DATE RUN 04/18/96 AUBURN UNIVERSITY REPORT PAGE 1
TIME RUN 15:00:39 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050
BATCH FILE MAINTENANCE TRANSACTION LISTING
....V....1....V....2....V....3....V....4....V....5....V....6....V....7....V....8
PGM=XBA050,DATE=04/18/96,SYSTEM=FRS
DATE RUN 04/18/96 AUBURN UNIVERSITY REPORT PAGE 2
TIME RUN 15:00:39 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050
FINANCIAL RECORDS SYSTEM
BATCH FILE MAINTENANCE TRANSACTION LISTING
TRAN TRANSACTION TRANSACTION TRANS FILE
CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT
$$$ BATCH HEADER CARD F 128 000
..................................................................................................................................
. 11111111111111111111111111111.
. 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222.
.12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678.
. .
.AAABBBBBBCCCCCCDDDDDDDDDDDDDDDEFFGGGGGHHHHHHHHHHHIII JJJJJJJJKKLMNOP QQQRRSS .
. .
..................................................................................................................................
DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY
LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN
A TRANSACTION CODE REQUIRED. MUST BE '$$$'. 001 03
(001-003)
B FZ060 BATCH ID 004 06 000 000 X 00 0
(004-009) Required. Alphanumeric code which
forms a unique key to this batch
along with the batch date. Typically,
the first three positions are
alphabetic, and the last three
characters are numeric.
C FZ080 BATCH DATE 010 06 000 000 X 00 0
(010-015) Required. mmddyy, where mm is
between 01 and 12, dd is between
01 and 31, and yy is a valid,
two-digit number.
D FZ100 BATCH DESC 016 15 000 000 X 00 0
(016-030) Optional. Fifteen alphanumeric
characters to describe the type
of transactions in this batch.
This description prints on the
Daily Diagnostics Report.
E FZ110 BATCH LIST OPT 031 01 000 000 X 00 0
(031-031) Optional. This flag does not apply
to on-line processing. Possible
values are:
Y,* List all transactions in the
batch on the Daily Diagnostics
Report (produced by VBD010
or FBD010) whether the batch
is in or out of balance.
(CONTINUED)
DATE RUN 04/18/96 AUBURN UNIVERSITY REPORT PAGE 3
TIME RUN 15:00:39 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050
FINANCIAL RECORDS SYSTEM
BATCH FILE MAINTENANCE TRANSACTION LISTING
TRAN TRANSACTION TRANSACTION TRANS FILE
CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT
$$$ BATCH HEADER CARD F 128 000
(CONTINUED)
DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY
LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN
N List the transactions in the
batch on the report only if
the batch is out of balance.
blank Defaults to N.
F FZ126 BATCH USER CODE 032 02 000 000 X 00 0
(032-033) * Change Log: 06/16/94 lw: SCT TOS FRIBM151
Identifies the FRS application to
which the batch belongs: FA, AP or
FX. The FRS Data Collect Separator
(FBA900) uses this value to separate
FRS Data Collect batches by
application. If FBA900 does not
recognize the User Code, it consigns
the batch to FA.
G FZ104 BATCH TRANS CNT 034 05 000 000 N 00 0
(034-038) Optional. Number of transactions in
this batch. Right justified. The
system compares this count with its
calculation of the number of trans-
actions in this batch. If the counts
are not equal, the batch is out of
balance.
H FZ102 BATCH TRANS AMT 039 11 000 000 N 00 0
(039-049) Optional. Gross dollar amount of
all dollar transactions in this
batch. Right justified. The system
compares its calculation of the
absolute amount with the entered
hash amount. If the amounts are
not equal, the batch is out of
balance.
I FZ108 BATCH SUSP ID 050 03 000 000 X 00 0
(050-052) Not used in AP but is optional
in FA. Distinguishes this as a
payroll or miscellaneous batch.
(CONTINUED)
DATE RUN 04/18/96 AUBURN UNIVERSITY REPORT PAGE 4
TIME RUN 15:00:39 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050
FINANCIAL RECORDS SYSTEM
BATCH FILE MAINTENANCE TRANSACTION LISTING
TRAN TRANSACTION TRANSACTION TRANS FILE
CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT
$$$ BATCH HEADER CARD F 128 000
(CONTINUED)
DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY
LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN
Valid values are:
PRL - Payroll.
MIS - Miscellaneous (default).
This defines which of two
suspense accounts the system
should use to direct invalid
entries in this batch.
J FZ124 BATCH ORIGINATOR 054 08 000 000 X 00 0
(054-061) Optional. Person responsible for
this batch.
K FZ106 BATCH BANK NO 062 02 000 000 X 00 0
(062-063) * Change Log: 09/01/93 l3w SCT TOS FRIBM122
Optional. Two-digit bank number
affected by the transactions
in this batch. In AP, specific voucher
transactions TC=140-189 allow the
user to override the default by
specifying the bank on those trans-
actions. For both FA and AP the
system allows bank numbers 1-98.
An entry not in this range defaults
to 30.
L FZ127 BATCH HOLD FLAG 064 01 000 000 X 00 0
(064-064) Optional. For AP only. This flag
determines whether to put the
vouchers in this batch on Hold
Payment status.
Y All vouchers in this batch
will be journalized but not
paid.
N All vouchers in this batch
will be journalized and paid
when due.
blank Defaults to N.
M FZ128 BATCH FAS FEED FLAG 065 01 000 000 X 00 0
(065-065) Optional. For AP only. Specifies
(CONTINUED)
DATE RUN 04/18/96 AUBURN UNIVERSITY REPORT PAGE 5
TIME RUN 15:00:39 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050
FINANCIAL RECORDS SYSTEM
BATCH FILE MAINTENANCE TRANSACTION LISTING
TRAN TRANSACTION TRANSACTION TRANS FILE
CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT
$$$ BATCH HEADER CARD F 128 000
(CONTINUED)
DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY
LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN
whether the system generates FA
transactions via the Accounting
Feed Generator Program (VBD020)
for transactions in this AP batch.
Feed may be on an accrual or cash
basis. Valid values are:
Y Generate FA transactions.
N Do not feed FA for any
vouchers, credit memos, or
prepaids in this batch.
Voucher delete and voids may
or may not feed FA, based on
the original Input Batch
flags.
blank Defaults to Y.
N FZ129 BATCH VCHR FEED FLAG 066 01 000 000 X 00 0
(066-066) Optional. For AP only. Indicates
whether the system generates FA
transactions according to cash
accrual basis accounting methods
in this AP batch. Valid values are:
Y (Accrual basis accounting).
The system generates entries
to FA for all vouchers, credit
memos, prepaids, and voids in
the batch.
N (Cash basis accounting).
Only prepaids and voids are
fed directly to accounting.
Other vouchers and credit
memos are not fed until they
process through the Check
Cycle.
blank Defaults to Y.
O FZ130 BATCH ACPT OUT OF BA 067 01 000 000 X 00 0
(067-067) Optional. For AP only. This flag
does not apply to on-line processing.
Valid values are:
Y The system accepts a batch for
which the absolute dollar
(CONTINUED)
DATE RUN 04/18/96 AUBURN UNIVERSITY REPORT PAGE 6
TIME RUN 15:00:39 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050
FINANCIAL RECORDS SYSTEM
BATCH FILE MAINTENANCE TRANSACTION LISTING
TRAN TRANSACTION TRANSACTION TRANS FILE
CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT
$$$ BATCH HEADER CARD F 128 000
(CONTINUED)
DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY
LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN
amount and/or the record count
on the batch header record
does not agree with the
system's calculation.
N If the batch is out of balance,
it is rejected.
blank Defaults to Y.
P FZ137 BATCH ACCTG FEED IND 068 01 000 000 X 00 0
(068-068) Optional. For FX only. This flag
does not apply to FA or AP processing.
Valid values are:
D Feed accounting detail transactions
for each asset record capitalized.
Each fixed assets transaction that
has an accounting implication and
is for an asset being capitalized
will generate a separate transaction
to accounting.
S Feed summary transactions to accounting
for transactions to assets that are
being capitalized.
Each fixed assets transaction that
has an accounting implication and
is for an asset being capitalized
will have its dollars for each
unique combination of debit and
credit account aggregated with
dollars from other assets. There
will be only one transaction per
feed to accounting for all asset
transactions marked for a summary
feed and having the same debit and
credit accounts.
N Do not feed accounting at all due to
those transactions to fixed assets
that are contained within this batch.
blank Defaults to the value on the fixed
assets system control record.
Q FZ136 BATCH SPECIAL PROCES 087 03 000 000 X 00 0
(087-089) Optional. For FA only. The value
(CONTINUED)
DATE RUN 04/18/96 AUBURN UNIVERSITY REPORT PAGE 7
TIME RUN 15:00:39 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050
FINANCIAL RECORDS SYSTEM
BATCH FILE MAINTENANCE TRANSACTION LISTING
TRAN TRANSACTION TRANSACTION TRANS FILE
CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT
$$$ BATCH HEADER CARD F 128 000
(CONTINUED)
DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY
LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN
CJE indicates that this is a
Compound Journal Entry batch and
that all edits and processing
related to this type of transaction
need to take place.
R FZ138 BATCH FY 090 02 000 000 X 00 0 Y
(090-091) Optional. This field indicates to which
year the transactions in the batch pertain.
(Some transactions are not FY specific.)
If the FY is not input, then the current
FY will be obtained from the FA system
control record. If input, then it must
be a valid, active year.
S FZ140 BATCH CAMPUS CODE 092 02 000 000 X 00 0 Y
(092-093) Optional. This field need not be input
unless the multi-campus processing option
is in effect. It indicates to which
campus the transactions in the batch belong.
The default and other valid values are
loaded to the system via the FBI005
table load option.
DATE RUN 04/18/96 AUBURN UNIVERSITY REPORT PAGE 8
TIME RUN 15:00:39 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050
FINANCIAL RECORDS SYSTEM
BATCH FILE MAINTENANCE TRANSACTION LISTING
TRAN TRANSACTION TRANSACTION TRANS FILE
CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT
00A GL ATTRIBUTE RECORDS F 128 FG 000
..................................................................................................................................
. 11111111111111111111111111111.
. 11111111112222222222333333333344444444445555555555666666666677777777778888888888999999999900000000001111111111222222222.
.12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678.
. .
.AAABBBBBBBBBBCCCCCCCCCCCCCCCCCCCCDDDDDDDDDDDDDDDDDDDDEEEEEEEEEEEEEEEEEEEEF .
. .
..................................................................................................................................
DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY
LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN
A TRANSACTION CODE REQUIRED. MUST BE '00A'. 001 03
(001-003)
B FG009 ACCOUNT NUMBER 004 10 000 000 N 00 0 Y
(004-013) Required. Ten-digit GL account being
created. The first six digits must
be a valid numeric GL six-digit
account number. Digit one must be 0
for all GL accounts. The last four
digits must be 0000.
C FG042 DESCRIPTION 014 20 000 000 X 00 0
(014-033) Optional. Twenty positions to
describe the nature of the GL
account.
D FG043 RESP PERSON 034 20 000 000 X 00 0
(034-053) Optional. Twenty characters to fill
in the name of the person respon-
sible for this account.
E FG044 ADDRESS 054 20 000 000 X 00 0
(054-073) Optional. Address of the office to
which reports about this account
are sent.
F FG045 YEAR END PROCESS 074 01 000 000 X 00 0
(074-074) Optional. One alphanumeric position
to indicate whether this account is
on a fiscal year cycle or a project
cycle. Valid values are F (Fiscal),
P (Project), and Y (Project).
(CONTINUED)
DATE RUN 04/18/96 AUBURN UNIVERSITY REPORT PAGE 9
TIME RUN 15:00:39 DATA BASE DEFINITION SYSTEM PROGRAM ID XBA050
FINANCIAL RECORDS SYSTEM
BATCH FILE MAINTENANCE TRANSACTION LISTING
TRAN TRANSACTION TRANSACTION TRANS FILE
CODE DESCRIPTION PURPOSE TYPE LENGTH CODE SEGMENT
00A GL ATTRIBUTE RECORDS F 128 FG 000
(CONTINUED)
DE DATA ELEMENT START SGN FCN SUB EDT SPC PRIOR KEY
LTR ID DESCRIPTION COMMENTS POS LEN POS POS POS CLS EDT ITY MEMO ELMN