DATE RUN 04/18/96 AUBURN UNIVERSITY REPORT PAGE 19
TIME RUN 14:56:31 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
FINANCIAL RECORDS SYSTEM
DATA ELEMENT DEFINITIONS PAGE 18
SEGMENT 000 GL ATTRIBUTES GENERAL LEDGER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FG037 BANK NUMBER BANK * Definition A two-digit numeric code used to identify the memo 2
bank account to which the account maps. Each memo
bank has an actual bank account in a specific
Alabama bank approved by university management.
All funds deposited into this specific account in
FRS and batched into this memo bank account will
be physically deposited into this approved bank
account. This is also the case on payment
vouchers (withdrawals), journal entries that cross
bank lines and any cash items as confirmation
deposits and withdrawals.
* Comments Table not to be used. See list of bank numbers
and associated account numbers.
* Change Log: 02/10/89 CT Added new element
02/17/89 CT Added element definition
FG040 USER-RESERVED-AREA-1 * Description This area is reserved for the user to be used 1
for any data to be propagated through the 10
digit accounts.
* Change Log: 02/13/89 CT Start pos and length changed
#FG041 SL COUNTER * Description System-maintained counter that holds the number 5
of SL accounts that map to this GL account. This
field may not be user-modified.
FG042 DESCRIPTION 20
* Description This value describes or names an account. For
example, an appropriate description may be
Student Union Supplies.
* Formatting Rules For sorting on reports, SCT recommends that you
first enter the primary name of the account
followed by the secondary information. For
example, enter the Cook Memorial Fund as
Cook, The Memorial Fund.
* System The system prints this description on reports
Implications as the account title.
CONTINUED
DATE RUN 04/18/96 AUBURN UNIVERSITY REPORT PAGE 20
TIME RUN 14:56:31 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
FINANCIAL RECORDS SYSTEM
DATA ELEMENT DEFINITIONS PAGE 19
SEGMENT 000 GL ATTRIBUTES GENERAL LEDGER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FG042 DESCRIPTION (CONT)
FG043 RESP PERSON 20
* Description This code identifies the individual who controls
an account's financial activity. Usually, this
is the same person who receives the detailed
accounting report for this account.
The Responsible Person field is strictly
informational. Your institution may redefine
its purpose to meet your needs.
* Formatting Rules You may type the name in any order. SCT
recommends that you enter the last name first
for reporting and sorting purposes.
FG044 ADDRESS ADDRS 20
* Description This value identifies the office or department
that receives reports on this account. This
address usually belongs to the person responsible
for monitoring the account's activity.
The Address field is strictly informational.
Your institution may redefine its purpose to
meet your needs.
FG045 YEAR END PROCESS YREND 1 15
* Description This code specifies how an account will be
processed at year end.
When you run FBY001, FBY002 and FBY003, this
code will determine how an account will be
transferred from the old fiscal year to the
new fiscal year.
For example, a value of F indicates that
this is a fiscal year account. At year end,
Program FBY003 will carry forward balances for
the asset, liability and fund balance account
controls. The value P identifies a project
account that spans several years or whose year
CONTINUED
DATE RUN 04/18/96 AUBURN UNIVERSITY REPORT PAGE 21
TIME RUN 14:56:31 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
FINANCIAL RECORDS SYSTEM
DATA ELEMENT DEFINITIONS PAGE 20
SEGMENT 000 GL ATTRIBUTES GENERAL LEDGER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FG045 YEAR END PROCESS (CONT) does not correspond to the institution's fiscal
year. Finally, Y means the same as P only all
account controls will be carried over to the
new year.
* System You may assign the type of year end processing
Implications for this account at the time the account is
created or during year end.
A value of P affects how the account will be
printed on the FBM090 report.
For more information on how accounts are
affected by the year end process codes, see
the Financial Accounting User Guide.
* DBD Maintenance SCT defines the values for this field in the DBD.
DEFAULT: F DEFAULT
VALUES: (BLANK) BLANK
F Fiscal year account
P Project year account
Y Project year GL account with no related SL account
FG046 REPORT DISTRIBUTION REPTD 5
* Description This code identifies the office or department
to which reports on this account are sent. It
may be used to sort reports for distribution.
The Report Distribution field is strictly
informational. Your institution may redefine
its purpose to meet your needs.
FG048 EXECUTIVE LEVEL EXECL 2 20
* Description This code identifies the executive-level
officer responsible for this account's
financial activity.
The Executive Level may be used by the Value-
Based Security Feature to define an operator's
account access.
CONTINUED
DATE RUN 04/18/96 AUBURN UNIVERSITY REPORT PAGE 22
TIME RUN 14:56:31 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA030
FINANCIAL RECORDS SYSTEM
DATA ELEMENT DEFINITIONS PAGE 21
SEGMENT 000 GL ATTRIBUTES GENERAL LEDGER FILE
ELEM ELEM TRAN
ID DATA ELEMENT TITLE MNEMONIC DESCRIPTION LEN REF LEN
FG048 EXECUTIVE LEVEL (CONT) * DBD Maintenance You may define the values for this field in
the DBD.
* Change Log: 02/10/89 CT AU values added
02/28/89 CT Changed descriptions for 08 and 09
04/30/91 RP Added executive level 11
07/13/92 ML Req #3687: Changed Executive VP
08/17/93 RP Req #4203: Added Provost
03/08/95 ML Req #4942: Change Level 7 and 11
VALUES: 01 President
02 VP for Admin Services
03 Chancellor AUM
04 VP Business-Finance
05 VP Academic Affairs
06 VP Research
07 VP OutReach
08 Director AAES
09 Director ACES
10 VP Student Affairs
11 VP Alumni & Dev
12 Provost
FG049 DIV/SCHL/DEPT DSD 9
FG050 DIVISION DIVIS 2 10
* Description This code identifies the organizational division
that has fiscal responsibility for this account.
The Division may be used by the Value-Based
Security Feature to define an operator's account
access.
* DBD Maintenance You may define the values for this field in
the DBD.
* Change Log: 02/13/89 CT AU divisions added
VALUES: 01 AUA
02 AUM
03 AAES
04 ACES
07 AUF
CONTINUED