for award year 1996-97.
DEFAULT: (BLANK)
VALUES: (BLANK) No response
1 Full-time
2 3/4 time
3 1/2 time
4 Less than 1/2 time
5 Not enrolled
SA195 FR_VISA_TYPE FOCUS='Fr,Visa,Type' 1
RECORD COPY NAME='SA-FR-VISA-TYPE'
A value indicating the student's visa type as reported on the
supplemental financial aid form.
DEFAULT: (BLANK)
VALUES: (BLANK) Not reported
1 F1
2 F2
3 J1
4 J2
5 G
6 Other
SA196 OVR_EST_RESULTS FOCUS='Ovr,Est,Results' 1
RECORD COPY NAME='SA-FR-OVR-EST-RESULTS'
Estimated results override. A value indicating whether to eliminate
the designation of (E)stimated when Local Policy Options not included
in the Federal specifications have been used to change FM results.
Note that this option is available beginning in 1995-96.
DEFAULT: (BLANK)
CONTINUED
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SA196 OVR_EST_RESULTS (CONT)
VALUES: (BLANK) Do not eliminate the Estimated designation.
Y Yes, eliminate the Estimated designation.
SA197 CSS_REC_TYPE FOCUS='CSS,Record,Type' 1
RECORD COPY NAME='SA-FR-CSS-REC-TYPE'
A Value indicating the type data contained in the CSS PROFILE record.
DEFAULT: (BLANK)
VALUES: (BLANK) Not received
1 Original data
2 Revised data
3 ASR (Additional School Request)
4 Duplicate
SA198 CSS_ID FOCUS='CSS ID' 7
RECORD COPY NAME='SA-FR-CSS-ID'
The ID assigned to this record by CSS.
DEFAULT: (BLANK)
SA199 CSS_STATUS FOCUS='CSS Status' 1
RECORD COPY NAME='SA-FR-CSS-STATUS'
A Value indicating the CSS PROFILE financial aid status of the student.
DEFAULT: (BLANK)
VALUES: (BLANK) No response
1 First-time applicant, entering student
2 Renewal applicant, continuing student
3 First-time applicant, continuing student
SA19A FR_EIC_S FOCUS='Student, EIC' 5
RECORD COPY NAME='SA-FR-EIC-S'
Student's (and spouses's) Earned Income Credit as reported on the
need analysis form. Format is $$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 99999
SA19B HO_PUR_YR_S FOCUS='Yr Home,Purch,Stu' 4 C
RECORD COPY NAME='SA-FR-HOME-PUR-YR-S'
CONTINUED
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SA19B HO_PUR_YR_S (CONT) Year the student's home was purchased as reported on the supplemental
financial aid application.
NOTE: When manually entering this field, the four-position year is
required.
SA1AM HO_PUR_YY_S FOCUS='Yr Home,Purch,Stu' 2
RECORD COPY NAME='SA-FR-HOME-PUR-YR-S-YY'
Year the student's home was purchased as reported on the supplemental
financial aid application.
SA19C HO_PUR_PRI_S FOCUS='Home,Price,Stu' 6
RECORD COPY NAME='SA-FR-HOME-PUR-PRI-S
Price of the student's home when purchased, as reported on the
supplemental financial aid application. Format is $$$$$$.
DEFAULT: 999999
SA19D TRUST_AMT_S FOCUS='Stu,Trust,Amt' 6
RECORD COPY NAME='SA-FR-TRUST-AMT-S'
Total value of all the student's trusts as reported on the
supplemental financial aid application. Format is $$$$$$.
DEFAULT: 999999
SA19E TUIT_BEN_S FOCUS='Stu Tuit,Benefits' 5
RECORD COPY NAME='SA-FR-TUIT-BEN-S'
The amount of tuition benefits the student will receive from parents'
and/or the student's or spouse's employer. This information is from
the supplemental financial aid application. Format is $$$$$.
DEFAULT: 99999
SA19F CSS_PC FOCUS='CSS PC' 5
RECORD COPY NAME='SA-FR-CSS-PC'
Total amount of contributions from the student's parent(s) as
reported on the supplemental financial aid application.
Format is $$$$$.
DEFAULT: 99999
SA19G NAT_PAR_STAT FOCUS='Nar Par,Status' 1
RECORD COPY NAME='SA-FR-NAT-PAR-STATUS'
CONTINUED
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SA19G NAT_PAR_STAT (CONT) A value indicating whether the student's natural or adoptive parents
are separated, divorced or were never married. This information is
from the supplemental financial aid application.
DEFAULT: (BLANK)
VALUES: (BLANK) No response
Y Yes, parents are separated, divorced, or were
never married.
N No, parents are not separated or divorced.
SA19H CHSUP_PD_P_E FOCUS='Est Par,Ch Supp,Paid' 5
RECORD COPY NAME='SA-FR-EST-CH-SUP-PD-P'
Parents' estimated child support to be paid in the coming year as
reported on the supplemental financial aid application.
Format is $$$$$.
DEFAULT: 99999
SA19I EDLN_R_P_EST FOCUS='Par Est,Ed Loan,Repay' 5
RECORD COPY NAME='SA-FR-EST-ED-LN-REP-P'
Estimated amount parents' expect to pay on their educational loans
in the coming year, as reported on the supplemental financial aid
application. Format is $$$$$.
DEFAULT: 99999
SA19J MD_EXP_P_EST FOCUS='Par Est,Med Exp' 5
RECORD COPY NAME='SA-FR-EST-MED-EXP-P'
Parents' estimated medical and dental expenses not covered by
insurance for the coming year, as reported on the supplemental
financial aid application. Format is $$$$$.
DEFAULT: 99999
SA19K TUIT_P_EST FOCUS='Par Est,Tuition' 5
RECORD COPY NAME='SA-FR-EST-TUITION-P'
Parent's estimated elementary and secondary school tuition expenses
in the coming year. This information is from the supplemental
financial aid application. Format is $$$$$.
DEFAULT: 99999
SA19L NUM_TUIT_P_E FOCUS='Par-Est,Number,Tuition' 1
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1166
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA19L NUM_TUIT_P_E (CONT) RECORD COPY NAME='SA-FR-EST-NUM-TUIT-P'
Estimated number of dependent children for whom elementary and
secondary school tuition is expected to be paid in the coming
year. This information is from the supplemental financial
aid application.
RANGES: 0-9
SA19M BUS_VAL_P FOCUS='Par Bus,Value' 7
RECORD COPY NAME='SA-FR-BUS-VALUE-P'
Value of parents' business as reported on the supplemental
financial aid application. Format is $$$$$$$.
DEFAULT: 9999999
SA19N BUS_DEBT_P FOCUS='Par Bus,Debt' 7
RECORD COPY NAME='SA-FR-BUS-DBT-PAR'
Amount owed on parents' business as reported on the supplemental
financial aid application. Format is $$$$$$$.
DEFAULT: 9999999
SA19O RE_PUR_YR_P FOCUS='Yr RE,Purch,Par' 4 C
RECORD COPY NAME='SA-FR-RE-PUR-YR-P'
Year the student's parents' other real estate and investments were
purchased as reported on the supplemental financial aid application.
NOTE: When manually entering this field, the four-position year is
required.
SA1AN RE_PUR_YY_P FOCUS='Yr RE,Purch,Par' 2
RECORD COPY NAME='SA-FR-RE-PUR-YR-P-YY'
Year the student's parents' other real estate and investments were
purchased as reported on the supplemental financial aid application.
SA19P RE_PUR_PRI_P FOCUS='RE Price,Par' 7
RECORD COPY NAME='SA-FR-RE-PUR-PRI-P'
Price of the student's parents' other real estate and investments when
purchased, as reported on the supplemental financial aid
application. Format is $$$$$$$.
DEFAULT: 9999999
DATE RUN 04/08/03 Auburn University REPORT PAGE 1168
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1167
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA19Q FLEX_SPEND_P FOCUS='Par,Flex,Spend' 5
RECORD COPY NAME='SA-FR-FLEX-SPEND-P'
Amount withheld from parents' wages for dependent care and
medical (flexible) spending accounts as reported on the
supplemental financial aid application. Format is $$$$$.
DEFAULT: 99999
SA19R FR_EIC_P FOCUS='Parent, EIC' 5
RECORD COPY NAME='SA-FR-EIC-P'
Parents' Earned Income Credit as reported on the need analysis
form. Format is $$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 99999
SA19S EMP_AL_OVR_S FOCUS='Stu Empl,Allow Over' 5
RECORD COPY NAME='SA-FR-EMP-ALL-OVRD-S'
INAS student employment allowance override. This option is for
independent students and affects only Institutional Methodology (IM)
results. INAS will use this value in place of the computed student
employment allowance.
Data must be entered with leading zeros. Example: 00938
DEFAULT: (BLANK)
SA19T EMP_AL_OVR_P FOCUS='Par Empl,Allow Over' 5
RECORD COPY NAME='SA-FR-EMP-ALL-OVRD-P'
INAS parent employment allowance override. This option affects only
Institutional Methodology (IM) results. INAS will use this
value in place of the computed parent employment allowance.
Data must be entered with leading zeros. Example: 00938
DEFAULT: (BLANK)
SA19U IPA_OVRD_S FOCUS='Stu IPA,Override' 5
RECORD COPY NAME='SA-FR-IPA-OVRD-S'
INAS student income protection allowance (IPA) override. This option
affects only Institutional Methodology (IM) results. INAS will use
this value in place of the computed student IPA.
Data must be entered with leading zeros. Example: 00938
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1168
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA19U IPA_OVRD_S (CONT)
DEFAULT: (BLANK)
SA19V IPA_OVRD_P FOCUS='Par IPA,Override' 5
RECORD COPY NAME='SA-FR-IPA-OVRD-P'
INAS parent income protection allowance (IPA) override. This option
affects only Institutional Methodology (IM) results. INAS will use
this value in place of the computed parent IPA.
Data must be entered with leading zeros. Example: 00938
DEFAULT: (BLANK)
SA19W TUIT_OVRD_S FOCUS='Stu,Tuit,Over' 5
RECORD COPY NAME='SA-FR-TUIT-OVRD-S'
INAS student elementary/secondary tuition override. This option is
for independent students and affects both Institutional Methodology
(IM) and Estimated Federal Methodology (EM) results. INAS uses this
value in place of the computed student elementary/secondary tuition
amount.
DEFAULT: (BLANK)
SA19X TUIT_OVRD_P FOCUS='Par,Tuit,Over' 5
RECORD COPY NAME='SA-FR-TUIT-OVRD-P'
INAS parent maximum tuition override. This option affects both
Institutional Methodology (IM) and Estimated Federal Methodology (EM)
results. INAS uses this value in place of the computed parent
elementary/secondary tuition amount.
DEFAULT: (BLANK)
SA19Y MED_OVRD_S FOCUS='Stu,Med,Over' 5
RECORD COPY NAME='SA-FR-MED-OVRD-S'
INAS student medical/dental override. This option is for independent
students and affects both Institutional Methodology (IM) and
Estimated Federal Methodology (EM) results. INAS uses this value
in place of the computed student medical/dental expenses.
DEFAULT: (BLANK)
SA19Z MED_OVRD_P FOCUS='Par,Med,Over' 5
RECORD COPY NAME='SA-FR-MED-OVRD-P'
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1169
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA19Z MED_OVRD_P (CONT) INAS parent medical/dental override. This option affects both
Institutional Methodology (IM) and Estimated Federal Methodology (EM)
results. INAS uses this value in place of the computed parent
medical/dental expenses.
DEFAULT: (BLANK)
SA1A0 PRO_IN_OVR_S FOCUS='Stu,Prj,Inv,Ovr' 1
RECORD COPY NAME='SA-FR-PROJ-INV-OVRD-S'
INAS project student investments override. This option affects only
Institutional Methodology (IM) results. INAS uses the projected
investment value in place of the reported investment value.
DEFAULT: (BLANK)
VALUES: (BLANK)
C Project combined asset value (cash and investment
value versus combined interest and dividends).
N No, do not project investment value.
SA1A1 PRO_IN_OVR_P FOCUS='Par,Prj,Inv,Ovr' 1
RECORD COPY NAME='SA-FR-PROJ-INV-OVRD-P'
INAS project parent investments override. This option affects only
Institutional Methodology (IM) results. INAS uses the projected
investment value in place of the reported investment value.
DEFAULT: (BLANK)
VALUES: (BLANK)
C Project combined asset value (cash and investments
versus investment value and dividends).
I Project assets separately (cash and investment
value, versus combined interest and dividends).
N No, do not project investment value.
SA1A2 CALC_PC_OVRD FOCUS='Calc,PC,Over' 1
RECORD COPY NAME='SA-FR-CALC-PC-OVRD'
INAS calculate PC for independent students override. This override
affects only Institutional Methodology (IM) results.
DEFAULT: (BLANK)
VALUES: (BLANK)
N No, do not calculate a PC.
Y Yes, calculate a PC.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1171
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1170
SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1A3 MIN_SC_IN_OR FOCUS='Min SC,Fr Inc,Over' 5
RECORD COPY NAME='SA-FR-MIN-SC-INC-OVRD'
INAS minimum Student Contribution (SC) from Income override. INAS
will use this value instead of the calculated SC from Income.
This option affects only the Institutional Methodology (IM) results.
INAS will use this value instead of the calculated SC from Income.
DEFAULT: (BLANK)
SA1A4 ITMZ_DED_STU FOCUS='Student,IRS Ded' 7
RECORD COPY NAME='SA-FR-IRS-DED-S'
Student's (and spouse's) total itemized deductions. Format is $$$$$$$.
For award years 96-97 and beyond, this information is from the
supplemental financial aid application.
DEFAULT: 9999999
SA1A5 NONCUST_PC FOCUS='Noncust,PC' 6
RECORD COPY NAME='SA-FR-NONCUST-PC'
Total amount of contributions from the student's non-custodial
parent(s) as reported on the supplemental financial aid application.
Format is $$$$$$.
For award year 2003 and later, this value must be 0 or greater.
DEFAULT: 999999
SA1A6 COLL_TYPES FOCUS='Coll,Types' 7
A composite field containing elements SA1A7 through SA1AD. It
indicates the type of college attended for up to seven family
members of the student. This information is from the supplemental
financial aid application.
Valid values:
Not reported
1 2-Year public
2 2-Year private
3 4-Year public
4 4-Year private
5 Graduate/Professional
6 Proprietary
SA1A7 COLL_TYPE_2 FOCUS='Coll,Type,2' 1
RECORD COPY NAME='SA-FR-COLL-TYPE-2'
CONTINUED
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SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1A7 COLL_TYPE_2 (CONT) College Type 2 from the supplemental financial aid application.
DEFAULT: (BLANK)
VALUES: (BLANK) Not reported
1 2-Year public
2 2-Year private
3 4-Year public
4 4-Year private
5 Graduate/Professional
6 Proprietary
SA1A8 COLL_TYPE_3 REFER TO SA1A7 FOR VALID VALUES. 1
FOCUS='Coll,Type,3'
RECORD COPY NAME='SA-FR-COLL-TYPE-3'
College Type 3 from the supplemental financial aid application.
DEFAULT: (BLANK)
SA1A9 COLL_TYPE_4 REFER TO SA1A7 FOR VALID VALUES. 1
FOCUS='Coll,Type,4'
RECORD COPY NAME='SA-FR-COLL-TYPE-4'
College Type 4 from the supplemental financial aid application.
DEFAULT: (BLANK)
SA1AA COLL_TYPE_5 REFER TO SA1A7 FOR VALID VALUES. 1
FOCUS='Coll,Type,5'
RECORD COPY NAME='SA-FR-COLL-TYPE-5'
College Type 5 from the supplemental financial aid application.
DEFAULT: (BLANK)
SA1AB COLL_TYPE_6 REFER TO SA1A7 FOR VALID VALUES. 1
FOCUS='Coll,Type,6'
RECORD COPY NAME='SA-FR-COLL-TYPE-6'
College Type 6 from the supplemental financial aid application.
DEFAULT: (BLANK)
SA1AC COLL_TYPE_7 REFER TO SA1A7 FOR VALID VALUES. 1
FOCUS='Coll,Type,7'
RECORD COPY NAME='SA-FR-COLL-TYPE-7'
College Type 7 from the supplemental financial aid application.
DEFAULT: (BLANK)
SA1AD COLL_TYPE_8 REFER TO SA1A7 FOR VALID VALUES. 1
FOCUS='Coll,Type,8'
RECORD COPY NAME='SA-FR-COLL-TYPE-8'
CONTINUED
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SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1AD COLL_TYPE_8 (CONT) College Type 8 from the supplemental financial aid application.
DEFAULT: (BLANK)
SA1AE NC_PC_OVRD FOCUS='NC PC,Over' 1
RECORD COPY NAME='SA-FR-NC-PC-OVRD'
INAS non-custodial Parental Contribution (PC) override. This option
affects only Institutional Methodology (IM) results. INAS adds the
value of Non-custodial PC to the INAS-calculated PC and uses the new
value instead of the originally-calculated value.
DEFAULT: (BLANK)
VALUES: (BLANK)
N No, do not use the Non-custodial PC.
Y Yes, use the Non-custodial PC.
SA1AF USE_AGI_P FOCUS='Use,Par,AGI' 1
RECORD COPY NAME='SA-FR-USE-AGI-P'
Parents' AGI to use. It affects only dependent student's tax filing
parents and Institutional Methodology (IM) results.
DEFAULT: (BLANK)
VALUES: (BLANK)
1 Use the highest of reported or calculated.
2 Always use the reported.
3 Use the reported if from a completed return.
4 Always use the calculated.
SA1AG FR_HS_DIP_GED_RCVD FOCUS='HS,GED,RCVD' 1
RECORD COPY NAME='SA-FR-HS-GED-RCVD'
A value indicating whether the student has received a High School
Diploma or a GED.
DEFAULT: (BLANK)
VALUES: (BLANK)
Y Yes, student has received a High School Diploma
or a GED.
N No, student has not received a High School Diploma
or a GED.
SA1AH FR_HOPE_LL_CREDIT_S FOCUS='Stu,Hope,Credit' 6
RECORD COPY NAME='SA-FR-HOPE-LL-CREDIT-S'
Student's Education Credits (Hope and Lifetime Learning Tax Credits)
from IRS form 1040.
Format is $$$$$$.
DEFAULT: 999999
DATE RUN 04/08/03 Auburn University REPORT PAGE 1174
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1AI FR_HOPE_LL_CREDIT_P FOCUS='Par,Hope,Credit' 6
RECORD COPY NAME='SA-FR-HOPE-LL-CREDIT-P'
Parent's Education Credits (Hope and Lifetime Learning Tax Credits)
from IRS form 1040.
Format is $$$$$$.
DEFAULT: 999999
SA1AJ FR_HOPE_LLC_OVRD_S FOCUS='Stu,Hope,Credit,Override' 1
RECORD COPY NAME='SA-FR-HOPE-LLC-OVRD-S'
This is the student specific option provided to allow users to control
whether or not INAS should add back the reported amount of Hope and
Lifetime Learning Tax Credit to an independent student's reported
federal taxes paid.
DEFAULT: (BLANK)
VALUES: (BLANK)
Y Yes, add the Hope and Lifetime Learning
Tax Credit back to reported taxes for the student
N No, do not add the Hope and Lifetime Learning
Tax Credit back to reported taxes for the student
SA1AK FR_HOPE_LLC_OVRD_P FOCUS='Par,Hope,Credit,Override' 1
RECORD COPY NAME='SA-FR-HOPE-LLC-OVRD-P'
This is the student specific option provided to allow users to control
whether or not INAS should add back the reported amount of Hope and
Lifetime Learning Tax Credit to the parents of dependent student's
reported (not calculated) federal taxes paid.
DEFAULT: (BLANK)
VALUES: (BLANK)
Y Yes, add the Hope and Lifetime Learning
Tax Credit back to reported taxes for the parent.
N No, do not add the Hope and Lifetime Learning
Tax Credit back to reported taxes for the parent.
SA1AO CHILD_SUP_PD_STU FOCUS='Student,Child Support,Paid' 6
RECORD COPY NAME='SA-FR-STU-CHILD-SUP-PD'
Child support paid because of divorce or separation.
Format is $$$$$$.
DEFAULT: 999999
******************************************************************
** **
CONTINUED
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SEGMENT 010 FAMILY RESOURCE STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1AO CHILD_SUP_PD_STU (CONT) ** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA1AP - SA1BB **
** Number of bytes reserved: 04 **
** First start position: 996 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1176
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1175
SEGMENT 011 FAMILY RESOURCE - 2 STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1BC STU_RES_BFR_1194 FOCUS='Stu Res,Before 1/1/94' 1
RECORD COPY NAME='SA-FR-STU-RES-BFR-1194'
A value indicating whether the student was a resident of
the state prior to January 1, 1994.
DEFAULT: (BLANK)
VALUES: (BLANK) No response
Y Yes, student was a resident before 01/01/94
N No, student was not a resident before 01/01/94
SA1BE STU_TAX_FILED FOCUS='Stu Tax,Filed' 1
RECORD COPY NAME='SA-FR-STU-TAX-FILED'
A value indicating the status of the student's Income Tax
Return.
DEFAULT: (BLANK)
VALUES: (BLANK) No response
1 Student already filed tax return.
2 Student will file tax return.
3 Student will not file tax return.
SA1BG STU_ELIG_FILE FOCUS='Stu Elig,File' 1
RECORD COPY NAME='SA-FR-STU-ELIG-FILE'
A value indicating whether the student was eligible to file a
1040A or 1040EZ even though a 1040 may actually have been filed.
DEFAULT: (BLANK)
VALUES: (BLANK) No response
Y Yes, student is eligible to file a tax return.
N No, student is not eligible to file a tax return.
SA1BH STU_TOT_AMT_WKSHT_A FOCUS='Stu Tot Amt,Worksht A' 5
RECORD COPY NAME='SA-FR-STU-TOT-WKSHT-A
Student's (spouse's) Worksheet A total as reported on the need
analysis form.
Format is $$$$$.
For award year 2000 and later, this value must be 0 or greater.
CONTINUED
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SEGMENT 011 FAMILY RESOURCE - 2 STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1BH STU_TOT_AMT_WKSHT_A (CONT)
DEFAULT: 99999
SA1BJ STU_INVEST_NET_WORTH FOCUS='Stu Invest,Net Worth' 6
RECORD COPY NAME='SA-FR-STU-INVEST-NW'
Value of student's (spouse's) Investment Net Worth.
Format is $$$$$$.
This field does not impact the IM calculation.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 999999
SA1BL STU_BUS_NET_WORTH FOCUS='Stu Bus,Net Worth' 6
RECORD COPY NAME='SA-FR-STU-BUS-NW'
For 2001-02 and beyond, this value is the student's (spouse's)
Business/Farm NW. This value does not impact the IM calculation.
For 2001 and prior, this value is the student's (spouse's)
Business NW.
DEFAULT: 999999
SA1BN STU_INV_FARM_NW FOCUS='Stu Inv Farm,Net Worth' 6
RECORD COPY NAME='SA-FR-STU-INVEST-FARM-NW
Value of student's (spouse's) Investment Farm Net Worth.
Format is $$$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 999999
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1177
SEGMENT 011 FAMILY RESOURCE - 2 STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1BN STU_INV_FARM_NW (CONT) ** **
** Data element IDs reserved: SA1BO - SA1DB **
** Number of bytes reserved: 100 **
** First start position: 019 **
** **
******************************************************************
SA1DC PAR_RES_BFR_1194 FOCUS='Par Res,Before 1/1/94' 1
RECORD COPY NAME='SA-FR-PAR-RES-BFR-1194'
A value indicating whether the parents were residents of the state
prior to January 1, 1994.
DEFAULT: (BLANK)
VALUES: (BLANK) No response
Y Yes, parent was a resident before 01/01/94
N No, parent was not a resident before 01/01/94
SA1DE PAR_TAX_FILED FOCUS='Par Tax,Filed' 1
RECORD COPY NAME='SA-FR-PAR-TAX-FILED'
A value indicating the status of the parents' Income Tax
Return
DEFAULT: (BLANK)
VALUES: (BLANK) No response
1 Parent already filed tax return.
2 Parent will file tax return.
3 Parent will not file tax return.
SA1DG PAR_ELIG_FILE FOCUS='Par Elig,File' 1
RECORD COPY NAME='SA-FR-PAR-ELIG-FILE'
A value indicating whether the parents were eligible to file a 1040A
or 1040EZ even though a 1040 may actually have been filed.
DEFAULT: (BLANK)
VALUES: (BLANK) No response
Y Yes, parent is eligible to file a tax return.
N No, parent is not eligible to file a tax return.
SA1DH PAR_TOT_AMT_WKSHT_A FOCUS='Par Tot Amt,Worksht A' 5
RECORD COPY NAME='SA-FR-PAR-TOT-WKSHT-A'
Parents' Worksheet A total as reported on the need analysis form.
Format is $$$$$.
CONTINUED
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SEGMENT 011 FAMILY RESOURCE - 2 STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1DH PAR_TOT_AMT_WKSHT_A (CONT)
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 99999
SA1DJ PAR_INVEST_NET_WORTH FOCUS='Par Invest,Net Worth' 6
RECORD COPY NAME='SA-FR-PAR-INVEST-NW'
Value of parents' Investment Net Worth.
Format is $$$$$$.
This field does not impact the IM calculation.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 999999
SA1DL PAR_BUS_NET_WORTH FOCUS='Par Bus,Net Worth' 6
RECORD COPY NAME='SA-FR-PAR-BUS-NW
For 2001-02 and beyond, this value is the parents'
Business/Farm NW. This field does not impact the IM calculation.
For 2001 and prior, this value is the parents' Business NW.
DEFAULT: 999999
SA1DN PAR_INV_FARM_NW FOCUS='Par Inv Farm,Net Worth' 6
RECORD COPY NAME='SA-FR-PAR-INVEST-FARM-NW
Value of parents' Investment Farm Net Worth.
Format is $$$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 999999
SA1DO PAR_SIBLING_ASSET FOCUS='Par Sibling,Asset' 8
RECORD COPY NAME='SA-FR-PAR-SIBLING-ASSET
Total value of assets held in the names of student's brothers
and/or sisters.
Format is $$$$$$$$.
DEFAULT: 99999999
CONTINUED
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SEGMENT 011 FAMILY RESOURCE - 2 STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1DO PAR_SIBLING_ASSET (CONT)
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA1DP - SA1DS **
** Number of bytes reserved: 06 **
** First start position: 142 **
** **
******************************************************************
SA1E0 FAMILY_GRID_AGE FOCUS='Family, Grid' 14
A composite field containing elements SA1DT through SA1DZ. It
indicates the ages for up to seven family members of the student.
VALUES: (BLANK) Information not provided
RANGES: 00 -99
SA1DT FR_AGE_LINE_1 FOCUS='Age 1' 2
RECORD COPY NAME='SA-FR-AGE-LINE-1'
Age 1 from OAR tape.
VALUES: (BLANK)
RANGES: 00-99
SA1DU FR_AGE_LINE_2 REFER TO SA1DT FOR VALID VALUES. 2
FOCUS='Age 2'
RECORD COPY NAME='SA-FR-AGE-LINE-2'
Age 2 from OAR tape.
SA1DV FR_AGE_LINE_3 REFER TO SA1DT FOR VALID VALUES. 2
FOCUS='Age 3'
RECORD COPY NAME='SA-FR-AGE-LINE-3'
Age 3 from OAR tape.
SA1DW FR_AGE_LINE_4 REFER TO SA1DT FOR VALID VALUES. 2
FOCUS='Age 4'
RECORD COPY NAME='SA-FR-AGE-LINE-4'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1181
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1180
SEGMENT 011 FAMILY RESOURCE - 2 STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1DW FR_AGE_LINE_4 (CONT) Age 4 from OAR tape.
SA1DX FR_AGE_LINE_5 REFER TO SA1DT FOR VALID VALUES. 2
FOCUS='Age 5'
RECORD COPY NAME='SA-FR-AGE-LINE-5'
Age 5 from OAR tape.
SA1DY FR_AGE_LINE_6 REFER TO SA1DT FOR VALID VALUES. 2
FOCUS='Age 6'
RECORD COPY NAME='SA-FR-AGE-LINE-6'
Age 6 from OAR tape.
SA1DZ FR_AGE_LINE_7 REFER TO SA1DT FOR VALID VALUES. 2
FOCUS='Age 7'
RECORD COPY NAME='SA-FR-AGE-LINE-7'
Age 7 from OAR tape.
SA1E1 PAR_SIBLING_TUITION FOCUS='Par Sibling,Tuition' 8
RECORD COPY NAME='SA-FR-PAR-SIB-TUIT'
Total value of assets held in state-sponsored pre-paid tuition
plans established for the student's brothers and sisters.
Format is $$$$$$$$.
DEFAULT: 99999999
SA1E2 PAR_STUDENT_TUITION FOCUS='Par Student,Tuition' 8
RECORD COPY NAME='SA-FR-PAR-STU-TUIT'
Total value of assets held in state-sponsored pre-paid tuition
plans established for the student.
Format is $$$$$$$$.
DEFAULT: 99999999
SA1E3 PAR_CHILD_SUPP_PD FOCUS='Par Child Supp Paid' 6
RECORD COPY NAME='SA-FR-CHILD-SUPP-PD-P'
Child support paid because of divorce or separation.
Format is $$$$$$.
DEFAULT: 999999
DATE RUN 04/08/03 Auburn University REPORT PAGE 1182
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1181
SEGMENT 011 FAMILY RESOURCE - 2 STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1E4 STU_TOT_WKSHT_C FOCUS='Stu, Tot, Wksht C' 5
RECORD COPY NAME='SA-FR-STU-TOT-WKSH-C'
Worksheet C income exclusions as reported on the need analysis
form.
Format is $$$$$.
DEFAULT: 99999
SA1E5 PAR_TOT_WKSHT_C FOCUS='Par, Tot, Wksht C' 5
RECORD COPY NAME='SA-FR-PAR-TOT-WKSH-C'
Worksheet C income exclusions as reported on the need analysis
form.
Format is $$$$$.
DEFAULT: 99999
SA1E6 TAX_STU_AID FOCUS='Tax, Stu, Aid' 6
RECORD COPY NAME='SA-FR-TAX-STU-AID'
A value indicating the amount of student financial aid that is
taxable.
Format is $$$$$$.
DEFAULT: 999999
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future expansion **
** **
** Data element IDs available: SA1E7 - SA1VZ **
** Number of bytes available: 116 **
** First start position: 186 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1183
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1182
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1W0 OAR_RCVD_DT FOCUS='OAR Rcvd, Date' 8
RECORD COPY NAME='SA-CD-OAR-DT-S'
Date need analysis processor received form. This field is updated
when INAS is called. SBA404 checks it during processing.
SA1W1 DEPEN_STAT_STU FOCUS='Comp,Dep,Stat' 1
RECORD COPY NAME='SA-CD-DEPENDENCY-S'
Student's computed dependency status base on Family Resource Segment
data.
VALUES: (BLANK) Unable to determine status.
I Independent
D Dependent
SA1W2 CONGR_METH1_TYPES FOCUS=' CM,Types,Comp' 2
The methodologies used by INAS to calculate primary PC (first
position) and SC (second position).
S Simplified CM methodology
W Dislocated Worker CM methodology
H Displaced Homemaker CM methodology
R Regular CM methodology
SA1W3 CM1_TYP_PAR_CNTRIB FOCUS='CM,Type,Prim,PC' 1
RECORD COPY NAME='SA-CD-CM1-TYPE-P'
The methodology used by INAS to calculate primary PC.
VALUES: (BLANK)
S Simplified CM methodology
W Dislocated Worker CM methodology
H Displaced Homemaker CM methodology
R Regular CM methodology
SA1W4 CM1_TYP_STU_CNTRIB REFER TO SA1W3 FOR VALID VALUES. 1
FOCUS='CM,Type,Prim,SC'
RECORD COPY NAME='SA-CD-CM1-TYPE-S'
The methodology used by INAS to calculate primary SC.
SA1W5 FM_EFC_METHOD_TYP FOCUS='FM EFC,Meth,Type' 1
RECORD COPY NAME='SA-CD-CM1-TYPE-S'
The methodology used by INAS to calculate Federal
Methodology PC and/or SC.
VALUES: (BLANK) FM not calculated
B Bypass FM methodology (auto-zero EFC)
R Regular FM methodology
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1184
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1183
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1W5 FM_EFC_METHOD_TYP (CONT)
S Simple FM methodology
SA1W6 CONGR_METH2_TYPES FOCUS='CM2,Types,Comp' 2
The methodologies used by INAS to calculate secondary PC
(first position) and SC (second position).
SA1W7 CM2_TYP_PAR_CNTRIB REFER TO SA1W3 FOR VALID VALUES. 1
FOCUS='CM,Type,Scnd,PC'
RECORD COPY NAME='SA-CD-CM2-TYPE-P'
The methodology used by INAS to calculate secondary PC.
SA1W8 CM2_TYP_STU_CNTRIB REFER TO SA1W3 FOR VALID VALUES. 1
FOCUS='CM,Type,Scnd,SC'
RECORD COPY NAME='SA-CD-CM2-TYPE-S'
The methodology used by INAS to calculate secondary SC.
SA1W9 IM_EFC_METHOD_TYP FOCUS='IM EFC,Meth,Type' 1
RECORD COPY NAME='SA-CD-CM2-TYPE-S'
The methodology used by INAS to calculate Institutional
methodology PC and/or SC.
VALUES: (BLANK) FM Not calculated
B Bypass FM methodology (auto-zero EFC)
R Regular IM methodology
S Simple FM methodology
SA1WA CALC_INC_TAX_PAR FOCUS='Computed,Parent, US Tax' 5
RECORD COPY NAME='SA-CD-INC-TAX-P'
Parent U.S. income tax paid from the Parent Resource record (SA0YH) for
dependent students.
If SA0YH is blank, the student is NOT a tax-filer (SA0ZN = 5), and
award year > 89, INAS will assume parent tax is $0 unless your
institution has set a local policy option to calculate this value.
If SA0YH is blank and award year < 90, INAS will calculate an estimated
parent tax.
SA1WB ST_TAX_PD_PAR FOCUS='Computed, Par,State/Oth, Tax' 5
RECORD COPY NAME='SA-CD-STATE-TAX-P'
Parents' computed state income tax paid. Beginning in 96-97, this
value reflects the Estimated Federal Methodology (EM).
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1185
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1184
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1WB ST_TAX_PD_PAR (CONT) INAS: Parents' Total Income X percentage for state of residence
(table look-up).
SA1WC FICA_PAR FOCUS='Computed Parent,FICA' 5
RECORD COPY NAME='SA-CD-FICA-P'
Parents' computed FICA tax. Beginning in 96-97, this value reflects
the Estimated Federal Methodology (EM).
INAS: (Father's Work Income (SA0Y5) X 7.65%) + (Mother's Work Income
(SA0Y6) X 7.65%) up to $4246 each for wages up to $55500.
For wages $55501 and above, use $4246 + 1.45% of income earned
above $55,500 up to $130,200 by each wage earner (maximum $5329
per person).
SA1WD CAL_MEDC_EXPEN_PAR FOCUS='Computed, Par,Med/Dent, Exp' 5
RECORD COPY NAME='SA-CD-MEDICAL-P'
Computed parents' medical and dental expenses not paid by insurance.
INAS: Med/Dental Expenses (SA0YC) in excess of 5% of Total Income.
SA1WE CAL_TUIT_FEES_PAR FOCUS='Computed, Par,Tuition, Allow' 5
RECORD COPY NAME='SA-CD-TUITION-P'
Computed elementary/secondary school tuition allowed as an offset to
parent income up to $4639 per child.
SA1WF EMPLM_ALLOW_PAR FOCUS='Computed,Parent,Employ,Allow' 5
RECORD COPY NAME='SA-CD-EMP-ALWCE-P'
Parents' computed employment allowance. Beginning in 96-97, this
value reflects the Estimated Federal Methodology (EM).
SA1WG SMA_PAR FOCUS='Computed,Par SMA' 5
RECORD COPY NAME='SA-CD-SMA-P'
Parents' computed income protection allowance. Beginning in 96-97,
this value reflects the Estimated Federal Methodology (EM).
INAS: Table look-up based on family size and number in college.
SA1WH HOME_EQTY_PAR FOCUS='Computed,Parent,Home Eqty' 7
RECORD COPY NAME='SA-CD-HOME-P'
Computed parents' home equity.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1186
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1185
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1WH HOME_EQTY_PAR (CONT) INAS: Parents' home value (SA0Z3) minus amount owed (SA0Z4).
SA1WI INVSTMT_WRTH_PAR FOCUS='Computed, Par,Oth Inv,Equity' 7
RECORD COPY NAME='SA-CD-INV-P'
Parents' computed investment equity. Beginning in 96-97, this value
reflects the Estimated Federal Methodology (EM).
SA1WJ BUS_WRTH_PAR FOCUS='Cmp,Par Adj/Bus/Farm,Net Wth' 7
RECORD COPY NAME='SA-CD-BUS-P'
Parents' adjusted business/farm net worth. Beginning in 96-97, this
value reflects the Estimated Federal Methodology (EM).
SA1WK PROT_ALLOW_PAR FOCUS='Computed, Par, Asset, Allow' 5
RECORD COPY NAME='SA-CD-PRO-ALWCE-P'
Parents' asset protection allowance (educational savings/protection
allowance). Beginning in 96-97, this value reflects the Estimated
Federal Methodology (EM).
INAS: Table look-up based on age of older parent and number of parents.
SA1WL CNVRSN_PCT_PAR FOCUS='Computed,Parent,Convrsn,Pct' 3
RECORD COPY NAME='SA-CD-CONV-PCT-P'
Computed parent conversion percentage.
INAS: Table look-up based on parents' discretionary net worth and
available income.
SA1WM CALC_ADJ_INC_PAR FOCUS='Computed,Par Adj,Avail, Inc' 7
RECORD COPY NAME='SA-CD-ADJ-AVAIL-P'
Parents' computed adjusted available income. May be negative as
indicated by a minus sign (-) after the value. Beginning in 96-97,
this value reflects the Estimated Federal Methodology (EM).
INAS: Parents' available income plus income supplement.
SA1WN PL_ST_TAX_PD_PAR FOCUS='Pell Par,State Tax' 5
RECORD COPY NAME='SA-CD-PL-STATE-TAX-P'
Pell computed parents' state income tax paid.
SA1WO HOLD_BU_EFC1 FOCUS='Hold,Bu,EFC1' 5
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1187
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1186
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1WO HOLD_BU_EFC1 (CONT) RECORD COPY NAME='SA-CD-HOLD-BU-EFC1'
Contribution 1 EFC adjusted for budget duration. It is used to
determine whether contribution overrides have been entered in the
Institutional Budget Segment. It is system-maintained.
SA1WP PL_MEDC_EXPEN_PAR FOCUS='Pell Par,Med/Dent,Expenses' 5
RECORD COPY NAME='SA-CD-PL-MEDICAL-P'
Pell computed parents' medical and dental expenses not paid by
insurance.
INAS: Med/Dental expenses in excess of 20% of effective family income.
SA1WQ HOLD_BU_VETBEN1 FOCUS='Hold,Bu,VetBen1' 5
RECORD COPY NAME='SA-CD-HOLD-BU-VETBEN1'
Contribution 1 Veterans Benefits.
It is used to determine whether contribution overrides have been
entered in the Institutional Budget Segment. It is system-maintained.
SA1WR PL_TUIT_FEES_PAR FOCUS='Pell Par,Tuition, Allow' 5
RECORD COPY NAME='SA-CD-PL-TUITION-P'
Pell computed elementary/secondary school tuition allowed as an offset
to parent income up to $4639 per enrolled child.
SA1WS PL_EMPLM_ALLOW_PAR FOCUS='Pell Par, Emp Exp, Offset' 4
RECORD COPY NAME='SA-CD-PL-EMP-ALWCE-P'
Pell computed parents' employment expense offset.
INAS: 50% of the lesser employment income (father's wages - SA0Y5;
mother's wages - SA0Y6) to maximum of $1500. (Single parent:
employment income to maximum $1500.)
SA1WT PL_SMA_PAR FOCUS='Pell Par,Fmly Sz, Offset' 5
RECORD COPY NAME='SA-CD-PL-SMA-P'
Pell computed parents' family size offset.
SA1WU PL_HOME_EQTY_PAR FOCUS='Pell Par,Home Eqty' 7
RECORD COPY NAME='SA-CD-PL-HOME-P'
Computed parents' home equity.
INAS: Parents' home value (SA0Z3) minus amount owed (SA0Z4).
SA1WV PL_INVSTMT_PAR FOCUS='Pell Par,Oth Inv,Equity' 7
RECORD COPY NAME='SA-CD-PL-INV-P'
Pell computed parents' equity from other real estate and investments.
INAS: Value of parents' assets from other real estate and investments
(SA0Z9 minus the amount owed (SA0ZA).
DATE RUN 04/08/03 Auburn University REPORT PAGE 1188
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1187
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1WW PL_BUS_WRTH_PAR FOCUS='Pell Par,Adj Bus/Frm,Net Wth' 7
RECORD COPY NAME='SA-CD-PL-BUS-P'
Pell computed parents' adjusted business/farm net worth.
If this field contains all nines, the actual value is greater than
99999. Refer to the hard-copy need analysis document for the value.
SA1WX PL_PROT_ALLOW_PAR FOCUS='Pell Par,Assett,Reserve' 5
RECORD COPY NAME='SA-CD-PL-PRO-ALWCE-P'
Pell computed parents' home and other asset reserve.
If this field contains all nines this means the actual value is
greater than 99999. Refer to your hard-copy FAF for the actual value.
SA1WY PL_CNVRSN_PCT_PAR FOCUS='Pell Par,Convrsn,Percent' 3
RECORD COPY NAME='SA-CD-PL-CONV-PCT-P'
Pell percent of discretionary net worth used to determine parent's
contribution from assets.
SA1WZ PL_ADJ_INCOME_PAR FOCUS='Pell Par,Adj Avail,Income' 7
RECORD COPY NAME='SA-CD-PL-ADJ-AVAIL-P'
Pell computed parents' adjusted available income.
INAS: Parents' available income and income supplement.
SA1X0 CALC_FED_TX_PD_STU FOCUS='Computed,Student,US Tax' 5
RECORD COPY NAME='SA-CD-FED-TAX-S'
Student U.S. income tax paid from the Student Resource record (SA12E).
If SA12E is blank, the student is NOT a tax-filer (SA0XQ = 5), and
award year > 89, INAS will assume parent tax is $0 unless your
institution has set a local policy option to calculate this value.
If SA12E is blank and award year < 90, INAS will calculate an
estimated tax.
SA1X1 ST_TAX_PD_STU FOCUS='Comp,Student,State/Oth, Tax' 5
RECORD COPY NAME='SA-CD-STATE-TAX-S'
Student's (and spouse's) computed state income tax paid. Beginning in
96-97, this value reflects the Estimated Federal Methodology (EM).
SA1X2 FICA_STU FOCUS='Computed,Student, FICA' 5
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1189
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1188
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1X2 FICA_STU (CONT) RECORD COPY NAME='SA-CD-FICA-S'
Student's (and spouse's) FICA tax. Beginning in 96-97, this value
reflects the Estimated Federal Methodology (EM).
SA1X3 CALC_MED_EXPEN_STU FOCUS='Comp,Student,Med/Dent, Exp' 5
RECORD COPY NAME='SA-CD-MEDICAL-S'
Computed student medical and dental expenses not paid by insurance.
INAS: Med/Dental expenses in excess of 5% of total income.
SA1X4 CALC_TUIT_FEES_STU FOCUS='Comp,Student,Tuition, Allow' 5
RECORD COPY NAME='SA-CD-TUITION-S'
Computed elementary/secondary school tuition allowed as an offset to
student income up to $4639 per child.
SA1X5 EMPLM_ALLOW_STU FOCUS='Comp,Student, Employ, Allow' 5
RECORD COPY NAME='SA-CD-EMPLOY-ALWCE-S'
Student's (and spouse's) computed employment allowance. Beginning in
96-97, this value reflects the Estimated Federal Methodology (EM).
SA1X6 SMA_STU FOCUS='Computed,Student SMA' 5
RECORD COPY NAME='SA-CD-SMA-S'
Student's (and spouse's) computed income protection allowance.
Beginning in 96-97, this value reflects the Estimated Federal
Methodology (EM).
INAS: Table look-up based on dependency status.
SA1X7 HOME_EQTY_STU FOCUS='Computed,Student,Home Eqty' 7
RECORD COPY NAME='SA-CD-HOME-S'
Computed student home equity.
INAS: Student's home value minus amount owed.
SA1X8 INVSTMT_WRTH_STU FOCUS='Comp,Student,Oth Inv,Equity' 7
RECORD COPY NAME='SA-CD-INV-S'
Student's (and spouse's) computed equity from other real estate and
investments. Beginning in 96-97, this value reflects the Estimated
Federal Methodology (EM).
SA1X9 BUS_WRTH_STU FOCUS='Comp,Stu Adj,Bus/Frm,Net Wth' 7
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1190
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1189
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1X9 BUS_WRTH_STU (CONT) RECORD COPY NAME='SA-CD-BUS-S'
Student's (and spouse's) adjusted business/farm net worth.
Beginning in 96-97, this value reflects the Estimated Federal
Methodology (EM).
SA1XA PROT_ALLOW_STU FOCUS='Computed,Student,Asset,Allow' 5
RECORD COPY NAME='SA-CD-PROTECTION-S'
Student's (and spouse's) asset protection allowance (educational
savings/protection allowance). Beginning in 96-97, this value
reflects the Estimated Federal Methodology (EM).
INAS: Table look-up based on marital status and student's age as
computed from Birth Date in the Attributes File (AAFILE).
SA1XB CNVRSN_PCT_STU FOCUS='Comp,Student,Convrsn,Percent' 3
RECORD COPY NAME='SA-CD-CONV-PCT-S'
Percent of discretionary net worth used to determine student's
contribution from assets.
SA1XC ADJ_INCOME_STU FOCUS='Computed,Stu Adj,Avail, Inc' 7
RECORD COPY NAME='SA-CD-ADJ-AVAIL-S'
Student's (and spouse's) computed adjusted available income. May be
negative as indicated by a minus sign (-) after the value. Beginning
in 96-97, this value reflects the Estimated Federal Methodology (EM).
SA1XD PL_ST_TAX_PD_STU FOCUS='Pell Stu,State Tax' 5
RECORD COPY NAME='SA-CD-PL-STATE-TAX-S'
Pell computed student state income tax paid.
SA1XE HOLD_BU_EFC2 FOCUS='Hold,Bu,EFC2' 5
RECORD COPY NAME='SA-CD-HOLD-BU-EFC2'
Contribution 2 EFC adjusted for budget duration. It is used to
determine whether contribution overrides have been entered in the
Institutional Budget Segment. It is system-maintained.
SA1XF PL_MEDC_EXPEN_STU FOCUS='Pell Stu,Med/Dent,Expenses' 5
RECORD COPY NAME='SA-CD-PL-MEDICAL-S'
Pell computed student medical/dental expenses not paid by insurance.
INAS: Med/dent expenses in excess of 20% of effective family income.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1191
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1190
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1XG HOLD_BU_VETBEN2 FOCUS='Hold,Bu,VetBen2' 5
RECORD COPY NAME='SA-CD-HOLD-BU-VETBEN2'
Contribution 2 Veterans Benefits.
It is used to determine whether contribution overrides have been
entered in the Institutional Budget Segment. It is system-maintained.
SA1XH PL_TUIT_FEES_STU FOCUS='Pell Stu,Tuition, Allow' 5
RECORD COPY NAME='SA-CD-PL-TUITION-S'
Pell computed elementary/secondary school tuition allowed as an offset
to student income up to $4639 per enrolled child.
SA1XI PL_EMPLM_ALLOW_STU FOCUS='Pell Stu,Emp Exp,Offset' 4
RECORD COPY NAME='SA-CD-PL-EMPLOY-ALWCE-S'
Pell computed student employment expense offset.
SA1XJ PL_SMA_STU FOCUS='Pell Stu,Fmly Size, Offset' 5
RECORD COPY NAME='SA-CD-PL-SMA-S'
Pell computed student's family size offset.
INAS: Table look-up based on number in student's household.
SA1XK PL_HOME_EQTY_STU FOCUS='Pell Stu,Home Eqty' 7
RECORD COPY NAME='SA-CD-PL-HOME-S'
Pell computed student home equity.
INAS: Student's home value minus amount owed.
SA1XL PL_INVSTMT_STU FOCUS='Pell Stu,Oth Inv,Equity' 7
RECORD COPY NAME='SA-CD-PL-INV-S'
Pell computed student equity from other real estate and investments.
INAS: Value of student's assets from other real estate and
investments minus amount owed.
SA1XM PL_BUS_WRTH_STU FOCUS='Pell Stu,Adj Bus/Frm,Net Wth' 7
RECORD COPY NAME='SA-CD-PL-BUS-S'
Pell computed student adjusted business/farm net worth.
This value is determined by a calculation based on the student's
dependency status, marital status, and whether or not the student has
dependents other than a spouse.
SA1XN PL_PROT_ALLOW_STU FOCUS='Pell Stu,Asset,Reserve' 5
RECORD COPY NAME='SA-CD-PL-PROTECTION-S'
Pell computed student home and other asset reserve.
This value is determined by a calculation based on the student's
dependency status, marital status, and whether or not the student has
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1192
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1191
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1XN PL_PROT_ALLOW_STU (CONT) dependents other than a spouse.
SA1XO PL_CNVRSN_PCT_STU FOCUS='Pell Stu,Convrsn,Percent' 3
RECORD COPY NAME='SA-CD-PL-CONV-PCT-S'
Pell percent of discretionary net worth used to determine student's
contribution from assets.
SA1XP PL_ADJ_INCOME_STU FOCUS='Pell Stu,Adj Avail,Income' 7
RECORD COPY NAME='SA-CD-PL-ADJ-AVAIL-S'
Student's adjusted available income.
SA1XQ CM_PAR_CNTRIB_INC FOCUS='PC From,Income' 5
RECORD COPY NAME='SA-CD-CM-INCOME-PC'
Portion of Parent Contribution derived from income. Beginning in
96-97, this value reflects the Estimated Federal Methodology (EM).
SA1XR CM_PAR_CNTRB_ASSET FOCUS='PC From,Assets' 5
RECORD COPY NAME='SA-CD-CM-ASSETS-PC'
Portion of Parent Contribution derived from assets. Beginning in
96-97, this value reflects the Estimated Federal Methodology (EM).
SA1XS CM1_PAR_CNTRIB FOCUS='PC From, CM 1' 5
RECORD COPY NAME='SA-CD-CM1-PC'
Parent Contribution for Federal Methodology.
DEFAULT: 99999
SA1XT CM2_PAR_CNTRIB FOCUS='PC From, CM 2' 5
RECORD COPY NAME='SA-CD-CM2-PC'
Parent Contribution for Congressional Methodology (2).
SA1XU CM_STU_CNTRIB_INC FOCUS='SC From,Income' 5
RECORD COPY NAME='SA-CD-CM-INCOME-SC'
Portion of Student Contribution derived from income. Beginning in
96-97, this value reflects the Estimated Federal Methodology (EM).
SA1XV CM_STU_CNTRB_ASSET FOCUS='SC From,Assets' 5
RECORD COPY NAME='SA-CD-CM-ASSETS-SC'
Portion of Student Contribution derived from assets. Beginning in
96-97, this value reflects the Estimated Federal Methodology (EM).
DATE RUN 04/08/03 Auburn University REPORT PAGE 1193
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1192
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1XW CM1_STU_CNTRIB FOCUS='SC From, CM 1' 5
RECORD COPY NAME='SA-CD-CM1-SC'
Student Contribution for Federal Methodology.
DEFAULT: 99999
SA1XX CM2_STU_CNTRIB FOCUS='SC From, CM 2' 5
RECORD COPY NAME='SA-CD-CM2-SC'
Student Contribution for Congressional Methodology (2).
SA1XY CM_TOT_FMLY_CNTRIB FOCUS='TFC' 5
RECORD COPY NAME='SA-CD-CM-TFC'
Total Family Contribution; sum of the selected CM PC and SC.
SA1XZ PL_INC_PAR_CNTRIB FOCUS='Pell PC,From Inc' 5
RECORD COPY NAME='SA-CD-PL-INCOME-PC'
Portion of Pell Parent Contribution derived from income.
SA1Y0 C1_CPS_EFC FOCUS='C1 CPS,EFC' 5
RECORD COPY NAME='SA-CD-C1-CPS-EFC'
Primary Expected Family Contribution (EFC) based on Budget
Duration.
When manually entering data in this field, ONLY enter an EFC
from an official output document. Format is $$$$$.
DEFAULT: 99999
SA1Y1 PL_ASSET_PAR_CNTRB FOCUS='Pell PC,From Assets' 5
RECORD COPY NAME='SA-CD-PL-ASSETS-PC'
Portion of Pell Parent Contribution derived from assets.
SA1Y2 C2_CPS_EFC FOCUS='C2 CPS,EFC' 5
RECORD COPY NAME='SA-CD-C2-CPS-EFC'
Secondary Expected Family Contribution (EFC) based on Budget
Duration.
When manually entering data in this field, ONLY enter an EFC
from an official output document. Format is $$$$$.
DEFAULT: 99999
SA1Y3 PL_PAR_CNTRIB FOCUS='Pell PC' 5
RECORD COPY NAME='SA-CD-PL-PC'
Pell Parent Contribution.
DEFAULT: 99999
DATE RUN 04/08/03 Auburn University REPORT PAGE 1194
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1193
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1Y4 PL_INC_STU_CNTRIB FOCUS='Pell SC,From Inc' 5
RECORD COPY NAME='SA-CD-PL-INCOME-SC'
Portion of Pell Student Contribution derived from income.
SA1Y5 PL_ASSET_STU_CNTRB FOCUS='Pell SC,From Assets' 5
RECORD COPY NAME='SA-CD-PL-ASSETS-SC'
Portion of Pell Student Contribution derived from assets.
SA1Y6 INAS_IM_EFC FOCUS='INAS,IM EFC' 5
RECORD COPY NAME='SA-CD-INAS-IM-EFC'
Institutional Methodology Expected Family Contribution (EFC) returned
from INAS based on Budget Duration. Format is $$$$$.
DEFAULT: 99999
SA1Y7 PL_STU_CNTRIB FOCUS='Pell SC' 5
RECORD COPY NAME='SA-CD-PL-SC'
Pell Student Contribution.
DEFAULT: 99999
SA1Y8 INAS_PRIM_EFC FOCUS='INAS,Prim,EFC' 5
RECORD COPY NAME='SA-CD-INAS-PRI-EFC'
Primary Expected Family Contribution (EFC) returned from INAS based
on Budget Duration. Format is $$$$$.
SA1Y9 PELL_INDX FOCUS='Computed, PGI' 5
RECORD COPY NAME='SA-CD-PELL-INDEX'
Pell Grant Index (PGI) computed as the sum of Pell PC and Pell SC,
reflecting any manual overrides to these components. This index
appears on resource screens and allows you to store an adjusted PGI.
For years '93 and prior, the value in this field is passed to PARS to
determine an estimated Pell award in the absence of a Primary/Secondary
PGI and/or when SAR Reviewed equals N or blank.
DEFAULT: 99999
SA1YA INAS_PELL_INDX FOCUS='Calcd, PGI' 5
RECORD COPY NAME='SA-CD-CALC-PELL-INDEX'
The primary 9-month Estimated FM (EM) Expected Family Contribution
(EFC) computed by INAS. This field is recalculated whenever INAS is
invoked.
DEFAULT: 99999
DATE RUN 04/08/03 Auburn University REPORT PAGE 1195
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1194
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1YB UM_PAR_CNTRIB FOCUS='Computed, PC' 5
RECORD COPY NAME='SA-CD-UM-PC'
Computed Institutional Methodology (IM) Parent Contribution (PC) for
this student. May be negative as indicated by a minus sign after the
value.
For years '93 and prior, this figure reflects the CM calculation
unless Calc Type (SA0X6) = I or G AND Calc Choice (SA0X7) = Y.
If these conditions are met, the IM or GAPSFAS calculation results
will be reflected here.
INAS: Total Parent Contribution multiplied by the number in college
adjustment percentage.
DEFAULT: 99999
SA1YC UM_STU_CNTRIB FOCUS='Computed, SC' 5
RECORD COPY NAME='SA-CD-UM-SC'
Computed Institutional Methodology (IM) Student Contribution (SC) for
this student. May be negative as indicated by a minus sign after the
value.
For years '93 and prior, this figure reflects the CM calculation
unless Calc Type (SA0X6) = I or G AND Calc Choice (SA0X7) = Y. If
these conditions are met, the IM or GAPSFAS calculation results will
be reflected here.
INAS: Total Student Contribution times the number in college
adjustment percentage.
DEFAULT: 99999
SA1YD UM_TOT_FMLY_CNTRIB FOCUS='Computed, TFC' 5
RECORD COPY NAME='SA-CD-UM-TFC'
Parent Contribution to student (SA1YB) plus Student Contribution
to student (SA1YC).
SA1YE REJECT_CODES_1_7 FOCUS='Reject,Codes,Comp' 7
RECORD COPY NAME='SA-CD-REJECT-CODES'
Composite field containing up to seven reject codes returned from INAS
(elements SA1YG through SA1YM).
*Change Log: 03/19/03 RE: SCT TOS SIIBMD39
*
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1196
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1195
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1YE REJECT_CODES_1_7 (CONT) Valid values for award year 2003-2004:
blank NO INAS REJECTS
. INAS NOT CALLED
e INAS FM NOT CALCD
B Date of birth since September 1, 1987.
INAS FM reject code B
E Missing name (first or last name blank).
INAS FM reject code N
G Questionable number of family members.
INAS FM reject code W
H Simplified needs test not met, supplemental data blank.
INAS FM reject code 1
J Missing or incorrect date of birth.
INAS FM reject code 5
L Incomplete application.
INAS FM reject code 2
N Missing marital status and household size.
INAS FM reject code 10
O Marital status inconsistent with base year income.
INAS FM reject code 11
Q Students' signature missing.
INAS FM reject code 14
R Parents' signature missing.
INAS FM reject code 15
W Unknown citizenship status or applicant not a U.S. citizen
or eligible non-citizen.
INAS FM reject code 17
2 Illegible information on form.
INAS FM reject code 12
4 SSN match Date of Death.
INAS FM reject code 8
5 No match on SSN.
INAS FM reject code 18
6 DOB year equal to 1900 through 1917.
INAS FM reject code A
7 Parent's and independent student's taxes paid > zero
and equal to AGI.
INAS FM reject code C
8 SSN match but no DOB match.
INAS FM reject code R
Note: The following reject codes will never be produced for year
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1197
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1196
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1YE REJECT_CODES_1_7 (CONT) 2002 by INAS for the reasons indicated. They will appear on the
OAR Field Edit Error Report (SBA402) but will not be loaded into
FAM nor appear on screens or other reports.
Federal
Reject Codes Reason
------------ --------------------------------------------------
P FAM does not allow invalid ID numbers.
S INAS is unable to determine whether the student is
on the SSA database.
3 INAS is unable to determine whether this is a
renewal application.
6 Marital status inconsistent with expected income
(Special Condition).
13 FAM does not allow full name to be blank.
16 INAS is unable to determine if a FAFSA Express
certification document has been signed.
19 INAS is unable to determine whether ED has placed
a hold on the student.
20 INAS is unable to determine the number of SAR or
ISIR comment codes.
25 Negative parents' expected untaxed income
(Special Condition).
45 Negative student expected untaxed income
(Special Condition).
Valid values for award year 2002-2003:
blank NO INAS REJECTS
. INAS NOT CALLED
e INAS FM NOT CALCD
B Date of birth since September 1, 1986.
INAS FM reject code B
C Negative asset reported.
INAS FM rejected codes 26,46.
D Negative debt reported.
INAS FM reject codes 27, 28, 29, 47, 48, 49.
E Missing name (first or last name blank).
INAS FM reject code N
F Negative asset reported or asset debt greater than
asset value.
INAS FM reject codes 30, 31, 32, 50, 51, 52
G Questionable number of family members.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1198
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1197
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1YE REJECT_CODES_1_7 (CONT) INAS FM reject code W
H Simplified needs test not met, supplemental data blank.
INAS FM reject code 1
J Missing or incorrect date of birth.
INAS FM reject code 5
L Incomplete application.
INAS FM reject code 2
M INAS reject: Federal tax calculated because input field
was blank.
INAS FM reject code I1
N Missing marital status and household size.
INAS FM reject code 10
O Marital status inconsistent with base year income.
INAS FM reject code 11
Q Students' signature missing.
INAS FM reject code 14
R Parents' signature missing.
INAS FM reject code 15
W Unknown citizenship status or applicant not a U.S. citizen
or eligible non-citizen.
INAS FM reject code 17
X INAS reject: Professional judgment applied for
medical/dental allowance.
INAS FM reject code I2
Y INAS reject: Professional judgment applied for elementary/
secondary tuition allowance.
INAS FM reject code I3
Z INAS reject: Professional judgment applied for other
income allowance.
INAS FM reject code I4
0 INAS reject: Professional judgment applied for other asset.
INAS FM reject code I5
1 INAS reject: Professional judgment applied for other asset
allowance.
INAS FM reject code I6
2 Illegible information on form.
INAS FM reject code 12
4 Professional judgement applied to parent number in college.
(Edit 2006).
INAS FM reject code I7
5 Professional judgement applied to parent number in college
(Edit 2009).
INAS FM reject code I8
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1199
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1198
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1YE REJECT_CODES_1_7 (CONT)
Note: The following reject codes will never be produced for year
2002 by INAS for the reasons indicated. They will appear on the
OAR Field Edit Error Report (SBA402) but will not be loaded into
FAM nor appear on screens or other reports.
Federal
Reject Codes Reason
------------ --------------------------------------------------
P FAM does not allow invalid ID numbers.
S INAS is unable to determine whether the student is
on the SSA database.
3 INAS is unable to determine whether this is a
renewal application.
6 Marital status inconsistent with expected income
(Special Condition).
13 FAM does not allow full name to be blank.
16 INAS is unable to determine if a FAFSA Express
certification document has been signed.
19 INAS is unable to determine whether ED has placed
a hold on the student.
20 INAS is unable to determine the number of SAR or
ISIR comment codes.
25 Negative parents' expected untaxed income
(Special Condition).
45 Negative student expected untaxed income
(Special Condition).
Valid values for award year 2001-2002:
blank NO INAS REJECTS
. INAS NOT CALLED
e INAS FM NOT CALCD
B Date of birth since September 1, 1985.
INAS FM reject code B
C Negative asset reported.
INAS FM rejected codes 26,46.
D Negative debt reported.
INAS FM reject codes 27, 28, 29, 47, 48, 49.
E Missing name (first or last name blank).
INAS FM reject code N
F Negative asset reported or asset debt greater than
asset value.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1200
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1199
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1YE REJECT_CODES_1_7 (CONT) INAS FM reject codes 30, 31, 32, 50, 51, 52
G Questionable number of family members.
INAS FM reject code W
H Simplified needs test not met, supplemental data blank.
INAS FM reject code 1
J Missing or incorrect date of birth.
INAS FM reject code 5
L Incomplete application.
INAS FM reject code 2
M INAS reject: Federal tax calculated because input field
was blank.
INAS FM reject code I1
N Missing marital status and household size.
INAS FM reject code 10
O Marital status inconsistent with base year income.
INAS FM reject code 11
Q Students' signature missing.
INAS FM reject code 14
R Parents' signature missing.
INAS FM reject code 15
W Unknown citizenship status or applicant not a U.S. citizen
or eligible non-citizen.
INAS FM reject code 17
X INAS reject: Professional judgment applied for
medical/dental allowance.
INAS FM reject code I2
Y INAS reject: Professional judgment applied for elementary/
secondary tuition allowance.
INAS FM reject code I3
Z INAS reject: Professional judgment applied for other
income allowance.
INAS FM reject code I4
0 INAS reject: Professional judgment applied for other asset.
INAS FM reject code I5
1 INAS reject: Professional judgment applied for other asset
allowance.
INAS FM reject code I6
2 Illegible information on form.
INAS FM reject code 12
4 Professional judgement applied to parent number in college.
INAS FM reject code I7
5 Professional judgement applied to parent or student EIC
amount.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1201
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1200
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1YE REJECT_CODES_1_7 (CONT) INAS FM reject code I8
Note: The following reject codes will never be produced for year
2001 by INAS for the reasons indicated. They will appear on the
OAR Field Edit Error Report (SBA402) but will not be loaded into
FAM nor appear on screens or other reports.
Federal
Reject Codes Reason
------------ --------------------------------------------------
P FAM does not allow invalid ID numbers.
S INAS is unable to determine whether the student is
on the SSA database.
3 INAS is unable to determine whether this is a
renewal application.
6 Marital status inconsistent with expected income
(Special Condition).
13 FAM does not allow full name to be blank.
16 INAS is unable to determine if a FAFSA Express
certification document has been signed.
19 INAS is unable to determine whether ED has placed
a hold on the student.
20 INAS is unable to determine the number of SAR or
ISIR comment codes.
25 Negative parents' expected untaxed income
(Special Condition).
45 Negative student expected untaxed income
(Special Condition).
SA1YF REJ_CD_1 FOCUS='Reject,Code 1' 1 18
RECORD COPY NAME='SA-CD-REJ-1'
First nonblank reject code returned from INAS.
*Change Log: 03/19/03 RE: SCT TOS SIIBMD39
*
DEFAULT: .
VALUES: . CM NOT CALCULATED
(BLANK) SEL CM OFFICIAL
A *SEL CM ESTIMATED*
B *SEL CM ESTIMATED*
C *SEL CM ESTIMATED*
D *SEL CM ESTIMATED*
E *SEL CM ESTIMATED*
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1202
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1201
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1YF REJ_CD_1 (CONT)
F *SEL CM ESTIMATED*
G *SEL CM ESTIMATED*
H *SEL CM ESTIMATED*
I *SEL CM ESTIMATED*
J *SEL CM ESTIMATED*
K *SEL CM ESTIMATED*
L *SEL CM ESTIMATED*
M *SEL CM ESTIMATED*
N *SEL CM ESTIMATED*
O *SEL CM ESTIMATED*
P *SEL CM ESTIMATED*
Q *SEL CM ESTIMATED*
R *SEL CM ESTIMATED*
S *SEL CM ESTIMATED*
T *SEL CM ESTIMATED*
U *SEL CM ESTIMATED*
V *SEL CM ESTIMATED*
W *SEL CM ESTIMATED*
X *SEL CM ESTIMATED*
Y *SEL CM ESTIMATED*
Z *SEL CM ESTIMATED*
0 *SEL CM ESTIMATED*
1 *SEL CM ESTIMATED*
2 *SEL CM ESTIMATED*
3 *SEL CM ESTIMATED*
4 *SEL CM ESTIMATED*
5 *SEL CM ESTIMATED*
6 *SEL CM ESTIMATED*
7 *SEL CM ESTIMATED*
8 *SEL CM ESTIMATED*
9 *SEL CM ESTIMATED*
/ *SEL CM ESTIMATED*
- *SEL CM ESTIMATED*
+ *SEL CM ESTIMATED*
$ *SEL CM ESTIMATED*
< *SEL CM ESTIMATED*
> *SEL CM ESTIMATED*
: *SEL CM ESTIMATED*
= *SEL CM ESTIMATED*
# *SEL CM ESTIMATED*
@ *SEL CM ESTIMATED*
% *SEL CM ESTIMATED*
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1203
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1202
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1YF REJ_CD_1 (CONT)
& *SEL CM ESTIMATED*
* *SEL CM ESTIMATED*
( *SEL CM ESTIMATED*
) *SEL CM ESTIMATED*
\ *SEL CM ESTIMATED*
SA1YG REJ_CD_1R FOCUS='Reject,Code 1-R' 1 18
RECORD COPY NAME='SA-CD-REJ-1'
First nonblank reject code returned from INAS.
DEFAULT: .
VALUES: . INAS NOT CALLED
(BLANK) NO INAS REJECTS
e INAS FM NOT CALCD
A INAS REJECTS
B INAS REJECTS
C INAS REJECTS
D INAS REJECTS
E INAS REJECTS
F INAS REJECTS
G INAS REJECTS
H INAS REJECTS
I INAS REJECTS
J INAS REJECTS
K INAS REJECTS
L INAS REJECTS
M INAS REJECTS
N INAS REJECTS
O INAS REJECTS
P INAS REJECTS
Q INAS REJECTS
R INAS REJECTS
S INAS REJECTS
T INAS REJECTS
U INAS REJECTS
V INAS REJECTS
W INAS REJECTS
X INAS REJECTS
Y INAS REJECTS
Z INAS REJECTS
0 INAS REJECTS
1 INAS REJECTS
2 INAS REJECTS
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1204
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1203
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1YG REJ_CD_1R (CONT)
3 INAS REJECTS
4 INAS REJECTS
5 INAS REJECTS
6 INAS REJECTS
7 INAS REJECTS
8 INAS REJECTS
9 INAS REJECTS
/ INAS REJECTS
- INAS REJECTS
+ INAS REJECTS
$ INAS REJECTS
< INAS REJECTS
> INAS REJECTS
: INAS REJECTS
= INAS REJECTS
# INAS REJECTS
@ INAS REJECTS
% INAS REJECTS
& INAS REJECTS
* INAS REJECTS
( INAS REJECTS
) INAS REJECTS
\ INAS REJECTS
SA1YH REJ_CD_2 FOCUS='Reject,Code 2' 1
RECORD COPY NAME='SA-CD-REJ-2'
Second nonblank reject code returned from INAS.
SA1YI REJ_CD_3 FOCUS='Reject,Code 3' 1
RECORD COPY NAME='SA-CD-REJ-3'
Third nonblank reject code returned from INAS.
SA1YJ REJ_CD_4 FOCUS='Reject,Code 4' 1
RECORD COPY NAME='SA-CD-REJ-4'
Fourth nonblank reject code returned from INAS.
SA1YK REJ_CD_5 FOCUS='Reject,Code 5' 1
RECORD COPY NAME='SA-CD-REJ-5'
Fifth nonblank reject code returned from INAS.
SA1YL REJ_CD_6 FOCUS='Reject,Code 6' 1
RECORD COPY NAME='SA-CD-REJ-6'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1205
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1204
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1YL REJ_CD_6 (CONT) Sixth nonblank reject code returned from INAS.
SA1YM REJ_CD_7 FOCUS='Reject,Code 7' 1
RECORD COPY NAME='SA-CD-REJ-7'
Seventh nonblank reject code returned from INAS.
SA1YN ASSUMP_CODES_1_7 FOCUS='Assump,Codes,Comp' 7
RECORD COPY NAME='SA-CD-ASSUMPTIONS'
A composite field containing up to seven IM and Estimated FM
assumption codes (elements SA1YO through SA1YU) returned from INAS.
SA1YO ASSUM_1 FOCUS='Assump,Code 1' 1
RECORD COPY NAME='SA-CD-ASSUM-1'
First nonblank EM/IM assumption returned from INAS.
SA1YP ASSUM_2 FOCUS='Assump,Code 2' 1
RECORD COPY NAME='SA-CD-ASSUM-2'
Second nonblank EM/IM assumption returned from INAS.
SA1YQ ASSUM_3 FOCUS='Assump,Code 3' 1
RECORD COPY NAME='SA-CD-ASSUM-3'
Third nonblank EM/IM assumption returned from INAS.
SA1YR ASSUM_4 FOCUS='Assump,Code 4' 1
RECORD COPY NAME='SA-CD-ASSUM-4'
Fourth nonblank EM/IM assumption returned from INAS.
SA1YS ASSUM_5 FOCUS='Assump,Code 5' 1
RECORD COPY NAME='SA-CD-ASSUM-5'
Fifth nonblank EM/IM assumption returned from INAS.
SA1YT ASSUM_6 FOCUS='Assump,Code 6' 1
RECORD COPY NAME='SA-CD-ASSUM-6'
Sixth nonblank EM/IM assumption returned from INAS.
SA1YU ASSUM_7 FOCUS='Assump,Code 7' 1
RECORD COPY NAME='SA-CD-ASSUM-7'
Seventh nonblank EM/IM assumption returned from INAS.
#SA1YV CALC_UNTXD_TOT_PAR FOCUS='Parent,Non-Taxed,Income' 6
RECORD COPY NAME='SA-CD-P-UNTXD-TOTAL'
Sum of parents' untaxed income from the INCOME section of the Parent
Federal Data Screen (309).
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1206
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1205
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA1YV CALC_UNTXD_TOT_PAR (CONT)
Parents' AFDC/ADC + other untaxed income + social security benefits
+ child support received + earned income credit.
For years 88-89 through 95-96, this value does not include parents'
earned income credit.
#SA1YW CALC_UNTXD_TOT_STU FOCUS='Student,Non-Taxed,Income' 6
RECORD COPY NAME='SA-CD-S-UNTXD-TOTAL'
Sum of student's (and spouse's) untaxed income from the INCOME section
of the Student Federal Data Screen (308):
Student's (and spouse's) AFDC/ADC + other untaxed income
+ social security benefits + child support received
+ earned income credit.
For years 88-89 through 95-96, this value does not include student's
earned income credit.
#SA1YX STU_FED_TAX_CALC FOCUS='Student,US Tax Pd' 5
RECORD COPY NAME='SA-CD-S-TAX-CALC'
Student U.S. income tax paid based on dependency status. This field
is displayed on Student Verification Screen for years < 89.
SA1YY DISCR_NET_PAR FOCUS='Computed,Parent,Net Worth' 7
RECORD COPY NAME='SA-CD-DISC-NW-P'
Computed parents' discretionary net worth.
INAS: Parents' net worth minus asset protection allowance.
SA1YZ INCOME_SUPL_PAR FOCUS='Comp,Parent,Income,Supplmnt' 7
RECORD COPY NAME='SA-CD-INC-SPLMNT-P'
Computed parents' income supplement. May be negative as indicated by
a minus sign (-) to the right of the value.
INAS: Parents' discretionary net worth (SA1YY) times conversion
percentage (SA1WL).
SA1Z0 VET_BENE_STU FOCUS='Computed,Stu GI,Benefits' 5
RECORD COPY NAME='SA-CD-VET-S'
Computed student GI Bill benefits.
INAS: Amount of GI Bill benefits per month times number of months
expected to receive benefits.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1207
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA1Z1 DISCR_NET_STU P FOCUS='Computed,Student,Net Worth' 7
RECORD COPY NAME='SA-CD-DISC-NET-S'
Discretionary net worth.
INAS: Student net worth minus asset protection allowance.
SA1Z2 VET_BENE_STU_CNTRB FOCUS='CM Vet,Ben SC' 5
RECORD COPY NAME='SA-CD-CM-VETBEN-SC'
Unassessed VA benefits to be used as a resource (CM).
SA1Z3 PC_FROM_INCOME_P_CP FOCUS='PC From,Income' 5
RECORD COPY NAME='SA-CD-INC-PC-P'
Computed Parent Contribution from income. May be negative as
indicated by a minus sign (-) to the right of the value.
INAS: Table look-up based on parents' available income and the number
in college adjustment percentage.
#SA1Z4 BDGT_INC_STU_CNTRB FOCUS='SC From,Income' 5
RECORD COPY NAME='SA-CD-BU-INCOME-SC'
SC from income adjusted for budget duration. Used to determine whether
contribution overrides have been entered in the Institutional Budget
Segment. This field is system-maintained.
#SA1Z5 PC_FROM_ASSETS_COMP FOCUS='PC From,Assets' 5
RECORD COPY NAME='SA-CD-ASSET-PC-P'
Computed Parent Contribution from assets. May be negative as
indicated by a minus sign (-) to the right of the value.
INAS: Total Parent Contribution minus Parent Contribution from income.
#SA1Z6 BDGT_VET_STU_CNTRB FOCUS='SC From,Vet Ben' 5
RECORD COPY NAME='SA-CD-BU-VETBEN-SC'
SC from veteran benefits adjusted for budget duration. Used to
determine whether contribution overrides have been entered in the
Institutional Budget Segment. This field is system-maintained.
#SA1Z7 SC_TXBL_INC_S_COMP FOCUS='SC From,Income' 5
RECORD COPY NAME='SA-CD-CTRB-TXBLE-S'
Computed Student Contribution from taxable income.
For award years prior to 1984-85, this fields holds INAS-calculated
Student Contribution from income and benefits.
#SA1Z8 BDGT_ASSET_STU_CTB FOCUS='SC From,Assets,Budget' 5
RECORD COPY NAME='SA-CD-BU-ASSETS-SC'
CONTINUED
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SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA1Z8 BDGT_ASSET_STU_CTB (CONT) SC from assets adjusted for budget duration. Used to determine whether
contribution overrides have been entered in the Institutional Budget
Segment. This field is system-maintained.
#SA1Z9 SC_ASSETS_S_COMP FOCUS='SC From,Assets' 5
RECORD COPY NAME='SA-CD-CTRB-ASSETS-S'
Computed Student Contribution from assets.
#SA1ZA BDGT_PAR_CNTRIB FOCUS='PC From,Budget' 5
RECORD COPY NAME='SA-CD-BU-PC'
PC adjusted for budget duration. Used to determine whether
contribution overrides have been entered in the Institutional Budget
Segment. This field is system-maintained.
#SA1ZB SC_UNTX_INC_S_COMP FOCUS='SC From,Income,Untxd' 5
RECORD COPY NAME='SA-CD-UNTXD-S'
Computed Student Contribution from untaxed income.
For award years prior to 1984-85, this field holds the INAS-calculated
student summer savings.
#SA1ZC FISAP_INCOME FOCUS='FISAP,Income' 7
RECORD COPY NAME='SA-CD-FISAP'
FISAP Income. Beginning with Award Year 1998-99, this element
is calculated by INAS.
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SA1ZD - SA1ZM **
** Number of bytes available: 10 **
** First start position: 286 **
** **
******************************************************************
#SA1ZN SCND_ALT_1MO_EFC FOCUS='Second,Alt Mo 1' 5
RECORD COPY NAME='SA-CD-SCND-ALT-MO1'
Computed CPS Secondary 1 Month EFC.
DEFAULT: 99999
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA1ZO SCND_ALT_2MO_EFC FOCUS='Second,Alt Mo 2' 5
RECORD COPY NAME='SA-CD-SCND-ALT-MO2'
Computed CPS Secondary 2 Month EFC.
DEFAULT: 99999
#SA1ZP SCND_ALT_3MO_EFC FOCUS='Second,Alt Mo 3' 5
RECORD COPY NAME='SA-CD-SCND-ALT-MO3'
Computed CPS Secondary 3 Month EFC.
DEFAULT: 99999
#SA1ZQ SCND_ALT_4MO_EFC FOCUS='Second,Alt Mo 4' 5
RECORD COPY NAME='SA-CD-SCND-ALT-MO4'
Computed CPS Secondary 4 Month EFC.
DEFAULT: 99999
#SA1ZR SCND_ALT_5MO_EFC FOCUS='Second,Alt Mo 5' 5
RECORD COPY NAME='SA-CD-SCND-ALT-MO5'
Computed CPS Secondary 5 Month EFC.
DEFAULT: 99999
#SA1ZS SCND_ALT_6MO_EFC FOCUS='Second,Alt Mo 6' 5
RECORD COPY NAME='SA-CD-SCND-ALT-MO6'
Computed CPS Secondary 6 Month EFC.
DEFAULT: 99999
#SA1ZT SCND_ALT_7MO_EFC FOCUS='Second,Alt Mo 7' 5
RECORD COPY NAME='SA-CD-SCND-ALT-MO7'
Computed CPS Secondary 7 Month EFC.
DEFAULT: 99999
#SA1ZU SCND_ALT_8MO_EFC FOCUS='Second,Alt Mo 8' 5
RECORD COPY NAME='SA-CD-SCND-ALT-MO8'
Computed CPS Secondary 8 Month EFC.
DEFAULT: 99999
#SA1ZV SCND_ALT_10MO_EFC FOCUS='Second,Alt Mo 10' 5
RECORD COPY NAME='SA-CD-SCND-ALT-MO10'
Computed CPS Secondary 10 Month EFC.
DEFAULT: 99999
#SA1ZW SCND_ALT_11MO_EFC FOCUS='Second,Alt Mo 11' 5
RECORD COPY NAME='SA-CD-SCND-ALT-MO11'
Computed CPS Secondary 11 Month EFC.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1210
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA1ZW SCND_ALT_11MO_EFC (CONT)
DEFAULT: 99999
#SA1ZX SCND_ALT_12MO_EFC FOCUS='Second,Alt Mo 12' 5
RECORD COPY NAME='SA-CD-SCND-ALT-MO12'
Computed CPS Secondary 12 Month EFC.
DEFAULT: 99999
SA1ZY INAS_TOT_INC_ALL_P FOCUS='INAS Tot,Inc Par' 7
RECORD COPY NAME='SA-CD-INAS-TOT-INC-ALL-P'
Parents' computed allowances against total income. Beginning in
96-97, this value reflects the Estimated Federal Methodology (EM).
SA1ZZ INAS_AVAIL_INC_PAR FOCUS='INAS Avail,Inc Par' 7
RECORD COPY NAME='SA-CD-INAS-AVAIL-INC-P'
Parents' computed available income. May be negative as indicated by a
minus sign (-) after the value. Beginning in 96-97, this value
reflects the Estimated Federal Methodology (EM).
SA200 INAS_DIS_NWRTH_PAR FOCUS='INAS Dis,Worth,P' 7
RECORD COPY NAME='SA-CD-INAS-DIS-NET-WTH-P'
Parents' computed discretionary net worth. May be negative as
indicated by a minus sign (-) after the value. Beginning in 96-97,
this value reflects the Estimated Federal Methodology (EM).
SA201 INAS_TOT_INC_ALL_S FOCUS='INAS Tot,Inc All S' 7
RECORD COPY NAME='SA-CD-INAS-TOT-INC-ALL-S'
Student's (and spouse's) computed allowances against total income.
Beginning in 96-97, this value reflects the Estimated Federal
Methodology (EM).
SA202 INAS_AVAIL_INC_STU FOCUS='INAS Avail,Inc Stu' 7
RECORD COPY NAME='SA-CD-INAS-AVAIL-INC-S'
Student's (and spouse's) computed available income. For dependent
students and independent students without dependents, this figure is
adjusted by the appropriate percentage. May be negative as indicated
by a minus sign (-) after the value. Beginning in 96-97, this value
reflects the Estimated Federal Methodology (EM).
DATE RUN 04/08/03 Auburn University REPORT PAGE 1211
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA203 INAS_DIS_NWRTH_STU FOCUS='INAS Dis,NWorth,Stu' 7
RECORD COPY NAME='SA-CD-INAS-DIS-NET-WTH-S'
Student's (and spouse's) computed discretionary net worth. May be
negative as indicated by a minus sign (-) after the value. Beginning
in 96-97, this value reflects the Estimated Federal Methodology (EM).
SA204 PRIM_ALT_1MO_EFC FOCUS='Prim Alt,Mon 1' 5
RECORD COPY NAME='SA-CD-PRIM-ALT-MO1'
Computed CPS Primary 1 Month EFC.
DEFAULT: 99999
SA205 PRIM_ALT_2MO_EFC FOCUS='Prim Alt,Mon 2' 5
RECORD COPY NAME='SA-CD-PRIM-ALT-MO2'
Computed CPS Primary 2 Month EFC.
DEFAULT: 99999
SA206 PRIM_ALT_3MO_EFC FOCUS='Prim Alt,Mon 3' 5
RECORD COPY NAME='SA-CD-PRIM-ALT-MO3'
Computed CPS Primary 3 Month EFC.
DEFAULT: 99999
SA207 PRIM_ALT_4MO_EFC FOCUS='Prim Alt,Mon 4' 5
RECORD COPY NAME='SA-CD-PRIM-ALT-MO4'
Computed CPS Primary 4 Month EFC.
DEFAULT: 99999
SA208 PRIM_ALT_5MO_EFC FOCUS='Prim Alt,Mon 5' 5
RECORD COPY NAME='SA-CD-PRIM-ALT-MO5'
Computed CPS Primary 5 Month EFC.
DEFAULT: 99999
SA209 PRIM_ALT_6MO_EFC FOCUS='Prim Alt,Mon 6' 5
RECORD COPY NAME='SA-CD-PRIM-ALT-MO6'
Computed CPS Primary 6 Month EFC.
DEFAULT: 99999
SA20A PRIM_ALT_7MO_EFC FOCUS='Prim Alt,Mon 7' 5
RECORD COPY NAME='SA-CD-PRIM-ALT-MO7'
Computed CPS Primary 7 Month EFC.
DEFAULT: 99999
SA20B PRIM_ALT_8MO_EFC FOCUS='Prim Alt,Mon 8' 5
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1212
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SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA20B PRIM_ALT_8MO_EFC (CONT) RECORD COPY NAME='SA-CD-PRIM-ALT-MO8'
Computed CPS Primary 8 Month EFC.
DEFAULT: 99999
SA20C PRIM_ALT_10MO_EFC FOCUS='Prim Alt,Mon 10' 5
RECORD COPY NAME='SA-CD-PRIM-ALT-MO10'
Computed CPS Primary 10 Month EFC.
DEFAULT: 99999
SA20D PRIM_ALT_11MO_EFC FOCUS='Prim Alt,Mon 11' 5
RECORD COPY NAME='SA-CD-PRIM-ALT-MO11'
Computed CPS Primary 11 Month EFC.
DEFAULT: 99999
SA20E PRIM_ALT_12MO_EFC FOCUS='Prim Alt,Mon 12' 5
RECORD COPY NAME='SA-CD-PRIM-ALT-MO12'
Computed CPS Primary 12 Month EFC.
DEFAULT: 99999
SA20F PRIM_EFC FOCUS='Primary,EFC' 5
RECORD COPY NAME='SA-CD-PRI-EFC'
Computed CPS EFC for nine months.
DEFAULT: 99999
SA20G SECOND_EFC FOCUS='Second,EFC' 5
RECORD COPY NAME='SA-CD-SEC-EFC'
Computed CPS Secondary 9 month EFC.
DEFAULT: 99999
SA20H HLD_BU_METH_CHCE_1 FOCUS='Hold Bu,Meth 1' 1
RECORD COPY NAME='SA-CD-HOLD-BU-METH-CHOICE1'
The Central Processor (CPS) EFC methodology to be passed to the
Contribution 1 EFC that displays on the Budget Screen (312). It is
used by INAS to determine whether there has been a change to the
Contribution 1 Methodology Choice (SA15O). It is system-maintained.
DEFAULT: 1 C1 CPS Primary EFC
VALUES: 1 C1 CPS Primary EFC
2 C2 CPS Secondary EFC
SA20I HLD_BU_METH_CHCE_2 FOCUS='Hold Bu,Meth 2' 2
RECORD COPY NAME='SA-CD-HOLD-BU-METH-CHOICE2'
The Central Processor (CPS) EFC methodology to be passed to the
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1213
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SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA20I HLD_BU_METH_CHCE_2 (CONT) Contribution 2 EFC that displays on the Budget Screen (312). It is
used by INAS to determine whether there has been a change to the
Contribution 2 Methodology Choice (SA15P). It is system-maintained.
DEFAULT: FM
VALUES: C1 C1 CPS Primary EFC
C2 C2 CPS Secondary EFC
EM INAS Estimated Federal Methodology (EM) based on
Family Resource Segment data
FM INAS Federal Methodology (FM) EFC based on Pell
Segment data.
IM INAS Institutional Methodology (IM) EFC based on
Family Resource Segment data.
SA20J EM_EFC_METH FOCUS='EM EFC,Method' 1
RECORD COPY NAME='SA-CD-EM-EFC-METH'
A value indicating the methodology used by INAS to calculate
Estimated Federal Methodology (EM) PC and/or SC.
DEFAULT: (BLANK)
VALUES: (BLANK) Not calculated
B Bypass EM (auto-zero EFC)
R Regular EM
S Simple EM
SA20K INAS_EM_PC FOCUS='EM PC' 5
RECORD COPY NAME='SA-CD-INAS-EM-PC'
Parent contribution for Estimated Federal Methodology.
DEFAULT: 99999
SA20L INAS_EM_SC FOCUS='EM SC' 5
RECORD COPY NAME='SA-CD-INAS-EM-SC'
Student contribution for Estimated Federal Methodology.
DEFAULT: 99999
SA20M INAS_EM_EFC FOCUS='EM EFC' 5
RECORD COPY NAME='SA-CD-INAS-EM-EFC'
Estimated Federal Methodology Expected Family Contribution (EFC)
returned from INAS based on Budget Duration. Format is $$$$$
DEFAULT: 99999
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1214
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DATA ELEMENT DEFINITIONS PAGE 1213
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA20M INAS_EM_EFC (CONT)
SA20N FM_FED_INC_P FOCUS='FM Federal,Income Par' 7
RECORD COPY NAME='SA-CD-FM-FED-INC-P'
Parents' Total Income for Federal Methodology. This value is
automatically computed by INAS whenever AGI or untaxed income
components are updated.
For tax filers:
Parents' AGI + social security + AFDC + child support received
+ other untaxed income + earned income credit - income exclusions
For non-tax filers:
Mother's income + father's income + social security + AFDC
+ child support received + other untaxed income + earned income credit
- income exclusions
Note: See FM formula definitions for further details.
SA20O FM_FED_TAX_P FOCUS='FM Computed,Fed Tax Par' 5
RECORD COPY NAME='SA-CD-FM-FED-TAX-P'
Parent federal income tax paid, from the Parent Federal data record
(SA2CN).
If SA2CN is blank and the parent is not a tax filer (SA2CA = 5), INAS
assumes parent taxes paid zero ($0) unless your institution has set
a Local Policy Option to calculate this value.
If the student has auto-zero EFC, this field will be zero.
SA20P FM_ST_TAX_P FOCUS='FM State,Taxes Par' 5
RECORD COPY NAME='SA-CD-FM-ST-TAX-P'
Parents' computed state income tax paid for FM.
INAS: Parents' Total Income X percentage for state of residence
(table look-up).
SA20Q FM_FICA_P FOCUS='FM FICA,Parent' 5
RECORD COPY NAME='SA-CD-FM-FICA-P'
Parents' computed FICA tax for FM.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1215
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SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA20R FM_EMP-ALL-P FOCUS='FM Empl,Allow Par' 5
RECORD COPY NAME='SA-CD-FM-EMP-ALL-P'
Parents' computed employment allowance for FM.
SA20S FM_IPA_P FOCUS='FM Par,IPA' 5
RECORD COPY NAME='SA-CD-FM-IAP-P'
Parents' computed income protection allowance for FM.
INAS: Table look-up based on family size and number in college.
SA20T FM_T_IN_AL_P FOCUS='FM Tot,Inc All,Par' 7
RECORD COPY NAME='SA-CD-FM-TOT-INC-ALL-P'
Parents' computed allowances against total income for FM.
SA20U FM_AVL_INC_P FOCUS='FM Avail,Income Par' 7
RECORD COPY NAME='SA-CD-FM-AVAIL-INC-P'
Parents' computed available income for FM. May be negative as
indicated by a minus sign (-) after the value.
SA20V FM_IN_EQTY_P FOCUS='FM Invest,Equity Par' 7
RECORD COPY NAME='SA-CD-FM-INV-EQUITY-P'
Parents' computed investment equity for FM.
SA20W FM_BF_WRTH_P FOCUS='FM Bus/Farm,Worth Par' 7
RECORD COPY NAME='SA-CD-FM-BF-NET-WORTH-P'
Parents' adjusted business/farm net worth for FM.
SA20X FM_APA_P FOCUS='FM APA,Parent' 5
RECORD COPY NAME='SA-CD-FM-APA-P'
Parents' asset protection allowance (educational savings/protection
allowance) for FM.
INAS: Table look-up based on age of older parent and number of parents.
SA20Y FM_D_N_WRTH_P FOCUS='FM Federal,Income Par' 7
RECORD COPY NAME='SA-CD-FM-DISC-NET-WORTH-P'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1216
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DATA ELEMENT DEFINITIONS PAGE 1215
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA20Y FM_D_N_WRTH_P (CONT) Parents' computed discretionary net worth for FM. May be negative as
indicated by a minus sign (-) after the value.
SA20Z FM_AAI_P FOCUS='FM AAI,Parent' 7
RECORD COPY NAME='SA-CD-FM-AAI-P'
Parents' computed adjusted available income for FM. May be negative
as indicated by a minus sign (-) after the value.
INAS: Parents' available income plus income supplement.
SA210 FM_PC_INCOME FOCUS='FM PC,Fr Inc' 5
RECORD COPY NAME='SA-CD-FM-PC-INCOME'
Portion of FM Parent Contribution derived from income.
SA211 FM_PC_ASSETS FOCUS='FM PC,Fr Assets' 5
RECORD COPY NAME='SA-CD-FM-PC-ASSETS'
Portion of FM Parent Contribution derived from assets.
SA212 FM_FED_INC_S FOCUS='FM Federal,Income Stu' 7
RECORD COPY NAME='SA-CD-FM-FED-INC-S'
Student's Total Income for Federal Methodology. This value is
automatically computed by INAS whenever AGI or untaxed income
components are updated.
For tax filers:
Student/Spouse AGI + social security + AFDC + child support received
+ other untaxed income + earned income credit - income exclusions
For non-tax filers:
Student's income + spouse's income + social security + AFDC
+ child support received + other untaxed income + earned income credit
- income exclusions
Note: See FM formula definitions for further details.
SA213 FM_FED_TAX_S FOCUS='FM Computed,Fed Tax Stu' 5
RECORD COPY NAME='SA-CD-FM-FED-TAX-S'
Student's (and spouse's) federal income tax paid from the Student
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1217
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DATA ELEMENT DEFINITIONS PAGE 1216
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA213 FM_FED_TAX_S (CONT) Federal data record (SA2EN).
If SA2EN is blank and the student is not a tax filer (SA0ZN = 5),
INAS assumes student tax to be zero ($0) unless your institution has
set a Local Policy Option to calculate this value.
If the student has auto-zero EFC, this field will be zero.
SA214 FM_ST_TAX_S FOCUS='FM State,Taxes Stu' 5
RECORD COPY NAME='SA-CD-FM-ST-TAX-S'
Students' (and spouse's) computed state income tax paid for FM.
SA215 FM_FICA_S FOCUS='FM FICA,Student' 5
RECORD COPY NAME='SA-CD-FM-FICA-S'
Students' (and spouse's) computed FICA tax for FM.
SA216 FM_EMP-ALL-S FOCUS='FM Empl,Allow Stu' 5
RECORD COPY NAME='SA-CD-FM-EMP-ALL-S'
Student's (and spouse's) computed employment allowance for FM.
SA217 FM_IPA_S FOCUS='FM Stu,IPA' 5
RECORD COPY NAME='SA-CD-FM-IAP-S'
Student's (and spouse's) computed income protection allowance for FM.
INAS: Table look-up based on dependency status.
SA218 FM_T_IN_AL_S FOCUS='FM Tot,Inc All,Stu' 7
RECORD COPY NAME='SA-CD-FM-TOT-INC-ALL-S'
Student's (and spouse's) computed allowances against total income
for FM.
SA219 FM_AVL_INC_S FOCUS='FM Avail,Income Stu' 7
RECORD COPY NAME='SA-CD-FM-AVAIL-INC-S'
Student's (and spouse's) computed available income for FM. For
dependent students and independent students without dependents, this
figure is adjusted by the appropriate percentage. May be negative
as indicated by a minus sign (-) after the value.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1218
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SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA219 FM_AVL_INC_S (CONT)
SA21A FM_IN_EQTY_S FOCUS='FM Invest,Equity Stu' 7
RECORD COPY NAME='SA-CD-FM-INV-EQUITY-S'
Student's (and spouse's) computed equity from other real estate and
investments for FM.
SA21B FM_BF_WRTH_S FOCUS='FM Bus/Farm,Worth Stu' 7
RECORD COPY NAME='SA-CD-FM-BF-NET-WORTH-S'
Student's (and spouse's) adjusted business/farm net worth for FM.
SA21C FM_APA_S FOCUS='FM APA,Student' 5
RECORD COPY NAME='SA-CD-FM-APA-S'
Student's (and spouse's) asset protection allowance (educational
savings/protection allowance) for FM.
INAS: Table look-up based on marital status and student's age as
computed from Birth Date in the Attributes File (AAFILE).
SA21D FM_D_N_WRTH_S FOCUS='FM Federal,Income Stu' 7
RECORD COPY NAME='SA-CD-FM-DISC-NET-WORTH-S'
Student's (and spouse's) computed discretionary net worth for FM.
May be negative as indicated by a minus sign (-) after the value.
SA21E FM_AAI_S FOCUS='FM AAI,Student' 7
RECORD COPY NAME='SA-CD-FM-AAI-S'
Student's (and spouse's) computed adjusted available income for FM.
May be negative for independent students as indicated by a minus
sign (-) after the value.
SA21F FM_SC_INCOME FOCUS='FM SC,Fr Inc' 5
RECORD COPY NAME='SA-CD-FM-SC-INCOME'
Portion of FM Student Contribution derived from income.
SA21G FM_SC_ASSETS FOCUS='FM SC,Fr Assets' 5
RECORD COPY NAME='SA-CD-FM-SC-ASSETS'
Portion of FM Student Contribution derived from assets.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1219
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DATA ELEMENT DEFINITIONS PAGE 1218
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21G FM_SC_ASSETS (CONT)
SA21H PL_9MO_EFC FOCUS='PL 9Mo,EFC' 5
RECORD COPY NAME='SA-CD-PL-9MO-EFC'
The primary 9-month FM Expected Family Contribution (EFC) computed by
INAS based on Pell Segment data. The value in this field is
passed to PARS to determine an estimated Pell award in the absence of
a primary or secondary EFC from the Central Processing System (CPS),
or when the Output Document Received field equals N or blank. This
field is recalculated whenever INAS is invoked.
DEFAULT: 99999
SA21I COMP_PL_DEP FOCUS='Comp Pell,Dep Stat' 1
RECORD COPY NAME='SA-CD-COMP-PL-DEP
Student's computed dependency status based on Pell Segment data.
DEFAULT: (BLANK)
VALUES: (BLANK) Unable to determine status.
I Independent
D Dependent
SA21J FM_ASSUMS FOCUS='FM,Assums' 7
RECORD COPY NAME='SA-CD-FM-ASSUMPTIONS'
A composite field containing up to seven FM assumption codes
(elements SA21K through SA21Q) returned from INAS.
*Change Log: 03/19/03 RE: SCT TOS SIIBMD39
*
INAS FM assumptions for 2003-04:
A Assumed Citizenship
B Assumed Marital Status
C Assumed Date of Birth Prior
D Assumed Is Student Married?
E Assumed Student's Number in Family
F Assumed Student's Number in College
H Assumed Student's AGI
I Assumed Student's U. S. Tax Paid
J Assumed Student's Income From Work
K Assumed Spouse's Income From Work
L Assumed Student's Veteran Status
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1220
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1219
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21J FM_ASSUMS (CONT) M Assumed Spouse's Income equal AGI
O Assumed Parents' Number in College
Y Assumed Parents' Marital Status
Z Assumed Parents' Number in Family
2 Assumed Parents' AGI
3 Assumed Parents' U. S. Tax Paid
4 Assumed Father's Income
5 Assumed Mother's Income
$ Assumed Student's Total from Worksheet #C
% Assumed Parents' Total from Worksheet #C
# Assumed Legal Dependents Other Than Children
or Spouse ?
INAS FM assumptions for 2002-03:
A Assumed Citizenship
B Assumed Marital Status
C Assumed Date of Birth Prior
D Assumed Is Student Married?
E Assumed Student's Number in Family
F Assumed Student's Number in College
H Assumed Student's AGI
I Assumed Student's U. S. Tax Paid
J Assumed Student's Income From Work
K Assumed Spouse's Income From Work
O Assumed Parents' Number in College
Y Assumed Parents' Marital Status
Z Assumed Parents' Number in Family
2 Assumed Parents' AGI
3 Assumed Parents' U. S. Tax Paid
4 Assumed Father's Income
5 Assumed Mother's Income
$ Assumed Student's Total from Worksheet #C
% Assumed Parents' Total from Worksheet #C
# Assumed Legal Dependents Other Than Children
or Spouse ?
INAS FM assumptions for 2001-02:
A Assumed Citizenship
B Assumed Marital Status
C Assumed Date of Birth Prior
D Assumed Is Student Married?
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1221
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1220
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21J FM_ASSUMS (CONT) E Assumed Student's Number in Family
F Assumed Student's Number in College
H Assumed Student's AGI
I Assumed Student's U. S. Tax Paid
J Assumed Student's Income From Work
K Assumed Spouse's Income From Work
O Assumed Parents' Number in College
Y Assumed Parents' Marital Status
Z Assumed Parents' Number in Family
2 Assumed Parents' AGI
3 Assumed Parents' U. S. Tax Paid
4 Assumed Father's Income
5 Assumed Mother's Income
$ Assumed Student's Total from Worksheet #C
% Assumed Parents' Total from Worksheet #C
# Assumed Legal Dependents Other Than Children
or Spouse ?
SA21K FM_ASSUM_1 FOCUS='FM,Assum 1' 1
RECORD COPY NAME='SA-CD-FM-ASSUMPTION-1'
First nonblank FM assumption returned from INAS.
SA21L FM_ASSUM_2 FOCUS='FM,Assum 2' 1
RECORD COPY NAME='SA-CD-FM-ASSUMPTION-2'
Second nonblank FM assumption returned from INAS.
SA21M FM_ASSUM_3 FOCUS='FM,Assum 3' 1
RECORD COPY NAME='SA-CD-FM-ASSUMPTION-3'
Third nonblank FM assumption returned from INAS.
SA21N FM_ASSUM_4 FOCUS='FM,Assum 4' 1
RECORD COPY NAME='SA-CD-FM-ASSUMPTION-4'
Fourth nonblank FM assumption returned from INAS.
SA21O FM_ASSUM_5 FOCUS='FM,Assum 5' 1
RECORD COPY NAME='SA-CD-FM-ASSUMPTION-5'
Fifth nonblank FM assumption returned from INAS.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1222
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1221
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21P FM_ASSUM_6 FOCUS='FM,Assum 6' 1
RECORD COPY NAME='SA-CD-FM-ASSUMPTION-6'
Sixth nonblank FM assumption returned from INAS.
SA21Q FM_ASSUM_7 FOCUS='FM,Assum 7' 1
RECORD COPY NAME='SA-CD-FM-ASSUMPTION-7'
Seventh nonblank FM assumption returned from INAS.
SA21R IM_ASSUMP_CODES_1_7 FOCUS='IM,Assump,Codes,Comp' 28
RECORD COPY NAME='SA-CD-IM-ASSUMPTIONS'
A composite field containing up to seven IM and Estimated FM
assumption codes (elements SA21S through SA21Y) returned from INAS.
SA21S IM_ASSUM_1 FOCUS='IM,Assump,Code 1' 4
RECORD COPY NAME='SA-CD-IM-ASSUM-1'
First non-blank EM/IM assumption returned from INAS.
*Change Log: 12/11/02 RE: sct tos changes SIIBMD13
*
SA21S Valid values for 04 WHEN ELEMENT SA000 EQUALS 2004
INAS assumptions for award year 2003-04:
IM AND ESTIMATED FM:
VALUES: S01A Date of birth blank or > 87: Date of birth
set to 1/1/85.
S03A Student's marital status blank; assumed
married due to spouse's income.
S04 Assume NO to legal dependents due to
conflicting data.
S05 Dependency status overridden to Independent
by professional judgment.
S06B Student assumed married because of
family matrix or spouse income.
S06C Student's household size assumed
from family matrix.
S06D Student family size determined
from matrix (inconsistent marital data).
S06E Student family size determined
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1223
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1222
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
from matrix (inconsistent incomes).
S07B Student # in college derived from matrix.
S07C Student # in college set to # in HH
because # in college > HH size.
S07D Student # in college = 1 because # in
college > HH size.
S07E Student's number in college overridden by local
policy option.
S08 Student's Spouse's income set to $0 because
marital status unmarried.
S09 Student's AGI set to sum of student and
spouse's income.
S10 Student income set to AGI because reported
value not valid.
S11D Assumed that student is not a tax filer
(return and AGI blank).
S12A Student itemized deductions set to $0
because reported value negative.
S12B Student itemized deductions positive because
reported value negative.
S12C Student's Hope/LTL amount not numeric,
set to zero.
S12D Student's Hope/LTL amount negative,
set to positive.
S12E Dependent student reported Hope/LTL
amount, set to zero.
S13A Reported tax from completed return used
(Op 1A - CSS Rules, default).
S13B Lower of calc'd or reported taxes used on
estimated return (Op 1B).
S13C Calculated taxes used because reported
invalid, blank or negative (Op 1C).
S13D Calculated tax used on an estimated
return (Option 2).
S13E Reported tax used on an estimated
return (Option 3).
S13F Lower of calculated or reported taxes used
(Option 4 - force recalc).
S13G Zero tax assumed because return status is
'blank' or 'will not file'.
S14 Student's income set to AGI because
reported wages invalid.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1224
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1223
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
S15 Student income positive because reported value
negative.
S16 Spouse's income positive because value
negative and non-tax filer.
S16A Spouse's income set to AGI (no inc reported and
derived inc = zero).
S17 Student's interest/dividend income positive
because reported value negative.
S18A Student's social security benefits set to zero
because they duplicate parents' benefits.
S18B Student's social security benefits positive
because reported value negative.
S19A Eliminated dependent student's Welfare/TANF.
S19B Eliminated dependent student's child support
received.
S20A Student's Welfare/TANF set to zero (unmarried
and household size = 1).
S20B Student's child support received set to zero
(unmarried and family size = 1).
S21A Student's Welfare/TANF set to $0 because married
and HH < 3.
S21B Student's child support set to $0 because married
and HH < 3.
S22 Student's Welfare/TANF positive because reported
value negative.
S23 Student's child support positive because
reported value negative.
S24A Student's reported EIC set to $0 because
student is DEPENDENT.
S24B Student's EIC set to positive because
reported value negative.
S25 Student's other untaxed income positive
because reported value negative.
S26 Student's Federal FWS positive because
reported value negative.
S27 Student's child support paid positive because
reported value negative.
S27A Student's child support paid set to zero
because student is dependent.
S28 Student's income exclusion $0 because value =
sum of income components.
S29 Student's investment equity set to 0 because
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1225
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1224
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
amount equals value for parent.
S30 Student home value/debt $0 because amount equals
value for Parent.
S31 Student other real estate value/debt $0
because amount equals value for parent.
S32 Student farm/business value/debt $0
because amount = value for parent.
S33 Student cash/savings positive because reported
value negative.
S34 Student IRA/Keogh positive because reported
value negative.
S35 Student investment debt positive because
reported value negative.
S36 Student home debt positive because reported
value negative.
S37 Student other real estate debt positive
because value negative.
S38 Student farm/business debt positive because
reported value negative.
S39 Student investment set to debt because value
negative or not reported.
S41 Student other real estate set to debt because
negative or not reported.
S42 Student's Business/Farm value set to value of debt
because negative or not reported.
S43 Student's trust value positive because reported
value negative.
S44 Student's medical/dental expense positive because
reported value negative.
S45 Student's VA benefits positive because reported
value negative.
S45B Student VA # months set to 9 because reported
value invalid.
S45C Student VA # months set to 12 because months
reported > 12.
S46A Student's state of legal residence set to address
because not reported.
S46B Student's state of residence set to parents'
because not reported.
S47 Year in college = 1 because value not reported.
S48 Component of Student summer/AY wages $0 because
negative, blank, invalid.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1226
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1225
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
S49 Spouse's summer income $0 because student single.
S50 Spouse's AY income $0 because student single.
S52 Reported PC positive because reported value
negative.
S53 Student's grants/scholarships positive
because value negative.
S54 Student tuition benefits positive because
reported value negative.
S55 Contribution from other relatives positive
because value negative.
S56A Student's home value, debt, and purchase
price/year seem inconsistent.
S87B Child/stepchild age not reported; assumed to be
1 year old.
S91 Cash imputed based on interest/dividend
compared to cash/investments.
S92 Monthly Maintenance Allowance (MMA) adjusted
for cost of living index.
S92A Emergency Reserve Allowance (ERA) adjusted
for cost of living index.
S93 Student contribution bottom adjusted
(not Formula 1).
S94 Total SC adjusted so it won't fall below FM.
S94A Total SC increased: IM lower than FM.
S95 SC from asset adjusted due to user-specified
minimum.
S96 SC from income increased due to user-specific
minimum.
S98B Non-tax filing student: AGI calculated as filer's
wages plus spouse's wages.
S99 Home value projected.
P03B Parents assumed to be married.
P03C Parents assumed to be married.
P03D Parents assumed to be unmarried.
P04B Parents' reported household size overridden
by family matrix.
P04C Parents' reported household size overridden
by family matrix.
P05B Parents' total number in college assumed
from family matrix.
P05C Parents' number in college assumed to be 1.
P05D Parents' number in college overridden by local
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1227
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1226
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
policy option.
P05E Married parents number in college = number of
fam members - 2.
P05F Unmarried parents number in college = number of
fam members - 1.
P06 Parents reported negative wages; set to positive.
P07 Parents' interest income reported as negative;
set to positive.
P08 Parents' dividend income reported as negative;
set to positive.
P10 Parents' adjustments to income reported as
negative; set to positive.
P11A Parents' income components set to blank
because all are invalid.
P11B Adjustment to income set to $0 because equal to
AGI or calc'd income.
P11C CSS default: Reported AGI used because
completed return.
P11D CSS default: Highest of reported or
calculated AGI used (return not completed).
P12B Father's income $0 because "unmarried"
and parents' wages identical.
P12C Father's income $0 because "unmarried"; wages
> 0, mother's wages = AGI.
P12D Mother's income $0 because "unmarried"; parent
wages > $0, father = AGI.
P12E Fathers income $0 because "unmarried" and
mother's wages > father's.
P12F Mothers income $0 because "unmarried" and
mother's wages < father's.
P12G Parents' Hope/LTL amount not numeric,set to zero.
P12H Parents' Hope/LTL amount negative,
set to positive.
P13A Father's income set to AGI because parents
failed to report wages.
P13B Father's income set to parents' wages because
parents failed to report wages.
P13C Mother's income set to parents' wages because
parents failed to report wages.
P14 AGI set to sum of parents' income because
reported value invalid.
P15A Tax filer status assumed: tax return type
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1228
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1227
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
= blank & AGI >0
P16 Father/Mother income positive because income is
negative and non-tax filer.
P17 Mother's income positive because income is
negative and non-tax filer.
P18 Parent's itemized deductions positive
because reported value negative.
P19A Reported tax from completed return used.
P19B Lower of calc'd or reported taxes used on an
estimated return.
P19C Calculated taxes used because reported is invalid
blank or negative.
P19D Calculated tax used on an estimated return.
P19E Reported tax used on an estimated return.
P19F Lower of calc'd or reported taxes used.
P19G Zero tax assumed because return status is
'blank' or 'will not file'.
P20 Parent's Social Security benefits positive
because reported value negative.
P21 Parent's Welfare/TANF benefits positive
because reported value negative.
P22 Parent's Child Support benefits positive
because reported value negative.
P23 Parent's IRA/Keogh contribution positive
because reported value negative.
P24 Parent's deferred pension payment positive
because reported value negative.
P25 Parent's Dependent Care/MSA value positive
because reported value negative.
P26 Parent's EIC value positive
because reported value negative.
P27 Parent's Housing/Living Allowance value
positive because reported value negative.
P28 Parents' tax exempt interest value positive
because reported value negative.
P29 Parent's foreign wage exclusion positive
because reported value negative.
P30 Parent's other untaxed wage exclusion positive
because reported value negative.
P30A Parent's other untaxed inc = 0 because reported am
= sum of untaxed inc and benefits.
(Assumption code will not display on Screen 307).
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1229
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1228
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
P31A Parent's child support paid value positive
because reported value negative.
P31B Parent's child support $0 because tax filer
and value > income.
P32 Parent's medical/dental expenses positive
because reported value negative.
P33A Parent's elementary/secondary tuition positive
because reported value negative.
P33B Parent's elem./sec. tuition $0 because parent's
married and household = 2.
P33C Parent's elem./sec. tuition $0 because parent
is single and household = 1.
P34 Parent's # tuition paid for assumed 1 because
value not reported.
P35 Parents' state of legal residence assumed to
equal student's state.
P35B Parent's state of residence set to student's
address.
P36 Age of older parent assumed to be 45 because
neither age reported.
P37C Parent # in College = 1.
P37D Parent # in College = 0 because Total in
College = 1.
P37E Parent # in College = 1 because Total # in
College = 2.
P39 Parents' Cash, savings positive because reported
value is negative.
P40 Parents' investment debt positive because
reported value is negative.
P41 Parents' Home debt positive because reported
value is negative.
P42 Parents' business debt positive
because reported value is negative.
P43 Parents' farm debt positive
because reported value negative.
P44 Parents' other real estate positive
because reported value negative.
P45 Parents' investment value set to debt amount
because value invalid.
P46A Force parents' home value to debt value.
P46C Parents' home value,debt,purchase price &
year appear inconsistent.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1230
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1229
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
P47 Parents' business value set to debt amount
because value invalid.
P48 Parents' farm value set to debt amount
because value invalid.
P49 Parents' other real estate set to debt amount
because value invalid.
P52A Parents' assets in siblings name positive
because value negative
P52B Parents' sibling's prepaid tuition plan
positive because value negative.
P52C Parents' student's prepaid tuition plan
positive because value negative.
P86 One or more family members have been excluded
from household size based on age.
P87 One or more family members have been excluded
from the number in college based on age.
P87A Sibling/stepsibling age not reported;
assumed to be 1 year old.
P88 Parents' reported PC used since it exceeds the
calculated amount.
P89 Parents' number of exemptions forced to
household size.
P91A Cash imputed on basis of comparison of asset
vs income from assets.
P91B Investment imputed on basis of comparison
between value and dividends.
P92 Income Protection Allowance (IPA) adjusted for
cost of living index.
P92A Emergency Reserve Allowance (ERA) adjusted for
cost of living index.
P93 Parental contribution bottom line adjusted
(Formula 1).
P94 Parent's contribution bottom line adjusted.
P95 PC from assets adjusted due to user-specified
minimum.
P96 PC from income increased due to user-specified
minimum.
P97 Total PC increased due to addition of
non-custodial contribution.
P97A Non-custodial PC negative, absolute value used.
P98 AGI decreased due to allow-loss option.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1231
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1230
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S Valid values for 03 WHEN ELEMENT SA000 EQUALS 2003
INAS assumptions for award year 2002-03:
IM AND ESTIMATED FM:
S01A Date of birth blank or > 86: Date of birth
set to 1/1/84.
S03A Student's marital status blank; assumed
married due to spouse's income.
S04 Assume NO to legal dependents due to
conflicting data.
S05 Dependency status overriden to Independent
by professional judgment.
S06B Student assumed married because of
family matrix or spouse income.
S06C Student's household size assumed
from family matrix.
S06D Student family size determined
from matrix (inconsistent marital data).
S06E Student family size determined
from matrix (inconsistent incomes).
S07B Student number in college derived from matrix.
S07C Student number in college set to number
in household because # in college > HH size.
S07D Student number in college = 1 because # in
college > HH size.
S07E Student's number in college overridden by local
policy option.
S08 Student's Spouse's income set to $0 because
marital status unmarried.
S09 Student's AGI set to sum of student and
spouse's income.
S10 Student income set to AGI because reported
value not valid.
S11D Assumed that student is not a tax filer
(return and AGI blank).
S12A Student itemized deductions set to $0
because value not reported.
S12B Student itemized deductions positive because
reported value negative.
S12C Student's Hope/LTL amount not numeric,
set to zero.
S12D Student's Hope/LTL amount negative,
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1232
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1231
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
set to positive.
S12E Dependent student reported Hope/LTL
amount, set to zero.
S13A Reported tax from completed return used.
S13B Lower of calc'd or reported taxes used on an
estimated return.
S13C Calculated taxes used because reported
invalid, blank or negative.
S13D Calculated tax used on an estimated return.
S13E Reported tax used on an estimated return.
S13F Lower of calculated or reported taxes used.
S13G Zero tax assumed because return status is
'blank' or 'will not file'.
S14 Student's income set to AGI because
reported wages invalid.
S15 Student income positive because reported value
negative.
S16 Spouse's income positive because value
negative and non-tax filer.
S16A Spouse's income set to AGI (no inc reported and
derived inc = zero).
S17 Student's dividend/interest income positive
because value negative.
S18A Student's social security benefits set to zero
because they duplicate parents' benefits.
S18B Student's social security benefits positive
because reported value negative.
S19A Eliminated dependent student's Welfare/TANF.
S19B Eliminated dependent student's child support
received.
S20A Student's Welfare/TANF set to zero (unmarried
and household size = 1).
S20B Student's child support received set to zero
(unmarried and family size = 1).
S21A Student Welfare/TANF set to $0 because married
and HH < 3.
S21B Student child support set to $0 because married
and HH < 3.
S22 Student's Welfare/TANF positive because reported
value negative.
S23 Student's child support positive because
reported value negative.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1233
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1232
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
S24A Student's reported EIC set to $0 because
student is DEPENDENT.
S24B Student's EIC set to positive because
reported value negative.
S25 Student's other untaxed income positive
because value negative.
S26 Student's Federal FWS positive because
reported value negative.
S27 Student's child support paid positive because
reported value negative.
S27A Student's child support paid set to zero
because student is dependent.
S28 Student's income exclusion $0 because value =
sum of income components.
S29 Student's investment equity set to 0 because
amount equals value for parent.
S30 Student home value/debt $0 because amount equals
value for Parent.
S31 Student other real estate value/debt $0
because amount = Parent value.
S32 Student business/farm value/debt $0
because amount = Parent value.
S33 Student cash/savings positive because reported
value negative.
S34 Student IRA/Keogh positive because reported
value negative.
S35 Student investment debt positive because
reported value negative.
S36 Student Home debt positive because reported
value negative.
S37 Student other real estate debt positive
because value negative.
S38 Student business/farm debt positive because
reported value negative.
S39 Student investment set to debt because value
negative or not reported.
S41 Student other real estate set to debt because
negative or not reported.
S42 Student's Business/Farm value set to value of debt
because negative or not reported.
S43 Student's trust value positive because reported
value negative.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1234
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1233
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
S44 Student's medical/dental expense positive because
reported value negative.
S45 Student's VA benefits positive because reported
value negative.
S45B Student VA # months set to 9 because reported
value invalid.
S45C Student VA # months set to 12 because months
reported > 12.
S46A Student's state of legal residence set to address
because not reported.
S46B Student's state of residence set to parents'
because not reported.
S47 Year in college = 1 because value not reported.
S48 Component of Student summer/AY wages $0 because
negative, blank, invalid.
S49 Spouse's summer income $0 because student single.
S50 Spouse's AY income $0 because student single.
S52 Reported PC positive because reported value
negative.
S53 Student's grants/scholarships positive
because value negative.
S54 Student tuition benefits positive because
reported value negative.
S55 Contribution from other relatives positive
because value negative.
S56A Student's home value, debt, and purchase
price/year seem inconsistent.
S87B Child/stepchild age not reported; assumed to be
1 year old.
S91 Cash imputed based on interest/dividend
compared to cash/investments.
S92 Monthly Maintenance Allowance (MMA) adjusted
for cost of living index.
S92A Emergency Reserve Allowance (EPA) adjusted
for cost of living index.
S93 Student contribution bottom adjusted
(not Formula 1).
S94 Total SC adjusted so it won't fall below FM.
S94A Total SC increased: IM lower than FM.
S95 SC from asset adjusted due to user-specified
minimum.
S96 SC from income increased due to user-specific
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1235
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1234
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
minimum.
S98B Non-tax filing student: AGI calculated as filer's
wages plus spouse's wages.
S99 Home value projected.
P03B Parents assumed to be married.
P03C Parents assumed to be married.
P03D Parents assumed to be unmarried.
P04B Parents' reported household size overridden
by family matrix.
P04C Parents' reported household size overridden
by family matrix.
P05B Parents' total number in college assumed
from family matrix.
P05C Parents' number in college assumed to be 1.
P05D Parents' number in college overridden by local
policy option.
P05E Married parents number in college = number of
fam members - 2.
P05F Unmarried parents number in college = number of
fam members - 2.
P06 Parents reported negative wages; set to positive.
P07 Parents' interest income reported as negative;
set to positive.
P08 Parents' dividend income reported as negative;
set to positive.
P10 Parents' adjustments to income reported as
negative; set to positive.
P11A Parents' income components set to blank
because all are invalid.
P11B Adjustment to income set to $0 because equal to
AGI or calc'd income.
P11C Computed AGI used because it was higher than
reported AGI.
P12B Father's income $0 because "unmarried"
and parents' wages identical.
P12C Father's income $0 because "unmarried"; wages
> 0, mother's wages = AGI.
P12D Mother's income $0 because "unmarried"; parent
wages > $0, father = AGI.
P12E Fathers income $0 because "unmarried" and
mother's wages > father's.
P12F Mothers income $0 because "unmarried" and
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1236
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1235
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
mother's wages < father's.
P12G Parents' Hope/LTL amount not numeric,set to zero.
P12H Parents' Hope/LTL amount negative,
set to positive.
P13A Father's income set to AGI because parents
failed to report wages.
P13B Father's income set to parents' wages because
parents failed to report wages.
P13C Mother's income set to parents' wages because
parents failed to report wages.
P14 AGI set to sum of parents' income because
reported value invalid.
P16 Father/Mother income positive because income is
negative and non-tax filer.
P17 Mother's income positive because income is
negative and non-tax filer.
P18 Parent's itemized deductions positive
because reported value negative.
P19A Reported tax from completed return used.
P19B Lower of calc'd or reported taxes used on an
estimated return.
P19C Calculated taxes used because reported is invalid
blank or negative.
P19D Calculated tax used on an estimated return.
P19E Reported tax used on an estimated return.
P19F Lower of calc'd or reported taxes used.
P19G Zero tax assumed because return status is
'blank' or 'will not file'.
P20 Parent's Social Security benefits positive
because reported value negative.
P21 Parent's Welfare/TANF benefits positive
because reported value negative.
P22 Parent's Child Support benefits positive
because reported value negative.
P23 Parent's IRA/Keogh contribution positive
because reported value negative.
P24 Parent's deferred pension payment positive
because reported value negative.
P25 Parent's Dependent Care/MSA value positive
because reported value negative.
P26 Parent's EIC value positive
because reported value negative.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1237
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1236
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
P27 Parent's Housing/Living Allowance value
positive (because reported value negative).
P28 Parents' tax exempt interest value positive
because reported value negative.
P29 Parent's foreign wage exclusion positive
because reported value negative.
P30 Parent's other untaxed wage exclusion positive
because reported value negative.
P30A Parent's other untaxed inc = 0 because reported am
= sum of untaxed inc and benefits.
(Assumption code will not display on Screen 307).
P31A Parent's child support paid value positive
because reported value negative.
P31B Parent's child support $0 because tax filer
and value > income.
P32 Parent's medical/dental expenses positive
because reported value negative.
P33A Parent's elementary/secondary tuition positive
because reported value negative.
P33B Parent's elem./sec. tuition $0 because parent's
married and household = 2.
P33C Parent's elem./sec. Tuition $0 because parent
is single and household = 1.
P34 Parent's # tuition paid for assumed 1 because
value not reported.
P35 Parents' state of legal residence assumed to
equal student's state.
P35B Parent's state of residence set to student's
address.
P36 Age of older parent assumed to be 45 because
neither age reported.
P37C Parent # in College = 1.
P37D Parent # in College = 0 because Total in
College = 1.
P37E Parent # in College = 1 because Total # in
College = 2.
P39 Parent's Cash, Savings positive because reported
value is negative.
P40 Parents' investment debt positive because
reported value is negative.
P41 Parents' Home debt positive because reported
value is negative.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1238
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1237
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
P42 Parents' business debt positive
because reported value is negative.
P43 Parents' farm debt positive
because reported value negative.
P44 Parents' other real estate positive
because reported value negative.
P45 Parents' investment value set to debt amount
because value invalid.
P46A Force parents' home value to debt value.
P46C Parents' home value,debt,purchase price &
year appear inconsistent.
P47 Parents' business value set to debt amount
because value invalid.
P48 Parents' farm value set to debt amount
because value invalid.
P49 Parents' other real estate set to debt amount
because value invalid.
P52A Parents' assets in siblings name positive
because value negative
P52B Parents' sibling's prepaid tuition plan
positive because value negative.
P52C Parents' student's prepaid tuition plan
positive because value negative.
P86 One or more family members have been excluded
from household size based on age.
P87 One or more family members have been excluded
from the number in college based on age.
P87A Sibling/stepsibling age not reported;
assumed to be 1 year old.
P88 Parents' reported PC used since it exceeds the
calculated amount.
P89 Parents' number of exemptions forced to
household size.
P91A Cash imputed on basis of comparison of asset
vs income from assets.
P91B Investment imputed on basis of comparison
between value and dividends.
P92A Emergency Reserve Allowance (ERA) adjusted for
cost of living index.
P92B Monthly Maintenance Allowance (MMA) adjusted for
cost of living index.
P93 Parental contribution bottom line adjusted
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1239
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1238
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21S IM_ASSUM_1 (CONT)
(Formula 1).
P94 Parent's contribution bottom line adjusted.
P95 PC from assets adjusted due to user-specified
minimum.
P96 PC from income increased due to user-specified
minimum.
P97 Total PC increased due to addition of
non-custodial contribution.
P97A Non-custodial PC negative, absolute value used.
P98 AGI decreased due to allow-loss option.
P98B Non-tax filing parents: AGI calculated as
Father's Wages + Mother's Wages
P99 Home value projected.
SA21T IM_ASSUM_2 REFER TO SA21S FOR VALID VALUES. 4
FOCUS='IM,Assump,Code 2'
RECORD COPY NAME='SA-CD-IM-ASSUM-2'
Second non-blank EM/IM assumption returned from INAS.
SA21U IM_ASSUM_3 REFER TO SA21S FOR VALID VALUES. 4
FOCUS='IM,Assump,Code 3'
RECORD COPY NAME='SA-CD-IM-ASSUM-3'
Third non-blank EM/IM assumption returned from INAS.
SA21V IM_ASSUM_4 REFER TO SA21S FOR VALID VALUES. 4
FOCUS='IM,Assump,Code 4'
RECORD COPY NAME='SA-CD-IM-ASSUM-4'
Fourth non-blank EM/IM assumption returned from INAS.
SA21W IM_ASSUM_5 REFER TO SA21S FOR VALID VALUES. 4
FOCUS='IM,Assump,Code 5'
RECORD COPY NAME='SA-CD-IM-ASSUM-5'
Fifth non-blank EM/IM assumption returned from INAS.
SA21X IM_ASSUM_6 REFER TO SA21S FOR VALID VALUES. 4
FOCUS='IM,Assump,Code 6'
RECORD COPY NAME='SA-CD-IM-ASSUM-6'
Sixth non-blank EM/IM assumption returned from INAS.
SA21Y IM_ASSUM_7 REFER TO SA21S FOR VALID VALUES. 4
FOCUS='IM,Assump,Code 7'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1240
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1239
SEGMENT 020 COMPUTED DATA STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA21Y IM_ASSUM_7 (CONT) RECORD COPY NAME='SA-CD-IM-ASSUM-7'
Seventh non-blank EM/IM assumption returned from INAS.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs available: SA21R - SA2BX **
** Number of bytes available: 353 **
** First start position: 548 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1241
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1240
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
The first group of data in the Pell Segment (SA2C0-SA2G2)
is information taken from SARs received by the institution.
It is typically loaded from Pell tapes via the OAR Cycle.
SA2C0 ID_NUMBER_PELL FOCUS='Pell ID' 13
RECORD COPY NAME='SA-PL-PELL-ID'
Pell ID number assigned by the processor. This is a composite field
containing elements SA2C1, SA2C2, and SA2C3.
SA2C1 PELL_ID_1 FOCUS='Pell,ID 1' 9
RECORD COPY NAME='SA-PL-PELL-ID1'
Student social security number or substituted ID assigned by Pell
from the original Pell application.
SA2C2 PELL_ID_2 FOCUS='Pell,ID 2' 2
RECORD COPY NAME='SA-PL-PELL-ID2'
First two letters of the student's last name from the original Pell
application.
SA2C3 PELL_ID_3 FOCUS='Pell,ID 3' 2
RECORD COPY NAME='SA-PL-PELL-ID3'
Two-digit transaction number indicating the sequence in the series of
Pell applications.
SA2C4 PRIM_PGI FOCUS='Prim, PGI' 5
RECORD COPY NAME='SA-PL-PELL-INDEX'
The primary nine-month EFC supplied by the CPS.
DEFAULT: 99999
SA2C5 SCND_PGI FOCUS='Scnd, PGI' 5
RECORD COPY NAME='SA-PL-INDEX-2'
The secondary nine-month EFC supplied by the CPS.
DEFAULT: 99999
SA2C6 PL_DW_P FOCUS='Pell,Par, DW' 1
RECORD COPY NAME='SA-PL-DW-P'
A value indicating whether a parent is a Dislocated Worker.
VALUES: (BLANK) No response.
Y Parent is a Dislocated Worker.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1242
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1241
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2C6 PL_DW_P (CONT)
N Parent is not a Dislocated Worker.
SA2C7 FTHR_HI_GRAD_LVL FOCUS='Pell,Fthr,Hi Grd,Lvl' 1
RECORD COPY NAME='SA-PL-F-HIGH-GRAD-LVL-P'
The highest grade level the student's father completed.
VALUES: (BLANK) No response
1 Middle School/Jr. High
2 High School
3 College or beyond
4 Other/unknown
SA2C8 PL_DH_P FOCUS='Pell,Par, DH' 1
RECORD COPY NAME='SA-PL-DH-P'
A value indicating whether a parent is a Displaced Homemaker.
VALUES: (BLANK) No response.
Y Parent is a Displaced Homemaker.
N Parent is not a Displaced Homemaker.
SA2C9 MTHR_HI_GRAD_LVL FOCUS='Pell,Mthr,Hi Grd,Lvl' 1
RECORD COPY NAME='SA-PL-M-HIGH-GRAD-LVL-P'
The highest grade level the student's mother completed.
VALUES: (BLANK) No response
1 Middle School/Jr. High
2 High School
3 College or beyond
4 Other/unknown
SA2CA TAX_FORM_PAR FOCUS='Pell,Par,Form' 1
RECORD COPY NAME='SA-PL-FORM-P'
Type of tax return parent will file.
VALUES: (BLANK)
1 IRS 1040
2 IRS 1040A, IRS 1040EZ, 1040 Telefile
3 Foreign Tax Return
4 Tax Return from Puerto Rico, Guam, American Samoa,
the Virgin Islands, Marshall Islands,
the Federated States of Micronesia or Palau
DATE RUN 04/08/03 Auburn University REPORT PAGE 1243
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1242
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2CB EXEMPT_PAR FOCUS='Pell,Par,IRS,Exmpt' 2
RECORD COPY NAME='SA-PL-EXEMP-P'
Number of exemptions claimed on parent tax return.
DEFAULT: 99
SA2CC MARITAL_STAT_PAR FOCUS='Pell,Par,Mrtl,Stat' 1
RECORD COPY NAME='SA-PL-MARITAL-P'
Parent's current marital status.
Note: The Pell Parent's Marital Status code uses values that
differ from those of the Parent's Marital Status code (SA0ZP)
found in the Family Resource segment. The values found in the
Pell Parent's Marital Status code are those used by ISIR
processing.
VALUES: U Unmarried
M Married/Remarried
S Separated/Divorced
W Widowed
SA2CD NUM_HSHLD_PAR FOCUS='Pell,Par,Hshld Sz' 2
RECORD COPY NAME='SA-PL-SIZE-HSLD-P'
Number in parents' household.
SA2CE NUM_IN_COLL_PAR FOCUS='Pell,Par,Num in,Coll' 1
RECORD COPY NAME='SA-PL-IN-COLL-P'
Number in parents' household that will be enrolled at least half-time
in postsecondary education.
SA2CF ST_RESID_PAR REFER TO SA2KA FOR VALID VALUES. 2
FOCUS='Pell,Parent,State,Resid'
RECORD COPY NAME='SA-PL-ST-RSDNCY-P'
Parent's state of legal residence.
SA2CG AGE_OLDER_PAR FOCUS='Pell,Age of,Older,Parent' 2
RECORD COPY NAME='SA-PL-AGE-OLDER-P'
Age of older parent.
SA2CH ADJ_GROSS_PAR FOCUS='Pell,Parent, AGI' 7
RECORD COPY NAME='SA-PL-ADJ-GROSS-P'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1244
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1243
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2CH ADJ_GROSS_PAR (CONT) Parents' Adjusted Gross Income. Format is $$$$$$$.
DEFAULT: 9999999
SA2CI INCOME_FTHR FOCUS='Pell,Father,Work,Income' 7
RECORD COPY NAME='SA-PL-INCOME-FATH'
Father's (stepfather's) income earned from work. Format is $$$$$$$.
DEFAULT: 9999999
SA2CJ INCOME_MTHR FOCUS='Pell,Mother,Work,Income' 7
RECORD COPY NAME='SA-PL-INCOME-MOTH'
Mother's (stepmother's) income earned from work. Format is $$$$$$$.
DEFAULT: 9999999
SA2CK MED/DEN_EXP_PAR FOCUS='Pell,Parents,Med/Dent, Exp' 7
RECORD COPY NAME='SA-PL-MEDICAL-P'
Parent medical and dental expenses not paid by insurance. Format is
$$$$$$$.
SA2CL NUM_TUIT_PAR FOCUS='Pell,Parents,Tuition,Number' 2
RECORD COPY NAME='SA-PL-TUIT-NUM-P'
Number of dependent children for whom elementary/secondary school
tuition was paid.
DEFAULT: 99
SA2CM TUIT_FEES_PAR FOCUS='Pell,Parents,Tuition,Amount' 5
RECORD COPY NAME='SA-PL-TUITION-P'
Amount paid by parent for elementary/secondary school tuition. Format
is $$$$$.
DEFAULT: 99999
SA2CN FED_TAX_PD_PAR FOCUS='Pell Par, US Tax' 7
RECORD COPY NAME='SA-PL-FED-TAX-P'
Parent federal income tax paid. Format is $$$$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 9999999
SA2CO SOC_SEC_BENE_PAR FOCUS='Pell Par, Soc Sec' 5
RECORD COPY NAME='SA-PL-SS-BEN-P'
Parent untaxed income from social security benefits. Format is $$$$$.
DEFAULT: 99999
SA2CP AFDC_PAR FOCUS='Pell,Parent,AFDC' 5
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1245
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1244
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2CP AFDC_PAR (CONT) RECORD COPY NAME='SA-PL-AFDC-P'
Parent untaxed income from Aid for Families with Dependent Children
(AFDC). Format is $$$$$.
DEFAULT: 99999
SA2CQ CHILD_SUPP_PAR FOCUS='Pell Parent,Child Support' 7
RECORD COPY NAME='SA-PL-CHILD-SUP-P'
Total amount of child support received for all children. Format is
$$$$$$$.
DEFAULT: 9999999
SA2CR OTH_NTAX_PAR FOCUS='Pell Par,Oth Non-Tax' 7
RECORD COPY NAME='SA-PL-OTH-NTAX-P'
Parent other untaxed income. Format is $$$$$$$.
DEFAULT: 9999999
SA2CS EST_INCOME_FTHR FOCUS='Pell Father,Est Income' 7
RECORD COPY NAME='SA-PL-EST-INC-FATH'
Father's estimated income earned from work for the coming year.
Format is $$$$$$$.
DEFAULT: 9999999
SA2CT EST_INCOME_MTHR FOCUS='Pell Mother,Est Income' 7
RECORD COPY NAME='SA-PL-EST-INC-MOTH'
Mother's estimated income earned from work for the coming year.
Format is $$$$$$$.
DEFAULT: 9999999
SA2CU EST_OTX_INCOME_PAR FOCUS='Pell Par,Est Oth,Tax Inc' 7
RECORD COPY NAME='SA-PL-EST-OTX-INC-P'
Parent estimated other taxable income for the coming year. Format is
$$$$$$$.
DEFAULT: 9999999
SA2CV EST_OTH_NTAX_PAR FOCUS='Pell Par,Est Non-Tax,Income' 7
RECORD COPY NAME='SA-PL-EST-ONTX-P'
Parent estimated income from other nontaxable sources for the coming
year. Format is $$$$$$$.
DEFAULT: 9999999
SA2CW EST_FED_TAX_PD_PAR FOCUS='Pell Par,Est Fed Tax' 7
RECORD COPY NAME='SA-PL-EST-TAX-P'
Parents' estimated U.S. income tax to be paid in the coming year.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1246
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1245
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2CW EST_FED_TAX_PD_PAR (CONT) Format is $$$$$$$.
DEFAULT: 9999999
SA2CX CASH_PAR FOCUS='Pell Par,Cash Sav' 7
RECORD COPY NAME='SA-PL-CASH-P'
Parents' assets from cash, savings and checking accounts. Format is
$$$$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 9999999
SA2CY HOME_VAL_PAR FOCUS='Pell Par,Home Value' 7
RECORD COPY NAME='SA-PL-HOME-VAL-P'
Parents' home value. Format is $$$$$$$.
DEFAULT: 9999999
SA2CZ HOME_DEBT_PAR FOCUS='Pell Par,Home Debt' 7
RECORD COPY NAME='SA-PL-HOME-DEBT-P'
Parents' home debt. Format is $$$$$$$.
DEFAULT: 9999999
SA2D0 INVSMT_VAL_PAR FOCUS='Pell Par,Oth RE/Inv, Value' 7
RECORD COPY NAME='SA-PL-OTH-INV-VAL-P'
Value of parents' other real estate. Format is $$$$$$$.
DEFAULT: 9999999
SA2D1 INVSMT_DEBT_PAR FOCUS='Pell Par,Oth RE/Inv, Debt' 7
RECORD COPY NAME='SA-PL-OTH-INV-DEBT-P'
Amount owed on parents' other real estate. Format is $$$$$$$.
DEFAULT: 9999999
SA2D2 BUS_ASSET_PAR FOCUS='Pell Par,Bus/Farm, Value' 7
RECORD COPY NAME='SA-PL-BF-VAL-P'
Value of parents' business and/or farm. Format is $$$$$$$.
DEFAULT: 9999999
SA2D3 BUS_VAL_PAR FOCUS='Pell,Par Bus,Value' 7
RECORD COPY NAME='SA-PL-BUS-VAL-P'
Value of parent's business. Format is $$$$$$$.
SA2D4 BUS_DEBT_PAR FOCUS='Pell Par,Bus/Farm, Debt' 7
RECORD COPY NAME='SA-PL-BF-DEBT-P'
Amount owed on parents' business and/or farm. Format is $$$$$$$.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1247
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1246
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2D4 BUS_DEBT_PAR (CONT)
DEFAULT: 9999999
SA2D5 BUS_DBT_PAR FOCUS='Pell,Par Bus,Debt' 7
RECORD COPY NAME='SA-PL-BUS-DBT-P'
The amount owed on the parent's business. Format is $$$$$$$.
SA2D6 FARM_INCL_PAR FOCUS='Pell Par,Farm Incl' 1
RECORD COPY NAME='SA-PL-FARM-INCL-P'
A value indicating whether business/farm holdings are attributable
to a farm.
VALUES: (BLANK) No response.
Y A farm is included in business/farm equity.
N A farm is not included in business/farm equity.
SA2D7 LIVE_FARM_PAR FOCUS='Pell,Par Live,Farm' 1
RECORD COPY NAME='SA-PL-LIVE-FARM-P'
A value indicating whether the student's parents' family is living
on the farm.
VALUES: (BLANK) No response.
Y Parents family live on farm.
N Parents family does not live on farm.
SA2D8 PL_DW_S FOCUS='Pell,Stu, DW' 1
RECORD COPY NAME='SA-PL-DW-S'
A value indicating whether the student is a Dislocated Worker.
VALUES: (BLANK) No response.
Y The student is a Dislocated Worker.
N The student is not a Dislocated Worker.
SA2D9 GRAD_PROF FOCUS='Pell,Grad,Prof,Stu' 1
RECORD COPY NAME='SA-PL-GRAD-S'
A value indicating whether the student will be enrolled in a
graduate or professional program (beyond a bachelor's degree).
DEFAULT: N
VALUES: (BLANK) No response
Y Yes, the student is working on a Masters or
Doctorate program.
N No, student is not working on a Masters or
Doctorate program.
SA2DA PL_DW_STU FOCUS='Pell,Stu, DH' 1
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1247
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2DA PL_DW_STU (CONT) RECORD COPY NAME='SA-PL-DH-S'
A value indicating whether the student is a Displaced Homemaker.
VALUES: (BLANK) No response.
Y The student is a Displaced Homemaker.
N The student is not a Displaced Homemaker.
SA2DB MARRIED FOCUS='Pell,Mar,Stu' 1
RECORD COPY NAME='SA-PL-IS-MAR-S'
A value indicating whether the student is a married student.
DEFAULT: N The student is not married
VALUES: (BLANK) No response.
Y The student is married
N The student is not married
SA2DC TAX_FORM_STU FOCUS='Pell,Stu,Form' 1
RECORD COPY NAME='SA-PL-FORM-S'
Type of tax form student will file.
VALUES: (BLANK)
1 IRS 1040
2 IRS 1040A, IRS 1040EZ, IRS 1040 Telefile
3 Foreign Tax Return
4 Tax Return from Puerto Rico, Guam, American Samoa
the Virgin Islands, Marshall Islands,
the Federated States of Micronesia or Palau
SA2DD EXEMPT_STU FOCUS='Pell,Stu,IRS,Exmpt' 2
RECORD COPY NAME='SA-PL-EXEMPT-S'
Number of exemptions claimed on student's tax return.
DEFAULT: 99
SA2DE MARITAL_STAT_STU FOCUS='Pell,Stu,Mrtl,Stat' 1
RECORD COPY NAME='SA-PL-MARITAL-S'
Student's marital status.
VALUES: (BLANK) No response
U Unmarried (single, divorced, widowed)
M Married/Remarried
S Separated
SA2DF NUM_HSHLD_STU FOCUS='Pell Stu,Hshld Sz' 2
RECORD COPY NAME='SA-PL-SIZE-HSLD-S'
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1248
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2DF NUM_HSHLD_STU (CONT) Number in student's household during coming year.
SA2DG YR_SCHL_PL FOCUS='Pell,Stu,Yr in,Coll' 1
RECORD COPY NAME='SA-PL-YR-SCHOOL-S'
Student's class level during award year.
VALUES: 1 1st year, never attended college before
P 1st year, attended college before
2 2nd year/sophomore
3 3rd year/junior
4 4th year/senior
5 5th year/other undergraduate
6 1st year graduate or professional
7 Continuing graduate or professional
SA2DH DEGREE_BY_JUL FOCUS='Pell,Deg by,July' 1
RECORD COPY NAME='SA-PL-DEG-JULY-S'
A value indicating whether the student will have a Bachelor's degree
by July 1 of the current year. Students who have already received a
Bachelor's degree are not eligible for Pell Grant awards.
VALUES: (BLANK) Not reported.
Y Yes, student will have Bachelor's degree.
N No, student will not have Bachelor's degree.
SA2DI NUM_IN_COLL_STU FOCUS='Pell Stu,Num in,Coll' 1
RECORD COPY NAME='SA-PL-IN-COLL-S'
Number in student's household that will be enrolled at least half-time
in postsecondary education.
SA2DJ ST_RESID_STU REFER TO SA2KA FOR VALID VALUES. 2
FOCUS='Pell,Stu,State,Resid'
RECORD COPY NAME='SA-PL-ST-RSDNCY-S'
Student's state of legal residence.
SA2DK CITZN_STAT FOCUS='Pell,Stu.Ctzn' 1
RECORD COPY NAME='SA-PL-CITIZEN-S'
Student's citizenship status.
VALUES: (BLANK) No response
1 U. S. citizen
2 Eligible noncitizen
CONTINUED
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1249
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2DK CITZN_STAT (CONT)
3 Neither
SA2DL PL_DOB_TEST FOCUS='Pell,DOB,Test' 1
RECORD COPY NAME='SA-PL-DOB-TEST-S'
A value indicating whether student was born before a specified date.
Values for award year 04 refer to January 1, 1980.
Values for award year 03 refer to January 1, 1979.
Values for award year 02 refer to January 1, 1978.
DEFAULT: N
VALUES: (BLANK) Information not provided.
Y Yes, student was born before the specified date.
N No, student was not born before the specified date
SA2DM PL_VET FOCUS='Pell,Vet,Stat' 1
RECORD COPY NAME='SA-PL-VETERAN-S'
A value indicating whether the student is a veteran of the U.S. Armed
Forces.
DEFAULT: N
VALUES: (BLANK) Information not provided.
Y Yes, student is a vet.
N No, student is not a vet.
SA2DN ORPHAN_WARD FOCUS='Pell,Orph,Ward' 1
RECORD COPY NAME='SA-PL-ORPHAN-S'
A value to indicate whether the student is an orphan or ward of the
court, or was a ward of the court until age 18.
DEFAULT: N
VALUES: (BLANK) Information not provided.
Y Yes, student is an orphan or ward of the court.
N No, student is not an orphan or ward of the court.
SA2DO LEGAL_DEPEN FOCUS='Pell,Stu,Deps' 1
RECORD COPY NAME='SA-PL-DEPS-S'
A value indicating whether the student has legal dependents (other
than their children or spouse) that live with and receive more
than half of their support from the student, now and through
June 30 of the current award year.
DEFAULT: N
VALUES: (BLANK) Information not provided.
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1250
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2DO LEGAL_DEPEN (CONT)
Y Yes, student has other legal dependents.
N No, student has no other legal dependents.
SA2DP RCVD_FED_AID FOCUS='Prev,Rcvd,Fed Aid' 1
RECORD COPY NAME='SA-PL-FED-AID-S'
A value indicating whether the student has previously received
federal financial aid.
Valid values for award year 93:
Blank Information not provided.
1 Student first received federal aid during 1987-88.
2 Student first received federal aid during 1988-89.
3 Student first received federal aid during 1989-90.
4 Student first received federal aid during 1990-91.
5 Student first received federal aid during 1991-92.
6 Student did not receive federal aid during 1987-88,
1988-89, 1989-90, 1990-91 or 1991-92.
Valid values for award year 92:
Blank Information not provided.
1 Student received federal aid during 1987-88.
2 Student received federal aid during 1988-89.
3 Student received federal aid during 1989-90.
4 Student received federal aid during 1990-91.
5 Student did not receive federal aid during
1987-88, 1988-89, 1989-90 or 1990-91.
Valid values for award year 91:
Blank Information not provided.
1 Student received federal aid during 1987-88.
2 Student received federal aid during 1988-89.
3 Student received federal aid during 1989-90.
4 Student did not receive federal aid during
1987-88, 1988-89, or 1989-90.
SA2DQ CURRENT_PLUS FOCUS='Pl,Current,PLUS' 1
RECORD COPY NAME='SA-PL-CURRENT-PLUS'
A value indicating whether the student currently has a Federal PLUS
Loan.
Note: This element is not used for 1995-96 processing.
VALUES: (BLANK) Information not provided.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1252
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DATA ELEMENT DEFINITIONS PAGE 1251
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2DQ CURRENT_PLUS (CONT)
1 Yes, student has a PLUS Loan.
2 No, student does not have a PLUS Loan.
SA2DR EXEMPT_88 FOCUS='Pell,Stu,Clmd,1988' 1
RECORD COPY NAME='SA-PL-EXEM-88-S'
A value indicating whether student was claimed by parents as a U.S.
income tax exemption in 1988.
VALUES: (BLANK) Information not provided.
Y Yes, student was claimed by parents in 1988.
N No, student was not claimed in 1988.
SA2DS CURRENT_CONSOL FOCUS='Pl,Current,Consol' 1
RECORD COPY NAME='SA-PL-CURRENT-CONSOL'
A value indicating whether the student currently has a Federal
Consolidation Loan.
Note: This element is not used for 1995-96 processing.
VALUES: (BLANK) Information not provided.
1 Yes, student has a Consolidation Loan.
2 No, student does not have a Consolidation Loan.
SA2DT EXEMPT_89 FOCUS='Pell,Stu,Clmd,1989' 1
RECORD COPY NAME='SA-PL-EXEM-89-S'
A value indicating whether student was claimed by parents as a U.S.
income tax exemption in 1989.
VALUES: (BLANK) Information not provided.
Y Yes, student was claimed by parents in 1989.
N No, student was not claimed in 1989.
SA2DU PL_DEG_CERT FOCUS='Pl,Exp,Degree,Certif' 1
RECORD COPY NAME='SA-PL-DEG-CERT'
Student's intended degree or certificate as indicated on the need
analysis form.
VALUES: (BLANK) Not reported
1 First Bachelor's Degree
2 Second Bachelor's Degree
3 Associates Degree (Occupational or Technical
Program)
4 Associates Degree (General Education or
Transfer Program)
5 Certificate or Diploma for completing an
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1253
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DATA ELEMENT DEFINITIONS PAGE 1252
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2DU PL_DEG_CERT (CONT)
occupational, technical, or educational
program of less than two years
6 Certificate or Diploma for completing an
occupational, technical, or educational
program of at least two years
7 Teaching Credential Program (Non Degree Program)
8 Graduate or Professional Degree
9 Other/Undecided
SA2DV EXEMPT_90 FOCUS='Pell,Stu,Clmd,1990' 1
RECORD COPY NAME='SA-PL-EXEM-90-S'
A value indicating whether student will be claimed by parents as a
U.S. income tax exemption in 1990.
VALUES: (BLANK) Information not provided.
Y Yes, student will be claimed by parents in 1990.
N No, student will not be claimed in 1990.
SA2DW PL_PREF_WORK_STUDY FOCUS='Pl,Prefer,Work,Study' 1
RECORD COPY NAME='SA-PL-PREFER-WORK-STUDY'
A value indicating whether the student is interested in work-study.
DEFAULT: (BLANK)
VALUES: (BLANK) Not reported.
Y Yes, the student is interested in work-study.
N No, the student is not interested in work-study.
SA2DX EXEMPT_91 FOCUS='Pell,Stu,Clmd,1991' 1
RECORD COPY NAME='SA-PL-EXEM-91-S'
A value indicating whether student will be claimed by parents as a
U.S. income tax exemption in 1991.
VALUES: (BLANK) Information not provided.
Y Yes, student will be claimed by parents in 1991.
N No, student will not be claimed in 1991.
SA2DY PL_PREF_LOAN FOCUS='Pl,Prefer,Loan' 1
RECORD COPY NAME='SA-PL-PREFER-LOAN'
A value indicating whether the student is interested in student loans.
DEFAULT: (BLANK)
VALUES: (BLANK) Not reported.
Y Yes, the student is interested in student loans.
N No, the student is not interested in student loans
DATE RUN 04/08/03 Auburn University REPORT PAGE 1254
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DATA ELEMENT DEFINITIONS PAGE 1253
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2DZ EXEMPT_92 FOCUS='Pell,Stu,Clmd,1992' 1
RECORD COPY NAME='SA-PL-EXEM-92-S'
A value indicating whether student will be claimed by parents as a
U.S. income tax exemption in 1992.
VALUES: (BLANK) Information not provided.
Y Yes, student will be claimed by parents in 1992.
N No, student will not be claimed in 1992.
SA2E0 PL_PREF_PLUS FOCUS='Pl,Prefer,PLUS' 1
RECORD COPY NAME='SA-PL-PREFER-PLUS'
A value indicating whether the student is interested in Parent Loans
for Undergraduate Students (Federal PLUS).
DEFAULT: (BLANK)
VALUES: (BLANK) Not reported.
1 Yes, the student is interested in PLUS.
2 No, the student is not interested in PLUS.
SA2E1 PL_EXPCT_DT_DEG FOCUS='Pl,Exp,Date,Degree' 8
RECORD COPY NAME='SA-PL-EXP-DATE-DEG'
Date the student expects to complete his or her degree/certificate.
Starting with award year '99, day is not provided on the incoming
ISIR, so the day is defaulted to "01" in the OAR cycle.
SA2E2 PL_CRS_OF_STUDY FOCUS='Pl,Course,Study' 2
RECORD COPY NAME='SA-PL-COURSE-OF-STUDY'
Student's course of study as indicated on the need analysis form.
SA2E2 Valid values for 99 WHEN ELEMENT SA000 EQUALS 1999
DEFAULT: (BLANK)
VALUES: (BLANK) Not reported
01 Agriculture
02 Architecture
03 Biological Sciences (Biology, Zoology, etc.)
04 Business Management and Administrative services
05 Communications (JRN, Advertising)
06 Computer sciences
07 Education
08 Engineering
09 English Language/Literature
10 Visual and Performing Arts
11 Foreign Languages/Literature
12 Health Profession (except nursing)
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1254
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2E2 PL_CRS_OF_STUDY (CONT)
13 Home Economics
14 Law
15 Liberal Arts
16 Library Sciences
17 Mathematics (including statistics)
18 Nursing
19 Personal and Miscellaneous Services (Cosmotology,
Culinary Arts, Massage, etc.)
20 Philosophy
21 Physical Sciences (Chemistry, Physics, Geology,
etc.)
22 Social Sciences and History (includes Economics,
Geography, Political Science)
23 Psychology
24 Theological Studies and Religious Vocations
25 Vocational/technical (Construction, Mechanical,
Transportation, etc.)
26 Wildlife, Forestry or Marine Sciences
27 Other/Undecided
SA2E2 Valid values for 98 WHEN ELEMENT SA000 EQUALS 1998
DEFAULT: (BLANK)
(BLANK) Not reported
01 Agriculture
02 Architecture
03 Biological sciences
04 Business management/administrative services
05 Communications
06 Computer sciences
07 Education
08 Engineering
09 English language/literature
10 Fine and performing arts
11 Foreign languages/literature
12 Health profession (except nursing)
13 Home economics
14 Law
15 Liberal arts
16 Liberal sciences
17 Mathematics (including statistics)
18 Nursing
19 Personal and miscellaneous services
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1256
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DATA ELEMENT DEFINITIONS PAGE 1255
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2E2 PL_CRS_OF_STUDY (CONT)
20 Philosophy
21 Physical sciences
22 Social sciences and history
23 Psychology
24 Theological studies and religious vocations
25 Vocational/technical
26 Wildlife, forestry or marine sciences
27 Other/undecided
SA2E2 Valid values for 97 WHEN ELEMENT SA000 EQUALS 1997
DEFAULT: (BLANK)
(BLANK) Not reported
01 Agriculture
02 Architecture
03 Biological sciences
04 Business management/administrative services
05 Communications
06 Computer sciences
07 Education
08 Engineering
09 English language/literature
10 Fine and performing arts
11 Foreign languages/literature
12 Health profession (except nursing)
13 Home economics
14 Law
15 Liberal arts
16 Liberal sciences
17 Mathematics (including statistics)
18 Nursing
19 Personal and miscellaneous services
20 Philosophy
21 Physical sciences
22 Social sciences and history
23 Psychology
24 Theological studies and religious vocations
25 Vocational/technical
26 Wildlife, forestry or marine sciences
27 Other/undecided
SA2E3 INCOME_85_91_PL FOCUS='Pell,Inc>4K,85-91' 7
A value indicating whether student's total resources were $4,000 or
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1256
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ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2E3 INCOME_85_91_PL (CONT) more in 1985 (first position of this field), 1986 (second position),
1987 (third position), 1988 (fourth position), 1989 (fifth position),
1990 (sixth position) and/or 1991 (seventh position).
Valid values for each position are Y, N and blank.
SA2E4 INCOME_85 FOCUS='Pell,Inc>4K,1985' 1
RECORD COPY NAME='SA-PL-INCOME-85-S'
A value indicating whether student's total resources were $4,000 or
more in 1985.
VALUES: (BLANK) Information not provided.
Y Student's resources were $4000 or more in 1985.
N Student's resources were not $4000 or more in 1985
SA2E5 INCOME_86 FOCUS='Pell,Inc>4K,1986' 1
RECORD COPY NAME='SA-PL-INCOME-86-S'
A value indicating whether student's total resources were $4,000 or
more in 1986.
VALUES: (BLANK) Information not provided.
Y Student's resources were $4000 or more in 1986.
N Student's resources were not $4000 or more in 1986
SA2E6 INCOME_87 FOCUS='Pell,Inc>4K,1987' 1
RECORD COPY NAME='SA-PL-INCOME-87-S'
A value indicating whether student's total resources were $4,000 or
more in 1987.
VALUES: (BLANK) Information not provided.
Y Student's resources were $4000 or more in 1987.
N Student's resources were not $4000 or more in 1987
SA2E7 INCOME_88 FOCUS='Pell,Inc>4K,1988' 1
RECORD COPY NAME='SA-PL-INCOME-88-S'
A value indicating whether student's total resources were $4,000 or
more in 1988.
VALUES: (BLANK) Information not provided.
Y Student's resources were $4000 or more in 1988.
N Student's resources were not $4000 or more in 1988
SA2E8 INCOME_89 FOCUS='Pell,Inc>4K,1989' 1
RECORD COPY NAME='SA-PL-INCOME-89-S'
A value indicating whether student's total resources were $4,000 or
more in 1989.
VALUES: (BLANK) Information not provided.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1258
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DATA ELEMENT DEFINITIONS PAGE 1257
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2E8 INCOME_89 (CONT)
Y Student's resources were $4000 or more in 1989.
N Student's resources were not $4000 or more in 1989
SA2E9 INCOME_90 FOCUS='Pell,Inc>4K,1990' 1
RECORD COPY NAME='SA-PL-INCOME-90-S'
A value indicating whether student's total resources were $4,000 or
more in 1990.
VALUES: (BLANK) Information not provided.
Y Student's resources were $4000 or more in 1990.
N Student's resources were not $4000 or more in 1990
SA2EA INCOME_91 FOCUS='Pell,Inc>4K,1991' 1
RECORD COPY NAME='SA-PL-INCOME-91-S'
A value indicating whether student's total resources were $4,000 or
more in 1991.
VALUES: (BLANK) Information not provided.
Y Student's resources were $4000 or more in 1991.
N Student's resources were not $4000 or more in 1991
SA2EB SOC_SEC_MATCH FOCUS='Pl,Soc,Sec,Match' 1
RECORD COPY NAME='SA-PL-SOC-SEC-MATCH
The status of the confirmation of the student's social security number
(SSN) with the Social Security Administration (SSA).
DEFAULT: (BLANK)
VALUES: 1 No match
2 SSN and Name match
3 SSN only match
4 SSN, Name, and Date of Birth match
5 SSN, Name, and DOB match with Date of Death
8 Record not sent to SSA
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1259
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1258
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2EB SOC_SEC_MATCH (CONT) ** Data element IDs reserved: SA2EC-SA2EE **
** Number of bytes reserved: 3 **
** First start position: 160 **
** **
******************************************************************
SA2EF SEL_SEV_REGIS FOCUS='Sel,Serv,Reg,Perm' 1
RECORD COPY NAME='SA-PL-SEL-SERV-REG-S'
A value indicating whether student has granted permission to be
registered by the Selective Service.
VALUES: Y Yes, student gives permission to be registered by
the Selective Service.
N No, student does not give permission to be
registered by the Selective Service.
SA2EG ADJ_GROSS_STU FOCUS='Pell,Stu,AGI' 7
RECORD COPY NAME='SA-PL-ADJ-GROSS-S'
Student's Adjusted Gross Income.
DEFAULT: 9999999
SA2EH INCOME_STU FOCUS='Pell,Stu,Wages' 7
RECORD COPY NAME='SA-PL-INCOME-STU'
Student's income earned from work.
DEFAULT: 9999999
SA2EI INCOME_SPOUSE FOCUS='Pell,Spouse,Wages' 7
RECORD COPY NAME='SA-PL-INCOME-SPO'
Spouse's income earned from work.
DEFAULT: 9999999
SA2EJ OTH_NTAX_INC_STU FOCUS='Pell Stu,Oth Non-Tax' 7
RECORD COPY NAME='SA-PL-OTH-NTAX-S'
Student's other untaxed income.
DEFAULT: 9999999
SA2EK SOC_SEC_BENE_STU FOCUS='Pell Stu, Soc Sec' 5
RECORD COPY NAME='SA-PL-SS-BEN-S'
Untaxed social security benefits received by the student.
DEFAULT: 99999
SA2EL AFDC_STU FOCUS='Pell Stu, AFDC' 5
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1260
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DATA ELEMENT DEFINITIONS PAGE 1259
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2EL AFDC_STU (CONT) RECORD COPY NAME='SA-PL-AFDC-S'
Student's untaxed income from Aid to Families with Dependent Children
(AFDC).
DEFAULT: 99999
SA2EM CHILD_SUPP_STU FOCUS='Pell Stu,Child,Support' 7
RECORD COPY NAME='SA-PL-CHILD-SUP-S'
Total amount of child support received for all children.
DEFAULT: 9999999
SA2EN FED_TAX_PD_STU FOCUS='Pell Stu, US Tax' 7
RECORD COPY NAME='SA-PL-FED-TAX-S'
Student's and spouse's federal income tax paid.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 9999999
SA2EO MEDC_EXPEN_STU FOCUS='Pell Stu,Med/Dent,Expenses' 7
RECORD COPY NAME='SA-PL-MEDICAL-S'
Student's medical and dental expenses not paid by insurance.
SA2EP MRTL_STAT_DT_STU FOCUS='Pell,Mrtl Stat Dt' 6
RECORD COPY NAME='SA-PL-MRTL-STAT-DT-S'
Date the student was last married, separated, divorced or widowed.
Format is mmyyyy. Default is 99-9999.
DEFAULT: 999999
SA2EQ NUM_TUIT_STU FOCUS='Pell Stu,Tuition,Number' 2
RECORD COPY NAME='SA-PL-TUIT-NUM-S'
Number of dependent children for whom elementary/secondary school
tuition was paid.
DEFAULT: 99
SA2ER TUIT_FEES_STU FOCUS='Pell Stu,Tuition,Amount' 5
RECORD COPY NAME='SA-PL-TUITION-S'
Elementary, junior high, and high school tuition paid for student's
dependent children.
DEFAULT: 99999
SA2ES VA_CNTRIB_AMT FOCUS='Pell,Student, VEAP,Mo Amt' 5
RECORD COPY NAME='SA-PL-VC-AMT-S'
Student's expected income per month from VA Contributory Benefits
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1261
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DATA ELEMENT DEFINITIONS PAGE 1260
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2ES VA_CNTRIB_AMT (CONT) (VEAP) for the coming year.
SA2ET VA_CNTRIB_MO FOCUS='Pell,Student, Veap,Months' 2
RECORD COPY NAME='SA-PL-VC-MTH-S'
Number of months student expects to receive VA Contributory benefits
(VEAP) in the coming year.
RANGES: 00-12
SA2EU VET_BEN_MO FOCUS='Pell,Vet Ben,Mon' 2
RECORD COPY NAME='SA-PL-VET-MTH-94-S'
Number of months the student will receive veterans educational benefits
for the coming year.
RANGES: 00-12
SA2EV VET_BENE_AMT FOCUS='Pell,Student,Vet Ben,Mo Amt' 5
RECORD COPY NAME='SA-PL-VET-AMT-S'
Student's expected income per month from veteran benefits.
SA2EW VET_BENE_MO FOCUS='Pell,Student,Vet Ben,Months' 2
RECORD COPY NAME='SA-PL-VET-MTH-S'
Number of months student expects to receive veteran benefits. (DEAB)
RANGES: 00-12
SA2EX EST_INCOME_STU FOCUS='Pell, Stu,Est Inc,From Work' 7
RECORD COPY NAME='SA-PL-EST-INC-STU'
Student's estimated income earned from work for the coming year.
DEFAULT: 9999999
SA2EY EST_INCOME_SPOUSE FOCUS='Pell,Spouse,Est Inc,From Wrk' 7
RECORD COPY NAME='SA-PL-EST-INC-SPO'
Student's spouse's estimated income earned from work for the coming
year.
DEFAULT: 9999999
SA2EZ EST_OTX_INCOME_STU FOCUS='Pell Stu,Est Oth,Taxed Inc' 7
RECORD COPY NAME='SA-PL-EST-OTX-S'
Student's estimated other taxable income for the coming year.
DEFAULT: 9999999
SA2F0 EST_OTHER_NTAX_STU FOCUS='Pell Stu,Est Oth,Non-Tax Inc' 7
RECORD COPY NAME='SA-PL-EST-ONTX-S'
Student's estimated other nontaxable income for the coming year.
DEFAULT: 9999999
DATE RUN 04/08/03 Auburn University REPORT PAGE 1262
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1261
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2F1 EST_FED_TAX_PD_STU FOCUS='Pell Stu,Est US Income Tax' 7
RECORD COPY NAME='SA-PL-EST-TAX-S'
Student's estimated U.S. income tax to be paid in the coming year.
DEFAULT: 9999999
SA2F2 CASH_STU FOCUS='Pell Stu,Cash Savings' 7
RECORD COPY NAME='SA-PL-CASH-S'
Student's (spouse's) assets from cash, savings and checking accounts.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 9999999
SA2F3 HOME_VAL_STU FOCUS='Pell Stu,Home Value' 7
RECORD COPY NAME='SA-PL-HOME-VAL-S'
Student's home value.
DEFAULT: 9999999
SA2F4 FARM_VAL_STU FOCUS='Pell Stu,Farm Value' 7
RECORD COPY NAME='SA-PL-FARM-VAL-S'
Value of student's (and spouse's) investment farm. Format is $$$$$$$.
SA2F5 HOME_DEBT_STU FOCUS='Pell Stu,Home Debt' 7
RECORD COPY NAME='SA-PL-HOME-DEBT-S'
Student's home debt.
DEFAULT: 9999999
SA2F6 FARM_DEBT_STU FOCUS='Pell Stu,Farm Debt' 7
RECORD COPY NAME='SA-PL-FARM-DBT-S'
The amount owed on the student's (and spouse's) investment farm.
Format is $$$$$$$.
SA2F7 INVSMT_VAL_STU FOCUS='Pell Stu,Oth RE/Inv, Value' 7
RECORD COPY NAME='SA-PL-OTH-INV-VAL-S'
Value of student's (spouse's) other real estate and investments.
DEFAULT: 9999999
SA2F8 INVSMT_DEBT_STU FOCUS='Pell Stu,Oth RE/Inv, Debt' 7
RECORD COPY NAME='SA-PL-OTH-INV-DEBT-S'
Amount owed on student's (spouse's) other real estate and investments.
DEFAULT: 9999999
SA2F9 BUS_ASSET_STU FOCUS='Pell Stu,Bus/Farm, Value' 7
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1263
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1262
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2F9 BUS_ASSET_STU (CONT) RECORD COPY NAME='SA-PL-BF-VAL-S'
Value of student's (spouse's) business and/or farm.
DEFAULT: 9999999
SA2FA BUS_VAL_STU FOCUS='Pell,Stu Bus,Value' 7
RECORD COPY NAME='SA-PL-BUS-VAL-S'
Value of student's (and spouse's) business. Format is $$$$$$$.
SA2FB BUS_DEBT_STU FOCUS='Pell Stu,Bus/Farm, Debt' 7
RECORD COPY NAME='SA-PL-BF-DEBT-S'
Amount owed on student's (spouse's) business and/or farm.
DEFAULT: 9999999
SA2FC BUS_DBT_STU FOCUS='Pell,Stu Live,Farm' 7
RECORD COPY NAME='SA-PL-BUS-DBT-S'
The amount owed on the student's (and spouse's) business.
Format is $$$$$$$.
SA2FD FARM_INCL_STU FOCUS='Pell Stu, Farm,Included' 1
RECORD COPY NAME='SA-PL-FARM-INCL-S'
A value indicating whether business/farm holdings are attributable
to farm.
VALUES: (BLANK) No response.
Y Business/farm value does include a farm.
N Business/farm value does not include a farm.
SA2FE LIVE_FARM_STU FOCUS='Living,on Farm' 1
RECORD COPY NAME='SA-PL-LIVE-FARM-S'
A value indicating whether the student's family is living on the
farm.
VALUES: (BLANK) No response.
Y Student's family lives on a farm.
N Student' Family does not live on a farm.
SA2FF AWD_PGI_IND FOCUS='PGI,Choice' 1
RECORD COPY NAME='SA-PL-INDEX-IND'
A value indicating which of the two EFC values (primary or secondary)
should be used for award purposes.
DEFAULT: P Use primary EFC.
VALUES: (BLANK) No values calculated.
P Use primary EFC.
S Use secondary EFC.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1264
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1263
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2FG PRIM_FMLY_CNTRIB FOCUS='Primary, FC' 5
RECORD COPY NAME='SA-PL-PRIMARY-TFC'
The primary CM Total Family Contribution calculated and supplied by the
Central Processor.
DEFAULT: 99999
SA2FH EST_PRIM_EFC FOCUS='Pell,EST,Prim EFC' 5
RECORD COPY NAME='SA-PL-EST-PRI-EFC'
Computed CPS EFC for nine months.
SA2FI SCND_FMLY_CNTRIB FOCUS='Secondary, FC' 5
RECORD COPY NAME='SA-PL-SECONDARY-TFC'
The secondary CM Total Family Contribution calculated and supplied by
the Central Processor.
DEFAULT: 99999
SA2FJ EST_SCND_EFC FOCUS='Pell,EST,Scnd EFC' 5
RECORD COPY NAME='SA-PL-EST-SEC-EFC'
Computed CPS Secondary 9 Month EFC.
SA2FK DEPEN_STAT FOCUS='Pell,Dep,Stat' 1
RECORD COPY NAME='SA-PL-PELL-DEP-S'
The student's dependency status as determined by the Central
Processing System (CPS).
VALUES: (BLANK) Not determined
D Dependent
I Independent
X Dependent; rejected
Y Independent; rejected
SA2FL ORIG_APP_AGNCY FOCUS='Application,Source' 1
RECORD COPY NAME='SA-PL-ORIG-AGENCY'
Indicates the origin of the initial application.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
SA2FL Valid values for 04 WHEN ELEMENT SA000 EQUALS 2004
VALUES: P Paper Application/Renewal App
W FAFSA on the WEB/Renewal App on the WEB
Z Electronic Application
DATE RUN 04/08/03 Auburn University REPORT PAGE 1265
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1264
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2FL Valid values for 03 WHEN ELEMENT SA000 EQUALS 2003
A American College Testing Program (ACT)
R Electronic Renewal Application
W FAFSA on the WEB/Renewal App on the WEB
Z Electronic Initial Application
SA2FL Valid values for 02 WHEN ELEMENT SA000 EQUALS 2002
A American College Testing Program (ACT)
F FAFSA Express
N NCS
R Electronic Renewal Application
W FAFSA on the WEB/Renewal App on the WEB
Z Electronic Initial Application
SA2FM SEL_SERV_STAT FOCUS='SSV,Match' 1
RECORD COPY NAME='SA-PL-SEL-SERV-STATUS'
Indicates the status of confirmation of Selective Service registration.
Values related to a Registration record indicate the result of the
student's request on his or her financial aid application to be
registered with Selective Service. Values related to Registration
Status indicate the results of the match between the Central Processor
and Selective Service.
VALUES: (BLANK) Registration not completed or record not sent to
Selective Service
1 Registration confirmed.
2 Registration record returned late; resubmit reques
3 Registration record mismatch; resubmit request.
4 Registration status (match) confirmed.
5 Registration status (match) not confirmed.
6 Registration status (match) record returned late.
7 Registration status (match) record mismatch.
8 Status is Temporary Exempt.
9 Match status is Temporary Exempt.
SA2FN INS_STAT FOCUS='INS,Match' 1
RECORD COPY NAME='SA-PL-INS-STATUS'
Status of confirmation of citizenship with Immigration and
Naturalization (INS).
VALUES: (BLANK) No match with INS performed.
Y Citizenship confirmed.
N Citizenship not confirmed.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1266
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1265
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2FO TITLE_IV_DEFAULT FOCUS='Title IV,Default' 1
RECORD COPY NAME='SA-PL-DEFAULT-STATUS'
The status of the confirmation of whether the student is in default on
a Title IV loan or owes a refund due to overpayment on a Title IV
grant.
Note: This element is not used for 1995-96 processing.
For award years 93-94 and prior, the status of the confirmation of
whether the student is in default on a Title IV loan.
SA2FO Valid values for 95 WHEN ELEMENT SA000 EQUALS 1995
VALUES: (BLANK) Not reported
0 Unable to determine if in default
1 Not in Title IV default data base
2 In default on a federal student loan, not eligible
to receive federal student aid
3 One or more Pell Grant overpayments, not eligible
receive federal student aid
4 In default on a federal student loan, in
satisfactory repayment -- eligible at this time
receive federal student aid
5 Combination: Loans in default and Pell Grant
overpayments, not eligible to receive federal
student aid
8 Unable to determine if in default
9 Unable to determine if in default
SA2FO Valid values for 94 WHEN ELEMENT SA000 EQUALS 1994
(BLANK) Not reported
Y In default on a federal student loan; not eligible
to receive federal student aid
N Not in default; not on Title IV Default data base
C Conditional - In default on a federal student loan
but eligible at this time to receive federal stude
aid; in satisfactory repayment
U Unable to determine if in default on a federal
student loan
SA2FP LN_DEF_GRNT_REF_PL FOCUS='Pell,Ln Def/Gr Ref' 1
RECORD COPY NAME='SA-PL-DEFAULT-OWE-REFUND'
A value indicating whether the student is currently in default on a
Title IV loan and/or owes a refund due to overpayment on a Title IV
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1267
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1266
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2FP LN_DEF_GRNT_REF_PL (CONT) grant.
VALUES: (BLANK) Information not provided.
1 Loan in default; no grant refund owed.
2 Loan not in default; refund owed on grant.
3 Loan in default and refund owed on grant.
4 Loan not in default; no grant refund owed.
SA2FQ ATTEND_SAME_COLL FOCUS='Pell,Attend,Same Col' 1
RECORD COPY NAME='SA-PL-ATTEND-SAME-COLL-S'
A value indicating whether the student plans to attend the same
college as during the previous academic year.
VALUES: (BLANK) No response.
1 Yes, student will attend same college.
2 No, student will not attend same college.
SA2FR DRUG_ABUSE_PL FOCUS='Pell,Drug Abuse' 1
RECORD COPY NAME='SA-PL-DRUG-ABUSE'
The status of confirmation of whether the student is in the
Department of Education's Drug Abuse "Hold File."
For years 2002 and prior:
The status of confirmation of whether the student is in the Department
of Education's Drug Abuse "Hold File."
For year 2003 and beyond:
Student eligibility based on drug abuse as indicated on ISIR Comment
Codes. (Refer to EDE Technical Reference for the ISIR Comment Codes that
affect eligibility based on a drug abuse)
VALUES: (BLANK) No hold
1 Student in Hold File; released (ISIR Comment Code
2 Student in Hold File (not currently supported)
3 Ineligible
SA2FS UNPD_STFRD_TOT_PL FOCUS='Stafford total' 5
RECORD COPY NAME='SA-PL-UNPAID-GSL-TOT'
Student's total outstanding balance on Federal Stafford Loans (FSL).
Note: This element is not used for 1995-96 processing.
SA2FT UNPD_LAST_STFRD_PL FOCUS='Last Stafford' 5
RECORD COPY NAME='SA-PL-UNPAID-LAST-GSL'
Student's total outstanding balance on Federal SLS Loans.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1268
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1267
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2FT UNPD_LAST_STFRD_PL (CONT)
For award years 93-94 and prior, student's total outstanding balance on
most recent Federal Stafford Loan (FSL).
Note: This element is not used for 1995-96 processing.
SA2FU INTEREST_RATE_PL FOCUS='Pell,Interest Rate' 1
RECORD COPY NAME='SA-PL-INTEREST-RATE'
Interest rate of most recent Federal Stafford Loan (FSL).
Valid values for year 95 follow.
Note: This element is not used for 1995-96 processing.
DEFAULT: 0
VALUES: 0 No response
1 7%
2 8%
3 9%
4 8/10%
5 Variable Rate
SA2FU Valid values for 94 WHEN ELEMENT SA000 EQUALS 1994
DEFAULT: 0 No response
1 7%
2 8%
3 9%
4 8/10%
5 Variable Rate
SA2FU Valid values for 93 WHEN ELEMENT SA000 EQUALS 1993
DEFAULT: 0
0 Rate unknown
1 7%
2 8%
3 9%
4 8/10%
SA2FV TITLE_IV_DEF_MTCH FOCUS='Title IV,Default' 1
RECORD COPY NAME='SA-PL-TITLE-IV-DEF'
The status of whether the student is in default on a Title IV Federal
loan held by a guarantee agency (GA).
Note: This element is not used for 1995-96 processing.
SA2FV Valid values for 95 WHEN ELEMENT SA000 EQUALS 1995
VALUES: (BLANK) Not reported
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1269
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1268
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2FV TITLE_IV_DEF_MTCH (CONT)
0 Unable to determine if in default
1 Not in default on a GA loan
3 In default, one loan with status of disability,
death, unresolved, write off/compromise or
bankruptcy
4 In default, one or more loan with status of
defaulted, in repayment
6 In default, more than one loan and at least one
has status of death, disability, unresolved,
bankruptcy, write off
7 Default status on a GA loan has been resolved
SA2FV Valid values for 94 WHEN ELEMENT SA000 EQUALS 1994
(BLANK) Not in Department of Education hold file.
0 Unable to perform match because of insufficient
data.
1 No match.
2 Defaulted on a student loan and has not made
satisfactory repayment arrangements or the
defaulted loan has been written off or
compromised.
4 Defaulted on one or more student loans and has
made satisfactory repayment arrangements.
5 More than one loan in default, written off, or
compromised.
6 Not in Department of Education hold file.
SA2FW LST_STFRD_BEGDT_PL FOCUS='Stafford Begin Dt' 6
RECORD COPY NAME='SA-PL-LAST-GSL-BEGIN-DT'
The date of the student's oldest outstanding Federal Stafford, Federal
SLS, Federal PLUS or Federal Consolidation Loan. Format is mmyyyy.
For award years 93-94 and prior, period begin date of most recent
Federal Stafford Loan (FSL).
Note: This element is not used for 1995-96 processing.
SA2FX LST_STFRD_ENDDT_PL FOCUS='Stafford End Dt' 6
RECORD COPY NAME='SA-PL-LAST-GSL-END-DT'
Loan period ending date of most recent Stafford/GSL loan.
SA2FY LST_STFRD_CLASS_PL FOCUS='Stafford Class' 2
RECORD COPY NAME='SA-PL-LAST-GSL-CLASS'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1270
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1269
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2FY LST_STFRD_CLASS_PL (CONT) Academic year in which student received most recent Stafford/GSL
loan.
VALUES: (BLANK) Information not provided
01 Freshman
02 Sophomore
03 Junior
04 Senior
05 5th year or more undergraduate
06 1st year graduate/professional
07 Continuing graduate/professional
SA2FZ CPS_REJECT_CODES FOCUS='Pell,CPS,Reject,Codes' 14
RECORD COPY NAME='SA-PL-CPS-REJECT-CODES'
Up to seven reject codes returned from the CPS.
*Change Log: 03/21/02 RE SCT tos SIIBMC62(SIS062)
* 01/27/03 RE SCT tos SIIBMD22
*
Values for award year 2003-2004:
These match the Federal Reject Code values. Please see Chapter
4 of the EDE Technical Reference for 2003-2004 for how to
respond to each Reject Code.
blank
A Date of Birth (DOB) is equal to 1900 through 1928.
B Date of birth since September 1, 1987 or greater,
and date of birth is not equal to or greater
than current year.
C Taxes paid is greater than zero and greater than or
or equal to 40% of AGI, but not equal to or greater
than AGI.
D Dependent student and father's/stepfather's SSN is
not in the valid range.
E Dependent student and mother's/stepmother's SSN is
not in the valid range.
N Missing name (first or last name blank).
P Social security number invalid.
R Social Security Match but no date of birth match.
W Questionable number of family members, greater than 15.
1 Simplified needs test not met and all asset data is blank.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1271
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1270
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2FZ CPS_REJECT_CODES (CONT) 2 Incomplete FAFSA or renewal FAFSA.
5 Missing or invalid date of birth.
8 SSN match with Date of Death
9 Dependent student and both father's/stepfather's and
mother's/stepmother's SSN are blank.
10 Missing marital status and number of family members.
11 Marital status inconsistent with reported incomes.
12 Taxes paid is greater than zero and equal to or greater
than AGI.
13 Missing name (name totally blank).
14 Missing student signature on paper FAFSA or SAR.
15 Missing parent signature on FAFSA or SAR.
16 Missing student signature on FAFSA on the WEB, Renewal
FAFSA on the Web Application, or an electronic
Application.
17 Unknown citizenship status or applicant not a U.S.
citizen or eligible non-citizen.
18 SSN not on Social Security Administration's database.
19 An EFC cannot be calculated because the Department of
Education has placed a 'hold' on the student.
Values for award year 2002-2003:
blank
A SSN not on Social Security Administration's database.
Federal reject code 18
B Date of birth since September 1, 1986 or greater,
and date of birth is not equal to or greater
than current year.
Federal reject code B
C Taxes paid equal to AGI.
Federal reject code C
D Paper FAFSAs without student signature will be
processed.
Federal reject code 14.
E Missing name (first or last name blank).
Federal reject code N
G Questionable number of family members, greater than 15.
Federal reject code W
H Simplified needs test not met and all asset data is blank.
Federal reject code 1
J Missing or incorrect date of birth.
Federal reject code 5
K Social Security Number match with date of death
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1272
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1271
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2FZ CPS_REJECT_CODES (CONT) Federal reject code 8
L Incomplete application or renewal application.
Federal reject code 2
N Missing marital status and household size.
Federal reject code 10
O Marital status inconsistent with reported incomes.
Federal reject code 11
Q Missing name (name totally blank).
Federal reject code 13
R Unsigned application or SAR.
Federal reject code 15
T An EFC cannot be calculated because a hold has been
placed on the student by the Department of Education.
Federal reject code 19
V Unsigned FAFSA Express, FAFSA on the WEB or Renewal
on the WEB Application Certification Document.
Federal reject code 16
W Unknown citizenship status or applicant not a U.S.
citizen or eligible non-citizen.
Federal reject code 17
+ Social security number invalid.
Federal reject code P
1 Date of Birth (DOB) is equal to 1900 through 1927.
Federal reject code A.
Values for award year 2001-2002:
blank
A SSN not on Social Security Administration's database.
Federal reject code 18
B Date of birth since September 1, 1985 or greater,
and date of birth is not equal to or greater
than current year.
Federal reject code B
C Taxes paid equal to AGI.
Federal reject code C
D Paper FAFSAs without student signature will be
processed.
Federal reject code 14.
E Missing name (first or last name blank).
Federal reject code N
G Questionable number of family members, greater than 15.
Federal reject code W
H Simplified needs test not met and all asset data is blank.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1273
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1272
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2FZ CPS_REJECT_CODES (CONT) Federal reject code 1
J Missing or incorrect date of birth.
Federal reject code 5
K Social Security Number match with date of death
Federal reject code 8
L Incomplete application or renewal application.
Federal reject code 2
N Missing marital status and household size.
Federal reject code 10
O Marital status inconsistent with reported incomes.
Federal reject code 11
Q Missing name (name totally blank).
Federal reject code 13
R Unsigned application or SAR.
Federal reject code 15
T An EFC cannot be calculated because a hold has been
placed on the student by the Department of Education.
Federal reject code 19
V Unsigned FAFSA Express, FAFSA on the WEB or Renewal
on the WEB Application Certification Document.
Federal reject code 16
W Unknown citizenship status or applicant not a U.S.
citizen or eligible non-citizen.
Federal reject code 17
+ Social security number invalid.
Federal reject code P
1 Date of Birth (DOB) equals 1900, 1901 or 1902.
Federal reject code A.
SA2G0 SAR_RCVD FOCUS='SAR,Rcvd' 1
RECORD COPY NAME='SA-PL-PELL-SAR-RECEIVED'
A flag indicating whether an Official or electronic output document
that corresponds to these data has been received.
DEFAULT: (BLANK) Official output document has not
been received.
VALUES: (BLANK) Official output document has not been received.
M Official output document has been modified.
N Official output document has not been received.
R Official output document has been resubmitted.
Y Official output document has been received.
SA2G1 SAR_SPCL_COND FOCUS='Pell,Spcl,Cond' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1274
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1273
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2G1 SAR_SPCL_COND (CONT) RECORD COPY NAME='SA-PL-PELL-SAR-SPECIAL'
Pell Special Condition Form / Dependency Override Indicator. It
indicates that the student has filed a Special Condition Form or that
a dependency override has been submitted by the FAA.
When processing for years > 90, valid values are Y, N and blank.
When processing for year 90, valid values are Y and blank.
When processing for year 88, valid values are D, Y and blank.
Note: This field was NOT required for award year 1989.
VALUES: (BLANK) No Special Condition Form filed.
D Dependency override submitted by FAA.
Y Special Condition Form filed.
N Special Condition Form filed; rejected.
SA2G2 PELL_VERF FOCUS='Pell,Verf' 1
RECORD COPY NAME='SA-PL-PELL-VALIDATION'
A value indicating whether the student has been selected for
verification. Refer to The Verification Guide published by the
Department of Education for further information.
VALUES: (BLANK) Not selected
1 Applicant selected
2 A subsequent transaction was selected for
verification.
SA2G3 VERF_WRKSHT FOCUS='Pell,Verf,Wksht' 1
RECORD COPY NAME='SA-PL-PELL-VERF-WS'
A value indicating whether a Verification Worksheet has been completed.
VALUES: (BLANK) Not completed
Y Completed
SA2G4 PELL_INDX_DIFF FOCUS='PGI Diff,Reason' 2
RECORD COPY NAME='SA-PL-PELL-INDEX-DIFF'
A code defined by the Department of Education that explains the
difference between the EFC (PGI) from the SAR and the EFC (PGI)
used in packaging and disbursement. This data is reported on the
Pell Recipient Data Exchange tape or the EDE Electronic Origination
Information file, and Pell Grant Origination Records.
SA2G4 Valid values for 00 WHEN ELEMENT SA000 EQUALS 2000
VALUES: (BLANK) Primary EFC is being reported.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1275
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1274
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2G4 PELL_INDX_DIFF (CONT)
O Secondary EFC previously reported; primary EFC is
currently being reported.
S Secondary EFC is being reported.
SA2G4 Valid values for 99 WHEN ELEMENT SA000 EQUALS 1999
DEFAULT: (BLANK)
(BLANK) Primary EFC is being reported.
1 Secondary EFC previously reported; primary EFC is
currently being reported.
6 Secondary EFC is being reported.
SA2G5 OAR_DT FOCUS='App,Proc,Date' 8
RECORD COPY NAME='SA-PL-OAR-DT'
Date the application was processed by the MDE or the CPS.
SA2G6 CHG_STAT FOCUS='Change,Status' 1
RECORD COPY NAME='SA-PL-CHG-STATUS'
A value indicating that changes have been made and need audited, and
need to be sent to the CPS as EDE corrections.
Note: If Change Status flag is set to Y when the PARS/Mini-PARS
Student Master File is created, then the INAS estimated
EFC (PGI) from the Family Resource Segment is passed to
PARS. Therefore, if you do not participate in EDE but
change Pell Segment data, you must reset Change Status to
blank or N before packaging students via PARS.
VALUES: (BLANK) No changes are waiting to be sent.
N No changes are waiting to be sent.
Y There are changes waiting to be sent.
SA2G7 EDE_STAT FOCUS='EDE,Status' 1
RECORD COPY NAME='SA-PL-EDE-STATUS'
A value indicating the last action taken by the Electronic Data
Exchange programs.
VALUES: (BLANK) No changes are outstanding.
N No changes are outstanding.
Y Changes have been sent to EDE; awaiting return.
SA2G8 EDE_STAT_DT FOCUS='EDE,Status,Date' 8
RECORD COPY NAME='SA-PL-EDE-STATUS-DT'
Date the EDE status code was maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1276
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1275
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2G9 EDE_REJ_RSN FOCUS='EDE,Rej,Rsn' 1
RECORD COPY NAME='SA-PL-EDE-REJ-RSN'
Reason EDE corrections were rejected by the CPS.
NOTE: This field is not currently in use.
SA2GA SAR_REVW FOCUS='SAR,Revw,Ind' 1
RECORD COPY NAME='SA-PL-REVIEW'
A value indicating whether the federal data were reviewed by a
counselor. The associated date field is checked during the OAR Cycle
to determine whether the Pell Segment should be updated with new,
incoming OAR data.
Y, N, and blank are the only values that will be stored in SAFILE.
Other values (O, and R) will trigger INAS, but will not be stored
in the file.
VALUES: (BLANK) blank Output document has not been reviewed.
N Output document has not been reviewed.
O Invoke INAS to recalculate FM contribution fields.
R Invoke INAS to recalculate FM contribution fields
and ignore federal reject warnings.
Y Output document has been reviewed.
SA2GB CHG_STAT_DT FOCUS='Change,Stat,Date' 8
RECORD COPY NAME='SA-PL-CHG-STATUS-DT'
Date that the Change Status code was maintained.
SA2GC GED_EARN_DT_STU FOCUS='Pell,GED,Date' 6
RECORD COPY NAME='SA-PL-GED-DTS'
Date the student earned or expects to earn a secondary school diploma
through the General Education Development (GED) testing program.
SA2GD HS_GRAD_DT_STU FOCUS='Pell,HS Grad,Date' 6
RECORD COPY NAME='SA-PL-HS-GRAD-DT-S'
Date the student graduated or expects to graduate from a high school.
******************************************************************
The next group of data in the Pell Segment (SA2GE-SA2GS) is
information entered by the institution regarding verification,
enrollment, and the expected Pell Grant award.
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1277
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1276
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2GE PELL_VERF_RESP FOCUS='Pell,Verf,Resp' 1
RECORD COPY NAME='SA-PL-PELL-VAL-RESP'
A value indicating whether the student has been verified and by
what method.
*Change Log: 03/21/02 RE SCT tos SIIBMC62(SIS062)
* 04/17/02 RE SCT tos SIIBMC69(SIS069)
* 03/19/03 RE SCT TOS SIIBMD39
*
Note: For 2003 and beyond, the value "N" in FAM is reported as
a blank for the verification field on the Pell Origination Record
created by program SBA200.
SA2GE Valid values for 04 WHEN ELEMENT SA000 EQUALS 2004
VALUES: (BLANK) Not determined
V Verified
W Without documentation
N Student not verified
S Selected, not verified
SA2GE Valid values for 03 WHEN ELEMENT SA000 EQUALS 2003
(BLANK) Not determined
V Verified
W Without documentation
N Student not verified
SA2GE Valid values for 02 WHEN ELEMENT SA000 EQUALS 2002
(BLANK) Student not verified
N Not selected
A Accurate data
W Without documentation
T Tolerance applied
C Calculated
R Reprocessed
S Selected, not verified
SA2GF PELL_VERF_TRAN FOCUS='Pell,Verf,Resp,Trans' 2
RECORD COPY NAME='SA-PL-PELL-VAL-RESP-TRAN'
Pell transaction counter from the hard-copy SAR that was verified.
SA2GG PELL_TUIT_FEES FOCUS='Pell,Tuition,and Fees' 5
RECORD COPY NAME='SA-PL-PELL-FEES'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1278
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1277
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2GG PELL_TUIT_FEES (CONT) Pell budget for tuition and fees.
SA2GH PELL_ROOM_BOARD FOCUS='Pell,Cpmp 2' 5
RECORD COPY NAME='SA-PL-PELL-RMBD'
For award years > 88, Pell budget for room, board, books, supplies,
transportation and miscellaneous expenses.
For award years < 89, Pell budget for room and board.
SA2GI PELL_BOOKS_MISC FOCUS='Pell,Comp 3' 5
RECORD COPY NAME='SA-PL-PELL-BKMS'
For award years > 88, Pell budget for child care and/or handicap
expenses.
For award years < 89, Pell budget for books and miscellaneous
expenses.
#SA2GJ PELL_TOT_BDGT FOCUS='Pell,Total,Bdgt' 5
RECORD COPY NAME='SA-PL-PELL-BUDGET'
Total of individual Pell budget components (SA2GG-SA2GI).
SA2GK ENRL_STAT_TERM_1 FOCUS='Pell,Term 1,Enrl,Stat' 1
RECORD COPY NAME='SA-PL-PELL-ENR-STAT-1'
Enrollment status to be reported to Pell for the reporting year.
These values will be translated for the origination record.
Note: For 2002-03 and beyond this value is no longer required
by the Pell Processor. SBA200 will continue to require
the field for origination.
*Change Log: 07/01/02 RE sct tos SIIBMC79 (SIS079)
*
VALUES: (BLANK) Not enrolled
F Full-time
Q 3/4 time
H 1/2 time
L Less than 1/2 time
M Mixed or Other
SA2GL ENRL_STAT_TERM_2 REFER TO SA2GK FOR VALID VALUES. 1
FOCUS='Pell,Term 2,Enrl,Stat'
RECORD COPY NAME='SA-PL-PELL-ENR-STAT-2'
Enrollment status to be reported to Pell for Term 2.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1279
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1278
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2GM ENRL_STAT_TERM_3 REFER TO SA2GK FOR VALID VALUES. 1
FOCUS='Pell,Term 3,enrl,Stat'
RECORD COPY NAME='SA-PL-PELL-ENR-STAT-3'
Enrollment status to be reported to Pell for Term 3.
SA2GN ENRL_STAT_TERM_4 REFER TO SA2GK FOR VALID VALUES. 1
FOCUS='Pell,Term 4,Enrl,stat'
RECORD COPY NAME='SA-PL-PELL-ENR-STAT-4'
Enrollment status to be reported to Pell for Term 4.
SA2GO ENRL_STAT_TERM_5 REFER TO SA2GK FOR VALID VALUES. 1
FOCUS='Pell,Term 5,Enrl,Stat'
RECORD COPY NAME='SA-PL-PELL-ENR-STAT-5'
Enrollment status to be reported to Pell for Term 5.
SA2GP ENRL_STAT_TERM_6 REFER TO SA2GK FOR VALID VALUES. 1
FOCUS='Pell,Term 6,Enrl,Stat'
RECORD COPY NAME='SA-PL-PELL-ENR-STAT-6'
Enrollment status to be reported to Pell for Term 6.
SA2GQ PL_ENRL_DT FOCUS='Pell,Enrl,Date' 8
RECORD COPY NAME='SA-PL-PELL-ENR-DT'
Enrollment date to be reported to Pell.
SA2GR SCHD_AWD_PL FOCUS='Pell,Sched,Award' 7
RECORD COPY NAME='SA-PL-PELL-SCHED-AWD'
For Award Year 2000 and beyond, this field represents the Pell
Accepted Award Amount. For years prior to 2000, this field
represents the Scheduled Award. This is the Full-time, Full-year
Pell Grant award from the Pell Payment Schedule.
*Change Log: 07/01/02 RE sct tos SIIBMC79 (SIS079)
*
SA2GS EXPCT_DISB FOCUS='Pell,Expect,Disb' 7
RECORD COPY NAME='SA-PL-PELL-EXP-DISBURS'
For Award Years 2000 and beyond, this field represents the reported
Award Amount for the entire school year (Pell). For years prior to
2000, this field represents the Expected Disbursement Amount (Pell).
If your institution processes Pell Payments by fiscal year (SBA200),
the amount in this field should reflect the expected disbursement
for the fiscal year instead of the award year.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1280
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1279
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2GS EXPCT_DISB (CONT) *Change Log: 07/01/02 RE sct tos SIIBMC79 (SIS079)
*
SA2GT PHONE_NUM_STU FOCUS='Pell,Phone,Num' 10
RECORD COPY NAME='SA-PL-PHONE-NUM-S'
Student's home telephone number as indicated on the student's
federal financial aid application.
The next group of data in the Pell Segment (SA2GU-SA2GM)
is information maintained by the Pell Grant report programs
reflecting report status and most-recently accepted SARs.
#SA2GU PELL_RPT_STAT FOCUS='Pell,Rpt,Stat' 1
RECORD COPY NAME='SA-PL-PELL-RPT-STATUS'
The last action taken by the tape-reporting programs.
VALUES: (BLANK) SAR not yet submitted to Pell.
S SAR submitted, response not yet received.
I SAR accepted.
A SAR accepted with assumptions.
R SAR rejected.
E SAR rejected with errors.
D Duplicate SAR submitted.
#SA2GV PELL_RPT_STAT_DT FOCUS='Pell,Report,DAte' 8
RECORD COPY NAME='SA-PL-PELL-RPT-STATUS-DT'
Date Pell Grant report status was recorded.
#SA2GW PELL_ACCPT_TRAN FOCUS='Pell,Acpt,Tran' 2
RECORD COPY NAME='SA-PL-PELL-ACC-TRAN'
Transaction counter on the SAR most recently reported to and accepted
by the CPS.
#SA2GX PELL_ACCPT_INDX FOCUS='Pell,Acpt,Index' 5
RECORD COPY NAME='SA-PL-PELL-ACC-INDEX'
The EFC on the SAR most recently reported to and accepted by CPS.
#SA2GY PELL_ACCPT_BDGT FOCUS='Pell,Accpt,Bdgt' 5
RECORD COPY NAME='SA-PL-PELL-ACC-BUDGET'
Total Pell budget on the SAR most recently reported to and accepted by
the CPS.
#SA2GZ PELL_ACCPT_STAT FOCUS='Pell,Acpt,Enrl,Stat' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1281
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1280
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA2GZ PELL_ACCPT_STAT (CONT) RECORD COPY NAME='SA-PL-PELL-ACC-STATUS'
Enrollment status on the SAR most recently reported to and accepted by
the CPS.
#SA2H0 PELL_ACCPT_DISB FOCUS='Pell,Accepted,Disb' 7
RECORD COPY NAME='SA-PL-PELL-ACC-DISB'
Pell disbursements-to-date as indicated on the SAR most recently
reported to and accepted by the CPS.
#SA2H1 PELL_REMAIN_DISB FOCUS='Pell,Accept,Remaining, Disb' 7
RECORD COPY NAME='SA-PL-PELL-ACC-REM-DISB'
Remaining disbursements as indicated on the SAR most recently reported
to and accepted by the CPS.
#SA2H2 ACCPT_VERF_RESP FOCUS='Pell,Accept,Verf,Resp' 1
RECORD COPY NAME='SA-PL-PELL-ACC-VAL-RESP'
Verification response most recently reported to and accepted by
the CPS.
#SA2H3 REVW_DT FOCUS='Pell,Review,Date' 8
RECORD COPY NAME='SA-PL-REVIEW-DT'
Date that the SAR Review code was maintained.
#SA2H4 UNTXD_TOT_PAR FOCUS='Pell Parent,Tot Untaxed Inc' 6
RECORD COPY NAME='SA-PL-UNTXD-TOTAL-P'
Sum of parents' untaxed income from the INCOME section of the Parent
Federal Data Screen (315):
For year 2002 and beyond:
Sum of Worksheet A + B Totals
For year 2001
Sum of Worksheet A Total + Earned Income Credit
#SA2H5 UNTXD_TOT_STU FOCUS='Pell Student,Tot Untaxed Inc' 6
RECORD COPY NAME='SA-PL-UNTXD-TOTAL-S'
Sum of student's (and spouse's) untaxed income from the INCOME section
of the Student Federal Data Screen (314):
For year 2002 and beyond:
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1282
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1281
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA2H5 UNTXD_TOT_STU (CONT) Sum of Worksheet A + B Totals
For year 2001:
Sum of Worksheet A Total + Earned Income Credit
#SA2H6 OAR_INTRFC_DT FOCUS='OAR,Interface, Date' 8
RECORD COPY NAME='SA-PL-OAR-INTERFACE-DT'
Date that the Pell Segment was maintained via the OAR Cycle.
SA2H7 PELL_INFO_SOURCE FOCUS='Pell,Info,Srce' 1
RECORD COPY NAME='SA-PL-INFO-SOURCE'
The source from which Pell data was received.
VALUES: (BLANK) Manual entry
0 EDE Electronic Applications
1 EDE Electronic ISIRs
2 EDE Electronic Corrections
SA2H8 LIMIT_STATUS_PL FOCUS='Pell Elig Stat' 1
RECORD COPY NAME='SA-PL-ELIG-STAT'
A value indicating the status of the student's eligibility for a Pell
Grant according to the 5-year eligibility limit, as reported by the
processing agency. When the student exhausts eligibility (value of
"N"), the Central Processor should suppress the Pell Grant Index
(PGI:Primary and Secondary).
VALUES: (BLANK) At least one year remaining eligibility
L Last year of eligibility
N No remaining eligibility
O Override acknowledged by the Central Processor
SA2H9 LIMIT_OVER_PL FOCUS='Pell Limit Ovr' 1
RECORD COPY NAME='SA-PL-OVER-REQ'
A value indicating that the financial aid administrator has submitted
a request to the Pell Grant Processor to override the student's 5-year
eligibility limit. When this request is accepted by the processor,
the Limit Status field is updated to indicate that the override has
been acknowledged.
VALUES: (BLANK) No override has been requested.
O Override has been requested.
SA2HA OVER_REASON_PL FOCUS='Override Reason' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1283
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1282
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2HA OVER_REASON_PL (CONT) RECORD COPY NAME='SA-PL-OVER-RSN'
A value indicating the reason for the override of the student's
5-year eligibility limit. The values are user-defined.
SA2HB VERF_CONFIRM_PL FOCUS='Verf Confirm' 1
RECORD COPY NAME='SA-PL-VERF-CONF'
A value indicating the status of confirmation of whether the student is
in the Department of Education's Verification "Hold File."
VALUES: (BLANK) No hold
1 Student in Hold File; released
(not currently supported)
2 Student in Hold File (not currently supported)
SA2HC OVERPAY_CONFIRM_PL FOCUS='Overpay Confirm' 1
RECORD COPY NAME='SA-PL-OVRPAY-CONF'
A value indicating the status of confirmation of whether the student is
in the Department of Education's Overpayment "Hold File."
VALUES: (BLANK) No hold
1 Student in Hold File; released
2 Student in Hold File
SA2HD STU_ALIEN_REG_NUM FOCUS='Alien,Regis,Number' 9
RECORD COPY NAME='SA-PL-ALIEN-REGIS-NUM'
A number indicating the student's alien registration number.
DEFAULT: (BLANK)
VALUES: (BLANK)
RANGES: 000000001-999999999
SA2HE DRIVE_LIC_STU FOCUS='Driver,License,Stu' 20
RECORD COPY NAME='SA-PL-DRIVE-LIC-S'
Student's driver's license number.
SA2HF DRIVE_LIC_ST_STU REFER TO A 064 FOR VALID VALUES. 2
FOCUS='Drivers,State,Stu'
RECORD COPY NAME='SA-PL-DRIVE-STATE-S'
Abbreviation of the state that issued the student's driver's license.
SA2HG PREP_SSN FOCUS='Prep,SSN' 9
RECORD COPY NAME='SA-PL-PREP-SSN'
The social security number of the person that prepared the student's
financial aid application.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1284
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1283
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2HH PREP_EIN FOCUS='Prep,EIN' 9
RECORD COPY NAME='SA-PL-PREP-EIN'
The Employer Identification Number of the person that prepared the
student's financial aid application.
SA2HI PREP_SIG FOCUS='Prep,Sig' 1
RECORD COPY NAME='SA-PL-PREP-SIG'
A value indicating whether the student's application for financial
aid was completed by a preparer other than the student, the student's
spouse or the student's parent.
VALUES: (BLANK) The application was not completed by a preparer.
Y The application was completed by a preparer.
SA2HJ CPS_ASSUME_CODES FOCUS='CPS,Assum,Codes' 7
RECORD COPY NAME='SA-PL-CPS-ASSUME-CODES'
Composite field containing up to seven assumption codes returned from
the Central Processor.
Assumptions for award year 2003-2004:
Related to student data:
A Assumed Citizenship
B Assumed Student's Marital Status
C Assumed Date of Birth Prior
D Assumed Is Student Married/Remarried?
E Assumed Student's Number in Family
F Assumed Student's Number in College
G Calculated Student's 2002 Tax Status
H Assumed Student's AGI
I Assumed Student's U. S. Tax Paid
J Assumed Student's Income from Work
K Assumed Spouse's Income from Work
L Assumed Student's Total from Wrksht C
M Assumed have children you support
N Assumed Student has Dependents
O Assumed VA status
Related to parent data:
P Assumed Parents' Marital Status
Q Assumed Parents' Number in Family
R Assumed Parents' Number in College
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1285
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1284
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2HJ CPS_ASSUME_CODES (CONT) S Calculated Parents' 2002 Tax Status
T Assumed Parents' AGI
U Assumed Parents' U. S. Tax Paid
V Assumed Father's (stepfather's) Income
W Assumed Mother's (stepmother's) Income
X Assumed Parents' Total from Wrksht C
Y Assumed Father's (stepfather's) SSN
Z Assumed Mother's (stepmother's) SSN
Assumptions for award year 2002-2003:
A Assumed Citizenship
B Assumed Student's Marital Status
C Assumed Date of Birth Prior
D Assumed Is Student Married/Remarried?
E Assumed Student's Number in Family
F Assumed Student's Number in College
G Calculated Student's 2001 Tax Status
H Assumed Student's AGI
I Assumed Student's U. S. Tax Paid
J Assumed Student's Income from Work
K Assumed Spouse's Income from Work
O Assumed Parents' Number in College
W Assumed have children you support
Y Assumed Parents' Marital Status
Z Assumed Parents' Number in Family
1 Calculated Parents' 2001 Tax Status
2 Assumed Parents' AGI
3 Assumed Parents' U. S. Tax Paid
4 Assumed Father's (stepfather's) Income
5 Assumed Mother's (stepmother's) Income
6 Assumed Father's (stepfather's) SSN
7 Assumed Mother's (stepmother's) SSN
$ Assumed Student's Total from Worksheet C
% Assumed Parents' Total from Worksheet C
= Assumed VA status
# Assumed Student has Dependents
Assumptions for award year 2001-2002:
A Assumed Citizenship
B Assumed Student's Marital Status
C Assumed Date of Birth Prior
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1286
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1285
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2HJ CPS_ASSUME_CODES (CONT) D Assumed Is Student Married/Remarried?
E Assumed Student's Number in Family
F Assumed Student's Number in College
G Calculated Student's 2000 Tax Status
H Assumed Student's AGI
I Assumed Student's U. S. Tax Paid
J Assumed Student's Income from Work
K Assumed Spouse's Income from Work
O Assumed Parents' Number in College
W Assumed have children you support
Y Assumed Parents' Marital Status
Z Assumed Parents' Number in Family
1 Calculated Parents' 2000 Tax Status
2 Assumed Parents' AGI
3 Assumed Parents' U. S. Tax Paid
4 Assumed Father's (stepfather's) Income
5 Assumed Mother's (stepmother's) Income
6 Assumed Father's (stepfather's) SSN
7 Assumed Mother's (stepmother's) SSN
$ Assumed Student's Total from Worksheet C
% Assumed Parents' Total from Worksheet C
= Assumed VA status
# Assumed Student has Dependents
SA2HK CPS_FED_INC_PAR FOCUS='CPS Fed,Inc Par' 7
RECORD COPY NAME='SA-PL-CPS-FED-INC-P'
Computed parents' total income from the CPS.
SA2HL CPS_ST_TAX_ALL_PAR FOCUS='CPS,State,Tax Par' 7
RECORD COPY NAME='SA-PL-CPS-ST-TAX-ALL-P'
Computed parents' state tax allowance from the CPS.
SA2HM CPS_EMP_ALL_PAR FOCUS='CPS Emp,All Par' 7
RECORD COPY NAME='SA-PL-CPS-EMP-ALL-P'
Computed parents' employment allowance from the CPS.
SA2HN CPS_INC_PROT_PAR FOCUS='CPS Inc,Prot Par' 7
RECORD COPY NAME='SA-PL-CPS-INC-PROT-P'
Computed parents' Income Protection Allowance from the CPS.
SA2HO CPS_TOT_INC_ALL_P FOCUS='CPS,Tot Inc,All Par' 7
RECORD COPY NAME='SA-PL-CPS-TOT-INC-ALL-P'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1287
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1286
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2HO CPS_TOT_INC_ALL_P (CONT) Computed parents' allowances against total income from the CPS.
SA2HP CPS_AVAIL-INC-PAR FOCUS='CPS Avail,Inc Par' 7
RECORD COPY NAME='SA-PL-CPS-AVAIL-INC-P'
Computed parents' available income from the CPS.
SA2HQ CPS_ED_SV_PROT_PAR FOCUS='CPS Ed,Sav Prot,Par' 9
RECORD COPY NAME='SA-PL-CPS-ED-SAV-PROT-P'
Computed parents' Educational Savings/Protection Allowance (Asset
Protection Allowance) from the CPS.
SA2HR CPS_DIS_NWRTH_PAR FOCUS='CPS Net,Worth Par' 9
RECORD COPY NAME='SA-PL-CPS-DIS-NET-WORTH-P'
Computed parents' Discretionary Net Worth from the CPS.
SA2HS CPS_ADJ_AVL_INC_P FOCUS='CPS Adj,Avl Inc Par' 7
RECORD COPY NAME='SA-PL-CPS-ADJ-AVAIL-INC-P'
Computed parents' Adjusted Available Income from the CPS.
SA2HT CPS_PC_INCOME FOCUS='CPS PC,Income' 7
RECORD COPY NAME='SA-PL-CPS-PC-INCOME'
Computed parents' contribution from income from the CPS.
SA2HU CPS_PC_ASSET FOCUS='CPS PC,Assets' 7
RECORD COPY NAME='SA-PL-CPS-PC-ASSET'
Computed parents' contribution from assets from the CPS.
SA2HV CPS_FED_INC_STU FOCUS='CPS Fed,Inc Stu' 7
RECORD COPY NAME='SA-PL-CPS-FED-INC-S'
Computed student's (and spouse's) total income from the CPS.
SA2HW CPS_ST_TAX_ALL_STU FOCUS='CPS,State,Tax Stu' 7
RECORD COPY NAME='SA-PL-CPS-ST-TAX-ALL-S'
Computed student's (and spouse's) state tax allowance from the CPS.
SA2HX CPS_EMP_ALL_STU FOCUS='CPS Emp,All Stu' 7
RECORD COPY NAME='SA-PL-CPS-EMP-ALL-S'
Computed student's (and spouse's) employment allowance from the CPS.
SA2HY CPS_INC_PROT_STU FOCUS='CPS Inc,Prot Stu' 7
RECORD COPY NAME='SA-PL-CPS-INC-PROT-S'
Computed student's (and spouse's) Income Protection Allowance from
the CPS.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1288
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1287
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2HZ CPS_TOT_INC_ALL_S FOCUS='CPS Tot,Inc All' 7
RECORD COPY NAME='SA-PL-CPS-TOT-INC-ALL-S'
Computed student's (and spouse's) allowances against total income
from the CPS.
SA2I0 CPS_AVAIL_INC_STU FOCUS='CPS Avail,Inc Stu' 7
RECORD COPY NAME='SA-PL-CPS-AVAIL-INC-S'
Computed student's (and spouse's) available income from the CPS.
SA2I1 CPS_ED_SV_PROT_STU FOCUS='CPS Ed,Sav Prot,Stu' 9
RECORD COPY NAME='SA-PL-CPS-ED-SAV-PROT-S'
Computed student's (and spouse's) Educational Savings/Protection
Allowance (Asset Protection Allowance) from the CPS.
SA2I2 CPS_DIS_NWRTH_STU FOCUS='CPS Net,Worth Stu' 9
RECORD COPY NAME='SA-PL-CPS-DIS-NET-WORTH-S'
Computed student's (and spouse's) Discretionary Net Worth from the
CPS.
SA2I3 CPS_ADJ_AVL_INC_S FOCUS='CPS Adj,Avl Inc,Stu' 7
RECORD COPY NAME='SA-PL-CPS-ADJ-AVAIL-INC-S'
Computed student's (and spouse's) Adjusted Available Income from
the CPS.
SA2I4 CPS_SC_INCOME FOCUS='CPS SC,Income' 7
RECORD COPY NAME='SA-PL-CPS-SC-INCOME'
Computed dependent student's income contribution from the CPS.
SA2I5 CPS_SC_ASSET FOCUS='CPS SC,Assets' 7
RECORD COPY NAME='SA-PL-CPS-SC-ASSET'
Computed Student Contribution from Assets from the CPS.
SA2I6 ADJ_EFC FOCUS='Adjusted, EFC' 4
RECORD COPY NAME='SA-PL-ADJUSTED-EFC'
The EFC as recalculated by the financial aid administrator based on
professional judgment adjustments. Changes to this field will be
reported to the Central Processor as a request to confirm
this calculation. Changes to data elements on screens 314 or 315
reflecting this adjustment must be included for EDE correction.
DEFAULT: 9999
SA2I7 LEGAL_RES_DT_PAR FOCUS='PL Leg,Res Dt Par' 8
RECORD COPY NAME='SA-PL-LEGAL-RES-DT-P'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1289
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1288
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2I7 LEGAL_RES_DT_PAR (CONT) Date the student's parent(s) became legal residents of their
state of residence. Starting with award year '99, day is not
provided on the incoming ISIR, so the day is defaulted to "01".
Starting with award year 2001, if a student's parent left month
and/or year blank on the FAFSA residency question, then the date
is defaulted as follows:
If month is not reported, it defaults to 01
If year is not reported, it defaults to current year
SA2I8 ENRL_SUMR_STU FOCUS='PL Enr,Summer Stu' 1
RECORD COPY NAME='SA-PL-ENR-SUMM-S'
Student's expected enrollment status during the summer term associated
with the first year in the academic year.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
DEFAULT: (BLANK)
VALUES: (BLANK) No response
1 Full time/Not sure
2 3/4 time
3 1/2 time
4 Less than 1/2 time
5 Not attending
SA2I9 ENRL_FALL_STU FOCUS='PL Enr,Fall Stu' 1
RECORD COPY NAME='SA-PL-ENR-FALL-S'
Student's expected enrollment status during the fall term.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
DEFAULT: (BLANK)
VALUES: (BLANK) No response
1 Full time/Not sure
2 3/4 time
3 1/2 time
4 Less than 1/2 time
5 Not attending
SA2IA ENRL_WINT_STU FOCUS='PL Enr,Winter Stu' 1
RECORD COPY NAME='SA-PL-ENR-WINT-S'
Student's expected enrollment status during the winter term.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1290
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1289
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2IA ENRL_WINT_STU (CONT) *
DEFAULT: (BLANK)
VALUES: (BLANK) No response
1 Full time/Not sure
2 3/4 time
3 1/2 time
4 Less than 1/2 time
5 Not attending
SA2IB ENRL_SPRG_STU FOCUS='PL Enr,Spring Stu' 1
RECORD COPY NAME='SA-PL-ENR-SPRG-S'
Student's expected enrollment status during the spring term.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
DEFAULT: (BLANK)
VALUES: (BLANK) No response
1 Full time/Not sure
2 3/4 time
3 1/2 time
4 Less than 1/2 time
5 Not attending
SA2IC DEG_CERT_STU FOCUS='PL Degree,Cert Stu' 3
RECORD COPY NAME='SA-PL-DEG-CERT-S'
Student's intended degree or certificate as indicated on the need
analysis.
SA2ID CRS_STUDY_STU FOCUS='PL Course,Study Stu' 5
RECORD COPY NAME='SA-PL-COUR-STUDY-S'
Student's course of study as indicated on the need analysis form.
SA2IE RLSE_TO_STATE FOCUS='Data To,State Stu' 1
RECORD COPY NAME='SA-PL-DATA-TO-STAT-S'
A value indicating whether the student has granted permission to
send financial aid application data to the financial aid agencies
in the student's state and to the state agencies of any colleges
indicated on the financial aid application.
VALUES: (BLANK) Assumed yes.
Y Release data to state
N Do not release data to state
DATE RUN 04/08/03 Auburn University REPORT PAGE 1291
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1290
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2IF HOUS_STAT FOCUS='Housing,Status' 1
RECORD COPY NAME='SA-PL-HOUSING-STAT'
Student's anticipated housing status. Note: PARS uses this element
for award processing.
VALUES: (BLANK) No response
1 On campus
2 Off campus
3 With parent(s)
SA2IG PL_PD_EFC_TYP_STU FOCUS='Paid,EFC' 1
RECORD COPY NAME='SA-PL-PAID-EFC'
A value indicating the EFC that will appear on the Pell Grant Payment
Record.
VALUES: (BLANK) Non-calculated
P Primary EFC
S Secondary EFC
E Pell Grant spec cond primary EFC
X Pell Grant spec cond sec EFC
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SA2IH - SA2IS **
** Number of bytes available: 12 **
** First start position: 605 **
** **
******************************************************************
SA2IT PIN_STU FOCUS='DRN,Student' 4
RECORD COPY NAME='SA-PL-PIN-S'
Unique personal Data Release Number assigned to the student by
the Central Processing System. It is used in EDE (Electronic Data
Exchange) Processing only.
SA2IU NUM_CHLD_CARE_STU FOCUS='Num Child,Care Stu' 2
RECORD COPY NAME='SA-PL-CHILD-CARE-S'
The number of dependents for whom the student will pay child
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1292
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1291
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2IU NUM_CHLD_CARE_STU (CONT) care or elder care expenses during the academic year.
SA2IV VET_BEN_AMT FOCUS='Pell,Student, VEAP,Mo Amt' 3
RECORD COPY NAME='SA-PL-VET-ED-BEN-S'
Student expected income per month from veterans educational benefits.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 999
SA2IW LEGAL_RES_DT_STU FOCUS='Pl Leg,Res Dt Stu' 8
RECORD COPY NAME='SA-PL-LEGAL-RES-DT-S'
Date the student became a legal resident of his/her state of
residence. Starting with award year '99, day is not provided
on the incoming ISIR, so the day is defaulted to "01".
Starting with award year 2001, if a student left month and/or
year blank on the FAFSA residency question, then the date is
defaulted as follows:
If month is not reported, it defaults to 01
If year is not reported, it defaults to current year
SA2IX PROF_JUDGMT FOCUS='Prof,Judg' 1
RECORD COPY NAME='SA-PL-PROF-JUDGMENT'
A value indicating whether a Financial Aid Administrator requested
an EFC adjustment and if it was processed.
VALUES: (BLANK) No EFC Adjustment requested
N EFC Adjustment request failed
Y EFC Adjustment requested and processed
SA2IY FARM_VAL_PAR FOCUS='PL Farm,Value Par' 7
RECORD COPY NAME='SA-PL-FARM-VAL-P'
Value of parents' investment farm. Format is $$$$$$$.
DEFAULT: 9999999
SA2IZ FARM_DEBT_PAR FOCUS='PL Farm,Debt Par' 7
RECORD COPY NAME='SA-PL-FARM-DEBT-P'
The amount owed on the parents' investment farm. Format is $$$$$$$.
DEFAULT: 9999999
SA2J0 PL_GRAD_DT FOCUS='PL Grad,Date' 6
RECORD COPY NAME='SA-PL-GRAD-DT'
Student's expected completion date of college degree or certificate.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1293
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1292
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2J1 PL_INCARCERATED FOCUS='Incarc' 1
RECORD COPY NAME='SA-PL-INCARC'
A value indicating whether the student is incarcerated in a federal
or non-federal prison, but still eligible to receive a Pell Grant.
This element is used to report Pell payment information
on incarcerated students to the Department of Education.
DEFAULT: (BLANK)
VALUES: (BLANK) Not incarcerated.
F Incarcerated in a federal prison but still
eligible to receive a Pell Grant
N Previously reported as incarcerated but not
(or no longer) incarcerated
Y Incarcerated in a non-federal prison but still
eligible to receive a Pell Grant
SA2J2 PL_ST_INCARC REFER TO A 064 FOR VALID VALUES. 2 24
FOCUS='Incarc,State'
RECORD COPY NAME='SA-PL-INCARC-ST'
A value indicating the state in which the student is incarcerated.
This element is used to report Pell payment information
on incarcerated students to the Department of Education.
SA2J3 PL_TITLE4_INC_EX_STU FOCUS='Pl,T4,Inc,Exclu,Stu' 5
RECORD COPY NAME='SA-PL-TITLE-4-INC-EX-S'
For 2001-02 and beyond, this value is the student's (spouse's)
worksheet B total as reported on the need analysis form.
For 2001 and prior, this value is worksheet B income exclusions
as reported on the need analysis form. Format is $$$$$.
DEFAULT: 99999
SA2J4 PL_TITLE4_INC_EX_PAR FOCUS='Pl,T4,Inc,Exclu,Par' 5
RECORD COPY NAME='SA-PL-TITLE-4-INC-EX-P'
For 2001-02 and beyond, this value is the parents' worksheet B
total as reported on the need analysis form.
For 2001 and prior, this value is worksheet B income exclusions as
reported on the need analysis form.
Format is $$$$$.
DEFAULT: 99999
DATE RUN 04/08/03 Auburn University REPORT PAGE 1294
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1293
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2J5 HOUSING_OCCUR_EDE FOCUS='Pl,House,Occur' 1
RECORD COPY NAME='SA-PL-HOUSE-OCCUR'
The occurrence number of the Housing Status code retrieved from
the student's ISIR record.
SA2J6 NSLDS_MATCH FOCUS='Pl,NSLDS,Match' 1
RECORD COPY NAME='SA-PL-NSLDS-MATCH'
The status of whether the student is in default on a loan as determined
by the National Student Loan Data System (NSLDS).
DEFAULT: (BLANK)
VALUES: 1 Eligible for Title IV aid.
2 Default
3 Overpayment
4 Default and Overpayment
7 Match but no data provided
8 Transaction not sent to NSLDS
SA2J7 DEP_OVRD_PL FOCUS='Dep,Ovrd,PL' 1
RECORD COPY NAME='SA-PL-DEP-OVERRIDE'
A value indicating that the financial aid administrator has overridden
the student's dependency status as calculated by the Central Processing
DEFAULT: (BLANK)
VALUES: (BLANK) Dependency override not requested
I Dependent to Independent
C Dependent to Independent override canceled
F Dependency override request failed
SA2J8 ENRL_SUMR_2_STU FOCUS='Pl Enr,Summer2 Stu' 1
RECORD COPY NAME='SA-PL-ENR-SUMM-2-S'
Student's expected enrollment status during the summer term associated
with the second year in the academic year.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
DEFAULT: (BLANK)
VALUES: (BLANK) No response
1 Full time/Not sure
2 3/4 time
3 1/2 time
4 Less than 1/2 time
5 not attending
DATE RUN 04/08/03 Auburn University REPORT PAGE 1295
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1294
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2J9 INS_VERF_NUM FOCUS='INS, Verf, Num' 13
RECORD COPY NAME='SA-PL-INS-VERF-NUM'
The INS verification number returned from the Central Processing
System.
DEFAULT: (BLANK)
SA2JA REJ_OVRD_B FOCUS='Pl Rej, Ovrd B' 1
RECORD COPY NAME='SA-PL-REJ-OVRD-B'
Reject Override B Indicator. Set this field to "1" to override
reject condition B - independent student status in question
because of student's age.
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Reject B
SA2JB REJ_OVRD_G FOCUS='Pl Rej, Ovrd G' 1
RECORD COPY NAME='SA-PL-REJ-OVRD-G'
Reject Override G Indicator. Set this field to "1" to override
reject condition G - dependent student's other real estate/investment
debt greater than value.
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Reject G
SA2JC REJ_OVRD_N FOCUS='Pl Rej, Ovrd N' 1
RECORD COPY NAME='SA-PL-REJ-OVRD-N'
Reject Override N Indicator. Set this field to "1" to override
reject condition N - student's first or last name blank.
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Reject N
SA2JD REJ_OVRD_U FOCUS='Pl Rej, Ovrd U' 1
RECORD COPY NAME='SA-PL-REJ-OVRD-U'
Reject Override U Indicator. Set this field to "1" to override
reject condition U - parents' or independent student's other real
estate/investment debt greater than value.
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Reject U
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1296
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1295
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2JD REJ_OVRD_U (CONT)
SA2JE REJ_OVRD_W FOCUS='Pl Rej, Ovrd W' 1
RECORD COPY NAME='SA-PL-REJ-OVRD-W'
Reject Override W Indicator. Set this field to "1" to override
reject condition W - unusually large number of family members.
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Reject W
SA2JF ASSUM_OVRD_1 FOCUS='Pl Assum, Ovrd 1' 1
RECORD COPY NAME='SA-PL-ASSUM-OVRD-1'
Assumption Override 1 Indicator. Set this field to "1" to override
assumption condition 1 - parents' number in college assumed to be one
when the number in college is greater than six.
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Assumption 1
SA2JG ASSUM_OVRD_2 FOCUS='Pl Assum, Ovrd 2' 1
RECORD COPY NAME='SA-PL-ASSUM-OVRD-2'
Assumption Override 2 Indicator. Set this field to "1" to override
assumption condition 2 - parents' AGI assumed equal to sum of father
and mother earned income portions. Allow AGI to be zero or blank as
entered.
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Assumption 2
SA2JH ASSUM_OVRD_3 FOCUS='Pl Assum, Ovrd 3' 1
RECORD COPY NAME='SA-PL-ASSUM-OVRD-3'
Assumption Override 3 Indicator. Set this field to "1" to override
assumption condition 3 - student's number in college assumed to be one
when the number in college equals number in the household and both are
greater than two.
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Assumption 3
DATE RUN 04/08/03 Auburn University REPORT PAGE 1297
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1296
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2JI ASSUM_OVRD_4 FOCUS='Pl Assum, Ovrd 4' 1
RECORD COPY NAME='SA-PL-ASSUM-OVRD-4'
Assumption Override 4 Indicator. Set this field to "1" to override
assumption condition 4 - student's AGI assumed equal to the sum of
student and spouse earned income portions. Allow AGI to be zero or
blank as entered.
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Assumption 4
SA2JK ASSUM_OVRD_5 FOCUS='Pl Assum, Ovrd 5' 1
RECORD COPY NAME='SA-PL-ASSUM-OVRD-5'
Assumption Override 5 Indicator. Set this field to "1" to override
assumption condition 5 - parents' total from worksheet C assumed to be
zero. Allow parents' income from worksheet C to be greater than zero
and greater than a fixed percentage of the parents' total income.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Assumption 5
SA2JL ASSUM_OVRD_6 FOCUS='Pl Assum, Ovrd 6' 1
RECORD COPY NAME='SA-PL-ASSUM-OVRD-6'
Assumption Override 6 Indicator. Set this field to "1" to override
assumption condition 6 - student's total from worksheet C assumed to be
zero. Allow student's income for worksheet C to be greater than zero,
and greater than or equal to student's total income.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Assumption 6
SA2JM ASSUM_OVRD_7 FOCUS='Pl Assum, Ovrd 7' 1
RECORD COPY NAME='SA-PL-ASSUM-OVRD-7'
Assumption 7 Indicator. Set this field to "1" to override
assumption 7 - Student's income from Worksheet B assumed
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1298
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1297
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2JM ASSUM_OVRD_7 (CONT) to be zero. Not used for 2003 or 2004.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Assumption 7
SA2JN ASSUM_OVRD_8 FOCUS='Pl Assum, Ovrd 8' 1
RECORD COPY NAME='SA-PL-ASSUM-OVRD-8'
Assumption Override 8 Indicator. Set this field to "1" to override
assumption condition 8 - Student's income from Worksheet #3 assumed
to be zero. Not used for 2003 or 2004.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Assumption 8
SA2JP ASSUM_OVRD_9 FOCUS='Pl Assum, Ovrd 9' 1
RECORD COPY NAME='SA-PL-ASSUM-OVRD-9'
Assumption Override 9 Indicator. Set this field to "1" to override
assumption condition 9 - student's farm value and debt assumed to
be zero. Not used for 2003 or 2004.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Assumption 9
SA2JQ PMT_FORMULA FOCUS='Pmt, Formula' 1
RECORD COPY NAME='SA-PL-PELL-PMT-FORMULA"
Methodology formula used to calculate the student's Pell Grant award.
DEFAULT: 1
VALUES: 1 Formula 1 Acad. Cal. 2, 3, and 4 ONLY
2 Formula 2 Acad. Cal. 2, 3, and 4 ONLY
3 Formula 3 Acad. Cal. 1, 2, 3, and 4 ONLY
4 Formula 4 Acad. Cal. 5 and 6 ONLY
5 Formula 5 Nonresid. portion of corresp. prog.
Acad. Cal. 1, 2, 3, 4 and 6 ONLY
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1299
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1298
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2JQ PMT_FORMULA (CONT)
SA2JR ACC_PMT_FORMULA REFER TO SA2JQ FOR VALID VALUES. 1
FOCUS='Acc, Pmt, Formula'
RECORD COPY NAME='SA-PL-PELL-ACC-PMT-FORMULA'
Methodology formula on the payment record most recently reported
to and accepted by the CPS.
SA2JS WEEKS_ENR FOCUS='P1, Weeks, Enr' 2
RECORD COPY NAME='SA-PL-PELL-WEEKS-ENR'
The number of weeks the student is expected to be enrolled in this
award year.
- Formulas 2, 3, and 5 (term-based programs): The total weeks of
instructional time for all payment periods in which the student
will be enrolled and paid as part of the award year.
- Formula 5 (schools not using terms): The total weeks of
instructional time for the student to complete the credit hours in
the program or the credit hours in the academic year, whichever is
less.
- Formula 4: The total weeks of instructional time for most full-time
students to complete the hours in the entire program or the hours
in the program's academic year, whichever is less.
For year '96: The number of weeks the student is expected to be
enrolled in this award year. Applies to all Payment Formulas except
Formula 1.
DEFAULT: 30
RANGES: 00-78
SA2JT WKS_IN_PGM_OR_ACYR FOCUS='P1, Wks In,Pgm/AcYr' 2
RECORD COPY NAME='SA-PL-WKS-IN-PGM-OR-ACYR'
The weeks of instructional time for most full-time students to complete
the lesser of the hours in the student's program or the program's
academic year. Applies to all Payment Formulas except Formula 1.
DEFAULT: 30
RANGES: 00-78
SA2JU PL_EIC_STU FOCUS='PL Stu, EIC' 5
RECORD COPY NAME='SA-PL-EIC-S'
Student's (and spouse's) Earned Income Credit as reported on the need
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1300
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1299
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2JU PL_EIC_STU (CONT) analysis form. Format is $$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 99999
SA2JV PL_EIC_PAR FOCUS='PL Par, EIC' 5
RECORD COPY NAME='SA-PL-EIC-P'
Parents' Earned Income Credit as reported on the need analysis form.
Format is $$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 99999
SA2JW STU_SIGNED FOCUS='Student,Signed' 1
RECORD COPY NAME='SA-PL-STU-SIGNED'
A value indicating whether the student and/or parent signed
the need analysis application.
DEFAULT: (BLANK)
VALUES: (BLANK) No signature
A Applicant
B Applicant and Parent
P Parent only
SA2JX SPO_SIGNED FOCUS='Spouse,Signed' 1
RECORD COPY NAME='SA-PL-SPO-SIGNED'
A value indicating whether the student's spouse signed the need
analysis application.
DEFAULT: (BLANK)
VALUES: (BLANK) No, the student's spouse did not sign the
application.(def)
1 Yes, the student's spouse signed the application.
SA2JY FATHR_SIGNED FOCUS='Father,Signed' 1
RECORD COPY NAME='SA-PL-FATHER-SIGNED'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1301
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DATA ELEMENT DEFINITIONS PAGE 1300
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2JY FATHR_SIGNED (CONT) A value indicating whether the student's father signed the need
analysis application.
DEFAULT: (BLANK)
VALUES: (BLANK) No, the student's father did not sign the
application.(def)
1 Yes, the student's father signed the application.
SA2JZ MOTHR_SIGNED FOCUS='Mother,Signed' 1
RECORD COPY NAME='SA-PL-MOTHER-SIGNED'
A value indicating whether the student's mother signed the need
analysis application.
DEFAULT: (BLANK)
VALUES: (BLANK) No, the student's mother did not sign the
application.(def)
1 Yes, the student's mother signed the application.
SA2K0 AUTO_ZERO_EFC FOCUS='Auto,Zero,EFC' 1
RECORD COPY NAME='SA-PL-AUTO-ZERO-EFC'
A value indicating that the EFC from the Central Processor is set to
zero based on income criteria.
DEFAULT: (BLANK)
VALUES: (BLANK) No, the EFC is not set to zero.
Y Yes, the EFC is set to zero.
SA2K1 SAR_C_FLAG FOCUS='SAR C,Flag' 1
RECORD COPY NAME='SA-PL-SAR-C-FLAG'
A value indicating that the SAR C flag has been set by the Central
Processing System (CPS).
DEFAULT: (BLANK)
VALUES: (BLANK) No, the SAR C flag has not been set.
Y Yes, the SAR C flag has been set.
SA2K2 CITZN_MATCH FOCUS='Citizen,Match' 1
RECORD COPY NAME='SA-PL-CITIZEN-MATCH'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1302
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1301
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2K2 CITZN_MATCH (CONT) A value indicating the status of the confirmation of the student's
citizenship.
DEFAULT: (BLANK)
VALUES: (BLANK) Domestic born (U.S. citizen)
A U. S. citizen
B Legal alien, eligible to work
C Legal alien, not eligible to work
D Other
E Alien, student restricted, work
authorized
F Conditionally legalized alien
G Foreign born
N Unable to verify citizenship due to
match on name or date of birth
SA2K3 PELL_ELIG FOCUS='Pell,Elig' 1
RECORD COPY NAME='SA-PL-PELL-ELIG'
A value indicating whether the student has been determined eligible
for a Pell Grant as of this transaction by the Central Processing System
(CPS).
DEFAULT: (BLANK)
VALUES: (BLANK) The student is not eligible for a Pell Grant
as of this transaction.
Y Yes, the student is eligible.
SA2K4 DT_APP_COMPL FOCUS='Dt App,Compl' 8
RECORD COPY NAME='SA-PL-DT-APP-COMPL'
Date the student completed and signed the federal financial aid
application.
SA2K5 FED_LAST_NM FOCUS='Fed,Last,Name' 16
RECORD COPY NAME='SA-PL-FED-LAST-NAME
Student's last name as indicated on the federal financial aid
application.
SA2K6 FED_FRST_NM FOCUS='Fed,First,Name' 12
RECORD COPY NAME='SA-PL-FED-FIRST-NAME'
Student's first name as indicated on the federal financial aid
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1303
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1302
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2K6 FED_FRST_NM (CONT) application. This field is EDE-correctable.
SA2K7 FED_M_I FOCUS='Fed,Middle,Initial' 1
RECORD COPY NAME='SA-PL-FED-MID-INIT'
Student's middle initial as indicated on the federal financial aid
application.
SA2K8 FED_STREET FOCUS='Fed,Street' 35
RECORD COPY NAME='SA-PL-FED-STREET'
Student's street address as indicated on the federal financial aid
application.
SA2K9 FED_CITY FOCUS='Fed,City' 16
RECORD COPY NAME='SA-PL-FED-CITY'
Student's city address as indicated on the federal financial aid
application.
SA2KA FED_STATE FOCUS='Fed,State' 2 25
RECORD COPY NAME='SA-PL-FED-STATE'
Student's state address as indicated on the federal financial aid
application.
VALUES: (BLANK) Not specified
AL ALABAMA
AK ALASKA
AS AMERICAN SAMOA
AZ ARIZONA
AR ARKANSAS
CA CALIFORNIA
CN CANADA
CO COLORADO
CT CONNECTICUT
DE DELAWARE
DC DISTRICT OF COLUMBIA
FC FOREIGN COUNTRY
FM FEDERATED STATES OF MICRONESIA
FL FLORIDA
GA GEORGIA
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1304
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1303
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2KA FED_STATE (CONT)
GU GUAM
HI HAWAII
ID IDAHO
IL ILLINOIS
IN INDIANA
IA IOWA
KS KANSAS
KY KENTUCKY
LA LOUISIANA
ME MAINE
MH MARSHALL ISLANDS
MD MARYLAND
MA MASSACHUSETTS
MX MEXICO
MI MICHIGAN
AA MILITARY LOCATION CODE AA
AE MILITARY LOCATION CODE AE
AP MILITARY LOCATION CODE AP
MN MINNESOTA
MS MISSISSIPPI
MO MISSOURI
MT MONTANA
NE NEBRASKA
NV NEVADA
NH NEW HAMPSHIRE
NJ NEW JERSEY
NM NEW MEXICO
NY NEW YORK
NC NORTH CAROLINA
ND NORTH DAKOTA
MP NORTHERN MARIANA ISLANDS
OH OHIO
OK OKLAHOMA
OR OREGON
PW PALAUN
PA PENNSYLVANIA
PR PUERTO RICO
RI RHODE ISLAND
SC SOUTH CAROLINA
SD SOUTH DAKOTA
TN TENNESSEE
TX TEXAS
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1305
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1304
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2KA FED_STATE (CONT)
UT UTAH
VT VERMONT
VI VIRGIN ISLANDS
VA VIRGINIA
WA WASHINGTON
WV WEST VIRGINIA
WI WISCONSIN
WY WYOMING
SA2KB FED_ZIP FOCUS='Fed,Zip' 5
RECORD COPY NAME='SA-PL-FED-ZIP'
Student's Zip code as indicated on the federal financial aid
application.
SA2KC FED_SSN FOCUS='Fed,SSN' 9
RECORD COPY NAME='SA-PL-FED-SSN'
Student's social security number as indicated on the federal financial
aid application. This is an EDE-correctable field.
SA2KD FED_DOB FOCUS='Fed,DOB' 8
RECORD COPY NAME='SA-PL-FED-DOB'
Student's date of birth as indicated on the federal financial aid
application. This field is EDE-correctable.
For award years '99 and later, the Date of Birth in this field
is used by INAS to calculate Dependency status.
SA2KE PL_DEP_OVR FOCUS='PL Dep,Ovrd' 1
RECORD COPY NAME='SA-PL-DEP-OVR'
INAS dependency status override for Pell Segment data. This option
affects only FM results; it does not generate an EDE correction.
DEFAULT: (BLANK)
VALUES: (BLANK) Dependency override not requested
I Dependent to Independent
C Dependent to Independent override canceled
F Dependency override request failed
DATE RUN 04/08/03 Auburn University REPORT PAGE 1306
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1305
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2KF US_TAX_OVR_S FOCUS='Stu US,Tax Ovrd' 1
RECORD COPY NAME='SA-PL-US-TAX-OVR-S'
INAS calculate student U.S. tax override. This option affects only
FM results; it does not generate an EDE correction. INAS will
calculate an estimated student U.S. income tax paid amount when the
reported value is blank. If taxes are estimated, the results are
flagged as estimated.
DEFAULT: (BLANK)
VALUES: (BLANK)
N No, do not calculate U. S. taxes paid.
Y Yes, calculate U. S. taxes paid.
SA2KG US_TAX_OVR_P REFER TO SA2KF FOR VALID VALUES. 1
FOCUS='Par US,Tax Ovrd'
RECORD COPY NAME='SA-PL-US-TAX-OVR-P'
INAS calculate parent U.S. tax override. This option affects only FM
results; it does not generate an EDE correction. INAS will calculate
an estimated parent U.S. income tax paid amount when the reported
value is blank. If taxes are estimated, the results are flagged as
estimated.
SA2KH PL_CAL_PC_OV FOCUS='PL Calc,PC Ovrd' 1
RECORD COPY NAME='SA-PL-CALC-PC-OVR'
INAS calculate FM PC for independent students override. This override
affects only FM results.
DEFAULT: (BLANK)
VALUES: (BLANK) No override in effect.
N No, do not calculate a PC.
Y Yes, calculate a PC.
SA2KI NSLDS_IND FOCUS='NSLDS,Indicator' 1
RECORD COPY NAME='SA-PL-NSLDS-INDICATOR'
A value indicating the results of the NSLDS database search and
whether NSLDS data are present on the ISIR record.
SA2KI Valid values for 97 WHEN ELEMENT SA000 EQUALS 1997
VALUES: (BLANK) No match performed.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1307
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1306
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2KI NSLDS_IND (CONT)
1 Record matched NSLDS database.
2 SSN matched but name or date of birth didn't,
no data sent.
3 SSN did not match database.
SA2KJ REJ_REC_IND FOCUS='Rej Record,Indicator' 1
RECORD COPY NAME='SA-PL-REJ-REC-IND'
A value indicating whether this transaction reflects an unsigned
application; i.e. whether it contains a Reject 14, 15 or 16 from the
Central Processing System (CPS).
DEFAULT: (BLANK)
VALUES: (BLANK) Signed
4 Unsigned, Reject 14
5 Unsigned, Reject 15
6 Unsigned, Reject 16
SA2KK PL_DUP_REQ FOCUS='Pl Dup,Request' 1
RECORD COPY NAME='SA-PL-DUP-REQUEST'
A value indicating that you wish to request a duplicate Institutional
Student Information Record (ISIR) or request an Institutional Code (IC)
Change from the Central Processing System (CPS).
Note: You may only request a duplicate ISIR for students
who have specified your Institution Number on the ISIR.
DEFAULT: (BLANK)
VALUES: (BLANK) No duplicate requested.
R Duplicate requested.
1 IC change requested for first institution
listed on the ISIR.
2 IC change requested for second institution
listed on the ISIR.
3 IC change requested for third institution
listed on the ISIR.
4 IC change requested for fourth institution
listed on the ISIR.
5 IC change requested for fifth institution
listed on the ISIR.
6 IC change requested for sixth institution
listed on the ISIR.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1308
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1307
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2KK PL_DUP_REQ (CONT)
SA2KL PL_PR_RCVD_FORM_DT FOCUS='Pl,Form,Recvd,Date' 8
RECORD COPY NAME='SA-PL-REC-FORM-DT'
Date OAR document was received by the need analysis processor.
SA2KM PL_HS_DIP_GED_RCVD FOCUS='HS,Dip,GED,Rcvd' 1
RECORD COPY NAME='SA-PL-HS-GED-RCVD'
A value indicating whether the student has received a High School
Diploma or GED.
DEFAULT: (BLANK)
VALUES: (BLANK) No, stud has not received high schl diploma or GED
Y Yes, student has received high schl diploma or GED
N No, stud has not received high schl diploma or GED
SA2KN PL_SEL_SERV_MTCH FOCUS='Sel,Serv,Mtch' 1
RECORD COPY NAME='SA-PL-SEL-SERV-MTCH'
Indicates the results of a Selective Service Match between the
Central Processor and Selective Service. The Central Processor is
trying to confirm with Selective Service that the student is registered
which is required for Federal Aid eligibility.
DEFAULT: (BLANK)
VALUES: (BLANK) Record not sent
Y Registration complete
N Registration not complete
T Temporarily Exempt
SA2KO PL_SEL_SERV_REG_FLG FOCUS='Sel Serv,Reg Flg' 1
RECORD COPY NAME='SA-PL-SEL-SERV-REG-FLG'
Indicates the results of a student's request to be registered
with Selective Services.
DEFAULT: (BLANK)
VALUES: (BLANK) Record not sent
Y Registration complete
N Registration not complete
T Temporarily Exempt
SA2KP PL_DRIVER_LICENSE FOCUS='Driver,License?' 1
RECORD COPY NAME='SA-PL-DRIVE-LIC'
A value indicating whether the student has a driver's license.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1309
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1308
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2KP PL_DRIVER_LICENSE (CONT)
DEFAULT: (BLANK)
VALUES: (BLANK) No response
Y Yes, student has a driver's license.
N No, student does not have a driver's license.
SA2KQ PL_STU_MALE FOCUS='Stu,Male' 1
RECORD COPY NAME='SA-PL-STU-MALE'
A value indicating whether the student is male.
DEFAULT: (BLANK)
VALUES: (BLANK) No response
Y Yes, student is a male.
N No, student is not a male.
SA2KR PL_STU_RES_BFR FOCUS='Stu Res,Before' 1
RECORD COPY NAME='SA-PL-STU-RES-BFR'
A value indicating whether the student was a resident of the state
prior to January 1.
SA2KR Valid values for 04 WHEN ELEMENT SA000 EQUALS 2004
DEFAULT: (BLANK)
VALUES: (BLANK) No response
Y Yes, student was a resident before 01/01/98
N No, student was not a resident before 01/01/98
SA2KR Valid values for 03 WHEN ELEMENT SA000 EQUALS 2003
DEFAULT: (BLANK)
(BLANK) No response
Y Yes, student was a resident before 01/01/97
N No, student was not a resident before 01/01/97
SA2KR Valid values for 02 WHEN ELEMENT SA000 EQUALS 2002
DEFAULT: (BLANK)
(BLANK) No response
Y Yes, student was a resident before 01/01/96
N No, student was not a resident before 01/01/96
SA2KS PL_STU_TAX_FILED FOCUS='Stu Tax,Filed' 1
RECORD COPY NAME='SA-PL-STU-TAX-FILED'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1310
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1309
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2KS PL_STU_TAX_FILED (CONT)
A value indicating the status of the student's Income Tax
Return.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
SA2KS Valid values for 04 WHEN ELEMENT SA000 EQUALS 2004
DEFAULT: (BLANK)
VALUES: (BLANK) No response
1 Student already completed tax return.
2 Student will file tax return.
3 Student will not file tax return.
SA2KS Valid values for 03 WHEN ELEMENT SA000 EQUALS 2003
DEFAULT: (BLANK)
(BLANK) No response
1 Student already completed tax return.
2 Student will complete tax return.
3 Student will not file tax return.
SA2KS Valid values for 02 WHEN ELEMENT SA000 EQUALS 2002
DEFAULT: (BLANK)
(BLANK) No response
1 Student already completed tax return.
2 Student will complete tax return.
3 Student will not file tax return.
SA2KT PL_STU_ELIG_FILE FOCUS='Stu Elig,File' 1
RECORD COPY NAME='SA-PL-STU-ELIG-FILE'
A value indicating whether the student was eligible to file a 1040A
or 1040EZ even though a 1040 may actually have been filed.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
DEFAULT: (BLANK)
VALUES: (BLANK) No response
Y Yes, student is eligible to file a 1040A/EZ.
N No, student is not eligible to file a 1040A/EZ.
D Don't know
SA2KU PL_STU_TOT_AMT_WS_A FOCUS='Stu Tot Amt,Worksht A' 5
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1311
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1310
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2KU PL_STU_TOT_AMT_WS_A (CONT) RECORD COPY NAME='SA-PL-STU-TOT-AMT-WKSHT-A
Student's (spouse's) Worksheet A total as reported on the need
analysis form.
Format is $$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 99999
SA2KV PL_STU_INVEST_NW FOCUS='Stu Invest,Net Worth' 6
RECORD COPY NAME='SA-PL-STU-INVEST-NW'
Value of student's (spouse's) Investment Net Worth.
Format is $$$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 999999
SA2KW PL_STU_BUS_NET_WORTH FOCUS='Stu Bus,Net Worth' 6
RECORD COPY NAME='SA-PL-STU-BUS-NW
For 2001-02 and beyond, this value is the student's (spouse's)
Business/Farm Net Worth. For 2001 and prior, this value is the
student's(spouse's) Business Net Worth. Format is $$$$$$.
DEFAULT: 999999
SA2KX PL_STU_INV_FARM_NW FOCUS='Stu Inv Farm,Net Worth' 6
RECORD COPY NAME='SA-PL-STU-INVEST-FARM-NW
Value of student's (spouse's) Investment Farm Net Worth.
Format is $$$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 999999
SA2KY PL_PAR_RES_BFR FOCUS='Par Res,Before' 1
RECORD COPY NAME='SA-PL-PAR-RES-BFR'
A value indicating whether the parents were residents of the state
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1312
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1311
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2KY PL_PAR_RES_BFR (CONT) prior to January 1.
DEFAULT: (BLANK)
SA2KY Valid values for 04 WHEN ELEMENT SA000 EQUALS 2004
VALUES: (BLANK) No response
Y Yes, parent was a resident before 01/01/98
N No, parent was not a resident before 01/01/98
SA2KY Valid values for 03 WHEN ELEMENT SA000 EQUALS 2003
DEFAULT: (BLANK)
(BLANK) No response
Y Yes, parent was a resident before 01/01/97
N No, parent was not a resident before 01/01/97
SA2KY Valid values for 02 WHEN ELEMENT SA000 EQUALS 2002
DEFAULT: (BLANK)
(BLANK) No response
Y Yes, parent was a resident before 01/01/96
N No, parent was not a resident before 01/01/96
SA2KZ PL_PAR_TAX_FILED FOCUS='Par Tax,Filed' 1
RECORD COPY NAME='SA-PL-PAR-TAX-FILED'
A value indicating the status of the parents' Income Tax
Return.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
SA2KZ Valid values for 04 WHEN ELEMENT SA000 EQUALS 2004
DEFAULT: (BLANK)
VALUES: (BLANK) No response
1 Parent already completed tax return
2 Parent will file tax return
3 Parent will not file tax return
SA2KZ Valid values for 03 WHEN ELEMENT SA000 EQUALS 2003
DEFAULT: (BLANK)
(BLANK) No response
1 Parent already completed tax return
2 Parent will complete tax return
3 Parent will not file tax return
DATE RUN 04/08/03 Auburn University REPORT PAGE 1313
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1312
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2KZ Valid values for 02 WHEN ELEMENT SA000 EQUALS 2002
DEFAULT: (BLANK)
(BLANK) No response
1 Parent already completed tax return
2 Parent will complete tax return
3 Parent will not file tax return
SA2L0 PL_PAR_ELIG_FILE FOCUS='Par Elig,File' 1
RECORD COPY NAME='SA-PL-PAR-ELIG-FILE'
A value indicating whether the parents were eligible to file a 1040A
or 1040EZ even though a 1040 may have actually been filed.
DEFAULT: (BLANK)
VALUES: (BLANK) No response
Y Yes, parent is eligible to file a 1040A/EZ.
N No, parent is not eligible to file a 1040A/EZ.
D Don't know
SA2L1 PL_PAR_TOT_AMT_WS_A FOCUS='Par Tot Amt,Worksht A' 5
RECORD COPY NAME='SA-PL-PAR-TOT-WKSHT-A
Parents' Worksheet A total as reported on the need analysis
form.
Format is $$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 99999
SA2L2 PL_PAR_INVEST_NW FOCUS='Par Invest,Net Worth' 6
RECORD COPY NAME='SA-PL-PAR-INVEST-NW'
Value of parents' Investment Net Worth.
Format is $$$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 999999
SA2L3 PL_PAR_BUS_NET_WORTH FOCUS='Par Bus,Net Worth' 6
RECORD COPY NAME='SA-PL-PAR-BUS-NW
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1314
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1313
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2L3 PL_PAR_BUS_NET_WORTH(CONT) For 2001-02 and beyond, this value is the parents'
Business/Farm Net Worth.
For 2001 and prior, this value is the parents' Business Net Worth.
Format is $$$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 999999
SA2L4 PL_PAR_INV_FARM_NW FOCUS='Par Inv Farm,Net Worth' 6
RECORD COPY NAME='SA-PL-PAR-INVEST-FARM-NW'
Value of parents' Investment Farm Net Worth.
Format is $$$$$$.
For award year 2000 and later, this value must be 0 or greater.
DEFAULT: 999999
SA2L5 PL_VA_MTCH_FLG FOCUS='VA Match,Flag' 1
RECORD COPY NAME='SA-PL-VA-MATCH-FLG'
A value indicating whether the student is a veteran as determined
by Veteran Affairs.
VALUES: (BLANK) Record not sent to VA.
1 Veteran status confirmed.
2 Record found on VA database but
not a qualifying veteran.
3 Record not found on VA database.
4 Record found on VA database but
applicant on active duty.
8 Record not sent to VA.
SA2L6 PL_PAID_EFC FOCUS='Paid,EFC' 5
RECORD COPY NAME='SA-PL-PAID-EFC
The Primary or Secondary EFC, whichever is lower.
This value must be 0 or greater.
Format is $$$$$.
DEFAULT: 99999
DATE RUN 04/08/03 Auburn University REPORT PAGE 1315
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1314
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2L7 PL_SIMP_NEEDS_TST FOCUS='Simplified,Needs Test' 1
RECORD COPY NAME='SA-PL-SIMP-NEEDS-TST'
A value indicating whether the student meets certain criteria
for tax filing status and income level and is not required to provide
asset information.
DEFAULT: (BLANK)
VALUES: (BLANK)
Y Simplified Needs Test met.
N Simplified Needs Test not met.
SA2L8 INS_VERF_NUM_00 FOCUS='INS, Verf, Num 2000' 15
RECORD COPY NAME='SA-PL-INS-VERF-NUM-00'
The INS verification number returned from the Central Processing
System.
DEFAULT: (BLANK)
SA2L9 PL_SSN_DATE_DEATH FOCUS='Pl,SSN,Dt Death' 8
RECORD COPY NAME='SA-PL-SSN-DT-DEATH'
The date of death provided for this social security number
from the Social Security Administration.
SA2LB PL_ADD_UNSUB_ELIG FOCUS='Pl Add,Unsub Elig' 1
RECORD COPY NAME='SA-PL-ADD-UNSUB-ELIG'
A value indicating that this dependent student is eligible for
for an additional unsubsidized loan amount.
DEFAULT: (BLANK)
VALUES: (BLANK)
Y Yes, dependent student elig for add. unsub.
SA2LC PL_NUM_PAY_PDS FOCUS='Pl Num,Pay,Pds' 1
RECORD COPY NAME='SA-PL-NUM-PAY-PDS'
A value indicating the number of payment periods in a student's
school year. This field is not required to process pell originations.
*Change Log: 07/01/02 RE sct tos SIIBMC79 (SIS079)
*
DEFAULT: (BLANK)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1316
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1315
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2LC PL_NUM_PAY_PDS (CONT)
VALUES: (BLANK)
RANGES: 1-9
SA2LD PL_LOW_TUIT FOCUS='Pl LOW,TUIT,FLAG' 1
RECORD COPY NAME='SA-PL-LOW-TUIT'
A value flag to identify tuition ranges when the annual tuition
is less than $525.
*Change Log: 07/01/02 RE sct tos SIIBMC79 (SIS079)
*
SA2LD Valid values for 03 WHEN ELEMENT SA000 EQUALS 2003
DEFAULT: (BLANK)
VALUES: (BLANK) Low tuition does not apply.
1 0
2 1-216
3 217-433
4 434-649
SA2LD Valid values for 02 WHEN ELEMENT SA000 EQUALS 2002
DEFAULT: (BLANK)
(BLANK) Low tuition does not apply.
1 0
2 1-262
3 263-524
SA2LD Valid values for 01 WHEN ELEMENT SA000 EQUALS 2001
DEFAULT: (BLANK)
(BLANK) Low tuition does not apply.
1 0
2 1-262
3 263-524
SA2LE PL_NOTIFY_FLAGS FOCUS='Pl NOTIFY,FLAGS' 10
RECORD COPY NAME='SA-PL-NOTIFY-FLAGS'
A composite field containing up to ten flags that are set to
inform the institution of modifications that have been made
to the database and require immediate action to rectify.
Format is 0000000000
Where each digit signifies a different situation.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1317
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1316
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2LE PL_NOTIFY_FLAGS (CONT) First Position - Shared SAR ID
Second Position - Verification with Status
Third Position - Concurrent Enrollment
Fourth Position - POP
Fifth - Tenth Positions Reserved for Future Use
SA2LF PL_NOTIFY_FL_1 FOCUS='Pl NOTIFY,FLAG 1' 1
RECORD COPY NAME='SA-PL-NOTIFY-FL-1'
First Notify Flag.
SA2LG PL_NOTIFY_FL_2 FOCUS='Pl NOTIFY,FLAG 2' 1
RECORD COPY NAME='SA-PL-NOTIFY-FL-2'
Second Notify Flag.
SA2LH PL_NOTIFY_FL_3 FOCUS='Pl NOTIFY,FLAG 3' 1
RECORD COPY NAME='SA-PL-NOTIFY-FL-3'
Third Notify Flag.
SA2LI PL_NOTIFY_FL_4 FOCUS='Pl NOTIFY,FLAG 4' 1
RECORD COPY NAME='SA-PL-NOTIFY-FL-4'
Fourth Notify Flag.
SA2LJ PL_NOTIFY_FL_5 FOCUS='Pl NOTIFY,FLAG 5' 1
RECORD COPY NAME='SA-PL-NOTIFY-FL-5'
Fifth Notify Flag.
SA2LK PL_NOTIFY_FL_6 FOCUS='Pl NOTIFY,FLAG 6' 1
RECORD COPY NAME='SA-PL-NOTIFY-FL-6'
Sixth Notify Flag.
SA2LL PL_NOTIFY_FL_7 FOCUS='Pl NOTIFY,FLAG 7' 1
RECORD COPY NAME='SA-PL-NOTIFY-FL-7'
Seventh Notify Flag.
SA2LM PL_NOTIFY_FL_8 FOCUS='Pl NOTIFY,FLAG 8' 1
RECORD COPY NAME='SA-PL-NOTIFY-FL-8'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1318
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1317
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2LM PL_NOTIFY_FL_8 (CONT)
Eigth Notify Flag.
SA2LN PL_NOTIFY_FL_9 FOCUS='Pl NOTIFY,FLAG 9' 1
RECORD COPY NAME='SA-PL-NOTIFY-FL-9'
Ninth Notify Flag.
SA2LO PL_NOTIFY_FL_10 FOCUS='Pl NOTIFY,FLAG 10' 1
RECORD COPY NAME='SA-PL-NOTIFY-FL-10'
Tenth Notify Flag.
SA2LP PL_ORIGACK_ACT_CD FOCUS='Pl ORIGACK,ACTION,CODE' 1
RECORD COPY NAME='SA-PL-ORIGACK-ACT-CD'
A value indicating the action to be taken.
*Change log: 08/01/00 RE: Changed xde49 from N to U
*
VALUES: (BLANK)
A Accepted - All fields accepted.
C Corrected - One or more fields corrected.
D Duplicate - Orig already on file (treat as Accepte
E Rejected - Record was rejected.
SA2LQ PL_EDIT_REJ_CODES FOCUS='PL EDIT,REJECT,CODES' 30
RECORD COPY NAME='SA-PL-EDIT-REJ-CODES'
A composite field containing up to the first ten three-byte edit
or reject codes which occured during processing of this
origination record.
SA2LR PL_E_R_CD_1 FOCUS='Pl EDIT,REJECT 1' 3
RECORD COPY NAME='SA-PL-E-R-CD-1'
First Reject Code.
PELL ORIGINATION EDIT CODES
Edit
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1319
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1318
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2LR PL_E_R_CD_1 (CONT) Code Message Type
303 Invalid Original SSN / / Applicant not on Eligible Applicant file. E
304 Attending and Reporting/Funded campus mismatch or Origination
Identifier Pell ID mismatch with Attending Campus Pell ID E
305 Invalid Award Amount / Correction Applied W
306 Invalid Disbursement Date / Correction Applied W
307 Invalid Enrollment Date / Correction Applied W
308 Invalid low tuition & fees code / Correction Applied W
309 Invalid Verification Code / Correction Applied W
310 Invalid Incarcerated Federal Pell Recipient code / Correction
Applied W
311 Invalid Transaction Number E
312 Invalid Expected Family Contribution E
313 Invalid Secondary Expected Family Contribution / Correction
Applied W
314 Invalid Academic Calendar / Correction Applied W
315 Invalid Payment Methodology / Correction Applied W
317 Invalid Cost Of Attendance / Correction Applied W
318 Invalid Enrollment Status / Correction Applied W
319 Invalid Weeks of inst. Time in program's definition of Academic
Year / Correction Applied W
320 Invalid Weeks of inst. Time used to calculate payment / Correction
Applied W
321 Invalid Cr/Clock hrs in program's definition of academic year /
Correction Applied W
322 Invalid Credit or Clock Hours W
323 Origination is 'Over Paid' and negative disbursement is expected. W
324 Invalid Name Code resulting in COD being unable to match with
the applicant record for Award Year 2002 and beyond E
325 Invalid Origination ID - Pell ID is non-numeric for Award Year
2002 and beyond E
326 Invalid Origination ID - Batch has Invalid Award Year for year
2002 and beyond E
327 Invalid Origination ID - Seq. # is not '00' for Award Year 2002
and beyond E
328 Invalid Origination ID - SSN is non-numeric or is not >= 001010001
and <= 999999999 for Award Year 2002 and beyond E
329 Invalid Origination ID - Name Code not A-Z,'.','-', ' ' or ''' for
Award Year 2002 and beyond E
330 Duplicate SAR ID may be shared by two students for Award Year 2002
and beyond W
331 Duplicate Origination for Award Year 2002 and beyond D
332 Invalid Reported Current SSN for Award Year 2003 and beyond E
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1320
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1319
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2LR PL_E_R_CD_1 (CONT) 333 Invalid Reported Date of Birth for Award Year 2003 and beyond E
334 Invalid Reported Last Name for Award Year 2003 and beyond E
335 Invalid Reported First Name for Award Year 2003 and beyond E
336 Invalid Reported Middle Initial for Award Year 2003 and beyond E
337 Student Not Pell Eligible for Award Year 2003 and beyond E
338 Duplicate Match on CPS for Award Year 2003 and beyond E
339 Origination Record Reported with Zero Award Amount for Award
Year 2003 and beyond E
399 New Origination Award or increase received after end of processing
year and institution has not been granted administrative relief E
SA2LS PL_E_R_CD_2 FOCUS='Pl EDIT,REJECT 2' 3
RECORD COPY NAME='SA-PL-E-R-CD-2'
Second Reject Code.
For a list of codes and their translations, see element SA2LR.
SA2LT PL_E_R_CD_3 FOCUS='Pl EDIT,REJECT 3' 3
RECORD COPY NAME='SA-PL-E-R-CD-3'
Third Reject Code.
For a list of codes and their translations, see element SA2LR.
SA2LU PL_E_R_CD_4 FOCUS='Pl EDIT,REJECT 4' 3
RECORD COPY NAME='SA-PL-E-R-CD-4'
Fourth Reject Code.
For a list of codes and their translations, see element SA2LR.
SA2LV PL_E_R_CD_5 FOCUS='Pl EDIT,REJECT 5' 3
RECORD COPY NAME='SA-PL-E-R-CD-5'
Fifth Reject Code.
For a list of codes and their translations, see element SA2LR.
SA2LW PL_E_R_CD_6 FOCUS='Pl EDIT,REJECT 6' 3
RECORD COPY NAME='SA-PL-E-R-CD-6'
Sixth Reject Code.
For a list of codes and their translations, see element SA2LR.
SA2LX PL_E_R_CD_7 FOCUS='Pl EDIT,REJECT 7' 3
RECORD COPY NAME='SA-PL-E-R-CD-7'
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1320
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2LX PL_E_R_CD_7 (CONT)
Seventh Reject Code.
For a list of codes and their translations, see element SA2LR.
SA2LY PL_E_R_CD_8 FOCUS='Pl EDIT,REJECT 8' 3
RECORD COPY NAME='SA-PL-E-R-CD-8'
Eigth Reject Code.
For a list of codes and their translations, see element SA2LR.
SA2LZ PL_E_R_CD_9 FOCUS='Pl EDIT,REJECT 9' 3
RECORD COPY NAME='SA-PL-E-R-CD-9'
Ninth Reject Code.
For a list of codes and their translations, see element SA2LR.
SA2M0 PL_E_R_CD_10 FOCUS='Pl EDIT,REJECT 10' 3
RECORD COPY NAME='SA-PL-E-R-CD-10'
Tenth Reject Code.
For a list of codes and their translations, see element SA2LR.
SA2M1 PL_OVER_10_CDS FOCUS='Over 10 Edit,Reject,Codes' 1
RECORD COPY NAME='SA-PL-OVER-10-CDS'
A value indicating whether there are more than ten edit or reject
codes present on the record.
VALUES: (BLANK) Ten or fewer edit or reject codes.
> More than ten edit or reject codes.
SA2M2 PL_ACK_DATE FOCUS='ORIG,ACKNOWLEDGE,DATE' 8
RECORD COPY NAME='SA-PL-ACK-DATE'
The date that the Pell Acknowledgment record was received.
SA2M3 PL_ORIG_REC_STAT FOCUS='ORIG,REC,STATUS' 1
RECORD COPY NAME='SA-PL-ORIG-REC-STAT'
A value indicating the status of this Pell Origination record.
*Change Log: 07/01/02 RE sct tos SIIBMC79 (SIS079)
*
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1322
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DATA ELEMENT DEFINITIONS PAGE 1321
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2M3 PL_ORIG_REC_STAT (CONT)
VALUES: (BLANK) Record is not ready to originate.
P Record is pending origination.
S Record sent to Pell Processor.
SA2M4 PL_OR_REC_SENT_DT FOCUS='ORIG,REC,SENT,DATE' 8
RECORD COPY NAME='SA-PL-ORIG-REC-SENT-DATE'
The date that the Pell Origination record was sent.
SA2M5 PL_OR_REC_CHG_ST FOCUS='ORIG,REC,CHG,STATUS' 1
RECORD COPY NAME='SA-PL-ORIG-REC-CHG-STAT'
A value indicating the current status of the Pell Origination
change record.
VALUES: (BLANK) No changes are waiting to be sent.
Y There are changes waiting to be sent.
S Changes were sent.
SA2M6 PL_OR_REC_CHG_DT FOCUS='ORIG,REC,CHG SENT,DATE' 8
RECORD COPY NAME='SA-PL-ORIG-REC-CHG-SENT-DATE'
The date that the Pell Origination record changes were sent.
SA2M7 PL_PR_ACC_TXN_NUM FOCUS='PREV ACC,TRANS NUM' 2
RECORD COPY NAME='SA-PL-PREV-ACC-TXN-NUM'
A value indicating the transaction number that the Pell Processor
previously accepted and is currently storing for this student. This
field is only populated for rejected originations.
*Change Log: 07/01/02 RE sct tos SIIBMC79 (SIS079)
*
RANGES: 01-99
SA2M8 PL_PREV_ACC_EFC FOCUS='PL PREV,ACC,EFC' 5
RECORD COPY NAME='SA-PL-PREV-ACC-EFC'
A value indicating the EFC that the Pell Processor previously accepted
and is currently storing for this student. This field is only populated
for rejected originations.
*Change Log: 07/01/02 RE sct tos SIIBMC79 (SIS079)
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 1323
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1322
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2M9 PL_PREV_AC_EFC2_CD FOCUS='PL PREV,ACC,EFC2' 1
RECORD COPY NAME='SA-PL-PREV-ACC-EFC2-CD'
A value indicating the secondary EFC that the Pell Processor previously
accepted and is currently storing for this student. This field is only
populated for rejected originations.
*Change Log: 07/01/02 RE sct tos SIIBMC79 (SIS079)
*
VALUES: (BLANK) Primary EFC being reported
O Secondary EFC previously reported; primary EFC is
being reported
S Secondary EFC is being reported
SA2NA PL_PREV_ACC_COA FOCUS='PL PREV,ACC,COA' 7
RECORD COPY NAME='SA-PL-PREV-ACC-COA'
A value indicating the COA that the Pell Processor previously accepted
and is currently storing for this student. This field is only populated
for rejected originations.
*Change Log: 07/01/02 RE sct tos SIIBMC79 (SIS079)
*
SA2NB PL_ORIG_ID FOCUS='Pell,Orig,ID' 23
RECORD COPY NAME='SA-PL-ORIG-ID'
The Loan Origination ID associated with this grant. This field is a
composite of the following fields:
SA2NC Original Student SSN
SA2ND Name Code
SA2NE Award Year
SA2NF Pell School Code
SA2NG Pell Sequence Number
SA2NC PL_ORIG_SID FOCUS='PELL Stu,Number' 9
RECORD COPY NAME='SA-PL-ORIG-SID'
The original student identification number for this Pell grant.
This field is used to construct the PELL origination ID.
SA2ND PL_ORIG_NAME_CD FOCUS='Pell,Name Code' 2
RECORD COPY NAME='SA-PL-ORIG-NAME-CD'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1324
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1323
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2ND PL_ORIG_NAME_CD (CONT) First two letters of the student's last name from the original Pell
application.
SA2NE PL_ORIG_YR FOCUS='Pell,Orig Yr' 4
RECORD COPY NAME='SA-PL-ORIG-YR'
The FAM Award Year associated with this loan.
SA2NF PL_ORIG_SCHOOL_CD FOCUS='Pell,School,Code' 6
RECORD COPY NAME='SA-PL-SCHOOL-CD'
Pellct School Code. A six-digit number assigned by the
Department of Education that uniquely identifies this institution.
SA2NG PL_ORIG_SEQ_NUM FOCUS='Pell Sequence,Number' 2
RECORD COPY NAME='SA-PL-SEQ-NUM'
The sequence number associated with the Pell grant. This field is
used to construct the Pell Origination ID.
SA2NH PL_SW_DIS_TXN_NUM FOCUS='SW DISB,TRANS NUM' 2
RECORD COPY NAME='SA-PL-SW-DISB-TXN-NUM'
A value indicating the SW disbursement transaction number that
is associated with this detail record.
RANGES: 01-90
SA2NI PL_SCHED_PELL_GRANT FOCUS='Pell Sched,Pell Grant' 5
RECORD COPY NAME='SA-PL-SCHED-PELL-GRANT'
The full-time full-year Pell Grant award from the Pell Payment
Schedule.
SA2NJ PL_DATA_REQUEST FOCUS='Pell,Data,Request' 1
RECORD COPY NAME='SA-PL-DATA-REQUEST'
A value indicating the data type being requested from the Pell
Processor.
*Change Log: 07/01/02 RE sct tos SIIBMC79 (SIS079)
*
VALUES: (BLANK) No request indicated (default)
M Multiple Reporting
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1325
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1324
SEGMENT 030 PELL STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2NJ PL_DATA_REQUEST (CONT)
Y Year-To-Date
B Both Multiple Reporting and Year-To-Date
R Reconciliation Request
SA2NK PL_MRR_CODE_1 FOCUS='Pell,MRR,Code 1' 1
RECORD COPY NAME='SA-PL-MRR-CODE-1'
A value indicating whether your school is requesting data from the
Pell database on other schools which have submitted origination
records or disbursement records for this student.
*Change Log: 07/01/02 RE sct tos SIIBMC79 (SIS079)
*
VALUES: (BLANK) No request indicated (default)
O Send originated institutions
D Send originated and disbursed institutions
#SA2NL PL_SPEC_DISB_CHG_AMT FOCUS='Pell Spec,Disb Chg,Amt' 7
RECORD COPY NAME='SA-PL-SPEC-DISB-CHG-AMT'
An amount indicating the total Pell funds disbursed and previously
reported using the Regular Disbursement Record.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future expansion **
** **
** Data element IDs available: SA2NM - SA2OO **
** Number of bytes available: 006 **
** First start position: 994 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1326
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1325
SEGMENT 031 PELL - 2 STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2Q0 PL_DRUG_OFF_CON FOCUS='Drug Offense,Conviction' 1
RECORD COPY NAME="SA-PL-DRUG-OFF-CON"
This field represents a value indicating whether the student
has a drug conviction affecting eligibility for aid.
VALUES: (BLANK)
1 No (Student is eligible for aid)
2 Yes (Student has part-year eligibility)
3 Yes (Student is ineligible or does not know)
SA2Q1 PL_FATH_SSN FOCUS='Father,SSN' 9
RECORD COPY NAME="SA-PL-FATH-SSN"
The social security number of the father (stepfather) of the student.
SA2Q2 PL_FATH_LST_NAME FOCUS='Father,Last Name' 16
RECORD COPY NAME="SA-PL-FATH-LST-NAME"
The last name of the father (stepfather) of the student.
SA2Q3 PL_MOTH_SSN FOCUS='Mother,SSN' 9
RECORD COPY NAME="SA-PL-MOTH-SSN"
The social security number of the mother (stepmother) of the student.
SA2Q4 PL_MOTH_LST_NAME FOCUS='Mother,Last Name' 16
RECORD COPY NAME="SA-PL-MOTH-LST-NAME"
The last name of the mother (stepmother) of the student.
SA2Q5 PL_PRISON_MTCH FOCUS='Prison,Match' 1
RECORD COPY NAME="SA-PL-PRISON-MTCH"
A value indicating whether the student is a prisoner. This field
is not used after 2003.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
VALUES: 0 Applicant has not been sent to SSA Prisoner
Match or is not a prisoner or cannot be
verified because SSN Match was
not successful
1 Applicant incarcerated in local prison
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1327
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1326
SEGMENT 031 PELL - 2 STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2Q5 PL_PRISON_MTCH (CONT)
facility
2 Applicant incarcerated in state or
federal prison facility
3 Applicant's incarcerated status
changed from prisoner to not a
prisoner
8 Record could not be sent to SSA because
no last name, date of birth, and/or
signature provided
SA2Q6 PL_NSLDS_POST_SCR_CD FOCUS='NSLDS Post,Screening Rsn Code' 1
RECORD COPY NAME="SA-PL-NSLDS-POST-SCR-CD"
A value indicating the reason for a student's eligibility
changing since the previous pre-screening. Replaced beginning in
2003 with 2-byte post screening code. See SA2QG.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
VALUES: (BLANK) Not Applicable
1 Student went into default on a loan
2 Student owes a newly reported overpayment
3 Student is no longer in default
4 Student no longer owes a repayment
5 DL or FFEL MPN
9 Other
SA2Q7 PL_STU_WAGES FOCUS='Pell,Stu Wages' 7
RECORD COPY NAME='SA-PL-STU-WAGES'
The sum of student's and their spouse's work income from the
INCOME section of the Student Federal Data Screen (314).
SA2Q8 PL_PAR_WAGES FOCUS='Pell,Par Wages' 7
RECORD COPY NAME='SA-PL-PAR-WAGES'
The sum of parents' work income from the INCOME section of
the Parent Federal Data Screen (315).
SA2Q9 PL_STU_WKSH_C FOCUS='Pell Stu,Wksht C' 5
RECORD COPY NAME='SA-PL-STU-TOT-WKSHT-C'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1328
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DATA ELEMENT DEFINITIONS PAGE 1327
SEGMENT 031 PELL - 2 STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2Q9 PL_STU_WKSH_C (CONT)
Worksheet C income exclusions as reported on the need analysis
form.
Format is $$$$$.
DEFAULT: 99999
SA2QA PL_CHILD_SUPP FOCUS='Child Support' 1
RECORD COPY NAME='SA-PL-CHILD-SUPP'
A value indicating whether the student has children who receive
more than half of their support from the student.
VALUES: (BLANK)
Y Yes, student has children for whom they
provide more than half of their support.
N No, student does not have children for whom
they provide more than half of their support.
SA2QB PL_PAR_WKSH_C FOCUS='Pell Par,Wksht C' 5
RECORD COPY NAME='SA-PL-PAR-TOT-WKSHT-C'
Worksheet C income exclusions as reported on the need analysis
form.
Format is $$$$$.
DEFAULT: 99999
SA2QC PL_SRC_CORR FOCUS='Source Correction' 1
RECORD COPY NAME='SA-PL-SRC-CORR'
A value indicating who generated the correction.
VALUES: (BLANK) Not a correction
A Applicant
D CPS
S School
SA2QD PL_EFC_CHG_FL FOCUS='EFC Change,Flag' 1
RECORD COPY NAME='SA-PL-EFC-CHG-FL'
A value indicating whether the EFC has increased or decreased
from the transaction being applied against.
VALUES: (BLANK) No change
1 EFC increase
2 EFC decrease
DATE RUN 04/08/03 Auburn University REPORT PAGE 1329
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1328
SEGMENT 031 PELL - 2 STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2QE PL_SEC_INS_MTCH_FL FOCUS='INS Secondary Match Flag' 1
RECORD COPY NAME='SA-PL-SEC-INS-MTCH-FL'
Confirmation for applicants who failed primary confirmation.
VALUES: (BLANK) N/A
C Citizenship not yet confirmed
N Citizenship not confirmed
P Automated secondary confirmation in progress
X INS needs more information
Y Citizenship confirmed
SA2QF PL_DUP_SSN_IND FOCUS='Duplicate SSN Indicator' 1
RECORD COPY NAME='SA-PL-DUP-SSN-IND'
Indicates whether another filer is using this original SSN
in their original SSN field.
VALUES: (BLANK) N/A
Y Another filer also using this SSN
SA2QG PL_NS2_PSCR_CD FOCUS='NSLDS Post,Screen Reason Code' 2
RECORD COPY NAME='SA-PL-NS2-PSCR-CD'
A value indicating the reason for a student's eligibility
changing since the previous pre-screening.
VALUES: (BLANK) Not Applicable
01 Default added
02 Overpayment added
03 Default resolved
04 Overpayment resolved
05 Master Promissory Note status change
06 Loan into Discharged status
07 Loan out of Discharged status
08 Closed school
09 Exceeded Subsidized loan limit
10 Exceeded Combined loan limit
11 No longer exceeding Subsidized loan limit
12 No longer exceeding Combined loan limit
13 Change in type of discharged loan
99 Other
SA2QH PL_STU_PERS_EMAIL FOCUS='Stu,Personal,E-Mail' 50
RECORD COPY NAME='SA-PL-STU-EMAIL-ADDR'
Student's e-mail address as indicated on the federal
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1330
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1329
SEGMENT 031 PELL - 2 STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2QH PL_STU_PERS_EMAIL (CONT) financial aid application. This is an EDE-correctable field.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
SA2QI REJ_OVRD_A FOCUS='Pl Rej, Ovrd A' 1
RECORD COPY NAME='SA-PL-REJ-OVRD-A'
Reject Override A Indicator. Set this field to "1" to override
reject condition A - mature age of student in question, birth
year between 1900 and 1928.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Reject A
SA2QJ REJ_OVRD_C FOCUS='Pl Rej, Ovrd C' 1
RECORD COPY NAME='SA-PL-REJ-OVRD-C'
Reject Override C Indicator. Set this field to "1" to override
reject condition C - Taxes paid is greater than zero and greater
than or equal to 40% of AGI, but not equal to or greater than
AGI.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
DEFAULT: (BLANK)
VALUES: (BLANK) No override
1 Override Reject C
SA2QK MRTL_STAT_DT_PAR FOCUS='Pell,Mrtl Stat Dt,Parent' 6
RECORD COPY NAME='SA-PL-MRTL-STAT-DT-P'
Date the parent was last married, separated, divorced or widowed.
Format is mmyyyy. Default is 99-9999.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
DEFAULT: 999999
SA2QL PL_NS2_PSCR_CD2 REFER TO SA2QG FOR VALID VALUES. 2
FOCUS='NSLDS Post,Screen Reason Code'
RECORD COPY NAME='SA-PL-NS2-PSCR-CD2'
A value indicating the reason for a student's eligibility
changing since the previous pre-screening.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1331
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1330
SEGMENT 031 PELL - 2 STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2QL PL_NS2_PSCR_CD2 (CONT) *Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
SA2QM PL_NS2_PSCR_CD3 REFER TO SA2QG FOR VALID VALUES. 2
FOCUS='NSLDS Post,Screen Reason Code'
RECORD COPY NAME='SA-PL-NS2-PSCR-CD3'
A value indicating the reason for a student's eligibility
changing since the previous pre-screening.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
SA2QN VET_BEN_AMT4 FOCUS='Pell,Student, VEAP,Mo Amt' 4
RECORD COPY NAME='SA-PL-VET-ED-BEN4-S'
Student expected income per month from veterans educational benefits.
For award year 2004 and later, this value must be 0 or greater.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future expansion **
** **
** Data element IDs available: SA2QO - SA2OO **
** Number of bytes available: 084 **
** First start position: 138 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SA2W0 - SA2ZZ **
** Number of bytes available: 080 **
** First start position: 222 **
** **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1332
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1331
SEGMENT 031 PELL - 2 STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA2QN VET_BEN_AMT4 (CONT) ******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1333
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1332
SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3A0 FORM_FILED_PAR FOCUS='Parent,IRS Form,Filed' 1
RECORD COPY NAME='SA-IR-P-FORM-FILED'
A value indicating whether or not a parent tax return was filed.
VALUES: (BLANK) No response
1 IRS 1040
2 IRS 1040A, 1040EZ, 1040 Telefile
3 Foreign Tax Return
4 Tax return from Puerto Rico, Guam, American Samoa,
the Virgian Islands, the Marshall Islands, the
Federated States of Micronesia, or Palau
SA3F4 FORM_FILED_PAR_R REFER TO SA3A0 FOR VALID VALUES. 1
SA3A1 IR_TAX_FORM_PAR FOCUS='Parent,IRS Form,Type' 6
RECORD COPY NAME='SA-IR-P-FORM-TYPE'
Type of tax return filed by the parent.
VALUES: (BLANK) No form specified
1040 Filed Form 1040
1040A Filed Form 1040A
1040EZ Filed Form 1040EZ
1040TL Filed form 1040TEL
FTR Foreign Tax Return
OTHER Tax Return from Puerto Rico,Guam,American
Samoa,the Virgin Islands,Marshall Islands,
the Federation States of Micronesia or Palau
SA3EZ IR_TAX_FORM_PAR_R REFER TO SA3A1 FOR VALID VALUES. 6
SA3A2 FILE_STAT_PAR FOCUS='Parent,IRS Filing,Status' 2
RECORD COPY NAME='SA-IR-P-STATUS'
Filing status indicated on parent tax return.
VALUES: (BLANK) Unspecified
MJ Married, joint return
MS Married, separate return
S Single
HH Head of Household
QW Qualifying widow(er)
SA3A3 EXEMPT_SELF_PAR FOCUS='Parent,Self,Exmpt' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1334
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1333
SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3A3 EXEMPT_SELF_PAR (CONT) RECORD COPY NAME='SA-IR-P-EXEMP-SELF'
Number of exemptions claimed for self.
VALUES: 0 None
1 1 exemption claimed
SA3A4 EXEMPT_SPOUSE_PAR FOCUS='Parent,Spouse,Exmpt' 1
RECORD COPY NAME='SA-IR-P-EXEMP-SPOUSE'
Number of exemptions claimed for spouse.
VALUES: 0 None
1 1 exemption claimed
SA3A5 EXEMPT_OTH_PAR FOCUS='Parent,Other,Exmpt' 2
RECORD COPY NAME='SA-IR-P-EXEMP-OTHER'
Number of others claimed as exemptions on parents' tax return.
RANGES: 00-99
SA3A6 PAR_EXMPT_AGE_BLIND FOCUS='Parent, Age,Blind' 1
Number of exemptions claimed for age or blindness for parents.
RANGES: 0-4
SA3A7 EXEMPT_PAR_PAR FOCUS='Parent,Parent,Exmpt' 1
RECORD COPY NAME='SA-IR-P-EXEMP-PARENTS'
Number of exemptions claimed for parents' dependent parents on their
tax return.
SA3A8 PAR_ADJ_GROSS_REDEF FOCUS='Parent, AGI,Redefined' 6
RECORD COPY NAME='SA-IR-P-ADJUSTED-GROSS'
Adjusted Gross Income from the Parent Verification record (SA3A9).
SA3A9 IR_ADJ_GROSS_ADJ FOCUS='Parent,IRS AGI' 6
RECORD COPY NAME='SA-IR-P-ADJUSTED-GROSS'
Adjusted Gross Income as reported on parent tax return.
SA3AA PAR_TAX_PAID_REDEF FOCUS='Par IRS,Tax Pd,Redef' 7
RECORD COPY NAME='SA-IR-P-TAX-PAID'
U.S. income tax paid from the Parent Verification record (SA3AB).
SA3AB IR_PAR_TAX_PAID FOCUS='Parent,IRS US Tax' 7
RECORD COPY NAME='SA-IR-P-TAX-PAID'
U.S. income tax paid as reported on parent tax return.
SA3AC PAR_INTEREST_INC FOCUS='Par IRS,Interest,Income' 6
Interest income as reported on parent tax return.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1335
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1334
SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3AD TXD_INT_PAR FOCUS='Par IRS,Taxed Int' 6
RECORD COPY NAME='SA-IR-P-TXD-INT'
Taxed interest income as reported on parent tax return.
SA3AE DIVD_INCOME_PAR FOCUS='Par IRS,Div/Inc' 6
RECORD COPY NAME='SA-IR-P-DIV-INC'
Dividend income as reported on parent tax return.
SA3AF PAR_DIVIDEND_EXCL FOCUS='Par IRS,Dividend,Exclu' 5
Portion of dividend income that is untaxable as reported on parent tax
return.
SA3AG NTAX_INT_PAR FOCUS='Par IRS,Non-Tax,Interest' 5
RECORD COPY NAME='SA-IR-P-UTX-INT'
Untaxed interest as reported on the parent tax return.
SA3AH NET_BUS_INC_PAR FOCUS='Par IRS,Business,Inc/Loss' 6
RECORD COPY NAME='SA-IR-P-BUS-INC-LOSS'
Business income or loss as reported on parent tax return. A minus
sign (-) after the value denotes a loss.
SA3AI PENS_PAR FOCUS='Par IRS,Pension,Annuity' 6
RECORD COPY NAME='SA-IR-P-PENSION-ANNUITY'
Pension or annuity income as reported on parent tax return.
SA3AJ TXD_PENS_PAR FOCUS='Par IRS,Taxed, Pens,Annuity' 6
RECORD COPY NAME='SA-IR-P-TAXED-P-A'
Taxed portion of pension or annuity as reported on parent tax return.
SA3AK RENT_ROYAL_PAR FOCUS='Par IRS, Rent,Royality' 6
RECORD COPY NAME='SA-IR-P-RENT-ROYAL'
Income from rents, royalties, partnerships, etc., as reported on
parent tax return.
SA3AL NET_FARM_INC_PAR FOCUS='Par IRS, Farm,Inc/Loss' 6
RECORD COPY NAME='SA-IR-P-FARM-INC-LOSS'
Farm income or loss as reported on parent tax return. A minus
sign (-) after the value denotes a loss.
SA3AM UNEMP_COMP_PAR FOCUS='Par IRS,Unemp Comp' 5
RECORD COPY NAME='SA-IR-P-UNEMP-COMP'
Unemployment compensation as reported on parent tax return.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1336
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1335
SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3AN PAR_TAXED_UNEMPL FOCUS='Par IRS,Txd Unemp' 5
Taxed portion of unemployment compensation as reported on parent tax
return.
SA3AO IR_P_WAGES FOCUS='Par IRS,Wages' 5
RECORD COPY NAME='SA-IR-P-WAGES'
Parent wages as reported on tax return.
SA3AP OTH_INCOME_PAR FOCUS='Par IRS,Oth Inc' 6
RECORD COPY NAME='SA-IR-P-OTHER-INCOME'
Other income as reported on parent tax return.
SA3AQ PAR_IRA_PAYMENT FOCUS='Par IRS,IRA Paymt' 5
IRA payment as reported on parent tax return.
SA3AR CPTL_GAINS_PAR FOCUS='Par IRS,Cap Gns' 5
RECORD COPY NAME='SA-IR-P-CAP-GNS'
Capital gains as reported on parent tax return.
SA3AS PAR_KEOGH_PAYMENT FOCUS='Par IRS,Keogh,Payment' 5
Keogh payment as reported on parent tax return.
SA3AT OTH_GAINS_PAR FOCUS='Par IRS,Oth Gns' 5
RECORD COPY NAME='SA-IR-P-OTH-GNS'
Other gains as reported on parent tax return.
SA3AU PAR_WORK_EXCL FOCUS='Par IRS,Work Exclu' 5
Married Couple Deduction as reported on parent tax return.
SA3AV NTAX_SOC_SEC_PAR FOCUS='Par IRS,Soc Sec' 5
RECORD COPY NAME='SA-IR-P-SS-INC'
Social security income as reported on parent tax return.
SA3AW PAR_UNTX_SOC_SEC FOCUS='Par IRS,Untxd,Soc Sec' 6
Untaxed portion of social security income as reported on parent tax
return.
SA3AX TXD_SOC_SEC_PAR FOCUS='Par IRS,Non-Tax,Soc Sec' 6
RECORD COPY NAME='SA-IR-P-TXD-SS'
Taxed portion of social security income as reported on parent tax
return.
SA3AY PAR_CAP_GAIN_EXCL FOCUS='Par IRS,Cap Gain,Exclu' 6
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1337
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1336
SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3AY PAR_CAP_GAIN_EXCL (CONT) Capital gains exclusion as reported on parent tax return.
SA3AZ TOT_ADJ_PAR FOCUS='Par US Tax Pd,Estimated' 6
RECORD COPY NAME='SA-IR-P-TOT-ADJ'
For award years < 90, total adjustments to income as reported on
parents' tax return.
For award years > 89, parents' estimated U.S. income tax paid.
SA3B0 TOT_CHILD_SUPP_PAR FOCUS='Par IRS,Tot Child,Sup' 6
RECORD COPY NAME='SA-IR-P-TOT-CHILD-SUP'
The amount the parent(s) paid in child support as determined by
the institution.
SA3B1 OTH_TXD_INC_PAR FOCUS='Par IRS,Oth Inc 1' 6
RECORD COPY NAME='SA-IR-P-OTHER1'
Parents' other taxable income (1) not included in previously defined
fields.
SA3B2 PAR_OTHER_TXBL_INC2 FOCUS='Par IRS,Oth Inc 2' 6
RECORD COPY NAME='SA-IR-P-EST-FWK'
Parents' other taxable income (2) not included in previously defined
fields.
SA3B3 EST_WRK_INC_FTHR FOCUS='Father,Work Inc,Estimated' 6
Estimated father's work income for the coming year per verification
document.
SA3B4 IR_OTH_NTAX_PAR FOCUS='Parent,Oth Non-Tax,Income' 6
RECORD COPY NAME='SA-IR-P-OTH-UNTXD'
Parents' other untaxed income not included in previously defined
fields.
#SA3B5 EXEMPT_TOT_PAR FOCUS='Parent,Total,Exempt' 2
RECORD COPY NAME='SA-IR-P-HSLD-TOTAL'
Sum of exemption fields (self, spouse, other.) This is
system-maintained.
#SA3B6 TOT_NTAX_PAR FOCUS='Parent,Tot Non-Tax, Income' 6
RECORD COPY NAME='SA-IR-P-UNTXD-TOTAL'
Total of all untaxed income reported on the parent tax return
plus other untaxed income and child support received. This element
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1338
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1337
SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA3B6 TOT_NTAX_PAR (CONT) is system-maintained and is calculated using data that display in
the INCOME/EXCLUSIONS section of the Parent Verification Screen (311).
Sum of Untaxed Interest + (Pension/Annuity - Taxed Pension/Annuity)
+ Other Untaxed Income + (Social Security Income - Taxed Social
Security) + Earned Income Credit + Child Support Received
+ AFDC/ADC/TANF.
SA3B7 IR_NUM_HSHLD_PAR FOCUS='Parent,Hshld Size' 2
RECORD COPY NAME='SA-IR-P-NUM-HSLD'
Number in the parents' household as determined by the institution.
SA3B8 PAR_HSLD_REDEF FOCUS='Par IRS,Hsld,Redef' 2
Number in parents' household as determined by the verification
process.
SA3B9 IR_NUM_IN_COLL_PAR FOCUS='Parent,Num in,Coll' 1
RECORD COPY NAME='SA-IR-P-NUM-COLL'
The number of individuals in the parents' household that will be
enrolled in postsecondary education at least half-time, as determined
by the institution.
SA3BA PAR_COLL_REDEF FOCUS='Par IRS,Coll,Redef' 1
Number in college as determined by the verification process.
SA3BB DEPEN_RESID_PAR FOCUS='Parent,Resid,Child,Exempt' 1
RECORD COPY NAME='SA-IR-P-EXEMP-RES-CH'
Number of dependent resident children claimed on parent tax return.
SA3BC DEPEN_NRESID_PAR FOCUS='Parent,NonRes,Child,Exempt' 1
RECORD COPY NAME='SA-IR-P-EXEMP-NRES-CH'
Number of dependent nonresident children claimed on parent tax
return.
SA3BD IR_P_DW FOCUS='Par, DW' 1
RECORD COPY NAME='SA-IR-P-DIS-WRKR'
A value indicating whether a parent is a Dislocated Worker.
VALUES: (BLANK) No response
Y Parent is a Dislocated Worker.
N Parent is not a Dislocated Worker.
SA3BE IR_P_DH FOCUS='Par, DH' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1339
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
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DATA ELEMENT DEFINITIONS PAGE 1338
SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3BE IR_P_DH (CONT) RECORD COPY NAME='SA-IR-P-DIS-HMKR'
A value indicating whether a parent is a Displaced Homemaker.
VALUES: (BLANK) No response
Y Parent is a Displaced Homemaker.
N Parent is not a Displaced Homemaker.
SA3BF EST_WRK_INC_MTHR FOCUS='Mother, Wrk Inc,Estimate' 6
RECORD COPY NAME='SA-IR-P-EST-MWK'
Estimated mother's work income for the coming year per verification
documentation.
SA3BG IR_PAR_EST_OTX FOCUS='Parent,Oth Tax Inc,Estimated' 6
RECORD COPY NAME='SA-IR-P-EST-OTX'
Estimated other taxable income for the coming year per verification
documentation.
SA3BH IR_PAR_EST_NTAX FOCUS='Parent,Non-Tax Inc,Estimated' 6
RECORD COPY NAME='SA-IR-P-EST-UTX'
Estimated other untaxable income for the coming year per verification
documentation.
SA3BI CHILD_SUP_RCVD_PAR FOCUS='IRS Par,Child,Sup Rcv' 5
RECORD COPY NAME='SA-IR-P-CHILD-SUP-RCV'
The amount the parent(s) received in child support payments as
determined by the institution.
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SA3BJ - SA3BP **
** Number of bytes available: 7 **
** First start position: 121 **
** **
******************************************************************
SA3BQ FORM_FILED_STU FOCUS='Student,IRS Form,Filed' 1
RECORD COPY NAME='SA-IR-S-FORM-FILED'
A value indicating whether or not a student tax return was filed.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1340
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1339
SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3BQ FORM_FILED_STU (CONT)
VALUES: (BLANK) No response
1 IRS 1040
2 IRS 1040A, 1040EZ, 1040 Telefile
3 Foreign Tax Return
4 Tax return from Puerto Rico, Guam, American
Samoa, the Virgin Islands, the Marshall Islands,
the Federated States of Micronesia, or Palau
SA3F5 FORM_FILED_STU_R REFER TO SA3BQ FOR VALID VALUES. 1
SA3BR IR_TAX_FORM_STU FOCUS='Student,IRS Form, Type' 6
RECORD COPY NAME='SA-IR-S-FORM-TYPE'
Type of federal tax return filed by the student.
VALUES: (BLANK) No form specified
1040 Filed Form 1040
1040A Filed Form 1040A
1040EZ Filed Form 1040EZ
1040TL Filed form 1040TEL
FTR Foreign Tax Return
OTHER Tax Return from Puerto Rico,Guam,American
Samoa,the Virgin Islands,Marshall Islands,
the Federation States of Micronesia or Palau
SA3EX IR_TAX_FORM_STU_R REFER TO SA3BR FOR VALID VALUES. 6
SA3BS FILE_STAT_STU FOCUS='Student,IRS Filing, Status' 2
RECORD COPY NAME='SA-IR-S-STATUS'
Filing status indicated on the student tax return.
VALUES: (BLANK) Unspecified
MJ Married, joint return
MS Married, separate return
S Single
HH Head of Household
QW Qualifying widow(er)
SA3BT EXEMPT_SELF_STU FOCUS='Student,Self,Exempt' 1
RECORD COPY NAME='SA-IR-S-EXEMP-SELF'
Number of exemptions claimed for self.
VALUES: 0 None
1 1 exemption claimed
DATE RUN 04/08/03 Auburn University REPORT PAGE 1341
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1340
SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3BU EXEMPT_SPOUSE_STU FOCUS='Student,Spouse,Exempt' 1
RECORD COPY NAME='SA-IR-S-EXEMP-SPOUSE'
Number of exemptions claimed for spouse.
VALUES: 0 None
1 1 Exemption claimed
SA3BV EXEMPT_OTH_STU FOCUS='Student,Other,Exempts' 2
RECORD COPY NAME='SA-IR-S-EXEMP-OTHER'
Number of others claimed as exemption on the student tax return.
RANGES: 00-99
SA3BW STU_EXMPT_AGE_BLIND FOCUS='Stu Exmpt, Age,Blind' 1
Number of exemptions claimed for age or blindness on the student tax
return.
RANGES: 0-4
SA3BX EXEMPT_PAR_STU FOCUS='Student,Parent,Exempts' 1
RECORD COPY NAME='SA-IR-S-EXEMP-PARENTS'
Number of exemptions claimed for dependent parents on the student tax
return.
SA3BY STU_ADJ_GROSS_REDEF FOCUS='Student,IRS AGI,Redef' 7
RECORD COPY NAME='SA-IR-S-ADJUSTED-GROSS'
Adjusted Gross Income as reported on Student Verification record
(SA3BZ).
SA3BZ IR_ADJ_GROSS_STU FOCUS='Student,IRS AGI' 7
RECORD COPY NAME='SA-IR-S-ADJUSTED-GROSS'
Adjusted Gross Income as reported on student tax return.
SA3C0 STU_TAX_PAID_REDEF FOCUS='Stu IRS, AGI,Redef' 7
RECORD COPY NAME='SA-IR-S-TAX-PAID'
U.S. income tax paid as reported on Student Verification record
(SA3C1).
SA3C1 IR_STU_TAX_PAID FOCUS='Stu IRS,US Tax' 7
RECORD COPY NAME='SA-IR-S-TAX-PAID'
U.S. income tax paid as reported on student tax return.
SA3C2 STU_INTEREST_INC FOCUS='Stu IRS,Interest,Income' 6
Interest income as reported on student tax return.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1342
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1341
SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3C3 TXD_INT_STU FOCUS='Stu IRS, Taxed,Interest' 6
RECORD COPY NAME='SA-IR-S-TXD-INT'
Taxed interest income as reported on student tax return.
SA3C4 DIVD_INCOME_STU FOCUS='Stu IRS,Dividend,Income' 6
RECORD COPY NAME='SA-IR-S-DIV-INC'
Dividend income as reported on student tax return.
SA3C5 STU_DIVIDEND_EXCL FOCUS='Stu IRS,Divid,Exclu' 5
Portion of dividend income that is untaxable as reported on student
tax return.
SA3C6 NTAX_INT_STU FOCUS='Stu IRS,Non-Tax,Interest' 5
RECORD COPY NAME='SA-IR-S-UTX-INT'
Untaxed interest income as reported on student tax return.
SA3C7 NET_BUS_INCOME_STU FOCUS='Stu IRS,Business,Inc/Loss' 6
RECORD COPY NAME='SA-IR-S-BUS-INC-LOSS'
Business income or loss as reported on student tax return. A minus
sign (-) after the value denotes a loss.
SA3C8 PENS_STU FOCUS='Stu IRS,Pension,Annuity' 6
RECORD COPY NAME='SA-IR-S-PENSION-ANNUITY'
Pension and annuity income as reported on student tax return.
SA3C9 TXD_PENS_STU FOCUS='Stu IRS,Taxed, Pens,Annuity' 6
RECORD COPY NAME='SA-IR-S-TAXED-P-A'
Taxed portion of pension or annuity income as reported on student tax
return.
SA3CA RENT_ROYAL_STU FOCUS='Stu IRS, Rent,Royality' 6
RECORD COPY NAME='SA-IR-S-RENT-ROYAL'
Income from rents, royalties, partnerships, etc., as reported on
student tax return.
SA3CB NET_FARM_INC_STU FOCUS='Stu IRS, Farm,Inc/Loss' 6
RECORD COPY NAME='SA-IR-S-FARM-INC-LOSS'
Farm income or loss as reported on student tax return. A minus
sign (-) after the value denotes a loss.
SA3CC UNEMP_COMP_STU FOCUS='Stu IRS,Unemp Comp' 5
RECORD COPY NAME='SA-IR-S-UNEMP-COMP'
Unemployment compensation as reported on student tax return.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1343
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SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3CD STU_TAXED_UNEMPL FOCUS='Stu IRS,Taxed,Unempl' 5
Taxed portion of unemployment compensation as reported on student tax
return.
SA3CE WAGES_STU FOCUS='Stu IRS, Wages' 5
RECORD COPY NAME='SA-IR-S-WAGES'
Student wages as reported on student tax return.
SA3CF OTH_INCOME_STU FOCUS='Stu IRS,Oth Inc' 6
RECORD COPY NAME='SA-IR-S-OTHER-INCOME'
Other income as reported on student tax return.
SA3CG STU_IRA_PAYMENT FOCUS='Stu IRS,IRA Paymt' 5
IRA payment as reported on student tax return.
SA3CH CPTL_GAINS_STU FOCUS='Stu IRS,Cap Gns' 5
RECORD COPY NAME='SA-IR-S-CAP-GNS'
Capital gain/loss as reported on student tax return.
A minus sign (-) after the value denotes a loss.
SA3CI STU_KEOGH_PAYMENT FOCUS='Stu IRS,Keogh Paymt' 5
Keogh payment as reported on student tax return.
SA3CJ OTH_GAINS_STU FOCUS='Stu IRS,Oth Gns' 5
RECORD COPY NAME='SA-IR-S-OTH-GNS'
Other gains/losses as reported on student tax return.
SA3CK STU_WORK_EXCL FOCUS='Stu IRS,Work Exclu' 5
Married Couple Deduction as reported on student tax return.
SA3CL NTAX_SOC_SEC_STU FOCUS='Stu IRS,Soc Sec' 5
RECORD COPY NAME='SA-IR-S-SS-INC'
Social security income as reported on student tax return.
SA3CM STU_UNTAXED_SOC_SEC FOCUS='Stu IRS,Soc Sec' 6
Untaxed portion of social security income as reported on student tax
return.
SA3CN TXD_SOC_SEC_STU FOCUS='Stu IRS,Taxed,Soc Sec' 6
RECORD COPY NAME='SA-IR-S-TXD-SS'
Taxed portion of social security income as reported on student tax
return.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1344
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SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3CO STU_CGN_EXCL FOCUS='Stu IRS,Cap Gains' 6
Capital gains exclusion as reported on student tax return.
SA3CP TOT_ADJ_STU FOCUS='Stu IRS,US Tax Pd,Estimated' 6
RECORD COPY NAME='SA-IR-S-TOT-ADJ'
For award years > 89, student's estimated U.S. income tax paid.
For award years < 90, total adjustments to income as reported on
student tax return.
SA3CQ GRAD_DT_STU FOCUS='Stu IRS,Grad Date' 6
RECORD COPY NAME='SA-IR-S-GRAD-DATE'
Date the student graduated or expects to graduate from a high school
as determined by the institution.
SA3CR OTH_TXD_INC_STU FOCUS='Stu IRS,Oth Inc 1' 6
RECORD COPY NAME='SA-IR-S-OTHER1'
Student's other taxable income (1) not included in previously defined
fields.
SA3CS STU_OTHER2 FOCUS='Stu IRS,Income2' 6
Student's other taxable income (2) not included in previously defined
fields.
SA3CT EST_WRK_INC_STU FOCUS='Student,Work Inc,Estimated' 6
RECORD COPY NAME='SA-IR-S-EST-STW'
Estimated student income from work for the coming year per
verification documentation.
SA3CU OTH_NTAX_STU FOCUS='Student,Oth Non-Tax, Income' 6
RECORD COPY NAME='SA-IR-S-OTH-UNTXD'
Student other untaxed income not included in previously defined
fields.
#SA3CV EXEMPT_TOT_STU FOCUS='Student,Total,Exempts' 2
RECORD COPY NAME='SA-IR-S-HSLD-TOTAL'
Total of exemption fields (self, spouse, other.) This is
system-maintained.
#SA3CW TOT_NTAX_STU FOCUS='Student,Tot Non-Tax, Income' 6
RECORD COPY NAME='SA-IR-S-UNTXD-TOTAL'
Total of all untaxed income reported on student tax return plus
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1345
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SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SA3CW TOT_NTAX_STU (CONT) other untaxed income and child support received. This element is
system-maintained and is calculated using data that display in the
INCOME/EXCLUSIONS section of the Student Verification Screen (310).
Sum of Untaxed Interest + (Pension/Annuity - Taxed Pension/Annuity) +
Other Untaxed Income + (Social Security Income - Taxed Social Security)
+ Earned Income Credit + Child Support Received + AFDC/ADC/TANF.
SA3CX IR_NUM_HSHLD_STU FOCUS='Student, Hshld, Size' 2
RECORD COPY NAME='SA-IR-S-NUM-HSLD'
Number in student's household as determined by the institution.
SA3CY STU_NUM_REDEF FOCUS='Stu IRS,Hsld' 2
Number in student's household as determined by the verification
process.
SA3CZ IR_NUM_IN_COLL_STU FOCUS='Student,Num in,Coll' 1
RECORD COPY NAME='SA-IR-S-NUM-COLL'
The number of individuals in the student's household that will be
enrolled in postsecondary education at least half-time, as determined
by the institution.
SA3D0 STU_COLL_REDEF FOCUS='Stu IRS,Coll' 1
Student number in college as determined by the verification process.
SA3D1 STU_CLMD FOCUS='Stu IRS,Clmd' 1
A value indicating whether the student was claimed on the parents'
federal tax return.
VALUES: (BLANK) Unknown.
Y Student was claimed on federal tax return.
N Student was not claimed on federal tax return.
SA3D2 STU_CLAIM_86 FOCUS='Stu,Clmd,1986' 1
RECORD COPY NAME='SA-IR-S-STU-CLMD-86'
A value indicating whether the student was claimed on the parents'
1986 federal tax return.
VALUES: (BLANK) Unknown.
Y Student was claimed on federal tax return.
N Student was not claimed on federal tax return.
SA3D3 STU_CLAIM_87 FOCUS='Stu,Clmd,1987' 1
RECORD COPY NAME='SA-IR-S-STU-CLMD-87'
CONTINUED
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SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3D3 STU_CLAIM_87 (CONT) A value indicating whether the student was claimed on the parents'
1987 federal tax return.
VALUES: (BLANK) Unknown.
Y Student was claimed on federal tax return.
N Student was not claimed on federal tax return.
SA3D4 STU_CLAIM_88 FOCUS='Stu,Clmd,1988' 1
RECORD COPY NAME='SA-IR-S-STU-CLMD-88'
A value indicating whether the student was claimed on the parents'
1988 federal tax return.
VALUES: (BLANK) Unknown.
Y Student was claimed on federal tax return.
N Student was not claimed on federal tax return.
SA3D5 STU_CLAIM_OTH FOCUS='Stu,Clmd,By Oth' 1
RECORD COPY NAME='SA-IR-S-CL-BY-OTHER'
A value indicating whether the student was claimed by someone other
than parents on a federal tax return.
VALUES: (BLANK) Unknown.
Y Student was claimed on federal tax return.
N Student was not claimed on federal tax return.
SA3D6 DEPEN_RESID_STU FOCUS='Stu, Resid, Child,Exempts' 1
RECORD COPY NAME='SA-IR-S-EXEMP-RES-CH'
Number of dependent resident children claimed on student tax return.
SA3D7 DEPEN_NRES_STU FOCUS=' Stu,Non-Res, Child,Exempts' 1
RECORD COPY NAME='SA-IR-S-EXEMP-NRES-CH'
Number of dependent nonresident children claimed on student tax
return.
SA3D8 IR_S_VET FOCUS='Stu,Vet' 1
RECORD COPY NAME='SA-IR-S-VETERAN'
A value indicating whether student is a veteran of the U.S. Armed
Forces.
VALUES: (BLANK) Information not provided.
Y Yes, student is a vet.
N No, student is not a vet.
SA3D9 IR_ORPHAN_WARD FOCUS='Stu,Orph,Ward' 1
RECORD COPY NAME='SA-IR-S-ORPHAN'
A value indicating whether student is an orphan or ward of the court.
VALUES: (BLANK) Information not provided.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1347
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SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3D9 IR_ORPHAN_WARD (CONT)
Y Yes, student is an orphan or ward of the court.
N No, student is not an orphan or ward of the court.
SA3DA IR_LEGAL_DEPEN FOCUS='Stu,Num,Dep' 1
RECORD COPY NAME='SA-IR-S-DEPENDENTS'
A value indicating whether student has legal dependents other than
a spouse.
VALUES: (BLANK) Information not provided.
Y Yes, student has other legal dependents.
N No, student has no other legal dependents.
SA3DB IR_MARITAL_STU FOCUS='Stu,Mrtl,Stat' 1
RECORD COPY NAME='SA-IR-S-MARITAL'
Student's marital status.
VALUES: (BLANK) Information not provided
U Unmarried (single, divorced, widowed)
M Married/Remarried
S Separated
SA3EY IR_MARITAL_STU_R REFER TO SA3DB FOR VALID VALUES. 1
SA3DC IR_S_DW FOCUS='Stu, DW' 1
RECORD COPY NAME='SA-IR-S-DIS-WRKR'
A value indicating whether the student is a Dislocated Worker.
VALUES: (BLANK) Information not provided.
Y Student is a Dislocated Worker.
N Student is not a Dislocated Worker.
SA3DD SEL_SERV_MATCH_STU FOCUS='Stu IRS,Sel Serv,Match' 1
RECORD COPY NAME='SA-IR-SEL-SERV-MATCH'
A value indicating whether verification of the student's Selective
Service Match status was successfully completed.
VALUES: (BLANK) Unknown
N No, verification was not successfully completed.
Y Yes, verification was successfully completed.
SA3DE IR_S_DH FOCUS='Stu, DH' 1
RECORD COPY NAME='SA-IR-S-DIS-HMKR'
A value indicating whether the student is a Displaced Homemaker.
VALUES: (BLANK) Information not provided.
CONTINUED
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SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3DE IR_S_DH (CONT)
Y Student is a Displaced Homemaker.
N Student is not a Displaced Homemaker.
SA3DF INS_MATCH REFER TO SA3DD FOR VALID VALUES. 1
FOCUS='Stu IRS,INS Match'
RECORD COPY NAME='SA-IR-INS-MATCH'
A value indicating whether verification of the student's INS match
status was successfully completed.
SA3DG RCVD_FED_AID_88 FOCUS='Stu,Fed,Aid, 1988' 1
RECORD COPY NAME='SA-IR-S-FED-AID-88'
A value indicating whether the student has previously received
federal financial aid.
Valid values for award year 93:
Blank Information not provided.
1 Student first received federal aid during 1987-88.
2 Student first received federal aid during 1988-89.
3 Student first received federal aid during 1989-90.
4 Student first received federal aid during 1990-91.
5 Student first received federal aid during 1991-92.
6 Student did not receive federal aid during 1987-88,
1988-89, 1989-90, 1990-91 or 1991-92.
Valid values for award year 92:
Blank Information not provided.
1 Student received federal aid during 1987-88.
2 Student received federal aid during 1988-89.
3 Student received federal aid during 1989-90.
4 Student received federal aid during 1990-91.
5 Student did not receive federal aid during
1987-88, 1988-89, 1989-90 or 1990-91.
Valid values for award year 91:
Blank Information not provided.
1 Student received federal aid during 1987-88.
2 Student received federal aid during 1988-89.
3 Student received federal aid during 1989-90.
4 Student did not receive federal aid during
1987-88, 1988-89 or 1989-90.
VALUES: (BLANK)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1349
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SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3DG RCVD_FED_AID_88 (CONT)
1
2
3
4
5
6
SA3DH DFLT_MATCH REFER TO SA3DD FOR VALID VALUES. 1
FOCUS='Stu IRS,Default,Match'
RECORD COPY NAME='SA-IR-DEFAULT-MATCH'
A value indicating whether verification of the student's Title IV
Loan Default Match status was completed successfully.
Note: This element is not used for 1995-96 processing.
SA3DI SELF_SUPP_INC_85 FOCUS='Stu,Inc&Ben, 1985' 5
RECORD COPY NAME='SA-IR-S-INC-BEN-85'
Student 1985 income and benefits used for verifying self-sufficiency.
SA3DJ SELF_SUPP_INC_86 FOCUS='Stu,Inc&Ben, 1986' 5
RECORD COPY NAME='SA-IR-S-INC-BEN-86'
Student 1986 income and benefits used for verifying self-sufficiency.
SA3DK SELF_SUPP_INC_87 FOCUS='Stu,Inc&Ben, 1987' 5
RECORD COPY NAME='SA-IR-S-INC-BEN-87'
Student 1987 income and benefits used for verifying self-sufficiency.
SA3DL CHILD_SUP_RCVD_STU FOCUS='Stu,Child,Sup Rcv' 5
RECORD COPY NAME='SA-IR-S-CHILD-SUP-RCV'
The amount the student (and spouse) received in child support payments
as determined by the institution.
SA3DM EST_WRK_SPOUSE FOCUS='Spouse,Work Inc,Estimated' 6
RECORD COPY NAME='SA-IR-S-EST-SPW'
Student's spouse's estimated income from work for the coming year per
verification documentation.
SA3DN IR_STU_EST_OTX FOCUS='Stu,Oth Tax Inc,Estimated' 6
RECORD COPY NAME='SA-IR-S-EST-OTX'
Estimated other taxable income for the coming year per verification
documentation.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1350
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SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3DO IR_STU_EST_NTAX FOCUS='Stu,Oth Non-Tax,Estimated' 6
RECORD COPY NAME='SA-IR-S-EST-UTX'
Student's estimated untaxed income for the coming year per
verification documentation.
SA3DP STU_CLAIM_89 FOCUS='Stu,Clmd,1989' 1
RECORD COPY NAME='SA-IR-S-STU-CLMD-89'
A value indicating whether the student was claimed on the parents'
1989 federal tax return.
VALUES: (BLANK) Unknown.
Y Student was claimed on federal tax return.
N Student was not claimed on federal tax return.
SA3DQ STU_CLAIM_90 FOCUS='Stu,Clmd,1990' 1
RECORD COPY NAME='SA-IR-S-STU-CLMD-90'
A value indicating whether the student will be claimed on the parents'
1990 federal tax return.
VALUES: (BLANK) Unknown.
Y Student was claimed on federal tax return.
N Student was not claimed on federal tax return.
SA3DR TITLE_IV_DEF_MATCH REFER TO SA3DD FOR VALID VALUES. 1
FOCUS='Stu IRS,Title IV,Match'
RECORD COPY NAME='SA-IR-TITLE-IV-DEF-MATCH'
A value indicating whether verification of the student's Guarantee
Agency Loan Default Match status was successfully completed.
Note: This element is not used for 1995-96 processing.
SA3DS STU_CLAIM_91 FOCUS='Stu,Clmd,1991' 1
RECORD COPY NAME='SA-IR-S-STU-CLMD-91'
A value indicating whether the student will be claimed on the parents'
1991 federal tax return.
VALUES: (BLANK) Unknown.
Y Student was claimed on federal tax return.
N Student was not claimed on federal tax return.
SA3DT DRUG_ABUSE_MTCH REFER TO SA3DD FOR VALID VALUES. 1
FOCUS='Stu,Drug,Abuse,Match'
RECORD COPY NAME='SA-IR-DRUG-ABUSE-MATCH'
A value indicating whether verification of the student's Drug Abuse
Match status was successfully completed.
SA3DU STU_CLAIM_92 FOCUS='Stu,Clmd,1992' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1351
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SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3DU STU_CLAIM_92 (CONT) RECORD COPY NAME='SA-IR-S-STU-CLMD-92'
A value indicating whether the student was claimed on the parents'
1992 federal tax return.
VALUES: (BLANK) Unknown.
Y Student was claimed on federal tax return.
N Student was not claimed on federal tax return.
SA3DV VERF_MATCH REFER TO SA3DD FOR VALID VALUES. 1
FOCUS='Stu IRS,Verf,Match'
RECORD COPY NAME='SA-IR-VERF-MATCH'
A value indicating whether verification of the student's Verification
Match status was successfully completed.
SA3DW SELF_SUPP_INC_88 FOCUS='Student,Inc&Ben, 1988' 5
RECORD COPY NAME='SA-IR-S-INC-BEN-88'
Student 1988 income and benefits used for verifying self-sufficiency.
SA3DX SELF_SUPP_INC_89 FOCUS='Student,Inc&Ben, 1989' 5
RECORD COPY NAME='SA-IR-S-INC-BEN-89'
Student 1989 income and benefits used for verifying self-sufficiency.
SA3DY SELF_SUPP_INC_90 FOCUS='Student,Inc&Ben, 1990' 5
RECORD COPY NAME='SA-IR-S-INC-BEN-90'
Student 1990 income and benefits used for verifying self-sufficiency.
SA3DZ SELF_SUPP_INC_91 FOCUS='Student,Inc&Ben, 1991' 5
RECORD COPY NAME='SA-IR-S-INC-BEN-91'
Student 1991 income and benefits used for verifying self-sufficiency.
SA3E0 VET_BEN_AMT_STU FOCUS='Stu IRS,Vet Ben,Amount' 3
RECORD COPY NAME='SA-IR-S-VET-BEN-AMT'
Student expected income per month from veterans educational benefits
as determined by the institution.
SA3E1 VET_BEN_MTH_STU FOCUS='Stu IRS,Vet Ben,Month' 2
RECORD COPY NAME='SA-IR-S-VET-BEN-MTH'
Number of months the student will receive veterans educational benefits
for the coming year as determined by the institution.
SA3E2 VET_BEN_AMT4_STU FOCUS='Stu IRS,Vet Ben,Amount' 4
RECORD COPY NAME='SA-IR-S-VET-BEN-AMT4'
Student expected income per month from veterans educational benefits
as determined by the institution. Expanded to 4 bytes in 2003-2004
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1352
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SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3E2 VET_BEN_AMT4_STU (CONT) to match expanded ISIR field.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SA3E5 - SA3EJ **
** Number of bytes available: 15 **
** First start position: 286 **
** **
******************************************************************
SA3EK GED_DT_STU FOCUS='Student,GED Date' 6
RECORD COPY NAME='SA-IR-S-GED-DATE'
Date the student earned or expects to earn a secondary school diploma
through the General Education development (GED) testing program as
determined by the institution.
SA3EL OVRPAY_MATCH REFER TO SA3DD FOR VALID VALUES. 1
FOCUS='Overpay,Match'
RECORD COPY NAME='SA-IR-OVERPAY-MATCH'
A value indicating whether verification of the student's Grant
Repayment Match status was successfully completed.
SA3EM TOT_CHILD_SUPP_STU FOCUS='Stu IRS,Tot Child,Sup' 6
RECORD COPY NAME='SA-IR-S-TOT-CHILD-SUP'
The amount the student (and spouse) paid in child support
as determined by the institution.
SA3EN IR_SOC_SEC_MATCH REFER TO SA3DD FOR VALID VALUES. 1
FOCUS='IR,SSN,Match'
RECORD COPY NAME='SA-IR-SSN-MATCH'
A value indicating whether verification of the student's Social
Security Number (SSN) match was successfully completed.
SA3EO IR_NSLDS_MATCH REFER TO SA3DD FOR VALID VALUES. 1
FOCUS='IRS,NSLDS,Match'
RECORD COPY NAME='SA-IR-NSLDS-MATCH'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1353
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SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3EO IR_NSLDS_MATCH (CONT) A value indicating whether verification of the student's National
Student Loan Data System (NSLDS) match was successfully completed.
SA3EP SA_IR_EIC_PAR FOCUS='Par IRS,EIC' 5
RECORD COPY NAME='SA-IR-P-EIC'
Earned Income Credit as reported on the parent tax return.
SA3EQ INC_EXCLU_PAR FOCUS='Par IRS,Inc Exclu' 5
RECORD COPY NAME='SA-IR-P-INC-EXCLU'
The amount of parents' income exclusions as determined by the
institution.
SA3ER SA_IR_EIC_STU FOCUS='Stu IRS,EIC' 5
RECORD COPY NAME='SA-IR-S-EIC'
Earned Income Credit as reported on the student tax return.
SA3ES INC_EXCLU_STU FOCUS='Stu IRS,Inc Exclu' 5
RECORD COPY NAME='SA-IR-S-INC-EXCLU'
The amount of student (and spouse) income exclusions as determined
by the institution.
SA3ET IR_SAR_C_FLG REFER TO SA3DD FOR VALID VALUES. 1
FOCUS='IRS SAR,C Flag'
RECORD COPY NAME='SA-IR-SAR-C-FLAG'
A value indicating whether verification of the issue causing the
student's record to be flagged with a C code has been successfully
completed.
SA3EU IR_CTZN_MTCH REFER TO SA3DD FOR VALID VALUES. 1
FOCUS='IR Citzn,Match'
RECORD COPY NAME='SA-IR-CITIZEN-MATCH'
A value indicating whether verification of the student's citizenship
has been successfully completed.
SA3EV IRS_PAR_AGI FOCUS='IRS Par, AGI' 7
RECORD COPY NAME='SA-IR-PARENT-AGI'
Parents' Adjusted Gross Income (AGI) as reported on the tax return.
Format is $$$$$$$.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1354
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SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3EW IRS_P_AGI_R REFER TO SA3EV FOR VALID VALUES. 7
SA3F0 IR_AFDC_S FOCUS='IRS Stu, AFDC' 5
RECORD COPY NAME='SA-IR-AFDC-S'
Student's AFDC/ADC/TANF as reported on the verification document.
Format is $$$$$.
SA3F1 IR_AFDC_P FOCUS='IRS Par, AFDC' 5
RECORD COPY NAME='SA-IR-AFDC-P'
Parent's AFDC/ADC/TANF as reported on the verification document.
Format is $$$$$.
SA3F2 IR_MAR_PAR FOCUS='Par,Mrtl,Stat' 1
RECORD COPY NAME='SA-IR-P-MARITAL'
Parents' marital status as reported on the verification form.
VALUES: (BLANK) Information not provided
U Unmarried (single)
M Married/Remarried
S Separated
D Divorced
W Widowed
SA3F3 IR_MARITAL_PAR_R REFER TO SA3F2 FOR VALID VALUES. 1
SA3F6 IR_P_WAGES_EXP_REDEF FOCUS='Par IRS,Wages' 7
RECORD COPY NAME='SA-IR-P-WAGES-EXP'
Parents' wages as reported on the tax return.
Note: SA3AO was the field prior to 1998-99.
SA3FC IR_P_WAGES_EXP FOCUS='Par IRS,Wages' 7
RECORD COPY NAME='SA-IR-P-WAGES-EXP'
Parents' wages as reported on the parent verification record.
SA3F7 IR_S_WAGES_EXP_REDEF FOCUS='Stu IRS,Wages,Redefined' 7
RECORD COPY NAME='SA-IR-S-WAGES-EXP'
Student's and/or spouse's wages as reported on the tax return.
Note: SA3CE was the field prior to 1998-99.
SA3FD IR_S_WAGES_EXP FOCUS='Stu IRS,Wages' 7
RECORD COPY NAME='SA-IR-S-WAGES-EXP'
The student's and/or their spouse's wages as reported on the
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1355
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SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3FD IR_S_WAGES_EXP (CONT) student verification record.
SA3F8 IR_HS_DIP_GED_RCVD FOCUS='HS,Dip,GED,RCVD' 1
RECORD COPY NAME='SA-IR-HS-GED-RCVD
A value indicating whether the student has received a High School
Diploma or a GED.
DEFAULT: (BLANK)
VALUES: (BLANK)
Y Yes, student has received a High School Diploma
or a GED.
N No, student has not received a High School Diploma
or a GED.
SA3F9 IR_VA_MATCH FOCUS='VA,Match' 1
RECORD COPY NAME='SA-IR-VA-MATCH
A value indicating whether verification of a student's VA match
has been successfully completed.
DEFAULT: (BLANK)
VALUES: (BLANK) Unknown
Y Yes, verification was successfully completed.
N No, verification was not successfully completed.
SA3FA IR_WKSHT-A-TOT-P FOCUS='IRS Wksht A,Total Par' 5
RECORD COPY NAME='SA-IR-WKSHT-A-TOT-P'
The amount of parents' Worksheet A total as determined by the
institution. Format is $$$$$.
For award year 2000 and later, this value must be 0 or greater.
SA3FB IR_WKSHT-A-TOT-S FOCUS='IRS Wksht A,Total Stu' 5
RECORD COPY NAME='SA-IR-WKSHT-A-TOT-S'
The amount of student's Worksheet A total as determined by the
institution. Format is $$$$$.
For award year 2000 and later, this value must be 0 or greater.
SA3FE IR_PRISON_MATCH FOCUS='Prison,Match' 1
RECORD COPY NAME='SA-IR-PRISON-MATCH'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1356
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1355
SEGMENT 040 IRS SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3FE IR_PRISON_MATCH (CONT) A value indicating whether verification of a student's prisoner
status has been successfully completed.
DEFAULT: (BLANK)
VALUES: (BLANK) Unknown
Y Yes, verification was successfully completed.
N No, verification was not successfully completed.
#SA3FF IR_P_WAGES_REP FOCUS='Par IRS,Wages Reported' 7
RECORD COPY NAME='SA-IR-P-WAGES-REP'
Parents' wages as reported on the tax return plus Farm and
and Business Income/Loss. This element is system-maintained and is
calculated using Business and Farm Income/Loss that are entered
in the INCOME/EXCLUSIONS section of the Parent Verification
Screen (311).
#SA3FG IR_S_WAGES_REP FOCUS='Stu IRS,Wages,Reported' 7
RECORD COPY NAME='SA-IR-S-WAGES-REP'
Student's and/or spouse's wages as reported on the tax return
plus Farm and Business Income/Loss. This element is
system-maintained and is calculated using Business and Farm
Income/Loss that are entered in the INCOME/EXCLUSIONS section
of the Student Verification Screen (310).
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA3FH - SA3MX **
** Number of bytes reserved: 14 **
** First start position: 362 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1357
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1356
SEGMENT 050 USER FILLER SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA3N0 USER_FILLER ****************************************************************** 99
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SA3N0 - SA4KX **
** Number of bytes available: 999 **
** First start position: 001 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1358
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1357
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4KY NS_TR_NUMBER FOCUS='NSLDS,Trans,Number' 2
RECORD COPY NAME='SA-NSLDS-TRANS-NUMBER'
The latest transaction number for which NSLDS updated information.
RANGES: 00-99
DEFAULT: 00
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA4KZ - SA4LI **
** Number of bytes reserved: 20 **
** First start position: 003 **
** **
******************************************************************
SA4LJ REPR_RSN_CD FOCUS='Reprocessd,Rsn,Cd' 2
RECORD COPY NAME='SA-REPROCESSD-RSN-CD'
Reprocessed Reason Code
SA4LK NS_DBRSLT_FL FOCUS='NSLDS DB,Rslts Fl' 1
RECORD COPY NAME='SA-NSLDS-DB-RSLTS-FL'
NSLDS Database Results Flag
VALUES: (BLANK)
1 Match was found and NSLDS data sent to CPS
2 SSN match, but first name or DOB did not match
3 No match found
4 Match was found, but no NSLDS data sent to CPS
SA4LL AGSUBOUT_PBL FOCUS='Ag Sub Out,Pr Bl' 6
RECORD COPY NAME='SA-AG-SUB-OUT-PR-BL'
Aggregate subsidized outstanding principal balance.
SA4LM AGUNSOUT_PBL FOCUS='Ag Unsub Out,Pr Bl' 6
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1359
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1358
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4LM AGUNSOUT_PBL (CONT) RECORD COPY NAME='SA-AG-UNSUB-OUT-PR-BL'
Aggregate unsubsidized outstanding principal balance.
SA4LN AGCONOUT_PBL FOCUS='Ag Con Out,Pr Bl' 6
RECORD COPY NAME='SA-AG-CON-OUT-PR-BL'
Aggregate consolidated outstanding principal balance.
SA4LO AGSUBPEND_DS FOCUS='Ag Sub,Pend Disb' 6
RECORD COPY NAME='SA-AG-SUB-PEND-DISB'
Aggregate Subsidized pending disbursement.
SA4LP AGUNSPEND_DS FOCUS='Ag Unsub,Pend Disb' 6
RECORD COPY NAME='SA-AG-UNSUB-PEND-DISB'
Aggregate Unsubsidized pending disbursement.
SA4LQ AGCONPEND_DS FOCUS='Ag Con,Pend Disb' 6
RECORD COPY NAME='SA-AG-CON-PEND-DISB'
Aggregate consolidated pending disbursement.
SA4LR AG_SUB_TOTAL FOCUS='Ag Sub,Total' 6
RECORD COPY NAME='SA-AG-SUB-TOTAL'
Aggregate Subsidized total.
SA4LS AG_UNS_TOTAL FOCUS='Ag Unsub,Total' 6
RECORD COPY NAME='SA-AG-UNSUB-TOTAL'
Aggregate Unsubsidized total.
SA4LT AG_CON_TOTAL FOCUS='Ag Cons,Total' 6
RECORD COPY NAME='SA-AG-CONS-TOTAL'
Aggregate Consolidated total.
SA4LU DFL_LN_FLG_1 FOCUS='Dfltd Ln,Flg 1' 1
RECORD COPY NAME='SA-DFLTD-LN-FLG-1'
Defaulted loan 1 additional loan flag.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1360
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1359
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4LU DFL_LN_FLG_1 (CONT)
VALUES: (BLANK)
Y Yes
SA4LV DFL_PG_CD_1 FOCUS='Dfltd Ln,Pgm Cd 1' 2
RECORD COPY NAME='SA-DFLTD-LN-PGM-CD-1'
Defaulted loan 1 program code.
VALUES: (BLANK)
CL Consolidated
DU National Defense Student Loan
D1 Direct Stafford
D2 Direct Stafford Unsubsidized
D4 Direct PLUS
D5 Direct Unsubsidized Consolidated
D6 Direct Subsidized Consolidated
D7 Direct PLUS Consolidated
EU Perkins Expanded Lending Option
FI Federal Insured Student Loan (FSL)
IC Income Contingent Loan (ICL)
NU National Direct Student Loan
PL PLUS
PU Perkins Loan
RF Refinanced
SF Stafford
SU Stafford Unsubsidized
SL Supplemental Loan (SLS)
SA4LW DFL_STCD_1 FOCUS='Dfltd Ln,Stat Cd 1' 2
RECORD COPY NAME='SA-DFLTD-LN-STAT-CD-1'
Defaulted loan 1 status code.
VALUES: (BLANK)
AE Permanently assigned to ED
BC Bankruptcy claimed; discharged (no prior default)
BK Bankruptcy claimed; active (no prior default)
CA Cancelled
DA Deferred
DB Defaulted, then bankrupt; active, Chapter 13
DC Defaulted; compromise
DD Defaulted, then died
DE Death
DI Disability
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1361
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1360
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4LW DFL_STCD_1 (CONT)
DK Defaulted, then bankrupt; discharged, Chapter 13
DL Defaulted; in litigation
DO Defaulted, then bankrupt; active, other
DP Defaulted, then paid in full
DS Defaulted, then disabled
DT Defaulted; collection terminated
DU Defaulted; unresolved
DW Defaulted; write-off/compromise
DX Defaulted, six consecutive payments
FB Forbearance
ID In school or grace period
OD Defaulted, then bankrupt; discharged, other
PC Paid in full through consolidation loan
PF Paid in full
RF Refinanced
RP In repayment
UI Uninsured/unreimbursed
SA4LX DFL_STDT_1 FOCUS='Dfltd Ln,Stat Dt 1' 8
RECORD COPY NAME='SA-DFLTD-LN-STAT-DT-1'
Defaulted loan 1 status date.
SA4LY DFL_INSTCD_1 FOCUS='Dfltd Ln,Inst Cd 1' 8
RECORD COPY NAME='SA-DFLTD-LN-INST-CD-1'
The OPE ID of the school originating the loan.
RANGES: 00000001-99999999
SA4LZ DFL_CRHLDR_1 FOCUS='Dfltd Ln,Curhldr 1' 6
RECORD COPY NAME='SA-DFLTD-LN-CURHLDR-1'
Defaulted Loan 1 current holder code. This is the FDSLP Direct
Loan Servicer code or the FFELP Servicer/Lender code.
SA4M0 DFL_LN_FLG_2 FOCUS='Dfltd Ln,Flg 2' 1
RECORD COPY NAME='SA-DFLTD-LN-FLG-2'
Defaulted loan 2 additional loan flag.
VALUES: (BLANK)
Y Yes
DATE RUN 04/08/03 Auburn University REPORT PAGE 1362
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1361
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4M1 DFL_PG_CD_2 FOCUS='Dfltd Ln,Pgm Cd 2' 2
RECORD COPY NAME='SA-DFLTD-LN-PGM-CD-2'
Defaulted loan 2 program code.
VALUES: (BLANK)
CL Consolidated
DU National Defense Student Loan
D1 Direct Stafford
D2 Direct Stafford Unsubsidized
D4 Direct PLUS
D5 Direct Unsubsidized Consolidated
D6 Direct Subsidized Consolidated
D7 Direct PLUS Consolidated
EU Perkins Expanded Lending Option
FI Federal Insured Student Loan (FSL)
IC Income Contingent Loan (ICL)
NU National Direct Student Loan
PL PLUS
PU Perkins Loan
RF Refinanced
SF Stafford
SU Stafford Unsubsidized
SL Supplemental Loan (SLS)
SA4M2 DFL_STCD_2 FOCUS='Dfltd Ln,Stat Cd 2' 2
RECORD COPY NAME='SA-DFLTD-LN-STAT-CD-2'
Defaulted loan 2 status code.
VALUES: (BLANK)
AE Permanently assigned to ED
BC Bankruptcy claimed; discharged (no prior default)
BK Bankruptcy claimed; active (no prior default)
CA Cancelled
DA Deferred
DB Defaulted, then bankrupt; active, Chapter 13
DC Defaulted; compromise
DD Defaulted, then died
DE Death
DI Disability
DK Defaulted, then bankrupt; discharged, Chapter 13
DL Defaulted; in litigation
DO Defaulted, then bankrupt; active, other
DP Defaulted, then paid in full
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1363
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1362
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4M2 DFL_STCD_2 (CONT)
DS Defaulted, then disabled
DT Defaulted; collection terminated
DU Defaulted; unresolved
DW Defaulted; write-off/compromise
DX Defaulted, six consecutive payments
FB Forbearance
ID In school or grace period
OD Defaulted, then bankrupt; discharged, other
PC Paid in full through consolidation loan
PF Paid in full
RF Refinanced
RP In repayment
UI Uninsured/unreimbursed
SA4M3 DFL_STDT_2 FOCUS='Dfltd Ln,Stat Dt 2' 8
RECORD COPY NAME='SA-DFLTD-LN-STAT-DT-2'
Defaulted loan 2 status date.
SA4M4 DFL_INSTCD_2 FOCUS='Dfltd Ln,Inst Cd 2' 8
RECORD COPY NAME='SA-DFLTD-LN-INST-CD-2'
The OPE ID of the school originating the loan.
RANGES: 00000001-99999999
SA4M5 DFL_CRHLDR_2 FOCUS='Dfltd Ln,Curhldr 2' 6
RECORD COPY NAME='SA-DFLTD-LN-CURHLDR-2'
Defaulted Loan 2 current holder code. This is the FDSLP Direct
Loan Servicer code or the FFELP Servicer/Lender code.
SA4M6 DFL_LN_FLG_3 FOCUS='Dfltd Ln,Flg 3' 1
RECORD COPY NAME='SA-DFLTD-LN-FLG-3'
Defaulted loan 3 additional loan flag.
VALUES: (BLANK)
Y Yes
SA4M7 DFL_PG_CD_3 FOCUS='Dfltd Ln,Pgm Cd 3' 2
RECORD COPY NAME='SA-DFLTD-LN-PGM-CD-3'
Defaulted loan 3 program code.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1364
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1363
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4M7 DFL_PG_CD_3 (CONT)
VALUES: (BLANK)
CL Consolidated
DU National Defense Student Loan
D1 Direct Stafford
D2 Direct Stafford Unsubsidized
D4 Direct PLUS
D5 Direct Unsubsidized Consolidated
D6 Direct Subsidized Consolidated
D7 Direct PLUS Consolidated
EU Perkins Expanded Lending Option
FI Federal Insured Student Loan (FSL)
IC Income Contingent Loan (ICL)
NU National Direct Student Loan
PL PLUS
PU Perkins Loan
RF Refinanced
SF Stafford
SU Stafford Unsubsidized
SL Supplemental Loan (SLS)
SA4M8 DFL_STCD_3 FOCUS='Dfltd Ln,Stat Cd 3' 2
RECORD COPY NAME='SA-DFLTD-LN-STAT-CD-3'
Defaulted loan 3 status code.
VALUES: (BLANK)
AE Permanently assigned to ED
BC Bankruptcy claimed; discharged (no prior default)
BK Bankruptcy claimed; active (no prior default)
CA Cancelled
DA Deferred
DB Defaulted, then bankrupt; active, Chapter 13
DC Defaulted; compromise
DD Defaulted, then died
DE Death
DI Disability
DK Defaulted, then bankrupt; discharged, Chapter 13
DL Defaulted; in litigation
DO Defaulted, then bankrupt; active, other
DP Defaulted, then paid in full
DS Defaulted, then disabled
DT Defaulted; collection terminated
DU Defaulted; unresolved
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1365
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1364
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4M8 DFL_STCD_3 (CONT)
DW Defaulted; write-off/compromise
DX Defaulted, six consecutive payments
FB Forbearance
ID In school or grace period
OD Defaulted, then bankrupt; discharged, other
PC Paid in full through consolidation loan
PF Paid in full
RF Refinanced
RP In repayment
UI Uninsured/unreimbursed
SA4M9 DFL_STDT_3 FOCUS='Dfltd Ln,Stat Dt 3' 8
RECORD COPY NAME='SA-DFLTD-LN-STAT-DT-3'
Defaulted loan 3 status date.
SA4MA DFL_INSTCD_3 FOCUS='Dfltd Ln,Inst Cd 3' 8
RECORD COPY NAME='SA-DFLTD-LN-INST-CD-3'
The OPE ID of the school originating the loan.
RANGES: 00000001-99999999
SA4MB DFL_CRHLDR_3 FOCUS='Dfltd Ln,Curhldr 3' 6
RECORD COPY NAME='SA-DFLTD-LN-CURHLDR-3'
Defaulted loan 3 current holder code. This is the FDSLP Direct
Loan Servicer code or the FFELP Servicer/Lender code.
SA4MC DFL_LN_FLG_4 FOCUS='Dfltd Ln,Flg 4' 1
RECORD COPY NAME='SA-DFLTD-LN-FLG-4'
Defaulted loan 4 additional loan flag.
VALUES: (BLANK)
Y Yes
SA4MD DFL_PG_CD_4 FOCUS='Dfltd Ln,Pgm Cd 4' 2
RECORD COPY NAME='SA-DFLTD-LN-PGM-CD-4'
Defaulted loan 4 program code.
VALUES: (BLANK)
CL Consolidated
DU National Defense Student Loan
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1366
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1365
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4MD DFL_PG_CD_4 (CONT)
D1 Direct Stafford
D2 Direct Stafford Unsubsidized
D4 Direct PLUS
D5 Direct Unsubsidized Consolidated
D6 Direct Subsidized Consolidated
D7 Direct PLUS Consolidated
EU Perkins Expanded Lending Option
FI Federal Insured Student Loan (FSL)
IC Income Contingent Loan (ICL)
NU National Direct Student Loan
PL PLUS
PU Perkins Loan
RF Refinanced
SF Stafford
SU Stafford Unsubsidized
SL Supplemental Loan (SLS)
SA4ME DFL_STCD_4 FOCUS='Dfltd Ln,Stat Cd 4' 2
RECORD COPY NAME='SA-DFLTD-LN-STAT-CD-4'
Defaulted loan 4 status code.
VALUES: (BLANK)
AE Permanently assigned to ED
BC Bankruptcy claimed; discharged (no prior default)
BK Bankruptcy claimed; active (no prior default)
CA Cancelled
DA Deferred
DB Defaulted, then bankrupt; active, Chapter 13
DC Defaulted; compromise
DD Defaulted, then died
DE Death
DI Disability
DK Defaulted, then bankrupt; discharged, Chapter 13
DL Defaulted; in litigation
DO Defaulted, then bankrupt; active, other
DP Defaulted, then paid in full
DS Defaulted, then disabled
DT Defaulted; collection terminated
DU Defaulted; unresolved
DW Defaulted; write-off/compromise
DX Defaulted, six consecutive payments
FB Forbearance
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1367
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1366
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4ME DFL_STCD_4 (CONT)
ID In school or grace period
OD Defaulted, then bankrupt; discharged, other
PC Paid in full through consolidation loan
PF Paid in full
RF Refinanced
RP In repayment
UI Uninsured/unreimbursed
SA4MF DFL_STDT_4 FOCUS='Dfltd Ln,Stat Dt 4' 8
RECORD COPY NAME='SA-DFLTD-LN-STAT-DT-4'
Defaulted loan 4 status date.
SA4MG DFL_INSTCD_4 FOCUS='Dfltd Ln,Inst Cd 4' 8
RECORD COPY NAME='SA-DFLTD-LN-INST-CD-4'
The OPE ID of the school originating the loan.
RANGES: 00000001-99999999
SA4MH DFL_CRHLDR_4 FOCUS='Dfltd Ln,Curhldr 4' 6
RECORD COPY NAME='SA-DFLTD-LN-CURHLDR-4'
Defaulted loan 4 current holder code. This is the FDSLP Direct
Loan Servicer code or the FFELP Servicer/Lender code.
SA4MI DFL_LN_FLG_5 FOCUS='Dfltd Ln,Flg 5' 1
RECORD COPY NAME='SA-DFLTD-LN-FLG-5'
Defaulted loan 5 additional loan flag.
VALUES: (BLANK)
Y Yes
SA4MJ DFL_PG_CD_5 FOCUS='Dfltd Ln,Pgm Cd 5' 2
RECORD COPY NAME='SA-DFLTD-LN-PGM-CD-5'
Defaulted loan 5 program code.
VALUES: (BLANK)
CL Consolidated
DU National Defense Student Loan
D1 Direct Stafford
D2 Direct Stafford Unsubsidized
D4 Direct PLUS
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1368
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1367
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4MJ DFL_PG_CD_5 (CONT)
D5 Direct Unsubsidized Consolidated
D6 Direct Subsidized Consolidated
D7 Direct PLUS Consolidated
EU Perkins Expanded Lending Option
FI Federal Insured Student Loan (FSL)
IC Income Contingent Loan (ICL)
NU National Direct Student Loan
PL PLUS
PU Perkins Loan
RF Refinanced
SF Stafford
SU Stafford Unsubsidized
SL Supplemental Loan (SLS)
SA4MK DFL_STCD_5 FOCUS='Dfltd Ln,Stat Cd 5' 2
RECORD COPY NAME='SA-DFLTD-LN-STAT-CD-5'
Defaulted loan 5 status code.
VALUES: (BLANK)
AE Permanently assigned to ED
BC Bankruptcy claimed; discharged (no prior default)
BK Bankruptcy claimed; active (no prior default)
CA Cancelled
DA Deferred
DB Defaulted, then bankrupt; active, Chapter 13
DC Defaulted; compromise
DD Defaulted, then died
DE Death
DI Disability
DK Defaulted, then bankrupt; discharged, Chapter 13
DL Defaulted; in litigation
DO Defaulted, then bankrupt; active, other
DP Defaulted, then paid in full
DS Defaulted, then disabled
DT Defaulted; collection terminated
DU Defaulted; unresolved
DW Defaulted; write-off/compromise
DX Defaulted, six consecutive payments
FB Forbearance
ID In school or grace period
OD Defaulted, then bankrupt; discharged, other
PC Paid in full through consolidation loan
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1369
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1368
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4MK DFL_STCD_5 (CONT)
PF Paid in full
RF Refinanced
RP In repayment
UI Uninsured/unreimbursed
SA4ML DFL_STDT_5 FOCUS='Dfltd Ln,Stat Dt 5' 8
RECORD COPY NAME='SA-DFLTD-LN-STAT-DT-5'
Defaulted loan 5 status date.
SA4MM DFL_INSTCD_5 FOCUS='Dfltd Ln,Inst Cd 5' 8
RECORD COPY NAME='SA-DFLTD-LN-INST-CD-5'
The OPE ID of the school originating the loan.
RANGES: 00000001-99999999
SA4MN DFL_CRHLDR_5 FOCUS='Dfltd Ln,Curhldr 5' 6
RECORD COPY NAME='SA-DFLTD-LN-CURHLDR-5'
Defaulted loan 5 current holder code. This is the FDSLP Direct
Loan Servicer code or the FFELP Servicer/Lender code.
SA4MO DFLTD_LN_FLG_6 FOCUS='Dfltd Ln,Flg 6' 1
RECORD COPY NAME='SA-DFLTD-LN-FLG-6'
Defaulted loan 6 additional loan flag.
VALUES: (BLANK)
Y Yes
SA4MP DFL_PG_CD_6 FOCUS='Dfltd Ln,Pgm Cd 6' 2
RECORD COPY NAME='SA-DFLTD-LN-PGM-CD-6'
Defaulted loan 6 program code.
VALUES: (BLANK)
CL Consolidated
DU National Defense Student Loan
D1 Direct Stafford
D2 Direct Stafford Unsubsidized
D4 Direct PLUS
D5 Direct Unsubsidized Consolidated
D6 Direct Subsidized Consolidated
D7 Direct PLUS Consolidated
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1370
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1369
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4MP DFL_PG_CD_6 (CONT)
EU Perkins Expanded Lending Option
FI Federal Insured Student Loan (FSL)
IC Income Contingent Loan (ICL)
NU National Direct Student Loan
PL PLUS
PU Perkins Loan
RF Refinanced
SF Stafford
SU Stafford Unsubsidized
SL Supplemental Loan (SLS)
SA4MQ DFL_STCD_6 FOCUS='Dfltd Ln,Stat Cd 6' 2
RECORD COPY NAME='SA-DFLTD-LN-STAT-CD-6'
Defaulted loan 6 status code.
VALUES: (BLANK)
AE Permanently assigned to ED
BC Bankruptcy claimed; discharged (no prior default)
BK Bankruptcy claimed; active (no prior default)
CA Cancelled
DA Deferred
DB Defaulted, then bankrupt; active, Chapter 13
DC Defaulted; compromise
DD Defaulted, then died
DE Death
DI Disability
DK Defaulted, then bankrupt; discharged, Chapter 13
DL Defaulted; in litigation
DO Defaulted, then bankrupt; active, other
DP Defaulted, then paid in full
DS Defaulted, then disabled
DT Defaulted; collection terminated
DU Defaulted; unresolved
DW Defaulted; write-off/compromise
DX Defaulted, six consecutive payments
FB Forbearance
ID In school or grace period
OD Defaulted, then bankrupt; discharged, other
PC Paid in full through consolidation loan
PF Paid in full
RF Refinanced
RP In repayment
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1371
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1370
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4MQ DFL_STCD_6 (CONT)
UI Uninsured/unreimbursed
SA4MR DFL_STDT_6 FOCUS='Dfltd Ln,Stat Dt 6' 8
RECORD COPY NAME='SA-DFLTD-LN-STAT-DT-6'
Defaulted loan 6 status date.
SA4MS DFL_INSTCD_6 FOCUS='Dfltd Ln,Inst Cd 6' 8
RECORD COPY NAME='SA-DFLTD-LN-INST-CD-6'
The OPE ID of the school originating the loan.
RANGES: 00000001-99999999
SA4MT DFL_CRHLDR_6 FOCUS='Dfltd Ln,Curhldr 6' 6
RECORD COPY NAME='SA-DFLTD-LN-CURHLDR-6'
Defaulted loan 6 current holder code. This is the FDSLP Direct
Loan Servicer code or the FFELP Servicer/Lender code.
SA4MU DFF_LN_FLG_1 FOCUS='Dffel Ln,Flg 1' 1
RECORD COPY NAME='SA-DFFEL-LN-FLG-1'
Direct/FFEL loan 1 addtional loans flag.
VALUES: (BLANK)
Y Yes
SA4MV DFF_PG_CD_1 FOCUS='Dffel Ln,Pgm Cd 1' 2
RECORD COPY NAME='SA-DFFEL-LN-PGM-CD-1'
Direct/FFEL loan 1 program code.
VALUES: (BLANK)
CL Consolidated
DU National Defense Student Loan
D1 Direct Stafford
D2 Direct Stafford Unsubsidized
D4 Direct PLUS
D5 Direct Unsubsidized Consolidated
D6 Direct Subsidized Consolidated
D7 Direct PLUS Consolidated
EU Perkins Expanded Lending Option
FI Federal Insured Student Loan (FSL)
IC Income Contingent Loan (ICL)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1372
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1371
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4MV DFF_PG_CD_1 (CONT)
NU National Direct Student Loan
PL PLUS
PU Perkins Loan
RF Refinanced
SF Stafford
SU Stafford Unsubsidized
SL Supplemental Loan (SLS)
SA4MW DFF_STCD_1 FOCUS='Dffel Ln,Stat Cd 1' 2
RECORD COPY NAME='SA-DFFEL-LN-STAT-CD-1'
Direct/FFEL loan 1 status code.
VALUES: (BLANK)
AE Permanently assigned to ED
BC Bankruptcy claimed; discharged (no prior default)
BK Bankruptcy claimed; active (no prior default)
CA Cancelled
DA Deferred
DB Defaulted, then bankrupt; active, Chapter 13
DC Defaulted; compromise
DD Defaulted, then died
DE Death
DI Disability
DK Defaulted, then bankrupt; discharged, Chapter 13
DL Defaulted; in litigation
DO Defaulted, then bankrupt; active, other
DP Defaulted, then paid in full
DS Defaulted, then disabled
DT Defaulted; collection terminated
DU Defaulted; unresolved
DW Defaulted; write-off/compromise
DX Defaulted, six consecutive payments
FB Forbearance
ID In school or grace period
OD Defaulted, then bankrupt; discharged, other
PC Paid in full through consolidation loan
PF Paid in full
RF Refinanced
RP In repayment
UI Uninsured/unreimbursed
SA4MX DFF_STDT_1 FOCUS='Dffel Ln,Stat Dt 1' 8
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1373
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1372
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4MX DFF_STDT_1 (CONT) RECORD COPY NAME='SA-DFFEL-LN-STAT-DT-1'
Direct/FFEL loan 1 status date.
SA4MY DFF_AMT_1 FOCUS='Dffel Ln,Amt 1' 5
RECORD COPY NAME='SA-DFFEL-LN-AMT-1'
Direct/FFEL loan 1 amount.
SA4MZ DFF_BGN_DT_1 FOCUS='Dffel Ln,Bgn Dt 1' 8
RECORD COPY NAME='SA-DFFEL-LN-BGN-DT-1'
Direct/FFEL loan 1 begin date.
SA4N0 DFF_END_DT_1 FOCUS='Dffel Ln,End Dt 1' 8
RECORD COPY NAME='SA-DFFEL-LN-END-DT-1'
Direct/FFEL loan 1 end date.
SA4N1 DFF_INSTCD_1 FOCUS='Dffel Ln,Inst Cd 1' 8
RECORD COPY NAME='SA-DFFEL-LN-INST-CD-1'
The OPE ID of the school originating the loan.
RANGES: 00000001-99999999
SA4N2 DFF_LN_FLG_2 FOCUS='Dffel Ln,Flg 2' 1
RECORD COPY NAME='SA-DFFEL-LN-FLG-2'
Direct/FFEL loan 2 additional loans flag.
VALUES: (BLANK)
Y Yes
SA4N3 DFF_PG_CD_2 FOCUS='Dffel Ln,Pgm Cd 2' 2
RECORD COPY NAME='SA-DFFEL-LN-PGM-CD-2'
Direct/FFEL loan 2 program code.
VALUES: (BLANK)
CL Consolidated
DU National Defense Student Loan
D1 Direct Stafford
D2 Direct Stafford Unsubsidized
D4 Direct PLUS
D5 Direct Unsubsidized Consolidated
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1374
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1373
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4N3 DFF_PG_CD_2 (CONT)
D6 Direct Subsidized Consolidated
D7 Direct PLUS Consolidated
EU Perkins Expanded Lending Option
FI Federal Insured Student Loan (FSL)
IC Income Contingent Loan (ICL)
NU National Direct Student Loan
PL PLUS
PU Perkins Loan
RF Refinanced
SF Stafford
SU Stafford Unsubsidized
SL Supplemental Loan (SLS)
SA4N4 DFF_STCD_2 FOCUS='Dffel Ln,Stat Cd 2' 2
RECORD COPY NAME='SA-DFFEL-LN-STAT-CD-2'
Direct/FFEL loan 2 status code.
VALUES: (BLANK)
AE Permanently assigned to ED
BC Bankruptcy claimed; discharged (no prior default)
BK Bankruptcy claimed; active (no prior default)
CA Cancelled
DA Deferred
DB Defaulted, then bankrupt; active, Chapter 13
DC Defaulted; compromise
DD Defaulted, then died
DE Death
DI Disability
DK Defaulted, then bankrupt; discharged, Chapter 13
DL Defaulted; in litigation
DO Defaulted, then bankrupt; active, other
DP Defaulted, then paid in full
DS Defaulted, then disabled
DT Defaulted; collection terminated
DU Defaulted; unresolved
DW Defaulted; write-off/compromise
DX Defaulted, six consecutive payments
FB Forbearance
ID In school or grace period
OD Defaulted, then bankrupt; discharged, other
PC Paid in full through consolidation loan
PF Paid in full
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1375
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1374
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4N4 DFF_STCD_2 (CONT)
RF Refinanced
RP In repayment
UI Uninsured/unreimbursed
SA4N5 DFF_STDT_2 FOCUS='Dffel Ln,Stat Dt 2' 8
RECORD COPY NAME='SA-DFFEL-LN-STAT-DT-2'
Direct/FFEL loan 2 status date.
SA4N6 DFF_AMT_2 FOCUS='Dffel Ln,Amt 2' 5
RECORD COPY NAME='SA-DFFEL-LN-AMT-2'
Direct/FFEL loan 2 amount.
SA4N7 DFF_BGN_DT_2 FOCUS='Dffel Ln,Bgn Dt 2' 8
RECORD COPY NAME='SA-DFFEL-LN-BGN-DT-2'
Direct/FFEL loan 2 begin date.
SA4N8 DFF_END_DT_2 FOCUS='Dffel Ln,End Dt 2' 8
RECORD COPY NAME='SA-DFFEL-LN-END-DT-2'
Direct/FFEL loan 2 end date.
SA4N9 DFF_INSTCD_2 FOCUS='Dffel Ln,Inst Cd 2' 8
RECORD COPY NAME='SA-DFFEL-LN-INST-CD-2'
The OPE ID of the school originating the loan.
RANGES: 00000001-99999999
SA4NA DFF_LN_FLG_3 FOCUS='Dffel Ln,Flg 3' 1
RECORD COPY NAME='SA-DFFEL-LN-FLG-3'
Direct/FFEL loan 3 additional loans flag.
VALUES: (BLANK)
Y Yes
SA4NB DFF_PG_CD_3 FOCUS='Dffel Ln,Pgm Cd 3' 2
RECORD COPY NAME='SA-DFFEL-LN-PGM-CD-3'
Direct/FFEL loan 3 program code.
VALUES: (BLANK)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1376
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1375
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4NB DFF_PG_CD_3 (CONT)
CL Consolidated
DU National Defense Student Loan
D1 Direct Stafford
D2 Direct Stafford Unsubsidized
D4 Direct PLUS
D5 Direct Unsubsidized Consolidated
D6 Direct Subsidized Consolidated
D7 Direct PLUS Consolidated
EU Perkins Expanded Lending Option
FI Federal Insured Student Loan (FSL)
IC Income Contingent Loan (ICL)
NU National Direct Student Loan
PL PLUS
PU Perkins Loan
RF Refinanced
SF Stafford
SU Stafford Unsubsidized
SL Supplemental Loan (SLS)
SA4NC DFF_STCD_3 FOCUS='Dffel Ln,Stat Cd 3' 2
RECORD COPY NAME='SA-DFFEL-LN-STAT-CD-3'
Direct/FFEL loan 3 status code.
VALUES: (BLANK)
AE Permanently assigned to ED
BC Bankruptcy claimed; discharged (no prior default)
BK Bankruptcy claimed; active (no prior default)
CA Cancelled
DA Deferred
DB Defaulted, then bankrupt; active, Chapter 13
DC Defaulted; compromise
DD Defaulted, then died
DE Death
DI Disability
DK Defaulted, then bankrupt; discharged, Chapter 13
DL Defaulted; in litigation
DO Defaulted, then bankrupt; active, other
DP Defaulted, then paid in full
DS Defaulted, then disabled
DT Defaulted; collection terminated
DU Defaulted; unresolved
DW Defaulted; write-off/compromise
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1377
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1376
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4NC DFF_STCD_3 (CONT)
DX Defaulted, six consecutive payments
FB Forbearance
ID In school or grace period
OD Defaulted, then bankrupt; discharged, other
PC Paid in full through consolidation loan
PF Paid in full
RF Refinanced
RP In repayment
UI Uninsured/unreimbursed
SA4ND DFF_STDT_3 FOCUS='Dffel Ln,Stat Dt 3' 8
RECORD COPY NAME='SA-DFFEL-LN-STAT-DT-3'
Direct/FFEL loan 3 status date.
SA4NE DFF_AMT_3 FOCUS='Dffel Ln,Amt 3' 5
RECORD COPY NAME='SA-DFFEL-LN-AMT-3'
Direct/FFEL loan 3 amount.
SA4NF DFF_BGN_DT_3 FOCUS='Dffel Ln,Bgn Dt 3' 8
RECORD COPY NAME='SA-DFFEL-LN-BGN-DT-3'
Direct/FFEL loan 3 begin date.
SA4NG DFF_END_DT_3 FOCUS='Dffel Ln,End Dt 3' 8
RECORD COPY NAME='SA-DFFEL-LN-END-DT-3'
Direct/FFEL loan 3 end date.
SA4NH DFF_INSTCD_3 FOCUS='Dffel Ln,Inst Cd 3' 8
RECORD COPY NAME='SA-DFFEL-LN-INST-CD-3'
The OPE ID of the school originating the loan.
RANGES: 00000001-99999999
SA4NI DFF_LN_FLG_4 FOCUS='Dffel Ln,Flg 4' 1
RECORD COPY NAME='SA-DFFEL-LN-FLG-4'
Direct/FFEL loan 4 additional loans flag.
VALUES: (BLANK)
Y Yes
DATE RUN 04/08/03 Auburn University REPORT PAGE 1378
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1377
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4NJ DFF_PG_CD_4 FOCUS='Dffel Ln,Pgm Cd 4' 2
RECORD COPY NAME='SA-DFFEL-LN-PGM-CD-4'
Direct/FFEL loan 4 program code.
VALUES: (BLANK)
CL Consolidated
DU National Defense Student Loan
D1 Direct Stafford
D2 Direct Stafford Unsubsidized
D4 Direct PLUS
D5 Direct Unsubsidized Consolidated
D6 Direct Subsidized Consolidated
D7 Direct PLUS Consolidated
EU Perkins Expanded Lending Option
FI Federal Insured Student Loan (FSL)
IC Income Contingent Loan (ICL)
NU National Direct Student Loan
PL PLUS
PU Perkins Loan
RF Refinanced
SF Stafford
SU Stafford Unsubsidized
SL Supplemental Loan (SLS)
SA4NK DFF_STCD_4 FOCUS='Dffel Ln,Stat Cd 4' 2
RECORD COPY NAME='SA-DFFEL-LN-STAT-CD-4'
Direct/FFEL loan 4 status code.
VALUES: (BLANK)
AE Permanently assigned to ED
BC Bankruptcy claimed; discharged (no prior default)
BK Bankruptcy claimed; active (no prior default)
CA Cancelled
DA Deferred
DB Defaulted, then bankrupt; active, Chapter 13
DC Defaulted; compromise
DD Defaulted, then died
DE Death
DI Disability
DK Defaulted, then bankrupt; discharged, Chapter 13
DL Defaulted; in litigation
DO Defaulted, then bankrupt; active, other
DP Defaulted, then paid in full
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1379
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1378
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4NK DFF_STCD_4 (CONT)
DS Defaulted, then disabled
DT Defaulted; collection terminated
DU Defaulted; unresolved
DW Defaulted; write-off/compromise
DX Defaulted, six consecutive payments
FB Forbearance
ID In school or grace period
OD Defaulted, then bankrupt; discharged, other
PC Paid in full through consolidation loan
PF Paid in full
RF Refinanced
RP In repayment
UI Uninsured/unreimbursed
SA4NL DFF_STDT_4 FOCUS='Dffel Ln,Stat Dt 4' 8
RECORD COPY NAME='SA-DFFEL-LN-STAT-DT-4'
Direct/FFEL loan 4 status date.
SA4NM DFF_AMT_4 FOCUS='Dffel Ln,Amt 4' 5
RECORD COPY NAME='SA-DFFEL-LN-AMT-4'
Direct/FFEL loan 4 amount.
SA4NN DFF_BGN_DT_4 FOCUS='Dffel Ln,Bgn Dt 4' 8
RECORD COPY NAME='SA-DFFEL-LN-BGN-DT-4'
Direct/FFEL loan 4 begin date.
SA4NO DFF_END_DT_4 FOCUS='Dffel Ln,End Dt 4' 8
RECORD COPY NAME='SA-DFFEL-LN-END-DT-4'
Direct/FFEL loan 4 end date.
SA4NP DFF_INSTCD_4 FOCUS='Dffel Ln,Inst Cd 4' 8
RECORD COPY NAME='SA-DFFEL-LN-INST-CD-4'
The OPE ID of the school originating the loan.
RANGES: 00000001-99999999
SA4NQ DFF_LN_FLG_5 FOCUS='Dffel Ln,Flg 5' 1
RECORD COPY NAME='SA-DFFEL-LN-FLG-5'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1380
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1379
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4NQ DFF_LN_FLG_5 (CONT)
Direct/FFEL loan 5 additional loans flag.
VALUES: (BLANK)
Y Yes
SA4NR DFF_PG_CD_5 FOCUS='Dffel Ln,Pgm Cd 5' 2
RECORD COPY NAME='SA-DFFEL-LN-PGM-CD-5'
Direct/FFEL loan 5 program code.
VALUES: (BLANK)
CL Consolidated
DU National Defense Student Loan
D1 Direct Stafford
D2 Direct Stafford Unsubsidized
D4 Direct PLUS
D5 Direct Unsubsidized Consolidated
D6 Direct Subsidized Consolidated
D7 Direct PLUS Consolidated
EU Perkins Expanded Lending Option
FI Federal Insured Student Loan (FSL)
IC Income Contingent Loan (ICL)
NU National Direct Student Loan
PL PLUS
PU Perkins Loan
RF Refinanced
SF Stafford
SU Stafford Unsubsidized
SL Supplemental Loan (SLS)
SA4NS DFF_STCD_5 FOCUS='Dffel Ln,Stat Cd 5' 2
RECORD COPY NAME='SA-DFFEL-LN-STAT-CD-5'
Direct/FFEL loan 5 status code.
VALUES: (BLANK)
AE Permanently assigned to ED
BC Bankruptcy claimed; discharged (no prior default)
BK Bankruptcy claimed; active (no prior default)
CA Cancelled
DA Deferred
DB Defaulted, then bankrupt; active, Chapter 13
DC Defaulted; compromise
DD Defaulted, then died
DE Death
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1381
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1380
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4NS DFF_STCD_5 (CONT)
DI Disability
DK Defaulted, then bankrupt; discharged, Chapter 13
DL Defaulted; in litigation
DO Defaulted, then bankrupt; active, other
DP Defaulted, then paid in full
DS Defaulted, then disabled
DT Defaulted; collection terminated
DU Defaulted; unresolved
DW Defaulted; write-off/compromise
DX Defaulted, six consecutive payments
FB Forbearance
ID In school or grace period
OD Defaulted, then bankrupt; discharged, other
PC Paid in full through consolidation loan
PF Paid in full
RF Refinanced
RP In repayment
UI Uninsured/unreimbursed
SA4NT DFF_STDT_5 FOCUS='Dffel Ln,Stat Dt 5' 8
RECORD COPY NAME='SA-DFFEL-LN-STAT-DT-5'
Direct/FFEL loan 5 status date.
SA4NU DFF_AMT_5 FOCUS='Dffel Ln,Amt 5' 5
RECORD COPY NAME='SA-DFFEL-LN-AMT-5'
Direct/FFEL loan 5 amount.
SA4NV DFF_BGN_DT_5 FOCUS='Dffel Ln,Bgn Dt 5' 8
RECORD COPY NAME='SA-DFFEL-LN-BGN-DT-5'
Direct/FFEL loan 5 begin date.
SA4NW DFF_END_DT_5 FOCUS='Dffel Ln,End Dt 5' 8
RECORD COPY NAME='SA-DFFEL-LN-END-DT-5'
Direct/FFEL loan 5 end date.
SA4NX DFF_INSTCD_5 FOCUS='Dffel Ln,Inst Cd 5' 8
RECORD COPY NAME='SA-DFFEL-LN-INST-CD-5'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1382
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1381
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4NX DFF_INSTCD_5 (CONT) The OPE ID of the school originating the loan.
RANGES: 00000001-99999999
SA4NY DFF_LN_FLG_6 FOCUS='Dffel Ln,Flg 6' 1
RECORD COPY NAME='SA-DFFEL-LN-FLG-6'
Direct/FFEL loan 6 additional loans flag.
VALUES: (BLANK)
Y Yes
SA4NZ DFF_PG_CD_6 FOCUS='Dffel Ln,Pgm Cd 6' 2
RECORD COPY NAME='SA-DFFEL-LN-PGM-CD-6'
Direct/FFEL loan 6 program code.
VALUES: (BLANK)
CL Consolidated
DU National Defense Student Loan
D1 Direct Stafford
D2 Direct Stafford Unsubsidized
D4 Direct PLUS
D5 Direct Unsubsidized Consolidated
D6 Direct Subsidized Consolidated
D7 Direct PLUS Consolidated
EU Perkins Expanded Lending Option
FI Federal Insured Student Loan (FSL)
IC Income Contingent Loan (ICL)
NU National Direct Student Loan
PL PLUS
PU Perkins Loan
RF Refinanced
SF Stafford
SU Stafford Unsubsidized
SL Supplemental Loan (SLS)
SA4O0 DFF_STCD_6 FOCUS='Dffel Ln,Stat Cd 6' 2
RECORD COPY NAME='SA-DFFEL-LN-STAT-CD-6'
Direct/FFEL loan 6 status code.
VALUES: (BLANK)
AE Permanently assigned to ED
BC Bankruptcy claimed; discharged (no prior default)
BK Bankruptcy claimed; active (no prior default)
CA Cancelled
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1383
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1382
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4O0 DFF_STCD_6 (CONT)
DA Deferred
DB Defaulted, then bankrupt; active, Chapter 13
DC Defaulted; compromise
DD Defaulted, then died
DE Death
DI Disability
DK Defaulted, then bankrupt; discharged, Chapter 13
DL Defaulted; in litigation
DO Defaulted, then bankrupt; active, other
DP Defaulted, then paid in full
DS Defaulted, then disabled
DT Defaulted; collection terminated
DU Defaulted; unresolved
DW Defaulted; write-off/compromise
DX Defaulted, six consecutive payments
FB Forbearance
ID In school or grace period
OD Defaulted, then bankrupt; discharged, other
PC Paid in full through consolidation loan
PF Paid in full
RF Refinanced
RP In repayment
UI Uninsured/unreimbursed
SA4O1 DFF_STDT_6 FOCUS='Dffel Ln,Stat Dt 6' 8
RECORD COPY NAME='SA-DFFEL-LN-STAT-DT-6'
Direct/FFEL loan 6 status date.
SA4O2 DFF_AMT_6 FOCUS='Dffel Ln,Amt 6' 5
RECORD COPY NAME='SA-DFFEL-LN-AMT-6'
Direct/FFEL loan 6 amount.
SA4O3 DFF_BGN_DT_6 FOCUS='Dffel Ln,Bgn Dt 6' 8
RECORD COPY NAME='SA-DFFEL-LN-BGN-DT-6'
Direct/FFEL loan 6 begin date.
SA4O4 DFF_END_DT_6 FOCUS='Dffel Ln,End Dt 6' 8
RECORD COPY NAME='SA-DFFEL-LN-END-DT-6'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1384
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1383
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4O4 DFF_END_DT_6 (CONT) Direct/FFEL loan 6 end date.
SA4O5 DFF_INSTCD_6 FOCUS='Dffel Ln,Inst Cd 6' 8
RECORD COPY NAME='SA-DFFEL-LN-INST-CD-6'
The OPE ID of the school originating the loan.
RANGES: 00000001-99999999
SA4O6 PRK_CUM_AMT FOCUS='Perkins,Cum Amt' 5
RECORD COPY NAME='SA-PERKINS-CUM-AMT'
Perkins cumulative amount.
SA4O7 PRK_CURYRAMT FOCUS='Perkins,Cur Yr Amt' 5
RECORD COPY NAME='SA-PERKINS-CUR-YR-AMT'
Perkins current year amount.
SA4O8 PRK_1ST_DS FOCUS='Perkins 1st,Disb' 1
RECORD COPY NAME='SA-PERKINS-1ST-DISB'
Perkins first disbursement prior to 10/1/92.
VALUES: Y Perkins first disbursement prior to 10/1/92
N No Perkins first disbursement prior to 10/1/92
SA4O9 PRK_EXP_FLG FOCUS='Perkins,Exp Ln Flg' 1
RECORD COPY NAME='SA-PERKINS-EXP-LN-FLG'
Perkins Expanded Loan flag.
VALUES: Y Perkins Expanded Loan
N No Perkins Expanded Loan
SA4OA PELL_OVR_FLG FOCUS='Pell Overpy,Flg' 1
RECORD COPY NAME='SA-PELL-OVERPY-FLG'
Pell Overpayment flag.
VALUES: Y Pell Overpayment
N No Pell Overpayment
S Satisfactory Repayment Arrangements
SA4OB SEOG_OVR_FLG FOCUS='Seog Overpy,Flg' 1
RECORD COPY NAME='SA-SEOG-OVERPY-FLG'
DATE RUN 04/08/03 Auburn University REPORT PAGE 1385
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1384
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4OB Valid values for 00 WHEN ELEMENT SA000 EQUALS 2000
VALUES: Y SEOG Overpayment
N No SEOG Overpayment
S Satisfactory Repayment Arrangements
SA4OC PRK_OVR_FLG FOCUS='Perkins,Overpy Flg' 1
RECORD COPY NAME='SA-PERKINS-OVERPY-FLG'
Perkins Overpayment flag.
VALUES: Y Perkins Overpayment
N No Perkins Overpayment
S Satisfactory Repayment Arrangements
SA4OD DATA_SOURCE FOCUS='Source,Of Data' 1
RECORD COPY NAME='SA-SOURCE-OF-DATA'
DEFAULT: M
VALUES: M Manual entry
O Loaded via the OAR Cycle
SA4OE LOAD_DT FOCUS='Load Dt' 8
RECORD COPY NAME='SA-LOAD-DT'
System-maintained. Date on which these data were last updated.
SA4OF DS_ACT_IND FOCUS='Disb,Act Ind' 1
RECORD COPY NAME='SA-DISB-ACT-IND'
SA4OG ACT_BRPT_FLG FOCUS='Active,Bankruptcy Fl' 1
RECORD COPY NAME='SA-ACTIVE-BANKRUPTCY-FLG'
Active Bankruptcy flag.
VALUES: (BLANK)
Y Active Bankruptcy
N No Active Bankruptcy
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1386
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1385
SEGMENT 060 NSLDS EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA4OG ACT_BRPT_FLG (CONT) ** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA4OH - SA4WZ **
** Number of bytes reserved: 380 **
** First start position: 411 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SA4X0 - SA4ZZ **
** Number of bytes available: 100 **
** First start position: 791 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1387
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1386
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA500 NS2_TRAN_NUM FOCUS='NSLDS,Trans,Number' 2
RECORD COPY NAME='SA-NS2-TRAN-NUM'
The latest transaction number for which NSLDS updated information.
RANGES: 00-99
DEFAULT: 00
SA501 NS2_SOURCE_OF_DATA FOCUS='NSLDS,Data,Source' 1
RECORD COPY NAME='SA-NS2-SOURCE-OF-DATA'
Identifies whether data was manually entered, loaded from NSLDS (ISIR),
or the NSLDS Mid-year Transfer Alert Report.
DEFAULT: M
VALUES: M Manual entry
O Loaded via the OAR Cycle
T NSLDS Mid-year Transfer Alert Report
SA502 NS2_LOAD_DT FOCUS='NSLDS,LOAD DT' 8
RECORD COPY NAME='SA-NS2-LOAD-DT'
System-maintained. Date on which these data were last updated.
SA503 NS2_DSB_ACT_IND FOCUS='Disb,Act Ind' 1
RECORD COPY NAME='SA-NS2-DSB-ACT-IND'
Disbursement Activity Indicator
SA50D NS2_SYS_IND FOCUS='NSLDS,SYS,IND' 1
RECORD COPY NAME='SA-NS2-SYS-IND'
ISIR System Generated Indicator
SA50D Valid values for 04 WHEN ELEMENT SA000 EQUALS 2004
VALUES: (BLANK) Not a system-generated transaction
A Applicant released from drug enforcement hold
D Duplicate request, hold status changed
I INS Secondary Confirmation
L Duplicate request and NSLDS match data has changed
N NSLDS post-screening transaction
Z Reprocessed transaction
SA50D Valid values for 03 WHEN ELEMENT SA000 EQUALS 2003
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1388
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1387
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA50D NS2_SYS_IND (CONT)
(BLANK) Not a system-generated transaction
A Applicant released from drug enforcement hold
D Duplicate request, hold status changed
I INS Secondary Confirmation
L Duplicate request and NSLDS match data has changed
N NSLDS post-screening transaction
P Prisoner post-screened transaction
Z Reprocessed transaction
SA50D Valid values for 02 WHEN ELEMENT SA000 EQUALS 2002
(BLANK) Not a system-generated transaction
A Applicant released from drug enforcement hold
D Duplicate request, hold status changed
H Application released from hold
I INS Secondary Confirmation
L Duplicate request and NSLDS match data has changed
N NSLDS post-screening transaction
P Prisoner post-screened transaction
Z Reprocessed transaction
SA50E NS2_REPRCSD_RSN_CD FOCUS='NSLDS,REPRCSD,RSN CD' 2
RECORD COPY NAME='SA-NS2-REPRCSD-RSN-CD'
ISIR System Generated Indicator
SA50E Valid values for 00 WHEN ELEMENT SA000 EQUALS 2000
VALUES: (BLANK) Not a system-generated transaction
A Applicant released from drug enforcement hold
D Duplicate request, hold status changed
H Application released from hold
L Duplicate request and NSLDS match data has changed
N NSLDS post-screening transaction
Z Reprocessed transaction
SA50E Valid values for 99 WHEN ELEMENT SA000 EQUALS 1999
(BLANK) Not a systems generated transaction
A Applicant released from Drug Enforcement hold
D Duplicate request, hold status changed
H Application released from hold
L Duplicate request and NSLDS match data has changed
N NSLDS postscreening transaction
S Duplicate SSN and no activity
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1389
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1388
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA50E NS2_REPRCSD_RSN_CD (CONT)
Z Reprocessed transaction
SA50E Valid values for 98 WHEN ELEMENT SA000 EQUALS 1998
(BLANK) Not a systems generated transaction
A Applicant released from Drug Enforcement hold
D Duplicate request, hold status changed
H Application released from hold
L Duplicate request and NSLDS match data has changed
N NSLDS postscreening transaction
S Duplicate SSN and no activity
Z Reprocessed transaction
SA50F NS2_DB_RESULTS_FL FOCUS='NSLDS DB,RESULTS FL' 1
RECORD COPY NAME='SA-NS2-DB-RESULTS-FL'
NSLDS Database Results Flag
VALUES: (BLANK) Record not sent, all NSLDS fields blank
1 Record matched, NSLDS data sent to CPS
2 SSN match, no name or DOB match, no data sent
3 SSN not found in NSLDS
4 Full match, no relevant data to send to CPS
5 Real-time transaction not sent to NSLDS
SA50G NS2_PELL_OVRPY_FL FOCUS='NSLDS PELL,Ovrpy,Fl' 1
RECORD COPY NAME='SA-NS2-PELL-OVRPY-FL'
Pell Overpayment flag.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
VALUES: Y Pell Overpayment
N No Pell Overpayment
S Satisfactory Repayment Arrangements
D Deferred
W Waived
SA50H NS2_PELL_OVRPY_CON FOCUS='NSLDS,PELL,Ovrpy,Contact' 8
RECORD COPY NAME='SA-NS2-PELL-OVRPY-CON'
Pell Overpayment Contact
CONTINUED
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DATA ELEMENT DEFINITIONS PAGE 1389
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA50H NS2_PELL_OVRPY_CON (CONT) Values: Numeric - Federal School Code
Blank - N/A
Y - More than one contact
SA50I NS2_SEOG_OVRPY_FL FOCUS='NSLDS,SEOG,Ovrpy FL' 1
RECORD COPY NAME='SA-NS2-SEOG-OVRPY-FL'
SEOG Overpayment flag.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
VALUES: Y SEOG Overpayment
N No SEOG Overpayment
S Satisfactory Repayment Arrangements
D Deferred
W Waived
SA50J NS2_SEOG_OVRPY_CON FOCUS='NSLDS,SEOG,Ovrpy,Contact' 8
RECORD COPY NAME='SA-NS2-SEOG-OVRPY-CON'
SEOG Overpayment Contact.
Values: Numeric - Federal School Code
Blank - N/A
Y - More than one contact
SA50K NS2_PRK_OVRPY_FL FOCUS='NSLDS,Perkins,Ovrpy Fl' 1
RECORD COPY NAME='SA-NS2-PRK-OVRPY-FL'
Perkins Overpayment flag.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
VALUES: Y Perkins Overpayment
N No Perkins Overpayment
S Satisfactory Repayment Arrangements
D Deferred
W Waived
SA50L NS2_PRK_OVRPY_CON FOCUS='NSLDS,Perkins,Ovrpy,Contact' 8
RECORD COPY NAME='SA-NS2-PRK-OVRPY-CON'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1391
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STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1390
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA50L NS2_PRK_OVRPY_CON (CONT) Perkins Overpayment Contact.
Values: Numeric - Federal School Code
Blank - N/A
Y - More than one contact
SA50M NS2_ACT_BNKRPTC_FL FOCUS='NSLDS,Active,Bankruptcy,Fl' 1
RECORD COPY NAME='SA-NS2-ACT-BNKRPTC-FL'
Active Bankruptcy flag.
VALUES: (BLANK) Record not sent to NSLDS
Y Active Bankruptcy
N No Active Bankruptcy
SA50N NS2_AGCOMBOUT_PBAL FOCUS='Ag Comb Out, Pr Bal' 6
RECORD COPY NAME='SA-NS2-AGCOMBOUT-PBAL'
For year 2002 and beyond, this value is the combined aggregate principal
balance.
For year 2001, this value is the aggregate combined
(subsidized & unsubsidized) outstanding principal balance.
SA50O NS2_AGCOMB_PNDDSB FOCUS='Ag Comb, Pend Disb' 6
RECORD COPY NAME='SA-NS2-AGCOMB-PNDDSB'
Aggregate combined (subsidized & unsubsidized) pending disbursement.
SA50X NS2_AGSBOUT_PBAL FOCUS='Ag Sub Out, Pr Bal' 6
RECORD COPY NAME='SA-NS2-AGSBOUT-PBAL'
For year 2002 and beyond, this value is the subsidized aggregate
principal balance.
For year 2001, this value is the aggregate subsidized outstanding
principal balance.
SA50Y NS2_AGUNSBOUT_PBAL FOCUS='Ag Unsub Out, Pr Bal' 6
RECORD COPY NAME='SA-NS2-AGUNSBOUT-PBAL'
For year 2002 and beyond, this value is the unsubsidized aggregate
principal balance.
For year 2001, this value is the aggregate unsubsidized outstanding
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1392
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1391
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA50Y NS2_AGUNSBOUT_PBAL (CONT) principal balance.
SA50Z NS2_AGCONOUT_PBAL FOCUS='Ag Con Out, Pr Bal' 6
RECORD COPY NAME='SA-NS2-AGCONOUT-PBAL'
For year 2002 and beyond, this value is the consolidated aggregate
principal balance.
For year 2001, this value is the aggregate consolidated outstanding
principal balance.
SA510 NS2_AGSB_PNDDSB FOCUS='Ag Sub, Pend Disb' 6
RECORD COPY NAME='SA-NS2-AGSB-PNDDSB'
Aggregate Subsidized pending disbursement.
SA511 NS2_AGUNSB_PNDDSB FOCUS='Ag Unsub, Pend Disb' 6
RECORD COPY NAME='SA-NS2-AGUNSB-PNDDSB'
Aggregate unsubsidized pending disbursement.
SA512 NS2_AGSB_TOT FOCUS='Ag Sub,Total' 6
RECORD COPY NAME='SA-NS2-AGSB-TOT'
Aggregate Subsidized total.
SA513 NS2_AGUNSB_TOT FOCUS='Ag Unsub,Total' 6
RECORD COPY NAME='SA-NS2-AGUNSB-TOT'
Aggregate unsubsidized total.
SA514 NS2_AGGCON_TOT FOCUS='Ag Cons,Total' 6
RECORD COPY NAME='SA-NS2-AGGCON-TOT'
Aggregate Consolidated total.
SA515 NS2_PRK_CUM_DSBAMT FOCUS='Perkins,Cum Disb Amt' 6
RECORD COPY NAME='SA-NS2-PRK-CUM-DSBAMT'
Perkins Cumulative Disbursement - Outstanding Balance Amount.
For years 2002 and greater: This field is the Perkins Principal
Balance.
For year 2001: This field is the NSLDS Perkins
Outstanding Balance Amount.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1393
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1392
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA516 NS2_PRK_CUR_DSBAMT FOCUS='Perkins,Cur,Disb Amt' 6
RECORD COPY NAME='SA-NS2-PRK-CUR-DSBAMT'
Perkins Current Disbursement Amount.
For years 2002 and greater: This field is the Perkins Current
Year Loan Amount.
For years 2001 and prior: This field is the Perkins Current
Disbursement Amount.
SA517 NS2_PRK_EXPLND_OPT FOCUS='Perkins,Expanded,Lending Opt' 1
RECORD COPY NAME='SA-NS2-PRK-EXPLND-OPT'
Perkins Expanded Lending Option
VALUES: (BLANK) No Perkins Expanded Lending option
Y Perkins Expanded Lending option
N No Perkins Expanded Lending option
SA518 NS2_PRK_1ST_DSB FOCUS='Perkins 2st,Disb' 1
RECORD COPY NAME='SA-NS2-PRK-1ST-DSB'
Perkins first disbursement prior to 10/1/92?
VALUES: Y Perkins first disbursement prior to 10/1/92
N No Perkins first disbursement prior to 10/1/92
SA519 NS2_ADTL_PELL_FL FOCUS='Addtl,Pell Fl' 1
RECORD COPY NAME='SA-NS2-ADTL-PELL-FL'
Additional Pell Flag
VALUES: (BLANK) Record not sent to NSLDS
Y Additional Pell
N No Additional Pell
SA51A NS2_ADTL_LNS_FL FOCUS='Addtl,Loans Fl' 1
RECORD COPY NAME='SA-NS2-ADTL-LNS-FL'
Additional Loans Flag
VALUES: (BLANK) Record not sent to NSLDS
Y Additional Loans
N No Additional Loans
SA51B NS2_AGCOMB_TOT FOCUS='Ag Comb,Total' 6
RECORD COPY NAME='SA-NS2-AGCOMB-TOT'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1394
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1393
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA51B NS2_AGCOMB_TOT (CONT) Aggregate combined (subsidized & unsubsidized) total.
SA51L NS2_PELL_SEQ_NUM_1 FOCUS='Pell Seq,Number 1' 2
RECORD COPY NAME='SA-NS2-PELL-SEQ-NUM-1'
Pell Sequence Number 1
VALUES: (BLANK)
01
02
03
SA51M NS2_PELL_INST_CD_1 FOCUS='Pell,Inst,Code 1' 8
RECORD COPY NAME='SA-NS2-PELL-INST-CD-1'
Pell School Code 1
RANGES: 00000001-99999999
SA51N NS2_PELL_TRN_NUM_1 FOCUS='Pell,Trans,Num 1' 2
RECORD COPY NAME='SA-NS2-PELL-TRN-NUM-1'
Pell Transaction Number 1
DEFAULT: 00
RANGES: 00-99
SA51O NS2_PELL_LUPD_DT_1 FOCUS='Pell,Last Upd,Date 1' 8
RECORD COPY NAME='SA-NS2-PELL-LUPD-DT-1'
Pell Last Update Date 1
SA51P NS2_PELL_SCH_AMT_1 FOCUS='Pell,Sched,Amt 1' 6
RECORD COPY NAME='SA-NS2-PELL-SCH-AMT-1'
Pell Scheduled Amount 1
SA51Q NS2_PELL_AMTPD_1 FOCUS='Pell,Amount,PD to Date 1' 6
RECORD COPY NAME='SA-NS2-PELL-AMTPD-1'
Pell Amount Paid to date 1
SA51R NS2_PELL_AMTPAY_1 FOCUS='Pell Remng,Amt to pay 1' 6
RECORD COPY NAME='SA-NS2-PELL-AMTPAY-1'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1395
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1394
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA51R NS2_PELL_AMTPAY_1 (CONT) Pell remaining amount to pay 1.
SA51S NS2_PELL_PCT_USD_1 FOCUS='Pell Pct Schd,Awd Used 1' 5
RECORD COPY NAME='SA-NS2-PELL-PCT-USD-1'
Pell percent scheduled award used 1.
SA51T NS2_PELL_VER_FLG_1 FOCUS='Pell Verification,Flag 1' 3
RECORD COPY NAME='SA-NS2-PELL-VER-FLG-1'
Pell verification flag 1.
SA51U NS2_PELL_EFC_1 FOCUS='Pell,EFC 1' 6
RECORD COPY NAME='SA-NS2-PELL-EFC-1'
Pell EFC 1.
SA51V NS2_PELL_AWD_AMT_1 FOCUS='Pell, Awd Amt 1' 6
RECORD COPY NAME="SA-NS2-PELL-AWD-AMT-1"
Pell Award Amount 1.
SA523 NS2_PELL_SEQ_NUM_2 FOCUS='Pell Seq,Number 2' 2
RECORD COPY NAME='SA-NS2-PELL-SEQ-NUM-2'
Pell Sequence Number 2
VALUES: (BLANK)
01
02
03
SA524 NS2_PELL_INST_CD_2 FOCUS='Pell,Inst,Code 2' 8
RECORD COPY NAME='SA-NS2-PELL-INST-CD-2'
Pell School Code 2
RANGES: 00000001-99999999
SA525 NS2_PELL_TRN_NUM_2 FOCUS='Pell,Trans,Num 2' 2
RECORD COPY NAME='SA-NS2-PELL-TRN-NUM-2'
Pell Transaction Number 2
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1396
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1395
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA525 NS2_PELL_TRN_NUM_2 (CONT)
DEFAULT: 00
RANGES: 00-99
SA526 NS2_PELL_LUPD_DT_2 FOCUS='Pell,Last Upd,Date 2' 8
RECORD COPY NAME='SA-NS2-PELL-LUPD-DT-2'
Pell Last Update Date 2
SA527 NS2_PELL_SCH_AMT_2 FOCUS='Pell,Sched,Amt 2' 6
RECORD COPY NAME='SA-NS2-PELL-SCH-AMT-2'
Pell Scheduled Amount 2
SA528 NS2_PELL_AMTPD_2 FOCUS='Pell,Amount,PD to Date 2' 6
RECORD COPY NAME='SA-NS2-PELL-AMTPD-2'
Pell Amount Paid to date 2
SA529 NS2_PELL_AMTPAY_2 FOCUS='Pell Remng,Amt to Pay 2' 6
RECORD COPY NAME='SA-NS2-PELL-AMTPAY-2'
Pell remaining amount to pay 2.
SA530 NS2_PELL_PCT_USD_2 FOCUS='Pell Pct Schd,Awd Used 2' 5
RECORD COPY NAME='SA-NS2-PELL-PCT-USD-2'
Pell percent scheduled award used.
SA531 NS2_PELL_VER_FLG_2 FOCUS='Pell Verification,Flag 2' 3
RECORD COPY NAME='SA-NS2-PELL-VER-FLG-2'
Pell verification flag 2.
SA532 NS2_PELL_EFC_2 FOCUS='Pell,EFC 2' 6
RECORD COPY NAME='SA-NS2-PELL-EFC-2'
Pell EFC 2.
SA533 NS2_PELL_AWD_AMT_2 FOCUS='Pell, Awd Amt 2' 6
RECORD COPY NAME="SA-NS2-PELL-AWD-AMT-2"
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1397
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1396
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA533 NS2_PELL_AWD_AMT_2 (CONT)
Pell Award Amount 2.
SA53A NS2_PELL_SEQ_NUM_3 FOCUS='Pell Seq,Number 3' 2
RECORD COPY NAME='SA-NS2-PELL-SEQ-NUM-3'
Pell Sequence Number 3
VALUES: (BLANK)
01
02
03
SA53B NS2_PELL_INST_CD_3 FOCUS='Pell,Inst,Code 3' 8
RECORD COPY NAME='SA-NS2-PELL-INST-CD-3'
Pell School Code 3
RANGES: 00000001-99999999
SA53C NS2_PELL_TRN_NUM_3 FOCUS='Pell,Trans,Num 3' 2
RECORD COPY NAME='SA-NS2-PELL-TRN-NUM-3'
Pell Transaction Number 3
DEFAULT: 00
RANGES: 00-99
SA53D NS2_PELL_LUPD_DT_3 FOCUS='Pell,Last Upd,Date 3' 8
RECORD COPY NAME='SA-NS2-PELL-LUPD-DT-3'
Pell Last Update Date 3
SA53E NS2_PELL_SCH_AMT_3 FOCUS='Pell,Sched,Amt 3' 6
RECORD COPY NAME='SA-NS2-PELL-SCH-AMT-3'
Pell Scheduled Amount 3
For award year 2000 and later, this value must be 0 or greater.
SA53F NS2_PELL_AMTPD_3 FOCUS='Pell,Amount,PD to Date 3' 6
RECORD COPY NAME='SA-NS2-PELL-AMTPD-3'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1398
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1397
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA53F NS2_PELL_AMTPD_3 (CONT)
Pell Amount Paid to Date 3
For award year 2000 and later, this value must be 0 or greater.
SA53G NS2_PELL_AMTPAY_3 FOCUS='Pell Remng,Amt to Pay 3' 6
RECORD COPY NAME='SA-NS2-PELL-AMTPAY-3'
Pell remaining amount to pay 3.
For award year 2000 and later, this value must be 0 or greater.
SA53H NS2_PELL_PCT_USD_3 FOCUS='Pell Pct Schd,Awd Used 3' 5
RECORD COPY NAME='SA-NS2-PELL-PCT-USD-3'
Pell percent scheduled amount used 3.
SA53I NS2_PELL_VER_FLG_3 FOCUS='Pell Verification,Flag 3' 3
RECORD COPY NAME='SA-NS2-PELL-VER-FLG-3'
Pell verification flag 3.
SA53J NS2_PELL_EFC_3 FOCUS='Pell,EFC 3' 6
RECORD COPY NAME='SA-NS2-PELL-EFC-3'
Pell EFC 3.
SA53K NS2_PELL_AWD_AMT_3 FOCUS='Pell, Awd Amt 3' 6
RECORD COPY NAME="SA-NS2-PELL-AWD-AMT-3"
Pell Award Amount 3.
SA53L NS2_LN_SEQ_NUM_1 FOCUS='Loan Seq,Num 1' 2
RECORD COPY NAME='SA-NS2-LN-SEQ-NUM-1'
NSLDS Loan Sequence Number 1
VALUES: (BLANK)
01
02
03
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1399
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1398
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA53L NS2_LN_SEQ_NUM_1 (CONT)
04
05
06
07
08
09
10
11
12
SA53M NS2_LN_TYPE_CD_1 FOCUS='Loan Type,Code 1' 1
RECORD COPY NAME='SA-NS2-LN-TYPE-CD-1'
NSLDS Loan Type Code 1
VALUES: (BLANK)
D Defaulted Loan
R Recent Loan
T Discharged
SA53N NS2_LN_PGMCD_1 FOCUS='Loan Pgm,Code 1' 2
RECORD COPY NAME='SA-NS2-LN-PGMCD-1'
NSLDS Loan Program Code 1
VALUES: (BLANK)
CL FFEL Consolidated
D1 Direct Stafford Subsidized
D2 Direct Stafford Unsubsidized
D4 Direct PLUS
D5 Direct Consolidated Unsubsidized
D6 Direct Consolidated Subsidized
D7 Direct PLUS Consolidated
DU National Defense Loan
EU Perkins Expanded Lending Option
FI Federal Insured Student Loan (FISL)
IC Income Contingent Loan (ICL)
NU National Direct Student Loan (NDSL)
PL FFEL PLUS
PU Federal Perkins Loan
RF FFEL Refinanced
SF FFEL Stafford Subsidized
SL Supplemental Loan (SLS)
SN FFEL Stafford Non-subsidized
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1400
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1399
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA53N NS2_LN_PGMCD_1 (CONT)
SU FFEL Stafford Unsubsidized
SA53O NS2_LN_NET_AMT_1 FOCUS='Loan Net,Amt 1' 6
RECORD COPY NAME='SA-NS2-LN-NET-AMT-1'
NSLDS Loan Net Amount 1
SA53P NS2_LN_CRST_CD_1 FOCUS='Loan Cur Stat,Code 1' 2
RECORD COPY NAME='SA-NS2-LN-CRST-CD-1'
NSLDS Loan Current Status Code 1
VALUES: (BLANK)
AE Permanently assigned to ED
AL Abandoned loan
BC Bankruptcy claimed; discharged (no prior default)
BK Bankruptcy claimed; active (no prior default)
CA Cancelled
CS Closed school discharge
DA Deferred
DB Defaulted, then bankrupt; active, Chapter 13
DC Defaulted; compromise
DD Defaulted, then died
DE Death
DF Defaulted, unresolved
DI Disability
DK Defaulted, then bankrupt; discharged, Chapter 13
DL Defaulted; in litigation
DN Defaulted, then paid in full through
consolidation
DO Defaulted, then bankrupt; active, other
DP Defaulted, then paid in full
DR Defaulted loan included in roll-up loan
DS Defaulted, then disabled
DT Defaulted; collection terminated
DU Defaulted; unresolved
DW Defaulted; write-off/compromise
DX Defaulted, six consecutive payments
DZ Defaulted, six consecutive payments, then
missed payment
FB Forbearance
FC False certification discharge
IA Loan originated
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1401
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1400
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA53P NS2_LN_CRST_CD_1 (CONT)
ID In school or grace period
IG In grace period
IM In military grace
IP In post-deferment grade (Perkins only)
OD Defaulted, then bankrupt; discharged, other
PC Paid in full through consolidation loan
PF Paid in full
PM Presumed paid in full
PN Non-defaulted, paid in full through
consolidation loan
RF Refinanced
RP In repayment
UA Temporarily uninsured - no default claim
requested
UB Temporarily uninsured - default claim denied
UC Permanently uninsured/unreinsured - no
default claim requested (for Perkins,
non-defaulted loan purchased by school)
UD Permanently uninsured/unreinsured - default
claim denied (for Perkins, defaulted loan
purchased by school
UI Uninsured/unreimbursed
XD Defaulted, satisfactory arrangements, and
six consecutive payments
SA53Q NS2_LN_CRST_DT_1 FOCUS='Loan Cur Stat,Date 1' 8
RECORD COPY NAME='SA-NS2-LN-CRST-DT-1'
NSLDS Loan Current Status Date 1
SA53R NS2_LN_OPBAL_1 FOCUS='Loan Outstanding, Princ. Bal. 1' 6
RECORD COPY NAME='SA-NS2-LN-OPBAL-1'
For year 2002 and beyond, this value is the NSLDS Loan Aggregate
Principal Balance. Occurrence 1 through 6.
For year 2001, this value is the NSLDS Loan Outstanding Principal
Balance. Occurrence 1 through 12.
SA53S NS2_LN_BEGIN_DT_1 FOCUS='Loan Begin,Date 1' 8
RECORD COPY NAME='SA-NS2-LN-BEGIN-DT-1'
NSLDS LOAN BEGIN DATE 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 1402
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1401
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA53T NS2_LN_END_DT_1 FOCUS='Loan End,Date 1' 8
RECORD COPY NAME='SA-NS2-LN-END-DT-1'
NSLDS LOAN END DATE 1
SA53U NS2_LN_GA_CD_1 FOCUS='Loan GA,Code 1' 3
RECORD COPY NAME='SA-NS2-LN-GA-CD-1'
NSLDS Loan GA Code 1
SA53V NS2_LN_INST_CD_1 FOCUS='Loan School,Code 1' 8
RECORD COPY NAME='SA-NS2-LN-INST-CD-1'
NSLDS Loan Institution Code 1
RANGES: 00000001-99999999
SA53W NS2_LN_GRADE_LVL_1 FOCUS='Loan Grade,Level 1' 3
RECORD COPY NAME='SA-NS2-LN-GRADE-LVL-1'
NSLDS Loan Grade Level 1
SA53X NS2_LN_UNSUB_1 FOCUS='Loan Extra Unsub,Flag 1' 1
RECORD COPY NAME='SA-NS2-LN-UNSUB-1'
NSLDS Loan Extra Unsubsidized Loan Flag
SA53Y NS2_LN_CAP_INT_1 FOCUS='Loan Cap,Int Flag 1' 1
RECORD COPY NAME='SA-NS2-LN-CAP-INT-1'
NSLDS Loan Capitalized Interest Flag
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA53Z - SA540 **
** Number of bytes reserved: 006 **
** First start position: 279 **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1403
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1402
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA53Y NS2_LN_CAP_INT_1 (CONT) ** **
******************************************************************
SA541 NS2_LN_SEQ_NUM_2 REFER TO SA53L FOR VALID VALUES. 2
FOCUS='Loan Seq,Num 2'
RECORD COPY NAME='SA-NS2-LN-SEQ-NUM-2'
NSLDS Loan Sequence Number 2
SA542 NS2_LN_TYPE_CD_2 REFER TO SA53M FOR VALID VALUES. 1
FOCUS='Loan Type,Code 2'
RECORD COPY NAME='SA-NS2-LN-TYPE-CD-2'
NSLDS Loan Type Code 2
SA543 NS2_LN_PGMCD_2 REFER TO SA53N FOR VALID VALUES. 2
FOCUS='Loan Pgm,Code 2'
RECORD COPY NAME='SA-NS2-LN-PGMCD-2'
NSLDS Loan Program Code 2
SA544 NS2_LN_NET_AMT_2 FOCUS='Loan Net,Amt 2' 6
RECORD COPY NAME='SA-NS2-LN-NET-AMT-2'
NSLDS Loan Net Amount 2
SA545 NS2_LN_CRST_CD_2 REFER TO SA53P FOR VALID VALUES. 2
FOCUS='Loan Cur Stat,Code 2'
RECORD COPY NAME='SA-NS2-LN-CRST-CD-2'
NSLDS Loan Current Status Code 2
SA546 NS2_LN_CRST_DT_2 FOCUS='Loan Cur Stat,Date 2' 8
RECORD COPY NAME='SA-NS2-LN-CRST-DT-2'
NSLDS Loan Current Status Date 2
SA547 NS2_LN_OPBAL_2 FOCUS='Loan Outstanding, Princ. Bal. 2' 6
RECORD COPY NAME='SA-NS2-LN-OPBAL-2'
For year 2002 and beyond, this value is the NSLDS Loan Aggregate
Principal Balance 1. Occurrence 1 through 6.
For year 2001, this value is the NSLDS Loan Outstanding Principal
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1404
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1403
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA547 NS2_LN_OPBAL_2 (CONT) Balance 1. Occurrence 1 through 12.
SA548 NS2_LN_BEGIN_DT_2 FOCUS='Loan Begin,Date 2' 8
RECORD COPY NAME='SA-NS2-LN-BEGIN-DT-2'
NSLDS Loan Begin Date 2
SA549 NS2_LN_END_DT_2 FOCUS='Loan End,Date 2' 8
RECORD COPY NAME='SA-NS2-LN-END-DT-2'
NSLDS Loan End Date 2
SA54A NS2_LN_GA_CD_2 FOCUS='Loan GA,Code 2' 3
RECORD COPY NAME='SA-NS2-LN-GA-CD-2'
NSLDS Loan GA Code 2
SA54B NS2_LN_INST_CD_2 FOCUS='Loan School,Code 2' 8
RECORD COPY NAME='SA-NS2-LN-INST-CD-2'
NSLDS Loan Institution Code 2
RANGES: 00000001-99999999
SA54C NS2_LN_GRADE_LVL_2 FOCUS='Loan Grade,Level 2' 3
RECORD COPY NAME='SA-NS2-LN-GRADE-LVL-2'
NSLDS Loan Grade Level 2
SA54D NS2_LN_UNSUB_2 FOCUS='Loan Extra Unsub,Flag 2' 1
RECORD COPY NAME='SA-NS2-LN-UNSUB-2'
NSLDS Loan Extra Unsubsidized Loan Flag
SA54E NS2_LN_CAP_INT_2 FOCUS='Loan Cap,Int Flag 2' 1
RECORD COPY NAME='SA-NS2-LN-CAP-INT-2'
NSLDS Loan Capitalized Interest Flag
******************************************************************
** **
** SCT FILLER **
** **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1405
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1404
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA54E NS2_LN_CAP_INT_2 (CONT) ** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA54F - SA54G **
** Number of bytes reserved: 006 **
** First start position: 331 **
** **
******************************************************************
SA54H NS2_LN_SEQ_NUM_3 REFER TO SA53L FOR VALID VALUES. 2
FOCUS='Loan Seq,Num 3'
RECORD COPY NAME='SA-NS2-LN-SEQ-NUM-3'
NSLDS Loan Sequence Number 3
SA54I NS2_LN_TYPE_CD_3 REFER TO SA53M FOR VALID VALUES. 1
FOCUS='Loan Type,Code 3'
RECORD COPY NAME='SA-NS2-LN-TYPE-CD-3'
NSLDS Loan Type Code 3
SA54J NS2_LN_PGMCD_3 REFER TO SA53N FOR VALID VALUES. 2
FOCUS='Loan Pgm,Code 3'
RECORD COPY NAME='SA-NS2-LN-PGMCD-3'
NSLDS Loan Program Code 3
SA54K NS2_LN_NET_AMT_3 FOCUS='Loan Net,Amt 3' 6
RECORD COPY NAME='SA-NS2-LN-NET-AMT-3'
NSLDS Loan Net Amount 3
SA54L NS2_LN_CRST_CD_3 REFER TO SA53P FOR VALID VALUES. 2
FOCUS='Loan Cur Stat,Code 3'
RECORD COPY NAME='SA-NS2-LN-CRST-CD-3'
NSLDS Loan Current Status Code 3
SA54M NS2_LN_CRST_DT_3 FOCUS='Loan Cur Stat,Date 3' 8
RECORD COPY NAME='SA-NS2-LN-CRST-DT-3'
NSLDS Loan Current Status Date 3
DATE RUN 04/08/03 Auburn University REPORT PAGE 1406
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1405
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA54N NS2_LN_OPBAL_3 FOCUS='Loan Outstanding, Princ. Bal. 3' 6
RECORD COPY NAME='SA-NS2-LN-OPBAL-3'
For year 2002 and beyond, this value is the NSLDS Loan Aggregate
Principal Balance 1. Occurrence 1 through 6.
For year 2001, this value is the NSLDS Loan Outstanding Principal
Balance 1. Occurrence 1 through 12.
SA54O NS2_LN_BEGIN_DT_3 FOCUS='Loan Begin,Date 3' 8
RECORD COPY NAME='SA-NS2-LN-BEGIN-DT-3'
NSLDS Loan Begin Date 3
SA54P NS2_LN_END_DT_3 FOCUS='Loan End,Date 3' 8
RECORD COPY NAME='SA-NS2-LN-END-DT-3'
NSLDS Loan End Date 3
SA54Q NS2_LN_GA_CD_3 FOCUS='Loan GA,Code 3' 3
RECORD COPY NAME='SA-NS2-LN-GA-CD-3'
NSLDS Loan GA Code 3
SA54R NS2_LN_INST_CD_3 FOCUS='Loan School,Code 3' 8
RECORD COPY NAME='SA-NS2-LN-INST-CD-3'
NSLDS Loan Institution Code 3
RANGES: 00000001-99999999
SA54S NS2_LN_GRADE_LVL_3 FOCUS='Loan Grade,Level 3' 3
RECORD COPY NAME='SA-NS2-LN-GRADE-LVL-3'
NSLDS Loan Grade Level 3
SA54T NS2_LN_UNSUB_3 FOCUS='Loan Extra Unsub,Flag 3' 1
RECORD COPY NAME='SA-NS2-LN-UNSUB-3'
NSLDS Loan Extra Unsubsidized Loan Flag
SA54U NS2_LN_CAP_INT_3 FOCUS='Loan Cap,Int Flag 3' 1
RECORD COPY NAME='SA-NS2-LN-CAP-INT-3'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1407
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1406
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA54U NS2_LN_CAP_INT_3 (CONT) NSLDS Loan Capitalized Interest Flag
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA54V - SA54W **
** Number of bytes reserved: 006 **
** First start position: 383 **
** **
******************************************************************
SA54X NS2_LN_SEQ_NUM_4 REFER TO SA53L FOR VALID VALUES. 2
FOCUS='Loan Seq,Num 4'
RECORD COPY NAME='SA-NS2-LN-SEQ-NUM-4'
NSLDS Loan Sequence Number 4
SA54Y NS2_LN_TYPE_CD_4 REFER TO SA53M FOR VALID VALUES. 1
FOCUS='Loan Type,Code 4'
RECORD COPY NAME='SA-NS2-LN-TYPE-CD-4'
NSLDS Loan Type Code 4
SA54Z NS2_LN_PGMCD_4 REFER TO SA53N FOR VALID VALUES. 2
FOCUS='Loan Pgm,Code 4'
RECORD COPY NAME='SA-NS2-LN-PGMCD-4'
NSLDS Loan Program Code 4
SA550 NS2_LN_NET_AMT_4 FOCUS='Loan Net,Amt 4' 6
RECORD COPY NAME='SA-NS2-LN-NET-AMT-4'
NSLDS Loan Net Amount 4
SA551 NS2_LN_CRST_CD_4 REFER TO SA53P FOR VALID VALUES. 2
FOCUS='Loan Cur Stat,Code 4'
RECORD COPY NAME='SA-NS2-LN-CRST-CD-4'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1408
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1407
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA551 NS2_LN_CRST_CD_4 (CONT) NSLDS Loan Current Status Code 4
SA552 NS2_LN_CRST_DT_4 FOCUS='Loan Cur Stat,Date 4' 8
RECORD COPY NAME='SA-NS2-LN-CRST-DT-4'
NSLDS Loan Current Status Date 4
SA553 NS2_LN_OPBAL_4 FOCUS='Loan Outstanding, Princ. Bal. 4' 6
RECORD COPY NAME='SA-NS2-LN-OPBAL-4'
For year 2002 and beyond, this value is the NSLDS Loan Aggregate
Principal Balance 1. Occurrence 1 through 6.
For year 2001, this value is the NSLDS Loan Outstanding Principal
Balance 1. Occurrence 1 through 12.
SA554 NS2_LN_BEGIN_DT_4 FOCUS='Loan Begin,Date 4' 8
RECORD COPY NAME='SA-NS2-LN-BEGIN-DT-4'
NSLDS Loan Begin Date 4
SA555 NS2_LN_END_DT_4 FOCUS='Loan End,Date 4' 8
RECORD COPY NAME='SA-NS2-LN-END-DT-4'
NSLDS Loan End Date 4
SA556 NS2_LN_GA_CD_4 FOCUS='Loan GA,Code 4' 3
RECORD COPY NAME='SA-NS2-LN-GA-CD-4'
NSLDS Loan GA Code 4
SA557 NS2_LN_INST_CD_4 FOCUS='Loan School,Code 4' 8
RECORD COPY NAME='SA-NS2-LN-INST-CD-4'
NSLDS Loan Institution Code 4
RANGES: 00000001-99999999
SA558 NS2_LN_GRADE_LVL_4 FOCUS='Loan Grade,Level 4' 3
RECORD COPY NAME='SA-NS2-LN-GRADE-LVL-4'
NSLDS Loan Grade Level 4
SA559 NS2_LN_UNSUB_4 FOCUS='Loan Extra Unsub,Flag 4' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1409
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1408
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA559 NS2_LN_UNSUB_4 (CONT) RECORD COPY NAME='SA-NS2-LN-UNSUB-4'
NSLDS Loan Extra Unsubsidized Loan Flag
SA55A NS2_LN_CAP_INT_4 FOCUS='Loan Cap,Int Flag 4' 1
RECORD COPY NAME='SA-NS2-LN-CAP-INT-4'
NSLDS Loan Capitalized Interest Flag
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA55B - SA55C **
** Number of bytes reserved: 006 **
** First start position: 435 **
** **
******************************************************************
SA55D NS2_LN_SEQ_NUM_5 REFER TO SA53L FOR VALID VALUES. 2
FOCUS='Loan Seq,Num 5'
RECORD COPY NAME='SA-NS2-LN-SEQ-NUM-5'
NSLDS Loan Sequence Number 5
SA55E NS2_LN_TYPE_CD_5 REFER TO SA53M FOR VALID VALUES. 1
FOCUS='Loan Type,Code 5'
RECORD COPY NAME='SA-NS2-LN-TYPE-CD-5'
NSLDS Loan Type Code 5
SA55F NS2_LN_PGMCD_5 REFER TO SA53N FOR VALID VALUES. 2
FOCUS='Loan Pgm,Code 5'
RECORD COPY NAME='SA-NS2-LN-PGMCD-5'
NSLDS Loan Program Code 5
SA55G NS2_LN_NET_AMT_5 FOCUS='Loan Net,Amt 5' 6
RECORD COPY NAME='SA-NS2-LN-NET-AMT-5'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1410
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1409
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA55G NS2_LN_NET_AMT_5 (CONT)
NSLDS Loan Net Amount 5
SA55H NS2_LN_CRST_CD_5 REFER TO SA53P FOR VALID VALUES. 2
FOCUS='Loan Cur Stat,Code 5'
RECORD COPY NAME='SA-NS2-LN-CRST-CD-5'
NSLDS Loan Current Status Code 5
SA55I NS2_LN_CRST_DT_5 FOCUS='Loan Cur Stat,Date 5' 8
RECORD COPY NAME='SA-NS2-LN-CRST-DT-5'
NSLDS Loan Current Status Date 5
SA55J NS2_LN_OPBAL_5 FOCUS='Loan Outstanding, Princ. Bal. 5' 6
RECORD COPY NAME='SA-NS2-LN-OPBAL-5'
For year 2002 and beyond, this value is the NSLDS Loan Aggregate
Principal Balance 1. Occurrence 1 through 6.
For year 2001, this value is the NSLDS Loan Outstanding Principal
Balance 1. Occurrence 1 through 12.
SA55K NS2_LN_BEGIN_DT_5 FOCUS='Loan Begin,Date 5' 8
RECORD COPY NAME='SA-NS2-LN-BEGIN-DT-5'
NSLDS Loan Begin Date 5
SA55L NS2_LN_END_DT_5 FOCUS='Loan End,Date 5' 8
RECORD COPY NAME='SA-NS2-LN-END-DT-5'
NSLDS Loan End Date 5
SA55M NS2_LN_GA_CD_5 FOCUS='Loan GA,Code 5' 3
RECORD COPY NAME='SA-NS2-LN-GA-CD-5'
NSLDS Loan GA Code 5
SA55N NS2_LN_INST_CD_5 FOCUS='Loan School,Code 5' 8
RECORD COPY NAME='SA-NS2-LN-INST-CD-5'
NSLDS Loan Institution Code 5
RANGES: 00000001-99999999
DATE RUN 04/08/03 Auburn University REPORT PAGE 1411
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1410
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA55O NS2_LN_GRADE_LVL_5 FOCUS='Loan Grade,Level 5' 3
RECORD COPY NAME='SA-NS2-LN-GRADE-LVL-5'
NSLDS Loan Grade Level 5
SA55P NS2_LN_UNSUB_5 FOCUS='Loan Extra Unsub,Flag 5' 1
RECORD COPY NAME='SA-NS2-LN-UNSUB-5'
NSLDS Loan Extra Unsubsidized Loan Flag
SA55Q NS2_LN_CAP_INT_5 FOCUS='Loan Cap,Int Flag 5' 1
RECORD COPY NAME='SA-NS2-LN-CAP-INT-5'
NSLDS Loan Capitalized Interest Flag
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA55R **
** Number of bytes reserved: 006 **
** First start position: 487 **
** **
******************************************************************
SA55S NS2_LN_SEQ_NUM_6 REFER TO SA53L FOR VALID VALUES. 2
FOCUS='Loan Seq,Num 6'
RECORD COPY NAME='SA-NS2-LN-SEQ-NUM-6'
NSLDS Loan Sequence Number 6
SA55T NS2_LN_TYPE_CD_6 REFER TO SA53M FOR VALID VALUES. 1
FOCUS='Loan Type,Code 6'
RECORD COPY NAME='SA-NS2-LN-TYPE-CD-6'
NSLDS Loan Type Code 6
SA55U NS2_LN_PGMCD_6 REFER TO SA53N FOR VALID VALUES. 2
DATE RUN 04/08/03 Auburn University REPORT PAGE 1412
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1411
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Loan Pgm,Code 6'
RECORD COPY NAME='SA-NS2-LN-PGMCD-6'
NSLDS Loan Program Code 6
SA55V NS2_LN_NET_AMT_6 FOCUS='Loan Net,Amt 6' 6
RECORD COPY NAME='SA-NS2-LN-NET-AMT-6'
NSLDS Loan Net Amount 6
SA55W NS2_LN_CRST_CD_6 REFER TO SA53P FOR VALID VALUES. 2
FOCUS='Loan Cur Stat,Code 6'
RECORD COPY NAME='SA-NS2-LN-CRST-CD-6'
NSLDS Loan Current Status Code 6
SA55X NS2_LN_CRST_DT_6 FOCUS='Loan Cur Stat,Date 6' 8
RECORD COPY NAME='SA-NS2-LN-CRST-DT-6'
NSLDS Loan Current Status Date 6
SA55Y NS2_LN_OPBAL_6 FOCUS='Loan Outstanding, Princ. Bal. 6' 6
RECORD COPY NAME='SA-NS2-LN-OPBAL-6'
For year 2002 and beyond, this value is the NSLDS Loan Aggregate
Principal Balance 1. Occurrence 1 through 6.
For year 2001, this value is the NSLDS Loan Outstanding Principal
Balance 1. Occurrence 1 through 12.
SA55Z NS2_LN_BEGIN_DT_6 FOCUS='Loan Begin,Date 6' 8
RECORD COPY NAME='SA-NS2-LN-BEGIN-DT-6'
NSLDS Loan Begin Date 6
SA560 NS2_LN_END_DT_6 FOCUS='Loan End,Date 6' 8
RECORD COPY NAME='SA-NS2-LN-END-DT-6'
NSLDS Loan End Date 6
SA561 NS2_LN_GA_CD_6 FOCUS='Loan GA,Code 6' 3
RECORD COPY NAME='SA-NS2-LN-GA-CD-6'
NSLDS Loan GA Code 6
DATE RUN 04/08/03 Auburn University REPORT PAGE 1413
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1412
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA562 NS2_LN_INST_CD_6 FOCUS='Loan School,Code 6' 8
RECORD COPY NAME='SA-NS2-LN-INST-CD-6'
NSLDS Loan Institution Code 6
RANGES: 00000001-99999999
SA563 NS2_LN_GRADE_LVL_6 FOCUS='Loan Grade,Level 6' 3
RECORD COPY NAME='SA-NS2-LN-GRADE-LVL-6'
NSLDS Loan Grade Level 6
SA564 NS2_LN_UNSUB_6 FOCUS='Loan Extra Unsub,Flag 6' 1
RECORD COPY NAME='SA-NS2-LN-UNSUB-6'
NSLDS Loan Extra Unsubsidized Loan Flag
SA565 NS2_LN_CAP_INT_6 FOCUS='Loan Cap,Int Flag 6' 1
RECORD COPY NAME='SA-NS2-LN-CAP-INT-6'
NSLDS Loan Capitalized Interest Flag
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA566 - SA567 **
** Number of bytes reserved: 006 **
** First start position: 539 **
** **
******************************************************************
SA568 NS2_LN_SEQ_NUM_7 REFER TO SA53L FOR VALID VALUES. 2
FOCUS='Loan Seq,Num 7'
RECORD COPY NAME='SA-NS2-LN-SEQ-NUM-7'
NSLDS Loan Sequence Number 7
SA569 NS2_LN_TYPE_CD_7 REFER TO SA53M FOR VALID VALUES. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 1414
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1413
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Loan Type,Code 7'
RECORD COPY NAME='SA-NS2-LN-TYPE-CD-7'
NSLDS Loan Type Code 7
SA56A NS2_LN_PGMCD_7 REFER TO SA53N FOR VALID VALUES. 2
FOCUS='Loan Pgm,Code 7'
RECORD COPY NAME='SA-NS2-LN-PGMCD-7'
NSLDS Loan Program Code 7
SA56B NS2_LN_NET_AMT_7 FOCUS='Loan Net,Amt 7' 6
RECORD COPY NAME='SA-NS2-LN-NET-AMT-7'
NSLDS Loan Net Amount 7
SA56C NS2_LN_CRST_CD_7 REFER TO SA53P FOR VALID VALUES. 2
FOCUS='Loan Cur Stat,Code 7'
RECORD COPY NAME='SA-NS2-LN-CRST-CD-7'
NSLDS Loan Current Status Code 7
SA56D NS2_LN_CRST_DT_7 FOCUS='Loan Cur Stat,Date 7' 8
RECORD COPY NAME='SA-NS2-LN-CRST-DT-7'
NSLDS Loan Current Status Date 7
SA56E NS2_LN_OPBAL_7 FOCUS='Loan Outstanding, Princ. Bal. 7' 6
RECORD COPY NAME='SA-NS2-LN-OPBAL-7'
For year 2002 and beyond, this value is the NSLDS Loan Aggregate
Principal Balance 1. Occurrence 1 through 6.
For year 2001, this value is the NSLDS Loan Outstanding Principal
Balance 1. Occurrence 1 through 12.
SA56F NS2_LN_BEGIN_DT_7 FOCUS='Loan Begin,Date 7' 8
RECORD COPY NAME='SA-NS2-LN-BEGIN-DT-7'
NSLDS Loan Begin Date 7
SA56G NS2_LN_END_DT_7 FOCUS='Loan End,Date 7' 8
RECORD COPY NAME='SA-NS2-LN-END-DT-7'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1415
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1414
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA56G NS2_LN_END_DT_7 (CONT) NSLDS Loan End Date 7
SA56H NS2_LN_GA_CD_7 FOCUS='Loan GA,Code 7' 3
RECORD COPY NAME='SA-NS2-LN-GA-CD-7'
NSLDS Loan GA Code 7
SA56I NS2_LN_INST_CD_7 FOCUS='Loan School,Code 7' 8
RECORD COPY NAME='SA-NS2-LN-INST-CD-7'
NSLDS Loan Institution Code 7
RANGES: 00000001-99999999
SA56J NS2_LN_GRADE_LVL_7 FOCUS='Loan Grade,Level 7' 3
RECORD COPY NAME='SA-NS2-LN-GRADE-LVL-7'
NSLDS Loan Grade Level 7
SA56K NS2_LN_UNSUB_7 FOCUS='Loan Extra Unsub,Flag 7' 1
RECORD COPY NAME='SA-NS2-LN-UNSUB-7'
NSLDS Loan Extra Unsubsidized Loan Flag
SA56L NS2_LN_CAP_INT_7 FOCUS='Loan Cap,Int Flag 7' 1
RECORD COPY NAME='SA-NS2-LN-CAP-INT-7'
NSLDS Loan Capitalized Interest Flag
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA56M - SA56N **
** Number of bytes reserved: 006 **
** First start position: 591 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1416
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1415
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA56O NS2_LN_SEQ_NUM_8 REFER TO SA53L FOR VALID VALUES. 2
FOCUS='Loan Seq,Num 8'
RECORD COPY NAME='SA-NS2-LN-SEQ-NUM-8'
NSLDS Loan Sequence Number 8
SA56P NS2_LN_TYPE_CD_8 REFER TO SA53M FOR VALID VALUES. 1
FOCUS='Loan Type,Code 8'
RECORD COPY NAME='SA-NS2-LN-TYPE-CD-8'
NSLDS Loan Type Code 8
SA56Q NS2_LN_PGMCD_8 REFER TO SA53N FOR VALID VALUES. 2
FOCUS='Loan Pgm,Code 8'
RECORD COPY NAME='SA-NS2-LN-PGMCD-8'
NSLDS Loan Program Code 8
SA56R NS2_LN_NET_AMT_8 FOCUS='Loan Net,Amt 8' 6
RECORD COPY NAME='SA-NS2-LN-NET-AMT-8'
NSLDS Loan Net Amount 8
SA56S NS2_LN_CRST_CD_8 REFER TO SA53P FOR VALID VALUES. 2
FOCUS='Loan Cur Stat,Code 8'
RECORD COPY NAME='SA-NS2-LN-CRST-CD-8'
NSLDS Loan Current Status Code 8
SA56T NS2_LN_CRST_DT_8 FOCUS='Loan Cur Stat,Date 8' 8
RECORD COPY NAME='SA-NS2-LN-CRST-DT-8'
NSLDS Loan Current Status Date 8
SA56U NS2_LN_OPBAL_8 FOCUS='Loan Outstanding, Princ. Bal. 8' 6
RECORD COPY NAME='SA-NS2-LN-OPBAL-8'
For year 2002 and beyond, this value is the NSLDS Loan Aggregate
Principal Balance 1. Occurrence 1 through 6.
For year 2001, this value is the NSLDS Loan Outstanding Principal
Balance 1. Occurrence 1 through 12.
SA56V NS2_LN_BEGIN_DT_8 FOCUS='Loan Begin,Date 8' 8
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1417
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1416
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA56V NS2_LN_BEGIN_DT_8 (CONT) RECORD COPY NAME='SA-NS2-LN-BEGIN-DT-8'
NSLDS Loan Begin Date 8
SA56W NS2_LN_END_DT_8 FOCUS='Loan End,Date 8' 8
RECORD COPY NAME='SA-NS2-LN-END-DT-8'
NSLDS Loan End Date 8
SA56X NS2_LN_GA_CD_8 FOCUS='Loan GA,Code 8' 3
RECORD COPY NAME='SA-NS2-LN-GA-CD-8'
NSLDS Loan GA Code 8
SA56Y NS2_LN_INST_CD_8 FOCUS='Loan School,Code 8' 8
RECORD COPY NAME='SA-NS2-LN-INST-CD-8'
NSLDS Loan Institution Code 8
RANGES: 00000001-99999999
SA56Z NS2_LN_GRADE_LVL_8 FOCUS='Loan Grade,Level 8' 3
RECORD COPY NAME='SA-NS2-LN-GRADE-LVL-8'
NSLDS Loan Grade Level 8
SA570 NS2_LN_UNSUB_8 FOCUS='Loan Extra Unsub,Flag 8' 1
RECORD COPY NAME='SA-NS2-LN-UNSUB-8'
NSLDS Loan Extra Unsubsidized Loan Flag
SA571 NS2_LN_CAP_INT_8 FOCUS='Loan Cap,Int Flag 8' 1
RECORD COPY NAME='SA-NS2-LN-CAP-INT-8'
NSLDS Loan Capitalized Interest Flag
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1418
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1417
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA571 NS2_LN_CAP_INT_8 (CONT) ** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA572 - SA573 **
** Number of bytes reserved: 006 **
** First start position: 643 **
** **
******************************************************************
SA574 NS2_LN_SEQ_NUM_9 REFER TO SA53L FOR VALID VALUES. 2
FOCUS='Loan Seq,Num 9'
RECORD COPY NAME='SA-NS2-LN-SEQ-NUM-9'
NSLDS Loan Sequence Number 9
SA575 NS2_LN_TYPE_CD_9 REFER TO SA53M FOR VALID VALUES. 1
FOCUS='Loan Type,Code 9'
RECORD COPY NAME='SA-NS2-LN-TYPE-CD-9'
NSLDS Loan Type Code 9
SA576 NS2_LN_PGMCD_9 REFER TO SA53N FOR VALID VALUES. 2
FOCUS='Loan Pgm,Code 9'
RECORD COPY NAME='SA-NS2-LN-PGMCD-9'
NSLDS Loan Program Code 9
SA577 NS2_LN_NET_AMT_9 FOCUS='Loan Net,Amt 9' 6
RECORD COPY NAME='SA-NS2-LN-NET-AMT-9'
NSLDS Loan Net Amount 9
SA578 NS2_LN_CRST_CD_9 REFER TO SA53P FOR VALID VALUES. 2
FOCUS='Loan Cur Stat,Code 9'
RECORD COPY NAME='SA-NS2-LN-CRST-CD-9'
NSLDS Loan Current Status Code 9
SA579 NS2_LN_CRST_DT_9 FOCUS='Loan Cur Stat,Date 9' 8
RECORD COPY NAME='SA-NS2-LN-CRST-DT-9'
NSLDS Loan Current Status Date 9
SA57A NS2_LN_OPBAL_9 FOCUS='Loan Outstanding, Princ. Bal. 9' 6
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1419
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1418
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA57A NS2_LN_OPBAL_9 (CONT) RECORD COPY NAME='SA-NS2-LN-OPBAL-9'
For year 2002 and beyond, this value is the NSLDS Loan Aggregate
Principal Balance 1. Occurrence 1 through 6.
For year 2001, this value is the NSLDS Loan Outstanding Principal
Balance 1. Occurrence 1 through 12.
SA57B NS2_LN_BEGIN_DT_9 FOCUS='Loan Begin,Date 9' 8
RECORD COPY NAME='SA-NS2-LN-BEGIN-DT-9'
NSLDS Loan Begin Date 9
SA57C NS2_LN_END_DT_9 FOCUS='Loan End,Date 9' 8
RECORD COPY NAME='SA-NS2-LN-END-DT-9'
NSLDS Loan End Date 9
SA57D NS2_LN_GA_CD_9 FOCUS='Loan GA,Code 9' 3
RECORD COPY NAME='SA-NS2-LN-GA-CD-9'
NSLDS Loan GA Code 9
SA57E NS2_LN_INST_CD_9 FOCUS='Loan School,Code 9' 8
RECORD COPY NAME='SA-NS2-LN-INST-CD-9'
NSLDS Loan Institution Code 9
RANGES: 00000001-99999999
SA57F NS2_LN_GRADE_LVL_9 FOCUS='Loan Grade,Level 9' 3
RECORD COPY NAME='SA-NS2-LN-GRADE-LVL-9'
NSLDS Loan Grade Level 9
SA57G NS2_LN_UNSUB_9 FOCUS='Loan Extra Unsub,Flag 9' 1
RECORD COPY NAME='SA-NS2-LN-UNSUB-9'
NSLDS Loan Extra Unsubsidized Loan Flag
SA57H NS2_LN_CAP_INT_9 FOCUS='Loan Cap,Int Flag 9' 1
RECORD COPY NAME='SA-NS2-LN-CAP-INT-9'
NSLDS Loan Capitalized Interest Flag
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1420
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1419
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA57H NS2_LN_CAP_INT_9 (CONT)
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA57I - SA57J **
** Number of bytes reserved: 006 **
** First start position: 695 **
** **
******************************************************************
SA57K NS2_LN_SEQ_NUM_10 REFER TO SA53L FOR VALID VALUES. 2
FOCUS='Loan Seq,Num 10'
RECORD COPY NAME='SA-NS2-LN-SEQ-NUM-10'
NSLDS Loan Sequence Number 10
SA57L NS2_LN_TYPE_CD_10 REFER TO SA53M FOR VALID VALUES. 1
FOCUS='Loan Type,Code 10'
RECORD COPY NAME='SA-NS2-LN-TYPE-CD-10'
NSLDS Loan Type Code 10
SA57M NS2_LN_PGMCD_10 REFER TO SA53N FOR VALID VALUES. 2
FOCUS='Loan Pgm,Code 10'
RECORD COPY NAME='SA-NS2-LN-PGMCD-10'
NSLDS Loan Program Code 10
SA57N NS2_LN_NET_AMT_10 FOCUS='Loan Net,Amt 10' 6
RECORD COPY NAME='SA-NS2-LN-NET-AMT-10'
NSLDS Loan Net Amount 10
SA57O NS2_LN_CRST_CD_10 REFER TO SA53P FOR VALID VALUES. 2
FOCUS='Loan Cur Stat,Code 10'
RECORD COPY NAME='SA-NS2-LN-CRST-CD-10'
NSLDS Loan Current Status Code 10
DATE RUN 04/08/03 Auburn University REPORT PAGE 1421
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1420
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA57P NS2_LN_CRST_DT_10 FOCUS='Loan Cur Stat,Date 10' 8
RECORD COPY NAME='SA-NS2-LN-CRST-DT-10'
NSLDS Loan Current Status Date 10
SA57Q NS2_LN_OPBAL_10 FOCUS='Loan Outstanding, Princ. Bal. 10' 6
RECORD COPY NAME='SA-NS2-LN-OPBAL-10'
For year 2002 and beyond, this value is the NSLDS Loan Aggregate
Principal Balance 1. Occurrence 1 through 6.
For year 2001, this value is the NSLDS Loan Outstanding Principal
Balance 1. Occurrence 1 through 12.
SA57R NS2_LN_BEGIN_DT_10 FOCUS='Loan Begin,Date 10' 8
RECORD COPY NAME='SA-NS2-LN-BEGIN-DT-10'
NSLDS Loan Begin Date 10
SA57S NS2_LN_END_DT_10 FOCUS='Loan End,Date 10' 8
RECORD COPY NAME='SA-NS2-LN-END-DT-10'
NSLDS Loan End Date 10
SA57T NS2_LN_GA_CD_10 FOCUS='Loan GA,Code 10' 3
RECORD COPY NAME='SA-NS2-LN-GA-CD-10'
NSLDS Loan GA Code 10
SA57U NS2_LN_INST_CD_10 FOCUS='Loan School,Code 10' 8
RECORD COPY NAME='SA-NS2-LN-INST-CD-10'
NSLDS Loan Institution Code 10
RANGES: 00000001-99999999
SA57V NS2_LN_GRADE_LVL_10 FOCUS='Loan Grade,Level 10' 3
RECORD COPY NAME='SA-NS2-LN-GRADE-LVL-10'
NSLDS Loan Grade Level 10
SA57W NS2_LN_UNSUB_10 FOCUS='Loan Extra Unsub,Flag 10' 1
RECORD COPY NAME='SA-NS2-LN-UNSUB-10'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1422
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1421
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA57W NS2_LN_UNSUB_10 (CONT) NSLDS Loan Extra Unsubsidized Loan Flag
SA57X NS2_LN_CAP_INT_10 FOCUS='Loan Cap,Int Flag 10' 1
RECORD COPY NAME='SA-NS2-LN-CAP-INT-10'
NSLDS Loan Capitalized Interest Flag
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA57Y - SA57Z **
** Number of bytes reserved: 006 **
** First start position: 747 **
** **
******************************************************************
SA580 NS2_LN_SEQ_NUM_11 REFER TO SA53L FOR VALID VALUES. 2
FOCUS='Loan Seq,Num 11'
RECORD COPY NAME='SA-NS2-LN-SEQ-NUM-11'
NSLDS Loan Sequence Number 11
SA581 NS2_LN_TYPE_CD_11 REFER TO SA53M FOR VALID VALUES. 1
FOCUS='Loan Type,Code 11'
RECORD COPY NAME='SA-NS2-LN-TYPE-CD-11'
NSLDS Loan Type Code 11
SA582 NS2_LN_PGMCD_11 REFER TO SA53N FOR VALID VALUES. 2
FOCUS='Loan Pgm,Code 11'
RECORD COPY NAME='SA-NS2-LN-PGMCD-11'
NSLDS Loan Program Code 11
SA583 NS2_LN_NET_AMT_11 FOCUS='Loan Net,Amt 11' 6
RECORD COPY NAME='SA-NS2-LN-NET-AMT-11'
NSLDS Loan Net Amount 11
DATE RUN 04/08/03 Auburn University REPORT PAGE 1423
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1422
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA584 NS2_LN_CRST_CD_11 REFER TO SA53P FOR VALID VALUES. 2
FOCUS='Loan Cur Stat,Code 11'
RECORD COPY NAME='SA-NS2-LN-CRST-CD-11'
NSLDS Loan Current Status Code 11
SA585 NS2_LN_CRST_DT_11 FOCUS='Loan Cur Stat,Date 11' 8
RECORD COPY NAME='SA-NS2-LN-CRST-DT-11'
NSLDS Loan Current Status Date 11
SA586 NS2_LN_OPBAL_11 FOCUS='Loan Outstanding, Princ. Bal. 11' 6
RECORD COPY NAME='SA-NS2-LN-OPBAL-11'
For year 2002 and beyond, this value is the NSLDS Loan Aggregate
Principal Balance 1. Occurrence 1 through 6.
For year 2001, this value is the NSLDS Loan Outstanding Principal
Balance 1. Occurrence 1 through 12.
SA587 NS2_LN_BEGIN_DT_11 FOCUS='Loan Begin,Date 11' 8
RECORD COPY NAME='SA-NS2-LN-BEGIN-DT-11'
NSLDS Loan Begin Date 11
SA588 NS2_LN_END_DT_11 FOCUS='Loan End,Date 11' 8
RECORD COPY NAME='SA-NS2-LN-END-DT-11'
NSLDS Loan End Date 11
SA589 NS2_LN_GA_CD_11 FOCUS='Loan GA,Code 11' 3
RECORD COPY NAME='SA-NS2-LN-GA-CD-11'
NSLDS Loan GA Code 11
SA58A NS2_LN_INST_CD_11 FOCUS='Loan School,Code 11' 8
RECORD COPY NAME='SA-NS2-LN-INST-CD-11'
NSLDS Loan Institution Code 11
RANGES: 00000001-99999999
SA58B NS2_LN_GRADE_LVL_11 FOCUS='Loan Grade,Level 11' 3
RECORD COPY NAME='SA-NS2-LN-GRADE-LVL-11'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1424
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1423
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA58B NS2_LN_GRADE_LVL_11 (CONT) NSLDS Loan Grade Level 11
SA58C NS2_LN_UNSUB_11 FOCUS='Loan Extra Unsub,Flag 11' 1
RECORD COPY NAME='SA-NS2-LN-UNSUB-11'
NSLDS Loan Extra Unsubsidized Loan Flag
SA58Y NS2_LN_CAP_INT_11 FOCUS='Loan Cap,Int Flag 11' 1
RECORD COPY NAME='SA-NS2-LN-CAP-INT-11'
NSLDS Loan Capitalized Interest Flag
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA58E - SA58F **
** Number of bytes reserved: 006 **
** First start position: 799 **
** **
******************************************************************
SA58G NS2_LN_SEQ_NUM_12 REFER TO SA53L FOR VALID VALUES. 2
FOCUS='Loan Seq,Num 12'
RECORD COPY NAME='SA-NS2-LN-SEQ-NUM-12'
NSLDS Loan Sequence Number 12
SA58H NS2_LN_TYPE_CD_12 REFER TO SA53M FOR VALID VALUES. 1
FOCUS='Loan Type,Code 12'
RECORD COPY NAME='SA-NS2-LN-TYPE-CD-12'
NSLDS Loan Type Code 12
SA58I NS2_LN_PGMCD_12 REFER TO SA53N FOR VALID VALUES. 2
FOCUS='Loan Pgm,Code 12'
RECORD COPY NAME='SA-NS2-LN-PGMCD-12'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1425
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1424
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA58I NS2_LN_PGMCD_12 (CONT) NSLDS Loan Program Code 12
SA58J NS2_LN_NET_AMT_12 FOCUS='Loan Net,Amt 12' 6
RECORD COPY NAME='SA-NS2-LN-NET-AMT-12'
NSLDS Loan Net Amount 12
SA58K NS2_LN_CRST_CD_12 REFER TO SA53P FOR VALID VALUES. 2
FOCUS='Loan Cur Stat,Code 12'
RECORD COPY NAME='SA-NS2-LN-CRST-CD-12'
NSLDS Loan Current Status Code 12
SA58L NS2_LN_CRST_DT_12 FOCUS='Loan Cur Stat,Date 12' 8
RECORD COPY NAME='SA-NS2-LN-CRST-DT-12'
NSLDS Loan Current Status Date 12
SA58M NS2_LN_OPBAL_12 FOCUS='Loan Outstanding, Princ. Bal. 12' 6
RECORD COPY NAME='SA-NS2-LN-OPBAL-12'
For year 2002 and beyond, this value is the NSLDS Loan Aggregate
Principal Balance 1. Occurrence 1 through 6.
For year 2001, this value is the NSLDS Loan Outstanding Principal
Balance 1. Occurrence 1 through 12.
SA58N NS2_LN_BEGIN_DT_12 FOCUS='Loan Begin,Date 12' 8
RECORD COPY NAME='SA-NS2-LN-BEGIN-DT-12'
NSLDS Loan Begin Date 12
SA58O NS2_LN_END_DT_12 FOCUS='Loan End,Date 12' 8
RECORD COPY NAME='SA-NS2-LN-END-DT-12'
NSLDS Loan End Date 12
SA58P NS2_LN_GA_CD_12 FOCUS='Loan GA,Code 12' 3
RECORD COPY NAME='SA-NS2-LN-GA-CD-12'
NSLDS Loan GA Code 12
SA58Q NS2_LN_INST_CD_12 FOCUS='Loan School,Code 12' 8
RECORD COPY NAME='SA-NS2-LN-INST-CD-12'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1426
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1425
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA58Q NS2_LN_INST_CD_12 (CONT)
NSLDS Loan Institution Code 12
RANGES: 00000001-99999999
SA58R NS2_LN_GRADE_LVL_12 FOCUS='Loan Grade,Level 12' 3
RECORD COPY NAME='SA-NS2-LN-GRADE-LVL-12'
NSLDS Loan Grade Level 12
SA58S NS2_LN_UNSUB_12 FOCUS='Loan Extra Unsub,Flag 12' 1
RECORD COPY NAME='SA-NS2-LN-UNSUB-12'
NSLDS Loan Extra Unsubsidized Loan Flag
SA58T NS2_LN_CAP_INT_12 FOCUS='Loan Cap,Int Flag 12' 1
RECORD COPY NAME='SA-NS2-LN-CAP-INT-12'
NSLDS Loan Capitalized Interest Flag
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA58U - SA58V **
** Number of bytes reserved: 06 **
** First start position: 851 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA59Q - SA59Z **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1427
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1426
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA58T NS2_LN_CAP_INT_12 (CONT) ** Number of bytes reserved: 024 **
** First start position: 857 **
** **
******************************************************************
SA600 NS2_DL_MPN_FL FOCUS='Direct Loan MPN Flag' 1
RECORD COPY NAME='SA-NS2-DL-MPN-FL'
A value indicating whether an MPN is on file.
VALUES: (BLANK) Record not sent to NSLDS
A Active
I Inactive
C Closed
N No MPN on file
U Unavailable
SA601 NS2_FFEL_MPN_FL FOCUS='FFEL MPN Flag' 1
RECORD COPY NAME='SA-NS2-FFEL-MPN-FL'
A value indicating whether an MPN is on file.
VALUES: (BLANK) Record not sent to NSLDS
A Active
I Inactive
C Closed
N No MPN on file
U Unavailable
SA602 NS2_FFEL_LEN_CD FOCUS='FFEL Lender Code' 6
RECORD COPY NAME='SA-NS2-FFEL-LEND-CD'
A value indicating the curent lender code.
VALUES: (BLANK)
Y
N/A
RANGES: 000000-999999
B00000-B99999
E00000-E99999
G00000-G99999
SA60A NS2_LN2_LDSB_AMT_1 FOCUS='Last Disb,Amt 1' 6
RECORD COPY NAME='SA-NS2-LN2-LDSB-AMT-1'
NSLDS Loan Amount of Last Disbursement 1.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1428
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1427
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA60B NS2_LN2_LDSB_DT_1 FOCUS='Last Disb,Date 1' 8
RECORD COPY NAME='SA-NS2-LN2-LDSB-DT-1'
NSLDS Loan Date of Last Disbursement 1.
SA60C NS2_LN2_LDSB_AMT_2 FOCUS='Last Disb,Amt 2' 6
RECORD COPY NAME='SA-NS2-LN2-LDSB-AMT-2'
NSLDS Loan Amount of Last Disbursement 2.
SA60D NS2_LN2_LDSB_DT_2 FOCUS='Last Disb,Date 2' 8
RECORD COPY NAME='SA-NS2-LN2-LDSB-DT-2'
NSLDS Loan Date of Last Disbursement 2.
SA60E NS2_LN2_LDSB_AMT_3 FOCUS='Last Disb,Amt 3' 6
RECORD COPY NAME='SA-NS2-LN2-LDSB-AMT-3'
NSLDS Loan Amount of Last Disbursement 3.
SA60F NS2_LN2_LDSB_DT_3 FOCUS='Last Disb,Date 3' 8
RECORD COPY NAME='SA-NS2-LN2-LDSB-DT-3'
NSLDS Loan Date of Last Disbursement 3.
SA60G NS2_LN2_LDSB_AMT_4 FOCUS='Last Disb,Amt 4' 6
RECORD COPY NAME='SA-NS2-LN2-LDSB-AMT-4'
NSLDS Loan Amount of Last Disbursement 4.
SA60H NS2_LN2_LDSB_DT_4 FOCUS='Last Disb,Date 4' 8
RECORD COPY NAME='SA-NS2-LN2-LDSB-DT-4'
NSLDS Loan Date of Last Disbursement 4.
SA60I NS2_LN2_LDSB_AMT_5 FOCUS='Last Disb,Amt 5' 6
RECORD COPY NAME='SA-NS2-LN2-LDSB-AMT-5'
NSLDS Loan Amount of Last Disbursement 5.
SA60J NS2_LN2_LDSB_DT_5 FOCUS='Last Disb,Date 5' 8
RECORD COPY NAME='SA-NS2-LN2-LDSB-DT-5'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1429
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1428
SEGMENT 070 NSLDS 2 EDE SEGMENT STUDENT AID FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SA60J NS2_LN2_LDSB_DT_5 (CONT) NSLDS Loan Date of Last Disbursement 5.
SA60K NS2_LN2_LDSB_AMT_6 FOCUS='Last Disb,Amt 6' 6
RECORD COPY NAME='SA-NS2-LN2-LDSB-AMT-6'
NSLDS Loan Amount of Last Disbursement 6.
SA60L NS2_LN2_LDSB_DT_6 FOCUS='Last Disb,Date 6' 8
RECORD COPY NAME='SA-NS2-LN2-LDSB-DT-6'
NSLDS Loan Date of Last Disbursement 6.
SA60M NS2_DL_PLUS_MPN_FL FOCUS='Direct Loan,Plus,MPN Flag' 1
RECORD COPY NAME='SA-NS2-DL-PLUS-MPN-FL'
A value indicating whether a Plus MPN is on file.
*Change Log: 01/27/03 RE SCT TOS CHANGES FOR SIIBMD22
*
VALUES: (BLANK) Record not sent to NSLDS
A Active
I Inactive
C Closed
N No MPN on file
U Unavailable
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SA60N - SA69Z **
** Number of bytes reserved: 056 **
** First start position: 944 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1430
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1429
SEGMENT 000 LOAN COMMON SEGMENT DIRECT LOAN COMMON FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SCAAF AWD_YR FOCUS='Award,Year' 4 C
RECORD COPY NAME='SC-AWD-YR'
The FAM Award Year. This is the last 2 digits of the second
calendar year associated with the academic year. For example:
the 1996-97 academic year is the 97 award year.
RANGES: 1995-2099
#SCAY0 AWD_YR_YY FOCUS='Award,Year' 2
RECORD COPY NAME='SC-AWD-YY'
The FAM Award year.
#SCAAR STU_ID FOCUS='Student,Number' 9
RECORD COPY NAME='SC-SID'
Student number. Generally, it is the student's social security
number.
RANGES: 000000001-999999999
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: SCAAU - SCAAZ **
** Number of bytes reserved: 10 **
** First start position: 14 **
** **
******************************************************************
SCBBA CHANGE_STATUS FOCUS='Change,Status' 1
RECORD COPY NAME='SC-CO-CHG-STAT'
Reserved for future use.
SCBBC PREV_STU_SID FOCUS='Prev,Student,Number' 9
RECORD COPY NAME='SC-CO-PREV-STU-SID'
Reserved for future use.
SCBBF STU_SID_CHG FOCUS='Stu ID,Change' 1
RECORD COPY NAME='SC-CO-STU-SID-CHG'
A value indicating whether the student's SID has changed since the
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1431
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1430
SEGMENT 000 LOAN COMMON SEGMENT DIRECT LOAN COMMON FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SCBBF STU_SID_CHG (CONT) student's record was last reported to the Loan Origination Center
(SBA800).
VALUES: (BLANK) No, this field has not changed.
Y Yes, this field has changed.
SCBBG STU_SID_CHG_DATE FOCUS='Stu ID,Change,Date' 8
RECORD COPY NAME='SC-CO-STU-SID-CHG-DATE'
The date the student's SID was last updated. This field is
system-maintained.
SCBBJ STU_NAME REFER TO AA003 FOR VALID VALUES. 32
FOCUS='Name'
RECORD COPY NAME='SC-CO-STU-NAME'
The student's name.
SCBCO STU_STREET FOCUS='Street' 32
RECORD COPY NAME='SC-CO-STU-STREET'
The house number, apartment number, box number, street or rural route,
entered in upper/lower case.
SCBCY STU_CITY FOCUS='City' 17
RECORD COPY NAME='SC-CO-STU-CITY'
City or post office name.
SCBDJ STU_STATE REFER TO AD255 FOR VALID VALUES. 2
FOCUS='State'
RECORD COPY NAME='SC-CO-STU-STATE'
State name.
SCBDT STU_ZIP FOCUS='Zip,Code' 9
RECORD COPY NAME='SC-CO-STU-ZIP'
Postal code.
SCBEE STU_PHONE FOCUS='Phone,Number' 10
RECORD COPY NAME='SC-CO-STU-PHONE'
The student's telephone number.
*Change Log: 10/14/02 RE sct tos siibmd09
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 1432
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1431
SEGMENT 000 LOAN COMMON SEGMENT DIRECT LOAN COMMON FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SCBEO STU_LIC_STATE REFER TO SA2HF FOR VALID VALUES. 2
FOCUS='License,State'
RECORD COPY NAME='SC-CO-STU-LIC-STATE'
The state where the student has his/her driver's license.
SCBEY STU_DRIV_LIC REFER TO SA2HE FOR VALID VALUES. 20
FOCUS='License,Number'
RECORD COPY NAME='SC-CO-STU-DRIV-LIC'
The driver's license identification number.
SCBFJ STU_BIRTH_DATE REFER TO AA010 FOR VALID VALUES. 8
FOCUS='Birth,Date'
RECORD COPY NAME='SC-CO-STU-BIRTH-DATE'
The student's date of birth.
SCBFP STU_BIRTH_CHG_DATE FOCUS='Birth,Change,Date' 8
RECORD COPY NAME='SC-CO-BIRTH-CHG-DATE'
The date the student's birth date was last updated. This field is
system-maintained.
SCBFT STU_CITIZENSHIP REFER TO SA2DK FOR VALID VALUES. 1
FOCUS='Citizenship'
RECORD COPY NAME='SC-CO-STU-CITIZENSHIP'
The student's citizenship status.
SCBGE STU_ALIEN_REG REFER TO SA2HD FOR VALID VALUES. 9
FOCUS='Alien,Reg'
RECORD COPY NAME='SC-CO-STU-ALIEN-REG'
The student's alien registration status.
SCBGY STU_GRAD_DATE REFER TO SA2E1 FOR VALID VALUES. 8
FOCUS='Graduation,Date'
RECORD COPY NAME='SC-CO-STU-GRAD-DATE'
The date the student expects to complete his or her degree/certificate.
This field is system-maintained. Format is mmddyyyy.
The LOC now calculates this date, so it is no longer calculated in FAM.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1433
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1432
SEGMENT 000 LOAN COMMON SEGMENT DIRECT LOAN COMMON FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SCBHJ STU_DEFAULT FOCUS='Stu,Default' 1
RECORD COPY NAME='SC-CO-STU-DEFAULT'
A value indicating that the student is in default on a Title IV
loan or owes a refund due to overpayment on a Title IV grant.
This field is system-maintained.
VALUES: B In default, owes refund
D In default
N Not in default, doesn't owe refund
R Owes a refund
SCBHO STU_DEFAULT_CHG REFER TO SCBBF FOR VALID VALUES. 1
FOCUS='Stu,Default,Chg'
RECORD COPY NAME='SC-CO-STU-DEFAULT-CHG'
A value indicating whether the student's default/repayment status has
changed since the student's record was last reported to the Loan
Origination Center (SBA800).
SCBIY STU_YEAR_IN_COL REFER TO SA2DG FOR VALID VALUES. 1
FOCUS='Year In,College'
RECORD COPY NAME='SC-CO-STU-YEAR-IN-COLL'
The student's year in college.
SCBJE STU_YR_IN_COL_CHG REFER TO SCBBF FOR VALID VALUES. 1
FOCUS='Yr In,Col,Chg'
RECORD COPY NAME='SC-CO-STU-YEAR-IN-COLL-CHG'
A value indicating whether the student's year in college has changed
since the student's record was last reported to the Loan Origination
Center (SBA800).
SCBJO PERM_ADDR_CHG_DT_S FOCUS='Perm Addr,Chg Dt,Stu' 8
RECORD COPY NAME='SC-CO-PERM-ADDR-CHG-DATE'
Date the student's address was last updated with the permanent
address from the Address File (ADFILE).
SCBJT DEP_STATUS FOCUS='Dependency,Status' 1
RECORD COPY NAME='SC-CO-DEP-STAT'
The student's dependency status. This field is system-maintained.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1434
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1433
SEGMENT 000 LOAN COMMON SEGMENT DIRECT LOAN COMMON FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SCBJT DEP_STATUS (CONT)
DEFAULT: (BLANK)
Valid values for all award years:
VALUES: (BLANK) Not determined
D Dependent
I Independent
SCBJU DEP_STAT_CHG REFER TO SCBBF FOR VALID VALUES. 1
FOCUS='Dep Stat,Chg'
RECORD COPY NAME='SC-CO-DEP-STAT-CHG'
A value indicating whether the student's dependency status has changed
since the student's record was last reported to the Loan Origination
Center (SBA800).
SCBJW PLUS_SEQ_NUM FOCUS='PLUS, Seq Num' 1
RECORD COPY NAME='SC-CO-PLUS-SEQ-NUM'
A value indicating the sequence number last assigned to this student
for this type of loan for this year. This field is system-maintained.
DEFAULT: 0
RANGES: 0-9
SCBJY SUB_SEQ_NUM REFER TO SCBJW FOR VALID VALUES. 1
FOCUS='Sub, Seq Num'
RECORD COPY NAME='SC-CO-SUB-SEQ-NUM'
The sequence number of a Direct Subsidized Stafford loan.
SCBKB USUB_SEQ_NUM REFER TO SCBJW FOR VALID VALUES. 1
FOCUS='Usub, Seq Num'
RECORD COPY NAME='SC-CO-USUB-SEQ-NUM'
The sequence number of a Direct Unsubsidized Stafford loan.
SCBKE Staff_TRANS_STAT FOCUS='Staff, Trans Stat' 1
RECORD COPY NAME='SC-CO-STAFF-TRANS-STAT'
The transmit status of a Direct Stafford (subsidized or unsubsidized
loan).
SCBKH CHG_TRANS_STAT FOCUS='Chg, Trans Stat' 1
RECORD COPY NAME='SC-CO-CHG-TRANS-STAT'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1435
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1434
SEGMENT 000 LOAN COMMON SEGMENT DIRECT LOAN COMMON FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SCBKH CHG_TRANS_STAT (CONT) The transmit status of the origination change record.
SCBKK PLUS_TRANS_STAT FOCUS='PLUS, Trans Stat' 1
RECORD COPY NAME='SC-CO-PLUS-TRANS-STAT'
The transmit status of a Direct PLUS loan.
SCBKL FORMER_HEAL FOCUS='Former,Heal' 1
RECORD COPY NAME='SC-CO-FORMER-HEAL'
System-maintained. The student's Former HEAL Flag value (SL016) that
was last transmitted to the Loan Origination Center. Each time the
Loan Origination and Change program (SBA800) is run, it compares this
most recently transmitted value with the current SLFILE value to
determine whether a change has occurred.
VALUES: (BLANK)
Y Yes, student formerly eligible for HEAL.
SCBKM ACAD_START_DATE FOCUS='Acad,Start,Date' 8
RECORD COPY NAME='SC-CO-ACAD-START-DATE'
A date indicating the academic year start date.
SCBKN ACAD_END_DATE FOCUS='Acad,End,Date' 8
RECORD COPY NAME='SC-CO-ACAD-END-DATE'
A date indicating the academic year end date.
SCBKO ENT_INTV_FLG FOCUS='Ent,Intv,Flg' 1
RECORD COPY NAME='SC-CO-ENT-INTV-FLG'
SCBKR ADDL_UNSUB_DEP_STU FOCUS='Addl,Unsub,Dep,Stu' 1
RECORD COPY NAME='SC-CO-ADDL-UNSUB-DEP-STU'
A value indicating whether a dependent student is eligible for
an additional unsubsidized loan amount.
DEFAULT: (BLANK)
VALUES: (BLANK)
Y Yes, dependent student is eligible for an
additional unsubsidized loan.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1436
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1435
SEGMENT 000 LOAN COMMON SEGMENT DIRECT LOAN COMMON FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SCBKS ADD_UNSUB_DEP_ST_CHG REFER TO SCBBF FOR VALID VALUES. 1
FOCUS='Addl,Unsub,Dep,St,Chg'
RECORD COPY NAME='SC-CO-ADDL-UNSUB-DEP-ST-CHG'
A value indicating whether a student's eligibility for an
additional unsubsidized loan amount has changed since the student's
record was last reported to the Loan Origination Center.
This field is maintained by the Direct Loan Origination Program
(SBA800).
#SCBKT ANN_MAX_ELIG_AMT FOCUS='Ann,Max,Elig,Amt' 9
RECORD COPY NAME='SC-CO-ANN-MAX-ELIG-AMT'
A value indicating a student's legal maximum amount of annual loan
eligibility based on dependency status, year in school, additional
eligibility status and Former HEAL Loan flag. This amount was
calculated the last time a direct loan was awarded.
SCBKU ACAD_START_DATE_CHG FOCUS='Acad,Start,Date,Chg' 1
RECORD COPY NAME='SC-CO-ACAD-START-DATE-CHG'
A value indicating whether the student's academic year start date
has changed.
VALUES: (BLANK) No change
R Changed after a previous change was in-transit to
the Loan Origination Center
S Change sent to Loan Origination Center
Y Changed and ready to send to the Loan Origination
Center
E Indicates that the Loan Origination Center has
rejected the change (updated by SBA800). This
field will continue to be included on a change
record each time SBA800 is run.
SCBKV ACAD_END_DATE_CHG REFER TO SCBKU FOR VALID VALUES. 1
FOCUS='Acad,End,Date,Chg'
RECORD COPY NAME='SC-CO-ACAD-END-DATE-CHG'
A value indicating whether the student's academic year end date
has changed.
SCBKW STU_EMAIL_ADDR FOCUS='Student,E-Mail,Addr' 50
RECORD COPY NAME='SC-CO-STU-EMAIL-ADDR'
A student's E-Mail address.
******************************************************************
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1437
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1436
SEGMENT 000 LOAN COMMON SEGMENT DIRECT LOAN COMMON FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SCBKW STU_EMAIL_ADDR (CONT) ** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: SCBKX - SCBZZ **
** Number of bytes reserved: 22 **
** First start position: 277 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs reserved: SCCAA - SCEZZ **
** Number of bytes reserved: 58 **
** First start position: 299 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1438
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1437
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATA ELEMENTS DESCRIPTION
SDAAA-SDAZZ Loan Root Segment
SDBAA-SDBZZ Loan Origination Segment
SDCAA-SDCZZ Loan Disbursement Segment
SDDAA-SDDZZ Promissory Note Segment
SDEAA-SDEZZ Parent Loan Segment
DATE RUN 04/08/03 Auburn University REPORT PAGE 1439
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1438
SEGMENT 010 LOAN ROOT DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SDAAF AWD_PER REFER TO AC13D FOR VALID VALUES. 5 C
FOCUS='SD,Awd Pd'
RECORD COPY NAME='SD-AWD-PD'
The FAM award period for which the Direct Loan was made.
#SDAY0 AWD_PERIOD FOCUS='SD,AWPD' 3
RECORD COPY NAME='SD-AWD-PERIOD'
The FAM award period.
#SDAAR STU_ID REFER TO SCAAR FOR VALID VALUES. 9
FOCUS='Student,Number'
RECORD COPY NAME='SD-SID'
#SDAAS SD_FUND FOCUS='SD,Fund Number' 5
RECORD COPY NAME='SD-FUND'
The five-digit fund code associated with this loan.
#SDAAT SEQ_NUM FOCUS='Sequence,Number' 1
RECORD COPY NAME='SD-LO-SEQ-NUM'
The system-generated sequence number associated with the loan record.
This field is part of the system-generated Loan Origination ID
under which the loan is reported to the Loan Origination Center.
RANGES: 1-9
#SDAAU RECTYPE FOCUS='Rectype' 3
The three-digit number that identifies the record type.
If the record type is 010, this record contains the Root Segment,
Loan Origination, Loan Disbursement, Promissory Note and Parent Loan
Segments. If the record type is 060, this record contains the
Root Segment and the Disbursement Detail Segment.
#SDACE LO_ORIG_CNTR FOCUS='Loan,Origination,Ctr' 3
RECORD COPY NAME='SD-LO-CTR'
Number of Loan Origination Segments.
RANGES: 000-001
#SDACJ LO_DISB_CNTR FOCUS='Loan,Disbursement,Ctr' 3
RECORD COPY NAME='SD-LD-CTR'
The number of Loan Disbursement Segments.
RANGES: 000-020
DATE RUN 04/08/03 Auburn University REPORT PAGE 1440
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1439
SEGMENT 010 LOAN ROOT DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SDACO PROM_CNTR FOCUS='Promissory,Note,Ctr' 3
RECORD COPY NAME='SD-PN-CTR'
The number of Promissory Note Segments.
RANGES: 000-001
#SDACP PAR_CNTR FOCUS='Parent,Loan,Ctr' 3
RECORD COPY NAME='SD-PL-CTR'
The number of Parent Loan Segments.
RANGES: 000-001
#SDACS DISD_CNTR FOCUS='Disb,Detail,Ctr' 3
RECORD COPY NAME='SD-DD-CTR'
The number of Disbursement Detail Segments
RANGES: 000-060
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: SDACS - SDAAZ **
** Number of bytes reserved: 06 **
** First start position: 34 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SDADA - SDADZ **
** Number of bytes available: 15 **
** First start position: 40 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1441
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1440
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBAH LOAN_ID FOCUS='Loan,Orig,ID' 23
RECORD COPY NAME='SD-LO-LOAN-ID'
The Loan Origination ID associated with this loan. This field is a
composite of the following fields:
SDBAI Original Student SSN
SDBAJ Loan Type
SDBAK Award Year
SDBAL Direct Loan School Code
SDBAM Loan Sequence Number
SDBAN Promissory Note Sequence Number
SDBAI ORIG_SID FOCUS='Orig Stu,Number' 9
RECORD COPY NAME='SD-LO-ORIG-SID'
The original student identification number for this loan as initially
reported to the Loan Origination Center (Program SBA800). This field is
used to construct the Loan Origination ID reported to the Loan
Origination Center.
SDBAJ LN_TYPE FOCUS='Loan,Type' 1
RECORD COPY NAME='SD-LO-LOAN-TYPE'
Type of loan. This field is used to construct the Loan Origination ID
reported to the Loan Origination Center.
DEFAULT: (BLANK)
VALUES: (BLANK)
P Direct PLUS Loan
S Direct Subsidized Loan
U Direct Unsubsidized Loan
SDBAK AWD_YR FOCUS='Award,Year' 4 C
RECORD COPY NAME='SD-LO-AW-YR'
The FAM Award Year associated with this loan.
RANGES: 1995-2099
SDBY0 AWD_YY FOCUS='Award,Year' 2
RECORD COPY NAME='SD-LO-AWD-YY'
The century associated with the FAM Award Year.
SDBAL LO_SCHOOL_CD FOCUS='LO,School,Code' 6
RECORD COPY NAME='SD-LO-SCHOOL-CD'
Direct Loan School Code. A six-digit number assigned by the
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1442
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1441
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBAL LO_SCHOOL_CD (CONT) Department of Education that uniquely identifies this institution.
The first position of this field is always G or E. This field is
used to construct the Loan ID reported to the Loan Origination Center.
SDBAM ID_SEQ_NUM FOCUS='ID Sequence,Number' 1
RECORD COPY NAME='SD-LO-ID-SEQ-NUM'
The sequence number associated with the loan record. This field is
used to construct the Loan Origination ID reported to the Loan
Origination Center.
RANGES: 1-9
SDBAN PN_SEQ_NUM FOCUS='PN Sequence,Number' 2
RECORD COPY NAME='SD-LO-PN-SEQ-NUM'
A value indicating the promissory note sequence number carried in the
Loan Origination ID reported to the Loan Origination Center.
DEFAULT: 01
VALUES: 01
SDBAT LOAN_PERIOD_CODE REFER TO AC163 FOR VALID VALUES. 1
FOCUS='Loan,Period,Code'
RECORD COPY NAME='SD-LO-LOAN-PERIOD-CODE'
The identifier for the loan period. When Loan Period is updated to a
valid table value, the Begin and End Dates associated with that year
and loan period are retrieved from the Loan Period Table.
Note that Loan Period M is NOT valid for Direct Loans.
SDBHT STU_SIGN_DATE FOCUS='Signed,Date' 8
RECORD COPY NAME='SD-LO-STU-SIGNED-DATE'
The date the student signed the promissory note associated with this
loan record. Format is mmddyyyy.
SDBHV LOAN_FEE_RATE_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Loan,Fee Rate,Change'
RECORD COPY NAME='SD-LO-FEE-RATE-CHG'
A value indicating whether the origination fee has changed since the
student's Origination record was last reported to the Loan Origination
Center.
SDBJT LOAN_AMT_REQ FOCUS='Loan,Amount,Req' 5
RECORD COPY NAME='SD-LO-LOAN-AMT-REQUEST'
System-maintained. The loan amount offered or accepted by the student.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1443
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1442
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBJT LOAN_AMT_REQ (CONT) This field is populated from the Offer or Accept Amount on the Award
record (SWFILE), and is used to populate both the Loan Amount Eligible
and the Loan Amount Requested fields on the Loan Origination record
sent to the Loan Origination Center. Format is $$$$$.
SDBJY LOAN_AMT_REQ_CHG FOCUS='Loan,Amt Req,Change' 1
RECORD COPY NAME='SD-LO-LOAN-AMT-REQUEST-CHG'
A value indicating whether the loan amount offered to the student has
changed since the student's record was last reported to the Loan
Origination Center (Program SBA800).
VALUES: (BLANK) No change
R Changed after a previous change was in-transit to
the Loan Origination Center
S Change sent to Loan Origination Center
Y Changed and ready to send to the Loan Origination
Center
E Indicates that the Loan Origination Center has
rejected the change (updated by SBA800). This
field will continue to be included on a change
record each time SBA800 is run.
SDBKE LOAN_AMT_ELIG FOCUS='Loan,Amount,Elig' 5
RECORD COPY NAME='SD-LO-LOAN-AMT-ELIG'
System-calculated. The total maximum amount of loan for which
the borrower is eligible. Format is $$$$$. This field is not
currently used to populate Loan Eligible Amount on the Loan
Origination record sent to the Loan Origination Center. Instead, see
element SDBJT, Loan Amount Requested.
SDBKJ LOAN_AMT_ELIG_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Loan,Amt Elig,Change'
RECORD COPY NAME='SD-LO-LOAN-AMT-ELIG-CHG'
A value indicating whether the maximum loan amount for which the
student is eligible has changed since the student's record was last
reported to the Loan Origination Center (Program SBA800).
SDBKO TRANS_SERV_DATE FOCUS='Trans,Serv,Date' 8
RECORD COPY NAME='SD-LO-TRANS-SERV-DATE'
Date the loan origination or change was last transmitted to the Loan
Origination Center. This field is system-maintained by Program SBA800.
SDBKT LN_PD_START_DATE FOCUS='Loan,Period,Start,Date' 8
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1444
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1443
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBKT LN_PD_START_DATE (CONT) RECORD COPY NAME='SD-LO-LN-PD-START-DATE'
System-maintained. The Loan Period Start date as defined on the
Loan Period Table. Format is mmddyyyy.
SDBKY LN_PD_START_DT_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Loan PD,Start Dt,Change'
RECORD COPY NAME='SD-LO-LN-PD-START-DATE-CHG'
System-maintained. Indicates whether the start date of this loan has
changed since the student's record was last reported to the Loan
Origination Center (Program SBA800).
SDBLE LN_PD_END_DATE FOCUS='Loan,Period,End,Date' 8
RECORD COPY NAME='SD-LO-LN-PD-END-DATE'
Loan period end date. System-maintained from the Loan Period Table.
Format is mmddyyyy.
SDBLJ LN_PD_END_DATE_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Loan Pd,End Dt,Change'
RECORD COPY NAME='SD-LO-LN-PD-END-DATE-CHG'
A value indicating whether the end date of this loan has changed
since the student's record was last reported to the Loan Origination
Center (Program SBA800).
SDBLO LOAN_BDGT FOCUS='Loan,Budget' 5
RECORD COPY NAME='SD-LO-LOAN-BDGT'
Total budget amount associated with this loan. This field is brought
over from the SAFILE Institutional Budget Segment based on Selected
Need. Format is $$$$$.
SDBLT LO_TFC FOCUS='TFC' 5
RECORD COPY NAME='SD-LO-TFC'
Total Family Contribution associated with this loan. This field is
brought over from the SAFILE Institutional Budget Segment based on
Selected Need. Format is $$$$$.
SDBLY VET_BEN FOCUS='Veteran,Benefits' 5
RECORD COPY NAME='SD-LO-VET-BEN'
Amount of veterans benefits received by the student to be counted as
financial aid. This field is brought over from the SAFILE
Institutional Budget Segment based on Selected Need. Format is $$$$$.
SDBME OTHER_AID FOCUS='Other,Aid' 5
RECORD COPY NAME='SD-LO-OTHER-AID'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1445
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1444
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBME OTHER_AID (CONT) Amount of other aid received by the student to be counted as financial
aid. This field is brought over from the SAFILE Budget Segment based
on Selected Need. Format is $$$$$.
SDBMI LOAN_OFFSET FOCUS='Loan,Offset' 5
RECORD COPY NAME='SD-LO-OFFSET'
Total of awards from the Award File that offset eligibility for this
loan type. Format is $$$$$.
SDBMY ORIG_STATUS FOCUS='Origination,Status' 1
RECORD COPY NAME='SD-LO-ORIGINATION-STAT'
The status of the loan origination record as acknowledged by the
Loan Origination Center. This field is maintained by the Direct Loan
Acknowledgment program (SBA810).
VALUES: (BLANK) Not yet originated
A Accepted origination (Stafford Only)
B Rejected origination
C Accepted origination, credit check accepted
(PLUS Only)
D Accepted origination, credit check denied
(PLUS Only)
E Credit overridden; Endorser OK (PLUS Only)
N Accepted origination; credit check denied,
after pending (PLUS Only)
X Accepted origination; Credit check pending
(PLUS Only)
SDBNE ORIG_DATE FOCUS='Origination,Date' 8
RECORD COPY NAME='SD-LO-ORIGINATION-DATE'
Date the Transmit Status (SDBQA) was set to S by SBA800, indicating
that the Loan Origination record was processed for transmission to
the Loan Origination Center.
SDBNJ ORIG_BATCH_NUM FOCUS='Origination,Batch Num' 23
RECORD COPY NAME='SD-LO-ORIG-BATCH-NUM'
The batch number of the batch that contained the loan Origination
record for transmission to the Loan Origination Center. This field
is system-generated.
For all award years, it is composed of:
- Batch Type (2 positions)
- Cycle Indicator (1 positions)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1446
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1445
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBNJ ORIG_BATCH_NUM (CONT) - Direct Loan School Code (6 positions; from Screen LIN)
- Batch Create Date (8 positions)
- Batch Create Time (6 positions)
SDBNK CHG_STATUS FOCUS='Change,Status' 1
RECORD COPY NAME='SD-LO-CHG-STAT'
A value indicating that changes have been made which need to be sent to
the Loan Origination Center.
VALUES: (BLANK) No changes are waiting to be sent.
Y There are changes waiting to be sent.
SDBNL ACK_DATE FOCUS='Acknowledge,Date' 8
RECORD COPY NAME='SD-LO-ACK-DATE'
Date the Origination Acknowledgment Status (SDBMY) was last updated
by the Direct Loan Acknowledgment program (SBA810); this is the date
on which an acknowledgement was last received from the Loan Origination
Center.
SDBNN LOAN_CANC_CODE FOCUS='Loan,Cancel,Code' 1
RECORD COPY NAME='SD-LO-LOAN-CANCEL-CODE'
A value indicating whether the loan is cancelled. This is
set to Y by the system if the associated award is cancelled
or rejected.
DEFAULT: (BLANK)
VALUES: (BLANK) No, the loan has not been cancelled.
Y Yes, the loan has been cancelled.
SDBNP LOAN_CANC_CODE_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Loan,Canc Code,Change'
RECORD COPY NAME='SD-LO-LOAN-CANCEL-CODE-CHG'
A value indicating whether the cancellation code for this loan has
changed since the student's record was last reported to the Loan
Origination Center (Program SBA800).
SDBNR LOAN_CANC_DATE FOCUS='Cancel,Date' 8
RECORD COPY NAME='SD-LO-LOAN-CANCEL-DATE'
Date the loan was cancelled. This field is system-maintained.
SDBNU CRED_OVERRIDE FOCUS='Credit,Override' 1
RECORD COPY NAME='SD-LO-CRED-OVERRIDE'
A value indicating the reason the credit decision has been overridden
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1447
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1446
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBNU CRED_OVERRIDE (CONT) by the Loan Origination Center. This field is system-maintained by
Program SBA810.
DEFAULT: (BLANK)
VALUES: (BLANK) Credit decision not overridden
C Credit overridden; new credit information provided
D Credit denied; endorser not okay
E Credit overridden; endorser okay
N Credit denied; after pending
SDBNW CRED_DECISION_DATE FOCUS='Credit,Decision,Date' 8
RECORD COPY NAME='SD-LO-CRED-DECISION-DATE'
Date the credit decision was overridden at the Loan Origination Center.
This field is system-maintained by Program SBA810.
SDBOB DELETE_FLAG FOCUS='Delete,Flag' 1
RECORD COPY NAME='SD-LO-DELETE-FLAG'
A value indicating whether to delete this Direct Loan record in the
next run of Program SBA890.
DEFAULT: (BLANK)
VALUES: (BLANK) No, do not delete the loan record.
Y Yes, delete the loan record.
SDBOE CHG_BATCH_NUM FOCUS='Change,Batch,Number' 23
RECORD COPY NAME='SD-LO-CHG-BATCH-NUM'
The batch number of the batch that contained the Origination Change
record most recently transmitted to the Loan Origination Center. This
field is system-generated. It is composed of:
- Batch Type (2 positions)
- Cycle Indicator (1 position)
- Direct Loan School Code (6 positions; from Screen SDI)
- Batch Create Date (8 positions)
- Batch Create Time (6 positions)
SDBOI FEE_RATE FOCUS='Fee,Rate' 5
RECORD COPY NAME='SD-LO-FEE-RATE'
Loan fee rate for this loan. This field is system-maintained from the
Direct Loan Rate Table (Screen SLR).
SDBON FIRST_TIME_BOR FOCUS='First,Time,Borr' 1
RECORD COPY NAME='SD-LO-FIRST-TIME-BOR'
Indicates whether the student is a first-time, first-year (FTFY)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1448
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1447
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBON FIRST_TIME_BOR (CONT) borrower. The system uses this field to determine whether to use
the Delay Date from the Loan Period Table as the Anticipated
Disbursement 1 Date, instead of using the Paycode Date from the
Paycode Table.
This field is system-calculated when the loan is awarded, based
on the student's year in school and whether any GSL, UFSL, UFSLA,
ALAS, FISL or SLS funds have been disbursed to this student previously.
DEFAULT: (BLANK)
VALUES: (BLANK) Unknown if student is a FTFY borrower.
N No, student is not a FTFY borrower.
Y Yes, student is a FTFY borrower.
Z The Student was originally determined to be a FTFY
borrower, but the decision was reversed. This
requires manually changing the 1st Amt.
disbursement date.
SDBOQ LO_MNTDT FOCUS='LO,Maint,Date' 8
RECORD COPY NAME='SD-LO-MNTDT'
System-maintained last activity date.
SDBOT SW_STAT FOCUS='SW,Stat' 1
RECORD COPY NAME='SD-LO-SW-STAT'
A value indicating the status of the award associated with this loan.
DEFAULT: (BLANK)
VALUES: (BLANK) No activity
A Award offered or accepted
C Award cancelled or rejected
SDBOV STU_DEFAULT_OVER FOCUS='Stu,Default Over' 1
RECORD COPY NAME='SD-LO-DEFAULT-OVER'
A value indicating whether the student's default/repayment status has
been overridden for this loan.
VALUES: (BLANK) Override not in effect.
Z Default/repayment status overridden.
SDBOY STU_DEFAULT_OVER_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Stu Default,Over Chg'
RECORD COPY NAME='SD-LO-DEFAULT-OVER-CHG'
A value indicating whether the student's default/repayment override flag
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1449
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1448
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBOY STU_DEFAULT_OVER_CHG(CONT) has changed since the student's record was last reported to the Loan
Origination Center (Program SBA800).
SDBPC ANTIC_GROSS_TOT FOCUS='Antic Gross Tot' 5
RECORD COPY NAME='SD-LO-ANTIC-GROSS-TOT'
The anticipated total gross amount of the loan.
This field is system-maintained during the awarding process.
SDBPG ANTIC_FEE_TOT FOCUS='Antic,Fee Tot' 5
RECORD COPY NAME='SD-LO-ANTIC-FEE-TOT'
The anticipated total fee amount for the loan. This
field is system-calculated.
SDBPJ ANTIC_NET_TOT FOCUS='Antic,Net Tot' 5
RECORD COPY NAME='SD-LO-ANTIC-NET-TOT'
The anticipated total net amount of the loan. This
field is system-calculated.
SDBPM ACT_GROSS_TOT FOCUS='Act,Gross Tot' 5
RECORD COPY NAME='SD-LO-ACT-GROSS-TOT'
The total gross amount of all actual disbursements made to date.
This field is system-maintained.
SDBPP ACT_FEE_TOT FOCUS='Act,Fee Tot' 5
RECORD COPY NAME='SD-LO-ACT-FEE-TOT'
The total fee amount for all actual disbursements made to date. This
field is system-calculated.
SDBPS ACT_NET_TOT FOCUS='Act,Net Tot' 5
RECORD COPY NAME='SD-LO-ACT-NET-TOT'
The total net amount of all disbursements made to date. This
field is system-calculated.
SDBPV ADJ_NET_TOT FOCUS='Adj,Net Tot' 5
RECORD COPY NAME='SD-LO-ADJ-NET-TOT'
The sum of the most recent adjustments to the total net amounts
of all disbursements made to date. This field is system-maintained.
SDBPX PENDING_DT FOCUS='Pending,Date' 8
RECORD COPY NAME='SD-LO-PENDING-DATE'
Date Trans Status was set to (P)ending. This field is
system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1450
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1449
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBPZ ACCEPT_REQ_DT FOCUS='Accept,Req,Date' 8
RECORD COPY NAME='SD-LO-ACCEPT-REQ-DATE'
This is reserved for future use.
SDBQA TRANS_STAT FOCUS='Trans,Stat' 1
RECORD COPY NAME='SD-LO-TRANS-STAT'
The status of the loan with respect to origination by SBA800.
VALUES: (BLANK) Not ready to originate
P Pending origination
S Origination sent to Loan Origination Center
SDBQD DISB_PROC_TO_STU FOCUS='Disb,Proc,Student' 1
RECORD COPY NAME='SD-LO-DISB-PROC-TO-STU'
A value indicating whether proceeds from this PLUS loan may be
released to the student. This field is updatable when Loan Type
equals P indicating a PLUS loan.
DEFAULT: (BLANK)
VALUES: (BLANK) No, do not release proceeds to the student.
Y Yes, release proceeds to the student.
SDBQF ORIG_REJ_1 FOCUS='Orig,Rej,1' 2
RECORD COPY NAME='SD-LO-REJ-CODE-1'
A value indicating the first reject reason for the origination record.
The following values are valid for award year 2002-2003:
01 Invalid School Code.
02 Borrower's address is incomplete.
03 Invalid Borrower Birth Date.
04 Invalid Borrower's Loan Default/Grant Overpayment.
05 Invalid Borrower's Citizenship Code.
06 Must Provide Borrower's First or Last Name.
07 Must Provide Borrower's Alien Registration Number.
08 Anticipated Disbursement date prior to the loan period
start date (-10 days).
09 Anticipated Disbursement date after the loan period end
date (+90 days).
10 Minimum of two anticipated disbursements is required.
11 Anticipated Disbursement Date is Blank.
12 Total Anticipated Gross Amount Must Be Less Than or Equal to
The Loan Amount Approved.
13 Anticipated Disbursement Dates are not in chronological order.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1451
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1450
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQF ORIG_REJ_1 (CONT) 14 Not In Use.
15 Invalid Program Year.
16 Loan Identifier must be unique.
17 This Borrower has the same Social Security Number
as another direct loan borrower.
18 Anticipted Loan Fee Amount is not equal to COD's
Calculated Loan Fee Amount.
19 This Field Cannot be Modified. Change Rejects Only.
20 Invalid State Code.
21 Invalid Disclosure Statement Print Indicator
22 Invalid Change Field Number. Change Rejects only.
23 Not in use.
24 Loan Identifier does not exist. Change Rejects Only.
25 Must provide Loan Period Start and End Dates.
26 Loan Amount Approved exceeds the maximum annual loan
limits for this borrower at your school
27 Anticipated Net Amount is not equal to COD's
Calculated Net Amount.
28 Invalid Loan Type.
29 Must Provide Borrower/Student Social Security Number.
30 Loan period is invalid.
31 Loan Period Start Date Is Greater Than the Loan
Period End Date.
32 Not in use.
33 Loan Amount Approved must Be Positive.
34 Invalid Promissory Note Print Indicator.
35 Not in use.
36 Borrower And Student Social Security Number
Cannot Be The Same.
37 Invalid Student's Birth Date.
38 Invalid Student's Citizenship.
39 Invalid Student's Loan Default/Grant Overpayment.
40 Must Provide Either Student's First Or Last Name.
41 Must Provide Student's Alien Registration Number.
42 School Closed.
43 Not In Use.
44 School is ineligible.
45 Not In Use.
46 Invalid Borrower's Middle Initial.
47 Invalid Student's Middle Initial.
48 Invalid Borrower's Telephone Number.
49 Not In Use.
50 Not In Use.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1452
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1451
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQF ORIG_REJ_1 (CONT) 51 Not In Use.
52 Invalid Date Format.
53 Not In Use.
54 Not in use.
55 Invalid Zip Code.
56 Invalid Borrower's State Code.
57 Borrower's Permanent Zip Code Should Not Be Blank.
58 Not in use.
59 Invalid Numeric Field.
60 Invalid Dependency Status.
61 Not in use
62 Not in use
63 Not in use
64 Not in use
65 Not in use
66 Not in use
67 Not in use
68 Not in use
69 Not in use
70 Not in use.
71 Not In Use.
72 Total Anticipated Gross Amount must be greater than zero.
73 Not in use.
74 Not in use.
75 Acknowledged but not applied.
76 Invalid loan origination date.
77 Not in use.
78 Invalid Student's College Grade Level.
79 Not in use.
80 Not In Use.
81 Program Year and Cycle Indicator do not match.
82 Actual gross disbursement amount exceeds Loan Amount Approved.
Change Rejects Only.
83 Borrower and Student cannot be the same person -
PLUS only.
84 Endorser and Student cannot be the same person -
PLUS only. Change Rejects Only.
85 Not in use.
86 Invalid Academic Year Start and End Dates.
87 Invalid Additional Unsubsidized Eligibility up to
Health Profession Programs Amount.
88 Invalid Additional Unsubsidized Eligibility for
Dependent Student.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1453
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1452
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQF ORIG_REJ_1 (CONT) 89 Not in use.
90 All actual disbursements must be adjusted to $0. Change
Rejects Only.
91 Anticipated disbursement gross amount(s) must be greater than
zero. Change Rejects Only
92 Loan period start and end dates exceed the
academic year dates.
93 Invalid Borrower's Social Security Number (Stafford).
Change Rejects Only
94 Not in use.
95 Only four anticipated disbursements are allowed for a
PLUS Loan.
96 Loan not active for fee change. Change reject only.
97 Invalid Origination Fee Percentage.
98 Not in use.
99 Not in use.
A1 Not in use.
A2 First Anticipated Disbursement Date must be the earliest.
Change Rejects Only.
A3 Not in use.
A4 Not in use.
A5 Anticipated Interest Rebate Amount is not equal to the
LOC's calculated interest rebate amount.
A6 Cannot Change Academic Year Start or End Date. Change Rejects
Only.
A7 Invalid Interest Rebate Percentage. Change Rejects Only.
A8 All Actual Disbursements Are Not Reduced to Zero. Change
Rejects Only.
A9 This person not on CPS
B1 Not in use
B2 Not in use
B3 Invalid origination for this borrower
The following values are valid for award year 2001-2002:
01 Invalid School Code.
02 Borrower's address is incomplete.
03 Invalid Borrower Birth Date.
04 Invalid Borrower's Loan Default/Grant Overpayment.
05 Invalid Borrower's Citizenship Code.
06 Must Provide Borrower's First or Last Name.
07 Must Provide Borrower's Alien Registration Number.
08 Anticipated Disbursement date prior to the loan period
start date (-10 days).
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1454
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1453
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQF ORIG_REJ_1 (CONT) 09 Anticipated Disbursement date after the loan period end
date (+90 days).
10 Minimum of two anticipated disbursements is required.
11 Anticipated Disbursement Date is Blank.
12 Total Anticipated Gross Amount Must Be Less Than or Equal to
The Loan Amount Approved.
13 Anticipated Disbursement Dates are not in chronological order.
14 Not In Use.
15 Invalid Program Year.
16 Loan Identifier must be unique.
17 This Borrower has the same Social Security Number
as another DLSS Borrower.
18 Anticipted Loan Fee Amount is not equal to the LOC's
Calculated Loan Fee Amount.
19 This Field Cannot be Modified. Change Rejects Only.
20 Invalid State Code.
21 Invalid Disclosure Statement Print Indicator
22 Invalid Change Field Number. Change Rejects only.
23 Not in use.
24 Loan Identifier does not exist. Change Rejects Only.
25 Must provide Loan Period Start and End Dates.
26 Loan Amount Approved exceeds the annual maximum
limits for this borrower at your school for overlapping
academic years. Review the borrower's academic years,
dependency status, and loan approved amount.
27 Anticipated Net Amount is not equal to the LOC's
Calculated Net Amount.
28 Invalid Loan Type.
29 Must Provide Borrower/Student Social Security Number.
30 Loan period is invalid.
31 Loan Period Start Date Is Greater Than the Loan
Period End Date.
32 Not in use.
33 Loan Amount Approved must Be Positive.
34 Invalid Promissory Note Print Indicator.
35 Not in use.
36 Borrower And Student Social Security Number
Cannot Be The Same.
37 Invalid Student Birth Date.
38 Invalid Student's Citizenship.
39 Invalid Student's Loan Default/Grant Overpayment.
40 Must Provide Either Student's First Or Last Name.
41 Must Provide Student's Alien Registration Number.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1455
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1454
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQF ORIG_REJ_1 (CONT) 42 School Closed.
43 Not In Use.
44 School is ineligible.
45 Not In Use.
46 Invalid Borrower's Middle Initial.
47 Invalid Student's Middle Initial.
48 Invalid Borrower's Telephone Number.
49 Not In Use.
50 Not In Use.
51 Not In Use.
52 Invalid Date Format.
53 Not In Use.
54 Not in use.
55 Invalid Zip Code.
56 Invalid Borrower's State Code.
57 Borrower's Permanent Zip Code Should Not Be Blank.
58 Not in use.
59 Invalid Numeric Field.
60 Invalid Dependency Status.
61 Student's Local Address incomplete.
62 Student's Local Zip Code must be numeric.
63 Student's Local Address State should not be blank.
64 Student's Local Zip Code should not be blank.
65 Invalid Student's Local Address State.
66 Invalid Borrower's Permanent Address Change Date. Change
Rejects Only.
67 Invalid Student's Local Address Change Date. Change
Rejects Only.
68 Invalid Borrower's Social Security Number Change Date.
Change Rejects Only.
69 Invalid Borrower's birth date change date. Change
Rejects Only.
70 Not in use.
71 Not In Use.
72 Total Anticipated Gross Amount must be greater than zero.
73 Not in use.
74 Not in use.
75 Acknowledged but not applied.
76 Invalid loan origination date.
77 Not in use.
78 Invalid Student's College Grade Level.
79 Not in use.
80 Not In Use.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1456
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1455
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQF ORIG_REJ_1 (CONT) 81 Program Year and Cycle Indicator do not match.
82 Actual gross disbursement amount exceeds Loan Amount Approved.
Change Rejects Only.
83 Borrower and Student cannot be the same person -
PLUS only.
84 Endorser and Student cannot be the same person -
PLUS only. Change Rejects Only.
85 Not in use.
86 Invalid Academic Year Start and End Dates.
87 Invalid Additional Unsubsidized Eligibility up to
Health Profession Programs Amount.
88 Invalid Additional Unsubsidized Eligibility for
Dependent Student.
89 Not in use.
90 All actual disbursements must be adjusted to $0. Change
Rejects Only.
91 Anticipated disbursement gross amount(s) must be greater than
zero. Change Rejects Only
92 Loan period start and end dates exceed the borrower's
academic year dates.
93 Invalid Borrower's Social Security Number (Stafford).
Change Rejects Only
94 Not in use.
95 Only four anticipated disbursements are allowed for a
PLUS Loan.
96 Loan not active for fee change. Change reject only.
97 Invalid Origination Fee Percentage.
98 Not in use.
99 Not in use.
A1 Not in use.
A2 First Anticipated Disbursement Date must be the earliest.
Change Rejects Only.
A3 Not in use.
A4 Not in use.
A5 Anticipated Interest Rebate Amount is not equal to the
LOC's calculated interest rebate amount.
A6 Cannot Change Academic Year Start or End Date. Change Rejects
Only.
A7 Invalid Interest Rebate Percentage. Change Rejects Only.
A8 All Actual Disbursements Are Not Reduced to Zero. Change
Rejects Only.
The following values are valid for award year 2000-2001:
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1457
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1456
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQF ORIG_REJ_1 (CONT) 01 Invalid School Code.
02 Borrower's address is incomplete.
03 Invalid Borrower Birth Date.
04 Invalid Borrower Default on Education Loans Code.
05 Invalid Borrower's Citizenship Code.
06 Must Provide Borrower's First or Last Name.
07 Must Provide Borrower's Alien Registration Number.
08 Anticipated Disbursement date prior to the loan period
start date (-10 days).
09 Anticipated Disbursement date after the loan period end
date (+90 days).
10 Minimum of two disbursements is required.
11 Anticipated Disbursement Date is Blank.
12 Total Amount Disbursed Must Be Less Than or Equal
The Loan Amount Approved.
13 Not in use.
14 Not In Use.
15 Invalid Loan Year.
16 This Loan ID Is Already On File(Duplicate).
17 This Borrower has the same Social Security Number
as another DLSS Borrower.
18 Loan Fee Amount Does Not Reflect the Current
Loan Fee Percentage.
19 This Field Cannot be Modified. Change Rejects Only.
20 Invalid State Code.
21 Invalid Disclosure Statement Print Indicator
22 Invalid Field Number.
23 Credit Indicator reject.
24 This Loan ID is Not on File. Change Rejects Only.
25 Must provide Loan Period Start and End Dates.
26 Loan Amount Approved exceeds the annual maximum
limits for this borrower at your school for overlapping
academic years. Review the borrower's academic years,
dependency status, and loan approved amount.
27 Anticipated Net Amount is not equal to Gross
Amount minus Loan Fee.
28 Invalid Loan Type.
29 Must Provide Borrower/Student Social Security Number.
30 Loan period is invalid.
31 Loan Period Start Date Is Greater Than the Loan
Period End Date.
32 Not in use.
33 Loan Amount Must Be Positive.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1458
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1457
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQF ORIG_REJ_1 (CONT) 34 Invalid Promissory Note Print Indicator.
35 Not in use.
36 Borrower And Student Social Security Number
Cannot Be The Same.
37 Invalid Student Birth Date.
38 Invalid Student Citizenship Code.
39 Invalid Student Default On Education Loans Code.
40 Must Provide Either Student's First Or Last Name.
41 Must Provide Student's Alien Registration Number.
42 School Closed.
43 Not In Use.
44 School is ineligible.
45 Not In Use.
46 The Borrower's Middle Initial Must Be a Space or
Alphabetic.
47 The Student's Middle Initial Must Be a Space or
Alphabetic.
48 The Phone Number Must Be Numeric or Blank.
49 Not In Use.
50 Not In Use.
51 Not In Use.
52 Invalid Date Format.
53 Not In Use.
54 Anticipated Gross amount disbursed should not be blank.
55 Zip Code Must Be Numeric.
56 Borrower's State Code Should Not Be Blank.
57 Borrower's Zip Code Should Not Be Blank.
58 State Code In Borrower's Driver License Is Invalid.
(Not used for Year 3, 4 and 5).
59 Numeric Field Contains Non-numeric Characters.
60 Invalid Dependency Status.
61 Borrower's local address incomplete.
62 Borrower's local zip code must be numeric.
63 Borrower's local State code should not be blank.
64 Borrower's local zip code cannot be blank.
65 Invalid Borrower's local state code.
66 Invalid Borrower's permanent address change date.
67 Invalid Borrower's local address change date. Change
Rejects Only.
68 Invalid Borrower's Social Security Number change
date. Change Rejects Only.
69 Invalid Borrower's birth date change date. Change
Rejects Only.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1459
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1458
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQF ORIG_REJ_1 (CONT) 70 Not in use.
71 Not In Use.
72 Total anticipated Gross disbursements must be greater
than zero.
73 Disbursement Percentages should sum to 100%.
74 Not in use.
75 Acknowledged but not applied.
76 Invalid loan origination date.
77 Not in use.
78 Must provide a valid Student's College Grade Level.
79 Minimum of two Disbursement Percentages Required,
if not an Experimental school.
80 Not In Use.
81 Different Year Record(s) Included in Batch Message
Class Received.
82 Loan Amount Approved is Less than the Sum of the
Actual Disbursements.
83 Borrower and Student cannot be the same person -
PLUS only.
84 Endorser and Student cannot be the same person -
PLUS only.
85 Not in use.
86 Invalid Academic Year Start and End Dates.
87 Invalid Additional Unsubsidized Eligibility up to
HEAL amount.
88 Invalid Additional Unsubsidized Eligibility for
Dependent Student.
89 Not in use.
90 Changing loan amount approved to zero requires all
anticipated disbursements to be adjusted to zero.
Change Rejects Only.
91 Prior to increasing the loan amount approved from $0,
anticipated disbursements must be increased.
Change Rejects Only
92 Loan period start and end dates exceed the borrower's
academic year dates.
93 Borrower's Social Security Number is not valid (Stafford).
Change Rejects Only
94 Not in use.
95 Only four anticipated disbursements are allowed for a
PLUS Loan.
97 Fee is invalid.
98 Not in use.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1460
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1459
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQF ORIG_REJ_1 (CONT) A1 Not in use.
A2 Date of First Anticipated Disbursement must be the earliest.
A3 Invalid field content.
A4 Invalid field content.
SDBQH ORIG_REJ_2 FOCUS='Orig,Rej,2' 2
RECORD COPY NAME='SD-LO-REJ-CODE-2'
A value indicating the 2nd reject reason for the origination record.
The following values are valid for award year 2002-2003:
01 Invalid School Code.
02 Borrower's address is incomplete.
03 Invalid Borrower Birth Date.
04 Invalid Borrower's Loan Default/Grant Overpayment.
05 Invalid Borrower's Citizenship Code.
06 Must Provide Borrower's First or Last Name.
07 Must Provide Borrower's Alien Registration Number.
08 Anticipated Disbursement date prior to the loan period
start date (-10 days).
09 Anticipated Disbursement date after the loan period end
date (+90 days).
10 Minimum of two anticipated disbursements is required.
11 Anticipated Disbursement Date is Blank.
12 Total Anticipated Gross Amount Must Be Less Than or Equal to
The Loan Amount Approved.
13 Anticipated Disbursement Dates are not in chronological order.
14 Not In Use.
15 Invalid Program Year.
16 Loan Identifier must be unique.
17 This Borrower has the same Social Security Number
as another direct loan borrower.
18 Anticipted Loan Fee Amount is not equal to COD's
Calculated Loan Fee Amount.
19 This Field Cannot be Modified. Change Rejects Only.
20 Invalid State Code.
21 Invalid Disclosure Statement Print Indicator
22 Invalid Change Field Number. Change Rejects Only.
23 Not in use.
24 Loan Identifier does not exist. Change Rejects Only.
25 Must provide Loan Period Start and End Dates.
26 Loan Amount Approved exceeds the maximum annual
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1461
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1460
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQH ORIG_REJ_2 (CONT) loan limits for this borrower at your school
27 Anticipated Net Amount is not equal to COD's
Calculated Net Amount.
28 Invalid Loan Type.
29 Must Provide Borrower/Student Social Security Number.
30 Loan period is invalid.
31 Loan Period Start Date Is Greater Than the Loan
Period End Date.
32 Not in use.
33 Loan Amount Approved must Be Positive.
34 Invalid Promissory Note Print Indicator.
35 Not in use.
36 Borrower And Student Social Security Number
Cannot Be The Same.
37 Invalid Student's Birth Date.
38 Invalid Student's Citizenship.
39 Invalid Student's Loan Default/Grant Overpayment.
40 Must Provide Either Student's First Or Last Name.
41 Must Provide Student's Alien Registration Number.
42 School Closed.
43 Not In Use.
44 School is ineligible.
45 Not In Use.
46 Invalid Borrower's Middle Initial.
47 Invalid Student's Middle Initial.
48 Invalid Borrower's Telephone Number.
49 Not In Use.
50 Not In Use.
51 Not In Use.
52 Invalid Date Format.
53 Not In Use.
54 Not in use.
55 Invalid Zip Code.
56 Invalid Borrower's State Code.
57 Borrower's Permanent Zip Code Should Not Be Blank.
58 Not in use.
59 Invalid Numeric Field.
60 Invalid Dependency Status.
61 Not in use
62 Not in use
63 Not in use
64 Not in use
65 Not in use
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1462
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1461
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQH ORIG_REJ_2 (CONT) 66 Not in use
67 Not in use
68 Not in use
69 Not in use
70 Not in use.
71 Not In Use.
72 Total Anticipated Gross Amount must be greater than zero.
73 Not in use.
74 Not in use.
75 Acknowledged but not applied.
76 Invalid loan origination date.
77 Not in use.
78 Invalid Student's College Grade Level.
79 Not in use.
80 Not In Use.
81 Program Year and Cycle Indicator do not match.
82 Actual gross disbursement amount exceeds Loan Amount Approved.
Change Rejects Only.
83 Borrower and Student cannot be the same person -
PLUS only.
84 Endorser and Student cannot be the same person -
PLUS only. Change Rejects Only.
85 Not in use.
86 Invalid Academic Year Start and End Dates.
87 Invalid Additional Unsubsidized Eligibility up to
Health Profession Programs Amount.
88 Invalid Additional Unsubsidized Eligibility for
Dependent Student.
89 Not in use.
90 All actual disbursements must be adjusted to $0. Change
Rejects Only.
91 Anticipated disbursement gross amount(s)must be greater than
zero. Change Rejects Only
92 Loan period start and end dates exceed the
academic year dates.
93 Invalid Borrower's Social Security Number (Stafford).
Change Rejects Only
94 Not in use.
95 Only four anticipated disbursements are allowed for a
PLUS Loan.
96 Loan not active for fee change . Change Rejects Only.
97 Invalid Origination Fee Percentage.
98 Not in use.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1463
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1462
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQH ORIG_REJ_2 (CONT) 99 Not in use.
A1 Not in use.
A2 First Anticipated Disbursement Date must be the earliest.
Change Rejects Only.
A3 Not in use.
A4 Not in use.
A5 Anticipated Interest Rebate Amount is not equal to the
LOC's calculated interest rebate amount.
A6 Cannot Change Academic Year Start or End Date. Change
Rejects Only.
A7 Invalid Interest Rebate Percentage. Change Rejects Only.
A8 All Actual Disbursements Are Not Reduced to Zero. Change
Rejects Only.
A9 This person not on CPS
B1 Not in use
B2 Not in use
B3 Invalid origination for this borrower
The following values are valid for award year 2001-2002:
01 Invalid School Code.
02 Borrower's address is incomplete.
03 Invalid Borrower Birth Date.
04 Invalid Borrower's Loan Default/Grant Overpayment.
05 Invalid Borrower's Citizenship Code.
06 Must Provide Borrower's First or Last Name.
07 Must Provide Borrower's Alien Registration Number.
08 Anticipated Disbursement date prior to the loan period
start date (-10 days).
09 Anticipated Disbursement date after the loan period end
date (+90 days).
10 Minimum of two anticipated disbursements is required.
11 Anticipated Disbursement Date is Blank.
12 Total Anticipated Gross Amount Must Be Less Than or Equal to
The Loan Amount Approved.
13 Anticipated Disbursement Dates are not in chronological order.
14 Not In Use.
15 Invalid Program Year.
16 Loan Identifier must be unique.
17 This Borrower has the same Social Security Number
as another DLSS Borrower.
18 Anticipted Loan Fee Amount is not equal to the LOC's
Calculated Loan Fee Amount.
19 This Field Cannot be Modified. Change Rejects Only.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1464
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1463
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQH ORIG_REJ_2 (CONT) 20 Invalid State Code.
21 Invalid Disclosure Statement Print Indicator
22 Invalid Change Field Number. Change Rejects Only.
23 Not in use.
24 Loan Identifier does not exist. Change Rejects Only.
25 Must provide Loan Period Start and End Dates.
26 Loan Amount Approved exceeds the annual maximum
limits for this borrower at your school for overlapping
academic years. Review the borrower's academic years,
dependency status, and loan approved amount.
27 Anticipated Net Amount is not equal to the LOC's
Calculated Net Amount.
28 Invalid Loan Type.
29 Must Provide Borrower/Student Social Security Number.
30 Loan period is invalid.
31 Loan Period Start Date Is Greater Than the Loan
Period End Date.
32 Not in use.
33 Loan Amount Approved must Be Positive.
34 Invalid Promissory Note Print Indicator.
35 Not in use.
36 Borrower And Student Social Security Number
Cannot Be The Same.
37 Invalid Student Birth Date.
38 Invalid Student's Citizenship.
39 Invalid Student's Loan Default/Grant Overpayment.
40 Must Provide Either Student's First Or Last Name.
41 Must Provide Student's Alien Registration Number.
42 School Closed.
43 Not In Use.
44 School is ineligible.
45 Not In Use.
46 Invalid Borrower's Middle Initial.
47 Invalid Student's Middle Initial.
48 Invalid Borrower's Telephone Number.
49 Not In Use.
50 Not In Use.
51 Not In Use.
52 Invalid Date Format.
53 Not In Use.
54 Not in use.
55 Invalid Zip Code.
56 Invalid Borrower's State Code.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1465
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1464
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQH ORIG_REJ_2 (CONT) 57 Borrower's Permanent Zip Code Should Not Be Blank.
58 Not in use.
59 Invalid Numeric Field.
60 Invalid Dependency Status.
61 Student's Local Address incomplete.
62 Student's Local Zip Code must be numeric.
63 Student's Local Address State should not be blank.
64 Student's Local Zip Code should not be blank.
65 Invalid Student's Local Address State.
66 Invalid Borrower's Permanent Address Change Date. Change
Rejects Only.
67 Invalid Student's Local Address Change Date. Change
Rejects Only.
68 Invalid Borrower's Social Security Number Change Date.
Change Rejects Only.
69 Invalid Borrower's birth date change date. Change
Rejects Only.
70 Not in use.
71 Not In Use.
72 Total Anticipated Gross Amount must be greater than zero.
73 Not in use.
74 Not in use.
75 Acknowledged but not applied.
76 Invalid loan origination date.
77 Not in use.
78 Invalid Student's College Grade Level.
79 Not in use.
80 Not In Use.
81 Program Year and Cycle Indicator do not match.
82 Actual gross disbursement amount exceeds Loan Amount Approved.
Change Rejects Only.
83 Borrower and Student cannot be the same person -
PLUS only.
84 Endorser and Student cannot be the same person -
PLUS only. Change Rejects Only.
85 Not in use.
86 Invalid Academic Year Start and End Dates.
87 Invalid Additional Unsubsidized Eligibility up to
Health Profession Programs Amount.
88 Invalid Additional Unsubsidized Eligibility for
Dependent Student.
89 Not in use.
90 All actual disbursements must be adjusted to $0. Change
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1466
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1465
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQH ORIG_REJ_2 (CONT) Rejects Only.
91 Anticipated disbursement gross amount(s)must be greater than
zero. Change Rejects Only
92 Loan period start and end dates exceed the borrower's
academic year dates.
93 Invalid Borrower's Social Security Number (Stafford).
Change Rejects Only
94 Not in use.
95 Only four anticipated disbursements are allowed for a
PLUS Loan.
96 Loan not active for fee change . Change Rejects Only.
97 Invalid Origination Fee Percentage.
98 Not in use.
99 Not in use.
A1 Not in use.
A2 First Anticipated Disbursement Date must be the earliest.
Change Rejects Only.
A3 Not in use.
A4 Not in use.
A5 Anticipated Interest Rebate Amount is not equal to the
LOC's calculated interest rebate amount.
A6 Cannot Change Academic Year Start or End Date. Change
Rejects Only.
A7 Invalid Interest Rebate Percentage. Change Rejects Only.
A8 All Actual Disbursements Are Not Reduced to Zero. Change
Rejects Only.
The following values are valid for award year 2000-2001:
01 Invalid School Code.
02 Borrower's address is incomplete.
03 Invalid Borrower Birth Date.
04 Invalid Borrower Default on Education Loans Code.
05 Invalid Borrower's Citizenship Code.
06 Must Provide Borrower's First or Last Name.
07 Must Provide Borrower's Alien Registration Number.
08 Anticipated Disbursement date prior to the loan period
start date (-10 days).
09 Anticipated Disbursement date after the loan period end
date (+90 days).
10 Minimum of two disbursements is required.
11 Anticipated Disbursement Date is Blank.
12 Total Amount Disbursed Must Be Less Than or Equal
The Loan Amount Approved.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1467
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1466
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQH ORIG_REJ_2 (CONT) 13 Not in use.
14 Not In Use.
15 Invalid Loan Year.
16 This Loan ID Is Already On File(Duplicate).
17 This Borrower has the same Social Security Number
as another DLSS Borrower.
18 Loan Fee Amount Does Not Reflect the Current
Loan Fee Percentage.
19 This Field Cannot be Modified. Change Rejects Only.
20 Invalid State Code.
21 Invalid Disclosure Statement Print Indicator
22 Invalid Field Number.
23 Credit Indicator reject.
24 This Loan ID is Not on File. Change Rejects Only.
25 Must provide Loan Period Start and End Dates.
26 Loan Amount Approved exceeds the annual maximum
limits for this borrower at your school for overlapping
academic years. Review the borrower's academic years,
dependency status, and loan approved amount.
27 Anticipated Net Amount is not equal to Gross
Amount minus Loan Fee.
28 Invalid Loan Type.
29 Must Provide Borrower/Student Social Security Number.
30 Loan period is invalid.
31 Loan Period Start Date Is Greater Than the Loan
Period End Date.
32 Not in use.
33 Loan Amount Must Be Positive.
34 Invalid Promissory Note Print Indicator.
35 Not in use.
36 Borrower And Student Social Security Number
Cannot Be The Same.
37 Invalid Student Birth Date.
38 Invalid Student Citizenship Code.
39 Invalid Student Default On Education Loans Code.
40 Must Provide Either Student's First Or Last Name.
41 Must Provide Student's Alien Registration Number.
42 School Closed.
43 Not In Use.
44 School is ineligible.
45 Not In Use.
46 The Borrower's Middle Initial Must Be a Space or
Alphabetic.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1468
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1467
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQH ORIG_REJ_2 (CONT) 47 The Student's Middle Initial Must Be a Space or
Alphabetic.
48 The Phone Number Must Be Numeric or Blank.
49 Not In Use.
50 Not In Use.
51 Not In Use.
52 Invalid Date Format.
53 Not In Use.
54 Anticipated Gross amount disbursed should not be blank.
55 Zip Code Must Be Numeric.
56 Borrower's State Code Should Not Be Blank.
57 Borrower's Zip Code Should Not Be Blank.
58 State Code In Borrower's Driver License Is Invalid.
(Not used for Year 3, 4 and 5).
59 Numeric Field Contains Non-numeric Characters.
60 Invalid Dependency Status.
61 Borrower's local address incomplete.
62 Borrower's local zip code must be numeric.
63 Borrower's local State code should not be blank.
64 Borrower's local zip code cannot be blank.
65 Invalid Borrower's local state code.
66 Invalid Borrower's permanent address change date.
67 Invalid Borrower's local address change date. Change
Rejects Only.
68 Invalid Borrower's Social Security Number change
date. Change Rejects Only.
69 Invalid Borrower's birth date change date. Change
Rejects Only.
70 Not in use.
71 Not In Use.
72 Total anticipated Gross disbursements must be greater
than zero.
73 Disbursement Percentages should sum to 100%.
74 Not in use.
75 Acknowledged but not applied.
76 Invalid loan origination date.
77 Not in use.
78 Must provide a valid Student's College Grade Level.
79 Minimum of two Disbursement Percentages Required,
if not an Experimental school.
80 Not In Use.
81 Different Year Record(s) Included in Batch Message
Class Received.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1469
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1468
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQH ORIG_REJ_2 (CONT) 82 Loan Amount Approved is Less than the Sum of the
Actual Disbursements.
83 Borrower and Student cannot be the same person -
PLUS only.
84 Endorser and Student cannot be the same person -
PLUS only.
85 Not in use.
86 Invalid Academic Year Start and End Dates.
87 Invalid Additional Unsubsidized Eligibility up to
HEAL amount.
88 Invalid Additional Unsubsidized Eligibility for
Dependent Student.
89 Not in use.
90 Changing loan amount approved to zero requires all
anticipated disbursements to be adjusted to zero.
Change Rejects Only.
91 Prior to increasing the loan amount approved from $0,
anticipated disbursements must be increased.
Change Rejects Only
92 Loan period start and end dates exceed the borrower's
academic year dates.
93 Borrower's Social Security Number is not valid (Stafford).
Change Rejects Only
94 Not in use.
95 Only four anticipated disbursements are allowed for a
PLUS Loan.
97 Fee is invalid.
98 Not in use.
A1 Not in use.
A2 Date of First Anticipated Disbursement must be the earliest.
A3 Invalid field content.
A4 Invalid field content.
SDBQJ ORIG_REJ_3 FOCUS='Orig,Rej,3' 2
RECORD COPY NAME='SD-LO-REJ-CODE-3'
A value indicating the third reject reason for the origination record.
The following values are valid for award year 2002-2003:
01 Invalid School Code.
02 Borrower's address is incomplete.
03 Invalid Borrower Birth Date.
04 Invalid Borrower's Loan Default/Grant Overpayment.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1470
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1469
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQJ ORIG_REJ_3 (CONT) 05 Invalid Borrower's Citizenship Code.
06 Must Provide Borrower's First or Last Name.
07 Must Provide Borrower's Alien Registration Number.
08 Anticipated Disbursement date prior to the loan period
start date (-10 days).
09 Anticipated Disbursement date after the loan period end
date (+90 days).
10 Minimum of two anticipated disbursements is required.
11 Anticipated Disbursement Date is Blank.
12 Total Anticipated Gross Amount Must Be Less Than or Equal to
The Loan Amount Approved.
13 Anticipated Disbursement Dates are not in chronological order.
14 Not In Use.
15 Invalid Program Year.
16 Loan Identifier must be unique.
17 This Borrower has the same Social Security Number
as another direct loan borrower
18 Anticipted Loan Fee Amount is not equal to COD's
Calculated Loan Fee Amount.
19 This Field Cannot be Modified. Change Rejects Only.
20 Invalid State Code.
21 Invalid Disclosure Statement Print Indicator
22 Invalid Change Field Number. Change Rejects Only.
23 Not in use.
24 Loan Identifier does not exist. Change Rejects Only.
25 Must provide Loan Period Start and End Dates.
26 Loan Amount Approved exceeds the maximum annual
loan limits for this borrower at your school
27 Anticipated Net Amount is not equal to COD's
Calculated Net Amount.
28 Invalid Loan Type.
29 Must Provide Borrower/Student Social Security Number.
30 Loan period is invalid.
31 Loan Period Start Date Is Greater Than the Loan
Period End Date.
32 Not in use.
33 Loan Amount Approved must Be Positive.
34 Invalid Promissory Note Print Indicator.
35 Not in use.
36 Borrower And Student Social Security Number
Cannot Be The Same.
37 Invalid Student's Birth Date.
38 Invalid Student's Citizenship.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1471
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1470
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQJ ORIG_REJ_3 (CONT) 39 Invalid Student's Loan Default/Grant Overpayment.
40 Must Provide Either Student's First Or Last Name.
41 Must Provide Student's Alien Registration Number.
42 School Closed.
43 Not In Use.
44 School is ineligible.
45 Not In Use.
46 Invalid Borrower's Middle Initial.
47 Invalid Student's Middle Initial.
48 Invalid Borrower's Telephone Number.
49 Not In Use.
50 Not In Use.
51 Not In Use.
52 Invalid Date Format.
53 Not In Use.
54 Not in use.
55 Invalid Zip Code.
56 Invalid Borrower's State Code.
57 Borrower's Permanent Zip Code Should Not Be Blank.
58 Not in use.
59 Invalid Numeric Field.
60 Invalid Dependency Status.
61 Not in use
62 Not in use
63 Not in use
64 Not in use
65 Not in use
66 Not in use
67 Not in use
68 Not in use
69 Not in use
70 Not in use.
71 Not In Use.
72 Total Anticipated Gross Amount must be greater than zero.
73 Not in use.
74 Not in use.
75 Acknowledged but not applied.
76 Invalid loan origination date.
77 Not in use.
78 Invalid Student's College Grade Level.
79 Not in use.
80 Not In Use.
81 Program Year and Cycle Indicator do not match.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1472
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1471
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQJ ORIG_REJ_3 (CONT) 82 Actual gross disbursement amount exceeds Loan Amount Approved.
Change Rejects Only.
83 Borrower and Student cannot be the same person -
PLUS only.
84 Endorser and Student cannot be the same person -
PLUS only. Change Rejects Only.
85 Not in use.
86 Invalid Academic Year Start and End Dates.
87 Invalid Additional Unsubsidized Eligibility up to
Health Profession Programs Amount.
88 Invalid Additional Unsubsidized Eligibility for
Dependent Student.
89 Not in use.
90 ALL anticipated disbursements must be adjusted to $0. Change
Rejects Only.
91 Anticipated disbursement gross amount(s) must be greater than
zero. Change Rejects Only
92 Loan period start and end dates exceed the
academic year dates.
93 Invalid Borrower's Social Security Number (Stafford). Change
Rejects Only
94 Not in use.
95 Only four anticipated disbursements are allowed for a
PLUS Loan.
96 Loan not active for fee change. Change Rejects Only.
97 Invalid Origination Fee Percentage.
98 Not in use.
99 Not in use.
A1 Not in use.
A2 First Anticipated Disbursement Date must be the earliest.
Change Rejects Only.
A3 Not in use.
A4 Not in use.
A5 Anticipated Interest Rebate Amount is not equal to the
LOC's calculated interest rebate amount.
A6 Cannot Change Academic Year Start or End Date. Change
Rejects Only.
A7 Invalid Interest Rebate Percentage. Change Rejects Only.
A8 All Actual Disbursements Are Not reduced to Zero. Change
Rejects Only.
A9 This person not on CPS
B1 Not in use
B2 Not in use
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1473
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1472
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQJ ORIG_REJ_3 (CONT) B3 Invalid origination for this borrower
The following values are valid for award year 2001-2002:
01 Invalid School Code.
02 Borrower's address is incomplete.
03 Invalid Borrower Birth Date.
04 Invalid Borrower's Loan Default/Grant Overpayment.
05 Invalid Borrower's Citizenship Code.
06 Must Provide Borrower's First or Last Name.
07 Must Provide Borrower's Alien Registration Number.
08 Anticipated Disbursement date prior to the loan period
start date (-10 days).
09 Anticipated Disbursement date after the loan period end
date (+90 days).
10 Minimum of two anticipated disbursements is required.
11 Anticipated Disbursement Date is Blank.
12 Total Anticipated Gross Amount Must Be Less Than or Equal to
The Loan Amount Approved.
13 Anticipated Disbursement Dates are not in chronological order.
14 Not In Use.
15 Invalid Program Year.
16 Loan Identifier must be unique.
17 This Borrower has the same Social Security Number
as another DLSS Borrower.
18 Anticipted Loan Fee Amount is not equal to the LOC's
Calculated Loan Fee Amount.
19 This Field Cannot be Modified. Change Rejects Only.
20 Invalid State Code.
21 Invalid Disclosure Statement Print Indicator
22 Invalid Change Field Number. Change Rejects Only.
23 Not in use.
24 Loan Identifier does not exist. Change Rejects Only.
25 Must provide Loan Period Start and End Dates.
26 Loan Amount Approved exceeds the annual maximum
limits for this borrower at your school for overlapping
academic years. Review the borrower's academic years,
dependency status, and loan approved amount.
27 Anticipated Net Amount is not equal to the LOC's
Calculated Net Amount.
28 Invalid Loan Type.
29 Must Provide Borrower/Student Social Security Number.
30 Loan period is invalid.
31 Loan Period Start Date Is Greater Than the Loan
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1474
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1473
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQJ ORIG_REJ_3 (CONT) Period End Date.
32 Not in use.
33 Loan Amount Approved must Be Positive.
34 Invalid Promissory Note Print Indicator.
35 Not in use.
36 Borrower And Student Social Security Number
Cannot Be The Same.
37 Invalid Student Birth Date.
38 Invalid Student's Citizenship.
39 Invalid Student's Loan Default/Grant Overpayment.
40 Must Provide Either Student's First Or Last Name.
41 Must Provide Student's Alien Registration Number.
42 School Closed.
43 Not In Use.
44 School is ineligible.
45 Not In Use.
46 Invalid Borrower's Middle Initial.
47 Invalid Student's Middle Initial.
48 Invalid Borrower's Telephone Number.
49 Not In Use.
50 Not In Use.
51 Not In Use.
52 Invalid Date Format.
53 Not In Use.
54 Not in use.
55 Invalid Zip Code.
56 Invalid Borrower's State Code.
57 Borrower's Permanent Zip Code Should Not Be Blank.
58 Not in use.
59 Invalid Numeric Field.
60 Invalid Dependency Status.
61 Student's Local Address incomplete.
62 Student's Local Zip Code must be numeric.
63 Student's Local Address State should not be blank.
64 Student's Local Zip Code should not be blank.
65 Invalid Student's Local Address State.
66 Invalid Borrower's Permanent Address Change Date. Change
Rejects Only.
67 Invalid Student's Local Address Change Date. Change Rejects
Only.
68 Invalid Borrower's Social Security Number Change Date.
Change Rejects Only.
69 Invalid Borrower's birth date change date. Change Rejects
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1475
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1474
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQJ ORIG_REJ_3 (CONT) Only.
70 Not in use.
71 Not In Use.
72 Total Anticipated Gross Amount must be greater than zero.
73 Not in use.
74 Not in use.
75 Acknowledged but not applied.
76 Invalid loan origination date.
77 Not in use.
78 Invalid Student's College Grade Level.
79 Not in use.
80 Not In Use.
81 Program Year and Cycle Indicator do not match.
82 Actual gross disbursement amount exceeds Loan Amount Approved.
Change Rejects Only.
83 Borrower and Student cannot be the same person -
PLUS only.
84 Endorser and Student cannot be the same person -
PLUS only. Change Rejects Only.
85 Not in use.
86 Invalid Academic Year Start and End Dates.
87 Invalid Additional Unsubsidized Eligibility up to
Health Profession Programs Amount.
88 Invalid Additional Unsubsidized Eligibility for
Dependent Student.
89 Not in use.
90 ALL anticipated disbursements must be adjusted to $0. Change
Rejects Only.
91 Anticipated disbursement gross amount(s) must be greater than
zero. Change Rejects Only
92 Loan period start and end dates exceed the borrower's
academic year dates.
93 Invalid Borrower's Social Security Number (Stafford). Change
Rejects Only
94 Not in use.
95 Only four anticipated disbursements are allowed for a
PLUS Loan.
96 Loan not active for fee change. Change Rejects Only.
97 Invalid Origination Fee Percentage.
98 Not in use.
99 Not in use.
A1 Not in use.
A2 First Anticipated Disbursement Date must be the earliest.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1476
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1475
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQJ ORIG_REJ_3 (CONT) Change Rejects Only.
A3 Not in use.
A4 Not in use.
A5 Anticipated Interest Rebate Amount is not equal to the
LOC's calculated interest rebate amount.
A6 Cannot Change Academic Year Start or End Date. Change
Rejects Only.
A7 Invalid Interest Rebate Percentage. Change Rejects Only.
A8 All Actual Disbursements Are Not reduced to Zero. Change
Rejects Only.
The following values are valid for award year 2000-2001:
01 Invalid School Code.
02 Borrower's address is incomplete.
03 Invalid Borrower Birth Date.
04 Invalid Borrower Default on Education Loans Code.
05 Invalid Borrower's Citizenship Code.
06 Must Provide Borrower's First or Last Name.
07 Must Provide Borrower's Alien Registration Number.
08 Anticipated Disbursement date prior to the loan period
start date (-10 days).
09 Anticipated Disbursement date after the loan period end
date (+90 days).
10 Minimum of two disbursements is required.
11 Anticipated Disbursement Date is Blank.
12 Total Amount Disbursed Must Be Less Than or Equal
The Loan Amount Approved.
13 Not in use.
14 Not In Use.
15 Invalid Loan Year.
16 This Loan ID Is Already On File(Duplicate).
17 This Borrower has the same Social Security Number
as another DLSS Borrower.
18 Loan Fee Amount Does Not Reflect the Current
Loan Fee Percentage.
19 This Field Cannot be Modified. Change Rejects Only.
20 Invalid State Code.
21 Invalid Disclosure Statement Print Indicator
22 Invalid Field Number.
23 Credit Indicator reject.
24 This Loan ID is Not on File. Change Rejects Only.
25 Must provide Loan Period Start and End Dates.
26 Loan Amount Approved exceeds the annual maximum
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1477
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1476
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQJ ORIG_REJ_3 (CONT) limits for this borrower at your school for overlapping
academic years. Review the borrower's academic years,
dependency status, and loan approved amount.
27 Anticipated Net Amount is not equal to Gross
Amount minus Loan Fee.
28 Invalid Loan Type.
29 Must Provide Borrower/Student Social Security Number.
30 Loan period is invalid.
31 Loan Period Start Date Is Greater Than the Loan
Period End Date.
32 Not in use.
33 Loan Amount Must Be Positive.
34 Invalid Promissory Note Print Indicator.
35 Not in use.
36 Borrower And Student Social Security Number
Cannot Be The Same.
37 Invalid Student Birth Date.
38 Invalid Student Citizenship Code.
39 Invalid Student Default On Education Loans Code.
40 Must Provide Either Student's First Or Last Name.
41 Must Provide Student's Alien Registration Number.
42 School Closed.
43 Not In Use.
44 School is ineligible.
45 Not In Use.
46 The Borrower's Middle Initial Must Be a Space or
Alphabetic.
47 The Student's Middle Initial Must Be a Space or
Alphabetic.
48 The Phone Number Must Be Numeric or Blank.
49 Not In Use.
50 Not In Use.
51 Not In Use.
52 Invalid Date Format.
53 Not In Use.
54 Anticipated Gross amount disbursed should not be blank.
55 Zip Code Must Be Numeric.
56 Borrower's State Code Should Not Be Blank.
57 Borrower's Zip Code Should Not Be Blank.
58 State Code In Borrower's Driver License Is Invalid.
(Not used for Year 3, 4 and 5).
59 Numeric Field Contains Non-numeric Characters.
60 Invalid Dependency Status.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1478
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1477
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQJ ORIG_REJ_3 (CONT) 61 Borrower's local address incomplete.
62 Borrower's local zip code must be numeric.
63 Borrower's local State code should not be blank.
64 Borrower's local zip code cannot be blank.
65 Invalid Borrower's local state code.
66 Invalid Borrower's permanent address change date.
67 Invalid Borrower's local address change date. Change
Rejects Only.
68 Invalid Borrower's Social Security Number change
date. Change Rejects Only.
69 Invalid Borrower's birth date change date. Change
Rejects Only.
70 Not in use.
71 Not In Use.
72 Total anticipated Gross disbursements must be greater
than zero.
73 Disbursement Percentages should sum to 100%.
74 Not in use.
75 Acknowledged but not applied.
76 Invalid loan origination date.
77 Not in use.
78 Must provide a valid Student's College Grade Level.
79 Minimum of two Disbursement Percentages Required,
if not an Experimental school.
80 Not In Use.
81 Different Year Record(s) Included in Batch Message
Class Received.
82 Loan Amount Approved is Less than the Sum of the
Actual Disbursements.
83 Borrower and Student cannot be the same person -
PLUS only.
84 Endorser and Student cannot be the same person -
PLUS only.
85 Not in use.
86 Invalid Academic Year Start and End Dates.
87 Invalid Additional Unsubsidized Eligibility up to
HEAL amount.
88 Invalid Additional Unsubsidized Eligibility for
Dependent Student.
89 Not in use.
90 Changing loan amount approved to zero requires all
anticipated disbursements to be adjusted to zero.
Change Rejects Only.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1479
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1478
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQJ ORIG_REJ_3 (CONT) 91 Prior to increasing the loan amount approved from $0,
anticipated disbursements must be increased.
Change Rejects Only
92 Loan period start and end dates exceed the borrower's
academic year dates.
93 Borrower's Social Security Number is not valid (Stafford).
Change Rejects Only
94 Not in use.
95 Only four anticipated disbursements are allowed for a
PLUS Loan.
97 Fee is invalid.
98 Not in use.
A1 Not in use.
A2 Date of First Anticipated Disbursement must be the earliest.
A3 Invalid field content.
A4 Invalid field content.
SDBQL ORIG_REJ_4 FOCUS='Orig,Rej,4' 2
RECORD COPY NAME='SD-LO-REJ-CODE-4'
A value indicating the fourth reject reason for the origination record.
The following values are valid for award year 2002-2003:
01 Invalid School Code.
02 Borrower's address is incomplete.
03 Invalid Borrower Birth Date.
04 Invalid Borrower's Loan Default/Grant Overpayment.
05 Invalid Borrower's Citizenship Code.
06 Must Provide Borrower's First or Last Name.
07 Must Provide Borrower's Alien Registration Number.
08 Anticipated Disbursement date prior to the loan period
start date (-10 days).
09 Anticipated Disbursement date after the loan period end
date (+90 days).
10 Minimum of two anticipated disbursements is required.
11 Anticipated Disbursement Date is Blank.
12 Total Anticipated Gross Amount Must Be Less Than or Equal to
The Loan Amount Approved.
13 Anticipated Disbursement Dates are not in chronological order.
14 Not In Use.
15 Invalid Program Year.
16 Loan Identifier must be unique.
17 This Borrower has the same Social Security Number
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1480
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1479
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQL ORIG_REJ_4 (CONT) as another direct loan borrower
18 Anticipted Loan Fee Amount is not equal to COD's
Calculated Loan Fee Amount.
19 This Field Cannot be Modified. Change Rejects Only.
20 Invalid State Code.
21 Invalid Disclosure Statement Print Indicator
22 Invalid Change Field Number. Change Rejects Only.
23 Not in use.
24 Loan Identifier does not exist. Change Rejects Only.
25 Must provide Loan Period Start and End Dates.
26 Loan Amount Approved exceeds the maximum annual
loan limits for this borrower at your school
27 Anticipated Net Amount is not equal to COD's
Calculated Net Amount.
28 Invalid Loan Type.
29 Must Provide Borrower/Student Social Security Number.
30 Loan period is invalid.
31 Loan Period Start Date Is Greater Than the Loan
Period End Date.
32 Not in use.
33 Loan Amount Approved must Be Positive.
34 Invalid Promissory Note Print Indicator.
35 Not in use.
36 Borrower And Student Social Security Number
Cannot Be The Same.
37 Invalid Student's Birth Date.
38 Invalid Student's Citizenship.
39 Invalid Student's Loan Default/Grant Overpayment.
40 Must Provide Either Student's First Or Last Name.
41 Must Provide Student's Alien Registration Number.
42 School Closed.
43 Not In Use.
44 School is ineligible.
45 Not In Use.
46 Invalid Borrower's Middle Initial.
47 Invalid Student's Middle Initial.
48 Invalid Borrower's Telephone Number.
49 Not In Use.
50 Not In Use.
51 Not In Use.
52 Invalid Date Format.
53 Not In Use.
54 Not in use.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1481
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1480
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQL ORIG_REJ_4 (CONT) 55 Invalid Zip Code.
56 Invalid Borrower's State Code.
57 Borrower's Permanent Zip Code Should Not Be Blank.
58 Not in use.
59 Invalid Numeric Field.
60 Invalid Dependency Status.
61 Not in use
62 Not in use
63 Not in use
64 Not in use
65 Not in use
66 Not in use
67 Not in use
68 Not in use
69 Not in use
70 Not in use.
71 Not In Use.
72 Total Anticipated Gross Amount must be greater than zero.
73 Not in use.
74 Not in use.
75 Acknowledged but not applied.
76 Invalid loan origination date.
77 Not in use.
78 Invalid Student's College Grade Level.
79 Not in use.
80 Not In Use.
81 Program Year and Cycle Indicator do not match.
82 Actual gross disbursement amount exceeds Loan Amount Approved.
Change Rejects Only.
83 Borrower and Student cannot be the same person -
PLUS only.
84 Endorser and Student cannot be the same person -
PLUS only. Change Rejects Only.
85 Not in use.
86 Invalid Academic Year Start and End Dates.
87 Invalid Additional Unsubsidized Eligibility up to
Health Profession Programs Amount.
88 Invalid Additional Unsubsidized Eligibility for
Dependent Student.
89 Not in use.
90 All actual disbursements must be adjusted to $0. Change
Rejects Only.
91 Anticipated disbursement gross amount(s) must be greater than
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1482
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1481
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQL ORIG_REJ_4 (CONT) zero. Change Rejects Only
92 Loan period start and end dates exceed the
academic year dates.
93 Invalid Borrower's Social Security Number (Stafford).
Change Rejects Only
94 Not in use.
95 Only four anticipated disbursements are allowed for a
PLUS Loan.
96 Loan not active for fee change. Change Rejects Only.
97 Invalid Origination Fee Percentage.
98 Not in use.
99 Not in use.
A1 Not in use.
A2 First Anticipated Disbursement Date must be the earliest.
Change Rejects Only.
A3 Not in use.
A4 Not in use.
A5 Anticipated Interest Rebate Amount is not equal to the
LOC's calculated interest rebate amount.
A6 Cannot Change Academic Year Start or End Date. Change
Rejects Only.
A7 Invalid Interest Rebate Percentage. Change Rejects Only.
A8 All Actual Disbursements Are Not Reduced to Zero. Change
Rejects Only.
A9 This person not on CPS
B1 Not in use
B2 Not in use
B3 Invalid origination for this borrower
The following values are valid for award year 2001-2002:
01 Invalid School Code.
02 Borrower's address is incomplete.
03 Invalid Borrower Birth Date.
04 Invalid Borrower's Loan Default/Grant Overpayment.
05 Invalid Borrower's Citizenship Code.
06 Must Provide Borrower's First or Last Name.
07 Must Provide Borrower's Alien Registration Number.
08 Anticipated Disbursement date prior to the loan period
start date (-10 days).
09 Anticipated Disbursement date after the loan period end
date (+90 days).
10 Minimum of two anticipated disbursements is required.
11 Anticipated Disbursement Date is Blank.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1483
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1482
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQL ORIG_REJ_4 (CONT) 12 Total Anticipated Gross Amount Must Be Less Than or Equal to
The Loan Amount Approved.
13 Anticipated Disbursement Dates are not in chronological order.
14 Not In Use.
15 Invalid Program Year.
16 Loan Identifier must be unique.
17 This Borrower has the same Social Security Number
as another DLSS Borrower.
18 Anticipted Loan Fee Amount is not equal to the LOC's
Calculated Loan Fee Amount.
19 This Field Cannot be Modified. Change Rejects Only.
20 Invalid State Code.
21 Invalid Disclosure Statement Print Indicator
22 Invalid Change Field Number. Change Rejects Only.
23 Not in use.
24 Loan Identifier does not exist. Change Rejects Only.
25 Must provide Loan Period Start and End Dates.
26 Loan Amount Approved exceeds the annual maximum
limits for this borrower at your school for overlapping
academic years. Review the borrower's academic years,
dependency status, and loan approved amount.
27 Anticipated Net Amount is not equal to the LOC's
Calculated Net Amount.
28 Invalid Loan Type.
29 Must Provide Borrower/Student Social Security Number.
30 Loan period is invalid.
31 Loan Period Start Date Is Greater Than the Loan
Period End Date.
32 Not in use.
33 Loan Amount Approved must Be Positive.
34 Invalid Promissory Note Print Indicator.
35 Not in use.
36 Borrower And Student Social Security Number
Cannot Be The Same.
37 Invalid Student Birth Date.
38 Invalid Student's Citizenship.
39 Invalid Student's Loan Default/Grant Overpayment.
40 Must Provide Either Student's First Or Last Name.
41 Must Provide Student's Alien Registration Number.
42 School Closed.
43 Not In Use.
44 School is ineligible.
45 Not In Use.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1484
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1483
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQL ORIG_REJ_4 (CONT) 46 Invalid Borrower's Middle Initial.
47 Invalid Student's Middle Initial.
48 Invalid Borrower's Telephone Number.
49 Not In Use.
50 Not In Use.
51 Not In Use.
52 Invalid Date Format.
53 Not In Use.
54 Not in use.
55 Invalid Zip Code.
56 Invalid Borrower's State Code.
57 Borrower's Permanent Zip Code Should Not Be Blank.
58 Not in use.
59 Invalid Numeric Field.
60 Invalid Dependency Status.
61 Student's Local Address incomplete.
62 Student's Local Zip Code must be numeric.
63 Student's Local Address State should not be blank.
64 Student's Local Zip Code should not be blank.
65 Invalid Student's Local Address State.
66 Invalid Borrower's Permanent Address Change Date. Change
Rejects Only.
67 Invalid Student's Local Address Change Date. Change
Rejects Only.
68 Invalid Borrower's Social Security Number Change Date.
Change Rejects Only.
69 Invalid Borrower's birth date change date. Change Rejects
Only.
70 Not in use.
71 Not In Use.
72 Total Anticipated Gross Amount must be greater than zero.
73 Not in use.
74 Not in use.
75 Acknowledged but not applied.
76 Invalid loan origination date.
77 Not in use.
78 Invalid Student's College Grade Level.
79 Not in use.
80 Not In Use.
81 Program Year and Cycle Indicator do not match.
82 Actual gross disbursement amount exceeds Loan Amount Approved.
Change Rejects Only.
83 Borrower and Student cannot be the same person -
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1485
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1484
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQL ORIG_REJ_4 (CONT) PLUS only.
84 Endorser and Student cannot be the same person -
PLUS only. Change Rejects Only.
85 Not in use.
86 Invalid Academic Year Start and End Dates.
87 Invalid Additional Unsubsidized Eligibility up to
Health Profession Programs Amount.
88 Invalid Additional Unsubsidized Eligibility for
Dependent Student.
89 Not in use.
90 All actual disbursements must be adjusted to $0. Change
Rejects Only.
91 Anticipated disbursement gross amount(s) must be greater than
zero. Change Rejects Only
92 Loan period start and end dates exceed the borrower's
academic year dates.
93 Invalid Borrower's Social Security Number (Stafford).
Change Rejects Only
94 Not in use.
95 Only four anticipated disbursements are allowed for a
PLUS Loan.
96 Loan not active for fee change. Change Rejects Only.
97 Invalid Origination Fee Percentage.
98 Not in use.
99 Not in use.
A1 Not in use.
A2 First Anticipated Disbursement Date must be the earliest.
Change Rejects Only.
A3 Not in use.
A4 Not in use.
A5 Anticipated Interest Rebate Amount is not equal to the
LOC's calculated interest rebate amount.
A6 Cannot Change Academic Year Start or End Date. Change
Rejects Only.
A7 Invalid Interest Rebate Percentage. Change Rejects Only.
A8 All Actual Disbursements Are Not Reduced to Zero. Change
Rejects Only.
The following values are valid for award year 2000-2001:
01 Invalid School Code.
02 Borrower's address is incomplete.
03 Invalid Borrower Birth Date.
04 Invalid Borrower Default on Education Loans Code.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1486
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1485
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQL ORIG_REJ_4 (CONT) 05 Invalid Borrower's Citizenship Code.
06 Must Provide Borrower's First or Last Name.
07 Must Provide Borrower's Alien Registration Number.
08 Anticipated Disbursement date prior to the loan period
start date (-10 days).
09 Anticipated Disbursement date after the loan period end
date (+90 days).
10 Minimum of two disbursements is required.
11 Anticipated Disbursement Date is Blank.
12 Total Amount Disbursed Must Be Less Than or Equal
The Loan Amount Approved.
13 Not in use.
14 Not In Use.
15 Invalid Loan Year.
16 This Loan ID Is Already On File(Duplicate).
17 This Borrower has the same Social Security Number
as another DLSS Borrower.
18 Loan Fee Amount Does Not Reflect the Current
Loan Fee Percentage.
19 This Field Cannot be Modified. Change Rejects Only.
20 Invalid State Code.
21 Invalid Disclosure Statement Print Indicator
22 Invalid Field Number.
23 Credit Indicator reject.
24 This Loan ID is Not on File. Change Rejects Only.
25 Must provide Loan Period Start and End Dates.
26 Loan Amount Approved exceeds the annual maximum
limits for this borrower at your school for overlapping
academic years. Review the borrower's academic years,
dependency status, and loan approved amount.
27 Anticipated Net Amount is not equal to Gross
Amount minus Loan Fee.
28 Invalid Loan Type.
29 Must Provide Borrower/Student Social Security Number.
30 Loan period is invalid.
31 Loan Period Start Date Is Greater Than the Loan
Period End Date.
32 Not in use.
33 Loan Amount Must Be Positive.
34 Invalid Promissory Note Print Indicator.
35 Not in use.
36 Borrower And Student Social Security Number
Cannot Be The Same.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1487
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1486
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQL ORIG_REJ_4 (CONT) 37 Invalid Student Birth Date.
38 Invalid Student Citizenship Code.
39 Invalid Student Default On Education Loans Code.
40 Must Provide Either Student's First Or Last Name.
41 Must Provide Student's Alien Registration Number.
42 School Closed.
43 Not In Use.
44 School is ineligible.
45 Not In Use.
46 The Borrower's Middle Initial Must Be a Space or
Alphabetic.
47 The Student's Middle Initial Must Be a Space or
Alphabetic.
48 The Phone Number Must Be Numeric or Blank.
49 Not In Use.
50 Not In Use.
51 Not In Use.
52 Invalid Date Format.
53 Not In Use.
54 Anticipated Gross amount disbursed should not be blank.
55 Zip Code Must Be Numeric.
56 Borrower's State Code Should Not Be Blank.
57 Borrower's Zip Code Should Not Be Blank.
58 State Code In Borrower's Driver License Is Invalid.
(Not used for Year 3, 4 and 5).
59 Numeric Field Contains Non-numeric Characters.
60 Invalid Dependency Status.
61 Borrower's local address incomplete.
62 Borrower's local zip code must be numeric.
63 Borrower's local State code should not be blank.
64 Borrower's local zip code cannot be blank.
65 Invalid Borrower's local state code.
66 Invalid Borrower's permanent address change date.
67 Invalid Borrower's local address change date. Change
Rejects Only.
68 Invalid Borrower's Social Security Number change
date. Change Rejects Only.
69 Invalid Borrower's birth date change date. Change
Rejects Only.
70 Not in use.
71 Not In Use.
72 Total anticipated Gross disbursements must be greater
than zero.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1488
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1487
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQL ORIG_REJ_4 (CONT) 73 Disbursement Percentages should sum to 100%.
74 Not in use.
75 Acknowledged but not applied.
76 Invalid loan origination date.
77 Not in use.
78 Must provide a valid Student's College Grade Level.
79 Minimum of two Disbursement Percentages Required,
if not an Experimental school.
80 Not In Use.
81 Different Year Record(s) Included in Batch Message
Class Received.
82 Loan Amount Approved is Less than the Sum of the
Actual Disbursements.
83 Borrower and Student cannot be the same person -
PLUS only.
84 Endorser and Student cannot be the same person -
PLUS only.
85 Not in use.
86 Invalid Academic Year Start and End Dates.
87 Invalid Additional Unsubsidized Eligibility up to
HEAL amount.
88 Invalid Additional Unsubsidized Eligibility for
Dependent Student.
89 Not in use.
90 Changing loan amount approved to zero requires all
anticipated disbursements to be adjusted to zero.
Change Rejects Only.
91 Prior to increasing the loan amount approved from $0,
anticipated disbursements must be increased.
Change Rejects Only
92 Loan period start and end dates exceed the borrower's
academic year dates.
93 Borrower's Social Security Number is not valid (Stafford).
Change Rejects Only
94 Not in use.
95 Only four anticipated disbursements are allowed for a
PLUS Loan.
97 Fee is invalid.
98 Not in use.
A1 Not in use.
A2 Date of First Anticipated Disbursement must be the earliest.
A3 Invalid field content.
A4 Invalid field content.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1489
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1488
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQL ORIG_REJ_4 (CONT)
SDBQN ORIG_REJ_5 FOCUS='Orig,Rej,5' 2
RECORD COPY NAME='SD-LO-REJ-CODE-5'
A value indicating the fifth reject reason for the origination record.
The following values are valid for award year 2002-2003:
01 Invalid School Code.
02 Borrower's address is incomplete.
03 Invalid Borrower Birth Date.
04 Invalid Borrower's Loan Default/Grant Overpayment.
05 Invalid Borrower's Citizenship Code.
06 Must Provide Borrower's First or Last Name.
07 Must Provide Borrower's Alien Registration Number.
08 Anticipated Disbursement date prior to the loan period
start date (-10 days).
09 Anticipated Disbursement date after the loan period end
date (+90 days).
10 Minimum of two anticipated disbursements is required.
11 Anticipated Disbursement Date is Blank.
12 Total Anticipated Gross Amount Must Be Less Than or Equal to
The Loan Amount Approved.
13 Anticipated Disbursement Dates are not in chronological order.
14 Not In Use.
15 Invalid Program Year.
16 Loan Identifier must be unique.
17 This Borrower has the same Social Security Number
as another direct loan borrower
18 Anticipted Loan Fee Amount is not equal to COD's
Calculated Loan Fee Amount.
19 This Field Cannot be Modified. Change Rejects Only.
20 Invalid State Code.
21 Invalid Disclosure Statement Print Indicator
22 Invalid Change Field Number. Change Rejects Only.
23 Not in use.
24 Loan Identifier does not exist. Change Rejects Only.
25 Must provide Loan Period Start and End Dates.
26 Loan Amount Approved exceeds the maximum annual
loan limits for this borrower at your school
27 Anticipated Net Amount is not equal to COD's
Calculated Net Amount.
28 Invalid Loan Type.
29 Must Provide Borrower/Student Social Security Number.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1490
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1489
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQN ORIG_REJ_5 (CONT) 30 Loan period is invalid.
31 Loan Period Start Date Is Greater Than the Loan
Period End Date.
32 Not in use.
33 Loan Amount Approved must Be Positive.
34 Invalid Promissory Note Print Indicator.
35 Not in use.
36 Borrower And Student Social Security Number
Cannot Be The Same.
37 Invalid Student's Birth Date.
38 Invalid Student's Citizenship.
39 Invalid Student's Loan Default/Grant Overpayment.
40 Must Provide Either Student's First Or Last Name.
41 Must Provide Student's Alien Registration Number.
42 School Closed.
43 Not In Use.
44 School is ineligible.
45 Not In Use.
46 Invalid Borrower's Middle Initial.
47 Invalid Student's Middle Initial.
48 Invalid Borrower's Telephone Number.
49 Not In Use.
50 Not In Use.
51 Not In Use.
52 Invalid Date Format.
53 Not In Use.
54 Not in use.
55 Invalid Zip Code.
56 Invalid Borrower's State Code.
57 Borrower's Permanent Zip Code Should Not Be Blank.
58 Not in use.
59 Invalid Numeric Field.
60 Invalid Dependency Status.
61 Not in use
62 Not in use
63 Not in use
64 Not in use
65 Not in use
66 Not in use
67 Not in use
68 Not in use
69 Not in use
70 Not in use.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1491
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1490
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQN ORIG_REJ_5 (CONT) 71 Not In Use.
72 Total Anticipated Gross Amount must be greater than zero.
73 Not in use.
74 Not in use.
75 Acknowledged but not applied.
76 Invalid loan origination date.
77 Not in use.
78 Invalid Student's College Grade Level.
79 Not in use.
80 Not In Use.
81 Program Year and Cycle Indicator do not match.
82 Actual gross disbursement amount exceeds Loan Amount Approved.
Change Rejects Only.
83 Borrower and Student cannot be the same person -
PLUS only.
84 Endorser and Student cannot be the same person -
PLUS only. Change Rejects Only.
85 Not in use.
86 Invalid Academic Year Start and End Dates.
87 Invalid Additional Unsubsidized Eligibility up to
Health Profession Programs Amount.
88 Invalid Additional Unsubsidized Eligibility for
Dependent Student.
89 Not in use.
90 All actual disbursements must be adjusted to $0. Change
Rejects Only.
91 Anticipated disbursement gross amount(s) must be greater than
zero. Change Rejects Only
92 Loan period start and end dates exceed the
academic year dates.
93 Invalid Borrower's Social Security Number (Stafford). Change
Rejects Only
94 Not in use.
95 Only four anticipated disbursements are allowed for a
PLUS Loan.
96 Loan not active for fee change. Change Rejects Only.
97 Invalid Origination Fee Percentage.
98 Not in use.
99 Not in use.
A1 Not in use.
A2 First Anticipated Disbursement Date must be the earliest.
Change Rejects Only.
A3 Not in use.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1492
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1491
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQN ORIG_REJ_5 (CONT) A4 Not in use.
A5 Anticipated Interest Rebate Amount is not equal to the
LOC's calculated interest rebate amount.
A6 Cannot Change Academic Year Start or End Date. Change
Rejects Only.
A7 Invalid Interest Rebate Percentage. Change Rejects Only.
A8 All Actual Disbursements Are Not Reduced to Zero. Change
Rejects Only.
A9 This person not on CPS
B1 Not in use
B2 Not in use
B3 Invalid origination for this borrower
The following values are valid for award year 2001-2002:
01 Invalid School Code.
02 Borrower's address is incomplete.
03 Invalid Borrower Birth Date.
04 Invalid Borrower's Loan Default/Grant Overpayment.
05 Invalid Borrower's Citizenship Code.
06 Must Provide Borrower's First or Last Name.
07 Must Provide Borrower's Alien Registration Number.
08 Anticipated Disbursement date prior to the loan period
start date (-10 days).
09 Anticipated Disbursement date after the loan period end
date (+90 days).
10 Minimum of two anticipated disbursements is required.
11 Anticipated Disbursement Date is Blank.
12 Total Anticipated Gross Amount Must Be Less Than or Equal to
The Loan Amount Approved.
13 Anticipated Disbursement Dates are not in chronological order.
14 Not In Use.
15 Invalid Program Year.
16 Loan Identifier must be unique.
17 This Borrower has the same Social Security Number
as another DLSS Borrower.
18 Anticipted Loan Fee Amount is not equal to the LOC's
Calculated Loan Fee Amount.
19 This Field Cannot be Modified. Change Rejects Only.
20 Invalid State Code.
21 Invalid Disclosure Statement Print Indicator
22 Invalid Change Field Number. Change Rejects Only.
23 Not in use.
24 Loan Identifier does not exist. Change Rejects Only.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1493
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1492
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQN ORIG_REJ_5 (CONT) 25 Must provide Loan Period Start and End Dates.
26 Loan Amount Approved exceeds the annual maximum
limits for this borrower at your school for overlapping
academic years. Review the borrower's academic years,
dependency status, and loan approved amount.
27 Anticipated Net Amount is not equal to the LOC's
Calculated Net Amount.
28 Invalid Loan Type.
29 Must Provide Borrower/Student Social Security Number.
30 Loan period is invalid.
31 Loan Period Start Date Is Greater Than the Loan
Period End Date.
32 Not in use.
33 Loan Amount Approved must Be Positive.
34 Invalid Promissory Note Print Indicator.
35 Not in use.
36 Borrower And Student Social Security Number
Cannot Be The Same.
37 Invalid Student Birth Date.
38 Invalid Student's Citizenship.
39 Invalid Student's Loan Default/Grant Overpayment.
40 Must Provide Either Student's First Or Last Name.
41 Must Provide Student's Alien Registration Number.
42 School Closed.
43 Not In Use.
44 School is ineligible.
45 Not In Use.
46 Invalid Borrower's Middle Initial.
47 Invalid Student's Middle Initial.
48 Invalid Borrower's Telephone Number.
49 Not In Use.
50 Not In Use.
51 Not In Use.
52 Invalid Date Format.
53 Not In Use.
54 Not in use.
55 Invalid Zip Code.
56 Invalid Borrower's State Code.
57 Borrower's Permanent Zip Code Should Not Be Blank.
58 Not in use.
59 Invalid Numeric Field.
60 Invalid Dependency Status.
61 Student's Local Address incomplete.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1494
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1493
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQN ORIG_REJ_5 (CONT) 62 Student's Local Zip Code must be numeric.
63 Student's Local Address State should not be blank.
64 Student's Local Zip Code should not be blank.
65 Invalid Student's Local Address State.
66 Invalid Borrower's Permanent Address Change Date. Change
Rejects Only.
67 Invalid Student's Local Address Change Date. Change Rejects
Only.
68 Invalid Borrower's Social Security Number Change Date. Change
Rejects Only.
69 Invalid Borrower's birth date change date. Change Rejects
Only.
70 Not in use.
71 Not In Use.
72 Total Anticipated Gross Amount must be greater than zero.
73 Not in use.
74 Not in use.
75 Acknowledged but not applied.
76 Invalid loan origination date.
77 Not in use.
78 Invalid Student's College Grade Level.
79 Not in use.
80 Not In Use.
81 Program Year and Cycle Indicator do not match.
82 Actual gross disbursement amount exceeds Loan Amount Approved.
Change Rejects Only.
83 Borrower and Student cannot be the same person -
PLUS only.
84 Endorser and Student cannot be the same person -
PLUS only. Change Rejects Only.
85 Not in use.
86 Invalid Academic Year Start and End Dates.
87 Invalid Additional Unsubsidized Eligibility up to
Health Profession Programs Amount.
88 Invalid Additional Unsubsidized Eligibility for
Dependent Student.
89 Not in use.
90 All actual disbursements must be adjusted to $0. Change
Rejects Only.
91 Anticipated disbursement gross amount(s) must be greater than
zero. Change Rejects Only
92 Loan period start and end dates exceed the borrower's
academic year dates.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1495
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1494
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQN ORIG_REJ_5 (CONT) 93 Invalid Borrower's Social Security Number (Stafford). Change
Rejects Only
94 Not in use.
95 Only four anticipated disbursements are allowed for a
PLUS Loan.
96 Loan not active for fee change. Change Rejects Only.
97 Invalid Origination Fee Percentage.
98 Not in use.
99 Not in use.
A1 Not in use.
A2 First Anticipated Disbursement Date must be the earliest.
Change Rejects Only.
A3 Not in use.
A4 Not in use.
A5 Anticipated Interest Rebate Amount is not equal to the
LOC's calculated interest rebate amount.
A6 Cannot Change Academic Year Start or End Date. Change
Rejects Only.
A7 Invalid Interest Rebate Percentage. Change Rejects Only.
A8 All Actual Disbursements Are Not Reduced to Zero. Change
Rejects Only.
The following values are valid for award year 2000-2001:
01 Invalid School Code.
02 Borrower's address is incomplete.
03 Invalid Borrower Birth Date.
04 Invalid Borrower Default on Education Loans Code.
05 Invalid Borrower's Citizenship Code.
06 Must Provide Borrower's First or Last Name.
07 Must Provide Borrower's Alien Registration Number.
08 Anticipated Disbursement date prior to the loan period
start date (-10 days).
09 Anticipated Disbursement date after the loan period end
date (+90 days).
10 Minimum of two disbursements is required.
11 Anticipated Disbursement Date is Blank.
12 Total Amount Disbursed Must Be Less Than or Equal
The Loan Amount Approved.
13 Not in use.
14 Not In Use.
15 Invalid Loan Year.
16 This Loan ID Is Already On File(Duplicate).
17 This Borrower has the same Social Security Number
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1496
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1495
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQN ORIG_REJ_5 (CONT) as another DLSS Borrower.
18 Loan Fee Amount Does Not Reflect the Current
Loan Fee Percentage.
19 This Field Cannot be Modified. Change Rejects Only.
20 Invalid State Code.
21 Invalid Disclosure Statement Print Indicator
22 Invalid Field Number.
23 Credit Indicator reject.
24 This Loan ID is Not on File. Change Rejects Only.
25 Must provide Loan Period Start and End Dates.
26 Loan Amount Approved exceeds the annual maximum
limits for this borrower at your school for overlapping
academic years. Review the borrower's academic years,
dependency status, and loan approved amount.
27 Anticipated Net Amount is not equal to Gross
Amount minus Loan Fee.
28 Invalid Loan Type.
29 Must Provide Borrower/Student Social Security Number.
30 Loan period is invalid.
31 Loan Period Start Date Is Greater Than the Loan
Period End Date.
32 Not in use.
33 Loan Amount Must Be Positive.
34 Invalid Promissory Note Print Indicator.
35 Not in use.
36 Borrower And Student Social Security Number
Cannot Be The Same.
37 Invalid Student Birth Date.
38 Invalid Student Citizenship Code.
39 Invalid Student Default On Education Loans Code.
40 Must Provide Either Student's First Or Last Name.
41 Must Provide Student's Alien Registration Number.
42 School Closed.
43 Not In Use.
44 School is ineligible.
45 Not In Use.
46 The Borrower's Middle Initial Must Be a Space or
Alphabetic.
47 The Student's Middle Initial Must Be a Space or
Alphabetic.
48 The Phone Number Must Be Numeric or Blank.
49 Not In Use.
50 Not In Use.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1497
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1496
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQN ORIG_REJ_5 (CONT) 51 Not In Use.
52 Invalid Date Format.
53 Not In Use.
54 Anticipated Gross amount disbursed should not be blank.
55 Zip Code Must Be Numeric.
56 Borrower's State Code Should Not Be Blank.
57 Borrower's Zip Code Should Not Be Blank.
58 State Code In Borrower's Driver License Is Invalid.
(Not used for Year 3, 4 and 5).
59 Numeric Field Contains Non-numeric Characters.
60 Invalid Dependency Status.
61 Borrower's local address incomplete.
62 Borrower's local zip code must be numeric.
63 Borrower's local State code should not be blank.
64 Borrower's local zip code cannot be blank.
65 Invalid Borrower's local state code.
66 Invalid Borrower's permanent address change date.
67 Invalid Borrower's local address change date. Change
Rejects Only.
68 Invalid Borrower's Social Security Number change
date. Change Rejects Only.
69 Invalid Borrower's birth date change date. Change
Rejects Only.
70 Not in use.
71 Not In Use.
72 Total anticipated Gross disbursements must be greater
than zero.
73 Disbursement Percentages should sum to 100%.
74 Not in use.
75 Acknowledged but not applied.
76 Invalid loan origination date.
77 Not in use.
78 Must provide a valid Student's College Grade Level.
79 Minimum of two Disbursement Percentages Required,
if not an Experimental school.
80 Not In Use.
81 Different Year Record(s) Included in Batch Message
Class Received.
82 Loan Amount Approved is Less than the Sum of the
Actual Disbursements.
83 Borrower and Student cannot be the same person -
PLUS only.
84 Endorser and Student cannot be the same person -
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1498
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1497
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQN ORIG_REJ_5 (CONT) PLUS only.
85 Not in use.
86 Invalid Academic Year Start and End Dates.
87 Invalid Additional Unsubsidized Eligibility up to
HEAL amount.
88 Invalid Additional Unsubsidized Eligibility for
Dependent Student.
89 Not in use.
90 Changing loan amount approved to zero requires all
anticipated disbursements to be adjusted to zero.
Change Rejects Only.
91 Prior to increasing the loan amount approved from $0,
anticipated disbursements must be increased.
Change Rejects Only
92 Loan period start and end dates exceed the borrower's
academic year dates.
93 Borrower's Social Security Number is not valid (Stafford).
Change Rejects Only
94 Not in use.
95 Only four anticipated disbursements are allowed for a
PLUS Loan.
97 Fee is invalid.
98 Not in use.
A1 Not in use.
A2 Date of First Anticipated Disbursement must be the earliest.
A3 Invalid field content.
A4 Invalid field content.
SDBQT SERVICER_CODE FOCUS='Servicer,Code' 6
RECORD COPY NAME='SD-LO-SERVICER-CODE'
The six-position Servicer Location Code of the servicer
location first assigned to the loan when it was booked.
This code is received from the Loan Origination Center
on the Loan Servicer Location record (message class DISVnnOP).
SDBQU BOOKED_DATE FOCUS='Booked,Date' 8
RECORD COPY NAME='SD-LO-BOOKED-DATE'
The date associated with booking the loan.
SDBQV BOOKED_STAT FOCUS='Booked,Stat' 1
RECORD COPY NAME='SD-LO-BOOKED-STAT'
Booked Status of record at the LOC.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1499
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1498
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBQV BOOKED_STAT (CONT)
Valid values for award year 1999-2000:
A = Booked
R = Unbooked/Rejected
Valid values for award year 1998-1999:
A = Booked
L = Booked, but not Applied (Loan Detail Only)
R = Unbooked/Rejected
SDBRA LO_BOOK_REJ_1 FOCUS='Book,Rej,1' 2
RECORD COPY NAME='SD-LO-BOOK-REJ-1'
First reject code indicating why record was rejected by the LOC.
This field is system-maintained by Program SBA810.
1 Promissory note has been rejected by LOC.
3 Disbursement error occurred.
B Loan not booked-Missing Disbursement record.
C Loan not booked-Missing Promissory note and disbursement record.
H Loan not booked-Missing Promissory note.
K Loan not booked-Missing origination record and disbursement
record.
SDBRB LO_BOOK_REJ_2 FOCUS='Book,Rej,2' 2
RECORD COPY NAME='SD-LO-BOOK-REJ-2'
Second reject code indicating why record was rejected by the LOC.
This field is system-maintained by Program SBA810.
1 Promissory note has been rejected by LOC.
3 Disbursement error occurred.
B Loan not booked-Missing Disbursement record.
C Loan not booked-Missing Promissory note and disbursement record.
H Loan not booked-Missing Promissory note.
K Loan not booked-Missing origination record and disbursement
record.
SDBRC LO_BOOK_REJ_3 FOCUS='Book,Rej,3' 2
RECORD COPY NAME='SD-LO-BOOK-REJ-3'
Third reject code indicating why record was rejected by the LOC.
This field is system-maintained by Program SBA810.
1 Promissory note has been rejected by LOC.
3 Disbursement error occurred.
B Loan not booked-Missing Disbursement record.
C Loan not booked-Missing Promissory note and disbursement record.
H Loan not booked-Missing Promissory note.
K Loan not booked-Missing origination record and disbursement
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1500
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1499
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBRC LO_BOOK_REJ_3 (CONT) record.
SDBRD LO_BOOK_REJ_4 FOCUS='Book,Rej,4' 2
RECORD COPY NAME='SD-LO-BOOK-REJ-4'
Fourth reject code indicating why record was rejected by the LOC.
This field is system-maintained by Program SBA810.
1 Promissory note has been rejected by LOC.
3 Disbursement error occurred.
B Loan not booked-Missing Disbursement record.
C Loan not booked-Missing Promissory note and disbursement record.
H Loan not booked-Missing Promissory note.
K Loan not booked-Missing origination record and disbursement
record.
SDBRE LO_BOOK_REJ_5 FOCUS='Book,Rej,5' 2
RECORD COPY NAME='SD-LO-BOOK-REJ-5'
Fifth reject code indicating why record was rejected by the LOC
This field is system-maintained by Program SBA810.
1 Promissory note has been rejected by LOC.
3 Disbursement error occurred.
B Loan not booked-Missing Disbursement record.
C Loan not booked-Missing Promissory note and disbursement record.
H Loan not booked-Missing Promissory note.
K Loan not booked-Missing origination record and disbursement
record.
SDBRF LO_DISCL_PRNT_IND FOCUS='Disclosure,Print Ind' 1
RECORD COPY NAME='SD-LO-DISCL-PRNT-IND'
A value indicating in what location the Disclosure Statement will
print.
DEFAULT: (BLANK)
VALUES: (BLANK) Disclosure Statement print location not determined
L Loan Origination Center (LOC) prints (This value
will be translated to a 'Y' on the Loan
Origination/Change record when SBA800 runs.)
S School prints (This value will be translated to a
'blank' on the Loan Origination/Change record whe
SBA800 runs.)
Z Reprint a Disclosure Statement at the LOC.
SDBRG LO_DISCL_PRNT_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Disclosure,Print Chg'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1501
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1500
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBRG LO_DISCL_PRNT_CHG (CONT) RECORD COPY NAME='SD-LO-DISCL-PRNT-CHG'
A value indicating whether the student's Disclosure Statement Print
Indicator changed since the student's record was last reported to the
Loan Origination Center (SBA800). Default = Blank.
SDBRH LO_NEEDS_DISCL_IND FOCUS='Needs,Disclosure Ind' 1
RECORD COPY NAME='SD-LO-NEEDS-DISCL-IND'
A value indicating that an original/revised or reprint Disclosure
Statement needs to be printed.
DEFAULT: (BLANK)
VALUES: (BLANK)
Y Ready to print original or revised
R Ready to reprint
SDBRI LO_DISCL_PRNT_DT FOCUS='Disclosure,Print Dt' 8
RECORD COPY NAME='SD-LO-DISCL-PRNT-DATE'
The date the school last printed the Disclosure Statement.
SDBRJ LO_LOC_MPN_STATUS FOCUS='LOC,MPN Status' 1
RECORD COPY NAME='SD-LO-LOC-MPN-STATUS'
The status of the MPN on file at the Loan Origination Center (LOC).
DEFAULT: (BLANK)
VALUES: (BLANK) For PLUS
A Accepted Master Promissory Note at the LOC.
P Master Promissory Note not on file at the LOC.
I Inactive
C Closed
Q Rejected (Origination Acknowledgement)
R Rejected (Prom Note Acknowledgement)
X Pending (This value will only be used when there
is an MPN on file at the LOC with no loans
linked to it and the Loan Origination Status = B
for rejected).
SDBRK LO_MPN_ID_LINK FOCUS='MPN ID,Link' 23
RECORD COPY NAME='SD-LO-MPN-ID-LINK'
The MPN ID returned from the LOC with the Origination Acknowledgement
(years 2000 and 2001) or with the Promissory Note
Acknowledgement (SBA810). This is the MPN ID which the
LOC has the loan linked to.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1502
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1501
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBRK LO_MPN_ID_LINK (CONT)
SDBRL ACAD_START_DATE FOCUS='Acad,Start,Date' 8
RECORD COPY NAME='SD-LO-ACAD-START-DATE'
A date indicating the academic year start date.
SDBRM ACAD_END_DATE FOCUS='Acad,End,Date' 8
RECORD COPY NAME='SD-LO-ACAD-END-DATE'
A date indicating the academic year end date.
SDBRN ACAD_START_DATE_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Acad,Start,Date,Chg'
RECORD COPY NAME='SD-LO-ACAD-START-DATE-CHG'
A value indicating whether the student's academic year start date
has changed.
SDBRO ACAD_END_DATE_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Acad,End,Date,Chg'
RECORD COPY NAME='SD-LO-ACAD-END-DATE-CHG'
A value indicating whether the student's academic year end date
has changed.
SDBRP MPN_IND FOCUS='MPN,Indicator' 1
RECORD COPY NAME='SD-LO-MPN-INDICATOR'
A value indicating whether the Loan Origination Record (LOR) has been
linked to an MPN at the LOC.
DEFAULT: (BLANK)
VALUES: (BLANK) For PLUS
Y LOR has been linked to an MPN at the LOC.
N LOR has not been linked to an MPN at the LOC.
E Electronic MPN on file at the LOC.
I Active MPN on file per ISIR.
P Prom Note Acknowledgement has been received.
SDBRQ ANTIC_REBATE_TOT FOCUS='Antic,Rebate Tot' 5
RECORD COPY NAME='SD-LO-ANTIC-REBATE-TOT'
The anticipated total interest rebate amount for the loan. This
field is system-maintained during the awarding process.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1503
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1502
SEGMENT 020 LOAN ORIGINATION DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDBRR ACT_REBATE_TOT FOCUS='Act,Rebate Tot' 5
RECORD COPY NAME='SD-LO-ACT-REBATE-TOT'
The actual total interest rebate amount of the loan. This field
is system-maintained.
SDBRS REBATE_RATE FOCUS='Rebate,Rate' 5
RECORD COPY NAME='SD-LO-REBATE-RATE'
Interest rebate rate for this loan. This field is system-maintained
from the Direct Loan Rate Table (Screen SLR).
SDBRT INT_REBATE_RATE_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Int,Rebate,Rate,Change'
RECORD COPY NAME='SD-LO-REBATE-RATE-CHG'
A value indicating whether the interest rebate rate has changed since
the student's Origination record was last reported to the Loan
Origination Center.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: SDBRU - SDBRZ **
** Number of bytes reserved: 81 **
** First start position: 275 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SDBSA - SDBZA **
** Number of bytes available: 15 **
** First start position: 356 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1504
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1503
SEGMENT 030 LOAN DISBURSEMENT DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDCCE DISB_ANTIC_DATE FOCUS='Disb,Antic,Date' 8
RECORD COPY NAME='SD-LD-DISB-ANTIC-DATE'
System-maintained. The anticipated disbursement date for this
disbursement.
SDCCJ DISB_ANTIC_DT_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Disb,Antic Dt,Change'
RECORD COPY NAME='SD-LD-DISB-ANTIC-DATE-CHG'
A value indicating whether the anticipated disbursement date has
changed since the student's Origination record was last reported
to the Loan Origination Center.
SDCCO DISB_ANTIC_GROSS FOCUS='Antic,Gross' 5
RECORD COPY NAME='SD-LD-DISB-ANTIC-GROSS'
System-maintained. The anticipated gross amount of this disbursement.
SDCCT DISB_ANTIC_GR_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Antic,Gross,Change'
RECORD COPY NAME='SD-LD-DISB-ANTIC-GROSS-CHG'
A value indicating whether the anticipated gross amount of this
disbursement has changed since the student's Origination record
was last reported to the Loan Origination Center.
SDCCY DISB_ANTIC_LN_FEE FOCUS='Antic,Loan,Fee' 5
RECORD COPY NAME='SD-LD-DISB-ANTIC-LOAN-FEE'
System-maintained. The anticipated loan fee for this disbursement.
SDCDE DISB_ANTIC_NET FOCUS='Antic,Net' 5
RECORD COPY NAME='SD-LD-DISB-ANTIC-NET'
System-maintained. The anticipated net amount of this disbursement.
SDCDJ DISB_CANC_CODE FOCUS='Disb,Cancel,Code' 1
RECORD COPY NAME='SD-LD-DISB-CANC-CODE'
A value indicating whether this disbursement of the loan has been
cancelled. System-maintained during the awarding process.
DEFAULT: (BLANK)
VALUES: (BLANK) No, this disbursement has not been cancelled.
Y Yes, this disbursement has been cancelled.
SDCDO DISB_CANC_CODE_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Disb,Can Code,Change'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1505
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1504
SEGMENT 030 LOAN DISBURSEMENT DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDCDO DISB_CANC_CODE_CHG (CONT) RECORD COPY NAME='SD-LD-DISB-CANC-CODE-CHG'
A value indicating whether the cancellation code associated with this
disbursement has been changed since the student's record was last
reported to the Loan Origination Center.
SDCDT DISB_CANC_DATE FOCUS='Disb,Cancel,Date' 8
RECORD COPY NAME='SD-LD-DISB-CANC-DATE'
The date the cancellation code associated with this disbursement was
last updated.
SDCEE DISB_ACTL_DATE FOCUS='Disb,Actual,Date' 8
RECORD COPY NAME='SD-LD-DISB-ACTUAL-DATE'
The date this disbursement was actually disbursed. This field is
system-maintained.
SDCEJ DISB_ACTL_DATE_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Disb,Act Dt,Change'
RECORD COPY NAME='SD-LD-DISB-ACTUAL-DATE-CHG'
A value indicating whether the actual disbursement date has changed
since the student's Disbursement record was last reported to the
Loan Origination Center.
SDCEO DISB_ACTL_GROSS FOCUS='Disb,Actual,Gross' 5
RECORD COPY NAME='SD-LD-DISB-ACTUAL-GROSS'
System-maintained. The actual gross amount of this disbursement.
SDCET DISB_ACTL_GROSS_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Disb,Act Gr,Change'
RECORD COPY NAME='SD-LD-DISB-ACTUAL-GROSS-CHG'
A value indicating whether the actual gross amount of the loan has
changed since the student's record was last reported to the Loan
Origination Center.
SDCFE DISB_ACTL_LOAN_FEE FOCUS='Disb,Actual,Loan Fee' 5
RECORD COPY NAME='SD-LD-DISB-ACTUAL-LOAN-FEE'
System-maintained. The actual loan fee for this disbursement.
SDCFJ DISB_ACTL_NET FOCUS='Disb,Actual,Net' 5
RECORD COPY NAME='SD-LD-DISB-ACTUAL-NET'
System-maintained. The actual net amount of this disbursement.
SDCFO DISB_ACTL_NET_ADJ FOCUS='Disb,Actual,Net Adj' 5
RECORD COPY NAME='SD-LD-DISB-ACTUAL-NET-ADJ'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1506
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1505
SEGMENT 030 LOAN DISBURSEMENT DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDCFO DISB_ACTL_NET_ADJ (CONT) The difference between the original actual net disbursement amount
and the new actual net disbursement amount for this disbursement.
This field is system-maintained.
SDCFT DISB_NET_ADJ_DATE FOCUS='Disb,Net Adj,Date' 8
RECORD COPY NAME='SD-LD-DISB-NET-ADJ-DATE'
Date an adjustment to the net disbursement amount was last made for
for this disbursment. This field is system-maintained.
SDCIK DISB_SEQ_NUM FOCUS='Disb,Sequence,Num' 2
RECORD COPY NAME='SD-LD-DISB-SEQ-NUM'
The system-generated number reflecting the chronological order of this
disbursement detail transaction relative to all other disbursement
detail transactions for the same Disbursement Number.
RANGES: 01-40
SDCIQ LD_DISB_ID FOCUS='LD,Disb,Id' 5 C
RECORD COPY NAME='SD-LD-DISB-ID'
The Disbursement ID associated with this loan. This field is
system-maintained.
SDCY0 LD_DISB_IDENT FOCUS='LD,Disb,ID' 3
RECORD COPY NAME='SD-LD-DISB-IDENT'
The Disbursement ID associated with this loan.
SDCIR DISB_ACK_DATE FOCUS='Disb,Ack,Date' 8
RECORD COPY NAME='SD-LD-DISB-ACK-DATE'
The date the LOC acknowledged a disbursement. Format: CCYYMMDD
SDCIS DISB_ANTIC_REBATE FOCUS='Antic,Rebate' 5
RECORD COPY NAME='SD-LD-DISB-ANTIC-REBATE'
System-maintained. The anticipated interest rebate amount for this
disbursement.
SDCIT DISB_ACTL_REBATE FOCUS='Disb,Actual,Rebate' 5
RECORD COPY NAME='SD-LD-DISB-ACTUAL-REBATE'
System-maintained. The actual interest rebate amount for this
disbursement.
******************************************************************
** **
** SCT FILLER **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1507
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1506
SEGMENT 030 LOAN DISBURSEMENT DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDCIT DISB_ACTL_REBATE (CONT) ** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: SDCIU - SDCLZ **
** Number of bytes reserved: 24 **
** First start position: 66 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SDCMA - SDCPZ **
** Number of bytes available: 015 **
** First start position: 090 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1508
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1507
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDCE PN_STATUS FOCUS='Status' 1
RECORD COPY NAME='SD-PN-STAT'
A value indicating the current status of the promissory note
or promissory note/application. This field is system-maintained
as indicated below.
DEFAULT: (BLANK)
VALUES: (BLANK) No activity
A Accepted by the Loan Origination Center (SBA810)
P Printed (SBA820 for PLUS)
R Rejected by the Loan Origination Center (SBA810)
S Paper copy sent to Loan Origination Center(SBA840)
X Pending acceptance at the Loan Orig. Center (SBA81
SDDCJ PN_PRNT_IND FOCUS='Print,Indicator' 1
RECORD COPY NAME='SD-PN-PRINT-INDICATOR'
A value indicating the print status of the promissory note.
DEFAULT: (BLANK)
VALUES: (BLANK) Not ready to print
O Printed Onsite
P Ready to print
R Ready to reprint
SDDCT PN_PRNT_DATE FOCUS='Print,Date' 8
RECORD COPY NAME='SD-PN-PRINT-DATE'
Date the promissory note was last printed. This field is
maintained by Program SBA820 for PLUS.
SDDDE PN_REC_DATE FOCUS='Receive,Date' 8
RECORD COPY NAME='SD-PN-RECEIVE-DATE'
The date on which the signed promissory note or promissory
note/application was received from the borrower and verified
by the institution. If not filled in on screen 381, this field
will be populated with the date the loan is batched to the
Manifest via Screen 383. Format is mmddyyyy.
When this field is populated for the first time, the Tracking record
(STFILE) is updated to complete.
******************************************************************
** **
** SCT FILLER **
** **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1509
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1508
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDDE PN_REC_DATE (CONT) ** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: SDDDF **
** Number of bytes reserved: 01 **
** First start position: 13 **
** **
******************************************************************
SDDDO PN_SHIP_DATE FOCUS='Ship,Date' 8
RECORD COPY NAME='SD-PN-SHIP-DATE'
The date the batch that contained the promissory note or promissory
note/application was shipped to the Loan Origination Center. This field
is maintained by Program SBA840.
SDDDT PN_SHIP_NUM FOCUS='Ship,Number' 17
RECORD COPY NAME='SD-PN-SHIP-NUMBER'
The batch number of the batch that contained the promissory note or
promissory note/application for shipment to the Loan Origination
Center. This field is maintained by Program SBA840. It is a composite
field made up of:
SDDDU Batch ID
SDDDV School Code
SDDDW Batch Date
SDDDX Batch Sequence Number
SDDDU PN_BATCH_ID FOCUS='PN,Batch,ID' 2
RECORD COPY NAME='SD-PN-BATCH-ID'
The Loan Origination Center's identifier for the type of batch.
SDDDV PN_SCH_CD FOCUS='PN,School,Code' 6
RECORD COPY NAME='SD-PN-SCH-CD'
The School Code assigned by the Loan Origination Center (from Screen
LIN).
SDDDW PN_BATCH_DATE FOCUS='PN,Batch,Date' 6
RECORD COPY NAME='SD-PN-BATCH-DATE'
The date the promissory note was batched.
SDDDX PN_BATCH_SEQ FOCUS='PN,Batch,Seq' 3
RECORD COPY NAME='SD-PN-BATCH-SEQ'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1510
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1509
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDDX PN_BATCH_SEQ (CONT) The sequence number of the promissory note manifest.
SDDDY PN_SRVCR_CONF_DATE FOCUS='Servicer,Conf,Date' 8
RECORD COPY NAME='SD-PN-SERV-CONF-DATE'
Date the institution received confirmation that the Loan Origination
Center accepted the promissory note or promissory note/application.
This field is system-maintained by Program SBA810.
SDDHE PN_LAST_TRANS_DATE FOCUS='Servicer,Trans,Date' 8
RECORD COPY NAME='SD-PN-LAST-TRANS-DATE
Date the promissory note manifest containing this loan was last sent
to the Loan Origination Center. This field is system-maintained by
Program SBA840.
SDDHL PN_REJECT_REASON1 FOCUS='Reject,Reason1' 2
RECORD COPY NAME='SD-PN-REJECT-REASON1'
First reason the promissory note or promissory note/application
was rejected by the Loan Origination Center. This field is
system-maintained by Program SBA810.
Valid values for award year 2002-2003:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Not in use
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1511
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1510
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHL PN_REJECT_REASON1 (CONT) I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student's Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
(PLUS LOANS ONLY)
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
Valid values for award year 2001-2002:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1512
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1511
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHL PN_REJECT_REASON1 (CONT) E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Loan amount requested missing (PLUS).
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student's Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
Valid values for award year 2000-2001:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Not in use.
05 Not in use.
06 Not in use.
07 Not in use.
08 Not in use.
09 Not in use.
10 Not in use.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1513
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1512
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHL PN_REJECT_REASON1 (CONT) (Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number Missing.
F Driver's License Missing.
G Citizen Status Missing (PLUS).
H Not in use.
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student Date of Birth Missing.
R Citizenship Data Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
SDDHM PN_REJECT_REASON2 FOCUS='Reject,Reason2' 2
RECORD COPY NAME='SD-PN-REJECT-REASON2'
Second reason the promissory note or promissory note/application
was rejected by the Loan Origination Center. This field is
system-maintained by Program SBA810.
Valid values for award year 2002-2003:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1514
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1513
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHM PN_REJECT_REASON2 (CONT) 04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Not in use
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student's Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
(PLUS LOANS ONLY)
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
Valid values for award year 2001-2002:
01 Missing origination record. (Pending Code - Requires no
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1515
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1514
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHM PN_REJECT_REASON2 (CONT) action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Loan amount requested missing (PLUS).
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student's Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1516
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1515
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHM PN_REJECT_REASON2 (CONT)
Valid values for award year 2000-2001:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Not in use.
05 Not in use.
06 Not in use.
07 Not in use.
08 Not in use.
09 Not in use.
10 Not in use.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number Missing.
F Driver's License Missing.
G Citizen Status Missing (PLUS).
H Not in use.
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student Date of Birth Missing.
R Citizenship Data Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1517
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1516
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHM PN_REJECT_REASON2 (CONT) Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
SDDHN PN_REJECT_REASON3 FOCUS='Reject,Reason3' 2
RECORD COPY NAME='SD-PN-REJECT-REASON3'
Third reason the promissory note or promissory note/application
was rejected by the Loan Origination Center. This field is
system-maintained by Program SBA810.
Valid values for award year 2002-2003:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Not in use
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student's Date of Birth Missing.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1518
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1517
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHN PN_REJECT_REASON3 (CONT) R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
(PLUS LOANS ONLY)
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
Valid values for award year 2001-2002:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Loan amount requested missing (PLUS).
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1519
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1518
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHN PN_REJECT_REASON3 (CONT) N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student's Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
Valid values for award year 2000-2001:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Not in use.
05 Not in use.
06 Not in use.
07 Not in use.
08 Not in use.
09 Not in use.
10 Not in use.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number Missing.
F Driver's License Missing.
G Citizen Status Missing (PLUS).
H Not in use.
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1520
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1519
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHN PN_REJECT_REASON3 (CONT) K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student Date of Birth Missing.
R Citizenship Data Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
SDDHO PN_REJECT_REASON4 FOCUS='Reject,Reason4' 2
RECORD COPY NAME='SD-PN-REJECT-REASON4'
Fourth reason the promissory note or promissory note/application
was rejected by the Loan Origination Center. This field is
system-maintained by Program SBA810.
Valid values for award year 2002-2003:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1521
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1520
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHO PN_REJECT_REASON4 (CONT) B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Not in use
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student's Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
(PLUS LOANS ONLY)
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
Valid values for award year 2001-2002:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1522
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1521
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHO PN_REJECT_REASON4 (CONT) 09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Loan amount requested missing (PLUS).
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student's Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
Valid values for award year 2000-2001:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Not in use.
05 Not in use.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1523
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1522
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHO PN_REJECT_REASON4 (CONT) 06 Not in use.
07 Not in use.
08 Not in use.
09 Not in use.
10 Not in use.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number Missing.
F Driver's License Missing.
G Citizen Status Missing (PLUS).
H Not in use.
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student Date of Birth Missing.
R Citizenship Data Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
SDDHP PN_REJECT_REASON5 FOCUS='Reject,Reason5' 2
RECORD COPY NAME='SD-PN-REJECT-REASON5'
Fifth reason the promissory note or promissory note/application
was rejected by the Loan Origination Center. This field is
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1524
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1523
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHP PN_REJECT_REASON5 (CONT) system-maintained by Program SBA810.
Valid values for award year 2002-2003:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Not in use
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student's Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
(PLUS LOANS ONLY)
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1525
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1524
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHP PN_REJECT_REASON5 (CONT) X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
Valid values for award year 2001-2002:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Loan amount requested missing (PLUS).
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student's Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1526
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1525
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHP PN_REJECT_REASON5 (CONT) V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
Valid values for award year 2000-2001:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Not in use.
05 Not in use.
06 Not in use.
07 Not in use.
08 Not in use.
09 Not in use.
10 Not in use.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number Missing.
F Driver's License Missing.
G Citizen Status Missing (PLUS).
H Not in use.
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student Date of Birth Missing.
R Citizenship Data Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1527
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1526
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHP PN_REJECT_REASON5 (CONT) T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
SDDHQ PN_MNTDT FOCUS='PN,Maint,Date' 8
RECORD COPY NAME='SD-PN-MNTDT'
System-maintained last activity date.
SDDHR PN_PR_SEQ_NUM FOCUS='PN,Pr.Seq.Num' 2
RECORD COPY NAME='SD-PN-PR-SEQ-NUM
A value indicating the print sequence number of a promissory note.
It is incremented by 1 if a promissory note is rejected. It is
printed on the promissory note and included in the manifest.
SDDHS PN_SHIP_NUM_00 FOCUS='Ship,Number' 23
RECORD COPY NAME='SD-PN-SHIP-NUMBER-00'
The batch number of the batch that contained the promissory note or
promissory note/application for shipment to the Loan Origination
Center. This field is used for award years 2000 and beyond. This
field contains the Batch ID that was created on Screen 383.
It is a composite field made up of:
SDDHU Batch Type
SDDHV Cycle Indicator
SDDHW School Code
SDDHX Batch Date
SDDHY Batch Time
SDDHU PN_BATCH_TYPE_00 FOCUS='PN,Batch,Type' 2
RECORD COPY NAME='SD-PN-BATCH-TYPE-00'
The Loan Origination Center's identifier for the type of batch.
SDDHV PN_CYCLE_IND_00 FOCUS='PN,Cycle,Ind' 1
RECORD COPY NAME='SD-PN-SCH-CD'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1528
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1527
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHV PN_CYCLE_IND_00 (CONT) The Cycle indicator assigned by the Loan Origination Center.
SDDHW PN_SCH_CD_00 FOCUS='PN,School,Code' 6
RECORD COPY NAME='SD-PN-SCHOOL-CODE-00'
The School Code assigned by the Loan Origination Center (from Screen
LIN).
SDDHX PN_BATCH_DATE_00 FOCUS='PN,Batch,Date' 8
RECORD COPY NAME='SD-PN-BATCH-DATE-00'
The date the promissory note was batched.
SDDHY PN_BATCH_TIME_00 FOCUS='PN,Batch,Time' 6
RECORD COPY NAME='SD-PN-BATCH-TIME-00'
The time the promissory note was batched.
SDDHZ PN_LOAN_AMT_REQ FOCUS='Loan Amt,Requested' 5
RECORD COPY NAME='SD-PN-LOAN-AMT-REQ'
A value indicating the loan amount requested for this PLUS loan.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: SDDI0 - SDDKZ **
** Number of bytes reserved: 107 **
** First start position: 089 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SDDMA - SDDPZ **
** Number of bytes available: 015 **
** First start position: 197 **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1529
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1528
SEGMENT 040 PROMISSORY NOTE DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDDHZ PN_LOAN_AMT_REQ (CONT) ** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1530
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1529
SEGMENT 050 PARENT LOAN DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDEBE PAR_SSN FOCUS='Parent,SSN' 9
RECORD COPY NAME='SD-PL-PAR-SSN'
The social security number of the parent, as supplied on the PLUS
loan promissory note/application. This field may be updated when Loan
Type equals P indicating a PLUS loan.
SDEBF PAR_SSN_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Parent,SSN,Change'
RECORD COPY NAME='SD-PL-PAR-SSN-CHG'
A value indicating whether the parent's social security number
has changed since the record was last reported to the Loan
Origination Center (Program SBA800).
SDEBG PAR_SSN_CHG_DATE FOCUS='Parent,SID Ch,Date' 8
RECORD COPY NAME='SD-PL-PAR-SSN-CHG-DATE'
The date the parent's social security number was last updated.
SDEBJ PAR_FN FOCUS='Parent,First,Name' 12
RECORD COPY NAME='SD-PL-PAR-FN'
The parent's first name as reported on the PLUS loan promissory
note/application. This field may be updated when Loan Type equals P
indicating a PLUS loan.
SDEBO PAR_FN_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Parent,FN,Change'
RECORD COPY NAME='SD-PL-PAR-FN-CHG'
A value indicating whether the parent's first name has changed since
the record was last reported to the Loan Origination Center (Program
SBA800).
SDEBT PAR_LN FOCUS='Parent,Last,Name' 16
RECORD COPY NAME='SD-PL-PAR-LN'
The parent's last name as reported on the PLUS loan promissory
note/application. This field may be updated when Loan Type equals P
indicating a PLUS loan.
SDEBY PAR_LN_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Parent,LN,Change'
RECORD COPY NAME='SD-PL-PAR-LN-CHG'
A value indicating whether the parent's last name has changed since
the record was last reported to the Loan Origination Center (Program
SBA800).
DATE RUN 04/08/03 Auburn University REPORT PAGE 1531
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1530
SEGMENT 050 PARENT LOAN DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDECE PAR_MI FOCUS='Parent,Middle,Initial' 1
RECORD COPY NAME='SD-PL-PAR-MI'
The parent's middle initial as reported on the PLUS loan promissory
note/application. This field may be updated when Loan Type equals P
indicating a PLUS loan.
SDECJ PAR_MI_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Parent,MI,Change'
RECORD COPY NAME='SD-PL-PAR-MI-CHG'
A value indicating whether the parent's middle initial has changed
since the record was last reported to the Loan Origination Center
(Program SBA800).
SDECO PAR_STREET FOCUS='Parent,Street' 35
RECORD COPY NAME='SD-PL-PAR-STREET'
The house number, apartment number, box number, street or rural route,
entered in upper/lower case, as reported on the PLUS loan promissory
note/application. This field may be updated when Loan Type equals P
indicating a PLUS loan.
SDECT PAR_STREET_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Parent,Street,Change'
RECORD COPY NAME='SD-PL-PAR-STREET-CHG'
A value indicating whether the parent's street address has changed
since the record was last reported to the Loan Origination Center
(Program SBA800).
SDECY PAR_CITY FOCUS='Parent,City' 16
RECORD COPY NAME='SD-PL-PAR-CITY'
Parent's city or post office name as reported on the PLUS loan
promissory note/application. This field may be updated when Loan Type
equals P indicating a PLUS loan.
SDEDE PAR_CITY_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Parent,City,Change'
RECORD COPY NAME='SD-PL-PAR-CITY-CHG'
A value indicating whether the parent's city address has changed since
the record was last reported to the Loan Origination Center (Program
SBA800).
SDEDJ PAR_STATE FOCUS='Parent,State' 2
RECORD COPY NAME='SD-PL-PAR-STATE'
Standard two-letter abbreviation for state as specified by the post
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1532
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1531
SEGMENT 050 PARENT LOAN DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDEDJ PAR_STATE (CONT) office as reported on the PLUS loan promissory note/application. This
field may be updated when Loan Type equals P indicating a PLUS loan.
VALUES: (BLANK) Not specified
AL ALABAMA
AK ALASKA
AS AMERICAN SAMOA
AZ ARIZONA
AR ARKANSAS
CA CALIFORNIA
CN CANADA
CO COLORADO
CT CONNECTICUT
DE DELAWARE
DC DISTRICT OF COLUMBIA
FM FEDERAL STATES OF MICRONESIA
FL FLORIDA
GA GEORGIA
GU GUAM
HI HAWAII
ID IDAHO
IL ILLINOIS
IN INDIANA
IA IOWA
KS KANSAS
KY KENTUCKY
LA LOUISIANA
ME MAINE
MH MARSHALL ISLANDS
MD MARYLAND
MA MASSACHUSETTS
MX MEXICO
MI MICHIGAN
AA MILITARY LOCATION CODE AA
AE MILITARY LOCATION CODE AE
AP MILITARY LOCATION CODE AP
MN MINNESOTA
MS MISSISSIPPI
MO MISSOURI
MT MONTANA
NE NEBRASKA
NV NEVADA
NH NEW HAMPSHIRE
NJ NEW JERSEY
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1533
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1532
SEGMENT 050 PARENT LOAN DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDEDJ PAR_STATE (CONT)
NM NEW MEXICO
NY NEW YORK
NC NORTH CAROLINA
ND NORTH DAKOTA
MP NORTHERN MARIANA ISLANDS
OH OHIO
OK OKLAHOMA
OR OREGON
PW PALAU
PA PENNSYLVANIA
PR PUERTO RICO
RI RHODE ISLAND
SC SOUTH CAROLINA
SD SOUTH DAKOTA
TN TENNESSEE
TX TEXAS
UT UTAH
VT VERMONT
VI VIRGIN ISLANDS
VA VIRGINIA
WA WASHINGTON
WV WEST VIRGINIA
WI WISCONSIN
WY WYOMING
FC FOREIGN
SDEDO PAR_STATE_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Parent,State,Change'
RECORD COPY NAME='SD-PL-PAR-STATE-CHG'
A value indicating whether the parent's state has changed since the
record was last reported to the Loan Origination Center(Program SBA800).
SDEDT PAR_ZIP FOCUS='Parent,Zip,Code' 9
RECORD COPY NAME='SD-PL-PAR-ZIP'
Parent's Zip/postal code as reported on the PLUS loan promissory
note/application. This field may be updated when Loan Type equals P
indicating a PLUS loan.
SDEDY PAR_ZIP_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Parent,Zip,Change'
RECORD COPY NAME='SD-PL-PAR-ZIP-CHG'
A value indicating whether the parent's Zip code has changed since
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1534
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1533
SEGMENT 050 PARENT LOAN DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDEDY PAR_ZIP_CHG (CONT) the record was last reported to the Loan Origination Center (Program
SBA800).
SDEEE PAR_PHONE FOCUS='Parent,Phone,Number' 10
RECORD COPY NAME='SD-PL-PAR-PHONE'
Parent's telephone number composed of the area code, exchange, and
four-digit subscriber number as reported on the PLUS loan promissory
note/application. This field may be updated when Loan Type equals P
indicating a PLUS loan. If the phone number is entered, then it MUST
include the Area Code.
SDEEJ PAR_PHONE_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Parent,Phone,Change'
RECORD COPY NAME='SD-PL-PAR-PHONE-CHG'
A value indicating whether the parent's phone number has changed since
the record was last reported to the Loan Origination Center (Program
SBA800).
SDEEO PAR_LIC_STATE REFER TO A 064 FOR VALID VALUES. 2
FOCUS='Parent,License,State'
RECORD COPY NAME='SD-PL-PAR-LIC-STATE'
Abbreviation of the state that issued the parent's driver's license
as reported on the PLUS loan promissory note/application. This field
may be updated when Loan Type equals P indicating a PLUS loan.
SDEET PAR_LIC_STATE_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Parent,Lic State,Change'
RECORD COPY NAME='SD-PL-PAR-LIC-STATE-CHG'
A value indicating whether the parent's driver's license state has
changed since the record was last reported to the Loan Origination
Center (Program SBA800).
SDEEY PAR_DRIV_LIC FOCUS='Parent,License,Number' 20
RECORD COPY NAME='SD-PL-PAR-DRIV-LIC'
Parent's driver's license number as reported on the PLUS loan
promissory note/application. This field may be updated when Loan Type
equals P indicating a PLUS loan.
SDEFE PAR_DRIV_LIC_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Parent,Lic Num,Change'
RECORD COPY NAME='SD-PL-PAR-DRIV-LIC-CHG'
A value indicating whether the parent's driver's license number has
changed since the record was last reported to the Loan Origination
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1535
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1534
SEGMENT 050 PARENT LOAN DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDEFE PAR_DRIV_LIC_CHG (CONT) Center (Program SBA800).
SDEFJ PAR_BIRTH_DATE FOCUS='Parent,Birth,Date' 8
RECORD COPY NAME='SD-PL-PAR-BIRTH-DATE'
The day, month, and year of the parent's birth that is entered in
the date format defined by your institution. This information is
entered from the PLUS loan promissory note/application and may be
updated when Loan Type equals P indicating a PLUS loan.
SDEFO PAR_BIRTH_DATE_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Parent,DOB,Change'
RECORD COPY NAME='SD-PL-PAR-BIRTH-DATE-CHG'
A value indicating whether the parent's birth date has changed since
the record was last reported to the Loan Origination Center (Program
SBA800).
SDEFP PAR_BIRTH_CHG_DATE FOCUS='Parent,Birth,Chg Dt' 8
RECORD COPY NAME='SD-PL-PAR-BIRTH-CHG-DATE'
The date the parent's date of birth was last updated.
SDEFT PAR_CITIZENSHIP FOCUS='Parent,Citizen' 1
RECORD COPY NAME='SD-PL-PAR-CITIZENSHIP'
Parent's citizenship status as reported on the PLUS loan promissory
note/application. This field may be updated when Loan Type equals P
indicating a PLUS loan.
DEFAULT: (BLANK)
VALUES: (BLANK) No response
1 U.S. citizen
2 Eligible non-citizen
SDEFY PAR_CITZN_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Parent,Citizen,Change'
RECORD COPY NAME='SD-PL-PAR-CITIZENSHIP-CHG'
A value indicating whether the parent's citizenship has changed
since the record was last reported to the Loan Origination Center
(Program SBA800).
SDEGE PAR_ALIEN_REG FOCUS='Parent,Alien,Reg' 9
RECORD COPY NAME='SD-PL-PAR-ALIEN-REG'
The parent's alien registration number as reported on the PLUS loan
promissory note/application. This field may be updated when Loan Type
equals P indicating a PLUS loan.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1536
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1535
SEGMENT 050 PARENT LOAN DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDEGE PAR_ALIEN_REG (CONT)
DEFAULT: (BLANK)
VALUES: (BLANK)
RANGES: 000000001-999999999
SDEGJ PAR_ALIEN_REG_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Parent,Alien,Change'
RECORD COPY NAME='SD-PL-PAR-ALIEN-REG-CHG'
A value indicating whether the parent's alien registration number
has changed since the record was last reported to the Loan Origination
Center (Program SBA800).
SDEHJ PAR_DEFAULT FOCUS='Par,Default' 1
RECORD COPY NAME='SD-PL-PAR-DEFAULT'
A value indicating whether the parent is in default on a Title IV
loan or owes a refund due to overpayment on a Title IV grant, and
whether that default/repayment status has been overridden.
DEFAULT: N
VALUES: N No, the parent is not in default and does not owe
a refund.
Y Yes, the parent is in default or owes a refund.
Z Default/repayment status overridden.
SDEHO PAR_DEFAULT_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Par,Default,Chg'
RECORD COPY NAME='SD-PL-PAR-DEFAULT-CHG'
A value indicating whether the parent's default/repayment status has
changed since the record was last reported to the Loan Origination
Center (Program SBA800).
SDEHQ PAR_DEFAULT_OVER REFER TO SDBOV FOR VALID VALUES. 1
FOCUS='Par,Default Over'
RECORD COPY NAME='SD-PL-PAR-DEFAULT-OVER'
For future use - see element SDEHJ .
SDEHR PAR_DEFAULT_OVER_CHG REFER TO SDBJY FOR VALID VALUES. 1
FOCUS='Par Default,Over Chg'
RECORD COPY NAME='SD-PL-PAR-DEFAULT-OVER-CHG'
For future use.
SDEHT PAR_SIGN_DATE FOCUS='Parent,Signed,Date' 8
RECORD COPY NAME='SD-PL-PAR-SIGNED-DATE'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1537
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1536
SEGMENT 050 PARENT LOAN DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDEHT PAR_SIGN_DATE (CONT) The date the parent signed the PLUS loan promissory note/application
associated with this loan. Format is mmddyyyy.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: SDEIA **
** Number of bytes reserved: 1 **
** First start position: 181 **
** **
******************************************************************
SDEIF ADDR_CHG_DATE_P FOCUS='Addr,Chg Dt,Par' 8
RECORD COPY NAME='SD-PL-PERM-ADDR-CHG-DATE'
Date the parent's address was last updated.
SDEII PL_MNTDT FOCUS='PL,Maint,Date' 8
RECORD COPY NAME='SD-PL-MNTDT'
System-maintained last activity date.
SDEIK PL_ENDORSER FOCUS='PL,Endorser' 1
RECORD COPY NAME='SD-PL-ENDORSER'
A value indicating whether the PLUS Borrower will obtain an endorser if
it is determined that the borrower has an adverse credit history.
DEFAULT: (BLANK)
VALUES: (BLANK) Not determined
Y Yes, will obtain an endorser
N No, will not obtain an endorser
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: SDEIM - SDELZ **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1538
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1537
SEGMENT 050 PARENT LOAN DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDEIK PL_ENDORSER (CONT) ** Number of bytes reserved: 089 **
** First start position: 193 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SDEMA - SDEPZ **
** Number of bytes available: 87 **
** First start position: 283 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1539
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1538
SEGMENT 060 DISBURSEMENT DETAIL DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDFAB DISB_NUM FOCUS='Disb,Number' 2
RECORD COPY NAME='SD-DD-DISB-NUM'
A value indicating the disbursement number associated with
this detail record.
RANGES: 01-20
SDFAD DISB_ACTIVITY_CODE FOCUS='Disb,Activity,Code' 1
RECORD COPY NAME='SD-DD-DISB-ACTIVITY'
A value indicating the type of disbursement activity represented by
this detail record.
Valid values for award year 2003:
BLANK No activity
D Actual Disbursement
A Adjusted Disbursement Amount
Q Adjusted Disbursement Date
- (not used in DL processing)
L Booking Disbursement
P Payment to Servicer
Valid values for award years 2001 and 2002:
BLANK No activity
D Actual Disbursement
A Adjusted Disbursement Amount
Q Adjusted Disbursement Date
- (not used in DL processing)
L Booking Disbursement
M Booking Adjustment
P Servicer Refund
SDFAG DISB_ACTION_DATE FOCUS='Disb,Action,Date' 8
RECORD COPY NAME='SD-DD-DISB-ACTION-DATE'
For Disb Act "A" or "D" - The date on which this disbursement
activity occurred.
For Disb Act "L" or "M" - The Booked Date at the LOC.
For Disb Act "P" - The date Servicing posted the refund.
SDFAJ DISB_DETAIL_SEQ_NUM FOCUS='Disb,Detail,Seq' 2
RECORD COPY NAME='SD-DD-DISB-SEQ-NUM'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1540
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1539
SEGMENT 060 DISBURSEMENT DETAIL DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDFAJ DISB_DETAIL_SEQ_NUM (CONT) The system-assigned sequence number of the Loan Disbursement record
(Segment 030 of SDFILE) with which this detail record is associated.
SDFAM DISB_ACTUAL_GROSS FOCUS='Disb,Actual,Gross' 5
RECORD COPY NAME='SD-DD-DISB-ACT-GROSS'
The system-calculated gross amount of the actual disbursement.
SDFAP DISB_ACTUAL_FEE FOCUS='Disb,Actual,Fee' 5
RECORD COPY NAME='SD-DD-DISB-ACT-FEE'
The system-calculated loan fee for the actual disbursement.
SDFAS DISB_ACTUAL_NET FOCUS='Disb,Actual,Net' 5
RECORD COPY NAME='SD-DD-DISB-ACT-NET'
For Disb Act 'A' or 'D' - The system-calculated actual net amount
disbursed to the student's account.
For Disb Act 'L' or 'M' - The total net disbursements accepted and
booked by the LOC for this loan.
For Disb Act 'P' - The field will be blank.
SDFAV DISB_ACTUAL_NET_ADJ FOCUS='Disb,Net,Adj' 6
RECORD COPY NAME='SD-DD-DISB-ACT-NET-ADJ'
For Disb Act 'A' - The system-calculated difference between the last
net amount reconciled with the Loan Origination Center and the change
in the net disbursement amount.
For Disb Act 'P' - The amount of payment refund sent to the Servicer.
(A negative amount indicates a refund. A positive amount indicates a
reversal of the refund.)
For Disb Act 'D', 'L' and 'M' - This field will be blank.
SDFAY DISB_BATCH_DATE FOCUS='Disb,Bch,Date' 8
RECORD COPY NAME='SD-DD-DISB-BATCH-DATE'
Maintained by the Direct Loan Disbursement Export program (SBA860).
The batch create date. Part of the Batch ID under which this
disbursement detail record was processed by SBA860 for transmission
to the Loan Origination Center as a Disbursement record.
SDFAZ DISB_BATCH_SEQ FOCUS='Disb,Bch,Seq' 3
RECORD COPY NAME='SD-DD-BATCH-SEQ'
Maintained by the Direct Loan Disbursement Export program (SBA860).
The sequence number portion of the Batch ID under which this
disbursement detail record was processed by SBA860 for transmission
to the Loan Origination Center as a Disbursement record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1541
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1540
SEGMENT 060 DISBURSEMENT DETAIL DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDFBB DETAIL_BATCH_NUM FOCUS='Detail,Bch,Num' 6
RECORD COPY NAME='SD-DD-DETAIL-BATCH-NUM'
The batch number portion of the Batch ID under which this disbursement
detail record was processed for transmission to the Loan Origination
Center as Loan Detail Reconciliation record.
SDFBC DETAIL_BATCH_SEQ FOCUS='Detail,Bch,Seq' 3
RECORD COPY NAME='SD-DD-DETAIL-BATCH-SEQ'
The sequence number portion of the Batch ID under which this
disbursement detail record was processed for transmission to the
Loan Origination Center as a Loan Detail Reconciliation record.
SDFBF DISB_RECON_SENT FOCUS='Disb,Recon,Sent' 1
RECORD COPY NAME='SD-DD-DISB-RECON-SENT'
A field indicating that a Reconcilation record has been sent to the
Loan Origination Center.
SDFBI DISB_SENT FOCUS='Disb,Sent' 2
RECORD COPY NAME='SD-DD-DISB-SENT'
The Disbursement-Sent flag indicates whether the Disbursement
record has been sent to the Loan Origination Center. This flag is also
utilized to recognize the acknowlegement, if any, that has been sent
back by the Loan Origination Center. A '-' indicates sent; '+'
indicates acceptance by the Loan Origination Center; all other codes
indicate rejection by the Loan Origination Center.
Valid Values for award year 2002-2003
1 Disbursement cancellation not allowed.
2 School is currently a Non-participating school.
3 Not in use.
4 Discrepancy being researched by COD.
5 Program Year and Cycle Indicator do not match.
6 Not in use.
7 Disbursement Actual Net Amount does not match COD's
calculated net amount.
8 Invalid Disbursement Actual Net Amount.
9 Disbursement Actual Loan Fee Amount does not match COD's
calculated loan fee amount.
10 Not in use.
11 Invalid Disbursement Actual Loan Fee Amount.
12 Invalid Disbursement Actual Gross Amount.
13 Not in use.
14 Not in use.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1542
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1541
SEGMENT 060 DISBURSEMENT DETAIL DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDFBI DISB_SENT (CONT) 15 Not in use.
16 Disbursement Sequence Number not in sequential order.
17 An actual disbursement does not exist for this disbursement
number.
18 Not in use.
19 Not in use.
20 Not in use.
21 Not in use.
22 New disbursement date is more than 120 days after the original
disbursement date.
23 Original disbursement date is invalid or missing.
24 Disbursement Actual Gross Amount exceeds the maximum annual loan
limit for this borrower at all enrolled schools
25 Not in use
26 Confirmation required prior to disbursement.
27 Not in use.
28 Not in use.
29 Invalid Disbursement Number for PLUS.
30 Not in use.
31 Invalid Disbursment Number for Subsidized/Unsubsidized.
32 Not in use.
33 Not in use.
34 Not in use.
35 Not in use.
36 Disbursement Actual Gross Amount is not numeric.
37 Disbursement Actual Loan Fee Amount is not numeric.
38 Disbursement Actual Net Amount is not numeric.
39 Invalid Disbursement Actual Gross Amount.
40 Duplicate date adjustment.
41 Original disbursement date does not match current disbursement
date.
42 Invalid loan fee rate.
43 Missing loan limit data.
44 First actual disbursement date cannot be after any subsequent
disbursements.
45 Invalid First Disbursement Flag.
46 First disbursement must be received before any subsequent
disbursements.
47 First disbursement must be received before any changes to the
first disbursement.
48 First disbursement already received.
49 First disbursement changed more than twice.
50 More than one disbursement record contains the same First
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1543
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1542
SEGMENT 060 DISBURSEMENT DETAIL DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDFBI DISB_SENT (CONT) Disbursement Flag for this loan.
51 First disbursement must have the earliest disbursement date.
52 Disbursement Interest Rebate Amount is not numeric.
53 Invalid Disbursement Interest Rebate Amount.
54 Disbursement Interest Rebate Amount does not equal COD's
calculated interest rebate amount.
55 Invalid Loan Fee Rate for First Anticipated Disbursement Date.
56 Invalid Adjusted Disbursement Date fee amount.
57 Invalid Adjusted Disbursement Date net amount.
58 Invalid Adjusted Disbursement Date interest rebate amount.
59 Invalid Disbursement Sequence Number
60 Borrower in Pending Bankruptcy Status
61 Borrower is Deceased
62 Loan is Affected by Discharge
A Not in use.
B Not in use.
C Not in use.
D Not in use.
E Invalid Disbursement Activity. Must be A,D, or Q.
F Invalid Disbursement Sequence Number.
G Total Disbursement Actual Gross Amounts cannot be greater than
the Loan Amount Approved/Requested.
H Not in use.
I Not in use.
J Credit Check not yet approved for this PLUS loan.
K No Actual Disbursement exists for this adjustment.
L Unsatisfactory school eligibility conditions.
M Duplicate disbursement transaction.
N Not in use.
O Not in use.
P Duplicate adjustment transaction.
Q Disbursement date outside of allowable window.
R Not in use
S Disbursement date cannot be more than 7 calendar days after the
current date
T Must have valid promissory note to disburse.
U Invalid Loan Identifier.
V Invalid disbursement date.
W Not in use.
X Invalid School Code.
Y School is physically closed or ownership changed.
Z School code does not match school code on loan record.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1544
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1543
SEGMENT 060 DISBURSEMENT DETAIL DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDFBI DISB_SENT (CONT) Valid Values for award year 2001-2002
1 Disbursement cancellation not allowed.
2 School is currently a Non-participating school.
3 Not in use.
4 Discrepancy being researched by LOC.
5 Program Year and Cycle Indicator do not match.
6 Not in use.
7 Disbursement Actual Net Amount does not match LOC's
calculated net amount.
8 Invalid Disbursement Actual Net Amount.
9 Disbursement Actual Loan Fee Amount does not match LOC's
calculated loan fee amount.
10 Not in use.
11 Invalid Disbursement Actual Loan Fee Amount.
12 Invalid Disbursement Actual Gross Amount.
13 Not in use.
14 Not in use.
15 Not in use.
16 Disbursement Sequence Number not in sequential order.
17 An actual disbursement does not exist for this disbursement
number.
18 Not in use.
19 Not in use.
20 Disbursement date cannot be after the current date.
21 Not in use.
22 New disbursement date is more than 120 days after the original
disbursement date.
23 Original disbursement date is invalid or missing.
24 Disbursement Actual Gross Amount exceeds the maximum annual loan
limit for this borrower at all enrolled schools for equal or
overlapping academic years.
25 Total Disbursement Actual Gross Amount cannot be greater than the
promissory note amount at the LOC for this PLUS loan.
26 Confirmation required prior to disbursement.
27 Not in use.
28 Not in use.
29 Invalid Disbursement Number for PLUS.
30 Not in use.
31 Invalid Disbursment Number for Subsidized/Unsubsidized.
32 Not in use.
33 Not in use.
34 Not in use.
35 Not in use.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1545
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1544
SEGMENT 060 DISBURSEMENT DETAIL DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDFBI DISB_SENT (CONT) 36 Disbursement Actual Gross Amount is not numeric.
37 Disbursement Actual Loan Fee Amount is not numeric.
38 Disbursement Actual Net Amount is not numeric.
39 Invalid Disbursement Actual Gross Amount.
40 Duplicate date adjustment.
41 Original disbursement date does not match current disbursement
date.
42 Invalid loan fee rate.
43 Missing loan limit rate.
44 First actual disbursement date cannot be after any subsequent
disbursements.
45 Invalid First Disbursement Flag.
46 First disbursement must be received before any subsequent
disbursements.
47 First disbursement must be received before any changes to the
first disbursement.
48 First disbursement already received.
49 First disbursement changed more than twice.
50 More than one disbursement record contains the same First
Disbursement Flag for this loan.
51 First disbursement must have the earliest disbursement date.
52 Disbursement Interest Rebate Amount is not numeric.
53 Invalid Disbursement Interest Rebate Amount.
54 Disbursement Interest Rebate Amount does not equal the LOC's
calculated interest rebate amount.
55 Invalid Loan Fee Rate for First Anticipated Disbursement Date.
56 Invalid Adjusted Disbursement Date fee amount.
57 Invalid Adjusted Disbursement Date net amount.
58 Invalid Adjusted Disbursement Date interest rebate amount.
A Not in use.
B Not in use.
C Not in use.
D Not in use.
E Invalid Disbursement Activity. Must be A,D, or Q.
F Invalid Disbursement Sequence Number.
G Total Disbursement Actual Gross Amounts cannot be greater than
the Loan Amount Approved/Requested.
H Not in use.
I Not in use.
J Credit Check not yet approved for this PLUS loan.
K No Actual Disbursement exists for this adjustment.
L Unsatisfactory school eligibility conditions.
M Duplicate disbursement transaction.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1546
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1545
SEGMENT 060 DISBURSEMENT DETAIL DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDFBI DISB_SENT (CONT) N Not in use.
O Not in use.
P Duplicate adjustment transaction.
Q Disbursement date outside of allowable window.
R Disbursement date cannot be after the current date.
S Not in use.
T Must have valid promissory note to disburse.
U Invalid Loan Identifier.
V Invalid disbursement date.
W Not in use.
X Invalid School Code.
Y School is physically closed or ownership changed.
Z School code does not match school code in origination record.
Valid Values for award year 2000-2001
0 Not in use.
1 Disbursement cancellation not allowed.
2 School is currently a Non-participating school.
3 Not in use.
4 Discrepancy being researched by LOC.
5 Different Year Record(s) Included in Batch Message Class Received.
6 Gross disbursement does not match LOC amount.
7 Net amount does not match LOC amount.
8 Net amount invalid for disbursement activity.
9 Fee amount does not match LOC amount.
10 Gross amount does not match LOC amount.
11 Disbursement fee is invalid.
12 Gross amount is invalid.
13 Adjustment amount is invalid.
14 Adjustment amount not valid for activity type.
15 Disbursement fee contains invalid characters.
16 Disbursement Sequence Number must be sequential and follow in
order.
17 Adjusted Disbursement Date not accepted. No actual disbursement
record on file at the LOC for this disbursement number.
18 Not in use.
19 Not in use.
20 Adjusted Disbursement Date not accepted. Disbursement date
cannot be changed to a date in the future of the current date.
21 MPN is inactive. There has been no disbursement activity for
12 months since the date of the first anticipated disbursement
associated with the MPN.
22 Adjusted Disbursement Date not accepted. Date change is more
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1547
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1546
SEGMENT 060 DISBURSEMENT DETAIL DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDFBI DISB_SENT (CONT) than 120 days after the original actual disbursement date.
23 Adjusted Disbursement Date not accepted. Submitted record must
provide both the transaction date (new Disbursement Date) and
the original Disbursement Date.
24 Disbursement Amount exceeds the maximum annual loan limit for
this borrower at all enrolled schools for equal or overlapping
academic years.
25 Actual disbursement exceeds the amount on the accepted Promissory
Note at the LOC for this PLUS loan.
26 Affirmation required prior to disbursement.
27 First Actual Disbursement must be received first.
28 First Actual Disbursement date must be prior to all subsequent
disbursements.
29 PLUS loan disbursement number must be 01-04.
30 Fee on disbursement amount does not match fee on LOR.
31 Invalid disbursment number. Must be a number from 01 to 20.
32 Not in use.
A Not in use.
B Not in use.
C Not in use.
D Not in use.
E Invalid Disbursement Activity. Must be A,D, or Q.
F Disbursement Sequence Number is not Numeric.
G Total Gross Disbursements Cannot be > the Loan Amount
Approved/Requested.
H Reported Amount does not match LOC Amount.
I Not in use.
J Credit Check not yet approved for this PLUS loan.
K No disbursement record found for this adjustment.
L Unsatisfactory Eligibility Conditions.
M Duplicate Disbursement. Disbursement Number already on file.
N Not in use.
O Not in use.
P Duplicate adjustment transaction.
Q Disbursement date outside of allowable window.
R Disbursement Date cannot be in the future.
S Not in use.
T Must have valid Promissory Note to disburse for an Option 1 or
Standard Origination. (Levels 2 and 3)
U Loan ID not in origination table.
V Action date not a valid date.
W Not in use.
X School code not found in School Table or School Code invalid.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1548
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1547
SEGMENT 060 DISBURSEMENT DETAIL DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDFBI DISB_SENT (CONT) Y Action rejected because school physically closed or
ownership changed.
Z School code does not match school code in origination record.
SDFBJ DISB_BATCH_ACK_DATE FOCUS='Disb,Bch Ack,Date' 8
RECORD COPY NAME='SD-DD-DISB-ACK-DATE'
For Disb Act "A" or "D" or "P" - The date of LOC acknowledgement.
For Disb Act "L" or "M" - The date the LOC created the booking
notification.
Format CCYYMMDD
SDFBK FIRST_DISB_FLAG FOCUS='First Disb,Flag' 1
RECORD COPY NAME='SD-DD-FIRST-DISB-FLAG'
A flag that identifies which disbursement (01-20) for Sub/Unsub
or (01 - 04) for PLUS is the disbursement with the earliest
disbursement date.
DEFAULT: (BLANK)
VALUES: F First Disbursement (required if First Actual
Disbursement has a disbursement number greater
than 01).
C Change first (disbursement flag to indicate the ne
First Actual Disbursement with an earlier
transaction date).
SDFBL DISB_ACTUAL_REBATE FOCUS='Disb,Actual,Rebate' 5
RECORD COPY NAME='SD-DD-DISB-ACT-REBATE'
For Disb Act 'D' - The system-calculated interest rebate for the
actual disbursement.
For Disb Act 'A' - The system-calculated interest rebate adjustment
amount for this disbursement.
For Disb Act 'P' - The amount of payment refund sent to the Servicer.
A negative amount indicates a refund. A positive amount indicates a
reversal of the refund.
For Disb Act 'L' and 'M'- This field will be blank.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1549
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1548
SEGMENT 060 DISBURSEMENT DETAIL DIRECT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SDFBL DISB_ACTUAL_REBATE (CONT) ** used in future maintenance releases. **
** **
** Data element IDs reserved: SDFBM-SDZZZ **
** Number of bytes reserved: 17 **
** First start position: 51 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1550
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1549
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATA ELEMENTS DESCRIPTION
SF000-SF324 Fund Subcode Root Segment
SF325-SF549 Fiscal Year Activity Segment
SF550-SF599 Fund Segment
DATE RUN 04/08/03 Auburn University REPORT PAGE 1551
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1550
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SF010 SF_FUND FOCUS='Fund,Number' 5
Five-digit code used to designate a particular fund.
SF015 FUND_MNEM FOCUS='Fund,Mnem' 5
Five-character abbreviation to identify the fund.
Note: PARS requires that Perkins and NDSL be
either " NDSL" or "NDSL ".
SF020 FUND_DESC FOCUS='Fund Description' 48
Financial aid fund title.
SF021 DESCRIPT_FUND_REDEF FOCUS='Fund Descript, Redefinition' 48
Redefinition of fund description for use in context on Fund Attribute
Screen.
******************************************************************
** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space **
** because it is likely to be used in future **
** maintenance releases. **
** **
** Data element IDs reserved: **
** Number of bytes reserved: 1 **
** First start position: 59 **
** **
******************************************************************
SF022 WEB_ACCREJ FOCUS='Web,Acc,Rej' 1
Use this field to indicate if this fund should be displayed on the
Accept Awards Web page. If you choose to display the fund, you have
the option to offer students the ability to accept the full award,
accept the partial award, or decline the award.
*Change Log: 10/10/02 RE SCT TOS SIIBMD03
*
DEFAULT: N
VALUES: N Do not display award.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1552
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1551
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF022 WEB_ACCREJ (CONT)
(BLANK) Do not display award.
D Display award only.
A Accept full, Accept partial awards.
B Accept full, Decline awards.
M Accept full, Accept partial, and Decline awards.
SF023 ATHL_PART_REQ FOCUS='Athl,Part,Req' 1
A value indicating whether awards from this fund are contingent
upon the recipient's participation in intercollegiate athletics.
This element is used by ABA190 for Right-to-Know reporting.
Note that changing the value in this field will affect Right-
to-Know reporting retroactively across award years.
DEFAULT: N
VALUES: N No, no athletic participation required.
(BLANK) No, no athletic participation required.
Y Yes, athletic participation required.
SF024 TITLE_IV FOCUS='Title IV,Fund' 1
This field is used to indicate whether the fund is a Title IV fund.
DEFAULT: N
VALUES: N No, this is not a Title IV fund.
(BLANK) Yes, this is a Title IV fund.
Y Yes, this is a Title IV fund.
SF025 FUND_ACCOUNT_1 FOCUS='Account 1' 15
Account number in the financial records system to be expanded on a
line item during edit.
SF030 FUND_ACCOUNT_2 FOCUS='Account 2' 15
Account number in the financial records system to be expanded to a
line item during edit.
SF035 BR_FEED_FLAG FOCUS='FAM,to,BR' 1
A flag indicating whether awards with this Fund ID should update
Billing/Receivables during disbursement.
DEFAULT: N
VALUES: Y Pass awards with this Fund ID to BR.
N Do not pass awards with this Fund ID to BR.
E Print estimated awards on Student Bill, up
until award is eligible for disbursement.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1553
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1552
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF040 AWD_CLASS FOCUS='Award,Class' 1
Type of financial aid corresponding to PARS Fund Type.
VALUES: G Grant
L Loan
J Job
SF045 MEET_NEED FOCUS='Meet,Need' 1
A value indicating whether this award will be used in meeting a
student's need.
DEFAULT: Y
VALUES: Y Award is used to meet need.
N Award is not used to meet need.
SF050 STMNT_RQRD FOCUS='Stmt,Rqrd' 1
A value indicating whether recipients of awards from this fund must
sign a Statement of Educational Purpose. SBA520 (FAN program) uses
this attribute to determine if a tracking segment for this document
will be created.
DEFAULT: N
VALUES: Y Statement is required.
N Statement is not required.
SF055 ACCPT_RQRD FOCUS='Acpt,Rqrd' 1
A value indicating whether recipients of an award from this fund must
sign an acceptance form. SBA520 (FAN program) uses this attribute to
determine if a tracking segment for this document will be created.
DEFAULT: Y
VALUES: Y Acceptance is required.
N Acceptance is not required.
SF060 GENERIC_ACCPT FOCUS='Gen,Acc' 1
A value indicating whether awards with this Fund ID will be accepted
when a generic accept award transaction is processed.
DEFAULT: N
VALUES: Y Generically accept awards for this fund.
N Do not generically accept awards for this fund.
SF065 MAX_AWD FOCUS='Fund, Award,Maximum' 5
Maximum award allowed per student for this fund. This value is used
in PARS processing. If a fund has a fixed award amount, set both the
minimum and maximum to that amount.
DEFAULT: 99999
DATE RUN 04/08/03 Auburn University REPORT PAGE 1554
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1553
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF070 MIN_AWD FOCUS='Fund, Award,Minimum' 5
Minimum award allowed per student for this fund. This value is used
in PARS processing. If a fund has a fixed award amount, set both the
minimum and maximum to that amount.
DEFAULT: 00001
SF075 SOURCE_AID FOCUS='Aid,Srce' 1
Funding source. It corresponds to PARS Donor Type.
VALUES: (BLANK) Source of aid unknown
P Outside award - private
I Institutional aid (Institutional Methodology fund)
S State aid
F Institutional aid (Federal Methodology fund)
SF080 AGGR_AREA FOCUS='Aggr,Area' 5
Mnemonic of the fund aggregate area. Whenever awards for this fund
are processed, a Student Locator File Aggregate Segment will be
created or updated to reflect that activity. Awards with the same
Aggregate Area mnemonic will be added together to determine a total
current aggregate amount for the aggregate area. Values with an
asterisk (*) are required by the PARS Student Master File Interface
(SBA453). Additional values may be added. The Status Summary
Screen (326) displays aggregate area totals.
Change Log: 02/11/98 PB added "SCH..." values
02/04/00 RE added "DEP" value
11/08/00 RE Added "INLO" value Req#7265
VALUES: PELL * Pell Grant
NDSL * Perkins Loan / National Direct Student Loan
SEOG * Supplemental Educational Opportunity Grant
HPL * Health Professions Loan
NSL * Nursing Student Loan
GSL * Federal Stafford/GSL Loan
SLS * Supplemental Loans for Students
UFSL * Unsubsidized Federal Stafford Loan
UFSLA * Additional Unsubsidized Federal Stafford Loan
ALAS * Auxiliary Loans to Assist Students
CWS College Work-Study
DEP Student Deposit
FISL Federally Insured Student Loans
FWS Federal Work-Study
ICL Income Contingent Loan
INLO Institutional Loan
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1555
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1554
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF080 AGGR_AREA (CONT)
PLUS Parent Loans for Undergraduate Students
SSIG State Student Incentive Grant
UNIV University Grant
SCHAG Scholarship - Agriculture
SCHAR Scholarship - Architecture
SCHBU Scholarship - Busines
SCHED Scholarship - Education
SCHEN Scholarship - Engineering
SCHFY Scholasrhip - Forestry
SCHGE Scholarship - General
SCHHS Scholarhsip - Human Sciences
SCHLA Scholarship - Liberal Arts
SCHNU Scholarship - Nursing
SCHPY Scholarship - Nursing
SCHMS Scholarship - Science/Math
SCHUD Scholarship - General
SCHVM Scholarship - Vet Med
SF085 AGGR_AREA_MAX FOCUS='Aggregate,Maximum' 5
Maximum amount that a student can receive from this aggregate area.
DEFAULT: 99999
SF090 LTR_PRT FOCUS='FAN,Ltr,Prnt' 1
A value indicating whether awards from this Fund ID will generate a
FAN letter and whether awards from this Fund ID should appear on a
FAN letter.
DEFAULT: Y
VALUES: Y Generate an award letter, appear on letters.
N Do not generate a letter, do not appear on letters
X Do not generate a letter, but print award if a
letter is being produced.
SF095 AWD_MSG FOCUS='Awrd,Msg,CCode' 3
Code of the message associated with this fund. The message code will
automatically appear on the Award Entry Screen and may be overridden
there. The corresponding message will appear on subsequent FAN
(SBA520) letters.
SF100 AUTO_CNCL_1 FOCUS='Auto,Cancel 1' 5
Fund whose awards may be automatically canceled. Any awards offered
from the fund in context will automatically cancel any previous award
from the fund indicated in this field.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1556
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1555
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF105 AUTO_CNCL_2 FOCUS='Auto,Cancel 2' 5
Fund whose awards may be automatically canceled. Any awards offered
from the fund in context will automatically cancel any previous award
from the fund indicated in this field.
SF110 PARS_FEED FOCUS='PARS,Feed' 1
A value indicating whether awards from this fund are packaged through
PARS. If awards are not packaged in PARS, any aid from the fund will
be treated as External Aid by PARS.
DEFAULT: Y
VALUES: Y The fund will be passed to PARS.
N The fund will not be passed to PARS.
****************************************************************
* The following fields (SF115-SF240) are used only in the *
* creation of the PARS Fund File. Therefore, they need to be *
* entered only if PARS is being used. *
****************************************************************
SF115 PARS_EQTY FOCUS='PARS,Eqty' 1
A value indicating whether a fund is considered in determining
equity level. If blank, PARS will base on Award Class (SF040).
VALUES: (BLANK) No equity code
Y Included in determining equity
N Not included in determining equity
SF120 PARS_RPT FOCUS='PARS,Rpt,Rqst' 1
A value indicating a request for a PARS Statement of Fund Report.
DEFAULT: N
VALUES: N No report requested.
Y A Statement of Fund will print in PARS.
SF125 PARS_SCAN FOCUS='PARS,Scan,Code' 1
Flag to invoke the scan feature of PARS. This feature scans criteria
for very restricted funds and groups funds with similar restrictions
together. For further description, see Section 4 of the PARS
Reference Manual.
SF130 PARS_ROUND FOCUS='PARS,Round' 1
A value indicating whether awards from this fund are to be calculated
in actual dollar amounts, rounded, or truncated. Entry is established
for an individual fund only if you want to override global rules.
VALUES: (BLANK) Global rules will be used.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1557
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1556
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF130 PARS_ROUND (CONT)
1 Truncate to nearest $10.
2 Round to nearest $10.
3 Round to nearest $25.
4 Round to nearest $50.
5 Round to nearest $100.
****************************************************************
* The format of the FAM restriction area (SF135-SF217) *
* is identical to the PARS fund restriction area to provide *
* maximum user flexibility. As in PARS, six occurrences of *
* the restriction statement may be stored. *
****************************************************************
SF135 DATA_ELEM_1 FOCUS='Data.Elem 1' 5
PARS Student Master File element mnemonic on which the restriction
is based.
******************************************************************
** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space **
** because it is likely to be used in future **
** maintenance releases. **
** **
** Data element IDs reserved: SF136 - SF138 **
** Number of bytes reserved: 3 **
** First start position: 138 **
** **
******************************************************************
SF139 RLTNSHP_1 FOCUS='Rltn 1' 1
Logical relationship of the data element to a constant value,
another data element, or an algorithm.
VALUES: (BLANK)
I Is
N Is not
SF141 RLTN_TYPE_1 FOCUS='Rltn,Type 1' 1
The relationship being tested.
VALUES: (BLANK)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1558
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1557
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF141 RLTN_TYPE_1 (CONT)
E Equal to
G Greater than
L Less than
SF143 CMPAR_ID_1 FOCUS='Compar, ID 1' 1
A value identifying whether comparison is being made to a constant,
to another data element, or to an algorithm.
VALUES: (BLANK)
E Data element
C Constant
A Algorithm (PARS only)
SF145 CMPAR_ELEM_1 FOCUS='Compar,Elem 1' 8
PARS mnemonic name, constant value or algorithm being used in the
comparison test.
SF147 CONNCT_1 FOCUS='Conn 1' 1
A value which connects comparison statements or designates end of
statement. T indicates an intermediate terminator and permits the
user to express statements in which algebraic parentheses are
necessary. For further information, see Section 3 of the PARS
Reference Manual.
VALUES: (BLANK)
A And
O Or
T TER - permits parentheses ( ) logic
E End
SF149 DATA_ELEM_2 REFER TO SF135 FOR VALID VALUES. 5
FOCUS='Data,Elem 2'
PARS Student Master File element mnemonic on which the restriction
is based.
******************************************************************
** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space **
** because it is likely to be used in future **
** maintenance releases. **
** **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1559
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1558
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF149 DATA_ELEM_2 (CONT) ** Data element IDs reserved: SF150 - SF152 **
** Number of bytes reserved: 3 **
First start position: 158 **
** **
******************************************************************
SF153 RLTNSHP_2 REFER TO SF139 FOR VALID VALUES. 1
FOCUS='Rltn 2'
Logical relationship of the data element to a constant value, another
data element, or an algorithm.
SF155 RLTN_TYPE_2 REFER TO SF141 FOR VALID VALUES. 1
FOCUS='Rltn,Type 2'
The relationship being tested.
SF157 CMPAR_ID_2 REFER TO SF143 FOR VALID VALUES. 1
FOCUS='Compar, ID 2'
A value identifying whether comparison is being made to a constant,
to another data element, or an algorithm.
SF159 CMPAR_ELEM_2 REFER TO SF145 FOR VALID VALUES. 8
FOCUS='Compar,Elem 2'
PARS mnemonic name, constant value or algorithm being used in the
comparison test.
SF161 CONNCT_2 REFER TO SF147 FOR VALID VALUES. 1
FOCUS='Conn 2'
A value which connects comparison statements or designates end of
statement. T indicates an intermediate terminator and permits the
user to express statements in which algebraic parentheses are
necessary. For further information, see Section 3 of the PARS
Reference Manual.
SF163 DATA_ELEM_3 REFER TO SF135 FOR VALID VALUES. 5
FOCUS='Data,Elem 3'
PARS Student Master File element mnemonic on which the restriction
is based.
******************************************************************
** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1560
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1559
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF163 DATA_ELEM_3 (CONT) ** for future use. Users should avoid this space **
** because it is likely to be used in future **
** maintenance releases. **
** **
** Data element IDs reserved: SF164 - SF166 **
** Number of bytes reserved: 3 **
** First start position: 178 **
** **
******************************************************************
SF167 RLTNSHP_3 REFER TO SF139 FOR VALID VALUES. 1
FOCUS='Rltn 3'
Logical relationship of the data element to a constant value, another
data element, or an algorithm.
SF169 RLTN_TYPE_3 REFER TO SF141 FOR VALID VALUES. 1
FOCUS='Rltn,Type 3'
The relationship being tested.
SF171 CMPAR_ID_3 REFER TO SF143 FOR VALID VALUES. 1
FOCUS='Compar, ID 3'
A value identifying whether comparison is being made to a constant,
to another data element, or to an algorithm.
SF173 CMPAR_ELEM_3 REFER TO SF145 FOR VALID VALUES. 8
FOCUS='Compar,Elem 3'
PARS mnemonic name, constant value or algorithm being used in the
comparison test.
SF175 CONNCT_3 REFER TO SF147 FOR VALID VALUES. 1
FOCUS='Conn 3'
A value which connects comparison statements or designates end of
statement. T indicates an intermediate terminator and permits the
user to express statements in which algebraic parentheses are
necessary. For further information, see Section 3 of the PARS
Reference Manual.
SF177 DATA_ELEM_4 REFER TO SF135 FOR VALID VALUES. 5
FOCUS='Data,Elem 4'
PARS Student Master File element mnemonic on which the restriction
is based.
******************************************************************
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1561
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1560
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF177 DATA_ELEM_4 (CONT) ** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space **
** because it is likely to be used in future **
** maintenance releases. **
** **
** Data element IDs reserved: SF178 - SF180 **
** Number of bytes reserved: 3 **
** First start position: 198 **
** **
******************************************************************
SF181 RLTNSHP_4 REFER TO SF139 FOR VALID VALUES. 1
FOCUS='Rltn 4'
Logical relationship of the data element to a constant value, another
data element, or an algorithm.
SF183 RLTN_TYPE_4 REFER TO SF141 FOR VALID VALUES. 1
FOCUS='Rltn,Type 4'
The relationship being tested.
SF185 CMPAR_ID_4 REFER TO SF143 FOR VALID VALUES. 1
FOCUS='Compar, ID 4'
A value identifying whether comparison is being made to a constant,
to another data element, or to an algorithm.
SF187 CMPAR_ELEM_4 REFER TO SF145 FOR VALID VALUES. 8
FOCUS='Compar.Elem 4'
PARS mnemonic name, constant value or algorithm being used in the
comparison test.
SF189 CONNCT_4 REFER TO SF147 FOR VALID VALUES. 1
FOCUS='Conn 4'
A value which connects comparison statements or designates end of
statement. T indicates an intermediate terminator and permits the
user to express statements in which algebraic parentheses are
necessary. For further information, see Section 3 of the PARS
Reference Manual.
SF191 DATA_ELEM_5 REFER TO SF135 FOR VALID VALUES. 5
FOCUS='Data,Elem 5'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1562
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1561
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF191 DATA_ELEM_5 (CONT) PARS Student Master File element mnemonic on which the restriction
is based.
******************************************************************
** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space **
** because it is likely to be used in future **
** maintenance releases. **
** **
** Data element IDs reserved: SF192 - SF194 **
** Number of bytes reserved: 3 **
** First start position: 218 **
** **
******************************************************************
SF195 RLTNSHP_5 REFER TO SF139 FOR VALID VALUES. 1
FOCUS='Rltn 5'
Logical relationship of the data element to a constant value, another
data element, or an algorithm.
SF197 RLTN_TYPE_5 REFER TO SF141 FOR VALID VALUES. 1
FOCUS='Rltn,Type 5'
The relationship being tested.
SF199 CMPAR_ID_5 REFER TO SF143 FOR VALID VALUES. 1
FOCUS='Compar, ID 5'
A value identifying whether comparison is being made to a constant,
to another data element, or to an algorithm.
SF201 CMPAR_ELEM_5 REFER TO SF145 FOR VALID VALUES. 8
FOCUS='Compar,Elem 5'
PARS mnemonic name, constant value or algorithm being used in the
comparison test.
SF203 CONNCT_5 REFER TO SF147 FOR VALID VALUES. 1
FOCUS='Conn 5'
A value which connects comparison statements or designates end of
statement. T indicates an intermediate terminator and permits the
user to express statements in which algebraic parentheses are
necessary. For further information, see Section 3 of the PARS
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1563
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1562
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF203 CONNCT_5 (CONT) Reference Manual.
SF205 DATA_ELEM_6 REFER TO SF135 FOR VALID VALUES. 5
FOCUS='Data,Elem 6'
PARS Student Master File element mnemonic on which the restriction
is based.
******************************************************************
** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space **
** because it is likely to be used in future **
** maintenance releases. **
** **
** Data element IDs reserved: SF206 - SF208 **
** Number of bytes reserved: 3 **
** First start position: 238 **
** **
******************************************************************
SF209 RLTNSHP_6 REFER TO SF139 FOR VALID VALUES. 1
FOCUS='Rltn 6'
Logical relationship of the data element to a constant value, another
data element, or an algorithm.
SF211 RLTN_TYPE_6 REFER TO SF141 FOR VALID VALUES. 1
FOCUS='Rltn,Type 6'
The relationship being tested.
SF213 CMPAR_ID_6 REFER TO SF143 FOR VALID VALUES. 1
FOCUS='Compar, ID 6'
A value identifying whether comparison is being made to a constant,
to another data element, or to an algorithm.
SF215 CMPAR_ELEM_6 REFER TO SF145 FOR VALID VALUES. 8
FOCUS='Compar,Elem 6'
PARS mnemonic name, constant value or algorithm being used in the
comparison test.
SF217 CONNCT_6 REFER TO SF147 FOR VALID VALUES. 1
FOCUS='Conn 6'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1564
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1563
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF217 CONNCT_6 (CONT) A value which connects comparison statements or designates end of
statement. T indicates an intermediate terminator and permits the
user to express statements in which algebraic parentheses are
necessary. For further information, see Section 3 of the PARS
Reference Manual.
SF220 FED_FUND_ID FOCUS='Fed,Fund, ID' 1
The federal aid program this fund represents. When using values
E and F, you must also specify an Aid Source (element SF075) of
(I)nstitutional or (P)rivate.
VALUES: (BLANK) Not a federal fund
#A Additional Unsubsidized FSL (obsolete value)
B PELL
E Nonfederal fund used in PARS calculation of IM Nee
F Nonfederal fund used in PARS calculation of FM Nee
G FSL (GSL)
H Direct Subsidized FSL
I SSIG
#L SLS (obsolete value)
N NDSL/Perkins
O Other campus aid
P PLUS
Q Direct PLUS Loan
S SEOG
U Unsubsidized FSL (UFSL)
V Direct Unsubsidized FSL
W FWS
SF225 LN_OFFSET FOCUS='Loan,Offset' 1
A value indicating the type(s) of Federal Family Education Loan
awards from this fund offset, and whether they should be used in
creating the Other Aid file used by PARS Other Aid Interface (SBA451)
for input into PARS.
DEFAULT: A
VALUES: A Offset for all loan types -- Subsidized FSL,
Unsubsidized FSL (UFSL), Additional UFSL (UFSLA)
PLUS and SLS
#C Conditional GSL offset - will be used as offset
only if there is other Offset Aid (Obsolete valu
G Offset for Subsidized FSL (GSL)
N Not a loan offset fund
U Offset for UFSL, UFSLA, SLS and PLUS
#Y Offset for all loan types
DATE RUN 04/08/03 Auburn University REPORT PAGE 1565
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1564
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF230 AFFNTY_GROUP FOCUS='Affinity,Group' 1
The PARS affinity group (if any) to which this fund belongs. For more
information about affinity funds in PARS, see the PARS Reference
Manual.
SF235 DISTR_FUND FOCUS='Distrib,Fund' 5
Umbrella fund used in PARS for awarding aid to be distributed to this
fund. See the PARS Reference Manual for more information.
SF240 GRADE_RPT_RQST FOCUS='Grd,Rqst' 1
A value indicating whether students receiving aid from this fund
should submit academic transcripts for each academic period.
DEFAULT: N
VALUES: N Grade report not requested
Y Grade report requested
SF245 DONOR_NAME FOCUS='Donor Name' 32
Contact person for the fund.
SF250 DONOR_ORG FOCUS='Donor Organization' 32
Name of the organization providing funds.
SF255 DONOR_STR FOCUS='Donor Street Address' 32
Street address of the donor.
SF260 DONOR_CITY FOCUS='Donor City' 13
City of the donor.
SF265 DONOR_ST REFER TO A 064 FOR VALID VALUES. 2
FOCUS='Donor,State'
State of the donor.
SF270 DONOR_COUNTRY REFER TO A 065 FOR VALID VALUES. 2
FOCUS='Donor,Cntry'
Country of the donor.
SF275 DONOR_ZIP FOCUS='Donor,Zip' 9
Zip Code of the donor.
******************************************************************
** USER FILLER **
** **
** THIS AREA, ALONG WITH THE IA FILLER AND 4 BYTES EACH **
** FROM DONER ORGANIZAION AND DONER STREET WERE USED TO **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1566
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1565
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF275 DONOR_ZIP (CONT) ** IMPLEMENT THE FOLLOWING AUTOMATIC DISBURSEMENT CONTROLS **
** **
******************************************************************
SF294 DISB_TRK_RQMNT_1 REFER TO AC310 FOR VALID VALUES. 5
FOCUS='Track,Rqmt 1'
The mnemonic of the first tracking document that must be completed
before awards from this fund can be authorized for disbursement.
SF295 DISB_TRK_RQMNT_2 REFER TO AC310 FOR VALID VALUES. 5
FOCUS='Track,Rqmt 2'
The mnemonic of the second tracking document that must be completed
before awards from this fund can be authorized for disbursement.
SF296 DISB_TRK_RQMNT_3 REFER TO AC310 FOR VALID VALUES. 5
FOCUS='Track,Rqmt 3'
The mnemonic of the third tracking document that must be completed
before awards from this fund can be authorized for disbursement.
SF297 DISB_TRK_RQMNT_4 REFER TO AC310 FOR VALID VALUES. 5
FOCUS='Track,Rqmt 4'
The mnemonic of the fourth tracking document that must be completed
before awards from this fund can be authorized for disbursement.
SF298 DISB_TRK_RQMNT_5 REFER TO AC310 FOR VALID VALUES. 5
FOCUS='Track,Rqmt 5'
The mnemonic of the fifth tracking document that must be completed
before awards from this fund can be authorized for disbursement.
SF299 DISB_TRK_RQMNT_6 REFER TO AC310 FOR VALID VALUES. 5
FOCUS='track,Rqmt 6'
The mnemonic of the sixth tracking document that must be completed
before awards from this fund can be authorized for disbursement.
SF30A DISB_TRK_RQMNT_7 REFER TO AC310 FOR VALID VALUES. 5
FOCUS='Track,Rqmt 7'
The mnemonic of the seventh tracking document that must be completed
before awards from this fund can be authorized for disbursement.
SF30B DISB_TRK_RQMNT_8 REFER TO AC310 FOR VALID VALUES. 5
FOCUS='Track,Rqmt 8'
The mnemonic of the eighth tracking document that must be completed
before awards from this fund can be authorized for disbursement.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1567
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1566
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF30C DISB_TRK_RQMNT_9 REFER TO AC310 FOR VALID VALUES. 5
FOCUS='Track,Rqmt 9'
The mnemonic of the ninth tracking document that must be completed
before awards from this fund can be authorized for disbursement.
SF30D DISB_TRK_RQMNT_10 REFER TO AC310 FOR VALID VALUES. 5
FOCUS='Track,Rqmt 10'
The mnemonic of the tenth tracking document that must be completed
before awards from this fund can be authorized for disbursement.
SF30E DISB_FAM_HOURS FOCUS='FAM,Hrs' 1
A flag indicating that the student's FAM registered hours must
not be less than the anticipated hours on the packaging record.
VALUES: (BLANK) Ignore FAM registered hours
Y Audit FAM registered hours
SF30F DISB_LOAN FOCUS='Loan,Default' 1
A flag indicating the disbursement action for students who have
defaulted on a loan or owe a grant refund due to overpayment.
Elements SL013 and SL014 are reviewed, and if no NSLDS data is
available, element SL090 will be reviewed.
VALUES: (BLANK) Do not allow disbursement.
Y Allow disbursement.
SF30G DISB_RAP FOCUS='RAP' 1
A flag indicating the disbursement action for students based on
Satisfactory Academic Standards. Refer to element SA08O.
*Change Log: 09/02/02 RE: SCT TOS CHANGES SIIBMC97
*
VALUES: (BLANK) Ignore SAP flag.
Y SAP required.
SF30H DISB_MISC_AUDIT FOCUS='Misc,Aud' 1
A flag indicating the disbursement action for students based on
a Miscellaneous Audit. Refer to element SA09F.
For years '98 and greater, the Resource Audit is no longer
supported.
VALUES: (BLANK) Ignore Miscellaneous Audit flag.
Y Miscellaneous Audit required.
SF30I DISB_AWD_AUDIT FOCUS='Awrd,Aud' 1
A flag indicating the disbursement action for students based on
an Award Audit. Refer to element SA09H.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1568
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1567
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF30I DISB_AWD_AUDIT (CONT)
VALUES: (BLANK) Ignore Award Audit flag.
Y Award Audit required.
SF30J DISB_SAR_RCVD FOCUS='SAR,Rcvd' 1
A flag indicating the disbursement action for students based on
receipt of a hard-copy or electronic output document or SAR containing
an Official EFC (element SA2G0).
VALUES: (BLANK) No, an output document is not required.
E Either an original or modified output document is
required.
Y Yes, an original output document is required.
SF30K DISB_SAR_AUDIT FOCUS='Sar,Aud' 1
A flag indicating the disbursement action for students based on
a SAR audit. Refer to element SA09G.
VALUES: (BLANK) Ignore SAR Audit flag.
Y SAR Audit required.
SF30L DISB_TRK_CMPLT FOCUS='Trk,Cmpl' 1
Flag indicating whether disbursements require tracking to be complete.
VALUES: (BLANK) Tracking need not be complete before disbursement.
Y Tracking must be complete before disbursement.
SF30M DISB_CM_RQRD FOCUS='CM,Disb,Flag' 1
For year '94 and beyond, a flag indicating whether the INAS
calculated PC and SC are allowed to contain INAS reject
conditions (elements SA142 and SA143 as displayed on Screen 307).
For year '93 and prior, a flag indicating whether disbursements
require official results for the PC, SC and PGI Congressional
Methodology calculations (i.e., no INAS reject conditions allowed)
-- elements SA142, SA143 and SA146 as displayed on Screen 307.
VALUES: (BLANK) INAS rejects allowed.
C INAS PC and SC rejects not allowed.
#S INAS PGI rejects not allowed.
#B INAS PC/SC/PGI rejects not allowed.
SF30N FAM_ADMIN_GROUP_1 REFER TO SA030 FOR VALID VALUES. 1
FOCUS='FAM Grp,Code 1'
SF30O FAM_ADMIN_GROUP_2 REFER TO SA030 FOR VALID VALUES. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 1569
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1568
SEGMENT 010 FUND SUBCODE ROOT FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='FAM Grp,Code 2'
SF30P FAM_ADMIN_GROUP_3 REFER TO SA030 FOR VALID VALUES. 1
FOCUS='FAM Grp,Code 3'
SF30Q FAM_ADMIN_GROUP_4 REFER TO SA030 FOR VALID VALUES. 1
FOCUS='FAM Grp,Code 4'
SF30R FAM_ADMIN_GROUP_5 REFER TO SA030 FOR VALID VALUES. 1
FOCUS='FAM Grp,Code 5'
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SF30S - SF309 **
** NUMBER OF BYTES AVAILABLE: 19 **
** First start position: 448 **
** **
******************************************************************
#SF310 FISC_YR_CNTR FOCUS='Fisc,Year,Ctr' 3
Number of Fiscal Year Activity Segments.
RANGES: 000-010
#SF315 FUND_NOTE_CNTR FOCUS='Fund,Note,Ctr' 3
Number of Fund Note Segments.
RANGES: 000-012
#SF320 SF_MNTDT FOCUS='SF Maint,Date' 8
Program-generated last activity date.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1570
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1569
SEGMENT 020 FISCAL YEAR ACTIVITY FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
The Fiscal Year Activity Segment of the Fund File is used
only by financial aid to maintain a record of fund balances.
#SF325 FUND_FY FOCUS='Fisc,Year' 4 C
Fiscal year for accounting. The award period/disbursement
matrix in the corresponding tables defines the relationship of fiscal
year to award years.
RANGES: 1900-2099
#SF3Y0 FUND_YY FOCUS='Fisc,Year' 2
Fiscal year for accounting.
SF330 FUND_STAT FOCUS='Fund,Stat' 1 35
Status of the fund for the fiscal year. If Active, any activity may
occur. If Frozen, only cancellations and rejections may be processed.
If Inactive, no activity may occur.
DEFAULT: A
VALUES: A Active
I Inactive
F Frozen
SF335 MAX_OFFER_BDGT FOCUS='Max Offer, Budget' 11
The maximum amount that may be offered from this fund. It is entered
at the beginning of the processing cycle and is checked during award
processing. Any transaction which would make Cum Offered Amount
greater than Max-to-Offer budget will be rejected.
SF340 MAX_ACCPT_BDGT FOCUS='Max Accept, Budget' 11
The maximum amount that may be accepted from this fund. It is entered
at the beginning of the processing cycle.
SF345 MAX_PAY_BDGT FOCUS='Max Pay, Budget' 11
The maximum amount that may be paid from this fund. It is entered at
the beginning of the processing cycle.
SF350 MNTR_OFFER_FLAG FOCUS='Mon,Off,Flg' 1
A value indicating whether net or gross offers should be compared to
Maximum-to-Offer budget to insure that the budget is not exceeded.
DEFAULT: N
VALUES: N Monitor net offers against budget.
G Monitor gross offers against budget.
SF355 MNTR_ACCPT_FLAG FOCUS='Mon,Acc,Flg' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1571
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1570
SEGMENT 020 FISCAL YEAR ACTIVITY FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF355 MNTR_ACCPT_FLAG (CONT) A value indicating whether net or gross accepts should be compared to
Maximum-to-Accept budget to insure that the budget is not exceeded.
DEFAULT: N
VALUES: N Monitor net accepts against budget.
G Monitor gross accepts against budget.
#SF360 CUM_OFFER_AMT FOCUS='Cum Offer,Amount' 11
Total amount offered to date less the total amount cancelled to date.
It is system-maintained.
#SF365 CUM_OFFER_CNT FOCUS='Cum,Off,Count' 5
Total number of awards offered to date for this fiscal year. It is
system-maintained.
#SF370 CUM_ACCPT_AMT FOCUS='Cum Accept, Amount' 11
Total accepted amount to date. It is system-maintained.
#SF375 CUM_ACCPT_CNT FOCUS='Cum,Acc,Count' 5
Total number of awards accepted to date. It is system-maintained.
#SF380 NET_OFFER_AMT FOCUS='Net Offer, Amount' 11
Total amount of current net offers to date. It is system-maintained.
#SF385 NET_ACCPT_AMT FOCUS='Net Accept,Amount' 11
Total amount of current net accepts to date. It is system-maintained.
#SF390 NET_PAY_AMT FOCUS='Net Pay, Amount' 11
Total amount of current paid to date. It is system-maintained.
#SF395 TOT_CNCL_OFFER_AMT FOCUS='Cancel Off,Total Amt' 11
Total amount of offers fully cancelled. It is system-maintained.
#SF400 TOT_CNCL_ACCPT_AMT FOCUS='Cancel AAcc,Total Amt' 11
Total amount of accepts fully cancelled. It is system-maintained.
#SF405 TOT_REJ_OFFER_AMT FOCUS='Reject Off,Total Amt' 11
Total amount of offers fully rejected. It is system-maintained.
#SF410 TOT_REJ_ACCPT_AMT FOCUS='Reject Acc,Total Amt' 11
Total amount of accepts fully rejected. It is system-maintained.
#SF415 PRT_CNCL_OFFER_AMT FOCUS='Partial,Cancel Off,Total Amt' 11
Total amount of offers partially cancelled. It is system-maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1572
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1571
SEGMENT 020 FISCAL YEAR ACTIVITY FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SF420 PRT_CNCL_ACCPT_AMT FOCUS='Partial,Cancel Acc,Total Amt' 11
Total amount of accepts partially cancelled. It is system-maintained.
#SF425 PRT_REJ_OFFER_AMT FOCUS='Partial,Reject Off,Total Amt' 11
Total amount of offers partially rejected. It is system-maintained.
#SF430 PRT_REJ_ACCPT_AMT FOCUS='Partial,Reject Acc,Total Amt' 11
Total amount of accepts partially rejected. It is system-maintained.
#SF435 TOT_CNCL_OFFER_CNT FOCUS='Total,Cancel, Offer, Count' 5
Total number of offers fully cancelled. It is system-maintained.
#SF440 TOT_CNCL_ACCPT_CNT FOCUS='Total,Cancel,Accept, Count' 5
Total number of offers fully cancelled. It is system-maintained.
#SF445 TOT_REJ_OFFER_CNT FOCUS='Total,Reject, Offer, Count' 5
Total number of offers fully rejected. It is system-maintained.
#SF450 TOT_REJ_ACCPT_CNT FOCUS='Total,Reject,Accept, Count' 5
Total number of accepts fully rejected. It is system-maintained.
#SF455 PRT_CNCL_OFFER_CNT FOCUS='Partial,Cancels,Offers,Count' 5
Total number of offers partially cancelled. It is system-maintained.
#SF460 PRT_CNCL_ACCPT_CNT FOCUS='Partial,Cancels,Accepts,Cnt' 5
Total number of accepts partially cancelled. It is system-maintained.
#SF465 PRT_REJ_OFFER_CNT FOCUS='Partial,Rejects,Offers,Count' 5
Total number of offers partially rejected. It is system-maintained.
#SF470 PRT_REJ_ACCPT_CNT FOCUS='Partial,Rejects,Accepts,Cnt' 5
Total number of accepts partially rejected. It is system-maintained.
#SF475 UCNT_OFFER_GROSS FOCUS='Undup,Count,Gross,Offer' 5
Unduplicated count of students receiving offers for the fiscal year as
generated by the Unduplicated Count Program (SBA605).
#SF480 UCNT_OFFER_NET FOCUS='Undup,Count,Net,Offer' 5
Unduplicated count of students with active offers for the fiscal year
as generated by the Unduplicated Count Program (SBA605).
#SF485 UCNT_ACCPT_GROSS FOCUS='Undup,Count,Gross,Accept' 5
Unduplicated count of students accepting awards for the fiscal year as
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1573
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1572
SEGMENT 020 FISCAL YEAR ACTIVITY FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SF485 UCNT_ACCPT_GROSS (CONT) generated by the Unduplicated Count Program (SBA605).
#SF490 UCNT_ACCPT_NET FOCUS='Undup,Count,Net,Accept' 5
Unduplicated count of students with active accepts for the fiscal year
as generated by the Unduplicated Count Program (SBA605).
#SF495 UCNT_EARN_PD FOCUS='Undup,Count,Earned,Paid' 5
Unduplicated count of students paid awards for the fiscal year as
generated by the Unduplicated Count Program (SBA605).
#SF500 UCNT_DT FOCUS='Undup Cnt, Date' 8
Date the Unduplicated Count Program (SBA605) was last executed.
SF501 LMS_FUND FOCUS='LMS Fund ID' 6
Fund identifier in the IA Loan Management System (LMS) that matches
this fund. It consists of a four-character abbreviation for the fund
source and a two-character loan number. For example: NDSL01, NDSL02,
NDSL03, etc. The Disbursement Programs use this code to write loan
award transactions to SINLFL so they can be fed to LMS. Enter a value
in this field only if your school uses LMS and this is a fund from
which loan awards are disbursed and should be passed to LMS.
******************************************************************
** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space **
** because it is likely to be used in future **
** maintenance releases. **
** **
** Data element IDs reserved: SF502 - SF509 **
** Number of bytes reserved: 1 **
** First start position: 160 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1574
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1573
SEGMENT 020 FISCAL YEAR ACTIVITY FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SF501 LMS_FUND (CONT) ** **
** Data element IDs available: SF510 - SF534 **
** Number of bytes available: 30 **
** First start position: 161 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1575
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1574
SEGMENT 030 FUND NOTE FINANCIAL AID FUND FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Each Fund Note Segment in the fund record contains
a three-line comment tied to a specific fiscal year.
Each comment is also tagged with a date and an Operator
ID indicating when and by whom it was created.
SF550 DELETE_FLAG_FUND_NOT E FOCUS='Delete, Fund, Note' 1
A flag indicating whether the corresponding fund note is to be deleted.
VALUES: (BLANK)
D
#SF555 FUND_NOTE_SEQ FOCUS='Fund,Note,Seq' 2
Sequence in which this note was entered.
SF560 FUND_NOTE_DT FOCUS='Fund,Note,Date' 8
Date segment was created.
SF565 FISC_YR FOCUS='Fund,Note,Year' 4 C
The fiscal year to which the note pertains.
SF5Y0 FISC_YY FOCUS='Fund,Note,Year' 2
The fiscal year to which the note pertains.
SF570 OPER_ID FOCUS='Fund,Note,Review' 4
The ID of the operator entering or updating this note. This field is
system-maintained.
SF575 MSG_1 FOCUS='Fund Note Line 1' 40
Line 1 of fund note.
SF580 MSG_2 FOCUS='Fund Note Line 2' 40
Line 2 of fund note.
SF585 MSG_3 FOCUS='Fund Note Line 3' 40
Line 3 of fund note.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1576
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1575
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATA ELEMENTS DESCRIPTION
SGA00-SGA99 Loan Root Segment
SGN00-SGO99 Loan Segment
SGQ00-SGQ99 Loan Segment
SGP00-SGP99 Payment Segment
SGS00-SGS99 EFT Segment
SGV00-SGV99 Borrower Segment
DATE RUN 04/08/03 Auburn University REPORT PAGE 1577
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1576
SEGMENT 010 LOAN ROOT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SGA05 AWD_YR FOCUS='Award,Year' 4 C
The Loan File Award Year. The second calendar year defining the
academic year. For example: the 1999-00 academic year is
the 2000 award year.
RANGES: 1975-2099
#SGAY0 AWD_YY FOCUS='Award,Year' 2
The Loan File Award Year.
#SGA15 STU_ID FOCUS='Student,Number' 9
Student number. Generally, it is the student's social security
number.
*Change Log: 10/14/02 RE sct tos siibmd09
*
RANGES: 000000001-999999999
#SGA25 RECTYPE FOCUS='Rectype' 3
The three-digit number that identifies the record type.
If the record type is 010, this record contains the Root Segment
and the Loan Segments. If the record type is 030, this record
contains the Root Segment and the Payment Segments.
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SGA45 - SGA60 **
** NUMBER OF BYTES AVAILABLE: 21 **
** First start position: 17 **
** **
******************************************************************
#SGA90 LOAN_CNTR FOCUS='Seg,Ctr' 3
Number of Loan Segments.
RANGES: 000-010
#SGA91 CHK_CNTR FOCUS='Seg,Ctr,Ck' 3
Number of Payment Segments.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1578
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1577
SEGMENT 010 LOAN ROOT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SGA91 CHK_CNTR (CONT)
RANGES: 000-040
#SGA92 EFT_CNTR FOCUS='Seg,EFT,Ck' 3
Number of EFT Segments.
RANGES: 000-010
#SGA93 BR_CNTR FOCUS='Seg,Br,Ck' 3
Number of Borrower Segments.
RANGES: 000-010
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: SGA94 - SGA99 **
** Number of bytes reserved: 04 **
** First start position: 42 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1579
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1578
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
****************************************************************
* The Loan Segment is used to maintain student loan *
* information. Data will be maintained for Stafford/GSL *
* eligibility. *
****************************************************************
#SGN01 LOAN_ID FOCUS='Loan ID 5' 5
Identifier for the loan application. Although the Loan ID has been
defined as 5 characters in length, SIS currently allows for the entry
of only a 4-character Loan ID. The first 4 characters may be used
when defining valid values. The fifth character has been reserved by
SCT for future enhancement.
#SGN02 LOAN_NUM FOCUS='Loan ID' 4
Loan identifier defined as 4 characters. It is used to create
transactions for the Batch Maintenance Program (ABD015).
****************************************************************
* For each of two possible loans per session, a number of *
* fields record application processing information. The *
* remainder of the data form a snapshot of the student's *
* status at the time the application was processed or denied. *
* It is printed on the school portion of the application. *
****************************************************************
SGN04 APP_RCVD FOCUS='Loan,App,Type' 1
A code identifying the type of loan(s) requested by the borrower on the
loan application.
VALUES: A Alternative Loan
C Subsidized/Unsubsidized Federal Stafford Loan
P Federal Plus Loan
S Subsidized Federal Stafford Loan
U Unsubsidized Federal Stafford Loan
#SGN07 APP_RCVD_DT FOCUS='Loan,App,Date' 8
Date the loan application was received. Format is mmddyyyy.
SGN08 LENDR FOCUS='Loan,Lender,Number' 7
Lender number on the loan application.
SGN10 LN_STATE FOCUS='Loan,State' 2
Loan application state of origin.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1580
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1579
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGN11 GUARANTOR FOCUS='Loan,Guarantor' 2
State abbreviation for loan application guarantor. SBA300 translates
the state abbreviation to the three-digit guarantor ID.
SGN13 CNSLR FOCUS='Loan,Cnslr' 3
Counselor who processes and/or signs loan applications. This field
is used for processing years '93 and prior.
SGN16 APP_STAT FOCUS='Loan,App,Stat' 1
Status of the loan application. Approving a loan (Status = A)
"freezes" the information for the school portion of the loan
application and allows most of the data on the screen to then be
updated.
VALUES: (BLANK) Application not yet acted upon.
A Application approved.
C Application cancelled.
D Application denied.
#SGN19 APP_STAT_DT FOCUS='Loan,Status,date' 8
Date the loan status was most recently changed. Format is mmddyyyy.
SGN22 LN_BEGIN_DT FOCUS='Loan,Begin Date' 8
Loan period beginning date. Format is mmddyyyy.
This field is system-maintained when Loan Period is not blank or M,
and Loan Status is blank.
SGN25 LN_END_DT FOCUS='Loan,End Date' 8
Loan period ending date. Format is mmddyyyy.
This field is system-maintained when Loan Period is not blank or M,
and Loan Status is blank.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1581
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1580
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
* The following fields were added to comply with the *
* Reauthorization changes effective Award Year 1994. *
******************************************************************
SGN28 ENTR_STAT FOCUS='Loan,Entr,Stat' 1
A value indicating the status of the student's entrance counseling
interview.
VALUES: (BLANK) Not required.
C Entrance counseling completed.
R Entrance counseling required.
SGN31 EXIT_STAT FOCUS='Loan,Exit,Stat' 1
A value indicating the status of the student's exit counseling
interview.
VALUES: (BLANK) Not required.
C Exit counseling completed.
R Exit counseling required.
SGN34 DISB_DT_1 FOCUS='Ln Disb,Date 1' 8
The recommended disbursement date for the first disbursement of this
loan. Format is mmddyyyy.
This field is system-maintained when Loan Period is not blank or M,
and Loan Status is blank. When the First Time, First Year Borrower
flag set to Y on this loan record, this date is populated with the
Delay Date for the Year and Loan Period specified on the Loan Period
Table.
SGN35 DISB_DT_2 FOCUS='Ln Disb,Date 2' 8
The recommended disbursement date for the second disbursement of this
loan. Format is mmddyyyy.
This field is system-maintained when Loan Period is not blank or M,
and Loan Status is blank.
SGN36 DISB_DT_3 FOCUS='Ln Disb,Date 3' 8
The recommended disbursement date for the third disbursement of this
loan. Format is mmddyyyy.
This field is system-maintained when Loan Period is not blank or M,
and Loan Status is blank.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1582
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1581
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGN37 DISB_DT_4 FOCUS='Ln Disb,Date 4' 8
The recommended disbursement date for the fourth disbursement of this
loan. Format is mmddyyyy.
This field is system-maintained when Loan Period is not blank or M,
and Loan Status is blank.
SGN42 CMLN_PROCESS_TYPE FOCUS='CMLN,Process,Type' 2
A code indicating the type of CommonLine processing the institution
is requesting for the loan application.
DEFAULT: (BLANK)
VALUES: (BLANK) Processing type code not yet specified.
CO Credit only request.
CP Credit and print request.
CR School Certification Request (SCR)
(return of application with certification data).
GO Guarantee loan(s) only.
GP Guarantee loan(s) prior to receipt of promissory
note and print application/promissory note.
PG Print application/promissory note and guarantee
loan after receipt of promissory note.
PO Print application only.
SGN43 CMLN_TYPE_INDICATOR FOCUS='CMLN,Type,Indicator' 1
Indicates whether this loan detail record contains a new
application for CommonLine processing. This field controls how the
record is processed and is used in conjunction with the Processing
Type Code (SGN42).
DEFAULT: (BLANK)
VALUES: (BLANK) Do not process application via CommonLine.
A New application submitted for processing.
C Correction application submitted for processing
(prior to guarantee) in response to an SCR
request, or for pre-approval credit requests
where the information contained in the
original request has been modified prior to
credit approval.
R Reprint of application.
T Terminate request.
SGN44 CMLN_STATUS FOCUS='CMLN,Status' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1583
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1582
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGN44 CMLN_STATUS (CONT) Indicates the status of the loan or application. (Release 4 Only)
Status Codes:
VALUES: A Initial processing successful, will guarantee or
obtain guarantee upon receipt of the promissor
note.
I Initial processing successful.
G Guaranteed.
B Guaranteed, promissory note received and approved
for disbursement.
P Pending processing (error resolution underway by
sending organization).
D Denied/rejected/incomplete; no further processing
unless school, borrower, or lender provides
updated data.
SGN40 LOAN_TYPE_GROUP A composite field indicating the type of loan by position. 4
Position: 1 = F (Subsidized FSL)
2 = U (Unsubsidized FSL)
3 = A or S (Additional Unsubsidized FSL or SLS)
4 = P or O (PLUS or Other)
This field is populated for award years '94 and beyond.
(Note: For position 3, SLS loans are only valid for enrollment
periods that begin prior to July 1, 1994. UFSLA loans are only
valid for the 1995 award year.)
SGN46 RQST_LOAN_TYP_1 FOCUS='Loan,Req,Type 1' 1
A value indicating that a subsidized Federal Stafford Loan (FSL)
was requested by the student on his/her loan application.
This field may be used in combination with Loan Types 2 and 3 to
indicate the types of loans for which the student has applied on
the common loan application.
VALUES: (BLANK) Not applicable
F Subsidized FSL
SGN47 RQST_LOAN_TYP_2 FOCUS='Loan,Req,Type 2' 1
A value indicating that an unsubsidized Federal Stafford Loan (FSL)
was requested by the student on his/her loan application.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1584
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1583
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGN47 RQST_LOAN_TYP_2 (CONT)
This field may be used in combination with Loan Types 1 and 3 to
indicate the types of loans for which the student has applied on
the common loan application.
VALUES: (BLANK) Not applicable
U Unsubsidized FSL
SGN48 RQST_LOAN_TYP_3 FOCUS='Loan,Req,Type 3' 1
Loan Type 3. A value indicating that an Additional Unsubsidized FSL
(UFSLA) or SLS loan was requested by the student on his/her loan
application. (Note: SLS loans are only valid for enrollment periods
that begin prior to July 1, 1994. UFSLA loans are only valid for the
1995 award year.)
This field may be used in combination with Loan Types 1 and 2 to
indicate the types of loans for which a student has applied on
the common loan application.
VALUES: (BLANK) Not applicable
A Additional Unsubsidized FSL (UFSLA)
S SLS
SGN49 RQST_LOAN_TYP_4 FOCUS='Loan,Req,Type 4' 1
A value indicating that a PLUS or other type of loan was requested
by the student.
VALUES: (BLANK) Not applicable
P PLUS
O Other
SGN51 BEGIN_RQST_DT FOCUS='Loan,Requested Begin' 6
The beginning date requested by the applicant on the loan application.
Format is mmyyyy.
SGN54 END_RQST_DT FOCUS='Loan,Requested End' 6
The ending date requested by the applicant on the loan application.
Format is mmyyyy.
SGN56 LOAN_PREV_RCVD FOCUS='Loan,Prev Recvd' 1
A value indicating whether the applicant has a previous Title IV
loan with another guarantor.
DEFAULT: (BLANK)
VALUES: (BLANK) Undetermined.
N No or not applicable
Y Yes
DATE RUN 04/08/03 Auburn University REPORT PAGE 1585
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1584
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGN58 DEFER_OPT FOCUS='Loan,Defer Opt' 1
A value indicating whether the applicant has requested an in-school
and/or grace period deferment.
DEFAULT: (BLANK)
VALUES: (BLANK) Undetermined.
Y Yes, in-school/grace deferment requested.
N No, in-school/grace deferment not requested.
SGN60 CAP_BII_OPT FOCUS='BII,Opt' 1
Borrower Interest Indicator
A value indicating whether the applicant intends to pay the interest
on the Unsubsidized Federal Stafford or Federal PLUS loan while in
school and when the loan is in grace or deferment.
VALUES: (BLANK) Undetermined.
N No, do not pay the interest
Y Yes, pay the interest
SGN62 LICENSE_ST FOCUS='Loan,Driver License St' 2
Abbreviation of the state that issued the student's driver's license.
SGN64 LICENSE_NUM FOCUS='Loan,Driver License Num' 20
Student's driver's license number.
SGN66 VET_BEN FOCUS='Loan,Veteran Benefits' 5
Amount of veterans benefits received by the student to be counted as
financial aid. This field is used in the calculation of the Loan
Difference fields. The value is brought over from the Budget Segment
based on Selected Need. Format is $$$$$.
SGN68 LN_OTHER_AID FOCUS='Loan,Other Aid' 5
Amount of other aid received by the student to be counted as financial
aid. This field is used in the calculation of the Loan Difference
fields. The value is brought over from the Budget Segment based on
Selected Need. Format is $$$$$.
SGN70 SUB_FSL_AMT FOCUS='Loan,Sub FSL Amt' 5
The amount recommended for this student for a Subsidized Federal
Stafford Loan (FSL). Format is $$$$$.
Note: This amount may be used for reporting anticipated loan
information on the Financial Aid Transcript (program SBA640).
DATE RUN 04/08/03 Auburn University REPORT PAGE 1586
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1585
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGN72 UNSUB_FSL_AMT FOCUS='Loan,Unsub FSL Amt' 5
The amount recommended for this student for an Unsubsidized Federal
Stafford Loan (UFSL). Format is $$$$$.
Note: This amount may be used for reporting anticipated loan
information on the Financial Aid Transcript (program SBA640).
SGN74 SLS_PLUS_AMT FOCUS='Loan,SLS,Plus,Amount' 5
The amount recommended for this student for a PLUS or other type
of loan. Format is $$$$$.
Note: This amount may be used for reporting anticipated loan
information on the Financial Aid Transcript (program SBA640).
SGN76 U_S_P_OFFSET_AID FOCUS='Loan,USP Offset Aid' 5
Total of awards from the Packaging Segment that offset Unsubsidized
FSL and/or PLUS loan eligibility.
For years '95 and prior, total of awards from the Packaging Segment
that offset Unsubsidized FSL (UFSL/UFSLA), SLS and/or PLUS loan
eligibility.
SGN78 U_S_P_DIFF FOCUS='Loan,USP Difference' 5
The difference between the Loan Budget and the amount of loan aid
already awarded, veteran benefits and Other Aid. This amount is
calculated by subtracting UFSL/UFSLA/SLS/PLUS Offset (SA09M), veteran
benefits and Other Aid from the Loan Budget. Format is $$$$$.
UFSL Difference = Loan Budget
- VETERAN BENEFITS
- OTHER AID
- UFSL OFFSET
UFSLA Difference = Loan Budget
- VETERAN BENEFITS
- OTHER AID
- UFSLA/PLUS OFFSET
PLUS Difference = Loan Budget
- VETERAN BENEFITS
- OTHER AID
- UFSLA/PLUS OFFSET
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1587
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1586
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGN78 U_S_P_DIFF (CONT)
WHERE: OFFSET amount is the total of all aid offered to date
from funds with the Offset flag on Screen 331 set to the
appropriate value.
SGN80 SUB_FSL_GAMT FOCUS='Loan,Sub FSL Guar' 5
Subsidized FSL loan amount the lender has guaranteed. Format is $$$$$.
Note: This amount may be used for reporting anticipated loan
information on the Financial Aid Transcript (program SBA640).
SGN82 UNSUB_FSL_GAMT FOCUS='Loan,Unsub FSL Guar' 5
Unsubsidized FSL (UFSL) loan amount the lender has guaranteed.
Format is $$$$$.
Note: This amount may be used for reporting anticipated loan
information on the Financial Aid Transcript (program SBA640).
SGN84 SLS_PLUS_GAMT FOCUS='Loan,SLS/PLUS Amt' 5
PLUS amount the lender has guaranteed. Format is $$$$$.
Note: This amount may be used for reporting anticipated loan
information on the Financial Aid Transcript (program SBA640).
SGN86 GUARANTEE_DT FOCUS='Loan,Guarantee Date' 8
The date this loan was guaranteed. Format is mmddyyyy.
SGN88 FRST_TIME_BORR FOCUS='Loan,First Time Bwr' 1
A value denoting whether the person is a first time, first year
borrower. This field is used to determine the first recommended
disbursement date.
If this field is set to Y and Loan Period is not M or blank, then the
first disbursement date is populated with the Delay Date for the Year
and Loan Period specified on the Loan Period Table.
Note: Pay attention to the Loan Type(s) when setting this flag; not
all loans require a delayed first disbursement for first time, first
year borrowers.
DEFAULT: (BLANK)
VALUES: (BLANK) Applicant is not a first time, first year borrower
Y Yes, applicant is a first time, first year borrowe
DATE RUN 04/08/03 Auburn University REPORT PAGE 1588
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1587
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGN90 SUPL_ID FOCUS='Loan,Supplemental Id' 9
The social security number of the parent from the PLUS loan
application. This field is updatable by the user when Loan Type 4
equals P indicating a PLUS loan.
****************************************************************
* This is the end of new fields for Award Year '94. *
* *
****************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1589
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1588
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
****************************************************************
* The following fields pertain to the student's status at *
* the time of processing or denial of the loan application. *
* Most of them are defaulted to values contained in other *
* places in the student's records. These values are updated *
* automatically until the loan application status (SGN30) *
* is entered. Automatic update then stops, but fields may *
* be manually updated. *
****************************************************************
SGO01 STU_STAT REFER TO A 215 FOR VALID VALUES. 2
FOCUS='Loan,Stu,Stat'
Student status from Shared Components. Default is A 215.
SGO04 RAP_CD REFER TO SA08O FOR VALID VALUES. 1
FOCUS='Loan,RAP,Code'
Satisfactory Academic Progress code from the Packaging Segment.
Default is SA08O.
SGO07 ACCUM_HOURS FOCUS='Loan, Deg,Credits' 7
Number of hours accumulated from the student information interface.
Default is RA320.
SGO10 LN_CUM_GPA FOCUS='Loan,Cum GPA' 6
Cumulative Grade Point Average from the student information interface.
Default is RA380.
SGO13 LN_DEPEN_STAT FOCUS='Loan,Dep,Stat' 1
Student's CPS dependency status. This field is system-maintained.
DEFAULT: (BLANK)
VALUES: (BLANK) Not determined
D Dependent
I Independent
P Independent by professional judgement
SGO16 ADJ_GROSS_INCOME FOCUS='Loan AGI' 7
Dependent student's and dependent student's parents' Adjusted Gross
Income (AGI), or independent student's AGI, from the Pell Segment.
Default is SA2EG + SA2CH for dependent students; SA2EG for
independent students.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1590
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1589
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGO19 EXPCT_GRAD_DT FOCUS='Loan,Grad,Date' 8
Date of expected graduation from the student information interface.
Default is the Term Calendar date associated with the student's degree
expected term (AA661).
SGO22 SG_LN_DEG REFER TO A 042 FOR VALID VALUES. 4
FOCUS='Loan,Degree'
Student's degree program from the student term file.
Default is RT115.
SGO23 MAJOR REFER TO A 044 FOR VALID VALUES. 4
FOCUS='Loan,Major'
Student's primary major from the student term file.
Default is RT120.
SGO25 CLASS_LEVEL REFER TO A 040 FOR VALID VALUES. 3
FOCUS='Loan,Class'
Student's class level. Default is calculated by the Student Status
routine from admissions and records data.
SGO28 COLLEGE REFER TO A 030 FOR VALID VALUES. 3 40
FOCUS='Loan,Coll'
Student's college from the student term file.
Default is RT105.
SGO31 ENRL_STAT REFER TO SA08A FOR VALID VALUES. 1
FOCUS='Loan,Time,Stat'
Student's anticipated enrollment status from the Pell Segment.
SGO34 LOAN_OPT_1 FOCUS='Loan,Opt 1' 2
Two-position field defined by the user.
SGO37 LOAN_OPT_2 FOCUS='Loan,Opt 2' 2
Two-position field defined by the user.
SGO40 NUM_IN_COLL FOCUS='Loan,Num in,Coll' 1
Independent student's or dependent student's parents' number in
college from the Family Resource Segment. Default is SA0ZX for
independent students; SA0XV for dependent students.
SGO43 LOAN_BDGT FOCUS='Loan,Budget' 5
Total budget from the Institutional Budget Segment.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1591
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1590
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGO43 LOAN_BDGT (CONT) Default is SA0L9.
SGO46 OFFSET_AID FOCUS='Loan,Offset,Amount' 5
Total of awards from the Packaging Segment that offset Stafford/GSL
Loan eligibility (GSL Offset = Y or C) and benefits that are treated
as financial aid (For example: Veteran benefits). This field is
used for award years prior to 1994.
OFFSET AID = VETERANS BENEFITS
+ GSL OFFSET AMOUNT (from the Packaging Segment)
+ GSL CONDITIONAL AMOUNT (from the Packaging Segment)
where: - GSL OFFSET AMOUNT is the total of all aid offered to date
from funds with the GSL Offset flag on Screen 331 set to Y.
- GSL CONDITIONAL AMOUNT is the total of all aid offered to
date from fund with the GSL Offset flag on Screen 331 set
to C.
SGO47 FSL_OFFSET_AID FOCUS='Loan,FSL Offset,Amount' 5
Total of awards from the Packaging Segment that offset FSL Loan
eligibility.
SGO49 LOAN_TFC FOCUS='Loan,TFC' 5
Loan Total Family Contribution. This element always equals zero for
loans other than subsidized FSL (GSL).
For award year '94 and beyond:
The Total Family Contribution from the Institutional Budget
Segment based on Selected Need.
For award year '93 and prior:
For Stafford/GSL loans (Loan Type = G), the following rules apply:
- If Selected Need is 1, then Loan TFC is Total Family Contribution
from Need1 of the Institutional Budget Segment excluding benefits
treated as aid from Need1.
- If Selected Need is 2, then Loan TFC is Total Family Contribution
from Need2 of the Institutional Budget Segment excluding benefits
treated as aid from Need2.
#SGO52 LOAN_DIFF FOCUS='Loan,Diff' 5
Calculated difference of Loan Budget minus Loan Offset Aid and
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1592
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1591
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SGO52 LOAN_DIFF (CONT) Loan TFC. Default is SGO43 - SGO46 - SGO49. Format is $$$$$.
This field is used for award year '93 and prior.
#SGO53 FSL_LOAN_DIFF FOCUS='Loan,FSL Diff' 5
The difference between the Loan Budget and the amount of loan aid
already awarded, TFC, veterans benefits and Other Aid. The
calculation for Offset Aid for year '94 and beyond is dependent
on the values of the Loan Offset fund attribute (SF225); Loan
Type (SGN46) must equal "F". If a Budget has not been assigned,
FSL Difference is not calculated.
This amount is calculated by subtracting Loan TFC, veteran benefits,
Other Aid and FSL offset from the Loan Budget. Format is $$$$$.
FSL Difference = BUDGET
- TFC
- VETERANS BENEFITS
- OTHER AID
- FSL OFFSET (SA08U)
where: OFFSET AMOUNT is the total of all aid offered to date
from funds with the Offset flag on Screen 331 set to the
appropriate value.
SGO55 NON_NEED_AID FOCUS='Loan Non,Meet Need' 5
Portion of the loan that does not meet need.
This field is used for award year '93 and prior.
Implementation Code: S - used in system calculation.
SGO56 LOAN_PER REFER TO AC163 FOR VALID VALUES. 1
FOCUS='Loan,Period'
The identifier for the loan period. When Loan Period is updated to a
valid table value, the dates associated with that year and loan period
are retrieved from the Loan Period Table, taking into account whether
the student is a First Time, First Year borrower.
Loan Period M is reserved for use when you want to preserve the Start,
End, and/or Disbursement 1-4 Dates that you entered manually on-line.
Note that Loan Period M is not supported in batch because Disb 1 Date
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1593
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1592
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGO56 LOAN_PER (CONT) is not on the same transaction as Loan Period and Start and End Dates.
SGO57 LN_GSL_RQST REFER TO SA13T FOR VALID VALUES. 1
FOCUS='Loan, GSL Rqst'
A value indicating whether student wishes to be considered for a
Stafford/GSL loan.
SGO58 LN_GSL_UNPD_TOT FOCUS='Loan,Unpd Tot, GSL' 5
Student's total outstanding balance on Federal Stafford Loans (FSL).
Note: This field is not used for 1995-96 processing.
SGO59 LN_GSL_UNPD_LST FOCUS='Loan,Unpd Bal,Last GSL' 5
Student's total outstanding balance on Federal SLS Loans.
For award years 93-94 and prior, student's total outstanding balance
on most recent Federal Stafford Loan (FSL).
Note: This field is not used for 1995-96 processing.
SGO60 LN_GSL_INT_RATE FOCUS='Loan,Lst GSL,Int Rate' 1
Interest rate of most recent Federal Stafford Loan (FSL).
Note: This field is not used for 1995-96 processing.
DEFAULT: 0
VALUES: 0 Rate unknown
1 7%
2 8%
3 9%
4 8/10%
5 Variable
SGO61 LN_GSL_LST_BGN_DT FOCUS='Loan,Lst GSL,Begin Date' 6
Date of the student's oldest outstanding Federal Stafford, Federal
SLS, Federal PLUS or Federal Consolidation Loan. Format is mmyyyy.
For award years 93-94 and prior, loan period begin date of most
recent Federal Stafford Loan (FSL).
Note: This field is not used for 1995-96 processing.
SGO62 LN_GSL_LST_END_DT FOCUS='Loan,Lst GSL,End Date' 6
Loan period ending date of most recent Stafford/GSL loan.
SGO63 LN_GSL_LST_CLASS FOCUS='Loan,Last GSL,Class' 2
Academic year in which student received most recent Stafford/GSL
loan.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1594
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1593
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGO63 LN_GSL_LST_CLASS (CONT)
SGO63 Valid values for 94 WHEN ELEMENT SA000 EQUALS 1994
VALUES: (BLANK) Information not provided
01 01 Freshman
02 02 Sophomore
03 03 Junior
04 04 Senior
05 05 5th year undergraduate
06 06 1st year graduate/professional
07 07 Continuing graduate/professional
SGO63 Valid values for 93 WHEN ELEMENT SA000 EQUALS 1993
(BLANK) Information not provided
01 01 Freshman
02 02 Sophomore
03 03 Junior
04 04 Senior
05 05 5th year undergraduate
06 06 1st year graduate/professional
07 07 Continuing graduate/professional
For years prior to 93, valid values are as follows:
For year 92, valid values are 00-10.
For years 89-91, valid values are 01-09.
For years < 89, CSS "4th year graduate/professional" is
translated as 09.
SGO63 Valid values for 92 WHEN ELEMENT SA000 EQUALS 1992
(BLANK) Information not provided
00 00 Correspondence (yr 92)
01 01 Freshman
02 02 Sophomore
03 03 Junior
04 04 Senior
05 05 5th year undergraduate
06 06 1st year graduate/professional
07 07 2nd year graduate/professional
08 08 3rd year graduate/professional
09 09 Beyond 3rd year grad/professional
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1595
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1594
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGO63 LN_GSL_LST_CLASS (CONT)
10 10 Beyond 4th year grad/professional (yrs < 89)
11 11 Correspondence (yrs < 89)
SGO64 LN_GSL_RQST_AMT FOCUS='Loan,GSL Amt,Rqst' 5
Anticipated Stafford/GSL loan request amount for this enrollment
period. This field is user-supplied beginning with the 92-93 award
year. Prior to that time, it was populated via the OAR Cycle.
SGO65 LN_RQST_AMT FOCUS='Loan,Amt,Rqst' 5
A value indicating the amount requested by the applicant for this
loan application. This amount can be blank if processing Subsidized,
Unsubsidized or Combined Loans.
SGO66 CURRENT_PLUS REFER TO SA2DQ FOR VALID VALUES. 1
FOCUS='Ln,Current,PLUS'
A value indicating whether the student currently has a Federal PLUS
Loan.
Note: This field is not used for 1995-96 processing.
SGO67 CURRENT_CONSOL REFER TO SA2DS FOR VALID VALUES. 1
FOCUS='Ln,Current,Consol'
A value indicating whether the student currently has a Federal
Consolidation Loan.
Note: This field is not used for 1995-96 processing.
SGO68 TRANSMIT_DATE FOCUS='Ln,Trans,Date' 8
Date the loan application was transmitted electronically to the
guarantor. Format is mmddyyyy.
SGO69 EFT_RELEASE FOCUS='EFT,Release' 1
A value indicating whether the borrower authorizes the school to
transfer the loan proceeds received by electronic funds transfer
(EFT) to the appropriate student account or school requests
delivery by check.
DEFAULT: (BLANK)
VALUES: (BLANK) No, transfer of loan proceeds has not been
authorized or school requests delivery by check.
Y Yes, transfer of loan proceeds has been authorized
SGO70 CMLN_STATUS_DATE FOCUS='CMLN,Status,Date' 8
Date associated with the CommonLine record status (SGN44) reported
on the response file for this loan. (Release 4)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1596
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1595
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGO70 CMLN_STATUS_DATE (CONT) Date associated with the CommonLine Response record. (Release 5)
SGO71 CMLN_ERROR_1 FOCUS='CMLN,Error,1' 3
A code indicating the first error that occurred when processing the
CommonLine Application Send File or the Change Transaction Send File.
SGO72 CMLN_ERROR_2 FOCUS='CMLN,Error,2' 3
A code indicating the second error that occurred when processing the
CommonLine Application Send File or the Change Transaction Send File.
SGO73 CMLN_ERROR_3 FOCUS='CMLN,Error,3' 3
A code indicating the third error that occurred when processing the
CommonLine Application Send File or the Change Transaction Send File.
SGO74 CMLN_ERROR_4 FOCUS='CMLN,Error,4' 3
A code indicating the fourth error that occurred when processing the
CommonLine Application Send File or the Change Transaction Send File.
SGO76 CMLN_INCR_CODE FOCUS='CMLN,Incr,Code' 6
The 6-position CommonLine Incremental Code assigned to this loan
by SBA300. As of Spring 2000, this field is no longer used.
SGO77 CMLN_RECIP_XREF FOCUS='CMLN,Recip,XRef' 1
A one-position institutionally-defined code to identify the
recipient of the loan application. SBA300 will include this application
in the Application Send File that is generated for this recipient.
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SGO80 - SGO99 **
** Number of bytes available: 30 **
** First start position: 256 **
** **
******************************************************************
SGQ01 CMLN_ERROR_5 FOCUS='CMLN,Error,5' 3
A code indicating the fifth error that occurred when processing the
CommonLine Application Send File or the Change Transaction Send File.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1597
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1596
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGQ02 FED_APP_FORM_CD FOCUS='FED,APP,FrmCd' 1
A value indicating the version of the application and promissory
note.
VALUES: M Master Promissory Note for Federal Stafford Loans
(subsidized and unsubsidized)
P Application and Promissory Note for Federal PLUS
Loans
SGQ03 CMLN_CHG_FLAG FOCUS='CMLN,Chg,Flag' 1
A value indicating that changes have been made and need auditing, and
need to be sent to the service provider for updating purposes.
The values S, E, and O are set by the system and may not be manually
set.
Reset to Y from E if changes previously sent and rejected have now
been corrected. Reset to spaces if all changes on file have been
communicated to the service provider through alternate methods and no
longer need to be reported. You may update this field only on
Screen 32D.
VALUES: (BLANK) No changes are waiting to be sent
Y There are changes waiting to be sent
S Changes have been sent, data frozen
E Change(s) sent have rejected, correct
O Outstanding, changes sent are either pending or
have been forwarded to another entity for
processing, data frozen
SGQ04 CMLN_CHG_DATE_SENT FOCUS='Chg,Date,Sent' 8
Date selected changes were initiated to the loan since last sent.
Will be reset to zeroes if CommonLine Change flag blanked out.
SGQ05 CMLN_HLD_RLSE_IND1 FOCUS='HLD,RLSE,Ind1' 1
A value indicating whether the school has requested the first
disbursement be held or released by the disbursing agent. This
field may be audited.
VALUES: H Hold disbursement until release notification is
given
R Release the disbursement as scheduled
SGQ06 CMLN_HLD_RLSE_IND2 FOCUS='HLD,RLSE,Ind2' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1598
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1597
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGQ06 CMLN_HLD_RLSE_IND2 (CONT) A value indicating whether the school has requested the second
disbursement be held or released by the disbursing agent. This
field may be audited.
VALUES: H Hold disbursement until release notification is
given
R Release the disbursement as scheduled
SGQ07 CMLN_HLD_RLSE_IND3 FOCUS='HLD,RLSE,Ind3' 1
A value indicating whether the school has requested the third
disbursement be held or released by the disbursing agent. This
field may be audited.
VALUES: H Hold disbursement until release notification is
given
R Release the disbursement as scheduled
SGQ08 CMLN_HLD_RLSE_IND4 FOCUS='HLD,RLSE,Ind4' 1
A value indicating whether the school has requested the fourth
disbursement be held or released by the disbursing agent. This
field may be audited.
VALUES: H Hold disbursement until release notification is
given
R Release the disbursement as scheduled
SGQ09 HLD_RLSE_IND_STAT1 FOCUS='HLD,RLSE,Ind1,Stat' 1
A value indicating the status of the school's requested disbursement
hold or release for the first disbursement
VALUES: H Disbursement in hold status
R Disbursement in release status
N Not supported (Release status by default)
F Forwarded to appropriate entity
SGQ10 HLD_RLSE_IND_STAT2 FOCUS='HLD,RLSE,Ind2,Stat' 1
A value indicating the status of the school's requested disbursement
hold or release for the second disbursement
VALUES: H Disbursement in hold status
R Disbursement in release status
N Not supported (Release status by default)
F Forwarded to appropriate entity
DATE RUN 04/08/03 Auburn University REPORT PAGE 1599
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1598
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGQ11 HLD_RLSE_IND_STAT3 FOCUS='HLD,RLSE,Ind3,Stat' 1
A value indicating the status of the school's requested disbursement
hold or release for the third disbursement
VALUES: H Disbursement in hold status
R Disbursement in release status
N Not supported (Release status by default)
F Forwarded to appropriate entity
SGQ12 HLD_RLSE_IND_STAT4 FOCUS='HLD,RLSE,Ind4,Stat' 1
A value indicating the status of the school's requested disbursement
hold or release for the fourth disbursement
VALUES: H Disbursement in hold status
R Disbursement in release status
N Not supported (Release status by default)
F Forwarded to appropriate entity
SGQ13 CMLN_SERIAL_LN_CD FOCUS='Serial,Ln,Cd' 1
A value indicating how the school intends to use the Master
Promissory Note for this certification.
VALUES: N New; school is requesting a new Master Promissory
Note for this certification prior to
disbursement.
S Serial; school is requesting serial loan processin
service provider(s) will determine if a new
Master Promissory Note is necessary.
SGQ14 CMLN_MPN_CONFIRM_CD FOCUS='MPN,Confirm,Cd' 1
A value indicating if a service provider can confirm that a valid
Master Promissory Note exists for this certification.
VALUES: Y Yes, a valid MPN exists
N No, a valid MPN does not exist
U Unknown, the service provider does not know if a
valid MPN exists
SGQ15 CMLN_INCREMENT_CD FOCUS='Incr,Code' 6
The value of the Incremental Code (positions 12 through 17) portion
of the CommonLine Unique Identifier. This field is comprised of 2
3 character fields that have been converted to Base 36 format.
The first field is the date the CommonLine Application was sent via
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1600
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1599
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGQ15 CMLN_INCREMENT_CD (CONT) SBA300. The second field is the sequential counter of the application.
SGQ16 CMLN_UNIQUE_ID FOCUS='Uniq,Id' 11
The first 11 positions of the unique code identifying either the
application from the borrower or the certification from the school.
SGQ17 ALT_LN_PRG_TY_CD FOCUS='Alt,Ln,Prg,Ty,Cd' 3
A code indicating the specific category of the alternative loan.
Contact the NCHELP central office for a complete listing of registered
codes assigned by each service provider.
SGQ18 ALT_BORR_IND_CD FOCUS='Alt,Borr,Ind,Cd' 1
A value indicating if the alternative borrower is also the student
indicated on the application.
VALUES: (BLANK) Blank - Undetermined
Y Yes, the alternative borrower is the student
N No, the alternative borrower is not the student
SGQ19 ALT_AMT FOCUS='Alt,Amt' 5
The amount recommended for this student for an Alternative Loan (ALT).
Format is $$$$$.
SGQ20 ALT_GAMT FOCUS='Alt,Gamt' 5
Alternative (ALT) loan amount the lender has guaranteed. Format is
$$$$$.
SGQ21 GAMT FOCUS='Gamt' 5
The total original guarantee amount modified by any loan increases.
This field is a sum of SGS04 and SGS51.
$$$$$.
SGQ22 REC_TYPE_CD FOCUS='Rec,Type,Code' 1
Indicates the type of record.
VALUES: (BLANK) Not provided
C School certification request (sent pre-guarantee)
M Modification responses after the first notice of
guarantee
N Response to reprint request
R Change Transaction Send File Response
S Application responses up to and including the firs
notification of guarantee and pre-approval cre
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1601
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1600
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGQ22 REC_TYPE_CD (CONT)
request responses (Release 5 only)
T Termination record; no action required
(Release 4 only)
X Response to a Change Transaction Send File if the
record cannot be matched to a borrower/loan
or when the service provider does not support
the change transaction. (Release 5 only)
SGQ23 BRWR_SIGNATURE_CODE FOCUS='Brwr,Sign,Cd' 1
A value indicating if a valid promissory note has been signed by
the borrower.
VALUES: (BLANK) Undetermined
Y Yes, a valid, signed promissory note exists
E Yes, the promissory note was signed electronically
N No, a valid, signed promissory note does not exist
SGQ24 STU_SIGNATURE_CODE FOCUS='Stu,Sign,Cd' 1
A value indicating whether a valid promissory note has been signed
by the student for a PLUS or Alternative loan.
VALUES: (BLANK) Undetermined
Y Yes, a valid, signed promissory note exists
E Yes, the promissory note was signed electronically
N No, a valid, signed promissory note does not exist
SGQ25 BORROWER_CRED_AUTH FOCUS='Brwr,Cred,Auth' 1
A value indicating if the school has obtained the borrower's
authorization to perform a credit check. This field is required
for pre-approval credit processing. (Release 5)
VALUES: (BLANK) Undetermined (default)
Y Yes, authorization has been obtained
N No, authorization has not been obtained
SGQ26 PROM_NOTE_DELIVERY FOCUS='Prom,Note,Delv' 1
A value indicating the school's preferred method of delivering the
promissory note to the borrower.
VALUES: (BLANK) Not provided, Paper assumed (default)
P Paper
W Web
DATE RUN 04/08/03 Auburn University REPORT PAGE 1602
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1601
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGQ27 GUARANTOR_STAT FOCUS='Guar,Stat' 2
A value indicating the status of the loan guarantee from request
to approval. (Release 5)
VALUES: (BLANK) Not available
01 Not sent to guarantor
05 Sent to guarantor
10 Received by guarantor
15 Awaiting certification
20 Approved by guarantor
25 Pending by guarantor
30 Rejected by guarantor
35 Terminated
40 Guaranteed/Guarantee not required
SGQ28 LENDER_SRVCR_STAT FOCUS='Lndr,Srvcr,Stat' 2
A value indicating the status of the loan origination from
request to approval. (Release 5)
VALUES: (BLANK) Not available
01 Not sent to lender-servicer
05 Sent to lender-servicer
10 Received by lender-servicer
15 Awaiting certification
20 Pending by lender-servicer
25 Rejected by lender-servicer
30 Terminated
35 Approved by lender-servicer - pending credit appro
40 Approved by lender-servicer
SGQ29 PROM_NOTE_STAT FOCUS='Prom,Note,Stat' 2
A value indicating the status of the promissory note from printing
to approval. (Release 5)
VALUES: (BLANK) Not available
01 Unknown
02 Credit requested; no valid prom note on file
03 Credit requested; valid prom note on file
05 Request to print/reprint forwarded to lender-servi
10 Prom note request on hold awaiting error resolutio
or credit denied (prom note not printed)
15 Awaiting download by borrower
20 Promissory note printed/reprinted
25 Guarantor awaiting promissory note
30 Received by guarantor; needs followup
35 Received by guarantor; returned to borrower
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1603
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1602
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGQ29 PROM_NOTE_STAT (CONT)
40 Note forwarded to lender-servicer
45 Lender-servicer awaiting promissory note
50 Received by lender-servicer; needs followup
55 Received by lender-servicer; returned to borrower
60 Valid prom note on file with lender-servicer
SGQ30 CREDIT_STAT FOCUS='Cred,Stat' 2
A value indicating the status of the credit verification from
request to approval. (Release 5)
VALUES: (BLANK) Not available
01 Unknown
05 Not applicable
10 Awaiting credit
15 Credit check performed
20 Credit denied
25 Credit on appeal
30 Appeal denied
35 Credit approved
SGQ31 LENDER_USE FOCUS='Lender Use Only' 20
This field is reserved for lender information only. Any subsequent
Application Send File records and/or loan-level or disbursement-level
Change Transaction Send File records must contain the most recent
non-blank value received for the loan.
SGQ32 GUARANTOR_USE FOCUS='Guarantor Use Only' 23
This field is reserved for guarantor information only. Any subsequent
Application Send File records and/or loan-level or disbursement-level
Change Transaction Send File records must contain the most recent
non-blank value received for the loan.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs available: SGQ33 - SGQ99 **
** Number of bytes available: 04 **
** First start position: 392 **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1604
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1603
SEGMENT 020 LOAN SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGQ32 GUARANTOR_USE (CONT) ** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1605
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1604
SEGMENT 030 PAYMENT SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
****************************************************************
* The Payment Segment is used to track the disbursements *
* made for each loan. Each entry is tied back to the loan *
* or application by Loan Number and Loan Type. *
****************************************************************
#SGP01 CHK_LOAN_ID FOCUS='Loan ID 5' 5
Identifier for the loan application. Although the Loan ID has been
defined as 5 characters in length, SIS currently allows for the entry
of only a 4-character Loan ID. The first 4 characters may be used
when defining valid values. The fifth character has been reserved by
SCT for future enhancement.
#SGP02 CHK_LOAN_NUM FOCUS='Loan Num' 4
Loan identifier defined as 4 characters.
SGP05 CHK_LOAN_TYPE FOCUS='Loan,Payment,Type' 1
Loan type associated with this payment.
VALUES: A Additional Unsubsidized FSL (UFSLA)
F Subsidized FSL
O Other
P PLUS
S SLS
U Unsubsidized FSL (UFSL)
SGP10 CHK_TYPE_SEQ FOCUS='Loan,Payment,Type,Seq' 2
Sequence number for this payment.
SGP25 CHK_RCVD FOCUS='Loan,Payment,Stat' 1
A value indicating whether the loan check was received.
VALUES: (BLANK) Payment not yet received.
E Payment received through EFT.
R Payment received through EFT and rejected.
S Payment made to student.
I Payment made to institution.
SGP30 CHK_RCVD_DT FOCUS='Loan,Payment,Date' 8
Date the loan check was received.
SGP35 CHK_AMT FOCUS='Loan,Payment,Amount' 7
Amount of the loan check received.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1606
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1605
SEGMENT 030 PAYMENT SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGP40 CHK_NUM FOCUS='Loan,Payment,Check Num' 12
Number of the loan check.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1607
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1606
SEGMENT 040 EFT SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
****************************************************************
* The EFT Segment is used to store loan disbursement *
* information. Each entry is tied back to the loan *
* or application by Loan Number. *
****************************************************************
#SGS01 EFT_LOAN_ID FOCUS='Loan ID 5' 5
Identifier for the loan application. Although the Loan ID has been
defined as 5 characters in length, the system currently allows for the
entry of only a 4-character Loan ID. The first 4 characters may be
used when defining valid values. The fifth character has been reserved
by SCT for future enhancement.
#SGS02 EFT_LOAN_NUM FOCUS='Loan Num' 4
Loan identifier defined as 4 characters.
SGS03 ET_SUB_SEQ_NO FOCUS='Sub,Seq,Num' 2
The CommonLine loan sequence number assigned by the guarantor at the
time of guarantee for the Subsidized loan.
SGS04 ET_SUB_GUAR_AMT FOCUS='Sub,Guar,Amt' 7
The amount guaranteed for the Subsidized Loan. If the guarantee
amount has been changed since the original guarantee processing due
to a reallocation or loan increase, then the revised amount is provided.
SGS05 ET_SUB_NET_TOTAL FOCUS='Sub,Net,Total' 7
The total net amount disbursed for the Subsidized loan. This total
includes only the disbursed loan amounts that have an EFT Status
code of D.
SGS06 ET_SUB_ANT_GROSS1 FOCUS='Sub,Ant,Gross1' 7
The Subsidized amount guaranteed for the first disbursement of a
multiple-disbursement loan or the only disbursement of a single-
disbursement loan.
SGS07 ET_SUB_REC_DT1 FOCUS='Sub,Received,Date1' 8
Date that the first Subsidized disbursement was received by the
institution.
SGS08 ET_SUB_GROSS_AMT1 FOCUS='Sub,Gross,Amt1' 7
The gross amount of the first Subsidized loan disbursement.
SGS09 ET_SUB_STAT1 FOCUS='Sub,EFT,Stat1' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1608
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1607
SEGMENT 040 EFT SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGS09 ET_SUB_STAT1 (CONT) A value indicating the EFT disbursement status for the first
disbursement of the Subsidized loan.
VALUES: (BLANK) Not yet received
D Disbursed
R Rejected
B Bypassed
SGS10 ET_SUB_NET_AMT1 FOCUS='Sub,Net,Amt1' 7
The net amount of the first Subsidized loan disbursement.
SGS11 ET_SUB_RET_AMT1 FOCUS='Sub,Ret,Amt1' 8
The net portion of the first subsidized disbursement being returned
by the school to the disbursing agent.
SGS12 ET_SUB_ANT_GROSS2 FOCUS='Sub,Ant,Gross2' 7
The Subsidized amount guaranteed for the second disbursement of a
multiple-disbursement loan.
SGS13 ET_SUB_REC_DT2 FOCUS='Sub,Received,Date2' 8
Date that the second Subsidized disbursement was received by the
institution.
SGS14 ET_SUB_GROSS_AMT2 FOCUS='Sub,Gross,Amt2' 7
The gross amount of the second Subsidized loan disbursement.
SGS15 ET_SUB_STAT2 REFER TO SGS09 FOR VALID VALUES. 1
FOCUS='Sub,EFT,Stat2'
A value indicating the EFT disbursement status for the second
disbursement of the Subsidized loan.
SGS16 ET_SUB_NET_AMT2 FOCUS='Sub,Net,Amt2' 7
The net amount of the second Subsidized loan disbursement.
SGS17 ET_SUB_RET_AMT2 FOCUS='Sub,Ret,Amt2' 8
The net portion of the second subsidized disbursement being returned
by the school to the disbursing agent.
SGS18 ET_SUB_ANT_GROSS3 FOCUS='Sub,Ant,Gross3' 7
The Subsidized amount guaranteed for the third disbursement of a
multiple-disbursement loan.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1609
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1608
SEGMENT 040 EFT SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGS19 ET_SUB_REC_DT3 FOCUS='Sub,Received,Date3' 8
Date that the third Subsidized disbursement was received by the
institution.
SGS20 ET_SUB_GROSS_AMT3 FOCUS='Sub,Gross,Amt3' 7
The gross amount of the third Subsidized loan disbursement.
SGS21 ET_SUB_STAT3 REFER TO SGS09 FOR VALID VALUES. 1
FOCUS='Sub,EFT,Stat3'
A value indicating the EFT disbursement status for the third
disbursement of the Subsidized loan.
SGS22 ET_SUB_NET_AMT3 FOCUS='Sub,Net,Amt3' 7
The net amount of the third Subsidized loan disbursement.
SGS23 ET_SUB_RET_AMT3 FOCUS='Sub,Ret,Amt3' 8
The net portion of the third Subsidized disbursement being returned
by the school to the disbursing agent.
SGS24 ET_SUB_ANT_GROSS4 FOCUS='Sub,Ant,Gross4' 7
The Subsidized amount guaranteed for the fourth disbursement of a
multiple-disbursement loan.
SGS25 ET_SUB_REC_DT4 FOCUS='Sub,Received,Date4' 8
Date that the fourth Subsidized disbursement was received by the
institution.
SGS26 ET_SUB_GROSS_AMT4 FOCUS='Sub,Gross,Amt4' 7
The gross amount of the fourth Subsidized loan disbursement.
SGS27 ET_SUB_STAT4 REFER TO SGS09 FOR VALID VALUES. 1
FOCUS='Sub,EFT,Stat4'
A value indicating the EFT disbursement status for the fourth
disbursement of the Subsidized loan.
SGS28 ET_SUB_NET_AMT4 FOCUS='Sub,Net,Amt4' 7
The net amount of the fourth Subsidized loan disbursement.
SGS29 ET_SUB_RET_AMT4 FOCUS='Sub,Ret,Amt4' 8
The net portion of the fourth Subsidized disbursement being returned
by the school to the disbursing agent.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1610
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1609
SEGMENT 040 EFT SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGS30 ET_SUB_DISB_STAT1 FOCUS='Sub,Disb,Stat1' 1
A value indicating the status of the first disbursement of the
Subsidized loan.
VALUES: (BLANK) Undetermined
A Approved for disbursement
B Cancellation initiated by borrower
(pre-disbursement)
C Cancellation, source unknown (pre-disbursement)
D Disbursed
F Full return of funds (post-disbursement)
G Cancellation initiated by guarantor
(pre-disbursement)
H On hold (pending resolution) by service provider
L Cancellation initiated by lender (pre-disbursement
P Partially cancelled, already disbursed
(post-disbursement)
R Pending issue
S Cancellation initiated by school (pre-disbursement
SGS31 ET_SUB_DISB_STAT2 REFER TO SGS30 FOR VALID VALUES. 1
FOCUS='Sub,Disb,Stat2'
A value indicating the status of the second disbursement of the
Subsidized loan.
SGS32 ET_SUB_DISB_STAT3 REFER TO SGS30 FOR VALID VALUES. 1
FOCUS='Sub,Disb,Stat3'
A value indicating the status of the third disbursement of the
Subsidized loan.
SGS33 ET_SUB_DISB_STAT4 REFER TO SGS30 FOR VALID VALUES. 1
FOCUS='Sub,Disb,Stat4'
A value indicating the status of the fourth disbursement of the
Subsidized loan.
******************************************************************
** **
** SCT FILLER **
** **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1611
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1610
SEGMENT 040 EFT SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGS33 ET_SUB_DISB_STAT4 (CONT) ** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs available: SGS34 - SGS49 **
** Number of bytes available: 083 **
** First start position: 112 **
** **
******************************************************************
SGS50 ET_OTH_SEQ_NO FOCUS='Oth,Seq,Num' 2
The CommonLine loan sequence number assigned by the guarantor at the
time of guarantee for either an Unsubsidized, PLUS, or Alternative
loan.
SGS51 ET_OTH_GUAR_AMT FOCUS='Oth,Guar,Amt' 7
The amount guaranteed for the Unsubsidized, PLUS, or Alternative Loan.
If the guarantee amount has been changed since the original guarantee
processing due to a reallocation or loan increase, then the revised
amount is provided.
SGS52 ET_OTH_NET_TOTAL FOCUS='Oth,Net,Total' 7
The total net amount disbursed for the Unsubsidized, PLUS, or
Alternative loan. This total includes only the disbursed loan
amounts that have an EFT code of D.
SGS53 ET_OTH_ANT_GROSS1 FOCUS='Oth,Ant,Gross1' 7
The Unsubsidized, PLUS or Alternative amount guaranteed for the first
disbursement of a multiple-disbursement loan or the only disbursement
of a single-disbursement loan.
SGS54 ET_OTH_REC_DT1 FOCUS='Oth,Received,Date1' 8
Date that the first Unsubsidized, Plus, or Alternative disbursement
was received by the institution.
SGS55 ET_OTH_GROSS_AMT1 FOCUS='Oth,Gross,Amt1' 7
The gross amount of the first Unsubsidized, PLUS, or Alternative
loan disbursement.
SGS56 ET_OTH_STAT1 FOCUS='Oth,EFT,Stat1' 1
A value indicating the EFT disbursement status for the first
disbursement of the Unsubsidized, PLUS, or Alternative loan.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1612
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1611
SEGMENT 040 EFT SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGS56 ET_OTH_STAT1 (CONT)
VALUES: (BLANK) Not yet received
D Disbursed
R Rejected
B Bypassed
SGS57 ET_OTH_NET_AMT1 FOCUS='Oth,Net,Amt1' 7
The net amount of the first Unsubsidized, PLUS, or Alternative loan
disbursement.
SGS58 ET_OTH_RET_AMT1 FOCUS='Oth,Ret,Amt1' 8
The net portion of the first Unsubsidized, PLUS, or Alternative
disbursement being returned by the school to the disbursing agent.
SGS59 ET_OTH_ANT_GROSS2 FOCUS='Oth,Ant,Gross2' 7
The Unsubsidized, PLUS, or Alternative amount guaranteed for the second
disbursement of a multiple-disbursement loan.
SGS60 ET_OTH_REC_DT2 FOCUS='Oth,Received,Date2' 8
Date that the second Unsubsidized, Plus, or Alternative disbursement
was received by the institution.
SGS61 ET_OTH_GROSS_AMT2 FOCUS='Oth,Gross,Amt2' 7
The gross amount of the second Unsubsidized, PLUS, or Alternative
loan disbursement.
SGS62 ET_OTH_STAT2 REFER TO SGS56 FOR VALID VALUES. 1
FOCUS='Oth,EFT,Stat2'
A value indicating the EFT disbursement status for the second
disbursement of the Unsubsidized, PLUS, or Alternative loan.
SGS63 ET_OTH_NET_AMT2 FOCUS='Oth,Net,Amt2' 7
The net amount of the second Unsubsidized, PLUS, or Alternative loan
disbursement.
SGS64 ET_OTH_RET_AMT2 FOCUS='Oth,Ret,Amt2' 8
The net portion of the second Unsubsidized, PLUS, or Alternative
disbursement being returned by the school to the disbursing agent.
SGS65 ET_OTH_ANT_GROSS3 FOCUS='Oth,Ant,Gross3' 7
The Unsubsidized, PLUS, or Alternative amount guaranteed for the third
disbursement of a multiple-disbursement loan.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1613
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1612
SEGMENT 040 EFT SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGS66 ET_OTH_REC_DT3 FOCUS='Oth,Received,Date3' 8
Date that the third Unsubsidized, Plus, or Alternative disbursement
was received by the institution.
SGS67 ET_OTH_GROSS_AMT3 FOCUS='Oth,Gross,Amt3' 7
The gross amount of the third Unsubsidized, PLUS, or Alternative
loan disbursement.
SGS68 ET_OTH_STAT3 REFER TO SGS56 FOR VALID VALUES. 1
FOCUS='Oth,EFT,Stat3'
A value indicating the EFT disbursement status for the third
disbursement of the Unsubsidized, PLUS, or Alternative loan.
SGS69 ET_OTH_NET_AMT3 FOCUS='Oth,Net,Amt3' 7
The net amount of the third Unsubsidized, PLUS, or Alternative loan
disbursement.
SGS70 ET_OTH_RET_AMT3 FOCUS='Oth,Ret,Amt3' 8
The net portion of the third Unsubsidized, PLUS, or Alternative
disbursement being returned by the school to the disbursing agent.
SGS71 ET_OTH_ANT_GROSS4 FOCUS='Oth,Ant,Gross4' 7
The Unsubsidized, PLUS, or Alternative amount guaranteed for the fourth
disbursement of a multiple-disbursement loan.
SGS72 ET_OTH_REC_DT4 FOCUS='Oth,Received,Date4' 8
Date that the fourth Unsubsidized, Plus, or Alternative disbursement
was received by the institution.
SGS73 ET_OTH_GROSS_AMT4 FOCUS='Oth,Gross,Amt4' 7
The gross amount of the fourth Unsubsidized, PLUS, or Alternative
loan disbursement.
SGS74 ET_OTH_STAT4 REFER TO SGS56 FOR VALID VALUES. 1
FOCUS='Oth,EFT,Stat4'
A value indicating the EFT disbursement status for the fourth
disbursement of the Unsubsidized, PLUS, or Alternative loan.
SGS75 ET_OTH_NET_AMT4 FOCUS='Oth,Net,Amt4' 7
The net amount of the fourth Unsubsidized, PLUS, or Alternative loan
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1614
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1613
SEGMENT 040 EFT SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGS75 ET_OTH_NET_AMT4 (CONT) disbursement.
SGS76 ET_OTH_RET_AMT4 FOCUS='Oth,Ret,Amt4' 8
The net portion of the fourth Unsubsidized, PLUS, or Alternative
disbursement being returned by the school to the disbursing agent.
SGS77 ET_OTH_DISB_STAT1 REFER TO SGS30 FOR VALID VALUES. 1
FOCUS='Oth,Disb,Stat1'
A value indicating the status of the first disbursement of the
Unsubsidized, PLUS, or Alternative loan.
SGS78 ET_OTH_DISB_STAT2 REFER TO SGS30 FOR VALID VALUES. 1
FOCUS='Oth,Disb,Stat2'
A value indicating the status of the second disbursement of the
Unsubsidized, PLUS, or Alternative loan.
SGS79 ET_OTH_DISB_STAT3 REFER TO SGS30 FOR VALID VALUES. 1
FOCUS='Oth,Disb,Stat3'
A value indicating the status of the third disbursement of the
Unsubsidized, PLUS, or Alternative loan.
SGS80 ET_OTH_DISB_STAT4 REFER TO SGS30 FOR VALID VALUES. 1
FOCUS='Oth,Disb,Stat4'
A value indicating the status of the fourth disbursement of the
Unsubsidized, PLUS, or Alternative loan.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs available: SGS81 - SGS90 **
** Number of bytes available: 084 **
** First start position: 301 **
** **
******************************************************************
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1615
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1614
SEGMENT 040 EFT SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGS80 ET_OTH_DISB_STAT4 (CONT)
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SGS91 - SGS99 **
** Number of bytes available: 20 **
** First start position: 385 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1616
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1615
SEGMENT 050 BR SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
****************************************************************
* The BR Segment is used to store loan disbursement *
* information. Each entry is tied back to the loan *
* or application by Loan Number. *
****************************************************************
#SGV01 BOR_LOAN_ID FOCUS='Loan ID 5' 5
Identifier for the loan application. Although the Loan ID has been
defined as 5 characters in length, the system currently allows for the
entry of only a 4-character Loan ID. The first 4 characters may be
used when defining valid values. The fifth character has been reserved
by SCT for future enhancement.
#SGV02 BOR_LOAN_NUM FOCUS='Loan Num' 4
Loan identifier defined as 4 characters.
SGV03 BOR_SSN FOCUS='Borrower,SSN' 9
The social security number of the borrower as supplied on the PLUS
or Alternative (FFEL processing) loan promissory note/application.
This field may be updated when Loan Type equals P, indicating a PLUS
loan or when Loan Type equals A, indicating an Alternative loan.
SGV04 BOR_FIRST_NAME FOCUS='Borrower,First,Name' 12
The borrower's first name as reported on the PLUS or Alternative
(FFEL processing) loan promissory note/application. This field may be
updated when Loan Type equals P, indicating a PLUS loan or when Loan
Type equals A, indicating an Alternative loan.
SGV05 BOR_LAST_NAME FOCUS='Borrower,Last,Name' 16
The borrower's last name as reported on the PLUS or Alternative
(FFEL processing) loan promissory note/application. This field may be
updated when Loan Type equals P, indicating a PLUS loan or when Loan
Type equals A, indicating an Alternative loan.
SGV06 BOR_MIDDLE_INIT FOCUS='Borrower,Middle,Initial' 1
The borrower's middle initial as reported on the PLUS or Alternative
(FFEL processing) loan promissory note/application. This field may be
updated when Loan Type equals P, indicating a PLUS loan or when Loan
Type equals A, indicating an Alternative loan.
SGV07 BOR_STREET FOCUS='Borrower,Street' 30
The house number, apartment number, box number, street, or rural route
entered in upper/lower case as reported on the PLUS or Alternative
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1617
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1616
SEGMENT 050 BR SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGV07 BOR_STREET (CONT) (FFEL processing) loan promissory note/application. This field may be
updated when Loan Type equals P, indicating a PLUS loan or when Loan
Type equals A, indicating an Alternative loan.
SGV08 BOR_STREET2 FOCUS='Borrower,Street2' 30
The house number, apartment number, box number, street, or rural route
entered in upper/lower case as reported on the PLUS or Alternative
(FFEL processing) loan promissory note/application. This field may be
updated when Loan Type equals P, indicating a PLUS loan or when Loan
Type equals A, indicating an Alternative loan.
SGV09 BOR_CITY FOCUS='Borrower,City' 16
Borrower's city or post office name as reported on the PLUS or
Alternative (FFEL processing) loan promissory note/application. This
field may be updated when Loan Type equals P, indicating a PLUS loan or
when Loan Type equals A, indicating an Alternative loan.
SGV10 BOR_STATE FOCUS='Borrower,State' 2
Standard two-letter abbreviation for state as specified by the post
office as reported on the PLUS or Alternative (FFEL processing) loan
promissory note/application. This field may be updated when Loan Type
equals P, indicating a PLUS loan or when Loan Type equals A, indicating
an Alternative loan.
VALUES: (BLANK) Not specified
AL ALABAMA
AK ALASKA
AS AMERICAN SAMOA
AZ ARIZONA
AR ARKANSAS
CA CALIFORNIA
CN CANADA
CO COLORADO
CT CONNECTICUT
DE DELAWARE
DC DISTRICT OF COLUMBIA
FM FEDERAL STATES OF MICRONESIA
FL FLORIDA
GA GEORGIA
GU GUAM
HI HAWAII
ID IDAHO
IL ILLINOIS
IN INDIANA
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1618
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1617
SEGMENT 050 BR SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGV10 BOR_STATE (CONT)
IA IOWA
KS KANSAS
KY KENTUCKY
LA LOUISIANA
ME MAINE
MH MARSHALL ISLANDS
MD MARYLAND
MA MASSACHUSETTS
MX MEXICO
MI MICHIGAN
AA MILITARY LOCATION CODE AA
AE MILITARY LOCATION CODE AE
AP MILITARY LOCATION CODE AP
MN MINNESOTA
MS MISSISSIPPI
MO MISSOURI
MT MONTANA
NE NEBRASKA
NV NEVADA
NH NEW HAMPSHIRE
NJ NEW JERSEY
NM NEW MEXICO
NY NEW YORK
NC NORTH CAROLINA
ND NORTH DAKOTA
MP NORTHERN MARIANA ISLANDS
OH OHIO
OK OKLAHOMA
OR OREGON
PW PALAU
PA PENNSYLVANIA
PR PUERTO RICO
RI RHODE ISLAND
SC SOUTH CAROLINA
SD SOUTH DAKOTA
TN TENNESSEE
TX TEXAS
UT UTAH
VT VERMONT
VI VIRGIN ISLANDS
VA VIRGINIA
WA WASHINGTON
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1619
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1618
SEGMENT 050 BR SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGV10 BOR_STATE (CONT)
WV WEST VIRGINIA
WI WISCONSIN
WY WYOMING
FC FOREIGN
SGV11 BOR_ZIP FOCUS='Borrower,Zip,Code' 9
Borrower's Zip/postal code as reported on the PLUS or Alternative
(FFEL processing) loan promissory note/application. This field may be
updated when Loan Type equals P, indicating a PLUS loan or when Loan
Type equals A, indicating an Alternative loan.
SGV12 BOR_PHONE FOCUS='Borrower,Phone,Number' 10
Borrower's telephone number composed of the area code, exchange, and
four-digit subscriber number as reported on the PLUS or Alternative
(FFEL processing) loan promissory note/application. This field may be
updated when Loan Type equals P, indicating a PLUS loan or when Loan
Type equals A, indicating an Alternative loan. If the phone number is
entered, then it MUST include the Area Code.
SGV13 BOR_LIC_STATE REFER TO A 064 FOR VALID VALUES. 2
FOCUS='Borrower,License,State'
Abbreviation of the state that issued the borrower's driver's license
as reported on the PLUS or Alternative (FFEL processing) loan
promissory note/application. This field may be updated when Loan Type
equals P, indicating a PLUS loan or when Loan Type equals A, indicating
an Alternative loan.
SGV14 BOR_DRIV_LIC FOCUS='Borrower,License,Number' 20
Borrower's driver's license number as reported on the PLUS or
Alternative (FFEL processing) loan promissory note/application. This
field may be updated when Loan Type equals P, indicating a PLUS loan or
when Loan Type equals A, indicating an Alternative loan.
SGV15 BOR_BIRTH_DATE FOCUS='Borrower,Birth,Date' 8
The day, month, and year of the borrower's birth that is entered in
the date format defined by your institution. This information is
entered from the PLUS or Alternative (FFEL processing) loan promissory
note/application and may be updated when Loan Type equals P, indicating
a PLUS loan or when Loan Type equal A, indicating an Alternative loan.
SGV16 BOR_CITIZENSHIP FOCUS='Borrower,Citizen' 1
Borrower's citizenship status as reported on the PLUS or Alternative
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1620
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1619
SEGMENT 050 BR SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGV16 BOR_CITIZENSHIP (CONT) (FFEL processing) loan promissory note/application. This field may
be updated when Loan Type equals P, indicating a PLUS loan or when Loan
Type equals A, indicating an Alternative loan.
DEFAULT: (BLANK)
VALUES: (BLANK) No response
1 U.S. citizen
2 Eligible non-citizen
SGV17 BOR_ALIEN_REG FOCUS='Borrower,Alien,Reg' 9
The borrower's alien registration number as reported on the PLUS or
Alternative (FFEL processing) loan promissory note/application. This
field may be updated when Loan Type equals P, indicating a PLUS loan or
when Loan Type equals A, indicating an Alternative loan.
DEFAULT: (BLANK)
VALUES: (BLANK)
RANGES: 000000001-999999999
SGV18 BOR_LOAN_DEFAULT FOCUS='Bor,Loan,Default' 1
A value indicating whether the borrower is in default on a Title IV
loan or owes a refund due to overpayment on a Title IV grant, and
whether that default/repayment status has been overridden.
DEFAULT: N
VALUES: N No, the borrower is not in default and does not ow
a refund.
Y Yes, the borrower is in default or owes a refund.
Z Default/repayment status overridden.
SGV19 DISB_PROC_TO_STU FOCUS='Disb,Proc,Student' 1
A value indicating whether proceeds from this PLUS loan may be
released to the student. This field may be updated when Loan Type
equals P indicating a PLUS loan.
DEFAULT: (BLANK)
VALUES: (BLANK) No, do not release proceeds to the student.
Y Yes, release proceeds to the student.
******************************************************************
** **
** SCT FILLER **
** **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1621
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1620
SEGMENT 050 BR SEGMENT LOAN FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SGV19 DISB_PROC_TO_STU (CONT) ** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs available: SGV20 - SGV80 **
** Number of bytes available: 205 **
** First start position: 180 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SGV81 - SGV99 **
** Number of bytes available: 20 **
** First start position: 385 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1622
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1621
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATA ELEMENTS DESCRIPTION
SL000-SL049 Student Locator Root Segment
SL050-SL069 Financial Aid Locator Segment
SL070-SL130 Financial Aid Aggregate Segment
SL140-SL160 Financial Aid Transcript Segment
DATE RUN 04/08/03 Auburn University REPORT PAGE 1623
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1622
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATE RUN 04/08/03 Auburn University REPORT PAGE 1624
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1623
SEGMENT 010 STUDENT LOCATOR ROOT STUDENT LOCATOR FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SL005 STU_ID SLSNM FOCUS='Student,Number' 9
Student number. Generally, it is the student's social security number.
*Change Log: 10/14/02 RE sct tos siibmd09
*
RANGES: 000000001-999999999
SL006 PREV_NDSL/PERK FLAG FOCUS='Prev,NDSL/Perk,Flag' 1
A flag used to determine the type of promissory note to be printed
for the student. It indicates whether the student meets one of these
three mutually exclusive conditions:
(1) the student is receiving the first disbursment of a Perkins Loan
on or after October 1, 1992 and has no outstanding NDSL or Perkins
Loan balance of principal or interest on the date the loan is made,
or
(2) the student is receiving the first disbursement of a Perkins Loan
on or after July 1, 1987 and before October 1, 1992, and has no
outstanding NDSL Loan balance of principal or interest on the date
the loan is made, or
(3) the student has an outstanding balance on an NDSL Loan made prior
to July 1, 1987.
DEFAULT: (BLANK)
VALUES: A First Perkins on or after 10/1/92
B First Perkins on or after 7/1/87 and before 10/1/9
N NDSL
SL007 PREV_PELL_FLAG FOCUS='Prev,Pell,Flag' 1
A flag indicating whether or not the student received a Pell Grant
prior to July 1, 1987. It is used to determine whether the 5-year
eligibility rule applies to this student. This field is user
maintained.
DEFAULT: N
VALUES: N No, the student did not receive Pell before 7/1/87
Y Yes, the student received Pell prior to 7/1/87.
SL008 AGGR_YR_TOTAL FOCUS='Agg,Year,Total' 4
Number of years Pell Grant was received for award years between '87 and
'93. This is a system-maintained field.
SL009 FAT_TRACK_COMPLETE FOCUS='FAT Track,Complete' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1625
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1624
SEGMENT 010 STUDENT LOCATOR ROOT STUDENT LOCATOR FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SL009 FAT_TRACK_COMPLETE (CONT) A value indicating whether transcript tracking is now complete for
this student. This field is maintained through on-line and batch
maintenance whenever a transcript segment is updated.
DEFAULT: Y
VALUES: N No, tracking is not complete.
Y Yes, tracking is complete at this time.
SL010 STUDY_ABROAD FOCUS='Study,Abroad' 1
A value indicating whether the student received increased FSEOG or
Federal Perkins Loan/NDSL at your institution due to study abroad.
DEFAULT: (BLANK)
VALUES: (BLANK) No, the student did not receive increased funding.
B Yes, the student received increased FSEOG and
Perkins/NDSL.
N No, the student did not receive increased funding.
S Yes, the student received increased FSEOG.
P Yes, the student received increased Perkins/NDSL.
SL011 ENTRANCE_INTERVIEW FOCUS='Entrance,Interview' 1
A value indicating whether the student has participated in a
loan entrance interview at some time in their career with your
institution.
DEFAULT: (BLANK)
VALUES: (BLANK) No, the student has never had an entrance intervie
Y Yes, the student has participated in an entrance
interview.
N No, the student has never had an entrance intervie
SL012 EXIT_INTERVIEW FOCUS='Exit,Interview' 1
A value indicating whether the student has participated in a
loan exit interview at some time in their career with your
institution.
DEFAULT: (BLANK)
VALUES: (BLANK) No, the student has never had an exit interview.
Y Yes, the student has participated in an exit
interview.
N No, the student has never had an exit interview.
SL013 DF_REPAY_IND FOCUS='Dflt,Repay,Ind' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1626
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1625
SEGMENT 010 STUDENT LOCATOR ROOT STUDENT LOCATOR FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SL013 DF_REPAY_IND (CONT) System-maintained by the OAR Cycle (SBA404) based on loan
information in the NSLDS portion of the EDE ISIR. Indicates
whether the student is in default and/or owes a grant repayment.
VALUES: (BLANK) No NSLDS information
N Not in default; does not owe grant repayment
D Has defaulted loan(s)
R Owes grant repayment
B Both defaulted loans and grant repayment
SL014 DF_REPAY_OVR FOCUS='Dflt,Repay,Ovrd' 1
Allows the institution to manually override the value
in the student's Default/Repayment Indicator.
VALUES: (BLANK)
M Manual override in effect.
SL015 DF_REPAY_MDT FOCUS='Dflt Repay, Maint Dt' 8
Date of last change to Repay Indicator or Repay Override.
SL016 FORMER_HEAL_LOAN FOCUS='Former,Heal,Loan' 1
Indicates whether the student is eligible to borrow additional
unsubsidized Direct Loan amount because the student was
previously determined eligible for Health Education Assistance
Loans (HEAL).
VALUES: (BLANK)
Y Yes, formerly eligible for HEAL.
SL017 SIGNATURE_CODE FOCUS='Sign,Cd' 1
RECORD COPY NAME='SL-BRWR-SIGN-CD'
A value indicating if a valid promissory note has been signed by
the borrower.
VALUES: (BLANK) Undetermined
Y Yes, a valid, signed promissory note exists
N No, a valid, signed promissory note does not
exist
SL018 ENTR_INTRVW_DT FOCUS='Ent Interview,Dt' 8
Date the Entrance Interview status was maintained.
SL019 EXIT_INTRVW_DT FOCUS='Exit Interview,Dt' 8
Date the Exit Interview status was maintained.
SL020 PERK_REPRINT FOCUS='Reprint,Perk Prom Note' 1
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1627
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1626
SEGMENT 010 STUDENT LOCATOR ROOT STUDENT LOCATOR FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SL020 PERK_REPRINT (CONT) A flag allowing the institution to force a re-print of student's
Perkins Promissory Note (SBA510). This flag is maintained on
screens 321 and 322.
VALUES: (BLANK) Do not reprint
R Ready to reprint
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is **
** likely to be used in future maintenance releases. **
** **
** **
** Data element IDs reserved: SL021 - SL029 **
** Number of bytes reserved: 65 **
** First start position: 40 **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SL030 - SL039 **
** NUMBER OF BYTES AVAILABLE: 12 **
** First start position: 105 **
** **
******************************************************************
#SL040 LOC_CNTR CAMCT FOCUS='FAM,loc,Ctr' 3
Number of Financial Aid Locator Segments.
RANGES: 000-020
#SL042 AGGR_CNTR AGGCT FOCUS='FAM,Agg,Ctr' 3
Number of Financial Aid Aggregate Segments.
RANGES: 000-050
DATE RUN 04/08/03 Auburn University REPORT PAGE 1628
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1627
SEGMENT 010 STUDENT LOCATOR ROOT STUDENT LOCATOR FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SL044 FAM TRANSCRIPT CTR TRNCT Number of Financial Aid Transcript Segments. 3
RANGES: 000-018
DATE RUN 04/08/03 Auburn University REPORT PAGE 1629
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1628
SEGMENT 020 FIN. AID LOCATOR STUDENT LOCATOR FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
The Financial Aid Locator Segment indicates the other
financial aid files a student is in for a given award year.
#SL050 AWD_YR SLWYR FOCUS='Award,Year' 4 C
Award year for which information exists on other FAM master files.
It is the second 2 digits of the second calendar year defining the
academic year. For example: The 1991-92 academic year is the 92
award year.
RANGES: 1975-2099
#SL0Y0 AWD_YY FOCUS='Award,Year' 2
Award year for which information exists on other FAM master files.
#SL054 SA_IND SA2DR FOCUS=' SA,File,Ind' 1
A value indicating whether a student aid record exists for the year.
DEFAULT: N
VALUES: N Student is not in SAFILE for this year.
Y Student is in SAFILE for this year.
A Student SA data for this year has been archived.
#SL056 ST_IND STIND FOCUS=' ST,File,Ind' 1
A value indicating whether student aid tracking records exist for
the year.
DEFAULT: N
VALUES: N Student is not in STFILE for this year.
Y Student is in STFILE for this year.
A Student ST data for this year has been archived.
#SL058 SW_IND SWIND FOCUS=' SW,File,Ind' 1
A value indicating whether student award records exist for the year.
DEFAULT: N
VALUES: N Student is not in SWFILE for this year.
Y Student is in SWFILE for this year.
P Student SW data for this year has been purged.
A Student SW data for this year has been archived.
******************************************************************
** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space **
** because it is likely to be used in future **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1630
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1629
SEGMENT 020 FIN. AID LOCATOR STUDENT LOCATOR FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SL058 SW_IND (CONT) ** maintenance releases. **
** **
** Data element IDs reserved: SL059 - SL069 **
** Number of bytes reserved: 3 **
** First start position: 8 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1631
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1630
SEGMENT 030 FIN. AID AGGREGATES STUDENT LOCATOR FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
Aggregates are updated on-line, and in the Batch Maintenance
Program (ABD015) whenever an award transaction is processed.
Both anticipated and actual aggregates are recorded. When
summed, they represent the amount the student has been
awarded to date at this institution.
To determine the total awards to date in a given category,
the corresponding transfer segments must be added to the
institution segments.
#SL070 AGGR_INST REFER TO AI010 FOR VALID VALUES. 7
FOCUS='Aggregate,School, Code'
Code of the school from which financial aid was received.
All allowable school codes (including your own) must be
defined in the School Code Index (Screen 35).
#SL075 AGGR_AREA REFER TO SF080 FOR VALID VALUES. 5
FOCUS='Fund,Aggr,Area'
Mnemonic of the fund area to which awards from funds with the same
identifier aggregate. Awards with the same aggregate area mnemonic
will be added together to determine a total current aggregate amount
for the aggregate area. Values with an asterisk (*) are required by
the PARS Student Master File Interface (SBA453). Additional values
may be added.
#SL080 AWD_YR_AGGR FOCUS='Agg,Year' 4 C
Award year in which the aggregate amount was disbursed. If transfer
aggregates for more than one year are entered as a single amount,
users typically use the last year of disbursement.
RANGES: 1900-2099
#SL0Y1 AWD_YY_AGGR FOCUS='Agg,Year' 2
Award year in which the aggregate amount was disbursed.
#SL085 AGGR_TYPE FOCUS='Agg,Type' 1
The source of the aggregate information found on a given
aggregate record.
DEFAULT: I
VALUES: I Incoming transfer or initial institution
conversion amount
#A Institutional--anticipated (FAM offered or accepte
#U Institutional--actual (FAM disbursed)
DATE RUN 04/08/03 Auburn University REPORT PAGE 1632
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1631
SEGMENT 030 FIN. AID AGGREGATES STUDENT LOCATOR FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SL090 AGGR_LOAN_STAT FOCUS='Aggr,Stat' 1
A value indicating whether the defaulted loan has been discharged in
bankruptcy, whether the student is in default on the loan, or whether
the student owes a refund due to overpayment on the grant.
VALUES: (BLANK) Status OK
B Loan discharged in bankruptcy
D In default on loan
R Owes grant refund
SL095 LNDER FOCUS='Aggregate,Lender' 7
Lender ID reflecting the source of the loan.
SL100 AGGR_AMT FOCUS='Aggregate,Amount' 7
Anticipated or actual amount disbursed.
If you are using Data Collect, be sure to enter the decimal point.
SL105 AGGR_YR_CNT FOCUS='Agg,Year,Ctr' 3
Pertains only to a Pell award (aggregate area PELL). Indicates what
percentage of the award year was covered by the award. Entered as a
decimal. For example, if the award was for one-half of the award
year, you would enter ".5".
DEFAULT: 100
SL106 SCHED_AWARD_SL FOCUS='Scheduled Award' 7
The full-time, full-year Pell Grant award from the Pell Payment
Schedule. All necessary reductions in the Scheduled Award (for
part-time or partial-year enrollment) are reflected in the expected
disbursement. There is an assumed decimal so that an award of $1950,
for example, is coded as "1950." or "195000".
******************************************************************
** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space **
** because it is likely to be used in future **
** maintenance releases. **
** **
** Data element IDs reserved: SL107 - SL119 **
** Number of bytes reserved: 1 **
** First start position: 37 **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1633
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1632
SEGMENT 030 FIN. AID AGGREGATES STUDENT LOCATOR FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SL106 SCHED_AWARD_SL (CONT) ** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SL120 - SL129 **
** Number of bytes available: 18 **
** First start position: 38 **
** **
******************************************************************
#SL130 SL_MNTDT FOCUS='SL Maint,DAte' 8
Date this segment was last updated.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1634
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1633
SEGMENT 040 FIN. AID TRANSCRIPTS STUDENT LOCATOR FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
The Financial Aid Transcript Segment provides information
about Financial Aid Transcript tracking requirements for
the student. Up to 18 occurrences of this information may
be on the file for any student.
SL140 SCHOOL_CODE_FAT FOCUS='F. A. T.,School Code' 7
The school code for the institution from which a Financial Aid
Transcript is requested. Used for transcript tracking.
RANGES: 0000000-9999999
SL142 FROM_DATE_FAT FOCUS='F. A. T.,From Date' 6
The begin date of the period of time covered by the transcript.
Format is mmyy.
SL144 TO_DATE_FAT FOCUS='F. A. T.,To Date' 6
The end date of the period of time covered by the transcript.
Format is mmyy.
SL146 MAIL_DATE_FAT FOCUS='F. A. T.,Mail Date' 8
Earliest date this information request will begin to appear on Missing
Information Letters (MILs). Format is mmddyy.
SL148 REQUEST_DATE_FAT FOCUS='F. A. T.,Request Date' 8
Date the original request for the transcript was entered.
Format is mmddyy.
SL150 RECEIVED_DATE_FAT FOCUS='F. A. T.,Received Date' 8
Date the Financial Aid Transcript was received, or the request
was waived or deleted. Format is mmddyy.
SL152 DATE_FIRST_MIL_FAT FOCUS='F. A. T.,First MIL,Date' 8
Date the request for this transcript first appeared on a Missing
Information Letter (MIL). Format is mmddyy.
SL154 DATE_LAST_MIL_FAT FOCUS='F. A. T.,Last MIL,Date' 8
Most recent date the request for this transcript appeared on a
Missing Information Letter (MIL). Format is mmddyy.
SL156 TRACK_STATUS_FAT FOCUS='F. A. T.,Status' 1 25
The status of the Financial Aid Transcript. A waiver reason must be
supplied whenever you waive a transcript segment.
VALUES: (BLANK) Not received
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1635
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1634
SEGMENT 040 FIN. AID TRANSCRIPTS STUDENT LOCATOR FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SL156 TRACK_STATUS_FAT (CONT)
C Received complete
I Received but incomplete
W Request waived
D Request deleted
SL158 WAIVER_REASON_FAT FOCUS='F. A. T.,Waiver,Reason' 1
The reason a transcript request was waived. Although blank is a valid
value, a value must be supplied when the Tracking Status equals W.
SL160 ORIGIN_FAT FOCUS='F. A. T.,Origin,Code' 1
The source which originally created the Transcript Segment.
VALUES: (BLANK) Manually
F Family Resource Segment data via SBA460
M Admissions data via SBA460
R Student Records data via SBA460
DATE RUN 04/08/03 Auburn University REPORT PAGE 1636
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1635
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATA ELEMENTS DESCRIPTION
SN000-SNCZZ Promissory Note Root Segment
SNDAA-SNDZZ Promissory Note Loan ID Segment
DATE RUN 04/08/03 Auburn University REPORT PAGE 1637
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1636
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SNAA5 PROM_NOTE_SID FOCUS='Prom Note,SID' 9
RECORD COPY NAME='SN-SID'
The student ID associated with this loan.
#SNAA6 PROM_NOTE_SEQ_NUM FOCUS='Prom Note,Seq Num' 3
RECORD COPY NAME='SN-SEQ-NUM'
The sequence number associated with this promissory note.
SNAAA MASTER_PROM_NOTE_ID FOCUS='MASTER,PROMISSORY,NOTE,ID' 23
RECORD COPY NAME='SN-MASTER-NOTE-ID'
The ID printed on the MPN.
This field is a composite of the following fields:
SNAAC Student SSN (xxx-xx-xxxx)
SNAAE Type (M - Stafford MPN, S - Subsidized, U - Unsubsidized)
SNAAG Award Year
SNAAI School Code (X00000 - X99999 where X= G or E)
SNAAK Sequence Number
SNAAM Promissory Note Sequence Number
SNAAC MPN_SID FOCUS='Master Prom Note,Student ID' 9
RECORD COPY NAME='SN-PN-SID'
The student's Social Security Number. Format: xxx-xx-xxxx
SNAAE MPN_LOAN_TYPE FOCUS='Master Prom Note,Loan Type' 1
RECORD COPY NAME='SN-PN-LOAN-TYPE'
Type of promissory note.
For 2000-2001 and beyond MPN processing, this field is the MPN
Indicator and will always have a value of 'M'.
For 1999-2000 MPN processing, this field refers to the loan type.
SNAAG MPN_YEAR FOCUS='Master Prom,Note Year' 4
RECORD COPY NAME='SN-PN-YEAR'
The FAM Award Year associated with this promissory note.
RANGES: 2000-2099
DATE RUN 04/08/03 Auburn University REPORT PAGE 1638
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1637
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNAAI MPN_SCHL_CODE FOCUS='Master Prom Note,School Code' 6
RECORD COPY NAME='SN-PN-SCHL-CODE'
Direct Loan School Code. A six-digit number assigned by the
Department of Education that uniquely identifies this institution.
The first position of this field is always G or E. This field is
used to construct the Loan ID reported to the Loan Origination
Center (LOC).
SNAAK MPN_ID_SEQ_NUM FOCUS='Master Prom Note,ID Seq Num' 1
RECORD COPY NAME='SN-PN-ID-SEQ-NUM'
The sequence number associated with the promissory note.
RANGES: 0-9
SNAAM MPN_PN_SEQ_NUM FOCUS='Master Prom Note,PN Seq Num' 2
RECORD COPY NAME='SN-PN-PN-SEQ-NUM'
A value indicating the promissory note sequence number reported to
the Loan Origination Center (LOC).
VALUES: 01
SNAAP PNOTE_STAT FOCUS='Prom Note,Status' 1
RECORD COPY NAME='SN-PN-STAT'
A value indicating the current status of the MPN.
VALUES: (BLANK) No activity
A MPN Accepted by Loan Origination Center (SBA810)
P Printed (SBA830 for Stafford)
R Rejected by Loan Origination Center (SBA810)
S Paper copy sent to Loan Origination Center (SBA840
X Pending acceptance at the Loan Origination Center
(SBA810)
SNAAR PNOTE_ACCEPT_LN_AMT FOCUS='Prom Note,Loan Amount' 5
RECORD COPY NAME='SN-PN-ACCEPT-LOAN-AMT'
Indicates the dollar amount as specified on the Master Promisssory
Note that the Loan Origination Center (LOC) has acknowledged and
accepted.
For 2000-2001 and beyond, this field will be blank.
For 1999-2000, a value indicating the Statutory Annual Combined
Maximum Loan Amount.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1639
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1638
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNAAT PNOTE_REQ_LOAN_AMT FOCUS='Prom Note,Loan Req Amt' 5
RECORD COPY NAME='SN-PN-REQ-LOAN-AMT'
For 2000-2001 and beyond, this field will be blank.
For 1999-2000, a value indicating the lower of the loan amount approved
or the Statutory Annual Combined Maximum Loan Amount.
SNAAV PNOTE_PRINT_IND FOCUS='Prom Note,Print Ind' 1
RECORD COPY NAME='SN-PN-PRINT-INDICATOR'
A value indicating the print status of a Master Promissory Note.
DEFAULT: (BLANK)
VALUES: (BLANK) Not ready to print
#A Accepted MPN already on file (Updated by SBA810)
I Individual MPN ready to print
O Printed Onsite
P Ready to print
R Ready to reprint
S Printed at another school
SNAAW PNOTE_PRINT_DATE FOCUS='Prom Note,Print Date' 8
RECORD COPY NAME='SN-PN-PRINT-DATE'
The date that the Master Promissory Note was last printed. This
field is system-maintained by the Direct Stafford Loan Program
(SBA830).
SNAAX PNOTE_RECEIVE_DATE FOCUS='Prom Note,Rec Date' 8
RECORD COPY NAME='SN-PN-RECEIVE-DATE'
The date on which the signed Master Promissory Note was received
from the borrower and verified by the institution. If not filled
in on Screen 385, this field is populated with the date the loan
is batched to the manifest via Screen 383. Format is mmddyyyy.
When this field is populated for the first time, the Tracking
record (STFILE) is updated to 'Complete'.
SNAAY PNOTE_ACTIVITY FOCUS='Prom Note,Activity' 1
RECORD COPY NAME='SN-PN-ACTIVITY'
A value indicating whether or not this is an active prom note.
A warning message is displayed if the prom note has been
manifested or acknowledged.
DEFAULT: (BLANK)
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1640
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1639
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNAAY PNOTE_ACTIVITY (CONT)
VALUES: (BLANK) Prom Note is Active.
D Prom Note is De-Activated and will be ignored
during processing.
SNAAZ PNOTE_SHIP_DATE FOCUS='Prom Note,Ship Date' 8
RECORD COPY NAME='SN-PN-SHIP-DATE'
The date on which the batch containing the Master Promissory Note
was shipped to the Loan Origination Center (LOC). This field is
maintained by the Direct Loan Promissory Note Manifest Program
(SBA840).
SNAB1 PNOTE_SHIP_NUMBER FOCUS='Prom Note,Ship Number' 23
RECORD COPY NAME='SN-PN-SHIP-NUMBER'
The number of the batch that contained the promissory note or
promissory note/application for shipment to the Loan Origination
Center (LOC). It is a composite field made up of:
SNAB2 Batch Type
SNAB3 Cycle Indicator
SNAB4 School Code
SNAB5 Batch Date
SNAB6 Batch Time
SNAB2 PNOTE_BATCH_TYPE FOCUS='Prom Note,Batch Type' 2
RECORD COPY NAME='SN-PN-BATCH-TYPE'
The type of batch shipped to the Loan Origination Center (LOC).
SNAB3 PNOTE_CYCLE_IND FOCUS='Prom Note,Cycle Ind' 1
RECORD COPY NAME='SN-PN-CYCLE-IND'
The one-character indicator specifying the cycle year (0-9).
SNAB4 PNOTE_SCHOOL_CODE FOCUS='Prom Note,School Code' 6
RECORD COPY NAME='SN-PN-SCHOOL-CODE'
Direct Loan School Code. A six-digit number assigned by the
Department of Education that uniquely identifies this institution.
The first position of this field is always G or E. This field is
used to construct the Loan ID reported to the Loan Origination
Center (LOC).
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1641
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1640
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNAB4 PNOTE_SCHOOL_CODE (CONT)
SNAB5 PNOTE_BATCH_DATE FOCUS='Prom Note,Batch Date' 8
RECORD COPY NAME='SN-PN-BATCH-DATE'
The date on which the batch was created. Format: CCYYMMDD
SNAB6 PNOTE_BATCH_TIME FOCUS='Prom Note,Batch Time' 6
RECORD COPY NAME='SN-PN-BATCH-TIME'
The time the batch was created. Format: HHMMSS
SNAB7 PNOTE_ACK_DATE FOCUS='Prom Note,Acknowledgement Date' 8
RECORD COPY NAME='SN-PN-ACK-DATE'
The date on which the institution received confirmation that
the Loan Origination Center (LOC) accepted the promissory note.
This field is system-maintained by the Direct Lending
Acknowledgement Program (SBA810).
SNAB8 PNOTE_LAST_TRAN_DATE FOCUS='Prom Note,Trans Date' 8
RECORD COPY NAME='SN-PN-LAST-TRANS-DATE'
The date on which the promissory note manifest containing this loan
was last sent to the Loan Origination Center (LOC). This field is
system-maintained by the Direct Lending Promissory Note Manifest
Program (SBA840).
SNAB9 PNOTE_REJECT_REASONS FOCUS='Prom Note,Reject Reasons' 10
RECORD COPY NAME='SN-PN-REJECT-REASONS'
The reason(s) the promissory note was rejected by the Loan Origination
Center (LOC). This field is system-maintained by the Direct Lending
Acknowledgement Program (SBA810).
SNAB0 PNOTE_REJ_REASON_1 REFER TO SDDHL FOR VALID VALUES. 2
FOCUS='Prom Note,Rej Rsn 1'
RECORD COPY NAME='SN-PN-REJECT-REASON1'
The first (second, third, fourth, fifth) reason the promissory note
was rejected by the Loan Origination Center (LOC). This program is
system-maintained by the Direct Lending Acknowledgement Program
(SBA810).
Valid values for award year 2002-2003:
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1642
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1641
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNAB0 PNOTE_REJ_REASON_1 (CONT) 01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Not in use
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
(PLUS LOANS ONLY)
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1643
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1642
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNAB0 PNOTE_REJ_REASON_1 (CONT) Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
Valid values for award year 2000-2001 and 2001-2002
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Loan amount requested missing (PLUS).
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1644
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1643
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNAB0 PNOTE_REJ_REASON_1 (CONT) X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
SNABA PNOTE_REJ_REASON_2 FOCUS='Prom Note,Rej Rsn 2' 2
RECORD COPY NAME='SN-PN-REJECT-REASON2'
The second reason the promissory note was rejected by the Loan
Origination Center (LOC). This program is system-maintained by the
Direct Lending Acknowledgement Program (SBA810).
Valid values for award year 2002-2003:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Not in use
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1645
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1644
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNABA PNOTE_REJ_REASON_2 (CONT) Q Student Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
(PLUS LOANS ONLY)
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
Valid values for award year 2000-2001 and 2001-2002
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Loan amount requested missing (PLUS).
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1646
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1645
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNABA PNOTE_REJ_REASON_2 (CONT) M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
SNABB PNOTE_REJ_REASON_3 FOCUS='Prom Note,Rej Rsn 3' 2
RECORD COPY NAME='SN-PN-REJECT-REASON3'
The third reason the promissory note was rejected by the Loan
Origination Center (LOC). This program is system-maintained by the
Direct Lending Acknowledgement Program (SBA810).
Valid values for award year 2002-2003:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1647
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1646
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNABB PNOTE_REJ_REASON_3 (CONT) D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Not in use
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
(PLUS LOANS ONLY)
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
Valid values for award year 2000-2001 and 2001-2002
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1648
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1647
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNABB PNOTE_REJ_REASON_3 (CONT) A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Not in use
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
(PLUS LOANS ONLY)
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
SNABC PNOTE_REJ_REASON_4 FOCUS='Prom Note,Rej Rsn 4' 2
RECORD COPY NAME='SN-PN-REJECT-REASON4'
The fourth reason the promissory note was rejected by the Loan
Origination Center (LOC). This program is system-maintained by the
Direct Lending Acknowledgement Program (SBA810).
Valid values for award year 2002-2003:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1649
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1648
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNABC PNOTE_REJ_REASON_4 (CONT) action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Not in use
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
(PLUS LOANS ONLY)
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1650
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1649
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNABC PNOTE_REJ_REASON_4 (CONT) Valid values for award year 2000-2001 and 2001-2002
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Loan amount requested missing (PLUS).
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1651
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1650
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNABC PNOTE_REJ_REASON_4 (CONT) Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
SNABD PNOTE_REJ_REASON_5 FOCUS='Prom Note,Rej Rsn 5' 2
RECORD COPY NAME='SN-PN-REJECT-REASON5'
The fifth reason the promissory note was rejected by the Loan
Origination Center (LOC). This program is system-maintained by the
Direct Lending Acknowledgement Program (SBA810).
Valid values for award year 2002-2003:
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Not in use
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
P Disbursement Dates Missing.
Q Student Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1652
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1651
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNABD PNOTE_REJ_REASON_5 (CONT) (PLUS LOANS ONLY)
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
Valid values for award year 2000-2001 and 2001-2002
01 Missing origination record. (Pending Code - Requires no
action taken by the School on the Promissory Note).
02 Promissory Note under review. (Pending Code - Requires no
action taken by the School on the Promissory Note).
03 Not in use.
04 Missing loan identification number.
05 No original signature.
06 Document is in pencil.
07 Section/Block is incomplete.
08 Missing legal text.
09 Student or parent is in default.
10 Duplicate Promissory Note.
11 Not in use.
A Borrower's Signature Missing.
B Promissory note text or signature altered.
(Reject Code - Requires a new printed note sent to LOC).
C Borrower Social Security Number Missing.
D Address Missing.
E Phone Number is incomplete.
F Driver's License incomplete.
G Citizenship Status Missing (PLUS).
H Not in use
I Reference Data Missing (PLUS).
J Employer Data Missing (PLUS).
K Borrower's Date of Birth Missing.
L Student's SSN Missing (PLUS).
M Student's Signature Missing (PLUS).
N School Data Missing.
O Loan Period Missing.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1653
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1652
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNABD PNOTE_REJ_REASON_5 (CONT) P Disbursement Dates Missing.
Q Student Date of Birth Missing.
R Citizenship Data (Alien Registration Number) Missing (PLUS).
S Sum of actual disbursements greater than Promissory Note amount.
(PLUS LOANS ONLY)
T Prom Note received earlier than 9 months prior to LO record.
U Signed date on Promissory Note after expiration date on form.
(Reject Code - Requires a new printed note sent to LOC).
V Promissory Note marked "Copy" or "Non-Negotiable" Received.
(Reject Code - Requires a new printed note sent to LOC).
W Missing Paper Promissory Note.
X Duplicate Promissory Note Manifest (Loan ID and Promissory Note
Print Sequence Number).
Y Signed date on Promissory Note Missing.
Z Citizenship marked as an ineligible non-citizen.
(Reject Code - Requires a new printed note sent to LOC).
SNABE STU_SIGN_DATE FOCUS='Signed,Date' 8
RECORD COPY NAME='SN-PN-STU-SIGNED-DATE'
The date the student signed the promissory note.
Format is mmddyyyy.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: SNABF-SNAZZ **
** Number of bytes reserved: 371 **
** First start position: 108 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1654
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1653
SEGMENT 010 PROMISSORY NOTE ROOT PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNABE STU_SIGN_DATE (CONT) ** **
** **
** Data element IDs reserved: SNB00-SNBZZ **
** Number of bytes reserved: 200 **
** First start position: 479 **
** **
******************************************************************
SNC00 SN_PN_CTR FOCUS='PN,Ctr' 3
RECORD COPY NAME='SN-PN-CTR'
Number of Loan ID segments.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: SNC01-SNC0Z **
** Number of bytes reserved: 681 **
** First start position: 010 **
** **
******************************************************************
SNC10 SN_PN_MNTDT FOCUS='Prom Note,Maint Date' 8
RECORD COPY NAME='SN-PN-MNTDT'
The date on which the promissory note was maintained.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1655
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1654
SEGMENT 020 PROM NOTE LOAN ID PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNDAA PNOTE_LOAN_ID FOCUS='Loan,Orig,ID' 23
RECORD COPY NAME='SN-LI-LOAN-ID'
The Loan Origination ID associated with this promissory note. This
field is a composite of the following fields:
SNDAB Original Student SSN (xxx-xx-xxxx)
SNDAC Loan Type (S - Subsidized or U - Unsubsidized)
SNDAD Award Year (00)
SNDAE Direct Loan School Code (X00000 - X99999 where X = G or E)
SNDAF Loan Sequence Number (001 - 999 or Blank for PLUS)
SNDAG Promissory Note Sequence Number
SNDAB PNOTE_SID FOCUS='Orig Stu,Number' 9
RECORD COPY NAME='SN-LI-SSN'
The original student identification number for this promissory note
as initially reported to the Loan Origination Center (LOC). This
field is maintained by the Direct Lending Loan Origination/Change
Program (SBA800). This field is used to construct the Loan
Origination ID reported to the Loan Origination Center (LOC).
SNDAC PNOTE_LN_TYPE FOCUS='Loan,Type' 1
RECORD COPY NAME='SN-LI-TYPE'
Type of loan. This field is used to construct the Loan Origination ID
reported to the Loan Origination Center.
DEFAULT: (BLANK)
VALUES: (BLANK)
P Direct PLUS Loan
S Direct Subsidized Loan
U Direct Unsubsidized Loan
SNDAD PNOTE_AWD_YR FOCUS='Award,Year' 4 C
RECORD COPY NAME='SN-LI-YR'
The FAM Award Year associated with this promissory note.
RANGES: 1995-2099
SNDAE PNOTE_SCHOOL_CD FOCUS='School,Code' 6
RECORD COPY NAME='SN-LI-SCHL-CD'
Direct Loan School Code. A six-digit number assigned by the
Department of Education that uniquely identifies this institution.
The first position of this field is always G or E. This field is
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1656
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1655
SEGMENT 020 PROM NOTE LOAN ID PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNDAE PNOTE_SCHOOL_CD (CONT) used to construct the Loan ID reported to the Loan Origination
Center (LOC).
SNDAF PNOTE_ID_SEQ_NUM FOCUS='ID Sequence,Number' 1
RECORD COPY NAME='SN-LI-ID-SEQ-NUM'
The sequence number associated with the promissory note. This field
is used to construct the Loan Origination ID reported to the Loan
Origination Center (LOC).
RANGES: 1-9
SNDAG PNOTE_PN_SEQ_NUM FOCUS='PN Sequence,Number' 2
RECORD COPY NAME='SN-LI-PN-SEQ-NUM'
A value indicating the promissory note sequence number carried in the
Loan Origination ID reported to the Loan Origination Center (LOC).
DEFAULT: 01
SNDAH PNOTE_FUND FOCUS='SN,Fund Number' 5
RECORD COPY NAME='SN-LI-PN-FUND'
The five-digit fund code associated with this promissory note.
SNDAI LOAN_AMT_REQ FOCUS='Loan,Amount,Req' 5
RECORD COPY NAME='SN-LI-LOAN-AMT-REQUEST'
System-maintained. The loan amount offered or accepted by the student.
This field is populated from the Offer or Accept Amount on the Award
record (SWFILE), and is used to populate both the Loan Amount Eligible
and the Loan Amount Requested fields on the Loan Origination record
sent to the Loan Origination Center. Format is $$$$$.
SNDAJ LOAN_CANC_CODE FOCUS='Loan,Cancel,Code' 1
RECORD COPY NAME='SN-LI-LOAN-CANCEL-CODE'
A value indicating whether the loan is cancelled. This is
set to Y by the system if the associated award is cancelled
or rejected.
DEFAULT: (BLANK)
VALUES: (BLANK) No, the loan has not been cancelled.
Y Yes, the loan has been cancelled.
******************************************************************
** **
** SCT FILLER **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1657
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1656
SEGMENT 020 PROM NOTE LOAN ID PROMISSORY NOTE FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SNDAJ LOAN_CANC_CODE (CONT) ** **
** This area is reserved for SCT for future use. Users **
** should avoid this space because it is likely to be **
** used in future maintenance releases. **
** **
** Data element IDs reserved: SNDAK-SNDZZ **
** Number of bytes reserved: 008 **
** First start position: 033 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1658
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1657
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
****************************************************************
* The PARS Student Master File is not a permanent FAM file, *
* but is created in the PARS Student Input Conversion *
* Program (SBA453) from the FAM master files. Wherever *
* possible, information is moved from FAM to the PARS *
* record using the data element reference pointers rather *
* than field-specific program logic. *
****************************************************************
****************************************************************
* Section I of the PARS Student Master Record contains PARS *
* fixed data and its format may not be altered. *
***************************************************************
#SP005 STUDENT_ID_SP SSNO FOCUS='Student ID' 9 SA001
PARS student ID number.
PARS Mnemonic: SSNO.
SBA453: Move.
#SP010 NAME_OF_AID_APPL NAME FOCUS='Student Name' 25 AA003
PARS student name. This has the same format as the Student Locator
File name.
PARS Mnemonic: NAME.
SBA453: Move truncating.
#SP015 STREET_ADDRESS STR FOCUS='Street' 24
Student street address.
PARS Mnemonic: STR.
SBA453: Move from the Permanent Address Segment on the AAFILE.
#SP020 CITY_ADDRESS CITY FOCUS='City' 14
Student city address.
PARS Mnemonic: CITY.
SBA453: Move from the Permanent Address Segment on the AAFILE.
#SP025 STATE_ADDRESS MSTAT FOCUS='State' 2
Student state address.
PARS Mnemonic: MSTAT.
#SP030 ZIP_ADDRESS ZIP FOCUS='Zip' 5
Student Zip Code.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1659
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1658
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP030 ZIP_ADDRESS (CONT) PARS Mnemonic: ZIP.
SBA453: Move from the Permanent Address Segment on the AAFILE.
#SP035 US_CITIZENSHIP CITIZ FOCUS='Citiz' 1
Citizenship status. Used to determine whether student is eligible
for federal funds.
PARS Mnemonic: CITIZ.
SBA453: Depending on OPTION2 keyword, move from SA2DK or SA0ZZ.
VALUES: 1 U.S. Citizen - eligible
2 Eligible noncitizen - eligible
3 Neither of the above - not eligible
#SP040 RESIDENCY_STATUS RESID FOCUS='Resid' 1 RT205
In/out of state, foreign, etc., status.
PARS Mnemonic: RESID.
SBA453: Move.
#SP045 STATE_OF_RESIDENCE STATE FOCUS='State,Resid' 2
State of permanent residence.
PARS Mnemonic: STATE.
SBA453: Depending on OPTION2 keyword, move from SA2DJ or SA0ZY.
#SP050 COUNTY_OF_RESIDENCE CNTY FOCUS='County,Resid' 3
County of permanent residence.
PARS Mnemonic: CNTY.
SBA453: Move depending on OPTION2 keyword.
#SP055 HIGH_SCHOOL_ID_NUM HS# FOCUS='High School, Number' 6 RB111
High school from which student has or will graduate.
PARS Mnemonic: HS#.
SBA453: Move (not available in FAM).
#SP060 RANK_IN_CLASS RANK FOCUS='Rank,Class' 4
Ordinal standing within high school graduating class.
PARS Mnemonic: RANK.
SBA453: Move (not available in FAM).
#SP065 SIZE_OF_CLASS SIZE FOCUS='Size,Class' 4
Number of students in high school graduating class.
PARS Mnemonic: SIZE.
SBA453: Move (not available in FAM).
#SP070 HIGH_SCHOOL_GPA HSGPA FOCUS='HS,GPA' 3
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1660
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1659
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP070 HIGH_SCHOOL_GPA (CONT) High school Grade Point Average.
PARS Mnemonic: HSGPA.
SBA453: Move (not available in FAM).
#SP075 SAT_VERBAL_SCORE SATV FOCUS='SAT,Verbal' 2
First two digits of SAT verbal test score.
PARS Mnemonic: SATV.
SBA453: Move truncating. Verifies numeric field.
VALUES: 00 Test score not reported
RANGES: 20-80 SAT verbal test score
#SP080 SAT_MATH_SCORE SATM FOCUS='SAT,Math' 2
First two digits of SAT math test score.
PARS Mnemonic: SATM.
SBA453: Move truncating. Verifies numeric field.
VALUES: 00 Test score not reported
RANGES: 20-80 SAT math test score
#SP085 PREVIOUS_COLLEGE_ID COL# FOCUS='Prev Coll, ID' 6 RB306
Previous college code (CEEB) for transfer students.
PARS Mnemonic: COL#.
SBA453: Move.
#SP090 PREVIOUS_COLLEGE_GPA PGPA FOCUS='Prev Coll, GPA' 3 RB351
Grade Point Average at previous college for transfer students.
PARS Mnemonic: PGPA.
SBA453: Move (not available in FAM).
#SP095 SEX SEX FOCUS='Sex' 1 AA011
Sex.
PARS Mnemonic: SEX.
SBA453: Move.
#SP100 ETHNIC ETHNC FOCUS='Ethnic' 1 AA013
Ethnic code.
PARS Mnemonic: ETHNC.
SBA453: Move.
#SP105 HOUSING_STATUS HOUSE FOCUS='Housing, Stat' 1
Expected on/off campus residence.
PARS Mnemonic: HOUSE.
SBA453: Depending on OPTION3 keyword, move from SA2IF, SA10K,
or SA0HM.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1661
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1660
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP110 MARITAL_STATUS_APPL MARTL FOCUS='Marital, Status' 1 AA012
Marital status of applicant.
PARS Mnemonic: MARTL.
SBA453: Move. If marital status is not 'M' then 'S' is moved.
VALUES: M Married
S Single
#SP115 APPLCNT_OF_DPNDNTS DPNTS FOCUS='Depnd' 1
Applicant's number of dependents exclusive of the applicant.
PARS Mnemonic: #DPNTS.
SBA453: Depending on OPTION2 keyword, number in student's
household (SA2DF or SA0ZS) - 1.
#SP120 APPLICANT_AGE AGE FOCUS='Age' 2
Applicant age.
PARS Mnemonic: AGE.
SBA453: Calculated by comparing birthdate from the Student Locator
File to current date.
#SP125 ADM_ENRL_STATUS ADM FOCUS='Enrol,Status' 1
Admissions enrollment status. Since FAM uses a 2-character student
status code, the data normally found in this field is carried in the
student status field of the SPFILE.
PARS Mnemonic: ADM.
SBA453: Move (not available in FAM).
#SP130 CLASS_LEVEL YRSCH FOCUS='Class,Level' 1
Class level. In determining eligibility, PARS considers 1-5 and P
to be undergraduate, and 6-9 to be graduates.
PARS Mnemonic: YRSCH.
SBA453: Depending on OPTION2 keyword, move from SA2DG or SA18E.
If the class from SAFILE = ' ' or 'P', move '1' to YRSCH.
#SP135 CLASS_LOAD CLSLD FOCUS='Class,Load' 1 SA08A
Anticipated enrollment status.
PARS Mnemonic: CLSLD.
SBA453: Calculate from one of the following sets of elements based
on the OPTION2 keyword:
- SA2I8, SA2I9, SA2IA, SA2IB and SA2J8, or
- SA15T, SA15U, SA15V, SA15W,and SA194
If all five Enrollment Statuses are blank, use
SA08A from the Packaging Segment.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1662
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1661
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP135 CLASS_LOAD (CONT)
VALUES: 1 Full-time
3 Part-time
#SP140 2ND_BACHELOR_DEGREE 2BACH FOCUS='2 Bach,Degree' 1
A value indicating whether student is working toward a second
undergraduate degree.
PARS Mnemonic: 2BACH.
SBA453: Depending on OPTION2 keyword, move from SA2DH or SA0ZV,
changing SAFILE Degree-by-June indicator from '1' to 'Y'
and '2' to 'N'.
VALUES: Y Student is working toward second bachelor degree
N Student is not working toward second degree
#SP145 COLLEGE COLL FOCUS='Coll' 3 RT105
College.
PARS Mnemonic: COLL.
SBA453: Move.
#SP150 MAJOR_PARS MAJOR FOCUS='Major' 3 RT120
Major field of study. Since FAM uses a 4-character major code, the
data normally found here is in element SP488.
PARS Mnemonic: MAJOR.
SBA453: Move (not available in FAM).
#SP155 FIRST_TIME_APPLICANT TYPAP FOCUS='Type,Appl' 1
Type of financial aid for which student is applying (i.e. initial or
renewal).
PARS Mnemonic: TYPAP.
SBA453: Move.
VALUES: N Renewal aid applicant
Y Initial aid applicant
#SP160 DEPENDENCY_STATUS FINST FOCUS='Dep,Stat' 1
Dependency status.
PARS Mnemonic: FINST.
SBA453: Depending on OPTION2 keyword, move from SA21I or SA1W1.
If dependency is ' ', move 'N'.
VALUES: D Dependent
I Independent
N Not computable, assume dependent
#SP165 TYPE_AID_PREFERRED AIDPR FOCUS='Aid,Pref' 1 SA09C
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1663
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1662
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP165 TYPE_AID_PREFERRED (CONT) Aid preference. Options 1, 2, and 5 are effective even if the
institution does not offer a choice; options 3 and 4 may result
in two awards.
PARS Mnemonic: AIDPR.
SBA453: Move depending on OPTION2 keyword when element SA09C is
not blank. If Prefer Work-Study (SA2DW or SA11N) and
Prefer Loans (SA2DY or SA11P) are both blank, the value
entered on the control record (PREFAID=) is used. If
PREFAID = ' ', or is not specified, SP165 is set to space.
#SP170 BUDGET_TOTAL_PARS IBDGT FOCUS='Budget,Total' 5 SA0LW
Total cost of education.
PARS Mnemonic: IBDGT.
SBA453: Move.
#SP175 COMPONENT1_OF_BUDGET BDGT1 FOCUS='Budget, Comp1' 5
Budget component #1: Adjusted tuition, fees and loan fees.
PARS Mnemonic: BDGT1.
SBA453: Add Need2 Tuition/Fees and Need2 Loan Fees.
#SP180 COMPONENT2_OF_BUDGET BDGT2 FOCUS='Budget, Comp2' 5 SA0LR
Budget component #2: Adjusted room and board.
PARS Mnemonic: BDGT2.
SBA453: Move.
#SP185 COMPONENT3_OF_BUDGET BDGT3 FOCUS='Budget, Comp3' 5 SA0LS
Budget component #3: Adjusted books and supplies.
PARS Mnemonic: BDGT3.
SBA453: Move.
#SP190 COMPONENT4_OF_BUDGET BDGT4 FOCUS='Budget, Comp4' 5 SA0LT
Budget component #4: Adjusted transportation cost.
PARS Mnemonic: BDGT4.
SBA453: Move.
#SP195 COMPONENT5_OF_BUDGET BDGT5 FOCUS='Budget, Comp5' 5 SA0LU
Budget component #5: Adjusted child care cost.
PARS Mnemonic: BDGT5.
SBA453: Move.
#SP200 COMPONENT6_OF_BUDGET BDGT6 FOCUS='Budget, Comp6' 5 SA0LV
Budget component #6: Adjusted miscellaneous expenses.
PARS Mnemonic: BDGT6.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1664
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1663
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP200 COMPONENT6_OF_BUDGET(CONT) SBA453: Move.
#SP205 BUDGET_PELL PBDGT FOCUS='Budget, Pell' 4 SA2GJ
Pell budget: Total Pell Grant budget.
PARS Mnemonic: PBDGT.
SBA453: Move.
#SP207 PELL_INDEX PELLX FOCUS='Pell Grant, Index' 4 SA2C4
Pell eligibility index/EFC. A value must be provided for PARS to
calculate a Federal Pell Grant award.
PARS Mnemonic: PELLX.
SBA453: Move if available in Pell Segment; in the absence of a
primary (SA2C4) or secondary (SA2C5) EFC from the Central
Processing System (CPS), or when the Output Document Review
field equals N or blank, or when the CHG or EDE Status equals
Y, move the primary 9-month EFC computed by INAS (SA21H).
#SP210 PELL_INDEX_STATUS PELLS FOCUS=' PGI,Status' 1
Status of Pell index/EFC. Implies source of the index.
PARS Mnemonic: PELLS.
SBA453: If Pell index/EFC is moved from the Pell Segment,
move 'A'; if taken from the Computed Data Segment,
move 'E'.
VALUES: A Actual
E Estimated
#SP215 PELL_AWARD PELLA FOCUS=' Pell,Award' 4
Federal Pell Grant award calculated by PARS from the
Pell index/EFC provided.
PARS Mnemonic: PELLA.
#SP218 PREVIOUS_SLS FOCUS='Prev,SLS' 5
Sum of all previous Federal Unsubsidized Stafford, SLS and
ALAS awards used to determine current year award limit.
PARS Mnemonic: PRSLS.
SBA453: Search aggregate segments for fund areas 'UFSL', 'UFSLA',
'SLS' and 'ALAS' and sum amounts up to 99999.
#SP225 FILLER 2
#SP230 EXISTING_AID_(LOCAL) STAWD FOCUS='Local, Aid' 5
Local award from state, city, or local program. PARS can calculate
if logic is added to PARS subroutine PARS44. The award is assumed
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1665
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1664
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP230 EXISTING_AID_(LOCAL)(CONT) to be GSL offset.
PARS Mnemonic: STAWD.
#SP235 FILLER 4
DATE RUN 04/08/03 Auburn University REPORT PAGE 1666
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1665
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
****************************************************************
* Other external aid is accumulated by one of the PARS *
* Student Input Conversion programs (SBA451) to provide *
* information about previously awarded aid not packaged *
* through PARS. All awards from funds with PARS Feed Flag *
* (SFFILE) set to N are classified on the basis of Equity *
* Code (SFFILE) and included as GSL offset (SFFILE). The *
* information is then moved into the PARS Student Master *
* File by program SBA453. *
****************************************************************
#SP240 OTH_EXT_AID_1_AMOUNT O1AMT FOCUS='Oth Aid1, Amount' 5
Amount of aid in Other External Aid Category 1.
PARS Mnemonic: O1AMT.
SBA453: Move from other external aid record created in SBA451.
#SP241 OTH_EXT_AID_1_GSL O1GSL FOCUS='Oth Aid1, Offset' 1
A value indicating whether aid in Other External Aid Category 1 is
GSL offset.
PARS Mnemonic: O1GSL.
SBA453: Move from other external aid record created in SBA451.
VALUES: Y GSL offset
N Not GSL offset
#SP242 OTH_EXT_AID_1_EQUITY O1EQT FOCUS='Oth Aid1, Equity' 1
A value indicating whether aid in Other External Aid Category 1 is
included as equity.
PARS Mnemonic: O1EQT.
SBA453: Move from other external aid record created in SBA451.
VALUES: Y Included as equity
N Not included as equity
#SP243 OTH_EXT_AID_1_ID O1ID FOCUS='Oth Aid1, ID' 1
Composite of equity and GSL offset information.
PARS Mnemonic: O1ID.
SBA453: Move from other external aid record created in SBA451.
VALUES: A Equity, GSL offset
B Not equity, GSL offset
C Equity, not GSL offset
D Not equity, not GSL offset
DATE RUN 04/08/03 Auburn University REPORT PAGE 1667
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1666
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP244 FILLER 1
#SP245 OTH_EXT_AID_2_AMOUNT O2AMT FOCUS='Oth Aid2, Amount' 5
Amount of aid in Other External Aid Category 2.
PARS Mnemonic: O2AMT.
SBA453: Move from other external aid record created in SBA451.
#SP246 OTH_EXT_AID_2_GSL O2GSL REFER TO SP241 FOR VALID VALUES. 1
FOCUS='Oth Aid2, Offset'
A value indicating whether aid in Other External Aid Category 2 is
GSL offset.
PARS Mnemonic: O2GSL.
SBA453: Move from other external aid record created in SBA451.
#SP247 OTH_EXT_AID_2_EQUITY O2EQT REFER TO SP242 FOR VALID VALUES. 1
FOCUS='Oth Aid2, Equity'
A value indicating whether aid in Other External Aid Category 2 is
included as equity.
PARS Mnemonic: O2EQT.
SBA453: Move from other external aid record created in SBA451.
#SP248 OTH_EXT_AID_2_ID O2ID REFER TO SP243 FOR VALID VALUES. 1
FOCUS='Oth Aid2, ID'
Composite of equity and GSL offset information.
PARS Mnemonic: O2ID.
SBA453: Move from other external aid record created in SBA451.
#SP249 FILLER 1
#SP250 OTH_EXT_AID_3_AMOUNT O3AMT FOCUS='Oth Aid3, Amount' 5
Amount of aid in Other External Aid Category 3.
PARS Mnemonic: O3AMT.
SBA453: Move from other external aid record created in SBA451.
#SP251 OTH_EXT_AID_3_GSL O3GSL REFER TO SP241 FOR VALID VALUES. 1
FOCUS='Oth Aid3, Offset'
A value indicating whether aid in Other External Aid Category 3 is
GSL offset.
PARS Mnemonic: O3GSL.
SBA453: Move from other external aid record created in SBA451.
#SP252 OTH_EXT_AID_3_EQUITY O3EQT REFER TO SP242 FOR VALID VALUES. 1
FOCUS='Oth Aid3, Equity'
A value indicating whether aid in Other External Aid Category 3 is
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1668
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1667
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP252 OTH_EXT_AID_3_EQUITY(CONT) included as equity.
PARS Mnemonic: O3EQT.
SBA453: Move from other external aid record created in SBA451.
#SP253 OTH_EXT_AID_3_ID O3ID REFER TO SP243 FOR VALID VALUES. 1
FOCUS='Oth Aid3, ID'
Composite of equity and GSL offset information.
PARS Mnemonic: O3ID.
SBA453: Move from other external aid record created in SBA451.
#SP254 FILLER 1
#SP255 OTH_EXT_AID_4_AMOUNT O4AMT FOCUS='Oth Aid4, Amount' 5
Amount of aid in Other External Aid Category 4.
PARS Mnemonic: O4AMT.
SBA453: Move from other external aid record created in SBA451.
#SP256 OTH_EXT_AID_4_GSL O4GSL REFER TO SP241 FOR VALID VALUES. 1
FOCUS='Oth Aid4, Offset'
A value indicating whether aid in Other External Aid Category 4 is
GSL offset.
PARS Mnemonic: O4GSL.
SBA453: Move from other external aid record created in SBA451.
#SP257 OTH_EXT_AID_4_EQUITY O4EQT REFER TO SP242 FOR VALID VALUES. 1
FOCUS='Oth Aid4, Equity'
A value indicating whether aid in Other External Aid Category 4 is
included as equity.
PARS Mnemonic: O4EQT.
SBA453: Move from other external aid record created in SBA451.
#SP258 OTH_EXT_AID_4_ID O4ID REFER TO SP243 FOR VALID VALUES. 1
FOCUS='Oth Aid4, ID'
Composite of equity and GSL offset information.
PARS Mnemonic: O4ID.
SBA453: Move from other external aid record created in SBA451.
#SP259 FILLER 1
#SP270 TOTAL_INCOME_PARS TOTIN FOCUS='Total,Income' 6
Total income of independent student or dependent student's parents.
PARS Mnemonic: TOTIN.
SBA453: Move based on dependency status and OPTION2 keyword,
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1669
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1668
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP270 TOTAL_INCOME_PARS (CONT) as follows:
- If student is independent, move Student Total Income
(SA212 or SA126)
- If student is dependent, move Parent Total Income
(SA20N or SA0Y2)
#SP275 TOTAL_ASSETS_PARS TOTAS FOCUS='Parents,Assets' 6
Total assets of independent student or dependent student's parents.
PARS Mnemonic: TOTAS.
SBA453: Calculate based on dependency status and OPTION2 keyword.
#SP280 TOTAL_PAR_CONTR_PARS PC FOCUS='Parents,Contrib' 5
Expected Parent Contribution.
PARS Mnemonic: PC.
SBA453: For independent students, move zero. For dependent
students, move EFC from Need 1 (SA0LD) or Need 2 (SA0M1)
based on Selected Need or OPTIONS keyword.
#SP285 TOTAL_STUD_CONTR_PAR SC FOCUS='Students,Contrib' 5
Expected Student Contribution. Not populated for years '94 and later.
PARS Mnemonic: SC.
#SP290 PREVIOUS_SEOG PSEOG FOCUS='Prev,SEOG' 5
Sum of all previous SEOG awards used to determine current year award
limit.
PARS Mnemonic: PSEOG.
SBA453: Search aggregate segments for fund area 'SEOG' and sum
amounts up to 99999.
#SP295 FILLER 3
#SP300 PREVIOUS_NDSL PNDSL FOCUS='Prev,NDSL' 5
Sum of all previous Perkins/NDSL awards.
PARS Mnemonic: PNDSL.
SBA453: Search aggregate segments for fund area 'NDSL' and sum
amounts up to 99999.
#SP302 PREVIOUS_PELL PPELL FOCUS='Prev,PELL' 1 SA2K3
Indicates the status of the student's Pell eligibility.
PARS Mnemonic: PELELG.
*Change Log: 03/19/03 RE: SCT TOS SIIBMD39
*
DATE RUN 04/08/03 Auburn University REPORT PAGE 1670
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1669
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP304 PREVIOUS_GSL PGSL FOCUS='Prev,GSL' 5
Sum of all previous FSL/GSL awards used to determine current
year award limit.
PARS Mnemonic: PGSL.
SBA453: Search aggregate segments for fund area 'GSL'
and sum amounts up to 99999.
#SP306 TOTAL_PREVIOUS_LOAN PLOAN FOCUS='Prev,Loan' 5
Sum of Perkins/NDSL, Stafford/GSL, HPL, NSL awards.
PARS Mnemonic: PLOAN.
SBA453: Search aggregate segments for fund areas 'NDSL' 'GSL'
'HPL' 'NSL' and sum amounts up to 99999.
****************************************************************
* The following areas are used to record two other aggregate *
* areas. Currently, they are designated 'HPL' and 'NSL'. *
* If other areas are preferred, SBA453 must be modified to *
* sum the appropriate amounts. *
****************************************************************
#SP310 OTH_PREV_AMT_1 PAMT1 FOCUS='Oth Prev1, Amount' 5
Sum of all previous HPL awards from that fund area.
PARS Mnemonic: PAMT1.
SBA453: Search aggregate segments for fund area 'HPL' and sum
amounts up to 99999.
#SP315 OTH_PREV_ID_1 PID1 FOCUS='Oth Prev1, ID' 1
Fund area for awards summed as Other Previous Aid 1 (SPFILE).
PARS Mnemonic: PID1.
SBA453: Move (not used in FAM).
#SP320 OTH_PREV_AMT_2 PAMT2 FOCUS='Oth Prev2, Amount' 5
Sum of all previous NSL awards from that fund area.
PARS MNEMONIC: PAMT2.
SBA453: Search aggregate segments for fund area 'NSL' and sum
amounts up to 99999.
#SP325 OTH_PREV_ID_2 PID2 FOCUS='Oth Prev2, ID' 1
Fund area for awards summed as Other Previous Aid 2 (SPFILE).
PARS Mnemonic: PID2.
SBA453: Move (not used in FAM).
DATE RUN 04/08/03 Auburn University REPORT PAGE 1671
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1670
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP330 PELL_VERIFICATN_STAT PVALS FOCUS='PELL,Verf' 1 SA2G2
A value indicating whether the student has been selected for
verification.
PARS Mnemonic: PELLV.
SBA453: Move.
#SP332 SEOG_STATUS SEOGS FOCUS='SEOG,Stat' 1
A value indicating a partial-year SEOG award.
PARS Mnemonic: SEOGS.
#SP335 FEDERAL_ELIGIBILITY FEDEL FOCUS='Fed,Elig' 1
A value indicating whether the student meets minimum eligibility
requirements for federal funds as calculated by PARS.
PARS Mnemonic: FEDEL.
VALUES: E Eligible
I Ineligible
#SP340 PCKG_SPECIFIC_FORM USEFO FOCUS='Pack,Form' 2
Packaging formula into which the student is to be forced.
PARS Mnemonic: USEFO.
SBA453: Move (not used in FAM).
VALUES: (BLANK) Student is not to be forced into a formula
RANGES: 01-25 Formula number
#SP345 REPACKAGING_STATUS REPAK FOCUS='Repack, Stat' 1
A value indicating action to be taken when repackaging the student.
PARS Mnemonic: REPAK.
SBA453: Move (not used in FAM).
VALUES: (BLANK) Repackage
R Repackage
C Cancel
DATE RUN 04/08/03 Auburn University REPORT PAGE 1672
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1671
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
****************************************************************
* Section II of the PARS Student Master Record contains *
* variable data to be defined by the user. Some decisions *
* have been made here, any of which can be changed. Any *
* elements with the comment "SBA453: Move." can be altered *
* by simply changing the element reference; those with other *
* comments are dependent on logic in SBA453. *
****************************************************************
#SP400 INSTITUTION_AID_APPL APPST FOCUS='Inst,Appl' 1 ST135
A value indicating whether an institutional aid application has been
received.
PARS Mnemonic: VAR01.
SBA453: Move. If Code = D or no segment exists for specified form
mnemonic entered, move N. (The application date on the
SPFILE will hold date of receipt.)
VALUES: (BLANK) Application not received
C Application received, complete
I Application received, incomplete
W Application request waived
N Application not requested
#SP402 SCHLRSHP_ELIG_CODE SCHEL FOCUS='Scholar, Elig' 1
A code indicating scholarship eligibility for this packaging period.
PARS Mnemonic: VAR02.
SBA453: Move.
VALUES: (BLANK) Not calculated
N Not eligible
Y Eligible
#SP404 TRACKING_STATUS TRKST FOCUS='Trk,Stat' 1
A value indicating whether all tracked documents have been either
received complete or waived.
PARS Mnemonic: VAR03.
SBA453: Move.
VALUES: Y Tracking complete
N Tracking not complete
#SP406 RESOURCE_AUDIT AUDT1 FOCUS=' Res,Audit' 1 SA09F
A value indicating whether student has either passed resource audit
or been waived.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1673
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1672
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP406 RESOURCE_AUDIT (CONT) PARS Mnemonic: VAR04.
SBA453: Move.
VALUES: (BLANK) Student has not been resource audited
Y Student passed resource audit
N Student did not pass resource audit
W Audit has been manually waived
#SP408 SAR_AUDIT AUDT2 FOCUS=' SAR,Audit' 1 SA09G
A value indicating whether student has either passed SAR audit or
been waived.
PARS Mnemonic: VAR05.
SBA453: Move.
VALUES: (BLANK) Student has not been resource audited
Y Student passed resource audit
N Student did not pass resource audit
W Audit has been manually waived
#SP410 OAR_SOURCE OAR S FOCUS=' OAR,Source' 1
Source of Family Resource or Pell Segment data.
PARS Mnemonic: VAR06.
SBA453: Depending on OPTION2 keyword, move from SA2H7 or SA0X0.
#SP412 OAR_REVIEWD_FLAG OARRV FOCUS=' OAR,Review' 1
A flag indicating whether OAR data have been manually reviewed.
PARS Mnemonic: VAR07.
SBA453: If OPTION2=F (federal data) and Pell Segment SAR Review
Date (SA2GA) is not zeros, move Y.
If OPTION2=R (resource data), the student is independent,
and Student Review Date (SA0XE) is not zeros, move Y.
If OPTION2=R (resource data), the student is dependent,
and Parent Review Date (SA0XC) is not zeros, move Y.
VALUES: Y Manual review has been done
N Manual review has not been done
#SP414 RAP_CODE SAP FOCUS='RAP,Code' 1 SA08O
Satisfactory Academic Progress indicator.
PARS Mnemonic: VAR08.
SBA453: Move.
*Change Log: 09/03/02 RE: SCT TOS CHANGES SIIBMC97
*
VALUES: 1 Award aid, academic progress is OK
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1674
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1673
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP414 RAP_CODE (CONT)
2 Award aid, advise academic counseling
3 Award aid, only on conditions
4 Deny aid, academic progress is unacceptable
(BLANK) No SAP code
#SP416 VARIABLE_09 VAR09 FOCUS='VAR09' 1
One-position undefined user area.
PARS Mnemonic: VAR09.
SBA453: Move (not used in FAM).
#SP418 VARIABLE_10 SARRV FOCUS='VAR10' 1 SA2GA
A flag indicating that the Title IV federal core data have been
reviewed.
PARS Mnemonic: VAR10.
SBA453: Move (not used in FAM).
VALUES: (BLANK) Output document has not been reviewed.
N Output document has not been reviewed.
Y Output document has been reviewed.
*
* Change Log: 11/10/97 MC Req# 5838: New variable added
* 08/24/98 ML added to SIS+
*
#SP420 VARIABLE_11 VAR11 FOCUS='VAR11' 1
One-position undefined user area.
PARS Mnemonic: VAR11.
SBA453: Move (not used in FAM).
#SP422 VARIABLE_12 VAR12 FOCUS='VAR12' 1
One-position undefined user area.
PARS Mnemonic: VAR12.
SBA453: Move (not used in FAM).
#SP424 VARIABLE_13 VAR13 FOCUS='VAR13' 1
One-position undefined user area.
PARS Mnemonic: VAR13.
SBA453: Move (not used in FAM).
#SP426 VARIABLE_14 VAR14 FOCUS='VAR14' 1
One-position undefined user area.
PARS Mnemonic: VAR14.
SBA453: Move (not used in FAM).
DATE RUN 04/08/03 Auburn University REPORT PAGE 1675
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1674
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP428 VARIABLE_15 VAR15 FOCUS='VAR15' 1
One-position undefined user area.
PARS MNEMONIC: VAR15.
SBA453: Move (not used in FAM).
#SP430 VARIABLE_16 VAR16 FOCUS='VAR16' 1
One-position undefined user area.
PARS Mnemonic: VAR16.
SBA453: Move (not used in FAM).
#SP432 VARIABLE_17 VAR17 FOCUS='VAR17' 1
One-position undefined user area.
PARS Mnemonic: VAR17.
SBA453: Move (not used in FAM).
#SP434 VARIABLE_18 VAR18 FOCUS='VAR18' 1
One-position undefined user area.
PARS Mnemonic: VAR18.
SBA453: Move (not used in FAM).
#SP436 VARIABLE_19 VAR19 FOCUS='VAR19' 1
One-position undefined user area.
PARS Mnemonic: VAR19.
SBA453: Move (not used in FAM).
#SP438 VARIABLE_20 VAR20 FOCUS='VAR20' 1
One-position undefined user area.
PARS Mnemonic: VAR20.
SBA453: Move (not used in FAM).
#SP440 OPTION_CODE_1 OPT1 FOCUS='Opt1' 2 SA08G
Option code 1.
PARS Mnemonic: VAR21.
SBA453: Move.
#SP442 OPTION_CODE_2 OPT2 FOCUS='Opt2' 2 SA08H
Option code 2.
PARS Mnemonic: VAR22.
SBA453: Move.
#SP444 OPTION_CODE_3 OPT3 FOCUS='Opt3' 2 SA08I
Option code 3.
PARS Mnemonic: VAR23.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1676
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1675
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP444 OPTION_CODE_3 (CONT) SBA453: Move.
#SP446 OPTION_CODE_4 OPT4 FOCUS='Opt4' 2 SA08J
Option code 4.
PARS Mnemonic: VAR24.
SBA453: Move.
#SP448 OPTION_CODE_5 OPT5 FOCUS='Opt5' 2 SA08K
Option code 5.
PARS Mnemonic: VAR25.
SBA453: Move.
#SP450 OPTION_CODE_6 OPT6 FOCUS='Opt6' 2 SA08L
Option code 6.
PARS Mnemonic: VAR26.
SBA453: Move.
#SP452 STUDENT_STATUS STUST FOCUS='Stu,Stat' 2
Student status in Student Information Interface File.
PARS Mnemonic: VAR27.
SBA453: Move.
VALUES: 10 Rejected or denied admission
20 Withdrawn (Admissions)
30 Withdrawn (Registrar)
40 No student record on institution's files
45 Prospect admission
50 Preapplicant admission
55 Applied/incomplete admission
60 Applied/complete admission
65 Accepted admission
70 Active on registrar's file (not current or previou
award year)
75 Active on registrar's file (previous award year)
80 Active on registrar's file (current award year)
90 Enrolled for term specified
#SP454 VARIABLE_28 VAR28 FOCUS='VAR28' 2
Two-position undefined user area.
PARS Mnemonic: VAR28.
SBA453: Move (not used in FAM).
#SP456 VARIABLE_29 VAR29 FOCUS='VAR29' 2
Two-position undefined user area.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1677
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1676
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP456 VARIABLE_29 (CONT) PARS Mnemonic: VAR29.
SBA453: Move (not used in FAM).
#SP458 VARIABLE_30 VAR30 FOCUS='VAR30' 2
Two-position undefined user area.
PARS Mnemonic: VAR30.
SBA453: Move (not used in FAM).
#SP460 CLASS_PARS CLASS FOCUS='Class' 3 RT14C
Current student class.
PARS Mnemonic: VAR31.
SBA453: Move.
#SP462 CUMULATIVE_AVERAGE CUMAV FOCUS='Cum,GPA' 3
Student's current Grade Point Average.
PARS Mnemonic: VAR32.
SBA453: Move dropping decimal point.
#SP464 DEGREE_CREDITS DEGCR FOCUS='Acc,Hrs' 3
Accumulated hours earned toward graduation.
PARS Mnemonic: VAR33.
SBA453: Move.
#SP466 VARIABLE_34 VAR34 FOCUS='VAR34' 3
Three-position undefined user area.
PARS Mnemonic: VAR34.
SBA453: Move (not used in FAM).
#SP468 VARIABLE_35 VAR35 FOCUS='VAR35' 3
Three-position undefined user area.
PARS Mnemonic: VAR35.
SBA453: Move (not used in FAM).
#SP470 VARIABLE_36 VAR36 FOCUS='VAR36' 3
Three-position undefined user area.
PARS Mnemonic: VAR36.
SBA453: Move (not used in FAM).
#SP472 VARIABLE_37 VAR37 FOCUS='VAR37' 3
Three-position undefined user area.
PARS Mnemonic: VAR37.
SBA453: Move (not used in FAM).
DATE RUN 04/08/03 Auburn University REPORT PAGE 1678
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1677
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP474 VARIABLE_38 VAR38 FOCUS='VAR38' 3
Three-position undefined user area.
PARS Mnemonic: VAR38.
SBA453: Move (not used in FAM).
#SP476 VARIABLE_39 VAR39 FOCUS='VAR39' 3
Three-position undefined user area.
PARS Mnemonic: VAR39.
SBA453: Move (not used in FAM).
#SP478 VARIABLE_40 VAR40 FOCUS='VAR40' 3
Three-position undefined user area.
PARS Mnemonic: VAR40.
SBA453: Move (not used in FAM).
#SP480 VARIABLE_41 VAR41 FOCUS='VAR41' 4
Four-position undefined user area.
PARS Mnemonic: VAR41.
SBA453: Move (not used in FAM).
#SP482 VARIABLE_42 VAR42 FOCUS='VAR42' 4
Four-position undefined user area.
PARS Mnemonic: VAR42.
SBA453: Move (not used in FAM).
#SP484 VARIABLE_43 VAR43 FOCUS='VAR43' 4
Four-position undefined user area.
PARS Mnemonic: VAR43.
SBA453: Move (not used in FAM).
#SP486 NEED_DIFF VAR44 FOCUS='Need,Diff' 4
Calculated difference between Budget-Federal-Need and
Budget-Institution-Need.
PARS Mnemonic: VAR44.
SBA453: Move (not used in FAM).
#SP488 MAJOR MAJR4 FOCUS='Major' 4 RT120
Current field of study.
PARS Mnemonic: VAR45.
SBA453: Move.
#SP490 VARIABLE_46 VAR46 FOCUS='VAR46' 4
Four-position undefined user area.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1679
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1678
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP490 VARIABLE_46 (CONT) PARS Mnemonic: VAR46.
SBA453: Move (not used in FAM).
#SP492 VARIABLE_47 VAR47 FOCUS='VAR47' 4
Four-position undefined user area.
PARS Mnemonic: VAR47.
SBA453: Move (not used in FAM).
#SP494 VARIABLE_48 VAR48 FOCUS='VAR48' 4
Four-position undefined user area.
PARS Mnemonic: VAR48.
SBA453: Move (not used in FAM).
#SP496 VARIABLE_49 VAR49 FOCUS='VAR49' 4
Four-position undefined user area.
PARS Mnemonic: VAR49.
SBA453: Move (not used in FAM).
#SP498 VARIABLE_50 VAR50 FOCUS='VAR50' 4
Four-position undefined user area.
PARS Mnemonic: VAR50.
SBA453: Move (not used in FAM).
DATE RUN 04/08/03 Auburn University REPORT PAGE 1680
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1679
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
****************************************************************
* Renewal amounts are determined in one of the PARS Student *
* Input Conversion programs (SBA452) based on aid from the *
* previous award year from funds defined as belonging to a *
* specific renewal area. The amounts are then moved into *
* the PARS Student Master File by SBA453. *
****************************************************************
#SP500 RENEWAL_AMOUNT_1 RNW01 FOCUS='Renew,Amt 1' 5
Amount of aid a student received in the previous year from a fund or
funds in Renewal Category 1.
PARS Mnemonic: VAR51.
SBA453: Move from renewal record created in SBA452.
#SP502 RENEWAL_AMOUNT_2 RNW02 FOCUS='Renew,Amt 2' 5
Amount of aid a student received in the previous year from a fund or
funds in Renewal Category 2.
PARS Mnemonic: VAR52.
SBA453: Move from renewal record created in SBA452.
#SP504 RENEWAL_AMOUNT_3 RNW03 FOCUS='Renew,Amt 3' 5
Amount of aid a student received in the previous year from a fund or
funds in Renewal Category 3.
PARS Mnemonic: VAR53.
SBA453: Move from renewal record created in SBA452.
#SP506 RENEWAL_AMOUNT_4 RNW04 FOCUS='Renew,Amt 4' 5
Amount of aid a student received in the previous year from a fund or
funds in Renewal Category 4.
PARS Mnemonic: VAR54.
SBA453: Move from renewal record created in SBA452.
#SP508 RENEWAL_AMOUNT_5 RNW05 FOCUS='Renew,Amt 5' 5
Amount of aid a student received in the previous year from a fund or
funds in Renewal Category 5.
PARS Mnemonic: VAR55.
SBA453: Move from renewal record created in SBA452.
#SP510 RENEWAL_AMOUNT_6 RNW06 FOCUS='Renew,Amt 6' 5
Amount of aid a student received in the previous year from a fund or
funds in Renewal Category 6.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1681
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1680
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP510 RENEWAL_AMOUNT_6 (CONT) PARS Mnemonic: VAR56.
SBA453: Move from renewal record created in SBA452.
#SP512 RENEWAL_AMOUNT_7 RNW07 FOCUS='Renew,Amt 7' 5
Amount of aid a student received in the previous year from a fund or
funds in Renewal Category 7.
PARS Mnemonic: VAR57.
SBA453: Move from renewal record created in SBA452.
#SP514 RENEWAL_AMOUNT_8 RNW08 FOCUS='Renew, Amt 8' 5
Amount of aid a student received in the previous year from a fund or
funds in Renewal Category 8.
PARS Mnemonic: VAR58.
SBA453: Move from renewal record created in SBA452.
#SP516 RENEWAL_AMOUNT_9 RNW09 FOCUS='Renew,Amt 9' 5
Amount of aid a student received in the previous year from a fund or
funds in Renewal Category 9.
PARS Mnemonic: VAR59.
SBA453: Move from renewal record created in SBA452.
#SP518 RENEWAL_AMOUNT_10 RNW10 FOCUS='Renew,Amt 10' 5
Amount of aid a student received in the previous year from a fund or
funds in Renewal Category 10.
PARS Mnemonic: VAR60.
SBA453: Move from renewal record created in SBA452.
#SP520 APPLICATION_DATE APPL FOCUS='Applic, Date' 6
Date the student's institutional financial aid application was
received.
PARS Mnemonic: VAR61.
SBA453: Determined by examining tracking segments for a specific form
mnemonic entered via the FORM= parameter. (Institutional aid
app from the SPFILE will indicate tracking status for the
mnemonic specified.)
#SP522 HRS_1ST_TERM_ANTICIP HRS1 FOCUS='Ant Hrs,Term 1' 6 SA084
Anticipated enrollment hours for term 1.
PARS Mnemonic: VAR62.
SBA453: Move.
#SP524 HRS_2ND_TERM_ANTICIP HRS2 FOCUS='Ant Hrs,Term 2' 6 SA085
Anticipated enrollment hours for term 2.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1682
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1681
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP524 HRS_2ND_TERM_ANTICIP(CONT) PARS Mnemonic: VAR63.
SBA453: Move.
#SP526 HRS_3RD_TERM_ANTICIP HRS3 FOCUS='Ant Hrs,Term 3' 6 SA086
Anticipated enrollment hours for term 3.
PARS Mnemonic: VAR64.
SBA453: Move.
#SP528 HRS_4TH_TERM_ANTICIP HRS4 FOCUS='Ant Hrs,Term 4' 6 SA087
Anticipated enrollment hours for term 4.
PARS Mnemonic: VAR65.
SBA453: Move.
#SP530 VARIABLE_66 VAR66 FOCUS='VAR66' 10
Ten-position undefined user area.
PARS Mnemonic: VAR66.
SBA453: Move (not used in FAM).
DATE RUN 04/08/03 Auburn University REPORT PAGE 1683
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1682
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
****************************************************************
* Section III of the PARS Student Master Record contains *
* information relevant to PARS4 features. *
****************************************************************
#SP550 PELL_BDGT_COMPONENT1 PBGT1 FOCUS='Pell Budget, Comp 1' 4 SA2GG
Pell budget for tuition and fees.
PARS Mnemonic: PBGT1.
SBA453: Move.
#SP552 PELL_BDGT_COMPONENT2 PBGT2 FOCUS='Pell Budget, Comp 2' 4 SA2GH
Pell budget for room, board, books, supplies, transportation, and
miscellaneous (years > 88).
For years < 89, Pell budget for room and board.
PARS Mnemonic: PBGT2.
SBA453: Move.
#SP554 PELL_BDGT_COMPONENT3 PBGT3 FOCUS='Pell Budget, Comp 3' 4 SA2GI
Pell budget for child care and/or handicap expenses (years > 88).
For years < 89, Pell budget for books and miscellaneous expenses.
PARS Mnemonic: PBGT3.
SBA453: Move.
#SP556 PELL_BDGT_COMPONENT4 PBGT4 FOCUS='Pell Budget, Comp 4' 4
Pell budget component #4.
PARS Mnemonic: PBGT4.
SBA453: Move (not available in FAM).
#SP558 PELL_BDGT_COMPONENT5 PBGT5 FOCUS='Pell Budget, Comp 5' 4
Pell budget component #5.
PARS Mnemonic: PBGT5.
SBA453: Move (not available in FAM).
#SP560 PELL_BDGT_COMPONENT6 PBGT6 FOCUS='Pell Budget, Comp 6' 4
Pell budget component #6.
PARS Mnemonic: PBGT6.
SBA453: Move (not available in FAM).
#SP595 SOC_SEC_BEN SSBEN FOCUS='Soc Sec,Benefits' 4
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1684
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1683
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP595 SOC_SEC_BEN (CONT) Student's social security benefits.
PARS Mnemonic: SSBEN.
#SP600 VETERAN_S_BEN VTBEN FOCUS='Vet Ben, Stu' 4
Student's veterans benefits.
PARS Mnemonic: VTBEN.
SBA453: Move veterans benefits from Need 1 (SA0LG) or
Need 2 (SA0M4) based on Selected Need.
#SP605 IM_PC IMPC FOCUS='IM,PC' 5 SA1YB
Institutional Methodology (IM) Parent Contribution.
PARS Mnemonic: IMPC.
SBA453: Move.
#SP620 PRE_ASSIGNED_FUND_1 FUND1 FOCUS='Fund1' 2
Pre-assigned fund student is to be awarded from.
PARS Mnemonic: FUND1.
SBA453: Move (not available in FAM).
#SP622 PRE_ASSIGNED_FUND_2 FUND2 FOCUS='Fund2' 2
Pre-assigned fund student is to be awarded from.
PARS Mnemonic: FUND2.
SBA453: Move (not available in FAM).
#SP624 PRE_ASSIGNED_FUND_3 FUND3 FOCUS='Fund3' 2
Pre-assigned fund student is to be awarded from.
PARS Mnemonic: FUND3.
SBA453: Move (not available in FAM).
#SP626 PRE_ASSIGNED_FUND_4 FUND4 FOCUS='Fund4' 2
Pre-assigned fund student is to be awarded from.
PARS Mnemonic: FUND4.
SBA453: Move (not available in FAM).
#SP628 PRE_ASSIGNED_FUND_5 FUND5 FOCUS='Fund5' 2
Pre-assigned fund student is to be awarded from.
PARS Mnemonic: FUND5.
SBA453: Move (not available in FAM).
#SP630 STUDENT_CTRB_COMP1 SC1 FOCUS='Stu Ctrb, Comp1' 5
Student contribution.
PARS Mnemonic: SC1.
SBA453: For dependent students, move zero. For independent
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1685
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1684
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP630 STUDENT_CTRB_COMP1 (CONT) students, move EFC from Need 1 (SA0LD) or Need 2 (SA0M1)
based on Selected Need or OPTIONS keyword.
#SP635 STUDENT_CTRB_COMP2 SC2 FOCUS='Stu Ctrb, Comp2' 5
Contribution from other resources.
SBA453: Move from SA0LJ or SA0M6 based on Selected Need
or OPTIONS keyword.
#SP637 IM_SC IMSC FOCUS='IM,SC' 5 SA1YC
Institutional Methodology (IM) Student Contribution.
PARS Mnemonic: IMSC.
SBA453: Move.
#SP640 FILLER 2
DATE RUN 04/08/03 Auburn University REPORT PAGE 1686
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1685
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
****************************************************************
* Section IV of the PARS Student Master Record contains the *
* results of some of PARS internal calculations and award *
* information to be converted by program SBA455 for FAM. *
****************************************************************
GROUP UNAWARDED DATA #DE RECS 2 MAX OCCURRENCES 10
****************************************************************
* If a student does not receive an award from a fund included *
* in the formula for which he/she is packaged, the PARS fund *
* number and the reason for which an award was not made will *
* be stored in the Unawarded Fund/Reason fields. *
****************************************************************
#SP650 UNAWARDED_FUND FOCUS='Unawd,Fund' 2
PARS fund number.
#SP655 UNAWARDED_REASON FOCUS='Unawd,Reas' 1
Reason code for student exclusion.
#SP690 GSL_REMAIN_ELIGIBLE GSLRE FOCUS=' GSL,Remain,Elig' 5
Stafford/GSL eligibility minus offsets including all PARS awards.
PARS Mnemonic: GSLRE.
#SP695 GSL_TOTAL_ELIGIBLE GSLTE FOCUS=' GSL,Remain,Total' 5
Stafford/GSL eligibility before PARS awards. GSL Budget minus
External Resources, not to exceed annual or lifetime maximums.
PARS Mnemonic: GSLTE.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1687
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1686
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
****************************************************************
* The following fields contain a running total of the amount *
* of awards from funds identified as part of Groups 1 through *
* 5 on the PARS special fund coding form. *
****************************************************************
#SP702 FUND_GROUP1_TOTAL GRP1 FOCUS='Fund Tot, Group1' 5
Fund Group 1 total.
PARS Mnemonic: GRP1.
#SP704 FUND_GROUP2_TOTAL GRP2 FOCUS='Fund Tot, Group2' 5
Fund Group 2 total.
PARS Mnemonic: GRP2.
#SP706 FUND_GROUP3_TOTAL GRP3 FOCUS='Fund Tot, Group3' 5
Fund Group 3 total.
PARS Mnemonic: GRP3.
#SP708 FUND_GROUP4_TOTAL GRP4 FOCUS='Fund Tot, Group4' 5
Fund Group 4 total.
PARS Mnemonic: GRP4.
#SP710 FUND_GROUP5_TOTAL GRP5 FOCUS='Fund Tot, Group5' 5
Fund Group 5 total.
PARS Mnemonic: GRP5.
#SP712 FILLER 4
#SP715 SEOG_ELIGIBILITY SEOGE FOCUS='SEOG,Elig' 1
Level of SEOG eligibility.
PARS Mnemonic: SEOGE.
VALUES: 0 Not eligible
1 Initial Year
2 Continuing Year
3 Not fully matched - Initial Year
4 Not Fully Matched - Continuing Year
#SP717 FILLER 4
#SP720 REMAINING_LOAN_LIMIT RLOAN FOCUS='Remain,Loan,Limit' 5
Lifetime borrowing maximum minus HPL, NSL, Stafford/GSL, and
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1688
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1687
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP720 REMAINING_LOAN_LIMIT(CONT) Perkins/NDSL loans received.
PARS Mnemonic: RLOAN.
#SP725 PASS_INDICATOR PASS FOCUS='Pass,Ind' 1
A value indicating whether record was processed in the current run.
PARS Mnemonic: PASS.
#SP727 FILLER 11
#SP730 PERCENT_RANK_CLASS %RANK FOCUS='Rank,Perc' 3
Percentile rank in class as calculated by PARS.
PARS Mnemonic: %RANK.
#SP735 SAT_SCORES_MATH+VERB V+M FOCUS=' SAT,Total' 3
Sum of SAT scores as calculated by PARS.
PARS Mnemonic: V+M.
#SP740 SAT_SCORE_MATH+2VERB 2V+M FOCUS=' SAT,Weight' 3
Weighted sum of SAT scores as calculated by PARS.
PARS Mnemonic: 2V+M.
#SP745 WEIGHT WEGHT FOCUS='Weight,Factor' 4
Weighting factor applied to the student as a result of invoking
advanced features for simulation purposes. PARS defaults this
to 0100 unless changed by parameters.
PARS Mnemonic: WEGHT.
Format: 99.99
#SP750 GSL_+_INITIATION_FEE TGSL FOCUS='GSL,Init,Fee' 5
Total amount of all subsidized and unsubsidized Stafford loans
received by the student; this is the total of all gross amounts
(prior to insurance and origination fees).
PARS Mnemonic: TGSL.
#SP755 FEDERAL_STATUS FEDST FOCUS='Fed,Stat' 1
Federal status.
PARS Mnemonic: FEDST.
#SP757 FILLER 1
#SP760 PARS_PACK_STATUS_CD STAT FOCUS='Pack,Stat' 1
Overall result of the packaging run for the applicant.
PARS Mnemonic: STAT.
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1689
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1688
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP760 PARS_PACK_STATUS_CD (CONT)
VALUES: 0 Not selected due to skip and/or sample parms
1 Not selected due to global selection criteria
2 Not selected by any formula
3 Not processed because of bad or incomplete data
4 Applicant is not in financial need (no award)
5 Processed as per specs (within $50)
6 Below desired total award due to insufficient
funds, above maximum or below minimum limit by
at least one fund (by at least $50)
7 No need (or over need) award (by at least $50)
8 Eligible for over 8 awards
9 Manually packaged
#SP765 PARS_PACK_FORMULA FRMID FOCUS='Pack,Form' 2
Formula under which student was packaged.
PARS Mnemonic: FRMID.
VALUES: 00 Student not packaged by a formula
RANGES: 01-25 FORMULA ID#
#SP770 TOTAL_FAMILY_CONTRIB TFC FOCUS='TFC' 5
TFC as calculated by PARS from Parent and Student Contributions.
PARS Mnemonic: TFC.
#SP780 ORIG_FINANCIAL_NEED ONEED FOCUS='Need,Orig' 5
Original financial need calculated by PARS as the difference between
Institutional Budget and TFC.
PARS Mnemonic: ONEED.
#SP790 FINANCIAL_NEED NEED FOCUS='Need,Calc' 5
Financial need calculated by PARS by subtracting the Pell award,
state award and other external aid from original need.
PARS Mnemonic: NEED.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1690
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1689
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
GROUP AWARD DATA #DE RECS 4 MAX OCCURRENCES 8
****************************************************************
* The following fields contain award data converted back to *
* FAM by the PARS Output Conversion Program (SBA455). Each *
* of the eight occurrences of this set of fields has PARS *
* and actual FAM mnemonics containing a number from 1 to 8, *
* indicated here by a "#". *
****************************************************************
#SP800 AMOUNT_OF_AWARD A#AMT FOCUS='Award' 5
Amount of aid awarded from the fund.
PARS Mnemonic: A1AMT.
#SP805 SOURCE_OF_AWD_(FUND) A#FND FOCUS='Fund,PARS' 2
Source of award (fund). PARS fund number from which aid was offered.
PARS Mnemonic: A1FND.
RANGES: 01-98
#SP810 SOURCE_OF_AWD_(ACCT) A#ACT FOCUS='Fund,FAM' 12
Source of award (account). FAM fund number from which aid was
offered.
PARS Mnemonic: A1ACT.
#SP815 AWARD_STATUS A#STS FOCUS='Award,Stat' 1
Status of the individual award.
PARS Mnemonic: A1STS.
VALUES: A Award reduced, over remaining need or maximum limi
B Award eliminated, below minimum award
C Award forced up to minimum
D Insufficient funds at formula level
E Insufficient funds at global level
F Applicant's aid preference overridden due to
significant ($100) difference between choices
G Award eliminated - not SEOG eligible
H SEOG not fully matched
1 Full formula award
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1691
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1690
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP815 AWARD_STATUS (CONT)
2 Scan award
3 Pre-packaged award
DATE RUN 04/08/03 Auburn University REPORT PAGE 1692
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1691
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SP820 PARS_AWARDS_TOTALS AWTOT FOCUS='Total,Awards' 5
Total of PARS-awarded aid.
PARS Mnemonic: AWTOT.
#SP825 NUMBER_OF_AWARDS #AWDS FOCUS='Num,Awds' 1
Number of PARS-generated awards exclusive of Pell Grant and state
awards.
PARS Mnemonic: #AWDS.
RANGES: 0-8
#SP830 UNMET_FINANCIAL_NEED $GAP FOCUS='Unmet,Need' 5
Financial need still not met at end of packaging run.
PARS Mnemonic: $GAP.
#SP835 REMAINING_UNMET_NEED REMND FOCUS='Remain,Unmet,Need' 5
Financial need targeted to be met that is still not met at end of
packaging run.
PARS Mnemonic: REMND.
#SP840 DESIRED_EQUITY_LEVEL EQUTY FOCUS='Desired,Equity,Level' 5
Equity level specified for the formula under which the student was
packaged.
PARS Mnemonic: EQUTY.
#SP845 REMAINING_UNMET_EQTY REMEQ FOCUS='Remain,Unmet,Equity' 5
Calculated by PARS as desired equity level minus any parameter-
specified reductions (PC, SC, Pell award, state award, other external
aid, grants, loans, jobs).
PARS Mnemonic: REMEQ.
#SP850 FILLER 4
#SP855 PARS_NEED PNEED FOCUS='Pack,Need' 5
Original need minus Pell Grant award, state award, and other external
aid.
PARS Mnemonic: PNEED.
#SP860 PAID_TO_DATE PARPD FOCUS='Paid to, Date' 5
Amount of award already indicated as paid. Not used with FAM.
PARS Mnemonic: PARPD.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1693
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1692
SEGMENT 010 PARS MASTER PARS STUDENT MASTER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATE RUN 04/08/03 Auburn University REPORT PAGE 1694
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1693
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATA ELEMENTS DESCRIPTION
SR000-SR012 OAR Reject File Record Type
SR013-SR371 OAR Reject File Root Segment
SR400-SR659 Family Resource Segment
SR660-SR750 Computed Data Segment
SR751-SR899 Pell Grant Segment
SR900-SR999 NSLDS Segment
DATE RUN 04/08/03 Auburn University REPORT PAGE 1695
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1694
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATE RUN 04/08/03 Auburn University REPORT PAGE 1696
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1695
SEGMENT 000 OAR REJECTS REC TYPE OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR005 AWD_YEAR FOCUS='Award, Year' 4 C
RECORD COPY NAME='SR-AW-YEAR'
Award Year (CCYY format) of Rejected Student record
RANGES: 1975-2099
#SR006 AWD_CC FOCUS='Award,Cent' 2
RECORD COPY NAME='SR-AWCC'
Student Aid File Award Century. The first 2 digits of the second
calendar year defining the academic year. For example: The 1996-97
academic year is the 19 award century.
#SR007 AWD_YR FOCUS='Award,Year' 2
RECORD COPY NAME='SR-AWYR'
Student Aid File Award Year. The last 2 digits of the second
calendar year defining the academic year. For example: The 1991-92
academic year is the 92 award year.
#SR009 STU_ID FOCUS='Student,Number' 9
RECORD COPY NAME='SR-SID'
The number used to uniquely identify the student throughout the
system. Generally, this is the student's social security number.
RANGES: 000000001-999999999
#SR011 SR_REJ_SEQ FOCUS='Reject,Sequence' 5
RECORD COPY NAME='SR-REJ-SEQ'
Sequence number. Will uniquely define the reject record for the
student for the award year and will allow online access.
#SR012 RECTYPE FOCUS='RECTYPE' 1
RECORD COPY NAME='SR-REC-NUM'
The number used to identify the number of this record. If the record
number is 1, this record contains record type, root, family resource
and family resource - 2 information. If the record type is 2, this
record contains record type, computed data, PELL and NSLDS information.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1697
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1696
SEGMENT 010 OAR REJECTS ROOT SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR013 PROC_FLAG FOCUS='Proc,Flag' 1
RECORD COPY NAME='SR-PROC-FLAG'
OAR Processing Flag. This flag is set by SBA404 and helps determine
what subsequent processing will be required the next time this
record is processed by SBA404.
VALUES: A Load data to Pell segment of SAFILE
B Load data to both Family Resource and Pell segment
R Load data to Family Resource segment of SAFILE
SR015 FORCE_FLAG FOCUS='Force,Flag' 1
RECORD COPY NAME='SR-FORCE-FLAG'
VALUES: (BLANK) Do not Force reject record into SAFILE.
A Force reject record into Pell segment of SAFILE.
- Not valid for award years '97 and later if the
source of the rejected record is CSS.
B Force reject record into Pell and Family Resource
segments of SAFILE.
- Not valid for award years '97 and later if the
source of the rejected record is CSS.
R Force reject record into Family Resource segment
of SAFILE.
#SR017 LETR FOCUS='Letr' 2
RECORD COPY NAME='SR-LETR'
Identifier for an external file source for the Admin Group.
VALUES: C CSS
P Pell
#SR019 REC_TYP FOCUS='Rec,Type' 1
RECORD COPY NAME='SR-REC-TYPE'
File number associcated with the external file source.
SR021 BIRTH_DT FOCUS='Date of, Birth' 8
RECORD COPY NAME='SR-DOB'
Student's date of birth from the input OAR record.
SR025 STU_NAME FOCUS='Name' 30
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1698
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1697
SEGMENT 010 OAR REJECTS ROOT SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SR025 STU_NAME (CONT) RECORD COPY NAME='SR-NAME'
Student name from the input OAR record.
#SR027 STREET FOCUS='Street' 30
RECORD COPY NAME='SR-STREET'
Student's street (permanent mailing address) from the input OAR record.
#SR029 CITY FOCUS='City' 16
RECORD COPY NAME='SR-CITY'
Student's city (permanent mailing address) from the input OAR record.
#SR031 STATE FOCUS='State' 2
RECORD COPY NAME='SR-STATE'
Student's state (permanent mailing address) from the input OAR record.
#SR033 ZIP_CODE FOCUS='Zip' 9
RECORD COPY NAME='SR-ZIP'
Student's zip (permanent mailing address) from the input OAR record.
#SR035 REC_STATUS FOCUS='Record,Status' 1
RECORD COPY NAME='SR-REC-STATUS'
Pell Status. The batch year from the input Pell record.
#SR037 SR_SOURCE FOCUS='Source' 1
RECORD COPY NAME='SR-SOURCE'
OAR Record Source of original OAR input.
VALUES: 0 Pell
1 Pell EDE Automatic ISIR
2 Pell EDE Correction or Duplicate ISIR
C CSS
R Force reject record into Family Resource segment
#SR039 SAR_ID FOCUS='SAR ID' 13
RECORD COPY NAME='SR-SAR-ID'
Original SSN, Original Name, and transaction number from Pell Input.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1699
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1698
SEGMENT 010 OAR REJECTS ROOT SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR041 TOT_FMLY_CNTRIB FOCUS='Tot Fam, Cntrib' 5
RECORD COPY NAME='SR-TFC'
Primary EFC from Pell Input
#SR043 REJECT_DT FOCUS='Reject Dte' 8
RECORD COPY NAME='SR-REJ-DATE'
Date the OAR record was rejected.
#SR047 RCVD_DT FOCUS='Rec Date' 8
RECORD COPY NAME='SR-REC-DATE'
Date the OAR record was originally processed by SBA402.
#SR051 CPS_OFFICIAL FOCUS='CPS,Official' 1
RECORD COPY NAME='SR-CPS-OFFICIAL'
Indicates if the data is considered official.
VALUES: O Official
U Unofficial
#SR053 FAM_ADMIN_GRP FOCUS='FAM,Admin,Group' 1
RECORD COPY NAME='SR-FAG'
A code used to define groups for the purposes of financial aid
administration. The value is initially obtained from the Approved
Academic Programs Table at the time of the creation of an aid
application, using the student's applied for or existing Academic
Program.
If there is no academic data found in SIS, this value is populated
from the default in the FAM Administrative Group Table (Screen SAG).
VALUES: (BLANK) Unspecified
A Main Campus Undergrad
B Main Campus Grad
C Law JD
D Law Grad
E Dental
F Medical
#SR054 SUP_DATA FOCUS='Sup,Data' 1
RECORD COPY NAME='SR-SUP-DATA'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1700
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1699
SEGMENT 010 OAR REJECTS ROOT SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR054 SUP_DATA (CONT)
Indicates if the data is supplemental.
#SR055 SR_DATE_FIELD FOCUS='Date,Field' 8
RECORD COPY NAME='SR-DATE-FIELD'
For Pell, date the application was processed by the MDE or the CPS.
For CSS, date OAR document was received by need analysis processor.
#SR056 DEPEN_OVRD FOCUS='Dep,Ovrd' 1
RECORD COPY NAME='SR-DEP-OVRD'
Pell dependency override. Indicates that another institution has
approved a dependency override for a student. Set when an ISIR
comment code is 164.
#SR057 SEX FOCUS='Sex' 1
RECORD COPY NAME='SR-GENDER'
Gender of student. For future use.
VALUES: 1 MALE
2 FEMALE
#SR058 NONNUM_SSN FOCUS='Nonnum,SSN' 9
RECORD COPY NAME='SR-NONNUM-SSN'
If the incoming ID was invalid, the ID is placed in this field and the
SID for the reject record will be set to 999999999. The SID of the
reject record can be changed for reprocessing by using the SID field
within the body of the 3RJ screen.
SR059 REVIEW_FLAG FOCUS='Review, Flag' 1
RECORD COPY NAME='SR-REVIEW-FLAG'
Users may set this flag to indicate that a reject record is being
reviewed for resolution. The flag does not affect automatic
processing.
VALUES: (BLANK) Not Specified
Y In review - record may be in a review cycle
#SR060 MATCH_SID_01 FOCUS='Match,SID 1' 9
RECORD COPY NAME='SR-MATCH-SID-01'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1701
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1700
SEGMENT 010 OAR REJECTS ROOT SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR060 MATCH_SID_01 (CONT) SID of first possible matching student
#SR062 MATCH_RATING_01 FOCUS='Match,Rating 1' 2
RECORD COPY NAME='SR-MATCH-RATING-01'
Match Rating of first possible matching student
#SR064 MATCH_PREV_IND_01 FOCUS='Match,Prev,Ind 1' 1
RECORD COPY NAME='SR-MATCH-PREV-IND-01'
Indicates whether possible match was found by previous SID, Name, or
both SID and Name.
VALUES: (BLANK)
S Possible match located by previous SID
N Possible match located by previous Name
B Possible match located by previous SID and Name
#SR070 MATCH_SID_02 FOCUS='Match,SID 2' 9
RECORD COPY NAME='SR-MATCH-SID-02'
SID of second possible matching student
#SR072 MATCH_RATING_02 FOCUS='Match,Rating 2' 2
RECORD COPY NAME='SR-MATCH-RATING-02'
Match rating of second possible matching student
#SR074 MATCH_PREV_IND_02 REFER TO SR064 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind 2'
RECORD COPY NAME='SR-MATCH-PREV-IND-02'
Indicates whether possible match was found by previous SID, Name, or
both SID and Name.
#SR080 MATCH_SID_03 FOCUS='Match,SID 3' 9
RECORD COPY NAME='SR-MATCH-SID-03'
SID of third possible matching student
#SR082 MATCH_RATING_03 FOCUS='Match, Rating 3' 2
RECORD COPY NAME='SR-MATCH-RATING-03'
Match rating of third possible matching student
DATE RUN 04/08/03 Auburn University REPORT PAGE 1702
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1701
SEGMENT 010 OAR REJECTS ROOT SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR084 MATCH_PREV_IND_03 REFER TO SR064 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind 3'
RECORD COPY NAME='SR-MATCH-PREV-IND-03'
Indicates whether possible match was found by previous SID, Name, or
both SID and Name.
#SR090 MATCH_SID_04 FOCUS='Match, SID 4' 9
RECORD COPY NAME='SR-MATCH-SID-04'
SID of fourth possible matching student
#SR092 MATCH_RATING_04 FOCUS='Match,Rating 4' 2
RECORD COPY NAME='SR-MATCH-RATING-04'
Match rating of fourth possible matching student
#SR094 MATCH_PREV_IND_04 REFER TO SR064 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind 4'
RECORD COPY NAME='SR-MATCH-PREV-IND-04'
Indicates whether possible match was found by previous SID, Name, or
both SID and Name.
#SR100 MATCH_SID_05 FOCUS='Match,SID 5' 9
RECORD COPY NAME='SR-MATCH-SID-05'
SID of fifth possible matching student
#SR102 MATCH_RATING_05 FOCUS='Match, Rating 5' 2
RECORD COPY NAME='SR-MATCH-RATING-05'
Match rating of fifth possible matching student
#SR104 MATCH_PREV_IND_05 REFER TO SR064 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind 5'
RECORD COPY NAME='SR-MATCH-PREV-IND-05'
Indicates whether possible match was found by previous SID, Name, or
both SID and Name.
#SR110 MATCH_SID_06 FOCUS='Match,SID 6' 9
RECORD COPY NAME='SR-MATCH-SID-06'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1703
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1702
SEGMENT 010 OAR REJECTS ROOT SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR110 MATCH_SID_06 (CONT)
SID of sixth possible matching student
#SR112 MATCH_RATING_06 FOCUS='Match,Rating 6' 2
RECORD COPY NAME='SR-MATCH-RATING-06'
Match rating of sixth possible matching student
#SR114 MATCH_PREV_IND_06 REFER TO SR064 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind 6'
RECORD COPY NAME='SR-MATCH-PREV-IND-06'
Indicates whether possible match was found by previous SID, Name, or
both SID and Name.
#SR120 MATCH_SID_07 FOCUS='Match,SID 7' 9
RECORD COPY NAME='SR-MATCH-SID-07'
SID of seventh possible matching student
#SR122 MATCH_RATING_07 FOCUS='Match,Rating 7' 2
RECORD COPY NAME='SR-MATCH-RATING-07'
Match rating of seventh possible matching student
#SR124 MATCH_PREV_IND_07 REFER TO SR064 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind 7'
RECORD COPY NAME='SR-MATCH-PREV-IND-07'
Indicates whether possible match was found by previous SID, Name, or
both SID and Name.
#SR130 MATCH_SID_08 FOCUS='Match,SID 8' 9
RECORD COPY NAME='SR-MATCH-SID-08'
SID of eighth possible matching student
#SR132 MATCH_RATING_08 FOCUS='Match,Rating 8' 2
RECORD COPY NAME='SR-MATCH-RATING-08'
Match rating of eighth possible matching student
#SR134 MATCH_PREV_IND_08 REFER TO SR064 FOR VALID VALUES. 1
DATE RUN 04/08/03 Auburn University REPORT PAGE 1704
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1703
SEGMENT 010 OAR REJECTS ROOT SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Match,Prev,Ind 8'
RECORD COPY NAME='SR-MATCH-PREV-IND-08'
Indicates whether possible match was found by previous SID, Name, or
both SID and Name.
#SR140 MATCH_SID_09 FOCUS='Match,SID 9' 9
RECORD COPY NAME='SR-MATCH-SID-09'
SID of ninth possible matching student
#SR142 MATCH_RATING_09 FOCUS='Match,Rating 9' 2
RECORD COPY NAME='SR-MATCH-RATING-09'
Match rating of ninth possible matching student
#SR144 MATCH_PREV_IND_09 REFER TO SR064 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind 9'
RECORD COPY NAME='SR-MATCH-PREV-IND-09'
Indicates whether possible match was found by previous SID, Name, or
both SID and Name.
#SR150 MATCH_SID_10 FOCUS='Match,SID 10' 9
RECORD COPY NAME='SR-MATCH-SID-10'
SID of tenth possible matching student
#SR152 MATCH_RATING_10 FOCUS='Match,Rating 10' 2
RECORD COPY NAME='SR-MATCH-RATING-10'
Match rating of tenth possible matching student
#SR154 MATCH_PREV_IND_10 REFER TO SR064 FOR VALID VALUES. 1
FOCUS='Match,Prev,Ind 10'
RECORD COPY NAME='SR-MATCH-PREV-IND-10'
Indicates whether possible match was found by previous SID, Name, or
both SID and Name.
******************************************************************
** **
** SCT FILLER **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1705
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1704
SEGMENT 010 OAR REJECTS ROOT SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR154 MATCH_PREV_IND_10 (CONT) ** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SR200 - SR356 **
** Number of bytes reserved: 77 **
** First start position: 271 **
** **
******************************************************************
#SR200 FILLER1 77
SR357 DELETE_IND FOCUS='Delete' 1
RECORD COPY NAME='SR-DELETE'
This is the Record Delete Indicator field. If there is a value of
"D" in this field, the batch OAR cycle will delete the record.
VALUES: (BLANK) Do not delete this record.
D Delete this record on the next OAR cycle run.
#SR358 SAR_REJECT FOCUS='SAR,Rej' 3
RECORD COPY NAME='SR-SAR-REJ-RSN'
This is the SAR reject reason. It is updated by SBA404 and printed
on the SAR Log printed from SBA404.
VALUES: (BLANK) Record not rejected for Family Resource
CDF Cannot force CSS profile data to Screens 313-316
DEP Dependency Override - Comment Code 164
DTE Input has same date as existing FAM record
DUP Another record w/ same SID in same run
EDE EDE correction outstanding
IAG Student Admin Group not in SAW Table
IDD SID/name data not supplied to ID Filter routine
IDN SID/name input invalid for ID Filter routine
INV Name or SID is invalid
LDT Input has lower date than existing FAM record
MAT Possible matching student found in SIS
ONY Official only option selected, data unofficial
OPR Output Document Review Flag set to Y
PID OAR ID found as previous SID on existing AA record
PRI Data of higher priority already loaded
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1706
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1705
SEGMENT 010 OAR REJECTS ROOT SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR358 SAR_REJECT (CONT)
RVW O/P Doc Review Flag set to Y
STA Student status too low
UNO Data is unofficial
#SR359 OAR_REJECT FOCUS='OAR,Rej' 12
RECORD COPY NAME='SR-OAR-REJ-RSN'
This is the OAR reject reason. It is updated by SBA404 and printed
on the OAR Log printed from SBA404.
VALUES: (BLANK) Record not rejected for Pell
DATE EQUAL Input has same date as existing FAM record
DATE EARLIER Input has lower date than existing FAM record
DUP FR RECRD Another record w/ same SID in same run
HAVE PREV ID OAR ID found as previous SID on existing AA record
IDFLTR DATA SID/name data not supplied to ID Filter routine
IDFLTR MATCH Possible matching student found in SIS
IDFLTR NAME SID/name input invalid for ID Filter routine
INV ADMN GRP Student Admin Group not in SAW Table
INV ID#/NAME Name or SID is invalid
NOT OFFICIAL Official only option selected, data unofficial
OAR RECEIVED Data of higher priority already loaded
OAR REVIEWED Review Flag on Screens 308/309 = Y
SAR REVIEWED O/P Doc Review Flag set to Y
SRI STATUS Student status too low
STU PACKAGED Total Aid Amount greater than 0
SR360 NEW_SID FOCUS='New,Sid' 9
RECORD COPY NAME='SR-NEW-SID'
When the online reject screen ID is changed, the new value of the
SID resides here until the OAR Cycle is run again. If this field is
populated when the cycle executes, this ID will be used for processing.
#SR362 FR_CNTR FOCUS='FR Seg,Ctr' 3
RECORD COPY NAME='SR-FR-CTR'
Number of Family Resource Segments on input OAR record.
#SR364 CD_CNTR FOCUS='CD Seg,Ctr' 3
RECORD COPY NAME='SR-CD-CTR'
Number of Computed Data Segments on input OAR record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1707
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1706
SEGMENT 010 OAR REJECTS ROOT SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR366 PELL_CNTR FOCUS='PELL Seg,Ctr' 3
RECORD COPY NAME='SR-PELL-CTR'
Number of Pell Segments on input OAR record.
#SR368 NSLDS_CNTR FOCUS='NSLDS Seg,Ctr' 3
RECORD COPY NAME='SR-NSLDS-CTR'
Number of NSLDS Segments on input OAR record.
#SR370 SR_MNTDT FOCUS='SR Maint,Date' 8
RECORD COPY NAME='SR-MAINT-DT'
Last date this record was updated.
#SR371 OPER_ID FOCUS='SR Maint,OPID' 4
RECORD COPY NAME='SR-MAINT-OPID
Online User who last updated this reject record.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1708
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1707
SEGMENT 020 FAMILY RESOURCE OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SR400 - SR404 **
** Number of bytes reserved: 005 **
** First start position: 001 **
** **
******************************************************************
#SR400 FILLER2 5
#SR405 SR_RCVD_FORM_DT FOCUS='Form,Recvd,Date' 8
RECORD COPY NAME='SR-FR-REC-FORM-DT'
Date OAR document was received by need analysis processor.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SR406 - SR461 **
** Number of bytes reserved: 188 **
** First start position: 11 **
** **
******************************************************************
#SR406 FILLER3 99
#SR407 FILLER4 89
SR462 SR_HOME_PRCH_YR_PAR FOCUS='Year,Home,Purch' 2
RECORD COPY NAME='SR-FR-PUR-YR-P'
Year the parents' home was purchased. Beginning in year '94, this
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1709
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1708
SEGMENT 020 FAMILY RESOURCE OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SR462 SR_HOME_PRCH_YR_PAR (CONT) information is from the supplemental financial aid application.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SR463 - SR519 **
** Number of bytes reserved: 371 **
** First start position: 201 **
** **
******************************************************************
#SR463 FILLER5 99
#SR464 FILLER6 99
#SR465 FILLER7 99
#SR466 FILLER8 74
#SR520 CMNT_CODE_MORE_7 FOCUS='Over 7,Cmnt,Codes' 1
RECORD COPY NAME='SR-FR-CC7'
A value indicating whether there are more than seven SAR comment
codes present on the record returned from the Central Processor.
VALUES: (BLANK) Seven or fewer SAR comment codes.
> More than seven SAR comment codes.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SR521 - SR530 **
** Number of bytes reserved: 48 **
** First start position: 573 **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1710
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1709
SEGMENT 020 FAMILY RESOURCE OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR520 CMNT_CODE_MORE_7 (CONT) ** **
******************************************************************
#SR521 FILLER9 48
#SR531 CMNT_CODES FOCUS='Cmnt,Code 1' 21
RECORD COPY NAME='SR-FR-COMMENTS'
SAR comment codes returned from the Central Processor.
Seven codes at 3 bytes each.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SR532 - SR559 **
** Number of bytes reserved: 222 **
** First start position: 642 **
** **
******************************************************************
#SR532 FILLER10 99
#SR533 FILLER11 99
#SR534 FILLER12 24
SR560 SR_HO_PUR_YR_S FOCUS='Yr Home,Purch,Stu' 2
RECORD COPY NAME='SR-FR-HOME-PUR-YR-S'
Year the student's home was purchased as reported on the supplemental
financial aid application.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1711
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1710
SEGMENT 020 FAMILY RESOURCE OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SR560 SR_HO_PUR_YR_S (CONT) ** **
** Data element IDs reserved: SR561 - SR573 **
** Number of bytes reserved: 038 **
** First start position: 866 **
** **
******************************************************************
#SR561 FILLER13 38
SR574 SR_RE_PUR_YR_P FOCUS='Yr RE,Purch,Par' 2
RECORD COPY NAME='SR-FR-RE-PUR-YR-P'
Year the student's parents' other real estate and investments were
purchased as reported on the supplemental financial aid application.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SR575 - SR599 **
** Number of bytes reserved: 094 **
** First start position: 906 **
** **
******************************************************************
#SR575 FILLER14 94
DATE RUN 04/08/03 Auburn University REPORT PAGE 1712
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1711
SEGMENT 025 FAMILY RESOURCE-2 OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR576 FILLER14_A 99
#SR577 FILLER14_B 99
#SR578 FILLER14_C 99
#SR579 FILLER14_D 4
DATE RUN 04/08/03 Auburn University REPORT PAGE 1713
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1712
SEGMENT 030 COMPUTED DATA OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SR600 - SR659 **
** Number of bytes reserved: 295 **
** First start position: 001 **
** **
******************************************************************
#SR600 FILLER15 99
#SR601 FILLER16 99
#SR602 FILLER17 97
#SR660 SCND_ALT FOCUS='Second,Alt Mo 1' 33
RECORD COPY NAME='SR-CD-SEC-ALT'
Computed CPS Secondary Data
NOTE WHEN DESCRIBED INDIVIDUALLY THIS FIELD HAS SIGNED PD
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SR665 - SR684 **
** Number of bytes reserved: 24 **
** First start position: 329 **
** **
******************************************************************
#SR665 FILLER18 24
DATE RUN 04/08/03 Auburn University REPORT PAGE 1714
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1713
SEGMENT 030 COMPUTED DATA OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR685 PRIM_ALT FOCUS='Prim Alt,Mon 1' 39
RECORD COPY NAME='SR-CD-PRI-ALT'
Computed CPS Primary Data
NOTE WHEN DESCRIBED INDIVIDUALLY THIS FIELD HAS SIGNED PD
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SR690 - SR750 **
** Number of bytes reserved: 509 **
** First start position: 392 **
** **
******************************************************************
#SR690 FILLER19 99
#SR691 FILLER20 99
#SR692 FILLER21 99
#SR693 FILLER22 99
#SR694 FILLER23 99
#SR695 FILLER24 14
DATE RUN 04/08/03 Auburn University REPORT PAGE 1715
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1714
SEGMENT 040 PELL DATA SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SR751 - SR812 **
** Number of bytes reserved: 313 **
** First start position: 001 **
** **
******************************************************************
#SR751 FILLER25 11
SR752 PELL_ID_3 FOCUS='Pell,ID 3' 2
RECORD COPY NAME='SR-PL-PELL-ID3'
Two-digit transaction number indicating the sequence in the series of
Pell applications.
#SR753 FILLER25A 86
#SR754 FILLER26 99
#SR755 FILLER27 99
#SR756 FILLER28 16
#SR813 OAR_APPL_DATE FOCUS='App Proc, Date' 8
RECORD COPY NAME='SR-PL-SR-DT'
Date application was processed by MDE or CPS (Format MMDDYY)
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1716
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1715
SEGMENT 040 PELL DATA SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR813 OAR_APPL_DATE (CONT) ** **
** Data element IDs reserved: SR818 - SR829 **
** Number of bytes reserved: 56 **
** First start position: 319 **
** **
******************************************************************
#SR818 FILLER29 56
#SR830 PELL_STUD_PHONE FOCUS='Pell Phone, Number' 10
RECORD COPY NAME='SR-PELL-PHONE-NO'
Students home phone as indicated on Federal Fin Aid Form
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SR835 - SR844 **
** Number of bytes reserved: 46 **
** First start position: 385 **
** **
******************************************************************
#SR835 FILLER30 46
#SR845 PELL_HOLD_FLAGS FOCUS='PELL Hold, Flags' 2
RECORD COPY NAME='SR-PELL-HOLD-FLAGS'
Dept. of ED. verification and overpayment flags(respectively)
#SR847 PELL_MISC_DATA FOCUS='Pell Misc Data' 57
RECORD COPY NAME='SR-PELL-MISC-DATA'
#SR852 CPS_DATA_P FOCUS='CPS Data P' 46
RECORD COPY NAME='SR-PELL-CPS-DATA-P'
CPS DATA P
NOTE WHEN DESCRIBED INDIVIDUALLY THIS FIELD HAS SIGNED PD
DATE RUN 04/08/03 Auburn University REPORT PAGE 1717
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1716
SEGMENT 040 PELL DATA SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR857 CPS_DATA_S FOCUS='CPS Data S' 69
RECORD COPY NAME='SR-PELL-CPS-DATA-S'
CPS DATA P
NOTE WHEN DESCRIBED INDIVIDUALLY THIS FIELD HAS SIGNED PD
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SR858 - SR869 **
** Number of bytes reserved: 82 **
** First start position: 605 **
** **
******************************************************************
#SR858 FILLER31 82
SR870 WKS_IN_PGM_OR_ACYR FOCUS='P1, Wks In,Pgm/AcYr' 2
RECORD COPY NAME='SR-PELL-WKS-IN-PGM-OR-ACYR'
The weeks of instructional time for most full-time students to complete
the lesser of the hours in the student's program or the program's
academic year. Applies to all Payment Formulas except Formula 1.
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SR871 - SR899 **
** Number of bytes reserved: 212 **
** First start position: 689 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1718
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1717
SEGMENT 040 PELL DATA SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR871 FILLER32 99
#SR872 FILLER33 99
#SR873 FILLER34 99
#SR874 FILLER34A 14
DATE RUN 04/08/03 Auburn University REPORT PAGE 1719
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1718
SEGMENT 045 PELL-2 OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SR880 FILLER34B 99
#SR881 FILLER34C 99
#SR882 FILLER34D 99
#SR883 FILLER34E 4
DATE RUN 04/08/03 Auburn University REPORT PAGE 1720
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1719
SEGMENT 050 NSLDS DATA SEG OAR REJECT FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
******************************************************************
** **
** SCT FILLER **
** **
** This area is reserved for SCT for future use. **
** Users should avoid this space because it is likely **
** to be used in future maintenance releases. **
** **
** Data element IDs reserved: SR900 - SR999 **
** Number of bytes reserved: 999 **
** First start position: 001 **
** **
******************************************************************
SR900 FILLER35 99
SR901 FILLER36 99
SR902 FILLER37 99
SR903 FILLER38 99
SR904 FILLER39 99
SR905 FILLER40 99
SR906 FILLER41 99
SR907 FILLER42 99
SR908 FILLER43 98
SR909 FILLER44 99
SR910 FILLER45 9
DATE RUN 04/08/03 Auburn University REPORT PAGE 1721
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1720
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATA ELEMENTS DESCRIPTION
ST000-ST074 Student Aid Tracking Root Segment
ST075-ST175 Tracking Segment
DATE RUN 04/08/03 Auburn University REPORT PAGE 1722
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1721
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATE RUN 04/08/03 Auburn University REPORT PAGE 1723
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1722
SEGMENT 010 STUD AID TRACK ROOT STUDENT AID TRACKING FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#ST005 AWD_YR FOCUS='Trkg,Award,Year' 4 C
Award Year. The second 2 digits of the second calendar year defining
the academic year. For example: The 1991-92 academic year is the 92
award year.
RANGES: 1975-2099
#ST0Y0 AWD_YY FOCUS='Trkg,Award,Year' 2
Award Year.
#ST015 STU_ID FOCUS='Student,Number' 9
Student number. Generally, it is the student's social security number.
*Change Log: 10/14/02 RE sct tos siibmd09
*
RANGES: 000000001-999999999
******************************************************************
** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space **
** because it is likely to be used in future **
** maintenance releases. **
** **
** Data element IDs reserved: ST016 - ST049 **
** NUMBER OF BYTES RESERVED: 24 **
** FIRST START POSITION: 14 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: ST050 - ST059 **
** NUMBER OF BYTES AVAILABLE: 11 **
** First start position: 38 **
** **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1724
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1723
SEGMENT 010 STUD AID TRACK ROOT STUDENT AID TRACKING FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#ST015 STU_ID (CONT) ******************************************************************
#ST065 TRK_CNTR FOCUS='Trk,Ctr' 3
Number of Tracking Segments.
RANGES: 000-030
DATE RUN 04/08/03 Auburn University REPORT PAGE 1725
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1724
SEGMENT 020 TRACKING STUDENT AID TRACKING FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#ST075 AWD_PER REFER TO AC13D FOR VALID VALUES. 5 C
FOCUS='Awpd'
Award period for which tracking is occurring.
#ST0Y1 AWD_PERIOD FOCUS='Awpd' 3
Award period for which tracking is occurring.
#ST080 TRK_FORM REFER TO AC310 FOR VALID VALUES. 5
FOCUS='Track,Form'
Form mnemonic for any document required during application or
notification tracking. Individual standard forms are defined with
representative mnemonics. Tracking document messages are stored
in the System Control File (ACFILE).
ST085 MAIL_DT FOCUS='Mil Mail, Date' 8
Earliest date this information request will begin to appear on
Missing Information Letters (MILs).
#ST090 RQST_DT FOCUS='Mil Rqst, Date' 8
Date the original request for the document was entered.
#ST095 RCVD_DT FOCUS='Item Rcvd, Date' 8
Date the document was received, or the request was waived or deleted.
#ST100 FRST_MIL_DT FOCUS='First Mil, Date' 8
Date the request for this document first appeared on a Missing
Information Letter (MIL).
#ST105 LAST_MIL_DT FOCUS='Last Mil, Date' 8
Most recent date the request for this document appeared on a Missing
Information Letter (MIL).
ST109 SCHL_CODE_ITEM_REDEF FOCUS='School Code / Item' 30
ST115 ITEM_NUMBER_1 REFER TO AC315 FOR VALID VALUES. 3
FOCUS='Item1'
A missing item identifier; used when a tracking form is received that
is incomplete. Any missing item messages that have been established
on the System Control File will begin to print on Missing Information
Letters to accompany the more general document message.
ST117 ITEM_NUMBER_2 REFER TO AC315 FOR VALID VALUES. 3
DATE RUN 04/08/03 Auburn University REPORT PAGE 1726
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1725
SEGMENT 020 TRACKING STUDENT AID TRACKING FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Item2'
A missing item identifier; used when a tracking form is received that
is incomplete. Any missing item messages that have been established
on the System Control File will begin to print on Missing Information
Letters to accompany the more general document message.
ST119 ITEM_NUMBER_3 REFER TO AC315 FOR VALID VALUES. 3
FOCUS='Item3'
A missing item identifier; used when a tracking form is received that
is incomplete. Any missing item messages that have been established
on the System Control File will begin to print on Missing Information
Letters to accompany the more general document message.
ST121 ITEM_NUMBER_4 REFER TO AC315 FOR VALID VALUES. 3
FOCUS='Item4'
A missing item identifier; used when a tracking form is received that
is incomplete. Any missing item messages that have been established
on the System Control File will begin to print on Missing Information
Letters to accompany the more general document message.
ST123 ITEM_NUMBER_5 REFER TO AC315 FOR VALID VALUES. 3
FOCUS='Item5'
A missing item identifier; used when a tracking form is received that
is incomplete. Any missing item messages that have been established
on the System Control File will begin to print on Missing Information
Letters to accompany the more general document message.
ST125 ITEM_NUMBER_6 REFER TO AC315 FOR VALID VALUES. 3
FOCUS='Item6'
A missing item identifier; used when a tracking form is received that
is incomplete. Any missing item messages that have been established
on the System Control File will begin to print on Missing Information
Letters to accompany the more general document message.
ST127 ITEM_NUMBER_7 REFER TO AC315 FOR VALID VALUES. 3
FOCUS='Item7'
A missing item identifier; used when a tracking form is received that
is incomplete. Any missing item messages that have been established
on the System Control File will begin to print on Missing Information
Letters to accompany the more general document message.
ST129 ITEM_NUMBER_8 REFER TO AC315 FOR VALID VALUES. 3
FOCUS='Item8'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1727
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1726
SEGMENT 020 TRACKING STUDENT AID TRACKING FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ST129 ITEM_NUMBER_8 (CONT) A missing item identifier; used when a tracking form is received that
is incomplete. Any missing item messages that have been established
on the System Control File will begin to print on Missing Information
Letters to accompany the more general document message.
ST131 ITEM_NUMBER_9 REFER TO AC315 FOR VALID VALUES. 3
FOCUS='Item9'
A missing item identifier; used when a tracking form is received that
is incomplete. Any missing item messages that have been established
on the System Control File will begin to print on Missing Information
Letters to accompany the more general document message.
ST133 ITEM_NUMBER_10 REFER TO AC315 FOR VALID VALUES. 3
FOCUS='Item10'
A missing item identifier; used when a tracking form is received that
is incomplete. Any missing item messages that have been established
on the System Control File will begin to print on Missing Information
Letters to accompany the more general document message.
ST135 TRK_STAT FOCUS='Trkg,Stat' 1 25
The status of the requested document. A waiver reason must be
supplied whenever you have a tracking request.
VALUES: (BLANK) Not received
C Received complete
I Received but incomplete
W Request waived
D Request deleted
ST140 WAIV_RSN FOCUS='Wvr,Rsn' 1
The reason a tracking request was waived. Although blank is a valid
waiver reason, a value must be supplied when the tracking status = W.
ST145 TRK_ORIG FOCUS='Trkg,Orig' 1
The source which originally created the Tracking Segment.
VALUES: (BLANK) Request manually created.
A Request created through automated tracking.
L Request created in a letter-producing run
- (SBA520).
******************************************************************
** **
** IA FILLER **
** **
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1728
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1727
SEGMENT 020 TRACKING STUDENT AID TRACKING FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
ST145 TRK_ORIG (CONT) ** This area is reserved for Information Associates **
** for future use. Users should avoid this space **
** because it is likely to be used in future **
** maintenance releases. **
** **
** Data element IDs reserved: ST146 - ST164 **
** Number of bytes reserved: 7 **
** First start position: 69 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: ST165 - ST174 **
** Number of bytes available: 15 **
** First start position: 76 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1729
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1728
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATA ELEMENTS DESCRIPTION
SW000-SW399 Award Root Segment
SW400-SW499 Award Detail Segment
SW600-SW699 Award Disbursement Segment
DATE RUN 04/08/03 Auburn University REPORT PAGE 1730
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1729
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
DATE RUN 04/08/03 Auburn University REPORT PAGE 1731
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1730
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SW010 AWD_YR FOCUS='Award,Year' 4 C
Award year for which an award was made.
RANGES: 1975-2099
#SW0Y0 AWD_YY FOCUS='Award,Year' 2
Award year for which an award was made.
#SW020 STU_ID FOCUS='Student,Number' 9
Student number. Generally, it is the student's social security number.
*Change Log: 10/14/02 RE sct tos siibmd09
*
RANGES: 000000000-999999999
#SW025 SW_FUND FOCUS='Fund,Number' 5
Five-digit code used to designate a particular fund.
#SW026 RECTYPE FOCUS='Rectype' 3
The three-digit number that identifies the record type.
If the record type is 010, this record contains the Root Segment
and the Loan Segments. If the record type is 030, this record
contains the Root Segment and the Disbursement Segments.
#SW030 SW_FAM_ADMIN_GRP REFER TO SA030 FOR VALID VALUES. 1 24
FOCUS='FAM,Admin,Group'
FAM Administrative Group on file at the time of the award offer.
SW032 SW_TITLE_IV FOCUS='Title IV,Fund' 1
This field indicates whether the fund is a Title IV fund.
DEFAULT: N
VALUES: N No, this is not a Title IV fund.
(BLANK) Yes, this is a Title IV fund.
Y Yes, this is a Title IV fund.
#SW035 SW_FUND_MNEM REFER TO SF015 FOR VALID VALUES. 5
FOCUS='Fund,Mnem'
Fund mnemonic from the fund record. Fund mnemonics for
NDSL (Perkins), SEOG and CWS are used for FISAP reporting.
#SW040 BR_FEED_FLAG REFER TO SF035 FOR VALID VALUES. 1
FOCUS='FAM,to BR'
A flag indicating whether awards with this Fund ID should update
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1732
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1731
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SW040 BR_FEED_FLAG (CONT) Billing/Receivables during disbursement. Transferred from the Fund
File at the time of award offer.
#SW045 SW_MEET_NEED REFER TO SF045 FOR VALID VALUES. 1
FOCUS='Meet,Need'
A flag indicating whether this award is to be used to meet a student's
need. Transferred from the Fund File at the time of award offer.
SW050 CAMP_AID FOCUS='Campus, Aid' 1
A flag indicating whether this award represents Campus-based aid.
Based on Federal Fund ID (SF220).
DEFAULT: N
VALUES: N Aid is not Campus-based.
Y Aid is Campus-based.
SW055 GSL_OFFSET REFER TO SF225 FOR VALID VALUES. 1
FOCUS='GSL,Offset'
A flag indicating whether this award offsets Stafford/GSL eligibility.
DEFAULT: N
SW059 AWD_PER_ID REFER TO AC13D FOR VALID VALUES. 5 C
FOCUS='Awpd, ID'
SW0Y1 AWD_PER_ID_YYX FOCUS='Awpd, ID' 3
SW060 AWD_STAT FOCUS='Awpd,Stat' 1 25
The current status of this award for the student. As an award is
accepted, the amounts are recorded in the Fiscal Year Activity Segment
of the Fund Subcode File. Canceling an accepted award will cause the
original accepted amount to be backed out of the total accepted amount
for the fund.
for the fund.
for the fund.
VALUES: O Offered
A Award accepted by student
C Award cancelled
R Award rejected by student
SW065 SW_PAY_CD REFER TO AC17F FOR VALID VALUES. 1
FOCUS='Awpd,Pay,Code'
How an award is to be divided between disbursements in an award
period. The Paycode Table (Screen SPA) must define valid values and
the way money will be disbursed across disbursements. Valid values are
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1733
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1732
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW065 SW_PAY_CD (CONT) dependent upon Admin Group and Award Period.
When paycode 9 is used, input the total amount of the award and the
amount for each disbursement. The system will verify that the sum of
the disbursements is equal to the total.
SW070 MSG_CD REFER TO AC110 FOR VALID VALUES. 3
FOCUS='Awpd,Msg,Code'
Code for either a special message for this student or a fund message
which is picked up from the Fund File when the award transaction is
processed. These messages are stored in the System Control File and
are printed on FAN letters (SBA520).
SW073 LNDR LEND1 FOCUS='Awpd,GSL,Lender' 7
The ID of the lending agency if the student received a loan, or the
employer ID if the student received a work-study award.
#SW075 OFFER_BAL FOCUS='Awpd,Offered' 7
Current offered amount. This must be within the award minimums and
maximums at the fund level. Format is $$$$$cc.
#SW080 ACCPT_BAL FOCUS='Awpd,Accepted' 7
Current accepted amount. This may not be more than the offered
amount. Format is $$$$$cc.
#SW085 EARN_PD_BAL FOCUS='Awpd,Ern/Pd' 7
Amount earned or paid to date for the award period. This represents
the total amount passed as a credit to Billing/Receivables. For work
awards, this amount is the total earnings to date passed from the
Human Resource System. Format is $$$$$cc.
#SW087 PRT_BAL FOCUS='Awpd,Print Bal' 7
Amount printed to date on a promissory note or work-study
authorization card. Format is $$$$$cc.
SW089 AWARD_PERIOD_ID_2 REFER TO AC13D FOR VALID VALUES. 5 C
FOCUS='Awpd2, ID'
SW0Y2 AWARD_PER_ID_2 FOCUS='Awpd2, ID' 3
SW090 AWARD_STATUS_AWPD_2 REFER TO SW060 FOR VALID VALUES. 1
FOCUS='Awpd2,Stat'
The current status of this award for the student. As an award is
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1734
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1733
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW090 AWARD_STATUS_AWPD_2 (CONT) accepted, the amounts are recorded in the Fiscal Year Activity Segment
of the Fund Subcode File. Canceling an accepted award will cause the
original accepted amount to be backed out of the total accepted amount
for the fund.
SW095 PAY_CODE_AWPD_2 REFER TO AC17F FOR VALID VALUES. 1
FOCUS='Awpd2,Pay,Code'
How an award is to be divided between disbursements in an award
period. The Paycode Table (Screen SPA) must define valid values and
the way money will be disbursed across disbursements. Valid values are
dependent upon Admin Group and Award Period.
When paycode 9 is used, input the total amount of the award and the
amount for each disbursement. The system will verify that the sum of
the disbursements is equal to the total.
SW100 MESSAGE_CODE_AWPD_2 REFER TO AC110 FOR VALID VALUES. 3
FOCUS='Awpd2,Msg,Code'
Code for either a special message for this student or a fund message
which is picked up from the Fund File when the award transaction is
processed. These messages are stored in the System Control File and
are printed on FAN letters (SBA500).
SW103 LENDER_EMP_ID_AWPD_2 LEND2 FOCUS='Awpd2,GSL,Lender' 7
The ID of the lending agency if the student received a loan, or the
employer ID if the student received a work-study award.
#SW105 OFFERED_BAL_AWPD_2 FOCUS='Awpd2,Offered' 7
Current offered amount. This must be within the award minimums and
maximums at the fund level. Format is $$$$$cc.
#SW110 ACCEPTED_BAL_AWPD_2 FOCUS='Awpd2,Accepted' 7
Current accepted amount. This may not be more or less than the
offered amount. If an accepted amount is entered which is not equal
to the offered amount, the offered amount will be used as the accepted
amount. Format is $$$$$cc.
#SW115 EARN_PAID_BAL_AWPD_2 FOCUS=' Awpd2,Ern/Pd' 7
Amount earned or paid to date for the award period. This represents
the total amount passed as a credit to Billing/Receivables. For work
awards, this amount is the total earnings to date passed from the
Human Resource System. Format is $$$$$cc.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1735
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1734
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SW117 PRT_BAL_AWPD_2 FOCUS='Awpd2,Print Bal' 7
Amount printed to date on a promissory note or work-study
authorization card. Format is $$$$$cc.
SW119 DISB_ID REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb, ID'
First disbursement identifier.
SW1Y0 DISB_ID_YYT FOCUS='Disb, ID' 3
First disbursement identifier.
#SW120 OFFER_AMT FOCUS='Disb,Offered' 7
First disbursement offered amount. Format is $$$$$cc.
#SW125 ACCPT_AMT FOCUS='Disb,Accepted' 7
First disbursement accepted amount. Format is $$$$$cc.
#SW130 EARN_PD_AMT FOCUS='Disb,Ern/Pd' 7
First disbursement earned or paid amount. Format is $$$$$cc.
#SW132 PRT_AMT FOCUS='Disb,Printed' 7
First disbursement printed amount. Format is $$$$$cc.
SW133 DISB_RSN FOCUS='Disb,Rsn' 1 25
When an award is not fully disbursed, this code identifies the reason
for a non- or partial-disbursement. Reasons for non-disbursement are
evaluated in the order of the values listed below. Comments below
these values indicate how to troubleshoot the problem.
VALUES: (BLANK) Not attempted
U Award not offered
Review the Status (S) field for this fund
on the Award Summary Screen (319).
T Award not accepted
Review the Status (S) field for this fund
on the Award Summary Screen (319).
A BR Hold Indicator
Review the BR Hold field on the Packaging
Screen (325).
R Student Status low
Review the Student Status field on the
Status Summary Screen (326).
B FAM Hold
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1736
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1735
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW133 DISB_RSN (CONT) Review the Financial Aid holds on the FAM
Holds & Comments Screen (348).
D Fund BR Feed flag
This fund has been set up with BR Feed = N on
the Fund Attribute Screen (331). Funds will
never automatically disburse via the FAM to BR
feed.
E Loan Default/Grant Repayment Owed
Review the Default/Repayment Indicator and
Override on Screen 322. If there is no NSLDS
information, then review the Status fields on
the Aggregate Screen (321). If this is a PLUS
loan, also review the Parent/PLUS Loan Default
field on the Parent PLUS Loan Information
Screen (381).
4 SAR C Code Problem
SAR has indicated a C Code problem (SA2K1), which
has not been resolved (SA3ET). Update C Flag
on Screen 310 when the C Code is successfully
verified.
5 NSLDS Match Problem
SAR has indicated a NSLDS Match problem (SA2J6),
which has not been resolved (SA3EO).
3 Mid-Year Transfer
Student is a Mid-Year Transfer and Transcript
Tracking (SL009) is not complete.
= Pell Yr in College missing
Pell Year in College has not been recorded for
the student (Screen 314). For a Direct Loan
award, the system uses Pell Year in College to
perform the loan limit check and calculate Loan
Eligible Amount.
+ CPS Dependency Status missing
A Pell Dependency Status has not been recorded
for the student (Screen 314). For a Direct Loan
award, the system requires a Pell Dependency
Status to perform the loan limit check and to
calculate Loan Eligible Amount. Update CPS
Dependency on Screen 316.
6 NDSL ELO Previously Used
NSLDS data indicates that the student has
previously received a NDSL Expanded Lending
Option, which requires manual calculation
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1737
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1736
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW133 DISB_RSN (CONT) of the NDSL/Perkins Loan Limit. To override the
NDSL/Perkins Limit Calc and disburse the fund,
set the Disbursement Override SW327 = Y on
Screen 323 for this fund.
7 Annual/Lifetime Loan Limit Exceeded
The Loan Limit Calculation performed at the time
of disbursement indicates that the student
exceeded the annual/lifetime loan limit. To
override the FFEL/Direct Loan Limit Calc and
disburse the fund, set the Disbursement Override
SW327 = Y on Screen 323 for this fund.
8 Annual PELL Limit Exceeded
The PELL Limit Calculation performed at the time
of disbursement indicates that the student
exceeded the annual PELL Limit. To override the
PELL Limit Calc and disburse the fund, set the
Disbursement Override SW327 = Y on Screen 323
for this fund.
Y PN signature(s) required
Record receipt of promissory note signature(s).
Use Screen 381 for all PLUS promissory notes.
Use Screen 385 for Stafford promissory notes.
On Screen 385, verify that the Activity Code
does not contain a value of D (de-activated).
V Rejected,not orig,credit denied
Review the Loan Status field on the the DL
Origination and Maintenance Screen (381).
If the Loan Status is B, the loan was rejected.
If the Loan Status is D or R, the credit check
for a PLUS loan was denied or the loan was
rejected.
If the Loan Status is blank, the loan has
has not been originated.
F Anticipated hours not met
Review the Registered field on the Academic
Statistics Screen (118) and the Enr Hour
fields on the Packaging Screen (325).
G SAP required
Review the SAP field on the Packaging (325) or
the Status Summary Screen (326).
H SAP not met
Review the SAP field on the Packaging Screen
(325) or the Status Summary Screen (326).
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1738
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1737
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW133 DISB_RSN (CONT)
I Miscellaneous Audit required
Review the Audit 1 field on the Packaging Screen
(325) or the Status Summary Screen (326).
J Award Audit required
Review the Audit 3 field on the Packaging Screen
(325) or the Status Summary Screen (326).
K SAR Audit required
Review the Audit 2 field on the Packaging Screen
(325) or the Status Summary Screen (326).
L Official O/P Doc missing
Review the O/P Doc Recd field on the Pell
Summary Screen (313).
M Documents required
Review the Fund Disbursement Rules Screen (336)
to determine the required documents for this
fund. Then go to the Transcript Tracking Screen
(305) and/or the Document Tracking Screen (306)
to determine which documents are missing or
incomplete.
N Tracking incomplete
Review the Transcript Tracking Screen (305) and
Document Tracking Screen (306) to determine
which documents are missing or incomplete.
O INAS rejects present
Review the INAS reject codes as displayed in
the INAS Assums/Rej/Msgs line of the Resource
Calculation Screen (307).
S Before Pay Date
Funds cannot be disbursed before the Pay Date
specified on the following tables in the
following order: Pay Code Table (Screen SPA),
Disbursement Schedule Table (Screen SDS), and
Term Calendar Table (Screen CAL).
W Student withdrawn
Review the Exit Action field on the Academic
Program Maintenance Screen (110).
P Max to Pay exceeded
Review the Max to Pay and Net Paid fields for
this fund on the Fund Budget Screen (332).
X Disbursed
Q Manual disbursement
This fund has been set up with the BR Feed = E
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1739
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1738
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW133 DISB_RSN (CONT) on the Fund Attribute Screen (331). Funds are
from an outside source and will not be disbursed
via the FAM to BR feed.
1 Prev Disb not E/P
Disbursements must be made in order (e.g. the
second disbursement cannot be dated prior to the
first). Review the DL Disbursement Information
Screen (382) for the appropriate Award Period.
2 Outside Loan Period
Date of disbursement is more than 10 days before
the Loan Period Start Date or more than 90 days
after the Loan Period End Date. Review the DL
Loan Origination and Maintenance Screen (381)
for Loan Period dates.
Z Fund frozen or inactive
The fund being disbursed is frozen or inactive.
C Record/Table Sync Err
9 Invalid Pell Elig
Review the Pell Eligibility field on Screen 313.
SW134 DISBURSEMENT_ID_2 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb2, ID'
Second disbursement identifier.
SW1Y1 DISB_ID_2 FOCUS='Disb2, ID' 3
Second disbursement identifier.
#SW135 OFFERED_2ND_AMT FOCUS='Disb2,Offered' 7
Second disbursement offered amount. Format is $$$$$cc.
#SW140 ACCEPTED_2ND_AMT FOCUS='Disb2,Accepted' 7
Second disbursement accepted amount. Format is $$$$$cc.
#SW145 EARNED_PAID_2ND_AMT FOCUS='Disb2,Ern/Pd' 7
Second disbursement earned or paid amount. Format is $$$$$cc.
#SW147 PRT_2ND_AMT FOCUS='Disb2,Printed' 7
Second disbursement printed amount. Format is $$$$$cc.
SW148 NON_DISB_REASON_2 REFER TO SW133 FOR VALID VALUES. 1
FOCUS='Disb2,Rsn'
SW149 DISBURSEMENT_ID_3 REFER TO AC14E FOR VALID VALUES. 5 C
DATE RUN 04/08/03 Auburn University REPORT PAGE 1740
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1739
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FOCUS='Disb3, ID'
Third disbursement identifier.
SW1Y2 DISB_ID_3 FOCUS='Disb3, ID' 3
Third disbursement identifier.
#SW150 OFFERED_3RD_AMT FOCUS='Disb3,Offered' 7
Third disbursement offered amount. Format is $$$$$cc.
#SW155 ACCEPTED_3RD_AMT FOCUS='Disb3,Accepted' 7
Third disbursement accepted amount. Format is $$$$$cc.
#SW160 EARNED_PAID_3RD_AMT FOCUS='Disb3,Ern/Pd' 7
Third disbursement earned or paid amount. Format is $$$$$cc.
#SW162 PRT_3RD_AMT FOCUS='Disb3,Printed' 7
Third disbursement printed amount. Format is $$$$$cc.
SW163 NON_DISB_REASON_3 REFER TO SW133 FOR VALID VALUES. 1
FOCUS='Disb3,Rsn'
SW164 DISBURSEMENT_ID_4 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb4, ID'
Fourth disbursement identifier.
SW1Y3 DISB_ID_4 FOCUS='Disb4, ID' 3
Fourth disbursement identifier.
#SW165 OFFERED_4TH_AMT FOCUS='Disb4,Offered' 7
Fourth disbursement offered amount. Format is $$$$$cc.
#SW170 ACCEPTED_4TH_AMT FOCUS='Disb4,Accepted' 7
Fourth disbursement accepted amount. Format is $$$$$cc.
#SW175 EARNED_PAID_4TH_AMT FOCUS='Disb4,Ern/Pd' 7
Fourth disbursement earned or paid amount. Format is $$$$$cc.
#SW177 PRT_4TH_AMT FOCUS='Disb4,Printed' 7
Fourth disbursement printed amount. Format is $$$$$cc.
SW178 NON_DISB_REASON_4 REFER TO SW133 FOR VALID VALUES. 1
FOCUS='Disb4,Rsn'
DATE RUN 04/08/03 Auburn University REPORT PAGE 1741
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1740
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW179 DISBURSEMENT_ID_5 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb5, ID'
Fifth disbursement identifier.
SW1Y4 DISB_ID_5 FOCUS='Disb5, ID' 3
Fifth disbursement identifier.
#SW180 OFFERED_5TH_AMT FOCUS='Disb5,Offered' 7
Fifth disbursement offered amount. Format is $$$$$cc.
#SW185 ACCEPTED_5TH_AMT FOCUS='Disb5,Accepted' 7
Fifth disbursement accepted amount. Format is $$$$$cc.
#SW190 EARNED_PAID_5TH_AMT FOCUS='Disb5,Ern/Pd' 7
Fifth disbursement earned or paid amount. Format is $$$$$cc.
#SW192 PRT_5TH_AMT FOCUS='Disb5,Printed' 7
Fifth disbursement printed amount. Format is $$$$$cc.
SW193 NON_DISB_REASON_5 REFER TO SW133 FOR VALID VALUES. 1
FOCUS='Disb5,Rsn'
SW194 DISBURSEMENT_ID_6 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb6, ID'
Sixth disbursement identifier.
SW1Y5 DISB_ID_6 FOCUS='Disb6, ID' 3
Sixth disbursement identifier.
#SW195 OFFERED_6TH_AMT FOCUS='Disb6,Offered' 7
Sixth disbursement offered amount. Format is $$$$$cc.
#SW200 ACCEPTED_6TH_AMT FOCUS='Disb6,Accepted' 7
Sixth disbursement accepted amount. Format is $$$$$cc.
#SW205 EARNED_PAID_6TH_AMT FOCUS='Disb6,Ern/Pd' 7
Sixth disbursement earned or paid amount. Format is $$$$$cc.
#SW207 PRT_6TH_AMT FOCUS='Disb6,Printed' 7
Sixth disbursement printed amount. Format is $$$$$cc.
SW208 NON_DISB_REASON_6 REFER TO SW133 FOR VALID VALUES. 1
FOCUS='Disb6,Rsn'
DATE RUN 04/08/03 Auburn University REPORT PAGE 1742
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1741
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW209 DISBURSEMENT_ID_7 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb7, ID'
Seventh disbursement identifier.
SW2Y0 DISB_ID_7 FOCUS='Disb7, ID' 3
Seventh disbursement identifier.
#SW210 OFFERED_7TH_AMT FOCUS='Disb7,Offered' 7
Seventh disbursement offered amount. Format is $$$$$cc.
#SW215 ACCEPTED_7TH_AMT FOCUS='Disb7,Accepted' 7
Seventh disbursement accepted amount. Format is $$$$$cc.
#SW220 EARNED_PAID_7TH_AMT FOCUS='Disb7,Ern/Pd' 7
Seventh disbursement earned or paid amount. Format is $$$$$cc.
#SW222 PRT_7TH_AMT FOCUS='Disb7,Printed' 7
Seventh disbursement printed amount. Format is $$$$$cc.
SW223 NON_DISB_REASON_7 REFER TO SW133 FOR VALID VALUES. 1
FOCUS='Disb7,Rsn'
SW224 DISBURSEMENT_ID_8 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb8, ID'
Eighth disbursement identifier.
SW2Y1 DISB_ID_8 FOCUS='Disb8, ID' 3
Eighth disbursement identifier.
#SW225 OFFERED_8TH_AMT FOCUS='Disb8,Offered' 7
Eighth disbursement offered amount. Format is $$$$$cc.
#SW230 ACCEPTED_8TH_AMT FOCUS='Disb8,Accepted' 7
Eighth disbursement accepted amount. Format is $$$$$cc.
#SW235 EARNED_PAID_8TH_AMT FOCUS='Disb8,Ern/Pd' 7
Eighth disbursement earned or paid amount. Format is $$$$$cc.
#SW237 PRT_8TH_AMT FOCUS='Disb8,Printed' 7
Eighth disbursement printed amount. Format is $$$$$cc.
SW238 NON_DISB_REASON_8 REFER TO SW133 FOR VALID VALUES. 1
FOCUS='Disb8,Rsn'
DATE RUN 04/08/03 Auburn University REPORT PAGE 1743
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1742
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW239 DISBURSEMENT_ID_9 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb9, ID'
Ninth disbursement identifier.
SW2Y2 DISB_ID_9 FOCUS='Disb9, ID' 3
Ninth disbursement identifier.
#SW240 OFFERED_9TH_AMT FOCUS='Disb9,Offered' 7
Ninth disbursement offered amount. Format is $$$$$cc.
#SW245 ACCEPTED_9TH_AMT FOCUS='Disb9,Accepted' 7
Ninth disbursement accepted amount. Format is $$$$$cc.
#SW250 EARNED_PAID_9TH_AMT FOCUS='Disb9,Ern/Pd' 7
Ninth disbursement earned or paid amount. Format is $$$$$cc.
#SW252 PRT_9TH_AMT FOCUS='Disb9,Printed' 7
Ninth disbursement printed amount. Format is $$$$$cc.
SW253 NON_DISB_REASON_9 REFER TO SW133 FOR VALID VALUES. 1
FOCUS='Disb9,Rsn'
SW254 DISBURSEMENT_ID_10 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb10, ID'
Tenth disbursement identifier.
SW2Y3 DISB_ID_10 FOCUS='Disb10, ID' 3
Tenth disbursement identifier.
#SW255 OFFERED_10TH_AMT FOCUS='Disb10,Offered' 7
Tenth disbursement offered amount. Format is $$$$$cc.
#SW260 ACCEPTED_10TH_AMT FOCUS='Disb10,Accepted' 7
Tenth disbursement accepted amount. Format is $$$$$cc.
#SW265 EARNED_PAID_10TH_AMT FOCUS='Disb10,Ern/Pd' 7
Tenth disbursement earned or paid amount. Format is $$$$$cc.
#SW267 PRT_10TH_AMT FOCUS='Disb10,Printed' 7
Tenth disbursement printed amount. Format is $$$$$cc.
SW268 NON_DISB_REASON_10 REFER TO SW133 FOR VALID VALUES. 1
FOCUS='Disb10,Rsn'
DATE RUN 04/08/03 Auburn University REPORT PAGE 1744
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1743
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW269 DISBURSEMENT_ID_11 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb11, ID'
Eleventh disbursement identifier.
SW2Y4 DISB_ID_11 FOCUS='Disb11, ID' 3
Eleventh disbursement identifier.
#SW270 OFFERED_11TH_AMT FOCUS='Disb11,Offered' 7
Eleventh disbursement offered amount. Format is $$$$$cc.
#SW275 ACCEPTED_11TH_AMT FOCUS='Disb11,Accepted' 7
Eleventh disbursement accepted amount. Format is $$$$$cc.
#SW280 EARNED_PAID_11TH_AMT FOCUS='Disb11,Ern/Pd' 7
Eleventh disbursement earned or paid amount. Format is $$$$$cc.
#SW282 PRT_11TH_AMT FOCUS='Disb11,Printed' 7
Eleventh disbursement printed amount. Format is $$$$$cc.
SW283 NON_DISB_REASON_11 REFER TO SW133 FOR VALID VALUES. 1
FOCUS='Disb11,Rsn'
SW284 DISBURSEMENT_ID_12 REFER TO AC14E FOR VALID VALUES. 5 C
FOCUS='Disb12, ID'
Twelfth disbursement identifier.
SW2Y5 DISB_ID_12 FOCUS='Disb12, ID' 3
Twelfth disbursement identifier.
#SW285 OFFERED_12TH_AMT FOCUS='Disb12,Offered' 7
Twelfth disbursement offered amount. Format is $$$$$cc.
#SW290 ACCEPTED_12TH_AMT FOCUS='Disb12,Accepted' 7
Twelfth disbursement accepted amount. Format is $$$$$cc.
#SW295 EARNED_PAID_12TH_AMT FOCUS='Disb12,Ern/Pd' 7
Twelfth disbursement earned or paid amount. Format is $$$$$cc.
#SW297 PRT_12TH_AMT FOCUS='Disb12,Printed' 7
Twelfth disbursement printed amount. Format is $$$$$cc.
SW298 NON_DISB_REASON_12 REFER TO SW133 FOR VALID VALUES. 1
FOCUS='Disb12,Rsn'
DATE RUN 04/08/03 Auburn University REPORT PAGE 1745
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1744
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SW300 FRST_HI_FISC_YR REFER TO SF325 FOR VALID VALUES. 4 C
FOCUS='Award,FY 1'
First fiscal year that is part of the award year for the Admin
Group.
DEFAULT: 0000
#SW3Y0 FRST_HI_FISC_YY FOCUS='Award,FY 1' 2
First fiscal year that is part of the award year for the Admin
Group.
#SW302 FRST_HI_OFFER_AMT FOCUS='High Off, FY 1' 7
Highest offer amount for the award from the first fiscal year. Format
is $$$$$cc.
#SW304 FRST_HI_ACCPT_AMT FOCUS='High Acc, FY 1' 7
Highest accept amount for the award from the first fiscal year.
Format is $$$$$cc.
#SW310 SCND_HI_FISC_YR REFER TO SF325 FOR VALID VALUES. 4 C
FOCUS='Award,FY 2'
Second fiscal year that is part of the award year for the Admin
Group.
DEFAULT: 0000
#SW3Y1 SCND_HI_FISC_YY FOCUS='Award,FY 2' 2
Second fiscal year that is part of the award year for the Admin
Group.
#SW312 SCND_HI_OFFER_AMT FOCUS='High Off, FY 2' 7
Highest offer amount for the award from the second fiscal year.
Format is $$$$$cc.
#SW314 SCND_HI_ACCPT_AMT FOCUS='High Acc, FY 2' 7
Highest accept amount for the award from the second fiscal year.
Format is $$$$$cc.
SW320 EARN_LIMIT FOCUS='Earnings, Limit' 7
Maximum amount the student may earn. Format is $$$$$cc.
SW325 EARN_PD_DT FOCUS='Earned/Paid, Date' 8
Date the award was authorized to be disbursed (program-generated).
SW326 DISB_OVRDS_1_12 FOCUS='Disb,Ovrd1-12' 12
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1746
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1745
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW326 DISB_OVRDS_1_12 (CONT) Allows the institution to bypass a Limit Calculation and/or FAM Hold
#39.
SW327 DISB_OVRD_1 FOCUS='Disb,Ovrd1' 1
DEFAULT: (BLANK) No Override
VALUES: (BLANK) No Override
Y Override Pell Eligibility or Loan Limit Calculatio
C Deflt/Repaymt status cleared, bypass FAM Hold #39
B Override Limit Calculation and bypass FAM Hold #39
SW328 DISB_OVRD_2 REFER TO SW327 FOR VALID VALUES. 1
FOCUS='Disb,Ovrd2'
SW329 DISB_OVRD_3 REFER TO SW327 FOR VALID VALUES. 1
FOCUS='Disb,Ovrd3'
SW330 DISB_OVRD_4 REFER TO SW327 FOR VALID VALUES. 1
FOCUS='Disb,Ovrd4'
SW331 DISB_OVRD_5 REFER TO SW327 FOR VALID VALUES. 1
FOCUS='Disb,Ovrd5'
SW332 DISB_OVRD_6 REFER TO SW327 FOR VALID VALUES. 1
FOCUS='Disb,Ovrd6'
SW333 DISB_OVRD_7 REFER TO SW327 FOR VALID VALUES. 1
FOCUS='Disb,Ovrd7'
SW334 DISB_OVRD_8 REFER TO SW327 FOR VALID VALUES. 1
FOCUS='Disb,Ovrd8'
SW335 DISB_OVRD_9 REFER TO SW327 FOR VALID VALUES. 1
FOCUS='Disb,Ovrd9'
SW336 DISB_OVRD_10 REFER TO SW327 FOR VALID VALUES. 1
FOCUS='Disb,Ovrd10'
SW337 DISB_OVRD_11 REFER TO SW327 FOR VALID VALUES. 1
FOCUS='Disb,Ovrd11'
SW338 DISB_OVRD_12 REFER TO SW327 FOR VALID VALUES. 1
FOCUS='Disb,Ovrd12'
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1747
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1746
SEGMENT 010 AWARD ROOT AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW338 DISB_OVRD_12 (CONT) ******************************************************************
** **
** IA FILLER **
** **
** This area is reserved for Information Associates **
** for future use. Users should avoid this space **
** because it is likely to be used in future **
** maintenance releases. **
** **
** Data element IDs reserved: SW339 - SW349 **
** Number of bytes reserved: 20 **
** First start position: 408 **
** **
******************************************************************
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SW350 - SW389 **
** NUMBER OF BYTES AVAILABLE: 20 **
** First start position: 428 **
** **
******************************************************************
#SW390 TRN_CNTR FOCUS='Tran,Seg,Ctr' 3
The number of detail segments that exist on this record.
RANGES: 000-040
#SW392 DD_CNTR FOCUS='Disb,Seg,Ctr' 3
The number of disbursement segments that exist on this record.
#SW395 SW_MAINT_DT FOCUS='Tran,SW Maint,Date' 8
Date of last activity. This is a system-maintained field.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1748
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1747
SEGMENT 020 AWARD DETAIL AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SW405 QUERY_TRAN_DT FOCUS='Tran,Date' 8
Transaction date.
#SW410 TRAN_TIME FOCUS='Tran,Time' 4
Transaction time.
#SW415 AWD_PER REFER TO AC13D FOR VALID VALUES. 5 C
FOCUS='Tran,Awpd'
Award period processed first within the award year. FAM allows two
award periods, which are typically the academic year and summer. If
your award year begins with summer and there is no summer activity for
a given student, the academic year will appear as the first award
period.
#SW41Y AWD_PERIOD FOCUS='Tran,Awpd' 3
SW420 SW_TRAN_ORIG FOCUS='Tran,Origin' 6
Transaction origin.
- If entered on-line, the operator ID.
- If entered through the Batch Maintenance Program, the Batch ID.
- If system-generated, the program ID.
SW425 TRAN_TYPE FOCUS='Tran,Type' 1
The action being taken by this transaction.
VALUES: (BLANK) Will not be processed
O Offer
B Offer/Acceptance
A Acceptance
C Cancel
R Rejected by student
#D Previously offered award automatically cancelled
by new award
#N Prom Note produced
#T Disbursement processed
#W Federal Work Study cards produced
SW427 SW_AWD_STAT REFER TO SW060 FOR VALID VALUES. 1
FOCUS='Tran,Awd,Stat'
SW430 PAY_CD REFER TO AC17F FOR VALID VALUES. 1
FOCUS='Tran,Pay,Cd'
How an award is to be divided between disbursements in an award
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1749
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1748
SEGMENT 020 AWARD DETAIL AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW430 PAY_CD (CONT) period. The Paycode Table (Screen SPA) must define valid values and
the way money is to be disbursed across disbursements. Valid values
are dependent on Admin Group and Award Period.
When paycode 9 is used, input the total amount of the award and the
amount for each disbursement. The system will verify that the sum of
the disbursements is equal to the total.
SW435 TOT_AMT FOCUS='Tran Amt' 7
Total amount on transaction.
If you are using Data Collect, be sure to enter the decimal point.
SW440 DISB_AMT_1 FOCUS='Tran,Disb 1, Amt' 7
Amount on transaction for Disbursement 1. Format is $$$$$cc.
If you are using Data Collect, be sure to enter the decimal point.
SW442 DISB_AMT_2 FOCUS='Tran,Disb 2, Amt' 7
Amount on transaction for Disbursement 2. Format is $$$$$cc.
If you are using Data Collect, be sure to enter the decimal point.
SW444 DISB_AMT_3 FOCUS='Tran,Disb 3, Amt' 7
Amount on transaction for Disbursement 3. Format is $$$$$cc.
If you are using Data Collect, be sure to enter the decimal point.
SW446 DISB_AMT_4 FOCUS='Tran,Disb 4, Amt' 7
Amount on transaction for Disbursement 4. Format is $$$$$cc.
If you are using Data Collect, be sure to enter the decimal point.
SW448 DISB_AMT_5 FOCUS='Tran,Disb 5, Amt' 7
Amount on transaction for Disbursement 5. Format is $$$$$cc.
If you are using Data Collect, be sure to enter the decimal point.
SW450 DISB_AMT_6 FOCUS='Tran,Disb 6, Amt' 7
Amount on transaction for Disbursement 6. Format is $$$$$cc.
If you are using Data Collect, be sure to enter the decimal point.
DATE RUN 04/08/03 Auburn University REPORT PAGE 1750
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1749
SEGMENT 020 AWARD DETAIL AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW452 DISB_AMT_7 FOCUS='Tran,Disb 7, Amt' 7
Amount on transaction for Disbursement 7. Format is $$$$$cc.
If you are using Data Collect, be sure to enter the decimal point.
SW454 DISB_AMT_8 FOCUS='Tran,Disb 8, Amt' 7
Amount on transaction for Disbursement 8. Format is $$$$$cc.
If you are using Data Collect, be sure to enter the decimal point.
SW456 DISB_AMT_9 FOCUS='Tran,Disb 9, Amt' 7
Amount on transaction for Disbursement 9. Format is $$$$$cc.
If you are using Data Collect, be sure to enter the decimal point.
SW458 DISB_AMT_10 FOCUS='Tran,Disb 10, Amt' 7
Amount on transaction for Disbursement 10. Format is $$$$$cc.
If you are using Data Collect, be sure to enter the decimal point.
SW460 DISB_AMT_11 FOCUS='Tran,Disb 11, Amt' 7
Amount on transaction for Disbursement 11. Format is $$$$$cc.
If you are using Data Collect, be sure to enter the decimal point.
SW462 DISB_AMT_12 FOCUS='Tran,Disb 12, Amt' 7
Amount on transaction for Disbursement 12. Format is $$$$$cc.
If you are using Data Collect, be sure to enter the decimal point.
SW463 SW_LMS_FUND FOCUS='Tran,LMS,Fund' 6
For Disbursement transactions, the LMS Fund code is loaded from
the Fund file to support the FAM/LMS Feed.
SW464 LMS_TYPE FOCUS='Tran,LMS,Type' 1
For Disbursement transactions that must be fed to LMS, the
LMS transaction type computed by the system.
VALUES: (BLANK) Not LMS Fund disbursement
O Original Disbursement
C Canceled Disbursement
S Increase Disbursement
R Reduce Disbursement
DATE RUN 04/08/03 Auburn University REPORT PAGE 1751
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1750
SEGMENT 020 AWARD DETAIL AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW465 LMS_FEED FOCUS='Tran,LMS,Feed' 1
For Disbursement transactions that must be fed to LMS, this flag
indicates the status of the LMS feed.
VALUES: (BLANK) Not Fed to LMS
Y Fed to LMS
SW466 NSLDS_TR_NUM FOCUS='NSLDS,Trans,No' 2
System-maintained. The NSLDS Transaction Number on the EDE NSLDS
record that was in FAM at the time the award transaction was
processed.
SW467 LLC_OVERRIDE FOCUS='LLC,Override' 1
Allows the institution to bypass the loan limit calculations
for the student during awarding.
******************************************************************
** **
** USER FILLER **
** **
** This area is reserved for the user for definition **
** of institution-specific data elements. **
** **
** Data element IDs available: SW475 - SW484 **
** Number of bytes available: 5 **
** First start position: 87 **
** **
******************************************************************
DATE RUN 04/08/03 Auburn University REPORT PAGE 1752
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1751
SEGMENT 030 DISB DETAIL AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SW625 ACT_CD FOCUS='Action,Code' 1
RECORD COPY NAME=SW-DD-ACT-CD
Action Code that indicates the processing status
of the disbursement record.
VALUES: (BLANK) Blank
A Accepted - Disbursement Amount
C Corrected - Disbursement Amount
D Duplicate - Disb already on file (treat as Accepte
E Rejected - Record was rejected
#SW626 DISB_REF_NUM FOCUS='DISB,REF,NUM' 2
RECORD COPY NAME=SW-DD-REF-NUM
A value indicating the reference number associated with
this detail record.
RANGES: 00-90
#SW627 DB_CR_IND_FL FOCUS='DEBIT,CREDIT,IND' 1
RECORD COPY NAME=SW-DD-DB-CR-IND
A value indicating if the disbursement amount is
positive or negative.
VALUES: P Positive
N Negative
#SW628 DISB_AMT FOCUS='DISB,AMT' 7
RECORD COPY NAME=SW-DD-DISB-AMT
Amount of disbursement for this student.
RANGES: 0000000-0312500
#SW629 DISB_DT FOCUS='DISB,DATE' 8
RECORD COPY NAME=SW-DD-DISB-DT
Date this disbursement was or will be made to the student.
RANGES: 19990621-20050930
DATE RUN 04/08/03 Auburn University REPORT PAGE 1753
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1752
SEGMENT 030 DISB DETAIL AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SW630 DISB_BATCH_DT FOCUS='DISB,BATCH,DATE' 8
RECORD COPY NAME=SW-DD-BATCH-DT
Date disbursement batch created (CCYYMMDD).
#SW631 DISB_BATCH_TIME FOCUS='DISB,BATCH,TIME' 6
RECORD COPY NAME=SW-DD-BATCH-TIME
Time disbursement batch created (HHMMSS).
#SW632 ACC_DB_CR_FL FOCUS='ACC,DEB,CR FL' 1
RECORD COPY NAME=SW-DD-ACC-DB-CR-IND
A value indicating if the acknowledged disbursement
amount is positive or negative.
VALUES: P Positive
N Negative
#SW633 ACC_DISB_REF_NUM FOCUS='ACC,DISB,REF,NUM' 2
RECORD COPY NAME=SW-DD-ACC-REF-NUM
Accepted reference number associated with this detail
record. 91-99 are reserved for Pell system generated
disbursements.
RANGES: 00-99
#SW634 ACC_DISB_AMT FOCUS='ACC,DISB,AMT' 7
RECORD COPY NAME=SW-DD-ACC-DISB-AMT
Amount of disbursement for this student. If this is an
adjustment, this value is the replacement value.
RANGES: 0000000-0312500
#SW635 ACC_DISB_DT FOCUS='ACC,DISB,DATE' 8
RECORD COPY NAME=SW-DD-ACC-DISB-DT
For Award Years 2001 and beyond, this field represents the
Pell batch process date. For Award Year 2000, this field
represents the Pell accepted date that this disbursement was
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1754
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1753
SEGMENT 030 DISB DETAIL AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
#SW635 ACC_DISB_DT (CONT) or will be made to the student.
#SW636 YTD_DISB_AMT FOCUS='YTD,DISB,AMT' 7
RECORD COPY NAME=SW-DD-YTD-AMT
Total amount that has been disbursed to the student
for the award year.
RANGES: 0000000-0312500
SW637 EDIT_COM_CODES FOCUS='EDIT,COMMENT,CODES' 30
RECORD COPY NAME=SW-DD-EDIT-COM-CODES
A composite field containing up to the first ten three-byte edit
or comment codes which indicate the results of Federal Pell
Grant processing.
SW638 E_COM_CD_1 FOCUS='EDIT,COM,CD 1' 3
RECORD COPY NAME=SW-DD-E-C-CD-1
First Reject Code.
PELL DISBURSEMENT EDIT CODES
DISBURSEMENT
Edit
Code Message Type
401 Invalid Origination ID for Award Years 2000-2001 and prior E
402 Origination ID does not match on the Pell Processor E
404 Debit/Credit Indicator Flag Not Valid E
405 Disbursement Amount Not Valid E
406 Disbursement Amount Is Not in range W
407 Disbursement Date is Not Valid Date because date is non-numeric E
408 Disbursement Date is Not Valid for Processing Date, E
Not in Valid Range, or Not a Valid Date Format
410 Potential Concurrent Enrollment - Multiple Reporting W
Sent separately
411 Potential Overaward Payment - Multiple Reporting W
Sent separately
412 Negative disbursement cannot be accepted without E
a previous positive disbursement
413 Insufficient negative disbursement amount. Negative W
CONTINUED
DATE RUN 04/08/03 Auburn University REPORT PAGE 1755
TIME RUN 08:24:32 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
STUDENT INFORMATION SYSTEM
DATA ELEMENT DEFINITIONS PAGE 1754
SEGMENT 030 DISB DETAIL AWARD FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
SW638 E_COM_CD_1 (CONT) disbursement is expected for difference amount
414 Origination is in 'Over_Paid' status. Positive E
disbursement cannot be accepted.
416 Negative disbursement adjusted to reflect accepted W
previous disbursement balance
417 Disbursement submitted after end of processing year and E
institution has not been granted administrative relief
419 Origination indicates Verification Status 'W'. Verification W W
needs to be updated on the Origination record in the Pell
Processor.
422 School is eligible, Payment Period Start Date is invalid or W
not in a valid range, and Award Year is 2002 or beyond
423 School is not eligible, Payment Period Start Date is invalid or E
not in a valid range, and Award Year is 2002 or beyond
424 School is not eligible, Payment Period Start Date is not in the E
eligible range and Award Year is 2002 or beyond
425 Invalid Origination ID - Pell ID is non-numeric for Award Year E
2002 and beyond
426 Invalid Origination ID - Invalid Award Year for the batch for E
Award Year 2002 and beyond
427 Invalid Origination ID - Sequence Number is not 00 for Award E
Year 2002 and beyond
428 Invalid Origination ID - SSN is not >= 001010001 and <